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HomeMy WebLinkAboutCC 12-13-1999 MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING . DECEMBER 13, 1999 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski and Lois Rem. Absent: Councilmember Gregg Larson. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; Public Works Director, Dwayne Stafford; and City Engineer, Greg Brown, BRW; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion . to adopt the agenda for the December 13, 1999, regular City Council meeting, The motion carried unanimously (3-0). APPROVAL OF MINUTES A. November 29, 1999 Regular Council Meeting B. December 7, 1999 Special Council Meeting MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the minutes of the November 29,1999 Regular Council Meetings and the December 7, 1999 Special Council Meeting, as submitted. The motion carried unanimously (3-0). CONSENT CALENDAR A. Claims and Payroll B. 2000 Liquor License Renewals C. IRS Mileage Increase D. LMCIT Municipal Excess Liability Coverage E. Ordinance #' s 316 and 317, Civic Center Zoning F. Resolution #99-48, 2000 Pay Plan . G. Resolution #99-50, Establishing Rate for the Year 2000 Recycling Program With regard to the 2000 Liquor License Renewals, Mr. Lynch stated that an application for liquor license renewal had been received from Mr. John Welsh, owner of the Big 10 Supper ARDEN HILLS CITY COUNCIL - DECEMBER 13, ]999 2 . Club. Mr. Lynch indicated that the application had complied with some of the required information, He recommended that the City Council add the Big ]0 Supper Club to the list of 2000 liquor license renewal approvals. The approval would be contingent upon the payment of appropriate fees and the submittal of the other necessary information. Mayor Probst requested that the 2000 Liquor License Renewal item be removed from the Consent Calendar and that it be considered as the first item under Unfinished and New Business. MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar, as amended, and authorize execution of all necessary documents contained therein. The motion carried unanimously (3-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. There were no public comments, UNFINISHED AND NEW BUSINESS A. 2000 Liquor License Renewals Mayor Probst asked Mr. Lynch to further explain the delayed application by the Big 10 Supper Club. Mr. Lynch explained that prior to submittal ofthe 2000 Liquor License renewals to the . City Council, staff did not have enough information to move forward with the application for renewal by the Big 10 Supper Club. Subsequently, Mr. Welsh has provided the City with necessary information to move forward with a renewal for 2000. Mr. Lynch recommended that the Big] 0 Supper Club be added to the list of liquor license renewals for 2000, Due to the earlier comment that approval be contingent on the payment of appropriate fees and the submittal of all necessary information, Mayor Probst asked if these conditions were required to be part of the motion for approval, or if staff felt that they had what they needed. Mr. Lynch stated staff had received enough information to proceed with the approval without conditions. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the 2000 Liquor License renewal applications submitted by the six establishments listed in the staffreport with the addition of the seventh application by the Big 10 Supper Club. The motion carried unanimously (3-0). B. Payment Request #3, McClung/Arden Manor Park, Nadeau Utility, Inc. Mr. Brown explained that Payment Request #3 for Nadeau Utility, Inc. represented work completed under Change Order #1, which was approved by the City Council on November 8, . 1999. With regard to the McClung Drive ditch, the Contractor has completed all the ditch grading and berm construction and the wooden weir has been installed upstream, The Contractor ARDEN HILLS CITY COUNCIL - DECEMBER 13, 1999 3 . has a couple minor punch list items to complete this portion of the project which will be taken care of in the spring as they pertain to sodding, With regard to Arden Manor Park, the only remaining items left to complete are the installation of the picnic shelter and a few clean-up/restoration items. The shelter will be installed as soon as the manufacturer has supplied it, which was anticipated to be January 2000. A final punch list and payment request will be prepared for the project in the spring. Mr. Brown advised that the City Engineer recommends the City Council approve Pay Request #3 in the amount 01'$11,432,30 to Nadeau Utility, Inc, A retainage 01'5 percent is being held for the project. Mayor Probst asked if the final payment in the spring of 2000 will cause any budgetary issue with the project. Mr. Brown stated that there would be no issues for the project budget. Mayor Probst asked Mr. Stafford if he was pleased with the project. Mr. Stafford stated that he was. He indicated that the ditch work was substantially completed and the City received a letter from one of the affected residents who was very happy with the work that was completed. Mr. Stafford stated that he had confirmed with Mr. Moore that enough money was being withheld for payment of the park shelter and Mr. Moore had indicated that this was correct. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion . to approve Pay Request #3 in the amount 01'$11,432.30 to Nadeau Utility, Inc. A retainage of 5 percent is being held for the project. The motion carried unanimously (3-0). C. Payment Request #5 (Final), 1998 Street Improvement Project, T. A. Sehifsky and Sons, Inc. Mr. Brown explained that the 1998 Street Reconstruction and Maintenance Improvements project was substantially completed in 1998. The Contractor completed a few punch list items earlier this spring but failed to complete two concrete related items located on Stowe Avenue and Brighton Way. At the request of the City, these two final work items were completed by Nadeau Utility Inc. in late November, 1999, after T.A. Schifsky and Sons, Inc. was umesponsive in completing the work. The final project amount of $2,770.50 was approximately $6,600 below the approved contract amount. The payment to Nadeau Utility Inc. for completing this final project will be deducted from T.A. Schifsky and Sons, Inc.'s final payment. The Contractor has not expressed disagreement with this deduction. Mr. Brown advised that the City Engineer recommends the City Council approve the final payment, Pay Request #5, for T.A. Schifsky and Sons, Inc. in the amount of $34,636.63. A total of $2,770,50 has been deducted from the payment to the Contractor to cover payment to Nadeau Utility, Inc. . Mayor Probst asked ifthe City had received written acknowledgment from T.A, Schifsky and Sons, Inc. indicating that they agree with the deduction in payment. Mr. Brown stated that the ARDEN HILLS CITY COUNCIL - DECEMBER 13,1999 4 . Cantractor has nat supplied the City with a written agreement and suggested that the City cansider asking far ane, Mayar Probst asked Mr. Staffard if he was pleased with the autcame af the 1998 Street Recanstructian and Maintenance Improvements project. Mr. Staflord stated that he was, He indicated that he had visited the cancrete curb and driveway site and the affected resident was pleased with the results af the wark. Mayor Probst suggested that approval af the final payment request be cantingent upan receipt af a wTitten acknawledgment fram TA. Schifsky and Sans, Inc. afthe final payment amaunt. MOTION: Cauncilmember Aplikawski maved and Cauncilmember Rem secanded a matian to. apprave the final payment, Pay Request #5, for T.A. Schifsky and Sans, Inc, in the amaunt af $34,636.63, cantingent upan receipt af a written acknawledgment afthe final payment amaunt from TA. Schifsky and Sans, Inc, A tatal af $2,770.50 has bccn deducted from the payment awed to. the Cantractar to. caver payment to. Nadeau Utility, Inc. The matian carried unanimausly (3-0). D. Resolution #99-45, Adopting the 2000-2004 Capital Improvement Plan Mr. Past explained that the City Cauncil last reviewed the 2000-2004 Capital Impravement Plan in August, 1999, priar to. the adaptian af the Preliminary Levy. There have been same . c1arificatians to. the cast af projects, and same prajects have been delayed further into. the future. The City Engineer has mare precisely identified the scape af the 2000 Pavement Management Program as reflected in the 2000 budget. Per previaus discussian by the City Cauncil, the Highway 96 praject, segment II, will precede segment I. Additianally, the manument sign proj ect has been maved aut to. 2001. Mr. Past advised that staffrecammends the City Cauncil adapt Resalutian #99-45, adapting the 2000 - 2004 Capital Improvement Plan, MOTION: CallJ1cilmember Aplikawski maved and Cauncilmember Rem secanded a matian to. adapt Resalutian #99-45, adapting the 2000 - 2004 Capital Impravement Plan. The matian carricd unanimausly (3-0). E. Resolution #99-46, Clarifying Final Sums of Money to be Levied for Levy Year 1999, Payable in 2000 Mr. Past explained that Resalutian #99-46 represented the finalizing af actian taken by the City Cauncil an September 13,1999 to. adapt the preliminary levy, The propased levy represented a 2.69 percent increase aver the payable 1999 levy far a tatal increase af$5l,763. Mr. Past advised that staff recammends the City Cauncil adapt Resalutian #99-46, clarifying . final sums afmaney to. be levied far levy year 1999, payable in 2000. ARDEN I-fILLS CITY COUNCIL - DECEMBER 13, 1999 5 MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion . to adopt Resolution #99-46, clarifYing final sums of money to be levied for levy year 1999, payable in 2000. The motion carried unanimously (3-0). F. Resolution #99-47, Adopting the 2000 Budget Mr. Post explained that the materials included with the final proposed 2000 General Fund Budget included the following schedules, General Fund Revenues, Expenditures and Operating Transfers; All Funds Expenditures/Transfers Out; All Fund Revenues/Transfers In; and Estimated Ending Cash Balances, Items of note following the December 6, 1999 Truth in Taxation Hearing included reduced 2000 Street Maintenance Department capital expenditures from $112,000 to $30,000, due to capital costs being allocated to the Water and Sanitary Sewer enterprise funds; and a $75,000 increase in Operating Transfers Out to Municipal Land and Building Fund No, 408 from $108,750 to $183,750, for planned City Hall and Maintenance Facility projects. Mr. Post advised that staff recommends the City Council adopt Resolution #99-47, adopting the 2000 Budget, with the following revisions, as pointed out during the Economic Development Authority meeting: On the Summary Comparison of All Funds Expenditures/Transfers Out schedule, the grand total for Special Revenues for the Economic Development Authority should be changed from $754,790 to $755,290, The Total Government Funds should be changed from . $9,627,228 to $9,627,728. The Grand Total All Funds should be changed from $12,515,838 to $12,516,338, Since the Events Task Force will not have a budget until 2001, Councilmember Aplikowski asked if it would be possible for thcm to use a small amount of funds from the 2000 Budget in order to cover expenses incurred for planning the anniversary party in the year 200 I. Mr. Post suggested that, once the Events Committee is aware of what the expenditure needs will be, the Task Force come before the City Council during the year 2000 with a budget request. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt Resolution #99-47, adopting the 2000 Budget, as amended. The motion carried unanimously (3-0). G. Resolution #99-49, Appointment to Council Vacancy The City Council, at its October 12, 1999 meeting, accepted the resignation of Councilmember Malone effective November 30, 1999. The City advertised this vacancy and accepted applications through Monday, November 22,1999. The City Council received and discussed three applications, as well as interviewed each individual at a December 7, 1999 Special Council meeting. Following discussions after the interviews, it was the consensus of the City Council to appoint David Grant to fill the Council vacancy. . Mr. Lynch advised that staff recommends the City Council adopt Resolution #99-49, appointing David Grant to till the Council vacancy. ARDEN HILLS CITY COUNCIL - DECEMBER 13, 1999 6 . MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adopt Resolution #99-49, appointing David Grant to fill the Council vacancy, The motion carried unanimously (3-0). Mayor Probst indicated that Mr. Grant had been invited to, and was in attendance at this evening's meeting and was invited to the next Council Worksession. Mr. Grant will be formally sworn in to the City Council in January, 2000, ADMINISTRATOR COMMENTS Mr. Lynch had no additional comments. COUNCIL COMMENTS AND COMMITTEE LIAISON ACTIVITY REPORTS Councilmember Aplikowski stated that she had names of additional new members for the Events Committee that she will pass on to Mr. Lynch as soon as possible, Councilmember Aplikowski stated that the Operations and Finance Committee would meet this week. Councilmember Aplikowski stated that she would like to attend the Strategic Decision Making . for Experienced Officials training session being held January 7, and 8, 2000. Mayor Probst asked what the cost of this training session was, Councilmember Aplikowski stated that the training session cost $140 per person, Councilmember Rem stated that she too had been interested in attending this training session. However, the Parks and Recreation Committee has scheduled a worksession for Saturday, January 8, 2000. Councilmember Aplikowski asked if the date for the City Council/Department Head Retreat had been finalized, Mr. Lynch stated that the Retreat was tentatively scheduled for January 14, and 15,2000, Councilmember Rem stated that she will be attending the State Senate Subcommittee meeting on December 14, 1999 regarding franchised cable companies and local authority. Councilmember Rem stated that she will be attending the Ramsey County Library Foundation Launch on December 15, 1999. Councilmember Rem stated that the Parks and Recreation committee met on November 23, 1999 and has scheduled a worksession for Saturday, January 8, 2000 from 9:00 a.m. until noon, Councilmember Rem stated that the Northwest Youth and Family Services will not have a board meeting in December, 1999. The annual board/staff retreat was scheduled for February 4, and 5, . 2000, She indicated that she would like to continue serving on thc board. ARDEN HILLS CITY COUNCIL - DECEMBER 13,1999 7 . Councilmember Rem stated that she had attended the Rice Creek Watershed District meeting on November 23, 1999 regarding the Bethel Park project. This discussion was tabled to the December 22, 1999 meeting to allow additional information and revised plans to be submitted. With regard to the United States Fish and Wildlife Workgroup for the Round Lake refuge, Councilmember Rem stated that that she received a packet through City Hall and has been in contact with the Workgroup via c-mail. She indicated that the Workgroup received approximately 50 responses from Arden Hills residents concerning the Round Lake refuge. Councihnember Rem stated that she had attended the Alcohol and Crime conference on November 30, 1999. She also attended the Human Rights conference with Sushila Shah on December 3,1999. Councilmember Rem stated that she will be attending the RAB meeting on December 6, 1999, With regard to the RAB, Mayor Probst asked if the clean up ofthe old rifle test range at the Arsenal will be completed soon. Councilmember Rem stated that she was not certain of the status of this clean up effort. She noted that more contamination was found at the site than was expected. She offered to bring site-by-site information to the City Council. Mayor Probst stated that Mr. Joseph Strauss Executive Director of the 1-35W Corridor Coalition, had indicated that the Metropolitan Council staff has recommended approval of the $700,000 . LGA grant request. On December 15,1999, the full Metropolitan Council was expected to act favorably with regard to this grant. This will allow the Coalition to move forward with a build- out analysis. Additionally, Mayor Probst indicated that he had received a call from the City of Saint Anthony expressing an interest in joining the Coalition. Mayor Probst stated that Mr. Moore would be in attendance at the next Council Worksession to discuss the issues with Northwestern College regarding the soccer fields. Mayor Probst noted that Ramsey County has a fund matching program for soccer fields. He indicated that for the last year and one-half the City of Arden Hills has been asking Ramsey County for funds and he was curious whether or not this would have any effect on the Bethel Park project and the proposed joint venture. He asked that staff pursue this issue prior to the Planning Case being brought before the Planning Commission in January, 2000. Mayor Probst stated that it appeared as though Ramsey County was preparing to begin work as early as next summer on improvements to Rice Street, which will be turned back from the State to the County. He noted that Ranlsey County has not completed work on Highway 96 and he was concerned about the County embarking on another major projcct without a commitment regarding the timing of the Highway 96 project. Mayor Probst stated that the Mayors and Managers had been invited to the School District to . discuss the status of the bond referendum. The School District has retained a consultant and one issue that is of concern was the existing headquarters building and the maintenance facility. No funds were included in the bond referendum to make Code compliance improvements to these ARDEN HILLS CITY COUNCIL - DECEMBER 13, 1999 8 . facilities and the estimates for these improvements were as high as 1.2 million dollars. The School District has expressed an interest in the joint Public Works facility and Mayor Probst asked staff to mention this in their discussions with Ramsey County. One attraction to the School District being a part of the Public Works facility was the that the School District would require a large amount of office space which would allow for a nicer front door to the facility. Mayor Probst stated that the School District had also expressed an interest in the City of Arden Hills performing some oftheir maintenance work, such as snow plowing and lawn mowing. RECESS The City Council meeting was recessed at 8:09 p.m., for a closed executive session to discuss pending litigation. ADJOURN MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to ad' rn the meeting at 8:36 p,m, The motion carried unanimously (3-0). . NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, January 3, 2000 at 7:30 p.m. at the Arden Hills Council chambers. . -----