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Home My WebLink About04-14-25-RAPPROVAL OF AGENDA TCAAP/Rice Creek Commons Update Jessica Jagoe, Interim City Administrator PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS NineNorth Presentation Jeff Ongstad, Executive Director MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS APPROVAL OF MINUTES March 10, 2025 City Council Work Session 03 -10 -25 WS.PDF March 10, 2025 Regular City Council 03 -10 -25 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Resolution 2025 -031 Appointing Sarah Julius And Nikhath Parveen Nazir Ahmed To The Parks, Trail And Recreation Committee (PTRC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -032 Appointing Deborah Fellows To Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 27, 2025, And Concluding On Friday, August 29, 2025 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Acknowledge The Application Of Fishing For Life For An Exempt Permit To Conduct A Raffle With The Drawing Being May 3, 2025 With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2025 -033 Relating To Mow Less May For Arden Hills Residents And Businesses Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve A One Year Extension Until April 10, 2026 For Minor Subdivision And Variance At 1174 Edgewater Avenue –Planning Case 23 -003 Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Stormwater Facilities Operations And Maintenance Agreement For Outlot A -Ryan RCC I, LLC Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -034 Recommending The City Of Coon Rapids Award The 2025 Street Maintenance Program Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Approve Resolution 2025 -035 Accepting Bid And Authorizing Award Of Contract To Albrecht Companies –2025 Park Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Agreement For Professional Services With Bolton & Menk – 2025 Parks Master Plan Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2025 Contract With The Minnesota Department Of Corrections Institution Community Work Crew (ICWC) Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 6 –S.M. Hentges & Sons, Inc. –2024 PMP Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Quote For Lakeshore Place Landscaping And Irrigation Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Appointment Of Parks And Recreation Manager Jessica Jagoe, City Administrator MEMO.PDF Motion To Approve Committee/Commission Code Of Conduct Policy Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Proclamation Recognizing April As Fair Housing Month Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2025 -036 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber Regular City Council Agenda April 14, 2025 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch - City -Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 5. 5.A. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS NineNorth Presentation Jeff Ongstad, Executive Director MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS APPROVAL OF MINUTES March 10, 2025 City Council Work Session 03 -10 -25 WS.PDF March 10, 2025 Regular City Council 03 -10 -25 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Resolution 2025 -031 Appointing Sarah Julius And Nikhath Parveen Nazir Ahmed To The Parks, Trail And Recreation Committee (PTRC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -032 Appointing Deborah Fellows To Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 27, 2025, And Concluding On Friday, August 29, 2025 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Acknowledge The Application Of Fishing For Life For An Exempt Permit To Conduct A Raffle With The Drawing Being May 3, 2025 With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2025 -033 Relating To Mow Less May For Arden Hills Residents And Businesses Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve A One Year Extension Until April 10, 2026 For Minor Subdivision And Variance At 1174 Edgewater Avenue –Planning Case 23 -003 Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Stormwater Facilities Operations And Maintenance Agreement For Outlot A -Ryan RCC I, LLC Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -034 Recommending The City Of Coon Rapids Award The 2025 Street Maintenance Program Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Approve Resolution 2025 -035 Accepting Bid And Authorizing Award Of Contract To Albrecht Companies –2025 Park Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Agreement For Professional Services With Bolton & Menk – 2025 Parks Master Plan Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2025 Contract With The Minnesota Department Of Corrections Institution Community Work Crew (ICWC) Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 6 –S.M. Hentges & Sons, Inc. –2024 PMP Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Quote For Lakeshore Place Landscaping And Irrigation Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Appointment Of Parks And Recreation Manager Jessica Jagoe, City Administrator MEMO.PDF Motion To Approve Committee/Commission Code Of Conduct Policy Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Proclamation Recognizing April As Fair Housing Month Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2025 -036 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda April 14, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4. 5. 5.A. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSNineNorth PresentationJeff Ongstad, Executive DirectorMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESMarch 10, 2025 City Council Work Session03-10 -25 WS.PDFMarch 10, 2025 Regular City Council03-10 -25 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2025 -031 Appointing Sarah Julius And Nikhath Parveen Nazir Ahmed To The Parks, Trail And Recreation Committee (PTRC)Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDF Motion To Approve Resolution 2025 -032 Appointing Deborah Fellows To Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 27, 2025, And Concluding On Friday, August 29, 2025 Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Acknowledge The Application Of Fishing For Life For An Exempt Permit To Conduct A Raffle With The Drawing Being May 3, 2025 With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2025 -033 Relating To Mow Less May For Arden Hills Residents And Businesses Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve A One Year Extension Until April 10, 2026 For Minor Subdivision And Variance At 1174 Edgewater Avenue –Planning Case 23 -003 Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Stormwater Facilities Operations And Maintenance Agreement For Outlot A -Ryan RCC I, LLC Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -034 Recommending The City Of Coon Rapids Award The 2025 Street Maintenance Program Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Approve Resolution 2025 -035 Accepting Bid And Authorizing Award Of Contract To Albrecht Companies –2025 Park Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Agreement For Professional Services With Bolton & Menk – 2025 Parks Master Plan Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2025 Contract With The Minnesota Department Of Corrections Institution Community Work Crew (ICWC) Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 6 –S.M. Hentges & Sons, Inc. –2024 PMP Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Quote For Lakeshore Place Landscaping And Irrigation Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Appointment Of Parks And Recreation Manager Jessica Jagoe, City Administrator MEMO.PDF Motion To Approve Committee/Commission Code Of Conduct Policy Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Proclamation Recognizing April As Fair Housing Month Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2025 -036 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda April 14, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:8.8.A.Documents:8.B.Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSNineNorth PresentationJeff Ongstad, Executive DirectorMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESMarch 10, 2025 City Council Work Session03-10 -25 WS.PDFMarch 10, 2025 Regular City Council03-10 -25 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2025 -031 Appointing Sarah Julius And Nikhath Parveen Nazir Ahmed To The Parks, Trail And Recreation Committee (PTRC)Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -032 Appointing Deborah Fellows To Economic Development Commission (EDC)Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 27, 2025, And Concluding On Friday, August 29, 2025Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Acknowledge The Application Of Fishing For Life For An Exempt Permit To Conduct A Raffle With The Drawing Being May 3, 2025 With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2025 -033 Relating To Mow Less May For Arden Hills Residents And BusinessesJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve A One Year Extension Until April 10, 2026 For Minor Subdivision And Variance At 1174 Edgewater Avenue –Planning Case 23 -003Elena Fransen, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF Motion To Approve Stormwater Facilities Operations And Maintenance Agreement For Outlot A -Ryan RCC I, LLC Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -034 Recommending The City Of Coon Rapids Award The 2025 Street Maintenance Program Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Approve Resolution 2025 -035 Accepting Bid And Authorizing Award Of Contract To Albrecht Companies –2025 Park Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Agreement For Professional Services With Bolton & Menk – 2025 Parks Master Plan Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2025 Contract With The Minnesota Department Of Corrections Institution Community Work Crew (ICWC) Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 6 –S.M. Hentges & Sons, Inc. –2024 PMP Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Quote For Lakeshore Place Landscaping And Irrigation Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Appointment Of Parks And Recreation Manager Jessica Jagoe, City Administrator MEMO.PDF Motion To Approve Committee/Commission Code Of Conduct Policy Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Proclamation Recognizing April As Fair Housing Month Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2025 -036 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda April 14, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSNineNorth PresentationJeff Ongstad, Executive DirectorMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESMarch 10, 2025 City Council Work Session03-10 -25 WS.PDFMarch 10, 2025 Regular City Council03-10 -25 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2025 -031 Appointing Sarah Julius And Nikhath Parveen Nazir Ahmed To The Parks, Trail And Recreation Committee (PTRC)Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -032 Appointing Deborah Fellows To Economic Development Commission (EDC)Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 27, 2025, And Concluding On Friday, August 29, 2025Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Acknowledge The Application Of Fishing For Life For An Exempt Permit To Conduct A Raffle With The Drawing Being May 3, 2025 With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2025 -033 Relating To Mow Less May For Arden Hills Residents And BusinessesJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve A One Year Extension Until April 10, 2026 For Minor Subdivision And Variance At 1174 Edgewater Avenue –Planning Case 23 -003Elena Fransen, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Stormwater Facilities Operations And Maintenance Agreement For Outlot A -Ryan RCC I, LLCJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -034 Recommending The City Of Coon Rapids Award The 2025 Street Maintenance ProgramLucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFMotion To Approve Resolution 2025 -035 Accepting Bid And Authorizing Award Of Contract To Albrecht Companies –2025 Park Improvements Project David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Agreement For Professional Services With Bolton & Menk –2025 Parks Master Plan Project David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve 2025 Contract With The Minnesota Department Of Corrections Institution Community Work Crew (ICWC) ProgramDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 6 –S.M. Hentges & Sons, Inc. –2024 PMP Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Quote For Lakeshore Place Landscaping And Irrigation Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Appointment Of Parks And Recreation Manager Jessica Jagoe, City Administrator MEMO.PDF Motion To Approve Committee/Commission Code Of Conduct Policy Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Proclamation Recognizing April As Fair Housing Month Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2025 -036 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda April 14, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents:8.L.Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSNineNorth PresentationJeff Ongstad, Executive DirectorMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESMarch 10, 2025 City Council Work Session03-10 -25 WS.PDFMarch 10, 2025 Regular City Council03-10 -25 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2025 -031 Appointing Sarah Julius And Nikhath Parveen Nazir Ahmed To The Parks, Trail And Recreation Committee (PTRC)Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -032 Appointing Deborah Fellows To Economic Development Commission (EDC)Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 27, 2025, And Concluding On Friday, August 29, 2025Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Acknowledge The Application Of Fishing For Life For An Exempt Permit To Conduct A Raffle With The Drawing Being May 3, 2025 With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2025 -033 Relating To Mow Less May For Arden Hills Residents And BusinessesJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve A One Year Extension Until April 10, 2026 For Minor Subdivision And Variance At 1174 Edgewater Avenue –Planning Case 23 -003Elena Fransen, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Stormwater Facilities Operations And Maintenance Agreement For Outlot A -Ryan RCC I, LLCJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -034 Recommending The City Of Coon Rapids Award The 2025 Street Maintenance ProgramLucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFMotion To Approve Resolution 2025 -035 Accepting Bid And Authorizing Award Of Contract To Albrecht Companies –2025 Park Improvements Project David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Agreement For Professional Services With Bolton & Menk –2025 Parks Master Plan Project David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve 2025 Contract With The Minnesota Department Of Corrections Institution Community Work Crew (ICWC) ProgramDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment No. 6 –S.M. Hentges & Sons, Inc. –2024 PMP Street And Utility Improvements ProjectLucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Quote For Lakeshore Place Landscaping And IrrigationLucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Appointment Of Parks And Recreation ManagerJessica Jagoe, City AdministratorMEMO.PDFMotion To Approve Committee/Commission Code Of Conduct PolicyJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Proclamation Recognizing April As Fair Housing MonthJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2025 -036 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Joua Yang, Finance Director Amy LaMere, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda April 14, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents:8.L.Documents:8.M.Documents:8.N.Documents:8.O.Documents:8.P.Documents:8.Q.Documents:9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. PUBLIC PRESENTATION - 5A MEMORANDUM DATE: TO: FROM: April 14, 2025 Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator SUBJECT: NineNorth Presentation Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Background/Discussion Jeff Ongstad, NineNorth Executive Director, will be at the April 14, 2025 City Council meeting to provide an update. Budget Impact N/A Attachments Attachment A: City of Arden Hills NineNorth Fact Sheet Page 1 of 1 Fact Sheet Arden Hills City Council Meeting 4/14/2025 General Information Arden Hills is part of a 9 City Joint Powers Agreement in the northern suburbs. The 9 cities include Arden Hills, Falcon Heights, Lauderdale, Little Canada, Mounds View, New Brighton, North Oaks, Roseville, and St. Anthony. This JPA operates the North Suburban Communications Commission and the North Suburban Access Corporation. The NSCC handles such matters as Cable Franchise Renewal, Cable Complaints, and Cable Franchise Oversite. The NSCC is funded by a portion of each city’s Cable Franchise Fees. The NSAC handles the production of programs, meetings, videos, and distribution of that content. The NSAC is funded by Cable PEG fees as well as earned income. The NSAC, formally known at CTV, now does business as NineNorth. Both are governed by the same board with an appointed member from each city. Your member is Councilman Kurt Weber. Both also have the same Executive Director, Jeff Ongstad. The NineNorth Studios are located in Roseville at 2670 Arthur Street. NineNorth’s website is www.ninenorth.org. NineNorth and Little Canada NineNorth operates 3 HD channels and 4 SD channels in Arden Hills on Comcast Cable. They are NineNorth (HD 859, SD 15), NineNorth Sports (HD 799, SD 14), NineNorth Government Arden Hills (HD 798, SD 16), and NineNorth Access (SD 19). NineNorth airs over a thousand hours of local programming per year. Of that number, 72 are directly focused on Arden Hills. NineNorth provides production of all Arden Hills City Meetings. This totaled 39 meetings in 2024. We also cover major Arden Hills events such as the State of The City Address. We produce Candidate Forums for Mayor and Council races, along with applicable State House and Senate races. We offer Candidate Speak Outs, where candidates can let their views be known. We also produce “Spotlight” stories on people, places, history, and events in our 9 cities including 10 stories focusing on Arden Hills in the last year. Overall, we have had a 500% increase in our production of “Spotlight” stories in the last year. NineNorth also does facility assessments for Arden Hills facilities, offering suggestions on equipment upgrades and facility efficiency. 2025 and Beyond As part of NineNorth’s Objectives and Goals for 2025, we are anticipating another 50% increase in our coverage of community and civic events for Arden Hills and the other member cities. In addition to expanding our public digital newsletter, we are adding a “City Staff/Officials” newsletter to better inform City Staff and Officials on what we’re doing and how we can help. We’re also expanding our presence at community events over the spring and summer, by not only covering the events, but participating in the event with a booth or table. We’ve recently updated our studios to 4K with a new production switcher and cameras. This will give us increased capabilities to serve our member cities better. We are actively using and testing AI tools to expand our capabilities, and to speed up our production workflow to produce even more content. If you’d like a tour of our facility or you have any questions, call me at 651-792- 7512 or e-mail me at jongstad@ninenorth.org. Approved: April 14, 2025 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MARCH 10, 2025 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council Work Session at 5:30 p.m. Present: Mayor David Grant, Councilmembers Kurt Weber and Tena Monson Absent: Emily Rousseau (Excused) and Brenda Holden (Excused) Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang and Assistant to the City Administrator/City Clerk Julie Hanson Mayor Grant wanted to add an agenda item after the Zoning Code Update. Council will discuss Odds and Ends Again. Council agreed to add the item. 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Parks System Planning Proposal Bryce Shearen and Casey Byers of Bolton & Menk began the discussion on the Park System Planning Proposal. Bryce Shearen presented the proposal that was provided to Councilmembers in the agenda packet. He said they would be happy to outline the plan or, to keep it brief, just stand for any questions. He pointed out there is a fee schedule in the proposal outlining what this will cost the ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 2 City. They did include some enhanced services that would be optional, at an additional cost, above what is budgeted. Mayor Grant said the base option is the entire budget. Councilmember Monson thanked the presenters for the thorough proposal. She said it reflects the previous discussion. She said the budget was set at $75,000. She is disappointed that the enhanced survey and project marketing is offered as an enhanced service, rather than being built into the base option. That is the part that has signs on the trails/parks and can use QR codes. She asked Staff if there was a way for the City to do signs with QR codes. Public Works Director/City Engineer Swearingen believes that is above and beyond what we have available. It would be difficult to facilitate that, with the absence of a full-time communications person along with all of the other projects that Staff has going on. Casey Byers said Bolton & Menk will create and provide a QR code. The enhanced part is the production of the signs and cost of material. Councilmember Monson thinks that is an effective outreach and would like to see that included. She thinks it’s important for the public engagement piece. She thinks the interactive community map is helpful but not necessary. She is interested in the learning about the youth engagement. She thought a school and requested an update for what is happening at Cummings Park because they can’t use it. City Administrator Jagoe thought that was an email that was sent to Councilmember Rousseau. She would have to go back and look for sure, but she remembered the letter expressing disappointment in current park equipment. Councilmember Monson feels more strongly about adding the Enhanced Survey and Project Marketing than the Youth Engagement piece. Councilmember Weber said there is a Community Survey included in the base proposal. He wondered what is different with the Enhanced Survey and Project Marketing. He asked if it is just the QR code posted on signs. Bryce Shearen said it would be the marketing materials, sidewalk decals and signs in the park. The survey is the same. Councilmember Weber thinks that option could be considered, for the price. He thinks possibly PTRC could do something like that. He asked the presenters how the sidewalk decals are attached to the asphalt. Bryce Shearen said the sidewalk decals are a vinyl decal. Councilmember Monson asked if it was like a campaign sign. Bryce Shearen said there are decals attached to the trail/sidewalk and there are yard signs. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 3 Councilmember Weber thinks that may be a good task for the PTRC. He supports the Youth Engagement option. We have an independent school district that encompasses a lot of different cities. So, it may be difficult. Casey Byers said feedback can be separated so you can see what adults vs. youth say. Mayor Grant asked if Councilmember Weber is thinking the PTRC could complete task 2.3 for Enhanced Survey and Project Marketing. Councilmember Weber confirmed it was just an idea. He assumes we can make signs. He wondered if we have an agreement with Ramsey County for signs. Public Works Director/City Engineer Swearingen said at the Staff level, with all the projects going on, we will need to lean on the consultant to drive this project. We can request that the PTRC supplement but that will also require Staff to coordinate the tasks. That wouldn’t take anything away from the Staff workload. Councilmember Weber understands. He doesn’t see this as a burdensome task. It’s just coordinating. We’re already going to be making the signs for Adopt-a-Park. However, we are acquiring those signs, so there may be an option for this. Campaign style signs may be an option. Public Works Director/City Engineer Swearingen thought if we had a full-time Communications Coordinator, it would be easier to do. He just doesn’t want to take that on, if there is another route. Councilmember Weber asked, without the enhanced option, how will the survey outreach go? Bryce Shearen said there are a few things outlined in the proposal. We can have it on the website and social media. Water bill inserts may be an option. The signs were placed at Freeway and Arden Oaks Parks and they were well received. He said they were trying to make this work as well as possible, given the budget. Mayor Grant asked what the timeline is. Bryce Shearen said they would want to coordinate the engagement signs for the length of the survey. They will try to drive residents to provide feedback. Mayor Grant said he is trying to figure out how the timing may work with the hiring of a Communications Coordinator. Bryce Shearen said, it will depend on when the plan is approved. He thought mid-May to June. Ideally there would be signs out on the day the survey opens. Mayor Grant said he doesn’t think we need a decal. Councilmember Weber said residents would love to see those along the trail. Bryce Shearen said they started installing decals because so many people walk with their heads down. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 4 Councilmember Monson said she thinks the cost of $3,500 is worth doing this right and getting as much engagement as possible. She reminded it has been 22 years since the City had a Parks Plan. She thinks it’s worthwhile to do the Enhanced Survey and Project Marketing. In the meantime, if we get a Communications Coordinator, she would be fine splitting this piece off and returning it to Staff but she is okay with adding that enhanced feature to the plan. She thinks it’s going to be either or but not both; the Enhanced Survey/Project Marketing and the Youth Engagement. She would rather hit the broader community. Councilmember Weber agrees. He thinks the Youth Engagement is valuable but believes it may be an inefficient use of funds for this project, based on the large independent school district. Mayor Grant asked how soon a decision has to be made on which enhanced features are included. He said the Communications Coordinator position is just being posted. Bryce Shearen understood. He said they would be happy to work with the City. If they start it and a Communications Coordinator is hired, maybe this is their first project. No decision has to be made today. Mayor Grant summarized that of the three alternative tasks proposed, there is a consensus that Task 2.3: Enhanced Survey and Project Marketing. He agreed it would be an interesting project for the Communications position. Councilmember Monson asked what is happening with the Park and Recreation Manager position. City Administrator Jagoe said the posting closed last Friday, March 7th. The applications are under review and we should be interviewing within two weeks. Councilmember Monson said it will be nice if they can step in and help support this project. Mayor Grant said the City of Mounds View has done some extensive work on their park system and their plan came back at just over $20 million. He asked the consultants what they think the final amount might be. Casey Byers said we really need to go through the process outlined in the proposal. He has seen 10-year plans that have a $5 million Capital Improvement Plan. He’s also done ones that are $25- $30 million. It entirely depends on the community and the status of your existing park system. At the previous meeting he discussed aligning community values with projects and expectations. Some communities are in the state of trying to build back 20-years of deferred maintenance. Other communities don’t need to do that and they are looking at big projects. It will depend on the input received from residents, Staff direction and the status of the current Park System. Mayor Grant said we are an interesting community. We have a number of parks among a number of communities. The City is kind of divided up in sections. Being a small community a proposal like this can come back with many multiples of our annual levy. He’s trying to set the stage for Staff. He doesn’t want the consultants to feel restrained. He hopes they will bring the best plan forward. He’s also trying to prepare Council for potential sticker shock. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 5 Councilmember Monson appreciates him highlighting that the outcome may be unpalatable. She thinks this Council understands the limitations and it can be a framework for the City to work on one piece at a time. The priorities of the community could be something like planting trees in a park to provide shade. She understands the number will be high. Council is aware that we won’t be able to do it all. She doesn’t think it will be a problem for Council to manage. Mayor Grant noted that he did not use the word unpalatable. Councilmember Monson didn’t mean to attribute that to him with her comments. Mayor Grant said his point to Bolton & Menk is he wants them to bring back a good plan and make recommendations. He is just trying to set the expectation to Council that the amount is going to be a large number. Mounds View is still reeling from what they were proposed. Casey Byers said sometimes having the plan helps put into perspective what the community needs are. That helps from a grant funding standpoint and it also helps for private donors and corporations who are trying to bring families and professionals into the area. A plan like this will help shed light on what the community needs are. Mayor Grant asked if there was anything else needed from Council. Bryce Shearen said they have what they need to move forward. Mayor Grant said he looks forward to getting started. B. Zoning Code Update City Administrator Jagoe reminded that HGKi is working with the City on the zoning ordinance updates. She provided a recap of the schedule of the four different phases in the packet. The project is currently in Phase 3 of the project. The Planning Commission received their first presentation from the consultants at the February meeting. The presentation included their initial review of the zoning districts. Some additional information on residential district standards was shared. This will be the building block as they keep working on drafting language and bringing back additional information to the Planning Commission. This is an update for the City Council on what the Planning Commission has received. Council should determine if further discussion is needed or if the consultants should look at other alternatives. From the update tonight, the consultants are going to start drafting language and bring forth new information to the Planning Commission. City Administrator Jagoe wants to review the four bullet points that were highlighted for the Planning Commission. She asked Council to determine if there is anything they would like the consultants to look at differently or provide additional information on. At Phase 3 the consultants are going to start working on their community engagement with the online survey and some other things. Mayor Grant said it appears that the B2 District is now mixed use. He said that includes residential and commercial. He doesn’t think that’s a good thing. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 6 City Administrator Jagoe said the intent of the proposed naming of the districts was to take away, for example on the residential side, the housing type that is there. So, calling it Suburban Residential 1 vs. Single Family. Because the B-2 District currently allows multi-family dwelling as a conditional use they chose the mixed-use language. She can have them look at a different name. That commercial B-2 district currently allows residential as a conditional use, but we can request an alternative to that name. Mayor Grant said it seems in some places they are trying to change the district by using language like permitted and permitted with standards. They are opening up a lot of things and redefining our code rather than correcting and simplifying our code. He believed that was their primary purpose. City Administrator Jagoe said the mixed use term wasn’t intended to introduce new uses within a district. Council can have that discussion. She believes the intent of the naming is that today, we do allow residential as a conditional use in this Commercial District. There is a portion of the report that discusses Expanding Access to Housing. One of their models for a proposed use table would include permitted use, conditional use and permitted with standards. If the Planning Commission, with City Council direction, wanted to look at there being a number of uses that are either conditional use, or require a PUD for approval. The permitted with standards is an opportunity to have a pathway where certain applications can be approved administratively, subject to the standards outlined in the code, without requiring a public hearing. For those applications there is a layer of review before you get to the building permit. It is a pathway to help reduce the barriers of cost and/or time by eliminating the public hearing, Planning Commission and full City Council review. Mayor Grant said he is looking at R-1. He said R-1 is single family residential. According to the information provided someone could create a duplex or twin home. He asked if that is allowed today. City Administrator Jagoe said the R-1 district allows a single family attached, which is a town home or twin home and a two-family home is allowed by conditional use permit in R-1. This is saying the conditional use permit would require the public hearing process to play out. Mayor Grant said we don’t allow townhomes. City Administrator Jagoe said we do allow single family attached, where there is a common wall, by conditional use. Yes, it is allowed today with approval of a conditional use permit. Mayor Grant asked if a townhome can be a four-plex. City Administrator Jagoe said no. A duplex and a four-plex would be different than a single family. Councilmember Monson said it seems like the changes reflect what we’re already doing but with clarifying names. We already allow the uses they are recommending in R-1. The question is whether to leave it as a conditional use or change it to be permitted with standards. She asked if that was a fair characterization of the changes. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 7 City Administrator Jagoe reminded this is proposed so the language will need to come back to the Planning Commission and City Council. They expanded on some of the uses. She said today there is no Cottage Courtyard. The small scale or large scale multi-family dwelling are not allowed in R-1 and the consultants are not making any change to that. Councilmember Monson walked through each use and asked if the proposed types of dwellings are currently allowed in each of the residential districts. City Administrator Jagoe confirmed that the dwellings are currently allowed by conditional use permit. She pointed out the code doesn’t delineate between Multi-Unit Dwelling (small scale) and Multi-Unit Dwelling (large scale). Councilmember Monson said aside from the Cottage Courtyard, which is new, and splitting how Multi-Units are defined the consultants aren’t proposing any new uses. They are proposing a change to how they go through the process. City Administrator Jagoe said the Multi-Unit dwelling is not permitted in any of our residential districts. It is a conditional use permit in R-3 and R-4. They show it permitted, but it is currently a conditional use. The consultant is looking for feedback on if the Council is comfortable with them continuing to look at language where some of our Conditional Uses may be Permitted with Standards. It would remove the need for a Public Hearing. Is there interest in looking at this alternate path to review and approve a project? Councilmember Weber asked what the density for Cottage Courtyard is. City Administrator Jagoe didn’t recall off the top of her head. Councilmember Weber said that is the only question he has to permit it in R-1. It depends on the density. Across the board he supports reducing the number of Conditional Use Permits in the City. It has been a huge sticking point for development of homes and businesses in the City. He thinks eliminating Conditional Use Permits will go a long way in expanding our business enterprise. Mayor Grant is not aware of the density level of Cottage Courtyard. He believes the cottage is smaller and rather than having an expansive yard, you can essentially add a courtyard. He said there is no density to the Cottage Courtyard. City Administrator Jagoe said she relates it to the PUD process where you have the concentration of density, smaller lot sizes, concentration of density on one portion of the development. Then there would be open space all reserved on the other side. So instead of having a landscaping and green requirement, you might have that courtyard green and all of the properties contribute to that in another area. Mayor Grant clarified that this is Arden Hills Proper and doesn’t include TCAAP. City Administrator Jagoe confirmed. Mayor Grant isn’t sure there is much place for Cottage Courtyard, since we are pretty much fully developed. He wonders if the consultants know that. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 8 Councilmember Weber agrees. If there was anything on the list that he thinks should require a conditional use, it would be the Cottage Courtyard. It would impact existing communities. Councilmember Monson agrees with the idea of reducing CUPs. She is looking at the table and what we actually have zoned vs. what’s already there. She thought we may end up rezoning some areas to better reflect what exists, thus allowing residents to have more flexibility to improve their homes. She is struggling with the impact of R-3. She wonders how we reconcile having a multi- family dwelling as a permitted use in an area that is simply single-family homes right now. City Administrator Jagoe said the consultants may have to come back with that information. At the Planning Commission meeting the commission did not review the zoning districts and how the existing neighborhoods are built out. That was a request of the Commission to have the consultants bring back data on what the neighborhoods currently have and they asked for the visuals to be more applicable and reflective of those neighborhoods. They requested more information and didn’t get deep into discussion regarding rezoning. They liked this structure for how approvals might work, and they were open to looking at expanding housing options. They wanted to see more data before having that discussion. Councilmember Monson said she likes the standards. She thinks it would be good to look at where we would allow a small multi-family dwelling that is four to six units. That’s different than what we have today. She doesn’t know where we would choose to make those changes. It doesn’t seem fair to go to residents in a completely single-family neighborhood and tell them they are being rezoned for a higher density neighborhood. She wants to remain true to who we are. She wouldn’t want to create false issues. Councilmember Weber agrees that needs to be a priority. The idea of reclassifying our neighborhoods into something that they clearly are not right now is way outside the scope of this project. Council and Staff all agreed. Mayor Grant said he would like to discuss Accessory Dwelling Units (ADUs). City Administrator Jagoe said the consultants laid out the different ways we can expand on housing. Council’s direction was that we wanted to have another discussion amongst ourselves. Council would want to provide feedback and direction before the Planning Commission dives into this discussion. The consultant is looking for council direction on if that review should be occurring simultaneously with this process. It’s a big project. There are a lot of factors that go into that type of review. The thought is they could reserve a placeholder chapter in the revisions that state where it might fit in. Then we could discuss the details at a future work session. That would be a separate conversation from these revisions. Mayor Grant thinks Council needs to weigh in. Councilmember Monson agrees we should separate it. There is too much to talk about there. The short term licensing discussion would go hand in hand with that topic. It should be separate. There should be community engagement. There is a lot to dig into with these processes. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 9 Councilmember Weber asked if we want to do a joint work session with the Planning Commission. He thinks that would be a good idea. Councilmember Monson said yes. It’s also a question if we can do it at the same time as Staff is doing this or if we need to stagger them. She would prefer they are discussed at the same time. Councilmember Weber thinks a comprehensive review of what is possible and reasonable for our city in a joint session with the Planning Commission would be useful in getting everyone on the same page. Mayor Grant wants to discuss ADUs. He has looked at other cities that permit ADUs. None of them are the size of Arden Hills. ADUs come in a lot of different flavors. This has been touted as expanding housing and they’ll solve the housing shortage problem. It didn’t work well for Minneapolis. If we allow detached, the best placement would be in the front yard because utilities are accessible rather than running to the back yard. He asked if Staff agreed. Public Works Director/City Engineer Swearingen said yes, most are in the front yard. Councilmember Monson asked if that is an attached structure or two structures. Mayor Grant said a detached structure. City Administrator Jagoe clarified the utilities are out front. Public Works Director/City Engineer Swearingen said the availability of the utility infrastructure is in front, in the street. Mayor Grant said if you go by the average resident and say your neighbor ordered a tiny house and it will be in the front yard. The neighbor will ask why we allow that. He doesn’t think there are very many residents that would take advantage of that. We’re a small city. We aren’t going to solve the housing shortage by allowing ADUs. He thinks it opens a can of worms that we don’t want to open. Then when talking about attached ADUs, it’s a way to violate setbacks. Councilmember Weber said the Planning Commission had a short discussion about this recently. That discussion focused on basement ADUs. He doesn’t think front yard ADUs is reasonable for Arden Hills. He understands that access to utilities is easier from the front yard, however, utilities can run under buildings. He doesn’t think it is unreasonable to allow a detached rear ADU. He thinks the primary focus for Arden Hills is going to be the basement ADUs. He thinks that is a huge benefit for the aging population. Younger families move into these homes and maintain them and seniors don’t need to move out of their homes. He thinks it would be huge benefit to the City. He is interested in continuing to learn more about ADUs. Councilmember Monson thinks we can ban front yard ADUs. She likes ADUs because they allow for incremental growth. She doesn’t know if it will solve the housing shortage but it’s not just another 200-unit senior living complex. This allows us to have something in between. She strongly believes in personal property rights and thinks if people want to have multi-generations, whether a parent or a college student, they should have a right to do that. In the world today, it is very difficult to buy a home. There are people who simply can’t purchase. It might be nice to have a detached option. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 10 Councilmember Weber referenced an email that was received by Council that had a video attachment. The concept is the parents own a large parcel with a big house on it, the kids can’t afford to buy a house. They tear down the big house and build four houses on the lot. It worked and the kids didn’t have a mortgage. Mayor Grant pointed out that Public Works Director/City Engineer Swearingen was saying it was easier to access utilities if the infrastructure was in front, but didn’t say it was impossible to extend them to the back yard. Councilmember Weber wasn’t implying that Public Works Director/City Engineer Swearingen thought that. Mayor Grant said regarding ADUs in a back yard, a lot of residents back up to a wood land or a lake. It is problematic to put a detached ADU in a back yard. Picture that a house has a nice view of the lake and then there is another ADU sitting the back. Now you’re impacting that view. In the zoning code you are not allowed to block the view of the lake. There is a calculation based on shoreline and ordinary high water mark. In Arden Hills people enjoy their back yards. People move here because we have a lot of nature. We have back yards that have some privacy. Having ADUs in the back yard could affect that. Councilmember Monson said we don’t have to allow detached ADUs. Mayor Grant agrees. He thinks detached ADUs in Arden Hills will pose some problems. He will have to do a little more research on basement ADUs. Councilmember Weber pointed out the regulations as related to disturbing someone’s view, are self-regulating. Those codes already exist. Not including a detached ADU because it might impact another code that would already control that aspect, doesn’t make sense. He agrees detached ADUs may not be right for Arden Hills but he would like to see more information on it. He believes some of these already exist. Mayor Grant said having that code in place regarding view may negate the option to placing and ADU in the back yard. He thinks, whether in front or back, there are issues with detached ADUs. City Administrator Jagoe said she is hearing there is an interest to bring this topic back to the Council for a more robust discussion. She can request the consultants to give a recommendation of where that may best fit in but that we won’t review that immediately, if Council is good with that. She said in looking at the list, there are 19 factors that need to be considered in order to get to ordinance language. She thinks this would be an item could be placed on a work session once there is a Community Development Director on Staff. She doesn’t think this can be taken on until that happens. The consultants won’t do anything more with it as part of their zoning review. Councilmember Weber thinks we may want to consider allowing basement ADUs. Mayor Grant said that City Administrator Jagoe could tell the consultants that Council had a discussion of detached front and back yard ADUs and that Council didn’t think that was going to happen. The discussion regarding basement ADUs is more likely appropriate for Arden Hills. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 11 City Administrator Jagoe said there will be some of the same variables that would come it to play with this topic to include short term rentals. She feels she has good direction on this topic to follow up with the consultants. Mayor Grant said other cities state it needs to be a family member. What happens when the property is sold to somebody else? City Administrator Jagoe said that is one of those variables that cities are encountering. There are a lot of discussion items surrounding this topic. Mayor Grant said there are a number of cities that allow these in the back yard and it has grown over time. If they had requirements, with the growth, it’s probably not a family member anymore. Councilmember Monson said she thinks California has a massive housing issue and there is probably very little regulation on who lives there and whether it’s being rented or not. City Administrator Jagoe said the last piece the consultants are seeking direction on is whether or not to split the District Requirement Table into one that is lot standards and one that is site standards. It is a suggestion for being more user friendly for how residents and developers obtain their information. The next update for the Planning Commission in April will be on some discussion items to do with Commercial and Industrial Districts as well as signage. Councilmember Weber said he would like to discuss B-3 and B-4. He has mentioned that B-4 does not act as a retail center. We are putting strictly retail businesses back there. The consultant stated that was the only thing holding him up from combining B-3 and B-4 into one district. He’d like to move forward with that. At the time he said Cannabis retail was the only use allowed, but now there is a thrift store. He would like to know what else is in B-4 that isn’t allowed anywhere else. What other uses would prevent us from combining B-3 and B-4. The consultant specifically said B-4 does not act as a retail center in Arden Hills. If we are deciding exclusive retail uses in that area, he would like that addressed as well. Councilmember Monson said she liked how they described it as a Corridor Business and a Business Park. That is a good description of how it’s actually used. She also thinks we need to solve the problem with putting retail business back in a Business Park. That just doesn’t set businesses up for success. That is an important distinction for a business’s success. She doesn’t know where home businesses fall. She remembers there was a home occupancy business come through and it got to be too much for an ordinance change to allow them to sell plants or seeds, whatever the resident was selling. She would like to lift restrictions where the home occupancy businesses have pathways to success. Mayor Grant said the zoning along Lexington is B-3 and retail exists there, as it should. He thinks B-4 is more of a Business Park. There are reasons for having the two zones. Once you get too far into that area, you are out of the flow of traffic. That makes it more difficult to succeed as a retail establishment. He thought B-3 could be expanded, to give it a little more depth. He doesn’t think having retail in the back of B-4 is realistic. It could be office, light manufacturing but not retail. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 12 Councilmember Weber said that addresses his main concern. Getting those B-4 businesses into an area where they are viable is what is important to him. Whether it is taking those uses and moving them into B-3 or combining the two districts. Mayor Grant agrees with some of the points brought up, but he does not think the two should be combined. Councilmember Monson said the I-FLEX district sounds a lot like B-4. City Administrator Jagoe said the Commercial Districts will be discussed at the April Planning Commission meeting. There hasn’t been a lot of discussion yet. She clarified that the consultants are requesting direction on the base zoning district names. She will tell the consultants to start honing in on the uses and show the Planning Commission in April. The Council will see it again, after that discussion. C. Odds and Ends Again Discussion Mayor Grant summarized that a thrift store business owner approached the City about a year ago. He asked where thrift stores are permitted. The City learned that about a year later he decided to open in a location where it was not allowed, per the Zoning Code. The owner was told he could approach the City to have the zoning changed. He won’t do that. We are in a position where there is a non-compliant use happening in one of our Business Districts. He wants to make sure Council is on the same page about what we are going to do. Councilmember Weber thinks this would have been an important conversation to include the entire Council. He has been researching this over the past month. He has met with the business owner several times. They weren’t all great meetings. He thinks this discussion is right in line with the previous discussion regarding the uses in B-4. If thrift and cannabis were relegated to B- 4 as a means of not wanting it to be visible on our main thoroughfares. He thinks it was a reaction to Goodwill opening in 2016. He looked through the minutes for the assignment of the use of thrift into B-4 in 2016 and he doesn’t feel like there was a good, or any, justification given other than personal preference as to why thrift was assigned to B-4 only. His point of view is, we already have Goodwill in B-2. He has been in the store in question. He likes the store and the business model. He likes the use. We have a large senior population that may be moving out of their homes. For anyone not aware, this business owner meets with seniors who are looking to downsize and comes up with a plan to get them into smaller housing and he sells their belongings on consignment. That is the business model, as the business owner presented it to him. The items in his store are not the same as Goodwill, where you have a lot of items that people don’t want. This business owner has nice things for sale. As far as the zoning code goes, the items are used. He wouldn’t classify it as the same level of wear that you find at Goodwill. He would like to see thrift added into B-2. He doesn’t feel like there was justification given in 2016 other than personal preference. Councilmember Monson thinks the business owner put himself in a difficult position. She is sympathetic to that. She thanked Staff for enduring some of those discussions and maintaining professionalism. If you move in, you know you’re not allowed there, you treat Staff poorly and then you don’t come with a solution. You did not apply for the text amendment. That was the solution. Staff could not have individually or administratively waive away the problem. That being said, it’s clear the public really wants and really likes thrift, consignment, antique shops. It ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 13 has to be somewhere that retail can succeed. That will have to be B-2 or B-3. If there is consensus on an ordinance amendment, do we want to continue enforcing it in the meantime? Mayor Grant does not want to add thrift into the B-2 District. So, this is non-compliant by definition. Staff and Planning Commission should not be put in the position of having to overlook the zoning code. We are trying to guide the development of the City to its best use. That shopping area is one of our more coveted spots. He thinks there is a place for thrift store. We have Goodwill. We are a small community. He would not vote to add thrift store into B-2. Councilmember Monson understands the desire to select who gets to come in and shape the City. Zoning isn’t always the right tool for that. The market sometimes makes the decision for us. The City doesn’t have an EDA that says we really want something specific in a certain location because our community could use it. Then we could go seek it, find it and create incentives. Without that, she has a hard time using zoning as a way to exclude certain uses. She actually agrees that it would be nice to be able to select what we have. She has been to this store and she liked it. She thinks it’s more of an antiques shop vs. a thrift store. Mayor Grant said zoning, by definition, permits some uses and not others. Councilmember Monson agreed, it is a tool. Councilmember Weber said if our two coveted zones are B-2 and B-3 are the only viable retail centers in Arden Hills and thrift is forced to be in B-4, he doesn’t see how a change is warranted right now. He asked if Mayor Grant thought B-3 was acceptable for a thrift store. Mayor Grant said no. B-3 would be right along Lexington. Councilmember Weber asked how a thrift store is supposed to survive in Arden Hills. If we pick which businesses can and can’t survive. Setting aside this specific business, as far as thrift stores goes, he thinks there is a strong desire for it, and he thinks B-2 is a good fit. As for this particular business, he would like to see this move forward fast and get it on the next available Council agenda for a decision. He said with two Councilmembers absent, he assumes that will be April. City Administrator Jagoe sought clarification on decision. She asked if he meant a Work Session for a recommendation of the full Council to act. The Planning Commission will have to hear this first. Councilmember Weber said he hopes to see it at the next available Planning Commission meeting followed by the next available City Council Meeting. He said adding the discussion to the agenda tonight takes the place of having a future Work Session on it. Mayor Grant said we are short two Councilmembers. Councilmember Weber understands that but the issue is in front of us. Mayor Grant said this is a discussion we need to have and be in agreement. Councilmember Weber said we are having the discussion. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 14 City Administrator Jagoe said if the direction is to bring it to Planning Commission there is a lot more that Staff would want to know from the Council. She asked if we should mirror our current standards for thrift stores and what we evaluate for the conditional use permit criteria. Or do we want to look at the bigger picture of what are the properties within B-2 and B-3 and what do we require for the conditional use permit today? In zoning we can’t look at an individual business. We look at the land use as a whole, what those land uses will generate in terms of other types of ancillary factors; outdoor storage, traffic and other things. Then we would also look at the zoning district. We wouldn’t try to narrow it down so much that we are looking at one location but we look at the district as a whole. If Council wants this to go to Planning Commission, are you simply looking for us to put it on the table or do you want to look at the bigger picture? If you do, then we will need more direction, and it may be better to bring it back to another Work Session to get direction. The Planning Commission may spin over how much they should be looking at when we don’t know, from the Council to what depth do we go to add this use. Mayor Grant said Staff would probably want a vote from Council to direct them. City Administrator Jagoe confirmed. Maybe that’s the April Work Session where Council can discuss any direction from tonight. Councilmember Weber pointed out there is a quorum tonight. He agrees with that. He would like to propose delaying enforcement on any businesses impacted by the potential outcome of this resolution, effective tonight. Mayor Grant said we don’t vote at Work Sessions. Councilmember Monson said we can give Staff direction. She asked if Councilmember Weber is asking that Staff not enforce. Mayor Grant said we need to enforce our Zoning Code. City Administrator Jagoe said if Staff was going to delay enforcement she would ask Council to give some secondary direction on what they would like Staff to do, in absence of enforcement. Councilmember Monson asked what the deadline was. City Administrator Jagoe said the deadline given to the business owner was March 3rd. Councilmember Monson asked what is the timeline for him to remove his stuff or be out? City Administrator Jagoe said April 30th. Councilmember Weber said it has been indicated that there is no intent to apply for anything. That might change down the road. He said the deadline is firm for the move out date. He asked if there would be time to bring this back to Council before the deadline. City Administrator Jagoe said no. It needs to go to the Planning Commission first. Staff would not be able to get more feedback from the Council prior to that. Councilmember Weber doesn’t know the best way to address this. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 15 Councilmember Monson said the store is closed. City Administrator Jagoe said no. Councilmember Monson said he has it open until April 30th. We could do an additional discussion to clarify whether we want to do a simple swap out for B-4 for B-3 in the table or whether we’re going to talk about conditional uses. That discussion would include the full five Council in April. That would give direction to draft something to bring to Planning Commission in May. Then Council could review it in May. If we want to delay enforcement for an additional 30-days, that’s doable. Councilmember Weber agreed. It would be firmly enforced after that additional 30-days. City Administrator Jagoe said she won’t communicate a delay of enforcement. She’s hearing that Council would like to see this at the April 14th Work Session for discussion. Nothing additional needs to happen at this point, because there will be direction given in April. Council recessed the work session at 6:53 pm. Council reconvened the work session at 8:25 pm. D. State of the City City Administrator Jagoe said she was seeking future planning discussion topics for the State of the City. She asked for direction on timing and location of the event. This typically takes three to four months for Staff to arrange from start to finish. This will be one of the first projects the new Communications Coordinator will be tasked with. She will bring back the topics list at a later discussion. For tonight she is seeking direction on timing and possible location. Councilmember Weber said he is happy to let the other Councilmembers take the lead, as he has no experience in regard to this event. Councilmember Monson said it was successful when it took place in February. She hasn’t experienced one in the fall. She didn’t think summer is a good time. The February event was good because of the cancelled second meeting and it allowed Staff more room to plan and create the power points. It’s a lot of work for Staff. Mayor Grant thinks maybe September, after the kids are back in school and when we have hired a Communications Coordinator. Councilmember Monson would be okay with that. She said it would be nice to set a standard time every year. Mayor Grant said it varies every couple years because we have elections. We try not to have it right before an election. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 16 Councilmember Weber said it’s better to have it before an election than after. Being new, he would feel a lot more comfortable holding that event in September vs. right now because he just started. Councilmember Monson thought holding it at City Hall went well. Everyone knows where it is. Mayor Grant thinks the event that was the best attended was at The Tavern Grill. Councilmember Monson said she thought attendance was good last year. She thought there were about 25 attendees. Mayor Grant said there were a lot more when it was at The Tavern Grill. Councilmember Weber assumed there would be a significant difference in funding to hold it at City Hall vs. a restaurant. Assistant to the City Administrator/City Clerk Hanson remembers it being relatively inexpensive when we started there. It was free to be there and then they charged $5.00 a person. They did increase that over time. Councilmember Monson also likes that it can be televised from City Hall. Mayor Grant said we televised it from there, as well. He isn’t necessarily saying we should have it at The Tavern Grill, but the food is good. Maybe that contributed to having good attendance. Councilmember Monson is open to trying it somewhere else. Mayor Grant said Staff can look at some options. He doesn’t think holding it at City Hall is bad. Councilmember Monson said she is fine with having it in September and with Staff bringing back costs to hold it at a couple of different locations in the City. City Administrator Jagoe said Staff will bring back some more information when we have the first meeting when setting the date with the Communications Coordinator. E. Code of Conduct Policy City Administrator Jagoe provided the draft Committee and Commission Code of Conduct as well as Resolution 2016-22 which was the City Council Norms of Behavior. Staff is looking for direction on next steps. This follows the February 10th work session when Council requested this be brought back tonight. Both items have been provided to Council and reviewed previously. City Administrator Jagoe said the Committee and Commission Code of Conduct policy development began in 2023 and 2024 between Mayor Grant and Councilmember Rousseau. The former City Attorney also provided some guidance. At that time, one member of each of the Committees and Commissions were given an opportunity to provide comment. This is the last form of the draft Code of Conduct policy, as revised after discussion. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 17 City Administrator Jagoe said Resolution 2016-22, the City Council Norms of Behavior was previously adopted. Staff is looking for direction if the Council feels if that is still sufficient or if it needs to be updated. Included with the memo are minutes from the special work session related to the League of Minnesota Cities Insurance Trust Collaboration Services. That discussion was surrounding similar discussion items. Councilmember Weber asked for clarification that this is a discussion on the Committees and Commissions Code of Conduct. Mayor Grant said it was originally designed just for Council and then somehow it went to Committees and Commissions. Councilmember Weber doesn’t think we should be imposing any requirements on behavior if it doesn’t also apply to Council. That part was confusing to him because the previous discussion was regarding Council. Councilmember Monson said there was a committee member who made it clear that we needed to have a process around it. She doesn’t like that the process has to go to personnel. She thinks the Council has the full right to decide who does and does not serve on a committee. She doesn’t think it has to go through personnel. She wouldn’t want to take that right away from Council. Her only issue is the time it would take to work through personnel. How long do other commission or committee members have to be uncomfortable? She doesn’t understand the intent of it going to personnel who would make a recommendation to Council. She wants to preserve the option that Council doesn’t have to go through the Personnel Committee. We can appoint them and we can remove them. She would like that built in. Councilmember Monson said, in regard to the resolution for Council, it has already been accepted but she would like to expand on it. She distributed a document in 2024 that builds out a little more. In 2016 there were clearly dynamics that were happening. She could live with the versions presented. She doesn’t intend to stop them from progressing. Mayor Grant said the concept of the Personnel Committee, if he remembers right, was that was Councilmember Rousseau’s preference. As you are dealing with personnel matters, are we at the Council level going to meet publicly and air the dirty laundry? If it goes to the Personnel Committee it can be dealt with privately. Councilmember Weber said the biggest issue for him with the Personnel Committee is that if the conflict is a member of the Personnel Committee, then we’re down to just one person on the two person committee making the decision. He thinks it’s reasonable and it should be implied that the Council is going to have oversight. If an issue is brought before Council and a Councilmember wants to bypass the Personnel Committee in reviewing it, the Council can move on it. He hopes this isn’t a regular occurrence. If there is a major issue it should go through Council. Councilmember Monson thought we could add language that says the Council or an appointee who observes or experiences the behavior may choose to go to Personnel or may choose the Council. With the bottom line being, Council has ultimate say. Mayor Grant said that Council always has the ultimate say. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 18 Councilmember Monson understands but the document reads like an issue has to go to the Personnel Committee and she would like to have it explicitly say it can go straight to Council. Councilmember Weber said a closed-door session could be used, just the same if there were an issue with a City employee. Mayor Grant said there was a highlighted section in one of the documents that said “Be kind.” He thinks it was originally drafted for Council. There were norms before that, that as Councilmembers we should speak for ourselves. There are exceptions. Sometimes he gets phone calls and he has to speak on behalf of the City. He doesn’t do it all that often. He notices sometimes people aren’t always speaking for themselves from the Council bench. Councilmember Monson agrees. She thinks the norms are interesting but they don’t address all of the issues that this Council has had over the last couple of years. She thinks we should split them in terms of the discussion. She thinks the Committee and Commission Code of Conduct specifically outlines that it doesn’t have to bypass Council and go to Personnel first, she is fine with it. Mayor Grant agrees the language of the Committee and Commission Code of Conduct. He would like it kept in mind that it was originally drafted for Council. There should be a line in there that people speak for themselves and not on behalf of the whole committee or Council. We are all individuals. We have differing opinions but they are each our opinions. We need to respect each other. Sometimes in committees that can be an issue. Council is basically a committee. Councilmember Monson does not like the Personnel process for the Council. She doesn’t think that is appropriate. She asked if Mayor Grant is saying that he wants this to apply to the City Council, as well. Mayor Grant said originally, that’s where we were going. City Administrator Jagoe said at first glance, it reads like it is for the City Council. When you look at the statements, it is for City Councilmembers who are interacting with an appointee. The Norms of Council Behavior are for Council interacting with each other and with Staff, which is what the resolution outlines. The Committee and Commission Code of Conduct, as drafted, is Council interactions with Committee and Commission members and members’ interactions with each other. Mayor Grant said for historical context, some of the meetings at the start of 2023 were kind of contentious. He thinks this Council has gelled a little more since then. That’s where we started designing these for Council. Then there was the issue with a particular committee member. That shifted the focus. Councilmember Monson asked if Mayor Grant likes it and would like to go on Consent or would he like to edit. Mayor Grant thinks the item of people speaking for themselves should be added. Councilmember Weber asked if he was saying the first item in the resolution should be added to the Code of Conduct. The items states “Speak for only yourself, not for other Councilmembers.” ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 19 Councilmember Monson said even when a Council Liaison sits on a committee they aren’t speaking for the Council, as a whole. Mayor Grant said there have been times where Councilmembers and Committee members have held outside meetings and tried to persuade others of the Council’s position. It wasn’t really the Council’s position, it was that one person’s. Councilmember Monson said it would be hard to control what someone says outside. She doesn’t know what other members say to constituents. She isn’t going to police that. Mayor Grant said this has happened from the bench and with outside meetings with developers. People have tried to convince developers that they were speaking for the Planning Commission. Councilmember Monson said in that situation it’s on the developer. They should be smarter than that. Mayor Grant said we should be smarter than that, too. We should say if you are on the Council or on a committee or commission you speak for yourself. Councilmember Weber sees one glaring issue with that. As the Liaison it is your duty to speak to the committees and commissions, when they ask questions, on behalf of the Council. We aren’t promoting our own agenda, but we are speaking on behalf of Council. Mayor Grant said we can have a whole discussion on the liaison role. It is not intended to lead the committee. It is not a voting position. It’s a resource. Sometimes you offer an opinion. The liaison is not there speaking for the Council. They are there to take information from the meeting and come back to Council with what the committees are doing. Some liaisons may get more involved with their committees. They are always speaking on behalf of themselves and their own views. Councilmember Monson said that doesn’t apply for the Fire Board. We are voting on what the City wants to do. Councilmember Weber said there is a liaison item to be discussed on the Agenda Planning list. He thinks this is beyond the scope of this discussion. Councilmember Monson said overall, she is okay with the Code of Conduct. She want’s something separate for the Council. Mayor Grant said the bottom line is “be kind”. Can we legislate that? Councilmember Monson asked if Mayor Grant wants “be kind” removed. Mayor Grant said no, he thinks it needs to be in there. There were some inappropriate swipes at the last meeting. Someone indicated that he and Councilmember Holden should have made a comment about something we knew nothing about. A former Councilmember passed away. Neither he nor Councilmember Holden knew that. There was an accusation questioning why we didn’t bring it up. Those kinds of things shouldn’t have a place here. He thinks that wasn’t kind. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 20 Councilmember Monson doesn’t want to legislate all of the things that have happened between Councilmembers at the dais. She isn’t sure if Mayor Grant is trying to open that box, but to try to close it, she doesn’t know what he wants to do with the document in front of us. Mayor Grant said if you like it for committees then we should use it for committees. If we decide to edit it or add to it, we can do that later. He thinks this is a good starting point. Relative to the committee issue that happened a year ago. He doesn’t think that specific incident would pass the “be kind” test. Councilmember Weber said he agrees. He thinks the best path is to separate the two topics. There are two Councilmembers missing and their input will be valuable in determining Councilmember Code of Conduct. He agrees the commissions’ document is fine. Mayor Grant said we still need to have some norms for Council. The difference for Council is it’s always televised. City Administrator Jagoe asked if the Council is directing Staff to move forward with the Commission and Committee Code of Conduct for Council approval at the April 14th Council Meeting and bring Resolution 2016-22 Norms of Behavior for City Council back for discussion at the April 14th Work Session. Council agreed. City Administrator Jagoe asked if Council wanted Staff to add the language discussed regarding bypassing Personnel to go straight to City Council and that members speak for themselves. Discussion ensued regarding the additional language. City Administrator Jagoe said she will make those two edits and then bring it back for adoption on April 14th. F. Agenda Planning City Administrator Jagoe said the Old Snelling speed limit discussion will be on April 14th Work Session. The Norms of Behavior will be discussed, as well. Public Works Director/City Engineer Swearingen requested the speed limit discussion be pushed out to the second April meeting. There is a speed display sign on Old Snelling. He wants to pull the speed data off the sign. He doesn’t know if he will have time by the first meeting. City Administrator Jagoe said with that item being bumped, the agenda will be the City Council Norms of Behavior and the thrift store B-2/B-3 use discussion. Councilmember Monson asked about the Old Highway 10 and Lake Johanna trail funding. She doesn’t want to run up against a bunch of deadlines. She wonders if we have a plan. If we don’t get any more funding or grants, when will it happen, and how will we pay for it? Public Works Director/City Engineer Swearingen said we will know if we are awarded the MNDOT Safe Routes to School Grant for Old Highway 10 on April 30th. It is slated for the first meeting in May to discuss next steps with that project, whether we get the grant or not. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 21 Mayor Grant asked if we have a State. Public Works Director/City Engineer Swearingen confirmed. Met Council Regional Solicitation. Councilmember Monson said something we haven’t been able to get done over the past couple years is strategy. It would help Staff knows what we want them to prioritize. Once we get to budget season, in July, we know what we want to spend our money on. She would like to strategically line up those priorities. It isn’t fun going into budgeting when there is no alignment, in terms of strategy. She said Mayor Grant was against that last year and she wondered if he thinks any differently about it now. Mayor Grant said he agrees with Councilmember Monson’s earlier comment on knowing what the funding gap is on Old 10 Trail. Councilmember Monson said she was speaking more broadly about budget. She said it’s a day and a half or maybe it was whittled down to a day. Mayor Grant asked if she was talking about a retreat that happened in years past. Councilmember Monson confirmed. Mayor Grant asked when she is proposing to have the retreat. Councilmember Monson said it would have to happen soon. She thought it would have to be in April because budgeting is coming up. Mayor Grant thought budget discussions would begin the first week in June. Finance Director Yang said we usually discuss CIP toward the end of June. Mayor Grant said he thinks Staff would have to put something together. It would have to be a weekend. Councilmember Monson has some flexibility on Fridays. Discussion ensued regarding a date could not be agreed upon last time and how to coordinate schedules to make this happen in April or May. City Administrator Jagoe said she would have to double check, but she didn’t think there was any funds budgeted for the services. We knew how much the consultant services would be. She doesn’t recall budgeting anything for this year. She will verify and will follow up to confirm what the cost would be. Finance Director Yang verified that $10,000 was budgeted for Strategic Planning. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 10, 2025 22 G. Rice Creek Commons/TCAAP Discussion This item was not discussed. 4.COUNCIL COMMENTS AND STAFF UPDATES ADJOURN Mayor Grant adjourned the City Council Work Session at 9:05 p.m. __________________________ David Grant __________________________ Jennifer Estling Deputy Clerk Mayor Approved: April 14, 2025 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 10, 2025 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Tena Monson, and Kurt Weber Absent: Councilmembers Brenda Holden and Emily Rousseau (Excused) Also present: City Administrator Jessica Jagoe; City Attorney Greta Bjerkness; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Weber requested Item 8G be pulled from the Consent Agenda for discussion as Item 9A. MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to approve the meeting agenda as amended. The motion carried (3-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated The Joint Development Authority and the JDA Advisory Committee have not met since the last Council meeting. The Energy Advisory Committee met on February 21st met with Rick Carter from Ever Green Energy to discuss the JDA sustainability design guidelines, potential waiver review process and reporting requirements. In addition, staff provided an overview to the EAC on the initial sustainability plans of Ryan Companies for Outlot A in order to discuss the documentation that would be required for their future submittal to the JDA. We are still waiting on an update from Ramsey County on the Purchase and Sale Agreement negotiations with Alatus. ARDEN HILLS CITY COUNCIL – MARCH 10, 2025 2 The next JDA meeting will be Monday, March 17th at 5:30. At this meeting one of the agenda will be the review of the land use application submitted from Ryan Companies for a Preliminary Plat, Final Plat, and Site Plan Review to subdivide the northern 9.82 acres of the existing 40 acre site that would allow for an approximately 157,800 square foot commercial building for office and manufacturing use on property legally described as Outlot A. The Developer is seeking permitted adjustments as allowed under the TCAAP Redevelopment Code for the project include a reduction in total parking stalls by 10% and waiving of the requirement for a Project Circulation plan. Councilmember Monson asked if the Council received an update on the County’s change in financing for the Spine Road. City Administrator Jagoe discussed the change that occurred for the financing for the Spine Road. She explained originally, $25 million was requested in bonding, but the County has since approved an amendment to the TIP plan to provide for that funding to build the spine road. Councilmember Monson questioned if the Spine Road was slated to be constructed in 2026. Public Works Director/City Engineer Swearingen reported the design was underway. He commented the Spine Road project is on schedule to be bid in January 2026 and construction was slated to occur in 2026. Councilmember Monson appreciated the fact the County found funding for the Spine Road and would not be relying on State funding, as this would move the project forward. She commented further on the energy goals that were being pursued by the JDA. She thanked Arden Hills resident Marcie Jefferies for inviting her to speak at the Pilgrim House about Rice Creek Commons. 3. PUBLIC INQUIRIES/INFORMATIONAL Susan Johnson, 1220 Karth Lake Drive, indicated she was part of the Karth Lake Improvement Board but wanted to speak to the Council as a resident of Arden Hills. She commented on the excessive amount of goose poop that was found in Karth Lake and how this was impacting water quality. She explained one neighbor on the lake was feeding the geese on the lake excessive amount of old baking goods, which was drawing more geese to the lake. She asked that the City Council look into this concern by creating a new ordinance, because the water quality of Karth Lake was becoming a concern. Brett Foss, 13392 Geneva Way in Apple Valley, addressed the Council on behalf of Odds and Ends. He asked that the Council take some time to work with him to find common ground in order for him to keep his business in Arden Hills. He reported he has a great deal of support from the community and he commented on a petition that was started in order to offer support. He stated he did not want to create any zoning issues in the community and asked that the City Council work with him going forward. Leatha Wold, 5675 Deer Trail West in Shoreview, thanked Arden Hills for the home his son lives in, noting her son lives in a group home at 1335 Ambo Road. She explained this group home has been a safe place for her son to live. She asked the City to work with Odds and Ends to meet the City’s requirements in order to keep the store open to the public. ARDEN HILLS CITY COUNCIL – MARCH 10, 2025 3 Antionette Wilwerding, 120 East Demont Avenue in Little Canada, stated all of the businesses in the mall were service-oriented, including Odds and Ends. She discussed how Odds and Ends works to help seniors and their families at a difficult time in their lives. She requested the City work with Odds and Ends in order to remain open and available to the public. Anne Hall, 4276 Norma Avenue, urged the Council to support and facilitate a zoning variance for Odds and Ends. She reported this small business fulfills a need in the community and has strong community support. She noted this business moved back to Arden Hills several months back and focused on consignment. She explained the business was being asked to vacate their space due to a technical City Code zoning requirement. She stated Odds and Ends was a unique store that will bring value to the community by offering seniors an important downsizing service while also offering a vintage shop option for residents of Arden Hills . She commented on how the patrons at Odds and Ends will greatly benefit the surrounding businesses. She stated this was a unique small business that would assist with building a strong economy in Arden Hills. She asked that the City Council to work in good faith with the owner of Odds and Ends in order to keep this small business in the community. Brian Kraft, 1790 West County Road E in New Brighton, explained he was a manufacturing rep for businesses in the home furnishings industry. He discussed how overseas goods came into the country and were not always the highest of quality. He spoke to how Odds and Ends was providing a place for quality home furnishings to be resold, which benefited the community because these items were sold at an affordable price. He asked that the City work with Odds and Ends as this was a quality small business in Arden Hills. Allie Tempelis, 4935 Hanson Road in Shoreview, stated she started working at Odds and Ends last month. She noted she used to own Lexington Floral in Shoreview. She commented on how important small businesses were to the community by creating jobs, creating community and drawing people in from other cities. She urged the Council to consider what can be done to help Odds and Ends remain in Arden Hills. Councilmember Weber commented he formally requested the Council take on the zoning amendment process and direct staff to explore all available options regarding the current City Code restrictions. He reported in 2016, the City Council amended the zoning code to prohibit thrift stores from the B-2 zoning district. He indicated this restriction was now creating a challenge for a business in the B-2 district. He discussed how B-4 was not the proper district for retail and thrift stores. He supported the Council taking another look at the restrictions that were put in place and that this item be placed on the next Planning Commission agenda for recommendation to the City Council. He stated he wanted an opinion from the City Attorney and recommended closure of the thrift store be delayed. Councilmember Monson stated the Council discussed this topic at the work session. She explained she supported City Code serving the community and not hindering it. She believed the business owner put himself in a tough position and this has created additional hurdles for the City Council. She also believed this was a use that the public wanted in the community. She indicated she wanted to see this business in a location where it could be successful. She supported working through an ordinance to allow thrift/consignment in the B-2 zoning district. She thanked staff for holding the line and for dealing with a lot of rude behavior from the public. She stated she would support the City Council considering an ordinance amendment. ARDEN HILLS CITY COUNCIL – MARCH 10, 2025 4 Councilmember Weber asked if the City could delay enforcement of the pending zoning action, while the Council considers a zoning change. City Attorney Bjerkness stated the City Council could delay action but recommended some sort of clear ending timeline for enforcement be put in place. Mayor Grant explained it was February 22, 2024 when the owner of Odds and Ends came to the City. He reported the business owner was considering a different property and was given information regarding the City’s zoning districts, which included information on where thrift stores were and were not allowed. He stated the City did not hear from Mr. Foss until the City learned he had moved into the B-2 zoning district where thrift stores are not permitted. He indicated this situation was created by the owner of Odds and Ends. He stated it was his understanding he had still not applied for a business license in the City. He reported if this had been done before moving into the City, the business owner would have been informed about City Code requirements when it comes to thrift stores. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS A. 2026 Community Project Funding Update Abdulahi Abdalla, Congresswoman Betty McCollum’s Office Representative, introduced himself to the Council and provided the Council with an update on 2026 Community Project Funding. He provided the Council with a packet of information on how the project funding will be sponsored in the coming year, noting proposals could be submitted directly to legislators that focus on housing, homelessness prevention, workforce training, public facilities, parks, resilience planning and other critical infrastructure. He encouraged the City Council to be in touch with Congresswoman McCollum’s office with any questions they may have regarding the Community Project Funding. Mayor Grant reported the City would be requesting funding for a fire station along with Shoreview and North Oaks for the Lake Johanna Fire Department. He explained the ask was for $8 million with $3 million earmarked. He understood until a federal budget was passed, the Community Project Funding could not be allocated. Mr. Abdalla reported this was the case. 6. STAFF COMMENTS None. 7. APPROVAL OF MINUTES A. February 10, 2025, City Council Work Session B. February 10, 2025, Regular City Council C. February 18, 2025, Special City Council ARDEN HILLS CITY COUNCIL – MARCH 10, 2025 5 MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to approve the February 10, 2025, City Council Work Session minutes as presented, the February 10, 2025, Regular City Council meeting minutes as amended; and the February 18, 2025, Special City Council meeting minutes as presented. The motion carried (3-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2024 Budget Carryovers C. Motion to Approve Resolution 2025-023 Appointing Derek Hilding to the Parks, Trails and Recreation Committee (PTRC) D. Motion to Acknowledge the Application of Ducks Unlimited North Suburban Chapter 239 for an Exempt Permit to Conduct a Raffle with the Event being May 3, 2025, with No Waiting Period E. Motion to Authorize Recruitment of Communications Coordinator Position F. Motion to Approve Resolution 2025-024 for Minnesota Department of Public Safety Grant Funding Assistance for Lake Johanna Fire Department Project G. Motion to Approve Extension for Recording of Final Plat – 1700 Highway 96 W – Trident Development H. Motion to Approve Amended Planned Unit Development Agreement – 3776 Connelly Avenue (Event Center) I. Motion to Approve Resolution 2025-030 Appointing Planning Commission Members Nancy Jacobson, Jessica Birken and Donna Wiemann J. Motion to Approve 2026 PMP Street & Utility Improvements Project: o Resolution 2025-025 Ordering Preparation of Feasibility Report o Bolton & Menk Proposal for Professional Services - Feasibility Report o Braun Intertec Proposal for Geotechnical/Pavement Evaluation and Environmental Services o Nagell Appraisal & Consulting Special Benefits Appraisal Proposal Services K. Motion to Approve Resolution 2025-026 Adopting the Ramsey County Multi- Hazard Mitigation Plan L. Motion to Approve Resolution 2025-027 Accepting Bid and Authorizing Award of Contract to New Look Contracting and to Authorize Proposal from Braun Intertec for Construction Testing Services – Lift Station 5 Forcemain Rehabilitation M. Motion to Approve Xcel Energy Consent to Improvement Agreement – Lift Station 5 Forcemain Rehabilitation N. Motion to Approve Appointment of Parks Lead O. Motion to Approve Appointment of Utilities Lead P. Motion to Authorize Recruitment of Community Development Director Q. Motion to Approve Ramsey County Cooperative Agreement for Cost Sharing and Reclamite Treatment for Portions of the 2025 Street Maintenance Program Project MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (3-0). ARDEN HILLS CITY COUNCIL – MARCH 10, 2025 6 9. PULLED CONSENT ITEMS A. Motion to Approve Extension for Recording of Final Plat – 1700 Highway 96 W – Trident Development Councilmember Weber stated he pulled this item to acknowledge what this item means. He indicated he voted against this project in January because he believed affordability should have been a component of this project. He stated the argument at that time was that the City could not afford to delay the project. He reported now the Council was now being asked for an extension, which meant there was time to discuss affordability. He explained the developer was never going to seriously consider affordable units. He indicated the Council was being asked to consider an extension for the Final Plat without any consideration of revisiting affordable units. He stated this land would not sit empty forever as the church would continue to find a partner that was interested in developing this land. He explained the City was under not obligation to approve the extension and he thought voting against this request would send a clear message that Arden Hills does not reward developers that ignore the communities needs. Mayor Grant stated he disagreed with Councilmember Weber, noting the developer brought forward an affordable component that was costly. He indicated affordable housing was not free, but rather there was a financial aspect that the City was asked to participate in and the City chose not to. He explained he supported approving the extension. Councilmember Monson reported she believed the offer from the developer was a joke and she made that clear in January. She was of the opinion the offer was so unattractive that the City had no option but to say no to the affordable units. She commented it was also clear that because the City doesn’t have any affordable housing requirements, the City puts itself at risk trying to deny a project that does not have an affordability component. She recommended the City Council pursue an affordable housing policy and that this be put into ordinance in order to support affordable housing going forward. She asked that staff speak to why this request has come to the City. City Administrator Jagoe reported this request came about because staff was working on the logistical language within the development agreement, but it was not yet finalized. She anticipated this agreement would be finalized by April. She explained staff was working to have the recording of the final plat and the development agreement happen at the same time. Mayor Grant asked if the City Attorney was working on the development agreement and questioned if it was close to completion. City Attorney Bjerkness reported the document was close to completion, noting both parties have exchanged redlines, but the document was not ready in time for the City packet. Mayor Grant stated the developer was working in earnest to complete the development agreement. Councilmember Weber commented he would like to see this item going back to a work session in order to allow the City Council to have a serious discussion regarding affordability. ARDEN HILLS CITY COUNCIL – MARCH 10, 2025 7 MOTION: Mayor Grant moved and Councilmember Monson seconded a motion to Approve Extension for Recording of Final Plat – 1700 Highway 96 W – Trident Development. The motion carried 2-1 (Councilmember Weber opposed). 10. PUBLIC HEARINGS A. 2025-2029 Capital Improvement Plan for the Issuance of General Obligation Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers, stated at the February 10, 2025 Regular Council Meeting, the City Council adopted Resolution 2025-018 Providing for the Issuance and Sale of General Obligation CIP Bonds. She stated the maximum amount of bonds the City would issue for its portion of the fire station project would be $4.68 million. She commented further on the five-year (2025-2029) Capital Improvement Plan and requested the Council hold a public hearing for the proposed issuance of General Obligation Capital Improvement Plan Bonds. Mayor Grant indicated the fire station bids came in slightly lower than anticipated but noted this does not mean the final costs would come in lower. He asked if the bid amount would be lowered. Ms. Kvilvang reported she was working with staff to determine the final amount that should be bonded for. Councilmember Monson questioned when the City would decide on the bonding amount. Ms. Kvilvang indicated the Council voted on the maximum bond amount and staff would determine the amount that should be bonded for the fire station. Mayor Grant opened the public hearing at 8:00 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:01 p.m. 11. NEW BUSINESS A. Resolution 2025-028 Approving the 2025-2029 Capital Improvement Plan and Approving the Issuance of Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers, stated in 2024, the City Council held an Open House with residents and discussed at length, the cost and financing options for the new Lake Johanna fire station, with the construction of the new station anticipated to begin in the spring of 2025. The City Council adopted an Electric Franchise Fee Ordinance with Xcel Energy (Northern States Power Company) on October 28, 2024 for the collection of franchise fees in order to finance the new fire station. On December 9, 2024, the City Council adopted the 2025-2029 CIP budget which included franchise fee assumptions of $435,000 annually to offset debt service for the new fire station. Ms. Kvilvang reported at the February 10, 2025 Regular Council Meeting, the City Council adopted Resolution 2025-018 Providing for the Issuance and Sale of General Obligation CIP Bonds in an amount of $4,680,000 for 15 years to cover the City’s proportionate share of the ARDEN HILLS CITY COUNCIL – MARCH 10, 2025 8 estimated $24M of construction costs. The annual debt service payments are anticipated to be approximately $420,000 annually with the bond proceeds expected to be available on May 20, 2025. The Lake Johanna Fire Department had their bid opening on January 30, 2025 for the construction and project totals and the City’s proportionate share will likely be reduced through this process based on the final numbers. Staff will work with Ehlers to incorporate the updated bond amount into the Official Statement, the formal disclosure document of terms and features of the bond. She reviewed the proposed timing for the bonds and recommended approval of the bond issuance. Councilmember Monson explained the City would be paying back these bonds through a franchise fee. Councilmember Weber asked if excess funding from franchise fees would go to the fire department. Councilmember Monson supported the excess being used to pay down the bonds. Mayor Grant indicated he would have to go back and look at the discussion the Council had regarding the franchise fees. MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to adopt Resolution 2025-028 Approving the 2025-2029 Capital Improvement Plan and Approving the Issuance of Capital Improvement Plan Bonds. The motion carried (3-0). B. Resolution 2025-029 Accepting Adopt-A-Park Application from Shoreview/ Arden Hills Rotary Public Works Director/City Engineer Swearingen stated the Arden Hills/Shoreview Rotary Club has applied to adopt Floral Park for 2025 and 2026. If Council so chooses, Resolution 2025- 029 would approve that Floral Park will be adopted by the Arden Hills/Shoreview Rotary Club for that timeframe and work will be coordinated as stated within the resolution. A list of Volunteer Projects has been prepared by a resident volunteer that has worked in Floral Park for a number of years. He has a prepared a list of priority items that the Arden Hills/Shoreview Rotary Club can help achieve over these two years. An Adopt-A-Park sign would be placed at the entrances of Floral Park if Council so chooses to approve the resolution. Staff commented further on the proposed request and recommended approval. Councilmember Monson stated she was very impressed by the sign drawings. She indicated this would be the City’s first adopt-a-park. It was her hope the City would be able to forge additional partnerships with local businesses for the City’s other parks. Councilmember Weber thanked the Rotary Club for their willingness to adopt a park in the City of Arden Hills. Mayor Grant thanked the Arden Hills/Shoreview Rotary Club for stepping up and being willing to adopt a park. He commented on other projects the Rotary Club had completed in the community. ARDEN HILLS CITY COUNCIL – MARCH 10, 2025 9 MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to adopt Resolution 2025-029 Accepting the Adopt-A-Park Application from Arden Hills/Shoreview Rotary Club for Floral Park through 2025 and 2026. The motion carried (3-0). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Weber explained last month he attended the Minnesota Ice Swim at Lake Johanna and stated this event was a great success that he hoped would continue going into the future. Councilmember Weber stated the Planning Commission did not meet in March. He noted the Council had held interviews for the three open seats on the Planning Commission. Councilmember Weber congratulated Public Works Director/City Engineer Swearingen and Assistant Director Miller for their efforts on the coordination of the reclamite project with Ramsey County. Councilmember Monson commented she attended the Minnesota Ice Swim as well and stated it was fun to watch the swimmers. She hoped this event would continue to grow in the community. Councilmember Monson indicated the Fire Relief Association met and voted to allow full time employees to remain in the relief association except for the fire chief. Mayor Grant reported Salt Box has exchanged hands and perhaps the business model has changed. Mayor Grant stated it has been his privilege and honor to work with Kevin Legare with the GSA over the past few decades. He noted the City’s new GSA contact was Anthony Barbati. Mayor Grant explained over $100,000 was raised at the Minnesota Ice Swim event. Mayor Grant commented he attended a Partners in Energy meeting with Xcel Energy and noted he was working to breathe new life into this project. Mayor Grant discussed a rebate program the City had in place to provide residents with $200 for purchasing an energy efficient appliance. He encouraged residents to contact City Hall for further information on this rebate program. ARDEN HILLS CITY COUNCIL – MARCH 10, 2025 10 ADJOURN MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to adjourn. The motion carried (3-0). Mayor Grant adjourned the Regular City Council Meeting at 8:19 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 8A MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2025 Payroll #06 $142,292.49 2025 Payroll #07 $102,654.41 2025 Payroll #08 $142,132.15 Total Payroll $387,079.05 Paid Claims - 03/01/2025-04/04/2025 (Check Nos. 53220-53277 and ACH Checks) $924,409.51 Total Accounts Payable $924,409.51 Total Claims $1,311,488.56 CITY OF ARDEN HILLS PAYROLL # 6 CHECKS DATED: 03/14/25 Biweekly: 02/22/25 - 03/07/25 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 8,253.61 EFT FICA Oasdi 5,687.74 EFT FICA Medicare 1,330.19 EFT SIT 3,889.44 EFT TOTAL TAXES 19,160.98 Health Premium 2,342.11 A/P Check* Dental Premium 215.30 A/P Check* FSA Health Care Reimb. 137.50 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,694.91 HSA Health Saving 1,070.19 EFT TOTAL HEALTH SAVINGS 1,070.19 PERA 5,940.87 EFT ICMA 1,475.26 EFT Central Pension Fund-Union 1,920.00 A/P Check* MN State Retirement System 1,800.00 EFT TOTAL RETIREMENT 11,136.13 AFLAC 22.76 EFT Life/Addl/Dep Life 50.29 A/P Check* Life/Addl non-tax 21.81 A/P Check* LTD/STD Insurance 1,289.54 A/P Check* PERA Life Insurance 40.00 A/P Check* IUOE 49 Dues (Union) 140.00 A/P Check* TOTAL VOLUNTARY 1,564.40 Total Employee Deductions 35,626.61 Net Payroll 0.00 Direct Deposit 59,470.84 EFT Gross Payroll Tie-Out 95,547.49 Plus City Paid Benefit 46,745.00 TOTAL PAYROLL COST 142,292.49 FICA TIE-OUT Gross Payroll 95,547.49 Less Total FSA 2,694.91 Less Total H.SA 1,070.19 Less Voluntary Ins 44.57 Net P/R Subject to FICA 91,737.82 FICA Oasdi @ 6.20% 5,687.74 FICA Medicare @ 1.45% 1,330.19 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 98.90 CITY BENEFIT 5,687.74 1,330.19 7,017.93 30,786.08 737.24 31,523.32 1,250.00 1,250.00 0.00 6,854.85 6,854.85 98.90 CITY OF ARDEN HILLS PAYROLL # 7 CHECKS DATED: 03/28/25 Biweekly: 03/08/25 - 03/21/25 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 7,391.80 EFT FICA Oasdi 5,304.50 EFT FICA Medicare 1,240.57 EFT SIT 3,614.31 EFT TOTAL TAXES 17,551.18 Health Premium 2,342.11 A/P Check* Dental Premium 215.30 A/P Check* FSA Health Care Reimb. 137.50 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,694.91 HSA Health Saving 1,120.19 EFT TOTAL HEALTH SAVINGS 1,120.19 PERA 5,800.70 EFT ICMA 1,496.71 EFT Central Pension Fund-Union 1,920.00 A/P Check* MN State Retirement System 1,800.00 EFT TOTAL RETIREMENT 11,017.41 AFLAC 22.76 EFT Life/Addl/Dep Life 50.29 A/P Check* Life/Addl non-tax 21.81 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 40.00 A/P Check* IUOE 49 Dues (Union) 140.00 A/P Check* TOTAL VOLUNTARY 274.86 Total Employee Deductions 32,658.55 Net Payroll 0.00 Direct Deposit 56,757.71 EFT Gross Payroll Tie-Out 89,416.26 Plus City Paid Benefit 13,238.15 TOTAL PAYROLL COST 102,654.41 FICA TIE-OUT Gross Payroll 89,416.26 Less Total FSA 2,694.91 Less Total H.SA 1,120.19 Less Voluntary Ins 44.57 Net P/R Subject to FICA 85,556.59 FICA Oasdi @ 6.20% 5,304.50 FICA Medicare @ 1.45% 1,240.57 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY BENEFIT 5,304.50 1,240.57 6,545.07 0.00 0.00 0.00 0.00 0.00 6,693.08 0.00 6,693.08 0.00 0.00 CITY OF ARDEN HILLS PAYROLL # 8 CHECKS DATED: 04/11/25 Biweekly: 03/22/25 - 04/04/25 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 8,555.56 EFT FICA Oasdi 5,657.94 EFT FICA Medicare 1,323.23 EFT SIT 3,994.03 EFT TOTAL TAXES 19,530.76 Health Premium 2,342.11 A/P Check* Dental Premium 215.30 A/P Check* FSA Health Care Reimb. 137.50 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,694.91 HSA Health Saving 1,120.19 EFT TOTAL HEALTH SAVINGS 1,120.19 PERA 6,065.03 EFT ICMA 1,023.85 EFT Central Pension Fund-Union 1,920.00 A/P Check* MN State Retirement System 1,800.00 EFT TOTAL RETIREMENT 10,808.88 AFLAC 22.76 EFT Life/Addl/Dep Life 50.29 A/P Check* Life/Addl non-tax 21.81 A/P Check* LTD/STD Insurance 1,606.93 A/P Check* PERA Life Insurance 40.00 A/P Check* IUOE 49 Dues (Union) 140.00 A/P Check* TOTAL VOLUNTARY 1,881.79 Total Employee Deductions 36,036.53 Net Payroll 0.00 Direct Deposit 59,080.46 EFT Gross Payroll Tie-Out 95,116.99 Plus City Paid Benefit 47,015.16 TOTAL PAYROLL COST 142,132.15 FICA TIE-OUT Gross Payroll 95,116.99 Less Total FSA 2,694.91 Less Total H.SA 1,120.19 Less Voluntary Ins 44.57 Net P/R Subject to FICA 91,257.32 FICA Oasdi @ 6.20% 5,657.94 FICA Medicare @ 1.45% 1,323.23 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 94.60 CITY BENEFIT 5,657.94 1,323.23 6,981.17 30,954.08 737.24 31,691.32 1,250.00 1,250.00 0.00 6,998.07 6,998.07 94.60 Accounts Payable User: Printed: pang.silseth 4/10/2025 9:09 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0192 GRAINGER INC 03/07/2025ACH 9403141253 supplies 279.63 9413258279 grease gun 492.00 9419722609 supplies 60.72 832.35Total for this ACH Check for Vendor 0192: 0210 KATH FUEL OIL SERVICE CO 03/07/2025ACH 819809 supplies 90.00 90.00Total for this ACH Check for Vendor 0210: 0319 CITY OF ROSEVILLE 03/07/2025ACH 0242280 January Water 106,593.44 106,593.44Total for this ACH Check for Vendor 0319: 0413 NEWMAN SIGNS INC 03/07/2025ACH TRFINV059122 Street Signs 606.32 606.32Total for this ACH Check for Vendor 0413: 0706 CERTIFIED LABORATORIES 03/07/2025ACH 9035525 grease 378.90 9046988 gloves 885.70 1,264.60Total for this ACH Check for Vendor 0706: 1115 WSB & ASSOCIATES INC 03/07/2025ACH R-027783-000-1 2025 Datafi Subscription 3,600.00 3,600.00Total for this ACH Check for Vendor 1115: 1125 BOLTON & MENK INC 03/07/2025ACH 0355782 2025 Park Improvement-January 10,545.00 0356061 Professional Services 12/7/24-1/17/25 3,941.00 0356061 PC 24-020 #791 12/7/24-1/17/25 2,274.00 0356061 PC 24-018 #784 12/7/24-1/17/25 3,628.00 0356061 JDA PC 25-001 #794 12/7/24-1/17/25 2,542.00 22,930.00Total for this ACH Check for Vendor 1125: 2490 CORE & MAIN LP 03/07/2025ACH INV0014436 Signs and Sign Stands 873.38 873.38Total for this ACH Check for Vendor 2490: 6555 TKDA INC 03/07/2025ACH 002025000815 2025 CIPP Lining 1/26-2/22 618.39 02025000727 South Tower 1/26-2/22 767.25 Page 1AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,385.64Total for this ACH Check for Vendor 6555: 8023 VOSS LIGHTING 03/07/2025ACH 15376116-00 City Hall Lighting 145.50 145.50Total for this ACH Check for Vendor 8023: ALPI ALLEGRA PRINT & IMAGING INC 03/07/2025ACH 174026 business cards-JJ 152.61 152.61Total for this ACH Check for Vendor ALPI: 0131 BEISSWENGERS DO IT BEST 03/07/202553220 959629 supplies 100.47 100.47Total for Check Number 53220: 10483 CENTRAL PENSION FUND 03/07/202553221 401333.0225 Apprenticeship Fund-February 384.00 384.00Total for Check Number 53221: CPF1 CENTRAL PENSION FUND SOURCE A 03/07/202553222 184503.0225 February Pension 3,456.00 3,456.00Total for Check Number 53222: 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSURANCE03/07/202553223 BP3.0425 April Insurance 12,520.00 NB4.0425 April Insurance 1,772.00 14,292.00Total for Check Number 53223: 10362 MARCO TECHNOLOGIES LLC 03/07/202553224 INV13551473 Copier 2/25-3/24 13.62 INV13551473 Copier 2/25-3/24 77.18 90.80Total for Check Number 53224: 0257 MINNESOTA DEPT OF HEALTH 03/07/202553225 02142025 Q1 Water Connection 6,449.22 6,449.22Total for Check Number 53225: 0422 MINNESOTA POLLUTION CONTROL AGENCY03/07/202553226 SD77730298-2025 Wastewater Examination 55.00 SD-Brisson-2025 Wastewater Examination 55.00 110.00Total for Check Number 53226: 10563 PLAN IT SOFTWARE LLC 03/07/202553227 PLAN-0692 2025 Annual User Subscription 3,500.00 3,500.00Total for Check Number 53227: 0282 REPUBLIC SERVICES #899 03/07/202553228 0899-004688397 Recycling Rebate -256.43 0899-004688397 February Recycling 9,211.94 0899-004692676 PW Waste-February 465.10 9,420.61Total for Check Number 53228: Page 2AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 10597 RYAN COMPANIES US INC 03/07/202553229 RBS14211 building study 3,740.00 3,740.00Total for Check Number 53229: 10354 ST. PAUL PIONEER PRESS 03/07/202553230 0125572589 PC 24-020 #791 43.45 0125572589 PW 25-0103 2025 CIPP Lining 117.15 0125572589 2025 Budget 203.50 364.10Total for Check Number 53230: 3099 TRI STATE BOBCAT INC-LITTLE CANADA03/07/202553231 A45771 parts: tooth tine and tooth rounds 1,322.54 A45772 supplies 61.98 A45977 xchange mount and tire 1,745.00 S40220 2025 Toolcat 78,572.50 S40220 2025 Toolcat -33,000.00 48,702.02Total for Check Number 53231: 229,083.06Total for 3/7/2025: 0327 STAPLES INC 03/14/2025ACH 6025020590 supplies 45.67 6025020590 supplies 64.87 6025297747 supplies 37.99 6026101286 supplies 54.68 6026101286 supplies 8.49 6026101287 supplies 18.56 6026101288 supplies 14.89 245.15Total for this ACH Check for Vendor 0327: 0387 MISSIONSQUARE #302482 03/14/2025ACH PR 25-06 PR Batch 00100.03.2025 ICMA Employee DeductionPR Batch 00100.03.2025 ICMA Employee Deduction 750.00 PR 25-06 PR Batch 00100.03.2025 ICMA Employee PercentPR Batch 00100.03.2025 ICMA Employee Percent 725.26 1,475.26Total for this ACH Check for Vendor 0387: 10557 MATTHEW BRISSON 03/14/2025ACH 03102025 Mileage Reimbursement-IUOE Training 375.20 03102025 Clothing Reimbursement 229.80 03102025 Expense Reimbursement-IUOE Training 141.30 746.30Total for this ACH Check for Vendor 10557: 1785 ECOTHYNK 03/14/2025ACH 409114 January UB Statements 860.47 409114 January UB Statements 860.48 409114 January UB Statements 860.47 2,581.42Total for this ACH Check for Vendor 1785: 4889 COMMUNITY FOOTWORKS 03/14/2025ACH 03112025 March Foot Care Clinic 355.20 355.20Total for this ACH Check for Vendor 4889: 6555 TKDA INC 03/14/2025ACH Page 3AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 002025001005 202 PMP-Arden Oaks 866.29 866.29Total for this ACH Check for Vendor 6555: ALPI ALLEGRA PRINT & IMAGING INC 03/14/2025ACH 174057 March Newsletter 2,033.36 174057 March Newsletter Postage 1,043.10 3,076.46Total for this ACH Check for Vendor ALPI: TOII TOKLE INSPECTIONS INC 03/14/2025ACH 03012025 February Electrical Inspections 1,446.32 1,446.32Total for this ACH Check for Vendor TOII: 10574 CAPRA'S UTILITIES INC 03/14/202553232 7766 Met Council I/I Program-1541 Oak Ave 5,000.00 5,000.00Total for Check Number 53232: 0319 CITY OF ROSEVILLE 03/14/202553233 03052025 Registration 2024 Towmaster Trailer 826.20 826.20Total for Check Number 53233: 5322 MBPTA - ATTN JULIE HULTMAN 03/14/202553234 03122025 2025 Membership 100.00 100.00Total for Check Number 53234: 10286 MINNESOTA OCCUPATIONAL HEALTH 03/14/202553235 485355 Drug Screen 73.00 73.00Total for Check Number 53235: 0422 MINNESOTA POLLUTION CONTROL AGENCY03/14/202553236 03122025 2025 Pump Workshop: Brisson,Seifert,Baar,Gebauer,Frid 975.00 975.00Total for Check Number 53236: 0600 NCPERS GROUP LIFE INS 03/14/202553237 315800042025 April Insurance 80.00 80.00Total for Check Number 53237: 0811 RAMSEY COUNTY 03/14/202553238 FLEET-000971 Equipment Repair Parts-January 834.55 FLEET-000971 Equipment Repair-January 88.50 FLEET-000976 Fuel Purchase-January 2,882.58 PRMG-005625 PW Rental Space-March 1,364.82 PRMG-005625 PW Rental Space-March 6,141.68 PRMG-005625 PW Rental Space-March 3,070.84 PRMG-005625 PW Rental Space-March 3,070.84 17,453.81Total for Check Number 53238: 10597 RYAN COMPANIES US INC 03/14/202553239 RBS14668 emergency light repair 647.87 647.87Total for Check Number 53239: 35,948.28Total for 3/14/2025: Page 4AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0220 MINNESOTA DEPT OF LABOR & INDUSTRY03/21/2025ACH ALR0174816X 2025 Annual Elevator Inspection 100.00 100.00Total for this ACH Check for Vendor 0220: 0243 METROPOLITAN COUNCIL-WASTE WATER03/21/2025ACH 0001184726 April Waste Water 83,122.72 83,122.72Total for this ACH Check for Vendor 0243: 0320 HEALTH PARTNERS INC 03/21/2025ACH 009596312724 April Insurance 12,972.32 009596312724 April Insurance 3,607.11 16,579.43Total for this ACH Check for Vendor 0320: 10476 TWIN CITIES COMMERCIAL CLEANERS03/21/2025ACH 03251477 Janitorial Services-March 1,554.58 1,554.58Total for this ACH Check for Vendor 10476: 1223 ADAM'S PEST CONTROL - MAIN 03/21/2025ACH 4068803 March Pest Control 90.98 90.98Total for this ACH Check for Vendor 1223: 5173 BADGER METER 03/21/2025ACH 80188377 Beacon & LTE Serv Units-February 731.25 731.25Total for this ACH Check for Vendor 5173: 7025 ON SITE COMPANIES -OSSTC INC 03/21/2025ACH 0001850879 Restrooms 02/15-03/14 353.00 0001861413 Restrooms 03/15-04/11 353.00 706.00Total for this ACH Check for Vendor 7025: 7501 KELLY & LEMMONS PA 03/21/2025ACH 64953 February Prosecution 3,710.50 3,710.50Total for this ACH Check for Vendor 7501: 8032 PACE ANALYTICAL FIELD SVC INC 03/21/2025ACH 25122492 January Drinking Water Survey 1,461.75 1,461.75Total for this ACH Check for Vendor 8032: 1040 HOISINGTON KOEGLER GROUP INC 03/21/202553240 024-028-9 Zoning Code Update -February 5,202.60 5,202.60Total for Check Number 53240: UB*00772 MARISOL HOPKINS 03/21/202553243 Refund Check 002701-000, 1183 Benton Way 159.70 159.70Total for Check Number 53243: 0390 INT'L UNION OPERATING ENGINEERS-UNION DUES03/21/202553244 1200.0325 March Dues 280.00 280.00Total for Check Number 53244: Page 5AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription UB*00773 AARON KARDELL 03/21/202553245 Refund Check 005370-000, 3250 Katie Lane 64.28 64.28Total for Check Number 53245: 10448 MARCO TECHNOLOGIES LLC 03/21/202553246 550378657 Copier 03/25-04/24 35.36 550378657 Copier 03/25-04/24 200.35 235.71Total for Check Number 53246: 0240 METROPOLITAN AREA MGMT ASSN 03/21/202553247 2025 2025 Membership 50.00 50.00Total for Check Number 53247: 0556 MINNESOTA CITY COUNTY MGMT ASSOC03/21/202553248 03202025 MCMA Membership 01/01/2025-12/31/2025 203.05 203.05Total for Check Number 53248: 10486 MINNESOTA METRO NORTH TOURISM BUREAU03/21/202553249 032025 SpringHill Suites February Lodging TaX 7,550.88 7,550.88Total for Check Number 53249: 0155 OFFICE OF MN IT SERVICES-ACCTS RECEIVABLES03/21/202553250 W25020650 February Phones 750.62 750.62Total for Check Number 53250: 1208 PREMIUM WATERS INC 03/21/202553251 610207-02-25 February Water 135.22 613317-02-25 February Water 163.30 298.52Total for Check Number 53251: 6748 RELIANCE STANDARD 03/21/202553252 GL154938.0425 April Insurance 1,648.83 1,648.83Total for Check Number 53252: UB*00771 JOCELYN SWEET 03/21/202553253 Refund Check 000223-000, 4361 Arden View Court 25.12 25.12Total for Check Number 53253: 10568 VERIZON CONNECT 03/21/202553254 603000066479 February Service 334.95 334.95Total for Check Number 53254: UB*00770 JOHN VOJECH 03/21/202553255 Refund Check 001360-000, 1589 Chatham Avenue 13.39 13.39Total for Check Number 53255: 124,874.86Total for 3/21/2025: 0022 THOMAS MIKACEVICH 03/28/2025ACH 03182025 Reimbursement:Supplies 29.38 Page 6AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 29.38Total for this ACH Check for Vendor 0022: 0189 GOPHER STATE ONE CALL 03/28/2025ACH 5020190 February Locates Locates 12.60 5020190 February Locates Locates 12.60 5020190 February Locates Locates 12.60 37.80Total for this ACH Check for Vendor 0189: 0192 GRAINGER INC 03/28/2025ACH 9426727146 Stair Climber 44.96 44.96Total for this ACH Check for Vendor 0192: 0285 XCEL ENERGY 03/28/2025ACH 916840284 01/15/25-2/17/25 1,892.10 916840284 01/15/25-2/17/25 2,915.47 916840284 01/15/25-2/17/25 1,444.52 916840284 01/15/25-2/17/25 990.82 916840284 01/15/25-2/17/25 3,678.66 916840284 01/15/25-2/17/25 251.33 916840284 01/15/25-2/17/25 67.08 11,239.98Total for this ACH Check for Vendor 0285: 0292 OXYGEN SERVICE COMPANY INC 03/28/2025ACH 0003611638 February Rental 36.63 36.63Total for this ACH Check for Vendor 0292: 0319 CITY OF ROSEVILLE 03/28/2025ACH 0242299 February Water 99,789.21 99,789.21Total for this ACH Check for Vendor 0319: 0387 MISSIONSQUARE #302482 03/28/2025ACH PR 25-07 PR Batch 00200.03.2025 ICMA Employee DeductionPR Batch 00200.03.2025 ICMA Employee Deduction 750.00 PR 25-07 PR Batch 00200.03.2025 ICMA Employee PercentPR Batch 00200.03.2025 ICMA Employee Percent 746.71 1,496.71Total for this ACH Check for Vendor 0387: 0750 VERIZON WIRELESS 03/28/2025ACH 6108201096 Service 3/11-4/10 897.30 897.30Total for this ACH Check for Vendor 0750: 0922 NINENORTH 03/28/2025ACH 2025-022 JDA Audio Visual-February 190.00 2025-022 Audio Visual-February 1,079.50 1,269.50Total for this ACH Check for Vendor 0922: 10363 MINUTE MAKER SECRETARIAL 03/28/2025ACH M2028 March 10 CC Meeting Minutes 212.50 212.50Total for this ACH Check for Vendor 10363: 10497 CINTAS CORP 03/28/2025ACH 4223924294 March Mats 105.39 5259611201 First Aid 979.49 5259611201 First Aid 26.32 Page 7AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,111.20Total for this ACH Check for Vendor 10497: 1125 BOLTON & MENK INC 03/28/2025ACH 0356735 GIS Services 3,082.50 0356735 Engineering Services MS4 2,480.00 0356735 Engineering Services 2,609.50 0356745 LS 5 Forcemain 6,760.00 0356747 JDA PC 2025-002 #798 873.00 0357548 Park Improvement 1/18-2/14 7,531.00 0358140 PC 24-020 #791 1/18-2/14 164.00 0358140 Professional Services 1/18-2/14 157.50 0358140 JDA PC 25-002 #798 1/18-2/14 1,968.00 25,625.50Total for this ACH Check for Vendor 1125: 1363 WATER CONSERVATION SERVICES INC 03/28/2025ACH 14804 Leak Locate: 1939 Thom Drive 400.10 400.10Total for this ACH Check for Vendor 1363: 2851 MC TOOL & SAFETY SALES INC 03/28/2025ACH 021811 supplies: Hat Ranger Mesh 100.35 100.35Total for this ACH Check for Vendor 2851: 3698 BOLD VENTURE YOGA LLC 03/28/2025ACH 03262025 Winter 2024-2025 Yoga 680.00 680.00Total for this ACH Check for Vendor 3698: 5587 CES IMAGING INC 03/28/2025ACH INV171317 March Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 6009 ZIEGLER INC 03/28/2025ACH SI000601163 Emission Troubleshoot 880.38 880.38Total for this ACH Check for Vendor 6009: 7804 MARTIN MARIETTA MATERIALS INC 03/28/2025ACH 45111330 Rocks Purchase 1,461.24 1,461.24Total for this ACH Check for Vendor 7804: 0131 BEISSWENGERS DO IT BEST 03/28/202553256 962168 Supplies-bolts 46.99 962505 Supplies-v belts 23.98 70.97Total for Check Number 53256: 1033 COMCAST 03/28/202553257 101030.0325 service 3/3-4/2 108.35 44271.0425 service 3/21-4/20 6.48 98681-0325 service 3/5-4/4 111.52 226.35Total for Check Number 53257: 10244 COMCAST BUSINESS INC 03/28/202553258 235252633 March Service 509.94 Page 8AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 509.94Total for Check Number 53258: 0841 EHLERS & ASSOCIATES INC.03/28/202553259 100553 TCAAP-February 465.00 465.00Total for Check Number 53259: INCI IN CONTROL INC 03/28/202553260 S-INV02376 Panelview 182.00 182.00Total for Check Number 53260: 10330 KLEIN UNDERGROUND LLC 03/28/202553261 59608 1666 Lake Johanna Blvd 1,736.00 1,736.00Total for Check Number 53261: 0495 LAKE JOHANNA FIRE DEPARTMENT INC03/28/202553262 971 Reimb: Lexipol 5,749.71 5,749.71Total for Check Number 53262: 10596 LB CARLSON LLP 03/28/202553263 246540 2024 Audit Services 1,524.00 246540 2024 Audit Services 2,907.00 246540 2024 Audit Services 2,907.00 246540 2024 Audit Services 3,283.00 246540 2024 Audit Services 2,907.00 246540 2024 Audit Services 2,907.00 16,435.00Total for Check Number 53263: 0222 LEAGUE OF MINNESOTA CITIES 03/28/202553264 03272025 2025 Mayors Membership 30.00 30.00Total for Check Number 53264: 10579 LEVANDER GILLEN & MILLER P.A.03/28/202553265 42000E-0225 February Legal 1,136.00 42000E-0225 February Legal 1,737.50 42000E-0225 PC 24-018 #784 Feb Legal 376.00 42000E-0225 February Legal 1,621.50 42000E-0225 February Legal 1,004.00 42000E-0225 PC 24-016 #777 Feb Legal 117.50 5,992.50Total for Check Number 53265: 0811 RAMSEY COUNTY 03/28/202553266 EMCOM-012301 Fleet Support-February 24.96 EMCOM-012337 911 Dispatch-February 5,329.67 EMCOM-012354 CAD-February 800.83 PUBW-021768 Bridge Inspection 190.00 6,345.46Total for Check Number 53266: 183,115.67Total for 3/28/2025: ACH001 US BANK 03/31/2025ACH ARVIM32025 THE HOME DEPOT #2828-supplies 80.40 ARVIM32025 THE HOME DEPOT #2828-hard hat 27.00 Page 9AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription BAARS32025 FLEET FARM 2700-Clothing 22.92 BAARS32025 FLEET FARM 2700-Clothing 172.93 BAARS32025 CHETS SHOES - SLP-Clothing 58.50 BAARS32025 FLEET FARM 2700-Clothing -13.69 FRIDJ32025 AMAZON MKTPL*ZO5K32V13-supplies 2.27 FRIDJ32025 AMAZON MKTPL*SR36V08L3-Clothing PW Supply 143.10 FRIDJ32025 AMAZON MKTPL*0E9DM6GF3-Wireless Ear Bud 148.49 FRIDJ32025 AMAZON MKTPL*VW4SZ1PX3-Clothing PW Supply 66.54 FRIDJ32025 AMAZON MKTPL*8113X9W03-charger 85.32 FRIDJ32025 ZORO TOOLS INC-Earplugs 109.44 HANSJ32025 JIMMY JOHNS - 1532 - CC Worksession Food 187.80 HANSJ32025 THE STAR TRIBUNE CIRCULAT-1 year subscription 260.00 JAGOJ32025 DEPARTMENT OF LABOR AND I-2025 Spring Seminar 170.00 MIKAT32025 THE HOME DEPOT #2828-supplies 41.04 MIKAT32025 NOR*NORTHERN TOOL-Stake Pockets 297.44 MIKAT32025 APPLE.COM/BILL-Icloud 0.99 MIKAT32025 FLEET FARM 3100-Supplies 243.71 MIKAT32025 METAL SUPERMARKETS-south tower pit cover 225.21 MIKAT32025 THE HOME DEPOT #2828-Supplies 38.23 MIKAT32025 METAL SUPERMARKETS-supplies 46.44 MIKAT32025 FLEET FARM 3100-Tools 46.46 MIKAT32025 MENARDS 3385-Supplies 24.92 MOONJ32025 METAL SUPERMARKETS-supplies 67.03 MOONJ32025 METAL SUPERMARKETS-supplies 33.78 MOONJ32025 METAL SUPERMARKETS-supplies -33.78 REBATE32025 US BANK REBATE -287.36 SEIFM32025 FLEET FARM 3100-Clothing 139.94 YANGJ32025 WILLSCOT MOBILE MINI-Hazelnut Warming House 1,004.20 3,409.27Total for this ACH Check for Vendor ACH001: ACH002 AFLAC 03/31/2025ACH 381334 Insurance Premiums-March 2025 45.52 45.52Total for this ACH Check for Vendor ACH002: ACH005 MINNESOTA REVENUE-SALES & USE TAX03/31/2025ACH 22025 February Sales/Use Tax 42.32 22025 February Sales/Use Tax 25.13 22025 February Sales/Use Tax -0.32 22025 February Sales/Use Tax -0.13 67.00Total for this ACH Check for Vendor ACH005: ACH007 QUADIENT FINANCE USA INC 03/31/2025ACH 32025 Postage 1,000.00 1,000.00Total for this ACH Check for Vendor ACH007: 4,521.79Total for 3/31/2025: 0230 MTI DISTRIBUTING INC 04/04/2025ACH 1463040-00 Z Master Mowers and Accessories 48,370.94 48,370.94Total for this ACH Check for Vendor 0230: 0327 STAPLES INC 04/04/2025ACH 6026986036 Supplies 14.58 6026986036 Supplies 179.26 6026986037 Supplies 11.09 Page 10AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 6026986037 Supplies 32.57 237.50Total for this ACH Check for Vendor 0327: TOII TOKLE INSPECTIONS INC 04/04/2025ACH 041425 Electrical Inspections-March 1,288.00 1,288.00Total for this ACH Check for Vendor TOII: 10483 CENTRAL PENSION FUND 04/04/202553267 401333.0325 Apprenticeship Fund-March 384.00 384.00Total for Check Number 53267: CPF1 CENTRAL PENSION FUND SOURCE A 04/04/202553268 184503.0325 March Pension 3,840.00 3,840.00Total for Check Number 53268: 10362 MARCO TECHNOLOGIES LLC 04/04/202553269 INVI3669283 Copier 3/25-4/24 & Q1 Usage 637.00 INVI3669283 Copier 3/25-4/24 & Q1 Usage 112.41 749.41Total for Check Number 53269: 10523 METRO-INET 04/04/202553270 2546 Domain Renewal 2024 42.17 42.17Total for Check Number 53270: 10486 MINNESOTA METRO NORTH TOURISM BUREAU04/04/202553271 032625 Quality Inn Feb 2025 Lodging Tax 1,208.40 1,208.40Total for Check Number 53271: DEED MINNESOTA UI 04/04/202553272 17970086 Q4 2024 Unemployment 285.28 17970086 Q4 2024 Unemployment 249.62 17970086 Q4 2024 Unemployment 35.66 17970086 Q4 2024 Unemployment 142.64 713.20Total for Check Number 53272: 10598 MN RECREATION AND PARKS ASSOCIATION04/04/202553273 11163 Parks & Rec Manager Posting 175.00 175.00Total for Check Number 53273: 0811 RAMSEY COUNTY 04/04/202553274 PRRRV-003448 Election Services Q2 2025 7,531.00 SHRFL-002312 Law Enforcement-March 146,523.95 154,054.95Total for Check Number 53274: 0282 REPUBLIC SERVICES #899 04/04/202553275 0899-004712652 Recycling-March 7,948.26 0899-004712652 Recycling Revenue Sharing -322.83 0899-004719197 PW Waste-March 465.10 8,090.53Total for Check Number 53275: AR-SCAN2 SCANNELL PROPERTIES 04/04/202553276 PC 20-010 Escrow Refund PC 20-010 4200 Round Lake Rd 127,500.00 Page 11AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 127,500.00Total for Check Number 53276: 10354 ST. PAUL PIONEER PRESS 04/04/202553277 0225572589 Lift Station 5 Forcemain 156.75 0225572589 Bond Issuance 55.00 211.75Total for Check Number 53277: 346,865.85Total for 4/4/2025: Report Total (109 checks): 924,409.51 Page 12AP Checks by Date - Detail by Check Date (4/10/2025 9:09 AM) Page 1 of 1 CONSENT ITEM – 8B MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Resolution Appointing Sarah Julius and Nikhath Parveen Nazir Ahmed to the Parks, Trails and Recreation Committee (PTRC) Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Resolution 2025-031 Appointing Sarah Julius and Nikhath Parveen Nazir Ahmed to the Parks, Trails and Recreation Committee (PTRC) Background/Discussion Sarah Julius and Nikhath Parveen Nazir Ahmed submitted an application to volunteer as a member of the PTRC. Interviews were conducted that included Council Liaison Emily Rousseau, Staff Liaison Matt Johnson, and PTRC Members Liz Johnson and Kate Olson, respectively. Following the interview, it is recommended that Sarah Julius and Nikhath Parveen Nazir Ahmed be appointed to the PTRC for terms ending December 31, 2027. Attachment Attachment A: Resolution 2025-031 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-031 A RESOLUTION APPOINTING SARAH JULIUS AND NIKHATH PARVEEN NAZIR AHMED TO THE PARKS, TRAILS AND RECREATION COMMITTEE (PTRC) FOR A TERM EXPIRING DECEMBER 31, 2027 WHEREAS, the City Council appoints residents to serve in an advisory capacity to the various Commissions or Committees; and WHEREAS, the Parks, Trails and Recreation Committee (PTRC) currently has openings for membership on the committee. THEREFORE, BE IT RESOLVED that the Arden Hills City Council appoints Sarah Julius and Nikhath Parveen Nazir Ahmed to serve on the PTRC with terms ending December 31, 2027. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF APRIL 2025. ______________________________ David Grant, Mayor ATTEST: ________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 8C MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Resolution Appointing Deborah Fellows to the Economic Development Commission (EDC) Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Resolution 2025-032 Appointing Deborah Fellows to the Economic Development Commission (EDC) Background/Discussion Deborah Fellows submitted an application to volunteer as a member of the EDC. An interview was conducted that included Council Liaison Emily Rousseau, Staff Liaison Elena Fransen, and EDC Chair Jud Murchie. Following the interview, it is recommended that Deborah Fellows be appointed to the EDC for a term ending December 31, 2027. Attachment Attachment A: Resolution 2025-032 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-032 A RESOLUTION APPOINTING DEBORAH FELLOWS TO THE ECONOMIC DEVELOPMENT COMMISSION (EDC) FOR A TERM EXPIRING DECEMBER 31, 2027 WHEREAS, the City Council appoints residents to serve in an advisory capacity to the various Commissions or Committees; and WHEREAS, the Economic Development Commission (EDC) currently has openings for membership on the committee. THEREFORE, BE IT RESOLVED that the Arden Hills City Council appoints Deborah Fellows to serve on the EDC with a term ending December 31, 2027. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF APRIL 2025. ______________________________ David Grant, Mayor ATTEST: ________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 8D MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, City Clerk/Assistant to the City Administrator SUBJECT: Summer Hours for City Hall beginning Tuesday, May 27, 2025 and concluding Friday, August 29, 2025 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table, or deny the following: • Summer hours for City Hall beginning the day following Memorial Day (Tuesday, May 27, 2025) and concluding the last workday prior to Labor Day (Friday, August 29, 2025) Background/Discussion The City has traditionally changed its hours to “summer hours” from the day following Memorial Day through the Friday prior to Labor Day. Traditional and proposed “summer hours” for City Hall are as follows: Traditional Hours Proposed Summer Hours City Hall 8:00 a.m. to 4:30 p.m. Monday – Friday 7:30 a.m. to 5:00 p.m. Monday – Thursday and 7:30 a.m. to 11:30 a.m. on Friday Attachments None Page 1 of 1 CONSENT ITEM – 8E MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Acknowledgment for Fishing for Life to Hold a Raffle/Drawing Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Acknowledging the LG220 Application from Fishing for Life for a raffle/drawing to be held at North Heights Lutheran Church on May 3, 2025 with no waiting period. Background/Discussion The City has once again received a request from Fishing for Life for authorization to hold a raffle/drawing at North Heights Lutheran Church. Fishing for Life, founded in 2004, serves youth, families, veterans and communities through fishing and outdoor programs. This 501(c)(3) non-profit organization uses hands-on fishing events and mentoring programs to impact the lives of at-risk youth and families in the Twin Cities and surrounding areas. For more information visit https://fishingforlife.org/about-us/ According to Minnesota’s Lawful Gambling regulations, they are required to obtain acknowledgment from the City where the raffle/drawing will be taking place. This does not require a permit or license from the City as it is not a premise permit; however, as part of the requirement of LG220 Application for Exempt Permit, the City must formally acknowledge the application with no waiting period, with a 30-day waiting period, or deny the application. The date of the drawing for this raffle is May 3, 2025. Fishing for Life has hosted this same raffle at North Heights Lutheran Church the past few years. Staff recommends the City Council approve a motion acknowledging the application of Fishing for Life for an Exempt Permit to conduct a raffle with a drawing date of May 3, 2025 with no waiting period. Attachments Attachment A: Fishing for Life LG220 application Attachment B: Statement of Nonprofit Page 1 of 2 DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Resolution 2025-033 Approving Mow Less May Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Resolution 2025-033 Approving Mow Less May Discussion In 2023, the City Council approved No Mow May, which allows for Arden Hills residents to choose not to mow their lawn during the month of May to help support pollinators. Last year, the City approved a similar program rebranded as Mow Less May; the City understands that not all residents can forgo a month of mowing or may want to mow but less often. This option will allow for either not mowing the entire month or mowing less frequently. Why mow less in the spring? The start of the growing season is a critical time for hungry, newly emerging native bees. Floral resources may be hard to find, especially in urban and suburban landscapes. By allowing lawns to grow longer, and not applying pesticides to flowering plants in your lawn, you can provide nectar and pollen to help your bee neighbors thrive. Mowing less is just one thing we can do protect pollinators. The full information from Bee City USA can be found here: https://beecityusa.org/no-mow- may/#:~:text=No%20Mow%20May%20is%20a,forage%20for%20early%20season%20pollinators The attached resolution will temporarily suspend enforcement of the City’s code provision relating to long grass for the month of May. Residents and businesses that choose to participate do not need to register with the City nor post anything on their property. Properties choosing to participate will have CONSENT ITEM – 8F MEMORANDUM Page 2 of 2 until June 8th to come back into conformance with City Code, after June 8th properties not in conformance with City Code will be subject to code enforcement. Budget Impact N/A Attachment Attachment A: Resolution 2025-033 Mow Less May CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-033 RESOLUTION APPROVING MOW LESS MAY WHEREAS, pollinator populations are threatened due to many factors, including habitat loss and pesticide use; and WHEREAS, pollinators serve a necessary role as pollinators of many plants, including agricultural plants such as many fruits, vegetables, and nuts; and WHEREAS, early season food sources are necessary for pollinators; and WHEREAS, reducing the amount of mowing during the early growing season can increase available floral resources for forage; and WHEREAS, the City of Arden Hills encourages the use of pollinator friendly lawn care practices; and WHEREAS, Mow Less May is an initiative that encourages property owners to limit lawn mowing during the month of May. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arden Hills, Minnesota, recognizes Mow Less May to create additional early season food and habitat for pollinators and other insect species in lawns and encourages property owners to refrain from mowing during the month of May. The enforcement of City Code Chapter 6 relating to Nuisances and Offenses shall temporarily be suspended from May 1st to May 31st for residences and businesses, permitting all property owners who wish to participate in this initiative to voluntarily delay mowing until June, which may result in lawn height exceeding the established ordinance of eight inches. Properties will have until June 8th to bring their property back into conformance with City Code. The Minnesota State Mandate regarding the management of noxious weeds will continue to be enforced. Page 1 of 2 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF APRIL, 2025. ________________________________ David Grant, Mayor ATTEST: ______________________________ Julie Hanson, City Clerk Page 2 of 2 Page 1 of 2 CONSENT ITEM – 8G MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Elena Fransen, Senior Planner SUBJECT: Extension on PC 23-003 Variance for 1184 Edgewater Avenue – Mike Mezzenga Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • A 1-year extension until April 10, 2026, for the deadline to be issued City permits for the construction of the new dwelling on 1184 Edgewater Avenue, Tract A from Planning Case 23-003. Background On April 10, 2023, the City Council approved Planning Case 23-003 from Mike Mezzenga (“The Applicant”) for a Minor Subdivision and Variance at 1174 Edgewater Avenue. The Minor Subdivision and Variance included the creation of two lots for the construction of two new dwellings. Conditions of approval include a requirement that the Applicant obtain the necessary City permits. The Minor Subdivision has been acted upon by the Applicant filing the Certificate of Survey with the Ramsey County Recorder’s Office. The Variance portion of the approval will automatically expire one year from and after the date on which the City Council granted such approval if permits are not issued. The one-year deadline for issuance of permits is April 10, 2024. On April 8, 2024, the City Council approved the Applicant’s request for a 1-year extension until April 10, 2025, for the issuance of applicable City permits. The Applicant shared that the 1174 Edgewater lot had sold, and a building permit application was submitted for the new construction of a dwelling. The submitted application was approved, and construction was completed at the end of 2024. At the time of the request, the Applicant provided an update that the 1184 Edgewater lot had not sold yet though there is interest. The Applicant is requesting a 1-year extension until April 10, 2026, for the issuance of applicable City permits for the 1184 Edgewater lot. The Applicant has provided an update that the 1184 Page 2 of 2 Edgewater lot still has not sold. The Applicant states that they were not able meet the April 10th deadline for the issuance of City permits for the 1184 Edgewater Avenue lot. The Applicant made the request for the extension on March 12, 2025. Staff was previously advised by the City Attorney that if an extension request was made on or before the expiration date, the Council could still consider it after the established deadline. Budget Impact N/A Attachment Attachment A – Request for Extension Attachment B – Certificate of Survey Page 1 of 2 CONSENT ITEM – 8H MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: JDA PC 25-002 – Ryan Companies – Outlot A - Stormwater Facilities Operation and Maintenance Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • The Stormwater Facilities Operation and Maintenance Agreement with Ryan RCC I, LLC based on the Joint Development Authority approval of JDA Planning Case 25-002 on March 17, 2025. Background On March 17, 2025, the Joint Development Authority (JDA) approved a Preliminary Plat, Final Plat, and Site Plan Review for Ryan Companies US, Inc. (“Applicant/Developer”) at Outlot A, off of Rice Creek Parkway in Rice Creek Commons. The project was approved with 19 conditions. The Developer will develop the site for a combined office and manufacturing use for Micro Control Company, which the Applicant describes as an “advanced technology company that specializes in Technology, R & D, and Advanced Technology Testing.”. The Applicant has stated that the company provides “over 240 high-quality jobs, offers competitive wages and benefits, and anticipates more than 20% growth in the next 5 years.” The proposed structure would be an approximately 157,820 square foot building. This development necessitated the need for several documents between varying parties (i.e. City, County, Developer, Rice Creek Watershed District) based on applicability to be approved and recorded such as a Development Agreement, Easement Agreements, Declaration of Restrictive Covenants, and Stormwater Maintenance Agreements. For the City, this development requires a Stormwater Facilities Operation and Maintenance Agreement which outlines the Developer’s requirements and terms for construction and maintenance of the stormwater facilities on the Page 2 of 2 project site. Since the stormwater facilities are a required development element from the City, if the Developer failed to construct or maintain it, this document gives the City a permanent easement for the purpose of accessing and maintaining the stormwater facilities as well as provides the provisions for enforcement and reimbursement of costs for failure to maintain the stormwater facilities in good working condition acceptable to the City. This document is an exhibit within the Development Agreement which was approved by the JDA at their meeting on April 7th. The JDA Attorney prepared the Stormwater Facilities Operation and Maintenance Agreement (Attachment A) along with the other association documents to be recorded with the Ramsey County Recorder’s Office. This agreement has been reviewed and approved by the City Attorney as well as the Applicant and County Attorney. Options and Motion Language Staff has provided the following motion language for this case. 1. Approval: Motion to approve the Stormwater Facilities Operation and Maintenance Agreement for Ryan Companies US, Inc. based on the Joint Development Authority approval of JDA Planning Case 25-002 on March 17, 2025. 2. Denial: Motion to deny the Stormwater Facilities Operation and Maintenance Agreement for Ryan Companies US, Inc. based on the Joint Development Authority approval of JDA Planning Case 25-002 on March 17, 2025: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Motion to table the Stormwater Facilities Operation and Maintenance Agreement for Ryan Companies US, Inc. based on the Joint Development Authority approval of JDA Planning Case 25-002 on March 17, 2025: the City Council should identify a specific reason and/or information requested should be included with a motion to table. Budget Impact N/A Attachments A. Stormwater Facilities Operation and Maintenance Agreement 1 TW185\1\1015695.v4 STORMWATER FACILITIES OPERATION AND MAINTENANCE AGREEMENT THIS AGREEMENT is made and entered into as of the day of , 2025, by and between RYAN RCC I, LLC, a limited liability company organized under the laws of the state of Delaware (the “Owner”), RAMSEY COUNTY, MINNESOTA, a body corporate and politic and political subdivision of the state of Minnesota (the “County”), and the CITY OF ARDEN HILLS, a Minnesota municipal corporation (the “City”). RECITALS A. The Owner is the fee owner the property legally described as: LOT 1, BLOCK 1, RICE CREEK COMMONS, RAMSEY COUNTY, MINNESOTA ("Owner Property"); and B. The County is the fee owner of the property legally described as: OUTLOT A, RICE CREEK COMMONS, RAMSEY COUNTY, MINNESOTA (“County Property”); and C. The Owner is proceeding to build on and develop the Owner Property, and has requested approval of a Site Plan for the proposed development at Lot 1, Block 1, Rice Creek Commons; and D. The site plan application includes for the stormwater management facilities to be constructed by the Owner to serve the Owner Property and to be located on the County Property; and 2 TW185\1\1015695.v4 E. The Owner has provided plans for construction of certain infrastructure to manage the stormwater (the “Plans”); and F. The Plans, which are expressly made a part hereof, as approved or to be approved by the City, provide for conveyance, piping, detention and infiltration stormwater facilities (collectively “Stormwater Facilities”) and as generally depicted on Exhibit A attached hereto; and G. The City, the Owner, and the County agree that the health, safety, and welfare of the residents of the City of Arden Hills, Minnesota, require that on-site stormwater management facilities be constructed and maintained; and H. The City requires that the Stormwater Facilities as shown on the Plans be constructed and adequately maintained and repaired by the Owner as a condition of final approval of the Plans. NOW, THEREFORE, in consideration of mutual covenants of the parties set forth herein and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Construction of Stormwater Facilities. Owner shall construct, inspect and maintain the Stormwater Facilities in accordance with the approved plans and specifications identified in the Plan. Inspection shall be performed by a City approved or appointed engineering consultant, including weekly inspection reports. 2. Maintenance of Stormwater Facilities. A. The Owner shall adequately maintain the Stormwater Facilities in accordance with the Stormwater Maintenance Plan for stormwater treatment facilities attached hereto as Exhibit B and City engineering standards. This includes all pipes, channels, and other conveyances built to convey stormwater for the facility, as well as all structures, improvements, and vegetation provided to control the quantity and quality of the stormwater. Adequate maintenance is herein defined as good working condition so that these facilities are performing their design functions for the life of the system. B. The Owner will perform the work necessary to keep these Stormwater Facilities in good working order as appropriate. Inspection, reporting and maintenance of the Stormwater Facilities shall conform to the BMP Maintenance Requirements, included in the attached Exhibit B. The schedule will be followed and comply with all federal, state, and local regulations relating to the disposal of material. 3. Inspection and Reporting. The Owner shall cause the Stormwater Facilities to be inspected and submit an inspection report annually to the City for review and approval (such approval not to be unreasonably withheld) and shall be responsible for the payment of any associated costs for the life of the Facility. The purpose of the inspection is to assure safe and proper functioning of the Stormwater Facilities. The inspection shall cover the entire facilities, berms, outlet structure, sump treatment structure, pond areas, access routes, buffers, pipes, manholes and flared ends within the County Property. Deficiencies shall be noted in the inspection report and compiled within a punch list. The Stormwater Facilities will not be considered acceptable until all punch list items have been addressed and approved by the City. If the required annual inspection report is not submitted to the City by 3 TW185\1\1015695.v4 September 30 of each year, the Owner shall provide the City with the right to conduct the annual inspection and be reimbursed for such costs from the Owner pursuant to Section 6. 4. Grant of Easement. A. To Owner: County hereby grants to the Owner, its successors and assigns, a permanent non-exclusive easement for the purpose of accessing and maintaining the Stormwater Facilities pursuant to the terms of this Agreement over, on, across, under and through the Easement Area as described in Exhibit C. The easement shall include the rights, of the Owner, its contractors, agents, servants, and assigns, to enter upon the Easement to construct, reconstruct, inspect, repair, and maintain said private Stormwater Facilities together with the right to grade, level, fill, drain, pave, and excavate the Easement Area, and the further right to remove trees, bushes, undergrowth, and other obstructions interfering with the location, construction, and maintenance of said private Stormwater Facilities systems. B. To City: County hereby grants to the City, its successors and assigns, a permanent non- exclusive easement for the purpose of accessing and maintaining the Stormwater Facilities pursuant to the terms of this Agreement over, on, across, under and through the Easement Area as described in Exhibit C. The easement shall include the rights, but not the obligation, of the City, its contractors, agents, servants, and assigns, to enter upon the Easement to construct, reconstruct, inspect, repair, and maintain said private Stormwater Facilities together with the right to grade, level, fill, drain, pave, and excavate the Easement Area, and the further right to remove trees, bushes, undergrowth, and other obstructions interfering with the location, construction, and maintenance of said private Stormwater Facilities systems. 5. City Maintenance Rights. In the event the Owner, its successors and assigns, fails to maintain the Stormwater Facilities in good working condition acceptable to the City and such failure continues for 60 days after the City gives the Owner and the County written notice of such failure, the City may enter upon the Property and take whatever steps necessary, including excavation and the storage of materials and equipment, to correct deficiencies. The City's notice shall specifically state which maintenance tasks are to be performed. The City may assess the City’s costs to the Owner’s property taxes, its successors and assigns. It is expressly understood and agreed, by the Owner and the County, that the City is under no obligation to routinely maintain or repair said Stormwater Facilities, and in no event shall this Agreement be construed to impose any such obligation on the City. In addition, Owner agrees that it is, and will be, solely responsible to address complaints and legal claims brought by any third party with regard to the maintenance and operation from the Stormwater Facilities. The Owner expressly agrees to defend and hold the City and the County harmless from any such third-party claim. 6. Reimbursement of Costs. The Owner agrees to reimburse the City for all costs incurred by the City in the enforcement of this Agreement, or any portion thereof, including court costs and reasonable attorneys' fees. 7. Indemnification. This Agreement imposes no liability of any kind whatsoever on the City. The Owner hereby agrees to indemnify and hold harmless the City and the County and their respective agents and employees against any and all claims, demands, losses, damages, and expenses (including reasonable attorneys' fees) arising out of or resulting from the Owner or the Owner’s agents or employee's negligent or intentional acts, or any violation of any safety law, regulation or code in the 4 TW185\1\1015695.v4 performance of this Agreement, without regard to any inspection or review made or not made by the City, its agents or employees or failure by the City, its agents or employees to take any other prudent precautions. In the event the City, upon the failure of the Owner to comply with any conditions of this Agreement, performs said conditions pursuant to its authority in this Agreement, the Owner shall indemnify and hold harmless the City, its employees, agents and representatives for its own negligent acts in the performance of the Owner’s required work under this Agreement, but this indemnification shall not extend to intentional or grossly negligent acts. 8. Environmental Matters. The City shall not be responsible for any costs, expenses, damages, demands, obligations, including penalties and reasonable attorneys’ fees or losses resulting from any claims, actions, suits, or proceedings based upon a release or threat of release of any hazardous substances, pollutants, or contaminants which may have existed on, or which relate to, the Easement Area or the Property prior to the date of this Agreement. 9. Notice. All notices required under this Agreement shall either be personally delivered or be sent by certified or registered mail or via overnight courier service (such as FedEx or UPS) and addressed as follows: To the Owner: Ryan RCC I, LLC 533 S. Third Street, Suite 100 Minneapolis, MN 55415 Attention: Peter Fitzgerald and Debra Altschuler To the County: Ramsey County Office of the County Manager 15 West Kellogg Boulevard, Room 250 Saint Paul, MN 55102 With copies to: Ramsey County Attorney’s Office 360 Wabasha Street N., Suite 100 Saint Paul, MN 55102 Attn: Kathleen Ritter Email: Kathleen.Ritter@co.ramsey.mn.us To the City: City of Arden Hills Attention: City Administrator 1245 West Highway 96 Arden Hills, Minnesota 55112 All notices given hereunder shall be deemed given when personally delivered or two business days after being sent by certified or registered mail or one day after sent by overnight courier service, properly addressed as provided herein. 10. Successors/Covenants Run with Property. All duties and obligations of Owner under this Agreement shall also be duties and obligations of Owner’s successors and assigns. The terms and conditions of this Agreement shall run with the land and shall be recorded with the property records of Ramsey County, Minnesota. 5 Signature Page to Stormwater Agreement OWNER: RYAN RCC I, LLC, a Delaware limited liability company By:_______________________________________ Name: Brian C. Murray Its: Manager STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _________ day of ___________________, 2025, by Brian C. Murray, the Manager of Ryan RCC I, LLC, a Delaware limited liability company on behalf of the limited liability company. ______________________________________________ Notary Public 6 TW185\1\1015695.v4 Signature Page to Stormwater Agreement COUNTY: COUNTY OF RAMSEY, a political subdivision of the State of Minnesota By: Rafael Ortega Chair of the Board of Commissioners By: Jason Yang Chief Clerk of the Board of Commissioners STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this ___day of _____________, 2025, by Rafael Ortega, the Chair of the Board of Commissioners of County of Ramsey, a political subdivision of the State of Minnesota, on behalf of the County. __________________________________________ Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this ___day of _____________, 2025, by Jason Yang, the Chief Clerk of the Board of Commissioners of County of Ramsey, a political subdivision of the State of Minnesota, on behalf of the County. __________________________________________ Notary Public APPROVED AS TO FORM: Assistant County Attorney 7 TW185\1\1015695.v4 Signature Page to Stormwater Agreement CITY: By:_______________________________________ Its: _______________________________________ STATE OF ___________ ) ) ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this _________ day of ___________________, 2025, by ____________________. ______________________________________________ Notary Public 8 TW185\1\1015695.v4 EXHIBIT A TO STORMWATER FACILITIES OPERATION, MAINTENANCE AND EASEMENT AGREEMENT Stormwater Facilities Depiction 9 TW185\1\1015695.v4 EXHIBIT B TO STORMWATER FACILITIES OPERATION, MAINTENANCE AND EASEMENT AGREEMENT Stormwater Maintenance Plan and Best Management Practices 1. Declarant will inspect the Stormwater Facilities at least annually. 2. Declarant will maintain and repair the Stormwater Facilities: a. In the case of basins and other Facilities where sediment collects, to preserve live storage or capacity at or above the design volume or, where no design live storage volume or capacity is incorporated into the permit, the volume or capacity recommended by the manufacturer. b. In the case of conveyances and other structures, to preserve design hydraulic capacity. c. In the case of Stormwater Facilities relying on soils and vegetation for stormwater management or treatment, to preserve healthy vegetation and design soil permeability. d. In the case of all Stormwater Facilities, as necessary to preserve the integrity and intended function of the Facility. TW185\1\1015695.v4 EXHIBIT C TO STORMWATER FACILITIES OPERATION, MAINTENANCE AND EASEMENT AGREEMENT Easement Area 2 TW185\1\1015695.v4 TW185\1\1015695.v4 TW185\1\1015695.v4 Page 1 of 2 CONSENT ITEM – 8I MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Lucas J. Miller, Assistant Public Works Director SUBJECT: 2025 Street Maintenance Program – Coon Rapids JPA Budgeted Amount: Actual Amount: Funding Source: $272,500 $177,229.41 Street Maintenance Fund Council Should Consider Motions to approve, table, or deny the following: • Resolution 2025-034, recommending that the City of Coon Rapids Award a Contract for the 2025 Street Maintenance Program. Background/Discussion In 2005, a Joint Powers Agreement (JPA) for Traffic Markings, Street Sweeping, Crack Sealing, Screening, and Seal Coating was executed by the cities of Coon Rapids, Andover, Brooklyn Center, Columbia Heights, and Fridley. Since 2005, six additional cities have joined the joint powers agreement (Ham Lake, East Bethel, Anoka, Mahtomedi, Circle Pines and Mounds View). On December 11, 2017, the City Council authorized an amendment to the JPA to include the City of Arden Hills. The City of Coon Rapids solicited bids in March 2025 for sealcoating, pavement markings, crack sealing and fog sealing on behalf of the member cities. Bids were opened on March 21, 2025 and summarized in the bid tabulation provided in Attachment A. The program costs for Arden Hills is summarized on Attachment B based on estimated quantities provided to the City of Coon Rapids in January 2025. Maps depicting the locations of proposed work in Arden Hills for 2025 is provided in Attachment C for the Maintenance and Attachment D for the Striping. Staff has reviewed the bid prices and recommends that the City proceed with the work. Under the terms of the Joint Powers Agreement, the City is required to provide a Letter of Concurrence to Coon Rapids if the City intends to participate in the program this year. A resolution recommending award of the contract is provided as Attachment E. Page 2 of 2 Budget Impact The 2025 Operating Budget includes funding in the amount of $272,500 for the proposed work under the 2025 Street Maintenance Program and other annual costs related to resurfacing, such as, our internally led large area patching project, hardcourts and new Reclamite project this year with Ramsey County. Attachment B includes the estimated contract cost in the amount of $177,229.41, which is inclusive of a contingency for quantity variations ($23,116.88). The projected final costs are as follows: • JPA bid cost is approximately $177,229.41 • PW in-house paving estimated cost is approximately $6,475 • Reclamite Project with Ramsey County-Estimate is $65,709 Total projected cost for 2025 Street Maintenance is approximately $249,413.41, which is projected to be $23,086.59 under budget at this time. Attachments Attachment A: Bid Tabulation Attachment B: Arden Hills Program Costs Attachment C: Maintenance Map Attachment D: Striping Map Attachment E: Resolution 2025-034 Street Maintenance JPA (#9485043) Owner: Coon Rapids MN, City of Solicitor: Coon Rapids MN, City of 03/21/2025 10:00 AM CDT Section Title Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension BID SCHEDULE NO. 1 - SEAL COATING $224,293.00 $0.00 $306,450.00 $243,170.40 $0.00 $0.00 $0.00 Dresser Trap Rock (Base Bid) - Furnish and Install FA-1 1/8 SY 123500 $1.21 $149,435.00 $1.60 $197,600.00 $1.41 $174,135.00 Furnish and Install CRS-2 Seal Coat Oil GAL 24360 $2.15 $52,374.00 $3.00 $73,080.00 $1.89 $46,040.40 Furnish and Install CRS-2P (Polymer Mod)GAL 10220 $2.20 $22,484.00 $3.50 $35,770.00 $2.25 $22,995.00 BID SCHEDULE NO. 1A - SEAL COAT ALTERNATE $224,293.00 $0.00 $318,800.00 $243,170.40 $0.00 $0.00 $0.00 Granite Alternate - Furnish and Install FA-1 (Modified 1/8â€)SY 123500 $1.21 $149,435.00 $1.70 $209,950.00 $1.41 $174,135.00 Furnish and Install CRS-2 Seal Coat Oil GAL 24360 $2.15 $52,374.00 $3.00 $73,080.00 $1.89 $46,040.40 Furnish and Install CRS-2P (Polymer Mod)GAL 10220 $2.20 $22,484.00 $3.50 $35,770.00 $2.25 $22,995.00 BID SCHEDULE NO. 2 - PAVEMENT MARKINGS $0.00 $0.00 $0.00 $0.00 $0.00 $387,953.00 $316,171.25 Furnish and Install Street Markings GAL 5461 $41.00 $223,901.00 $35.24 $192,445.64 Furnish and Install Parking Lot Markings GAL 24 $208.00 $4,992.00 $165.63 $3,975.12 Furnish and Install Symbol Markings GAL 723 $220.00 $159,060.00 $165.63 $119,750.49 BID SCHEDULE NO. 3 - CRACK SEALING $447,945.32 $539,745.91 $1,381,811.20 $0.00 $399,468.00 $0.00 $0.00 Furnish and Install Street Rout & Seal Crack Sealing LF 393572 $0.58 $228,271.76 $0.71 $279,436.12 $1.70 $669,072.40 $0.50 $196,786.00 Furnish and Install Street Blow & Go Crack Sealing LF 375839 $0.54 $202,953.06 $0.61 $229,261.79 $1.70 $638,926.30 $0.50 $187,919.50 Furnish and Install Trail Rout & Seal Crack Sealing LF 19425 $0.58 $11,266.50 $1.12 $21,756.00 $2.50 $48,562.50 $0.50 $9,712.50 Warning LitesAllied Blacktop Company Fahrner Asphalt Sealers, LLC Asphalt Surface Technologies Corp.Pearson Bros, Inc. Northwest Asphalt & Maintenance Sir Lines-A-Lot Furnish and Install Trail Blow & Go Crack Sealing LF 10100 $0.54 $5,454.00 $0.92 $9,292.00 $2.50 $25,250.00 $0.50 $5,050.00 BID SCHEDULE NO. 4 - FOG SEALING - STREETS $213,693.00 $0.00 $0.00 $154,435.80 $0.00 $0.00 $0.00 Furnish & Install Street Fog Sealing GAL 26220 $8.15 $213,693.00 $5.89 $154,435.80 BID SCHEDULE NO. 5 - FOG SEALING - TRAILS & PARKING LOTS $93,899.50 $0.00 $0.00 $100,327.50 $0.00 $0.00 $0.00 Furnish & Install Trail Fog Sealing GAL 13900 $4.90 $68,110.00 $5.25 $72,975.00 Furnish & Install Parking Lot Fog Sealing GAL 5210 $4.95 $25,789.50 $5.25 $27,352.50 DESCRIPTION BID UNIT PRICE QUANTITY UNITS TOTAL COST AGG - F&I FA - 1 1/8"(2)$1.21 36,500 SY 44,165.00$ OIL - F&I CRS-2P (POLYMER MOD)(2)$2.20 10,220 GAL 22,484.00$ CRACK SEAL - F&I PARKING LOT B&G (1)$0.50 100 LF 50.00$ CRACK SEAL - F&I STREET R&S (1)$0.50 34,860 LF 17,430.00$ CRACK SEAL - F&I TRAIL B&G (1)$0.50 100 LF 50.00$ F&I STREET FOG SEAL (4)$5.89 9,520 GAL 56,072.80$ F&I TRAIL FOG SEAL (2)$4.90 70 GAL 343.00$ F&I PARKING LOT FOG SEAL (2)$4.95 620 GAL 3,069.00$ F&I STREET MARKINGS (3)$35.24 132 GAL 4,651.68$ F&I PARKING LOT MARKINGS (3)$165.63 17 GAL 2,815.71$ F&I SYMBOL MARKINGS (3)$165.63 18 GAL 2,981.34$ Additional Items Contingency for Quantities 23,116.88$ TOTAL ESTIMATED PROJECT COSTS 177,229.41$ (1) Northwest Asphalt & Maintenance (2) Allied Blacktop Company (3) Warning Lites (4) Pearson Bros., Inc. BID SUMMARY 2025 STREET MAINTENANCE PROGRAM CITY OF ARDEN HILLS ATTACHMENT B To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-034 A RESOLUTION RECOMMENDING THE CITY OF COON RAPIDS AWARD THE 2025 STREET MAINTENANCE PROGRAM WHEREAS, the City of Arden Hills participates in a joint powers agreement with the North Metro Regional Street Maintenance Consortium for street maintenance services; and WHEREAS, the City of Coon Rapids solicited bids for the 2025 Street Maintenance Program based on work quantities requested by members of said joint powers agreement; and WHEREAS, the City of Coon Rapids opened bids for the 2025 Street Maintenance Program on March 21, 2025 and provided a bid tabulation to members of said joint powers agreement for consideration prior to awarding contracts. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Council recommend that the City of Coon Rapids award the 2025 Street Maintenance Program contracts to the low responsible bidders as outlined in the joint powers agreement and summary of bids. 2. The awarded contract includes quantities for pavement markings, seal coating, crack sealing and fog sealing as previously submitted by the City of Arden Hills. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF APRIL, 2025. ____________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk Page 1 of 3 CONSENT ITEM – 8J MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Lucas Miller, Assistant Public Works Director Bryce Shearen, CPRE, Parks Consultant SUBJECT: 2025 Park Improvement Project – Construction Contract Award Budgeted Amount: Actual Amount: Funding Source: $230,000 – Arden Oaks Park $554,818.78 PIR – Parks $230,000 – Freeway Park (Total to Date) SLP – Lions Club Donation $15,000 – Barrier at Freeway Park $79,818.78 over Budget $475,000 Total Council Should Consider Motions to approve, table, or deny the following: • Resolution 2025-035 Accepting Bid and Awarding the 2025 Park Improvement Project construction contract to Albrecht Companies in the amount of $86,353.00. Background On February 10, 2025, City Council approved Resolution 2025-013 approving the plans and specifications and ordering solicitation of quotes from contractors for the 2025 Park Improvement Project. Through discussions and direction from City Council, staff removed items from the plan that could be completed in-house as a cost savings measure (many of the items included removals of smaller amenities, and installation of surface mount amenities). Primary improvements under the construction contract included resurfacing the sport courts and flat work needed for future amenities (i.e. benches, picnic tables, trash and recycling containers) at both Arden Oaks Park and Freeway Park, ADA site accessibility improvements at Freeway Park, and an ADA accessible trail at Arden Oaks Park (included as a bid alternate). The playground equipment and installation were not included as they have previously been approved under separate contracts with the vendors. Page 2 of 3 Following City Council approval, the project was sent to seven contractors on Thursday, February 13, 2025, inviting them to provide a quote for the project. Five quotes were received on March 5, 2025. Two bidders reached out and stated that due to the small scope of the project they would not be interested in bidding. The following is a summary of the bids received: Bidders Total Base Bid Bid Alternate 1 Albrecht $117,603.00 $41,560.00 2 Pember $129,959.00 $41,428.20 3 Dunaway $132,803.90 $63,053.40 4 Peterson Companies $143,906.80 $52,923.90 5 Urban Companies $154,911.00 $47,761.00 City staff and the consultant reviewed the bids, which came in higher than anticipated. Knowing that this was a smaller project and higher than anticipated costs were likely, staff and the consultant reviewed areas of the project that could be handled in-house or with the ICWC work crew as a cost savings measure. Staff felt that the removal of the playground equipment and safety surface material (existing engineered wood fiber) removal could be done in-house for a savings of approximately $31,250.00. City maintenance staff was part of the discussion and indicated they could reprioritize their workload to accommodate these tasks. After additional investigation, the consultant found a group to remove both playgrounds at no cost to the city. Based on this arrangement, city maintenance staff would only need to remove and dispose of the existing engineered wood fiber surfacing material. Discussions with the low bidder, Albrecht Company, were had to make sure they were amenable to the changes in the bid, which they were. With the changes mentioned above, the adjusted contract bid amount is $86,353.00. Bid Alternate Included in the plans was a bid alternate for additional improvements to Arden Oaks Park that included an ADA bituminous trail connection from Arden Oaks Drive to the playground containers, as well as a portable restroom enclosure, and concrete pad for trash receptacles. While there is a desire to provide an accessible route to the playground containers at Arden Oaks (new playgrounds are designed to be all-inclusive and ADA accessible), it was included as an alternate bid to allow for flexibility in the composition of the overall project depending on bidding results. Pricing for the alternate bid are included in the table above. Due to the project costs as-bid, staff recommends budgeting for and completing the alternate bid work at Arden Oaks in 2026. Budget Impact Actual Project Costs: PSA – Public Engagement and Project Scope $12,419.00 PSA – Design & Construction Administration $79,586.00 Arden Oaks Park Construction $48,638.00 Arden Oaks Playground Structure $172,178.00 Arden Oaks Swing Addition $4,948.78 Freeway Park Construction $37,715.00 Freeway Park Playground Structure $150,434.00 Total Project Costs to Date $505,918.78 Page 3 of 3 Items remaining Barrier at Freeway Park *(see note below) $15,000 Arden Oaks Park swing set modification $1,700.00 Freeway Park Playground Surfacing (Engineered Wood Fiber) $9,200.00 Park Site Amenities (estimate) $23,000.00 Total Estimated Project Cost $554,818.78 Over CIP Budget $79,818.78 There are sufficient funds available to cover the additional $79,818.78 over the budgeted amount. *The City had received a donation of $15,000 from the Spring Lake Park Lions Cub and the desire was to put the funds towards a barrier along the MnDOT on-ramp for MN-51. After further Council discussion the direction was to pursue installing a chain link fence. Staff recently received confirmation from MnDOT that they included the installation of a chain link fence along the on-ramp of MN-51 with their construction project in 2026 at no cost to the City. Council will need to discuss again where to apply the SLP Lions Club donation. That could be applied to the general Park Improvements which would lower the over budget amount to $64,818.78* Attachments Attachment A – Resolution 2025-035 Attachment B – Construction Agreement Contract To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-035 RESOLUTION ACCEPTING BID AND AUTHORIZING AWARD OF CONTRACT FOR THE 2025 PARK IMPROVEMENTS PROJECT WHEREAS, pursuant to an advertisement for bids for the 2025 Park Improvements Project for Arden Oaks Park and Freeway Park, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: Albrecht Company $117,603.00 Pember Companies $129,959.00 Dunaway $132,803.90 Peterson Companies $143,906.80 Urban Companies $154,911.00 and; WHEREAS, it appears that Albrecht Company of Roseville, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract with Albrecht Company of Roseville, Minnesota in the name of the City of Arden Hills for the 2025 Park Improvements Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF APRIL, 2025. ____________________________________ David Grant, Mayor ATTEST: ________________________ Julie Hanson, City Clerk 1 AGREEMENT CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA 2025 PARK IMPROVEMENT PROJECT 0T6.134356 AGREEMENT made this day of , 2025, between the CITY OF ARDEN HILLS, a Minnesota municipal corporation ("City"), and ALBRECHT COMPANY, a corporation organized and existing under the laws of the State of Minnesota ("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Special Provisions C. Standard General Conditions of the Construction Contract, EJCDC C-700, 2013 Edition D. MnDOT Standard Specifications for Construction, Most Current Edition. E. Project Plans dated February 10, 2025 F. Quote dated March 5, 2025 In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document "F" having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents and in compliance with federal, state and local laws. This contract may be terminated by the City at any time upon discovery by the City that the Contractor or any of its subcontractors has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in Minn. Stat. § 16C.285, Subdivision 3, the Responsible Contractor statute. Note: City shall provide project staking and survey required during construction. 221668v 1 2 3. CONTRACT PRICE. Owner shall pay Contractor for completion of the Work, in accordance with the Contractor’s quote. The Contact Price of the awarded Contract is $__$86,353.00__. Contract Price is subject to adjustment based on the provisions of the Contract, including but not limited to those governing changes, Unit Price Work, and Work performed on a cost-plus-fee basis, as applicable. 4. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 5. TIME OF PERFORMANCE. Work shall not begin until 2 weeks prior to scheduled playground installation date. Contractor to coordinate with Playground Installer on timing and sequencing of work being completed under a separate contract. Upon initiation of construction, the contractor shall complete all work within 30 calendar days. Project shall be completed during the spring/summer/fall 2025 construction season. Assuming no delays due to playground installation, work shall be completed no later than September 12, 2025. NOTE: If the obligations are not complete within said time period or date, the Contractor agrees to pay $500 (or other amount) per day not as penalty but as liquidated damages until its obligations are complete. 6. PAYMENT. When the obligations of the Contractor have been fulfilled, inspected, and accepted, the City will pay the Contractor. Such payment shall be made not later than thirty (30) days after completion, certification thereof, and invoicing by the Contractor. 7. PROMPT PAYMENT TO SUBCONTRACTORS. A. Pursuant to Minnesota Statute § 471.25, Subd. 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent (1'Zz %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney’s fees, incurred in bringing the action. B. Form IC-134 required from general contractor. Minn. Stat. § 290.92 requires that the City of Arden Hills obtain a Withholding Affidavit for Contractors, Form IC-134, before making final payments to Contractors. This form needs to be submitted by the Contractor to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. 8. CONTRACTOR’S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and 3 other related data identified in the Contract Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local laws and regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (I) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site. E. Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto. F. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. J. Subcontracts: (1) Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the executed Contract Documents, submit in writing to the Owner the names of the subcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the 4 Owner. (2) The Contractor is responsible to the Owner for the acts and omissions of the Contractor's subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees. (3) The Contract Documents shall not be construed as creating any contractual relation between the Owner and any subcontractor. (4) The Contractor shall bind every subcontractor by the terms of the Contract Documents. 9. WORKER’S COMPENSATION. Pursuant to Minnesota Statute § 176.182 Contractor must provide acceptable evidence of compliance with the state Workers’ Compensation insurance requirements for all its employees and, in case any work is subcontracted, Contractor will require the subcontractor to provide Workers’ Compensation insurance or acceptable evidence of compliance in accordance with the statutory requirements of the State of Minnesota. 10. COMMERCIAL GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage by a single policy or a combination of policies (including umbrella policies) and maintain it at all times throughout the life of the Contract, with the City endorsed as an additional insured: Bodily Injury: Property Damage: $2,000,000 each occurrence $2,000,000 aggregate, products and completed operations $2,000,000 each occurrence $2,000,000 aggregate The Additional Insured coverage must be primary and non-contributory. Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after final payment and Contractor shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Contractor’s work ceases before final payment, for a minimum period of three (3) years from the date Contractor ceases work. Coverages must be equivalent to that provided by ISO Forms CG 20 10 04 13 and CG 20 37 04 13. Property Damage Liability Insurance shall include coverage for the following hazards: X (Explosion) C (Collapse) U (Underground) 5 For any contract involving the repair, maintenance or construction of property that involves the provision of equipment, supplies or materials to the City for projects greater than $100,000, the Contractor shall obtain and maintain Builder’s Risk insurance in an amount not less than the project or contract cost. Contractual Liability (identifying the contract): Bodily Injury: Property Damage: $2,000,000 each occurrence $2,000,000 each occurrence $2,000,000 aggregate 6 Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Business Automobile Liability (owned, non-owned, hired): Bodily Injury & Property Damage: $2,000,000 each occurrence $2,000,000 each accident OR $2,000,000 Combined single limit The Contractor shall submit a Certificate of Insurance to the City showing proof of the above-required insurance prior to doing any work. The City retains the right to revise the insurance requirements depending on the size and risk of the project. 11. PERMITS AND LICENSES; RIGHTS-OF-WAY AND EASEMENTS. The Contractor shall procure all permits and licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the construction and completion of the Project. The City will obtain all necessary rights-of-way and easements. The Contractor shall not be entitled to any additional compensation for any construction delay resulting from the City’s not timely obtaining rights-of-way or easements. 12. PROJECT BONDING REQUIREMENTS. The Contractor shall procure performance and payment bonds. Bonding forms included with this agreement for reference. 13. DATA PRACTICES/RECORDS. A. All data created, collected, received, maintained, or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. B. All books, records, documents, and accounting procedures and practices of the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. 14. WARRANTY. Upon substantial completion, the contractor shall warranty the project for a period of one (1) year. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same. 15. DEFENSE OBLIGATION. To the fullest extent permitted by law, the Contractor shall indemnify, defend, and hold harmless the City and its officials, employees and agents, against 7 claims, damages, losses and expenses, including reasonable attorneys’ fees, arising out of or resulting from performance of the Contractor’s work, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, but only to the extent caused by the negligent or wrongful acts or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable. 16. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition, or obligation. 17. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 18. SEVERABILITY. If any provision, term, or condition of this Contract is found to be or become unenforceable or invalid, it shall not affect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties' entire contract. 19. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all-inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. CITY: CONTRACTOR: CITY OF By: By: , Mayor print name] Its [title] By: , City Manager/Administrator/Clerk Page 1 of 2 CONSENT ITEM – 8K MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Park System Planning – Professional Services Agreement Budgeted Amount: Actual Amount: Funding Source: $75,000 $78,400 PIR - Parks Council Should Consider Motions to approve, table, or deny the following: • Accepting the proposal for consulting services from Bolton & Menk in the amount not- to-exceed of $78,400, for developing the City of Arden Hills Parks Master Plan project. Background The city understands the need for an updated Parks Master Plan and with direction from the City Council, staff-initiated discussions with the Bolton & Menk team to properly scope the planning process to meet the needs of the city for a Parks Master Plan. Through a series of discussions with the consulting team and the City Council and staff, the consultants have prepared a proposal for developing the Arden Hills Parks Master Plan. Based on the discussion from the March 10, 2025, City Council Work Session, the Council concurred with the scope of work, schedule, and cost of the project. Direction from Council was to include the alternative service of enhanced survey and project marketing into the base fee of the proposal to make sure the plan is community-driven and has inclusive engagement as a priority. The attached proposal reflects the changes from the council’s comments. The Bolton & Menk project team is prepared to immediately begin the project initiation upon approval by the City Council. Page 2 of 2 Budget Impact The 2025-2029 Capital Improvement Plan (CIP) identifies the Parks Master Plan (project # 25- Park-007) included in the adopted CIP with a budget of $75,000. There are sufficient funds available to cover the additional $3,400.00 over the budgeted amount. Attachments Attachment A – Bolton & Menk Proposal for Professional Services – Parks Master Plan Public Standard Form – MN Page 1 of 8 v202504 AGREEMENT FOR PROFESSIONAL SERVICES MN 2025 PARKS MASTER PLAN CITY OF ARDEN HILLS, MN and BOLTON & MENK, INC. This Agreement, made this 14TH day of April, 2025, by and between CITY OF ARDEN HILLS, 1245 W. Highway 96, Arden Hills, MN 55112, (“CLIENT”), and BOLTON & MENK, INC., 111 Washington Avenue South Suite 650, Minneapolis, MN 55401, (“CONSULTANT”). WITNESS, whereas the CLIENT requires professional services in conjunction with 2025 PARKS MASTER PLAN (“Project”) and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in Exhibit A. B. Upon mutual agreement of the parties, professional services in addition to the Basic Services (the “Additional Services”) may be authorized as described in Paragraph IV.B, and when so authorized, shall be included with the Services to be provided under this Agreement. SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all previously acquired information in its custody at the disposal of the CONSULTANT for its use. Such information shall include, but is not limited to: boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the project and reasonable efforts to provide access to private portions and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret, and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. F. The CONSULTANT’S services do not include legal, insurance counseling, accounting, independent cost estimating, financial advisory or “municipal advisor” (as described in Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act 2010 and the municipal advisor registration rules issued by the SEC) Public Standard Form – MN Page 2 of 8 v202504 professional services and the CLIENT shall provide such services as may be required for completion of the Project described in this Agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the Project. CONSULTANT will assist CLIENT with permit preparation and documentation to the extent described if needed. SECTION III - COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with Proposed Fee for the time spent by CONSULTANT’S personnel in performance of the Services. Total cost of services shall not exceed $78,400 without the prior consent of CLIENT. See the attached Schedule 1 for Schedule of Fees applicable to this Agreement. 2. The attached Proposal Fee shall apply for services provided through 12/31/25. Hourly rates may be adjusted by CONSULTANT, in consultation with CLIENT, on an annual basis thereafter to reflect reasonable changes in its operating costs and other market factors. Adjusted rates will become effective on January 1st of each subsequent year, upon written acceptance by CLIENT. 3. Rates and charges do not include sales tax. If such taxes are imposed and become applicable after the date of this Agreement, CLIENT agrees to pay any applicable sales taxes. 4. The rates in the Proposed Fee include labor, general business and other normal and customary expenses associated with operating a professional business. Unless otherwise agreed in writing, the above fees include vehicle and personal expenses, mileage, telephone, and routine expendable supplies; and no separate charges will be made for these activities and materials. 5. Additional Services as outlined in Section I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section III.A.1. 6. Expenses required to complete the agreed scope of services or identified in this paragraph will be invoiced separately, and include but are not limited to large quantities of prints; extra report copies; out-sourced graphics and photographic reproductions; document recording fees; special field and traffic control equipment rental; outside professional and technical assistance; postage for project area mailings; geotechnical services; and other items of this general nature required by the CONSULTANT to fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for these Direct Expenses incurred in the performance of the work subject to the Total cost not to exceed fee or approved Additional Services. B. PAYMENTS AND RECORDS 1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates and terms. 2. If CLIENT fails to make any payment due CONSULTANT for undisputed services and expenses within 45 days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. 3. In addition to the service charges described in preceding paragraph, if the CLIENT fails to make payment for undisputed services and expenses within 60 days after the date of the invoice, the CONSULTANT may, upon giving seven days' written notice to CLIENT, suspend services and withhold project deliverables due under Public Standard Form – MN Page 3 of 8 v202504 this Agreement until CONSULTANT has been paid in full for all past due amounts for undisputed services, expenses and charges, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT. 4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues, costs incurred, and services provided in the performance of the Agreement. The CONSULTANT will also agree that the CLIENT, State, or their duly authorized representatives may, at any time during normal business hours and as often as reasonably necessary, have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the CONSULTANT which are relevant to the contract for a period of six years. SECTION IV - GENERAL A. STANDARD OF CARE. Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT’S profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE. In the event the CLIENT changes or is required to change the scope or duration of the project from that described in Exhibit A, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To the fullest extent practical, the CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such Additional Services. Except for Additional Services required to address emergencies or acts of God that impact the Project, the CONSULTANT shall furnish an estimate of additional cost, prior to authorization of the changed scope of work. C. LIMITATION OF LIABILITY 1. Liability of CONSULTANT. CONSULTANT shall indemnify CLIENT from losses, damages, and judgments arising from third-party claims or actions relating to the Project only to the extent caused by the negligent acts, errors or omissions (whether in the performance of professional services or otherwise) of CONSULTANT or CONSULTANT’S officers, employees, or subconsultants occurring during the scope of CONSULTANT’s work on the Project and provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property. CONSULTANT’S obligation to indemnify the CLIENT and CLIENT’s officers and employees harmless does not include a duty to defend. This indemnification shall not apply to third-party claims or actions for consequential damages, lost revenues, increased expense, or lost profits, nor to any claim for punitive or exemplary damages. 2. Liability of CLIENT. To the fullest extent permitted by law and subject to the maximum limits of liability set forth in Minnesota Statutes Section 466.04, CLIENT shall indemnify CONSULTANT from losses, damages, and judgments (including reasonable attorneys’ fees and expenses of litigation) arising from claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by the acts or omission of CLIENT or CLIENT’S employees, agents, or other consultants. This indemnification shall not apply to third-party claims or actions for consequential damages, lost revenues, increased expense or lost profits, nor to any claim for punitive or exemplary damages. 3. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other, and the other’s employees, officers, directors, members, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to this Agreement, from any cause or causes. CLIENT waives all claims against individuals involved in the services provided under this Agreement and agrees to limit all claims to the CONSULTANT’S corporate entity. Public Standard Form – MN Page 4 of 8 v202504 4. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. D. INSURANCE 1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general liability (CGL) and excess or umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT’S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability. 2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or combined limit automobile liability insurance and excess or umbrella liability policy or policies insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the above CGL and Auto liability policies, to the extent permitted by CONSULTANT’S insurers. 4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer’s Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by Accident. 5. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from a negligent act, error or omission in the performance of professional services required by this Agreement during the period of CONSULTANT’S services and for three years following date of final completion of its services. The professional liability insurance coverage shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims-made basis. 6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of CLIENT’S employees and other liability insurance coverage for injury and property damage to third parties due to the CLIENT’S negligence. 7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-payment of premium, until at least 30 days prior written notice has been given to the Certificate Holder, and at least 10 days prior written notice in the case of non-payment of premium. E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST. Where provided by the CONSULTANT as part of Exhibit A or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates Public Standard Form – MN Page 5 of 8 v202504 are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies. F. CONSTRUCTION SERVICES. It is agreed that the CONSULTANT and its representatives shall not at any time supervise, direct, control, or have authority over any contractor’s work, nor shall CONSULTANT have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at any Project site, nor for any failure of a contractor to comply with Laws and Regulations applicable to that contractor’s furnishing and performing of its work. CONSULTANT shall not be responsible for the acts or omissions of any contractor. CLIENT acknowledges that on-site contractor(s) are solely responsible for construction site safety programs and their enforcement. G. USE OF ELECTRONIC/DIGITAL DATA 1. Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable for this Agreement or except as otherwise explicitly provided in this Agreement, all electronic/digital data developed by the CONSULTANT as part of the Project is acknowledged to be an internal working document for the CONSULTANT’S purposes solely and any such information provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). 2. Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any adaptation or distribution of electronic/digital data provided under this Agreement, unless such third-party use and adaptation or distribution is explicitly authorized by this Agreement. H. REUSE OF DOCUMENTS 1. Drawings and Specifications and all other documents (including electronic and digital versions of any documents) prepared or furnished by CONSULTANT pursuant to this Agreement are instruments of service in respect to the Project and CONSULTANT shall retain an ownership interest therein. Upon payment of all fees owed to the CONSULTANT, the CLIENT shall acquire a limited license in all identified deliverables (including Reports, Plans and Specifications) for any reasonable use relative to the Project and the general operations of the CLIENT. Such limited license to Owner shall not create any rights in third parties. 2. CLIENT may make and disseminate copies for information and reference in connection with the use and maintenance of the Project by the CLIENT. However, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or, any other entity acting under the request or direction of the CLIENT, without written verification or adaptation by CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT from all claims, damages, losses, and expenses including attorney's fees arising out of or resulting from such reuse. Public Standard Form – MN Page 6 of 8 v202504 I. CONFIDENTIALITY. CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than CONSULTANT’S employees and subconsultants any information obtained from CLIENT not previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential; or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon which the CONSULTANT must rely for defense of any claim or legal action. J. PERIOD OF AGREEMENT. This Agreement will remain in effect for the longer of a period of two (2) years or until such other expressly identified completion date, after which time the Agreement may be extended upon mutual agreement of both parties. K. TERMINATION. This Agreement may be terminated: 1. For Cause, by either party upon 7 days written notice in the event of substantial failure by other party to perform in accordance with the terms of this Agreement through no fault of the terminating party. For termination by CONSULTANT, cause includes, but is not limited to, failure by CLIENT to pay amounts owed to CONSULTANT within 120 days of invoice and delay or suspension of CONSULTANT’s services for more than 120 days for reasons beyond CONSULTANT’S cause or control; or, 2. For convenience by CLIENT upon 7 days written notice to CONSULTNAT. 3. Notwithstanding the foregoing, this Agreement will not terminate under paragraph IV.K if the party receiving such notice immediately commences correction of any substantial failure and cures the same within 10 days of receipt of the notice. 4. In the event of termination by CLIENT for convenience or by CONSULTANT for cause, the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination, computed in accordance with Section III of this Agreement. CONSULTANT shall deliver and CLIENT shall have, at its sole risk, right of use of any completed or partially completed deliverables, subject to provisions of Paragraph IV. H. 5. In event of termination by CLIENT for cause and in addition to any other remedies available to CLIENT, CONSULTANT shall deliver to CLIENT and CLIENT shall have right of use of any completed or partially completed deliverables, in accordance with the provisions of Paragraph IV.H. CLIENT shall compensate CONSULTANT for all undisputed amounts owed CONSULTANT as of date of termination. L. INDEPENDENT CONTRACTOR. Nothing in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the CONSULTANT or any of its employees as the agent, representative, or employee of the CLIENT for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an independent contractor with respect to all services performed under this Agreement. M. CONTINGENT FEE. The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION. The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree Public Standard Form – MN Page 7 of 8 v202504 that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws. O. ASSIGNMENT. Neither party shall assign or transfer any interest in this Agreement without the prior written consent of the other party. P. SURVIVAL. All obligations, representations and provisions made in or given in Section IV and Documents Retention clause of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. Q. SEVERABILITY. Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. R. CONTROLLING LAW. This Agreement is to be governed by the law of the State of Minnesota and venued in courts of Minnesota; or at the choice of either party, and if federal jurisdictional requirements can be met, in federal court in the district in which the project is located. S. DISPUTE RESOLUTION. CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good faith negotiations shall then be submitted to mediation using a neutral from the Minnesota District Court Rule 114 Roster, or if mutually agreed at time of dispute submittal, a neutral from the American Arbitration Association Construction Industry roster. If mediation is unsuccessful in resolving the dispute, then either party may seek to have the dispute resolved by bringing an action in a court of competent jurisdiction. T. MINNESOTA GOVERNMENT DATA PRACTICES ACT (MGDPA). All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT’S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions to CONSULTANT concerning release of data to the requesting party and CONSULTANT will be reimbursed as additional services for its reasonable labor and other direct expenses in complying with any MGDPA request, but only to the extent that the request is not due to a negligent, intentional, or willful act or omission by the CONSULTANT or other failure to comply with its obligations under this contract. [REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK. SIGNATURE PAGE FOLLOWS.] Public Standard Form – MN Page 8 of 8 v202504 SECTION 5 - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions, or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Arden Hills, MN CONSULTANT: Bolton & Menk, Inc. Signature Signature Printed Name Casey Byers, Principal-in-Charge Printed Name Date 04/14/2025 Date Address for giving notice: 1245 W. Highway 96 Arden Hills, MN 55112 Address for giving notice: 111 Washington Avenue South Suite 650 Minneapolis MN 55401 CLIENT’s Representative with authority for ordering engineering services and transmitting instructions: ATTACHMENTS: Exhibit A Park System Plan Proposal Schedule 1 – Schedule of Fees 111 Washington Avenue South Suite 650 | Minneapolis, MN 55401 612-416-0220 | Bolton-Menk.com PARK SYSTEM PLAN CITY OF ARDEN HILLS, MINNESOTA APRIL 9, 2025 Contact: Bryce Shearen, CPRE 763-344-3319 Bryce.Shearen@bolton-menk.com 111 Washington Avenue South Suite 650 | Minneapolis, MN 55401 612-416-0220 | Bolton-Menk.com BOLTON & MENK IS AN EQUAL OPPORTUNITY EMPLOYER. Dear David: The City of Arden Hills' Parks, Trails, and Open Space Plan is an exciting opportunity to elevate the city’s sense of fun, safety, and community pride. Bolton & Menk, Inc. is uniquely positioned to support this initiative, leveraging decades of experience in park planning and design. We understand that the City of Arden Hills provides a system of parks and facilities with diverse recreational opportunities. Our approach to this project centers on comprehensive community engagement, which we believe is crucial to the success of any public planning initiative. Our guiding principles ensure that the plan will be safe, sustainable, and beautiful. PARKS AND RECREATION EXPERTS We are passionate about park and recreation planning and are dedicated to a set of strong guiding principles. We strive to build and sustain healthy, equitable, and resilient communities while navigating current and future opportunities and challenges. Our team shares one goal—to create healthy connected communities for all. EQUITABLE ENGAGEMENT Our approach is to collaborate with the City of Arden Hills to bring a tailored engagement process that prioritizes inclusive and equitable engagement. Our team is skilled in combining traditional and innovative public outreach strategies to involve a diverse range of park users. We’re especially focused on engaging historically underrepresented communities in recreation planning, identifying their needs, and addressing barriers that may prevent them from fully enjoying Arden Hills parks. Our goal is to create an inclusive plan that truly reflects the community’s desires and aspirations. IMPLEMENTATION-BASED We pride ourselves on creating plans that are not just visionary, but also practical and implementable. Arden Hills park system is a cherished asset, providing year-round recreation for residents and visitors. Our team understands how to optimize these resources to enhance quality of life and maintain Arden Hills reputation as a premier city in the metro area. You can trust that our approach will be thoughtful, efficient, and aligned with the city’s long-term goals. We share your dedication to creating safe, sustainable, and enjoyable spaces for the entire community. We look forward to the opportunity to work together and help make the City of Arden Hills’ vision of its parks a reality. I will serve as your lead client contact and project manager. Please contact me at 763-344-3319 or Bryce.Shearen@bolton-menk.com if you have any questions regarding our proposal. Respectfully submitted, Bolton & Menk, Inc. Bryce Shearen, CPRE Project Manager February 05, 2025 David Swearingen Public Works Director/City Engineer City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 RE: Proposal for Park System Plan Colorado Denver Iowa Algona Ames Cedar Rapids Des Moines Jefferson Spencer North Carolina Charlotte Kinston Raleigh Wilmington Youngsville North Dakota Bismarck Fargo Grand Forks South Carolina Conway Greenville Myrtle Beach Rock Hill Minnesota Baxter Burnsville Chaska Duluth Eden Prairie Fairmont Grand Rapids Hibbing Mankato MankatoCreative Studio Minneapolis Mountain Iron Oakdale Plymouth Ramsey Rochester Sleepy Eye St. Cloud Willmar FIRM PROFILE BOLTON & MENK We believe all people should live in safe, sustainable, and beautiful communities and we take pride in our ability to make that happen. It's why we get out of bed every morning. We promise every client two things: WE'LL WORK HARD FOR YOU AND WE'LL DO A GOOD JOB. We take a personal interest in the work being done around us and do our part to build a better quality of life for all. At the end of the day, we're Real People offering Real Solutions. Our commitment to communities began in 1949, serving the needs of municipal clients in small towns. As we continue to grow in both numbers and experience, our dedication to building trust and ensuring a true partnership with our clients remains the same. Our goal is to help communities make progress by listening to what people want, finding the best solutions for their needs, and treating them right. Simply put, we're people helping people. Today, Bolton & Menk has more than 1,000 multiregional employees including a professional staff of more than 300 engineers, planners, landscape architects, and surveyors. Our dedication to our clients shines through in the work we provide. We are committed to cultivating and delivering exceptional community infrastructure solutions. From advocating for our communities to designing their dreams to finding funding; we take pride in our work because we live here too. We believe in the power of face-to-face meetings, friendly conversations, and collaborative decision-making to keep your projects on schedule, within budget, and focused on real, workable solutions. We're Your Local, Trusted Partner We understand the city’s processes through our team’s work on prior projects, including the improvement projects at Arden Manor, Arden Oaks, and Freeway Park. As well as various road constructions, grant applications, and on-call services for general engineering and parks related projects. Several Bolton & Menk employees live in and near Arden Hills and are personally invested in this project. 1 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNFIRM PROFILE WORK PLAN The City of Arden Hills can rest assured that the Bolton & Menk team will provide superior project management, exceptional community engagement facilitation, and outstanding technical deliverables in a timely and cost-effective manner to create this plan. The document is intended to provide guidance to the Public Works Department, Parks, Trails & Recreation Committee (PTRC), city council, and the community to prioritize programs and projects as future decisions are made on how to manage and improve the park and trail system. The resulting master plan will be flexible in format so that it can be integrated into the city’s 2050 Comprehensive Plan. The detailed work plan is outlined by tasks addressing all elements from city council direction. Under each phase, time has been allocated for task management that will capture the effort necessary for internal project team coordination. PHASE 1: EXISTING CONDITION INVENTORY AND ANALYSIS The inventory and analysis phase of our work plan will allow us to develop a thorough understanding of the qualitative and quantitative condition of the park system. We will also look into the programming and services offered by the city, as well as the departmental operations of the park department. The following are specific components of this phase that will be accomplished: • Level of Service (LOS) analysis: identify gaps and redundancy in park proximity across the community • Evaluate the type, quantity, and conditions of assets • Develop comparative metrics considering National Recreation and Parks Association (NRPA) data, national recreation trends, and peer-community comparisons • Mobility analysis: identify high-level gaps in connectivity to parks and trails and reviewing how certain connections could be achieved • Input gathering: at a community-wide level, and through the input of stakeholders and staff We will rely on city staff knowledge to supplement data collection through site inventories or database reviews during this task. Evaluation of this information with respect to national trends and benchmarks—along with the operational needs and goals of the public works department— will be included in this phase. Task 1.1: Preparation of Base Mapping Working with our GIS team and city staff, we will develop base mapping for the overall community, as well as individual park and trail facilities to use throughout the planning process. 2WORK PLAN PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MN Task 1.2: Previous Plan Audit In coordination with city staff, our team will review the following previously completed planning studies and reports that are related to this plan: • 2040 Comprehensive Plan • 2002 Parks, Trails and Open Space Plan • Previously prepared park inventory data • Maintenance, operations, and other departmental data • Metropolitan Council Parks and Trails Plan • Ramsey County Parks and Recreation Master Plan • Arden Hills Capital Improvement Plan relating to Parks and Recreation Task 1.3: Field Inventory and Review of Existing Park and Trail Facilities Data will be collected of existing park and trail facilities/amenities to develop both a qualitative and quantitative understanding of each park within the City of Arden Hills. To streamline this process, we will start with what we/city staff already know and use current or recently documented information to plug into our collective inventory of data. Visiting current park facilities is essential to understanding and familiarizing ourselves with its resources, reviewing existing conditions, and confirming the accuracy of collected data to update the city park inventory. All information will be added to a customized Field Map app that will allow inventory collection to be easily integrated with Arden Hills existing GIS software. We will also assess amenity adherence to the Americans with Disabilities Act (ADA). Task 1.4: Park and Recreation Programs Review current park and recreation programs and available park use data as provided by the city. Task 1.5: Demographics, Trends, and National Metrics Analysis Our team will review available information from Metropolitan Council, the U.S. census, NRPA, and previous studies completed in Arden Hills and Ramsey County to understand and document demographic shifts, local and regional trends, and what is new in the parks and recreation field. Understanding these changes will be critical to formulating a future vision for the park system. Along with city staff, we will review the existing funding allocations to assess how Arden Hills compares to national averages and communities with similar park systems. We will identify opportunities for the city to consider improving its facility’s functionality and level of service. This effort will include a review of funding strategies. Task 1.6: Steering Committee Meeting No. 1 This meeting will be an opportunity to introduce the planning process, review work completed to date, review project timeline, and engage the committee in analysis. We will review where they have been in the past, what the collective vision is for the future, and equally important, to set expectations for how the committee can be champions for the park system planning process. The proposed steering committee will be comprised of city staff, two PTRC members, and two city council members. Our team will assist the city in determining how this committee will be engaged during the process, what level of decision making and review responsibility it will have, and how they can advocate for input and participation. Task 1.7: PTRC Meeting No. 1 The planning team will present the findings from the existing conditions inventory and analysis to the PTRC and gather feedback on the findings. Our team will develop meeting materials including agendas, content, and meeting minutes. 3 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNWORK PLAN PHASE 2: PUBLIC ENGAGEMENT A successful parks and recreation master plan must reflect the needs and desires of the stakeholders that will fund, use, and maintain the facilities. Public involvement and engagement is one of the most critical components of the planning process. We are committed to providing a robust engagement process that goes beyond traditional engagement methods and provide fun, convenient, and accessible methods that will range from in-person and online formats to engage stakeholders. The planning team will evaluate and summarize all the community engagement events to better understand community needs and desires for the park and trail system. These findings will help guide final recommendations and the importance of improvements. Task 2.1: Community Survey Working in conjunction with city staff, we will develop a survey to solicit input from the broader community. We envision this to be available through an online platform to allow for efficiency to respondents and in data collection and analysis. The Bolton & Menk team will provide the city with a link to the survey for use on its public- facing website and social media platforms. Upon completion of the survey timeframe, we will provide a summary of the results. This information will inform recommendations and priorities in the master plan. *A hard copy of the survey can be made available if the city would like to distribute paper copies. City staff would need to add responses from the paper copies to the online survey platform. Task 2.2: Pop-Up Engagement Our team will facilitate two pop-up meetings to solicit feedback from the public. Our intention is to coordinate these efforts with city staff to determine a venue and existing community events that would engage with culturally unique populations in the community while still being available for all residents to participate. Possibilities include the Touch-a-Truck event in May and Penny Carnival in July. Task 2.3: Enhanced Survey and Project Marketing Effective public engagement plays a key role in project success. To generate interest in the online survey and getting feedback from residents, signage and sidewalk/trail decals will be incorporated throughout the city during the survey phase. The enhanced tools will be eye- catching and have a QR code that links to the survey and other important online materials. These enhanced tools will not only allow an alternative way for residents to discover a way to provide feedback but will also allow residents to be aware of the important park system planning project. Our team proposes using 25 yard signs and 25 trail decals. Alternative Task 2.4: Interactive Community Map In addition to our online survey, we will use our INPUTiD™ web-based comment map to gather feedback on the existing conditions and proposed project designs. Location-based feedback aids in understanding community input, while user features like liking, disliking, and responding to comments help us identify key issues, ideas, and concerns in exact locations. Alternative Task 2.5: Youth Engagement Youth are often some of the heaviest users of a community’s park system; capturing their voices is critical to successful master plan development. We suggest coordinating with local schools to distribute an activity that is tailored to this demographic and will invite youth to share what is important to them in the parks and recreation system. 4 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNWORK PLAN Task 2.6: Project Open House To ensure the community remains engaged in the master planning process, we propose one open house events at city hall. The open house will present key findings from the needs analysis, the current state of the park system, and how the park system should grow in the future. This feedback will inform prioritization of initiatives/improvements. The location of the open house will be important, so it is inviting and easy to access. We will work with city staff to determine the best location and date to schedule the event. The open house events are an important step in seeking consensus from the community while validating that this plan was developed in part from the feedback they provided throughout the process. PTRC meetings will be used as alternative engagement opportunities to share findings and solicit feedback from residents. Task 2.7: Steering Committee Meeting No. 2 The planning team will evaluate and summarize the community survey responses to better understand community needs and desires for the park and trail system. These findings will help guide final recommendations and the importance of improvements. PHASE 3: COMMUNITY NEEDS ASSESSMENT During this phase, we will use the data and input that has been collected and analyzed to evaluate what the community needs in its park system. This determination will be driven largely by the input we gather through various channels. We will assess the park system based on national trends and metrics, but one of the foremost important data points is what the community, city staff, and stakeholders tell us they need for Arden Hills to be successful. Our team intends to listen, learn, and uncover what those needs are. Task 3.1: Community Needs Evaluation Feedback and research collected and analyzed will be summarized for review. This information will be used to begin discussions about improvements, opportunities, and priorities. Task 3.2: Park and Trail Classifications The planning team will work with city staff to review and confirm, modify, or add to existing classifications, and preferred facility level of service standards. Facility standards include level of service standards and the population served per recreational facility and park amenities. These will be based on NPRA guidelines, our team's experience, and comparison with peer/survey agencies. 5 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNWORK PLAN Task 3.3: Draft Goals, Policies, and Initiatives Building on previous tasks, our team will develop a list of recommendations alongside city staff to address improvements to existing parks and facilities to assist with overall LOS. We will coordinate with the city to prioritize these recommendations based on needs as determined by existing conditions review, gap analysis, and expressed community desires. Task 3.4: Steering Committee Meeting No. 3 This steering committee meeting will be used to review draft goals, policies, and initiatives for the plan and prepare for Phase 4 of the planning process that will introduce plan recommendations. PHASE 4: IMPLEMENTATION PLANNING Our team will work with the city to prepare recommendations for improvements to Arden Hills' parks and recreation facilities. This includes improvements to existing park facilities, maintenance efficiencies, and trail connectivity opportunities. Part of this task will consist of developing implementation budgets to accompany improvement recommendations to seamlessly incorporate park system improvements into the city’s capital improvement plan (CIP) process. We will finalize the master plan and provide copies to the city for consideration and approval by the parks commission and city council. Task 4.1: Project Cost Estimating Our team will use the prioritized list of recommendations to prepare capital and operational costs, informing anticipated needs from identified improvements. We will note assumptions included in these efforts to assist the city better as they plan for refinement and future implementation. The costs will consider current construction costs and anticipated inflation estimates for mid- and long-term improvements. Based on comparison of the budget, relative to national averages and comparable communities, we will provide an analysis to establish the need to maintain the current LOS. Depending on their findings, our team will establish differing resource needs that would allow the city to provide adequate and desired LOS. Task 4.2: Develop Prioritized 10-Year CIP Building on previous tasks, our team will develop a list of recommendations alongside city staff to address improvements to existing parks and facilities. We will coordinate with the city to prioritize these recommendations based on needs as determined by existing conditions review, gap analysis, and expressed community desires. We will work with city staff to review recommendations and anticipated costs of CIP projects for upcoming funding cycles. Task 4.3: Funding and Implementation Plan The project team will review the existing budget of the department. The review will focus on the existing funding mechanisms the department has and revenue that is generated. The project team will also review recreation programs and events that are being offered by the city and assess if improvements or modifications could be made. The project team will share with the city the various traditional and non-traditional methods they could employ to implement the plan. As part of the implementation plan the project team will further refine numbers on development and operations, and how funding strategies can potentially offset costs. Task 4.4: Steering Committee Meeting No. 4 We will provide a working draft of the plan to the advisory committee prior to this meeting and take this time to discuss any comments and revisions as a step towards final revisions of the draft plan. Task 4.5: PTRC Commission Meeting No. 2 The second PTRC meeting will be used to present a draft of the recommendations, CIP, and implementation plan strategies for in from the commission members. 6 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNWORK PLAN PHASE 5: FINAL PLAN PREPARATION AND ADOPTION Work produced and documented throughout the planning process will be compiled into a user-friendly document. During this final phase of the project, we will finalize the master plan and provide copies to the city for consideration and approval by the PTRC and city council. Task 5.1: Draft Plan Preparation and Review We will develop a working draft of the master plan (80%) for the city and advisory committee to review to ensure the layout, formatting, and information prepared to date align with the city’s vision for this document. Task 5.2: Final Plan Preparation By considering the advisory committee’s feedback on the draft, we will enact changes to finalize the master plan document for a final review by the city. Any redlines will be addressed before present to the PTRC and city council. Task 5.3: PTRC Approval and Recommendation We will prepare a presentation reviewing the process, highlighting master plan findings, and listing identified priorities for consideration of approval by the PTRC. Task 5.4: City Council Approval Upon acceptance by the PTRC, our team will present the master plan to the city council for consideration of adoption. 7 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNWORK PLAN TIMELINE We have developed a schedule detailing the anticipated work tasks, task relationships, critical path timeline, deliverable due dates, and completion dates. This schedule is based on our review of the project background, description, knowledge on project timing to maintain focused engagement, and scope of services requested. Bolton & Menk will work with city staff and other project partners to revise and update this schedule as needed to ensure successful project delivery. Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 EXISTING CONDITION INVENTORY AND ANALYSIS PUBLIC ENGAGEMENT COMMUNITY NEEDS ASSESSMENT IMPLEMENTATION PLANNING FINAL PLAN PREPARATION AND ADOPTION 8 Weeks 8 Weeks 8 Weeks 24 Weeks 2 Weeks 30 Weeks 8 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNWORK PLAN Project Advisory Committee Casey Byers, PLA Principal-in-Charge Aus Perez Landscape Designer Anna Springer, PLA Lead Park Planner Bryce Shearen, CPRE Project Manager Katherine Gould, PLA, ASLA Landscape Architect/Community Engagement Lead Ashley Hudson, AICP Funding Specialist Dan Donayre, MWPCP, PWS Natural Resources Specialist David Malm, GISP GIS Specialist OUR TEAM The Bolton & Menk team includes experts with a wide range of experience in landscape architecture, planning, and park and recreation administration, culminating in a distinctly specialized set of skills that will be applied to the development of a system plan that meets the vision and needs of the City of Arden Hills, its residents, and visitors. In addition to these individuals, the Bolton & Menk team also has the support of more than 1,000 Bolton & Menk staff members who can provide additional insight to address any unique challenge or opportunity that arises during the project. 9 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNOuR TEAM BRYCE SHEAREN, CPRE Project Manager As a parks and recreation strategic development specialist, Bryce will provide overall project management for the project. He will be the main point of contact for city staff for the duration of the planning effort. Bryce will be responsible for leading the effort and the team. He will establish the project schedule and oversee deliverables, ensuring project goals are met on time and within budget. CASEY BYERS, PLA Principal-in-Charge Casey will use his industry experience to provide project oversight and ensure the recommendations fit within the City of Arden Hills' vision. Bryce began his career in parks and recreation in 2007 and has managed numerous short and long-term park planning projects. Bryce’s expertise lies in community engagement, park and recreation planning, implementation, maintenance, and operations. As a former parks and recreation director, he uses his first-hand knowledge of local government and parks and recreation department leadership to inform his approach to working with communities. His experience in budgeting, funding, planning, and the development of guiding documents guides his approach to delivering positive and multifaceted plans and projects. Bryce is also an advocate for inclusive and universal park and recreation offerings and creating spaces for communities to grow, gather, and learn. Casey is a principal landscape architect with 19 years of experience. He focuses on helping communities plan and implement community- centric projects. His experience in parks and recreation, urban design, corridor planning, and long-range planning spans the project life cycle from concept development through construction and operations. His ability to build community support through conscious design, timeliness, and effective public facilitation has led to the successful adoption of many projects backed by community consensus. A practice area leader for planning and urban design at Bolton & Menk, he finds great reward in helping communities realize their visions; helping convey the value of quality, technically sound, and environmentally conscious design to the public. Casey believes in a thorough design process that explores outside-the- box opportunities but also has long-term, maintainable solutions. Education Bachelor of Landscape Architecture, Iowa State University Credentials Professional Landscape Architect - IA, MN, CO Project Experience • Park System Plan, Robbinsdale, MN • Park System Plan, Lake Elmo, MN • Sechler Park Long-Range Plan, Northfield, MN • Park System Plan, Empire, MN • Pioneer Park Improvements, Little Canada, MN • Arden Oaks and Freeway Park Engagement and Planning, Arden Hills, MN • 2025 Park Improvements, Arden Hills, MN • Park System Plan, Little Canada, MN* • Pioneer Park Phase I Planning, Design, and Construction, Little Canada, MN* • Rondeau Park All-Inclusive and Accessible Park Enhancements, Little Canada, MN* Project Experience • Park System Plan, Robbinsdale, MN • Master Parks and Trail Plan, Wabasha, MN • Park System Plan, Empire, MN • Crear Creek Point Park Master Plan, Coralville, IA • Park System Plan, Empire, MN • Deep Lakes Park Master Plan, Muscatine County, IA • Parks Master Plan, Windsor Heights, IA • Central Park Master Plan, Jones County Conservation District (IA) • Park System Master Plan, Blue Earth, MN • Prairie Pointe Park Master Plan, Elkhart, IA • Sturges Park Master Plan, Buffalo, MN • Greenways Master Plan, Norwalk, IA *While at a previous employer Education Bachelor of Science - Business Administration and Management, University of Wisconsin - River Falls Master of Public Administration, Hamline University Credentials Certified Park and Recreation Executive - CPRE, National Recreation and Park Association 10 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNOuR TEAM ANNA SPRINGER, PLA Lead Park Planner Anna will work collaboratively with the team to inventory, analyze, and prepare recommendations for the park and recreation system. AUS PEREZ Landscape Designer Aus will work collaboratively with the team to develop high- quality, easily interpreted plans, graphics, and communication materials, including maps and system analysis. As a senior project landscape architect with 13 years of experience, Anna is responsible for the successful completion of park and recreation system plans, trail, greenway and open space plans, and long-range park planning projects. Her expertise includes park system planning principles, recreational needs assessments, site inventory and analysis, community engagement, report writing, and site design from concept to documentation/ implementation. Anna uses her experience and skills to help communities develop and achieve their vision for their parks and recreation system by uncovering needs and outlining a clear path to implementation. Aus is a landscape designer at Bolton & Menk with 5 years of experience. Their responsibilities include assisting with the development of project deliverables, project-related graphics, final report documents, meeting materials, and other landscape architectural renderings and visualizations. Combining technical experience with creativity to help develop long-lasting, beloved community spaces is what drives Aus in their every day efforts. Education Bachelor of Landscape Architecture, University of Nebraska - Lincoln Project Experience • Park System Plan, Robbinsdale, MN • Park System Plan, Lake Elmo, MN • Park System Plan, Empire, MN • Colby Park Design, Windsor Heights, IA • Sechler Park Long-range Plan, Northfield, MN • Parks, Arts, and Recreation System Plan, Monticello, MN • Parks and Recreation System Master Plan, Maplewood, MN* • Park System Master Plan, Little Canada, MN* • Parks and Recreation System Master Plan, Rochester, MN • River to River Greenway Master Plan, Dakota County, MN * Project Experience • Park System Plan, Robbinsdale, MN • Sechler Park Long-Range Plan, Northfield, MN • Park System Plan, Empire, MN • Park System Plan, Lake Elmo, MN • Parks and Trails Master Plan, Wabasha, MN • Pioneer Park Master Plan and Final Design, Little Canada, MN • Ironwood Park Expansion, Carver, MN • Purgatory Park Master Plan, Minnetonka, MN • Pioneer Park Master Plan and Final Design, Little Canada, MN *While at a previous employer Education Bachelor of Science - Natural Resources, University of Wisconsin - Stevens Point Master of Landscape Architecture, University of Minnesota - Twin Cities Credentials Professional Landscape Architect - MN 11 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNOuR TEAM KATHERINE GOULD, PLA, ASLA Landscape Architect/Community Engagement Lead Katherine will collaborate with stakeholders, gather public input, and integrate these perspectives into the park's final design, ensuring the project reflects the community's needs and aspirations. DAN DONAYRE, MWPCP, PWS Natural Resources Specialist Dan will oversee the natural resource assessments and coordinate with regulatory agencies to ensure compliance with environmental standards. Katherine is a project landscape architect at Bolton & Menk who began her career in 2016. She has contributed to the design of parks, streetscapes, trails, and community gathering spaces across the Midwest. Through these professional experiences and as a grassroots climate activist, Katherine has come to believe that consideration for the health of natural systems is not just a feature, but a goal integral to every successfully designed landscape. Katherine is passionate about community engagement, culturally relevant design, and practicing landscape architecture as a means of promoting public health and environmental equity. Dan leads Bolton & Menk's natural resources team and is responsible for coordinating with state and federal agencies to work through difficult aquatic resource delineations and permitting. He has conducted hundreds of wetland delineations, GPS surveys, and both Wetland Conservation Act and Clean Water Act permits. Dan now focuses on natural resource restoration, including wetlands, prairies, streams, and pollinator habitats. Education Bachelor of Arts - Environmental Studies, University of North Carolina Credentials Professional Wetland Scientist - PWS Certified Minnesota Wetland Professional - CMWP Project Experience • Beltz Park Master Plan, Forest Lake, MN • Oakwood Park Master Plan, Cottage Grove, MN • Hazelnut Park Master Plan, Arden Hills, MN • 2022 Park Master Planning, Cottage Grove, MN • Hackberry Park Master Plan, Orono, MN • Rudy Johnson Park Master Plan, Anoka, MN • Highland Park Master Plan, Anoka, MN Project Experience • Judd Street Mitigation, Marine on St. Croix, MN • Clear Lake Water Quality Improvements, Forest Lake, MN • Minnesota River Greenway Trail, MnDNR • I-90 Off Site Wetland Delineation, MnDOT • North Mine Wetland Delineation, Unimin Corporation • Settlers Parkway, Buffalo, MN • Water Resource Management Plan, Ramsey, MN • TH 22 Mankato to Saint Peter Stream Impact Mitigation Plans, MnDOT • TH 93 Permitting Support, MnDOT Education Bachelor of Landscape Architecture, Iowa State University Credentials Professional Landscape Architect - MN American Society of Landscape Architects – ASLA 12 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNOuR TEAM ASHLEY HUDSON, AICP Funding Specialist Ashley will be responsible for securing and managing funding for the project, ensuring financial resources are effectively used. DAVID MALM, GISP GIS Specialist David will apply his expertise in GIS to support the Arden Hills Park Master Plan project, ensuring accurate spatial data and analysis. Ashley has the qualifications, experience, and funding knowledge to effectively develop and deliver aggressive comprehensive funding plans and ultimately win competitive funding requests. Since beginning her career in 2011, Ashley has developed a range of skills as a transportation planner. She fills multiple roles on an assortment of projects, including transportation corridor studies and designs, regional system planning, and persuasive project funding initiatives. As the leader of Bolton & Menk's transportation funding service, she is very engaged with how projects are funded within an agency’s planning and budget and a wide array of competitive sources. Dave is a GIS project manager who began his GIS career in 2015. He provides GIS services to internal and external clients and assists in creating and maintaining databases, map development, and asset management. He also creates, develops, and maintains various web mapping applications and handles project set-up, data collection, and data processing for high-accuracy GPS collection projects. Dave loves being able to provide a high-quality solution. He has extensive experience working with Esri GIS software and is experienced with AutoCAD Civil 3D, Microstation, and other design software. Education Associate of Applied Science - Civil Engineering Technology South Central College Credentials Geographic Information Systems Professional – GISP Project Experience • River Oaks Park Master Plan, Big Lake, MN • Lakeside Park Master Plan, Big Lake, MN • Friederichs Park Master Plan, Eden Valley, MN • Eldorado Park Master Plan, Clearwater, MN • Parks and Trail Master Plan, Wabasha, MN • Comprehensive Parks and Trail Plan, Rice, MN • Parks and Trails Master Plan, Forest Lake, MN Project Experience • Veteran's Park Master Plan, Cokato, MN • Sidewalk and Trail Master Plan, Watertown, MN • Big Island Master Plan, Orono, MN • Municipal Utility Mapping, Two Harbors, MN • Pavement Evaluation, Rushford, MN • Web GIS Application, Winnebago, MN • Municipal Utility Mapping, Rushford, MN • Database Development, Red Lake Falls, MN Education Master of Science - Urban and Regional Planning, Minnesota State University, Mankato Bachelor of Science - Landscape Architecture Environmental Design, North Dakota State University Credentials Certified Planner – AICP 13 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNOuR TEAM PROPOSED FEE The following table summarizes the hours and cost breakdown for each major work task item. The estimated fee includes labor, general business, and other normal and customary expenses associated with operating a professional business. Unless otherwise noted, the fees include vehicle and personal expenses, mileage, telephone, survey stakes, and routine expendable supplies; no separate charges will be made for these activities and materials. Expenses beyond the agreed scope of services and non-routine expenses, such as large quantities of prints, extra report copies, out-sourced graphics and photographic reproductions, document recording fees, outside professional and technical assistance, and other items of this general nature will be invoiced separately. PHASE 1: EXISTING CONDITION INVENTORY AND ANALYSIS FEE $17,000 $7,700 $22,000 $4,200 $16,500 $15,200 $78,400 $2,200 $6,400 $84,800 PHASE 2: PUBLIC ENGAGEMENT PHASE 3: COMMUNITY NEEDS ASSESSMENT PHASE 4: IMPLEMENTATION PLANNING TASK 2.4: INTERACTIVE COMMUNITY MAP PHASE 5: FINAL PLAN PREPARATION AND ADOPTION TOTAL BASE FEE ALTERNATE SERVICES SUBTOTAL TOTAL FEE WITH ALTERNATIVE SERVICES TASK 2.5: YOUTH ENGAGEMENT ALTERNATIVE SERVICES 14 PARK SYSTEM PLAN | CITY OF ARDEN HILLS, MNPROPOSED FEE Submitted by Bolton & Menk, Inc. The following fee schedule is based upon competent, responsible professional services and is the minimum, below which adequate professional standards cannot be maintained. It is, therefore, to the advantage of both the professional and the client that fees be commensurate with the service rendered. Charges are based on hours spent at hourly rates in effect for the individuals performing the work. The hourly rates for principals and members of the staff vary according to skill and experience. The current specific billing rate for any individual can be provided upon request. The fee schedule shall apply for the period through December 31, 2025. These rates may be adjusted annually thereafter to account for changed labor costs, inflation, or changed overhead conditions. These rates include labor, general business, and other normal and customary expenses associated with operating a professional business. For projects with typical expenses and unless otherwise agreed, the above rates include vehicle and personal expenses, mileage, telephone, survey stakes, and routine expendable supplies; no separate charges will be made for these activities and materials. Expenses beyond typical project expenses, non-routine expenses, and expenses beyond the agreed scope of services, such as out of town travel expenses, long travel distances, large quantities of prints, extra report copies, outsourced graphics and photographic reproductions, document recording fees, outside professional and technical assistance, and other items of this general nature will be invoiced separately. Rates and charges do not include sales tax, if applicable.1 No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for survey technicians. *Specialized role not classified above otherwise. **Highly specialized and industry expertise unique to the market or area of discipline. Employee Classification 2025 Hourly Billing Graduate Engineer $125-185 Design Engineer $125-196 Project Engineer $145-215 Senior Project Engineer $160-215 Project Manager $135-240 Senior Project Manager $188-273 Architect $186-267 Planner $125-168 Senior Planner $170-228 Landscape Designer $98-196 Landscape Architect $148-176 Senior Landscape Architect $160-268 Survey Technician1 $90-196 Graduate Surveyor $122-190 Licensed Project Surveyor $180-225 Technician $75-182 Senior Technician $125-212 Administrative/Corporate Specialists $68-175 Specialist*$100-230 Practice Expert**$145-363 Principal**$175-316 Senior Principal**$218-333 GPS/Robotic Survey Equipment1 NO CHARGE CAD/Computer Usage NO CHARGE Routine Office Supplies NO CHARGE Routine Photo Copying/Reproduction NO CHARGE Field Supplies/Survey Stakes & Equipment NO CHARGE Mileage NO CHARGE 2025 SCHEDULE OF FEES SCHEDULE 1 Page 1 of 2 CONSENT ITEM – 8L MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Jeff Frid, Public Works Superintendent SUBJECT: ICWC 2025 Contract Budgeted Amount: Actual Amount: Funding Source: $14,250 $14,025 General Fund (Street/Park), Surface Water Utility Fund Council Should Consider Motions to approve, table, or deny the following: • 2025 contract with the Minnesota Department of Corrections Institution Community Work Crew (ICWC) program. Background/Discussion In May 2019, the City entered a one-year contract with the Minnesota Department of Corrections to participate in the Institution/Community Work Crew (ICWC) program. The program provided a work crew consisting of a crew leader and up to ten crewmembers for up to ten hours per day to complete predetermined work plans. Work dates were available on Friday, Saturday and Sunday at a cost of $85 per hour. ICWC crews have been utilized to complete buckthorn removal in several Parks, they’ve also performed debris/sediment removal, ditch maintenance, slope stabilization, rain garden maintenance, and performed landscape maintenance at City Hall, Highway 96 median areas and the gateway sign on New Brighton Road. The ICWC has provided a new contract for the 2025 season as provided in Attachment A. The terms of this proposed contract are similar to previous years. Page 2 of 2 A preliminary 2025 ICWC work plan is provided as Attachment B. This work plan can be modified during the 2025 contract term based on City Council priorities and availability of ICWC work crews. For more information about the ICWC program, please visit the following link: https://mn.gov/doc/community-supervision/programs/institutioncommunity-work-crews/ Budget Impact The 2025 Operating Budget contains the following funding amounts for services by ICWC: General Fund Street Maintenance $ 2,250 General Fund Park Maintenance $ 6,000 Surface Water Utility Fund $ 6,000 Total $14,250 Attachments Attachment A: 2025 ICWC Contract Document Attachment B: Preliminary 2025 ICWC Work Plan Rev. 12/2020 Page 1 of 3 State of Minnesota Income Contract SWIFT Contract No.: This contract is between the State of Minnesota, acting through its Commissioner of Corrections, Institution Community Work Crew, 1450 Energy Park Drive, St. Paul, Minnesota 55108 (“State”), and the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112 (“Purchaser"). State and Purchaser may be referred to jointly as “Parties.” Recitals 1. Under Minn. Stat. §241.278 the State is empowered to enter into income contracts. 2. The Purchaser is in need of an Institution Community Work Crew (ICWC). 3. The State represents that it is duly qualified and agrees to provide the services described in this contract. Accordingly, the Parties agree as follows: Contract Term of Contract 1.1 Effective date: May 1, 2025, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. 1.2 Expiration date: April 30, 2026, or until all obligations have been satisfactorily fulfilled, whichever occurs first. State’s Duties The State will: 2.1 Provide crew leader(s) who will supervise up to ten (10) offender crewmembers per ten (10) hour days of work on dates mutually agreed between parties, including the hour’s crew leaders spend for daily preparation and communication. 2.2 In coordination with the Purchaser, train each work crew in safety principles and techniques set forth by the Purchaser and applicable federal, state and local agency requirements. Purchaser agrees that the State has the responsibility and authority to refuse selected projects if it considers the projects beyond the skill level of the crewmembers and/or unsafe to perform. 2.3 Provide required personal safety equipment and clothing needed for specific work. 2.4 Screen projects to ensure that appropriate staff are assigned. Purchaser’s Duties The Purchaser will 3.1 Obtain all necessary permits or licenses or special authority for all projects that utilize ICWC labor. 3.2 Assign all work and coordinate material purchases and delivery through the ICWC crew leader for projects to be performed by the State. 3.3 Hire any subcontractors utilized in the project. 3.4 Provide utilities at the work site and set up accounts for the purchase of materials and rental of specialized tools or equipment needed for the work. 3.5 Meet with the State as necessary to provide project information needed by the State in the performance of its’ duties. 263746 Rev. 12/2020 Page 2 of 3 Payment The Purchaser will pay the State for all services performed by the State under this contract as follows: The Purchaser agrees to pay Eighty-Five dollars and 00/100 ($85.00) for each overtime hour worked by the ICWC crew, as its share of the cost of providing a crew leader and placing the work crew into service on the ICWC program during the term of this agreement. Payment will be made no later than the 23rd day following the last day of the billing period. Authorized Representative The State's Authorized Representative is Scott Miller, ICWC Supervisor or his successor, 1450 Energy Park Drive, St. Paul, Minnesota 55108 The Purchaser’s Authorized Representative is Todd Blomstrom, Public Works Director/City Eng or his successor, and the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112. If the Purchaser’s Authorized Representative changes at any time during this Contract, the Purchaser must immediately notify the State. Assignment, Amendments, Waiver, and Contract Complete. Assignment. The Purchaser may neither assign nor transfer any rights or obligations under this Contract without the prior consent of the State and a fully executed assignment agreement, executed and approved by the authorized parties or their successors. Amendments. Any amendment to this Contract must be in writing and will not be effective until it has been executed and approved by the authorized parties or their successors. Waiver. If the State fails to enforce any provision of this Contract, that failure does not waive the provision or its right to enforce it. Contract Complete. This Contract contains all negotiations and agreements between the State and the Purchaser. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. Liability Each party will be responsible for its own acts and behavior and the results thereof. Government Data Practices. The Purchaser and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, (or, if the State contracting party is part of the Judicial Branch, with the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court as the same may be amended from time to time) as it applies to all data provided by the State under this Contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Purchaser under this Contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data governed by the Minnesota Government Practices Act, Minn. Stat. Ch. 13, by either the Purchaser or the State. If the Purchaser receives a request to release the data referred to in this clause, the Purchaser must immediately notify and consult with the State’s Authorized Representative as to how the Purchaser should respond to the request. The Purchaser’s response to the request shall comply with applicable law. Publicity and Endorsement. Publicity. Any publicity regarding the subject matter of this Contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, information posted on corporate or other websites, research, reports, signs, and similar public notices prepared by or for the Purchaser individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. Endorsement. The Purchaser must not claim that the State endorses its products or services. Rev. 12/2020 Page 3 of 3 State Audits. Under Minn. Stat. § 16C.05, subd. 5, the Purchaser’s books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by the State, the State Auditor, or Legislative Auditor, as appropriate, for a minimum of six years from the expiration or termination of this Contract. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice-of-law provisions, governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. Termination. Either party may cancel this Contract at any time, with or without cause, upon 30 days’ written notice to the other party. 1. Purchaser Print Name: ________________________________ Signature: _________________________________ Title: Date: ___________ 2. State Agency With delegated authority Print Name: ________________________________ Signature: _________________________________ Title: Date: ___________ 3. Commissioner of Administration As delegated to The Office of State Procurement Print Name: ________________________________ Signature: __________________________________ Title: Date: ___________ Admin ID: __________________________________ Updated- 4/8/2025 Work Item Decription Estimated ICWC Crew Hours ****All work scheduled on Saturday's**** May Install Landscape Mulch, Correct Tree Mulch, and Clean Gardens Install landscape mulch to top dress perennial gardens citywide. Correct tree mulch.20 June Play Structure Mulch Installation Top dress mulch with direction from the May playground inspection recommendations 15 Assistance with 2025 Park Improvement Project Complete selected tasks for Freeway Park and Arden Oaks Park 15 July Valentine Park Drainage (Surface water from Glenview) Clean the drainage area/ rip rap (completed anually). Remove vegatation as needed. 10 Indian Oaks Trail Pond Maint. cut down vegetation per the planting plan. (Completed anually, * if time allows, ICWC is scheduled to also complete fall maintenace.) 5 Misc. Outfall Cleaning Misc. labor guided by the PW surface water maintenance plan.10 August Surface Water Maintenance Misc. labor guided by the PW surface water maintenance plan.15 Seal Hazelnut Hockey Boards PW Staff to presure wash hockey boards the week nefore to prep for ICWC sealing labor 10 September Buckthorn Removal Location TBD 15 Indian Oaks Trail Pond Maint. cut down veatation per the planting plan. (Completed anually, * if time allows, ICWC is scheduled to also complete fall maintenace.) 5 October Winterize Perenial Gardens Cut and remove vegitation from city owned gardens 10 Buckthorn Removal (Chatham Open Space)Continue progress per the zone map.15 November Buckthorn Removal location TBD (weatherr permitting)20 Preliminary 2025 Work Plan Institution Community Work Crew (ICWC) City of Arden Hills Draft Page 1 of 3 DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Lucas J. Miller - Assistant Public Works Director SUBJECT: 2024 PMP Street & Utility Improvement Project – Payment #6 Budgeted Amount: Actual Amount: Funding Source: $3,001,100 $2,864,791.05 PIR, Special Assessments, Utility Funds, RCWD Stormwater Grant, Ramsey County Council Should Consider Motions to approve, table, or deny the following: • Payment No. 6 for the 2024 PMP Street and Utility Improvements Contract to S.M. Hentges & Sons, Inc. in the amount of $107,846.88. Background/Discussion On February 12, 2024, the City Council approved plans & specifications and ordered advertisement for bids for the 2024 PMP Street & Utility Improvement Project. The proposed improvements include bituminous paving, storm water improvements, watermain improvements on James Avenue, concrete curb and gutter repair, and appurtenant work on the following streets: Streets proposed for Full-Depth Reclamation: • Keithson Drive from County State Aid Highway (CSAH) 96 West to 800 feet south of CSAH 96 West • Royal Hills Drive from Snelling Avenue North to Arden View Drive • Colleen Avenue from McClung Drive to Hamline Avenue North • Norma Avenue from Dawn Circle to Briarknoll Drive • Norma Avenue from Briarknoll Drive to Colleen Avenue • James Avenue from Indian Oaks Trail to Colleen Avenue CONSENT ITEM – 8M MEMORANDUM Page 2 of 3 Full-Depth Reclamation consists of grinding the existing pavement, shaping the generated aggregate material to raise the center crown to improve pavement drainage and repaving the roadway with 4-inches of bituminous pavement. Streets proposed for Mill & Overlay: • Briarknoll Circle • Briarknoll Drive from Snelling Avenue North to Norma Avenue • Royal Lane from Norma Avenue to Floral Drive West • McClung Drive from Snelling Avenue North to Colleen Avenue • Colleen Circle • Arden Vista Court Mill & Overlay consists of grinding and removing the top 2-inches of existing pavement and repaving the roadway with 2-inches of bituminous pavement. Pursuant to Resolution 2024-008, bids were opened on March 6, 2024. On April 8, 2024, City Council approved Resolution 2024-022 Awarding the 2024 PMP Street and Utility Improvements Contract to S.M. Hentges & Sons, Inc. in the amount of $2,238,418.15. The project is approximately 99% complete. All items are completed to this point except minor restoration, warranty work and punchlist. One percent is being withheld from the work completed in accordance with the contract documents. Payment No. 6 is in the amount of $107,846.88. Staff recommends that Council approve Payment No. 6. Budget Impact A summary of the project costs and funding sources to date is provided below: Total As-Bid Expenses Construction: $ 2,238,418.15 Engineering Feasibility & Design: $ 213,457.00 Construction Mgmt: $ 150,299.00 Gen Admin & Legal: $ 8,775.08 Material Testing: $ 30,000.00 Change Order #1 $ 40,903.03 Const. Contingency: $ 182,938.79 Total Project Cost: $ 2,864,791.05 Proposed project funding sources are a combination of the City’s Permanent Improvement Revolving (PIR) fund, utility funds, special assessments, the Rice Creek Watershed District Stormwater Grant and Ramsey County for street and utility improvements summarized in the following table: Total Estimated Funding PIR Fund: $ 1,032,113 Special Assessments: $ 718,176 Water Utility: $ 260,304 Sanitary Sewer Utility: $ 177,548 Surface Water Utility: $ 581,233 RCWD Stormwater Grant: $ 70,000 Ramsey County (Surface Water): $ 25,417 TOTAL FUNDING: $ 2,864,791 Page 3 of 3 Attachments Attachment A: Recommendation Letter from Bolton and Menk, Inc. Attachment B: Pay Request No. 6 H:\ARDH\0T1130168\7_Construction\D_Pay Applications\Payment 6\20250328 Pay Application No 6 Recommendation.docx March 28, 2025 Mr. Lucas Miller City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: Pay Application No. 6 2024 PMP Street & Utility Improvements City of Arden Hills, Minnesota BMI Project No. 0T1.130168 Dear Mr. Miller: We are recommending approval of the enclosed Pay Application No. 6 and payment to S. M. Hentges & Sons, Inc. Please request approval from the Mayor and Council at the April 14, 2025 Council Meeting. If approved, please sign the Pay Application, and return a copy of each to me. I will then forward the signed copies to S. M. Hentges & Sons, Inc. for their records. Please call if you have any questions regarding this recommendation or the enclosed pay application. Sincerely, Bolton & Menk, Inc. Ryan Peterson, P.E. Senior Project Engineer Enclosures Page 1 of 2 CONSENT ITEM – 8N MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Lucas J. Miller Assistant Public Works Director SUBJECT: Lakeshore Place Landscaping and Irrigation Budgeted Amount: Estimated Amount: Funding Source: $4,500 $30,500 Park Maintenance $26,000 over Budget PIR - Park Fund Council Should Consider • Council should consider approving the quote from M&B Services for $16,500.00 to install the water service line and also for Staff to pursue the adding of irrigation and restoration at the southwest quadrant of TH-10 and Hwy-96 throughout the area of existing landscaping along Lakeshore Place. Background/Discussion At the Work Session on June 10, 2024, Staff presented to Council a plan to add irrigation on the southwest quadrant of Highway 96/Highway 10 Corridor and replace 17 shrubs along Lakeshore Place with an estimate of $25,000. This effort was supported by the majority of Council at that meeting. The shrubs were replaced in fall of 2024 by Public Works, however, the irrigation work was postponed due to scheduling and weather to spring 2025. Currently, Staff has received a favorable quote from a contractor for the water service line work phase of the project shown in Attachment A. The last phase of the project will be the installation of the irrigation cabinet and the installation of the irrigation throughout the existing landscaping beds as shown in Attachment B. As reviewed with Council at the Work Session on June 10, 2024, Public Works staff has been aware of the viability issues of the landscaping around the Lakeshore Place retaining wall (near the intersection of Highways 96 and 10 southwest quadrant) for the last couple years and adjusted to try to include it as part of our maintenance cycle per the cooperative agreement with Ramsey County approved by City Council on March 10, 2023 (Attachment C). This effort of maintenance is solely dependent on daily workload and staff availability. Based on concerns Page 2 of 2 stated by residents in the area, staff is trying to come up with A) a more realistic and consistent maintenance option for the longevity of the plantings and trees in the area and B) a method to replace and maintain the shrubs that are historically in heavy decline in the area. Arden Hills is required to maintain the landscaping area per the cooperative agreement with Ramsey County attached (Attachment C). The majority of Council was in favor of this plan at that June 10, 2024, Work Session and Staff still recommends this method for permanent and established maintenance of the area. Budget Impact A portion of this project would be funded through Park Maintenance with the remaining $26,000 funded through the PIR-Park Fund. The projected costs are as follows: • Installation of water service quote $16,500 • Irrigation system estimate $12,000 • Restoration trail and grass establishment $2,000 Total projected cost for Lakeshore Place Landscaping and Irrigation is approximately $30,500. Attachments Attachment A - M&B Quote for water service Attachment B - Proposed Irrigation area Attachment C – Lakeshore Place retaining wall landscaping maintenance agreement E S T I M AT E M&B Services Inc 2 7498 Olinda Trl L in dstrom , MN 5504 5 molly@mb-servicesllc.com +1 (65 1 ) 24 8 -1 7 25 www.m b-servicesllc.com Bill t o City of Arden Hills Lucas Miller 1861 Hwy 96 W Arden Hills, MN 763-229-4535 Estimate details Estimate no.: 2190 Estimate date: 04/08/2025 #Date Product or service Description Qty Rate Amount 1.04/08/2025 Water Ins tall wet tap and irrigation line to city p lans . This would includ e p rop er trench s horing to not und ermine the curb on Hwy 96. We would remov e the s ection of b ik e p ath and leav e d own and read y for y our team to r es tor e. Als o would includ e tr affi c control for s hould er clos ure and p artial tur n lane clos ure. B ackfill and comp act. Leav e r ead y for r es tor ation b y City. 1 $16,500.00 $16,500.00 2.Permit an d In sp ectio n F ees Includ es all p er mit and ins p ection fees .1 $0.00 $0.00 Note to cus to mer WOR K AUTHOR IZATION: I, the und ers igned owner / p r op er ty manager / tenant (cir cle one) of the Job Site Ad d res s lis ted ab ov e, hereb y affi rm that (i) I am authorized to execute this Agr eement, and (ii) b y s igning b elow, I authorize M & B Ser v ices , Inc. to p er form the s erv ices outlined in this Agr eement and to p erfor m s uch other lab or and us e s uch materials as it d eems ad v is ab le to comp lete the p roject. I hav e r ead this Agreement, includ ing the Terms and Cond itions includ ed with the es timate and agr ee to b e b ound b y them. Total $16,500.00 A ccepted date A ccep ted by REQUEST FOR SIGNATURE FORM Request for Signature County Manager 13 1. Type of document Cooperative Agreement 2 . Aspen PO, contract or document number 3. Original contract number PW2023-18M 4. Contractor or grantor name City of Arden Hills 5. Contractor Aspen ID# and CERT SVN and/or DUN# 6. Requesting business unit Additional business unit 7. Authority (required -DO NOT leave blank) Admin Code: Resolution Number: B2023-052 8 . Program/project/service/grant name Landscape Maintenance -Highway 96 and 9 . Brief description of goods, services or grant duties (will Highway 10 Interchange be used for the County Board monthly contract report) 10. Original contract start date 06/01/23 11. Original contract end date 12/31/43 12. Amendment number and amendment start date 13 . Amendment end date 14. Contract type 15 . Original contract amount 16 . Previous amendment(s) total 17 . Amendment amount 18 . New total contract value 19. Funding string Funding source 20 . Revenue agreement budgeted amount 21. County contact and phone number John "Rich" Profaizer 651-266-7117 22. Signatures Department Preparer Tina Westling Date: 05/09/23 Department Director [r [a.1:1. £5 t.raac,[o!:J. Date :05/09/2023 Brian E bucson /Ma/9.20231621 CDT) Finance Analyst Date : Attorney Date: ll_ RAMSEY COUNTY No Cost July 24, 2023 PW2023-18M IN WITNESS WHEREOF , the parties have caused this Agreement to be executed. CITY OF ARDEN HILLS By: IL1LJ By: RAMSEY COUNTY By: Ryan T. O 'Connor Ramsey County Manager Date: ______________ _ Recommend For Approval 'Ct(a.11 f5 1iraauo11 Brian E Isaacson (May 9, 202316:21 CDT) Brian lsaacson Director of Public Works Approved a s to Form: Assistant County Attorney 07/26/2023 "E X H I B I T A " 15 West Kellogg Blvd. Saint Paul, MN 55102 651-266-9200 Board of Commissioners Resolution B2023-052 Sponsor: Public Works Meeting Date: 4/4/2023 Title: 2023 - 2027 Transportation Improvement Program File Number: 2023-120 To qualify for state and federal funding and to proceed with construction projects, the Ramsey County Board of Commissioners must approve the Public Works 5-year Transportation Improvement Program (TIP). The TIP is a planning document and funding estimates identified in the TIP are reflected in the county's Capital Improvements Program Budget. Similar programs have been developed each year since 1988. The Public Works department, annually, prepares the TIP using a collaborative process whereby the county solicits projects and input from area municipalities. Project inclusion in the TIP is based on a cooperative dialogue with municipal and state partners, along with technical analysis and consideration of funding opportunities. While funding limits will continue to challenge program delivery, communication and engagement with municipal partners ensures local needs and priorities are examined and addressed to the extent possible. Projects included in the TIP are also looked at through the lens of the Ramsey County All Abilities Transportation Network policy, which prioritizes the most vulnerable users (i.e. pedestrians, bicyclists, people with disabilities, etc.) first. The design, construction, and right-of-way costs identified in the TIP are estimates based on best practices in the industry. The funding landscape for transportation projects can be volatile and the ultimate delivery of the TIP is dependent on future funding levels. Partnering on projects with area communities, bordering counties, the Minnesota Department of Transportation, and other state agencies will continue to be a critical way for Ramsey County to get the most from available funds. Background and Rationale: Recommendation: The Ramsey County Board of Commissioners resolved to: Page 1 of 3 File Number: 2023-120 Resolution Number: B2023-052 1.Adopt the 2023 - 2027 Public Works Transportation Improvement Program. 2.Authorize the County Engineer to prepare plans and agreements for all projects identified in the Transportation Improvement Program, and to issue solicitations in accordance with County policies and procedures and the Minnesota Department of Transportation’s list of “Pre-Qualified Vendors by Work Type”. 3.Authorize the County Surveyor to execute Right of Way Plats and Certificate of Surveys for Highway projects that require the determination of existing right of way for the delineation and /or acquisition of property, for planning studies or disposition of excess county property. 4.Authorize the County Manager to enter into contracts and agreements, and execute change orders and amendments to contracts, supplemental agreements, and agreements related to the expenditure of Transportation Improvement Program Project Funds utilizing County State Aid, Federal, State, and participating funding associated with the construction of the approved projects in the 2023 - 2027 Transportation Improvement Program or a previously approved Transportation Improvement Program in accordance with the county's procurement policies and procedures. 5.Authorize the County Engineer and County Attorney to acquire temporary easements, permanent easements, fee title, and enter into Limited Use Permits with the State of Minnesota for projects in the 2023 - 2027 Transportation Improvement Program, or previously approved Transportation Improvement Program, by negotiation or condemnation. 6.Authorize the Public Works Director to approve negotiated settlements for up to $100,000 over the county’s appraised value per parcel for temporary and permanent easements and fee title. 7.Authorize the County Manager to approve and execute purchase agreements, settlements, closing documents, Limited Use Permits, and other related real estate documentation associated with County Board approved acquisitions of real property. 8.Authorize the County Manager to approve and execute cooperative agreements and maintenance agreements with cities, counties, the state, and other governmental agencies for their participation in projects listed in the 2023 - 2027 Public Works Transportation Improvement Program or previously approved Transportation Improvement Program. 9.Authorize temporary cash loans from the County General Fund to the Road and Bridge Capital Improvement Program fund and the Wheelage Tax fund for costs of projects listed in the 2023 -2027 Public Works Transportation Improvement Program, or previously approved Transportation Improvement Program, and for maintenance project expenditures occurring before bond or wheelage tax proceeds are received pending receipt of Federal, County State Aid Highway, state and participating funds. 10.Authorize the Public Works Director to submit grant applications for state and federal funding for projects listed in the 2023 - 2027 Public Works Transportation Improvement Program. 11.Authorize the County Manager to accept grants and execute grant agreements agreeing to the grant terms and conditions for the grant award. For grants that so require, the county agrees to be responsible for any additional amount by which the cost exceeds the county’s construction cost estimate and will return to the grantor any grant amount appropriated for the project but not utilized for the project under the terms of the grant agreement. 12.Authorize the County Manager to issue letters of support in place of an official Ramsey County Board Resolution for constituent cities’ grant applications. A motion to approve was made by Commissioner McGuire, seconded by Commissioner Reinhardt. Motion passed. Aye: - 7: Frethem, MatasCastillo, McGuire, Moran, Ortega, Reinhardt, and Xiong Page 2 of 3 File Number: 2023-120 Resolution Number: B2023-052 By: Mee Cheng, Chief Clerk - County Board Page 3 of 3 Page 1 of 1 DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Hiring of Parks and Recreation Manager Budgeted Amount: Actual Amount: Funding Source: $100,437 (Grade 14, Step 5) $95,493 Various Funds Council Should Consider Motions to approve, table, or deny the following: • The hiring of Jessica Skalicky to the position of Parks and Recreation Manager at Grade 14 Step 3, and at Year 0 on the PTO scale with a forty-hour credit of PTO, all other normal City benefits apply. Discussion The City recently created the Parks and Recreation Manager role and following a recruitment process, Jessica Skalicky has been selected for Council consideration. She comes with recreation experience at the Cities of Burnsville and Spring Lake Park, as well as experience in the private sector. Budget Impact This role is currently budgeted for and this hiring will not adversely affect the budget. Attachment N/A CONSENT ITEM – 8O MEMORANDUM Page 1 of 2 CONSENT ITEM – 8P MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Commissions and Committees Code of Conduct Policy Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table, or deny the following: • Adoption of the City Commissions and Committees Code of Conduct policy. Background At the March 10th Work Session, the City Council reviewed the Code of Conduct policy for Commissions and Committee members and Resolution 2016-22 which is the City Council Norms of Behavior. For the Commissions and Committees Code of Conduct, this policy development began in 2023/24 with the involvement of Councilmember Rousseau and Mayor Grant along with guidance on language from Amy Schmidt, former City Attorney, with Campbell Knutson. Additionally, one member of each Commission and Committee was given an opportunity to review and provide comments. This policy would apply to all Appointees and includes an aspirational statement for decorum of Commission and Committee Members, along with examples of behavior that “meets” and “does not meet” expectations. During the Work Session discussion, Council suggested a couple of minor revisions to the Commissions and Committees Code of Conduct policy which were to add language about speaking for yourself, not other Commission/Committee members and modifying the avenue for reporting unacceptable behavior. The Work Session draft version stated that any report for addressing unacceptable behavior would be presented to the Personnel Committee for review. Council requested that language be added that would say an Appointee report may be brought directly to the City Council or Personnel Committee so that it is not requiring Personnel Committee review in all instances. Following discussion, staff was directed to the bring forward the updated policy to a future Council meeting for approval. Page 2 of 2 Budget Impact N/A Attachment Attachment A – Draft Committees and Commissions Code of Conduct Policy Redlines Attachment B – Draft Committees and Commissions Code of Conduct Policy Clean Version 1 Adopted _________, 2025 230744v4 City of Arden Hills Code of Conduct City Commissions and Committees Scope and Applicability: Commissions and Committee meetings and activities are expected to be an ethical, friendly, and safe environment for all residents and participants. The City Council appoints members of the Arden Hills community to serve on Commissions and Committees as provided in the Arden Hills City Code. This Code of Conduct (“Code”) outlines the expectations of people appointed to serve on a City Commission or Committee (individually, an “Appointee”, or collectively, “Appointees”), and to those City Councilmembers (including the Mayor) who interact with Appointees. This Code also outlines the processes for addressing behavior that does not meet these expectations. This Code applies to all Appointees, who serve at the pleasure of the Council as volunteers for the City, and to City Councilmembers (including the Mayor) to the extent outlined in this Code. Decorum of Commissions and Committee Members: Aspirational Statement: All Appointees will assist the presiding officer in preserving order and decorum, and in providing for the efficient operation of the meeting. Appointees will not engage in conduct that delays or interrupts the proceedings, or that hinders honest, respectful discussion and debate. Commission and Committee meetings will be conducted in a courteous manner that recognizes the validity of differing points of view and promotes the ideal of democratic discussion and debate free of insult, slander, and personal attacks and threats. To effectuate these aspirational goals, all Appointees are expected to conduct themselves at meetings in a manner consistent with the following principles. Behavior that meets the expectations of the Code includes, but is not limited to: • Be kind • Treat people with respect, courtesy, politeness, and civility • Encourage others to express their opinions and ideas • Be considerate of the time you take on a subject to allow others time to address issues • Listen • Use the ideas of others to improve decisions and outcomes • Recognize and respect differences • Come to meetings fully prepared by reading the agenda prior to the meeting • Act as a decision maker, not an advocate • Speak only for yourself, not for other Appointees – unless specifically tasked by your colleagues to speak for the group Behavior that does not meet the expectations of the Code includes, but is not limited to: • Speaking over, or cutting off another individual’s comments • Insulting, disparaging, or putting down people or their ideas • Violence or the threat of violence • Discriminatory jokes, language, unwelcome sexual attention • Bullying other members by displaying a pattern of belittling, demeaning, judging or patronizing language or behavior • Communicating in a tone that is not professional or appropriate for the setting, or in a manner that makes others feel unsafe • Repeated harassment of others. If someone asks you to stop, stop. 2 Adopted _________, 2025 230744v4 Conflict of Interest: As trusted advisors to the City Council, Appointees should make decisions in the interests of the City. If a Commission or Committee decision may create a favorable advantage for any Appointee, their business, or a person or entity close to the Appointee, the Appointee must disclose such a conflict of interest, and abstain from discussing and voting on the matter from which the conflict arises. Although there are many examples of conflicts of interest, it is especially important for an Appointee to abstain from any matter involving a personal financial interest in a sale, lease, or contract under consideration. Role of the Chair: The Chair is the facilitator of meetings. The Chair works with the Administrative Staff Liaison to draft meeting agendas, keeps discussions focused on the issues, and clarifies motions. The Chair seeks input and consensus around agenda items and does not let their own point of view bias or influence the Commission’s or Committee’s discussion or decision. Processes for Reporting and Addressing Unacceptable Behavior: An Appointee who observes or experiences behavior that does not meet the expectations of this Code by any of the following persons, should report such conduct to any City Councilmember or a Councilmember on the City Council Personnel Committee (“Personnel Committee”): • Another Appointee, • The Commission or Committee Chair, • The City Council Liaison, or • Any City Councilmember (including the Mayor) who interacts with Appointee(s). The Administrative Staff Liaison may assist the Appointee in contacting a Councilmember of the Personnel Committee, if needed. Any report made will be taken up by the Personnel Committee, except for at the discretion of the Councilmember due to nature of the report, that Councilmember may bring forth the report directly to the full City Council without Personnel Committee consideration. All good-faith reports will be taken seriously and reviewed appropriately. As part of its review, the Personnel Committee may meet with the person whose behavior has been reported to the Personnel Committee. For Reports About Appointees: The Personnel Committee will determine appropriate actions to address or mitigate the reported behavior. Such actions will be commensurate with the seriousness of the reported behavior and may include asking the Appointee to stop the behavior, or temporarily asking the Appointee to not participate at future meetings of the Commission or Committee. The Personnel Committee will convey the request(s) to the Appointee in writing. Immediate compliance by the Appointee is expected. If the Appointee does not comply with the request(s) of the Personnel Committee; or if the reported behavior resumes; or if the Personnel Committee determines at any time that any reported behavior is egregious, the Personnel Committee may present the matter to the City Council with a recommendation that the City Council consider removing the Appointee pursuant to City Code. For Reports About any City Councilmember (including the Mayor): After review by the Personnel Committee, the Personnel will present the matter to the City Council with a recommendation whether appropriate action should be taken as permitted by Minnesota Statutes or other City policy that governs elected officials. I acknowledge I have read and understand the Code of Conduct. 3 Adopted _________, 2025 230744v4 Signature Printed Name____________________________________________________________ Date__________________ 1 Adopted _________, 2025 230744v4 City of Arden Hills Code of Conduct City Commissions and Committees Scope and Applicability: Commissions and Committee meetings and activities are expected to be an ethical, friendly, and safe environment for all residents and participants. The City Council appoints members of the Arden Hills community to serve on Commissions and Committees as provided in the Arden Hills City Code. This Code of Conduct (“Code”) outlines the expectations of people appointed to serve on a City Commission or Committee (individually, an “Appointee”, or collectively, “Appointees”), and to those City Councilmembers (including the Mayor) who interact with Appointees. This Code also outlines the processes for addressing behavior that does not meet these expectations. This Code applies to all Appointees, who serve at the pleasure of the Council as volunteers for the City, and to City Councilmembers (including the Mayor) to the extent outlined in this Code. Decorum of Commissions and Committee Members: Aspirational Statement: All Appointees will assist the presiding officer in preserving order and decorum, and in providing for the efficient operation of the meeting. Appointees will not engage in conduct that delays or interrupts the proceedings, or that hinders honest, respectful discussion and debate. Commission and Committee meetings will be conducted in a courteous manner that recognizes the validity of differing points of view and promotes the ideal of democratic discussion and debate free of insult, slander, and personal attacks and threats. To effectuate these aspirational goals, all Appointees are expected to conduct themselves at meetings in a manner consistent with the following principles. Behavior that meets the expectations of the Code includes, but is not limited to: • Be kind • Treat people with respect, courtesy, politeness, and civility • Encourage others to express their opinions and ideas • Be considerate of the time you take on a subject to allow others time to address issues • Listen • Use the ideas of others to improve decisions and outcomes • Recognize and respect differences • Come to meetings fully prepared by reading the agenda prior to the meeting • Act as a decision maker, not an advocate • Speak only for yourself, not for other Appointees – unless specifically tasked by your colleagues to speak for the group Behavior that does not meet the expectations of the Code includes, but is not limited to: • Speaking over, or cutting off another individual’s comments • Insulting, disparaging, or putting down people or their ideas • Violence or the threat of violence • Discriminatory jokes, language, unwelcome sexual attention • Bullying other members by displaying a pattern of belittling, demeaning, judging or patronizing language or behavior • Communicating in a tone that is not professional or appropriate for the setting, or in a manner that makes others feel unsafe • Repeated harassment of others. If someone asks you to stop, stop. 2 Adopted _________, 2025 230744v4 Conflict of Interest: As trusted advisors to the City Council, Appointees should make decisions in the interests of the City. If a Commission or Committee decision may create a favorable advantage for any Appointee, their business, or a person or entity close to the Appointee, the Appointee must disclose such a conflict of interest, and abstain from discussing and voting on the matter from which the conflict arises. Although there are many examples of conflicts of interest, it is especially important for an Appointee to abstain from any matter involving a personal financial interest in a sale, lease, or contract under consideration. Role of the Chair: The Chair is the facilitator of meetings. The Chair works with the Administrative Staff Liaison to draft meeting agendas, keeps discussions focused on the issues, and clarifies motions. The Chair seeks input and consensus around agenda items and does not let their own point of view bias or influence the Commission’s or Committee’s discussion or decision. Processes for Reporting and Addressing Unacceptable Behavior: An Appointee who observes or experiences behavior that does not meet the expectations of this Code by any of the following persons, should report such conduct to any City Councilmember or a Councilmember on the City Council Personnel Committee (“Personnel Committee”): • Another Appointee, • The Commission or Committee Chair, • The City Council Liaison, or • Any City Councilmember (including the Mayor) who interacts with Appointee(s). The Administrative Staff Liaison may assist the Appointee in contacting a Councilmember if needed. Any report made will be taken up by the Personnel Committee, except for at the discretion of the Councilmember due to nature of the report, that Councilmember may bring forth the report directly to the full City Council without Personnel Committee consideration. All good-faith reports will be taken seriously and reviewed appropriately. As part of its review, the Personnel Committee may meet with the person whose behavior has been reported to the Personnel Committee. For Reports About Appointees: The Personnel Committee will determine appropriate actions to address or mitigate the reported behavior. Such actions will be commensurate with the seriousness of the reported behavior and may include asking the Appointee to stop the behavior, or temporarily asking the Appointee to not participate at future meetings of the Commission or Committee. The Personnel Committee will convey the request(s) to the Appointee in writing. Immediate compliance by the Appointee is expected. If the Appointee does not comply with the request(s) of the Personnel Committee; or if the reported behavior resumes; or if the Personnel Committee determines at any time that any reported behavior is egregious, the Personnel Committee may present the matter to the City Council with a recommendation that the City Council consider removing the Appointee pursuant to City Code. For Reports About any City Councilmember (including the Mayor): After review by the Personnel Committee, the Personnel will present the matter to the City Council with a recommendation whether appropriate action should be taken as permitted by Minnesota Statutes or other City policy that governs elected officials. I acknowledge I have read and understand the Code of Conduct. Signature Printed Name____________________________________________________________ Date__________________ CONSENT ITEM – 8Q MEMORANDUM DATE: TO: FROM: April 14, 2025 Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator SUBJECT: April 2025 Fair Housing Month Proclamation Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table, or deny the following: • Proclamation Recognizing April 2025 as Fair Housing Month Background/Discussion In 2023 and 2024, the City Council recognized by proclamation that April is Fair Housing Month in Arden Hills. Attached is a letter dated March 26, 2025 directed to the City from the St. Paul Area Association of Realtors (SPAAR) requesting the City once again provide a proclamation in support of and upholding fair housing laws. Attached for Council consideration is the draft Proclamation. Budget Impact N/A Attachments Attachment A: Letter from St. Paul Area Assoc. of Realtors (SPAAR) Attachment B: Proclamation Page 1 of 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA PROCLAMATION To Recognize April 2025 as Fair Housing Month WHEREAS, the Fair Housing Act, enacted on April 11, 1968, enshrined into federal law the goal of eliminating racial segregation and ending housing discrimination in the United States; and WHEREAS, the Fair Housing Act prohibits discrimination in housing based on race, color, religion, sex, familial status, national origin, and disability, and commits recipients of federal funding to affirmatively further fair housing in their communities; and WHEREAS, the City of Arden Hills is committed to the mission and intent of Congress to provide fair and equal housing opportunities for all; and WHEREAS our social fabric, the economy, health, and environment are strengthened in diverse, inclusive communities; and WHEREAS more than fifty years after the passage of the Fair Housing Act, discrimination persists, and many communities remain segregated; and WHEREAS, acts of housing discrimination and barriers to equal housing opportunity are repugnant to a common sense of decency and fairness. THEREFORE, BE IT RESOLVED that the ARDEN HILLS CITY COUNCIL does hereby declare the month of April 2025 as Fair Housing Month in THE CITY OF ARDEN HILLS. Arden Hills is an inclusive community committed to fair housing, and to promoting appropriate activities by private and public entities to provide and advocate for equal housing opportunities for all residents and prospective residents of Arden Hills. ______________________________ ______________________________ David Grant, Mayor Brenda Holden, Councilmember ______________________________ ______________________________ Emily Rousseau, Councilmember Tena Monson, Councilmember ______________________________ Kurt Weber, Councilmember Page 1 of 1 PUBLIC HEARING – 10A MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director Amy LaMere, Accounting Clerk SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Holding a Public Hearing regarding delinquent utilities. Background Water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Page 1 of 1 NEW BUSINESS – 11A MEMORANDUM DATE: April 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director Amy LaMere, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table or deny the following: • Resolution 2025-036 certifying delinquent utilities to Ramsey County Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated February 13, 2025 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by April 3, 2025. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2025. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Attachments Attachment A: Resolution No. 2025-036 and Delinquent Utility Accounts List To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-036 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2025, payable in 2026: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF APRIL 2025. ____________________________________ ATTEST: David Grant, Mayor __________________________________________ Julie Hanson, City Clerk City of Arden Hills Delinquent Public Utility Accounts PID # Customer # Water Sewer Storm Total Arrears Fee 8% Certification Assessment Total 343023210016 001920-000 1437 Arden Place 93.02 123.16 17.39 233.57 18.69 252.26 343023230017 002369-000 1532 Arden Place 249.68 284.88 17.39 551.95 44.16 596.11 223023240326 000375-000 4370 Arden View Court 88.59 99.53 22.55 210.67 16.85 227.52 223023240240 003444-000 4412 Arden View Court 141.11 183.20 22.55 346.86 27.75 374.61 223023240239 011640-000 4413 Arden View Court 109.08 129.06 22.55 260.69 20.86 281.55 223023240286 003098-000 4460 Arden View Court 82.97 136.34 22.55 241.86 19.35 261.21 223023240322 009989-000 4478 Arden View Court 69.71 85.40 22.55 177.66 14.21 191.87 223023210066 005371-000 1405 Arden View Drive 121.20 160.49 22.55 304.24 24.34 328.58 223023210088 006007-000 1432 Arden View Drive 102.19 135.27 22.55 260.01 20.80 280.81 223023240167 012351-000 1466 Arden View Drive 93.56 120.67 22.55 236.78 18.94 255.72 333023310030 007153-000 1827 Beckman Avenue 21.31 162.15 17.39 200.85 16.07 216.92 343023140009 003823-000 1115 Benton Way 54.23 157.92 17.39 229.54 18.36 247.90 343023140042 002482-000 1177 Benton Way 0.64 33.74 4.57 38.95 3.12 42.07 213023410028 006494-000 1675 Brueberry Lane 101.46 135.28 22.55 259.29 20.74 280.03 343023310005 002703-000 1435 Bussard Court 329.72 137.76 17.39 484.87 38.79 523.66 343023130010 005286-000 1315 Cannon Avenue 192.32 216.56 17.39 426.27 34.10 460.37 343023410055 001808-000 1171 Carlton Drive 227.16 292.67 17.39 537.22 42.98 580.20 223023310014 012582-000 1348 Colleen Avenue 147.13 189.45 17.39 353.97 28.32 382.29 223023310008 012973-000 1414 Colleen Avenue 305.23 180.38 17.39 503.00 40.24 543.24 223023320026 008331-000 1469 Colleen Avenue 181.58 247.35 17.39 446.32 35.71 482.03 333023340093 010589-000 1889 County Road D W 73.00 117.12 17.39 207.51 16.60 224.11 343023210002 011863-000 1392 County Road E W 150.00 157.53 17.39 324.92 25.99 350.91 283023240027 012455-000 1929 County Road E2 W 593.95 226.44 17.39 837.78 67.02 904.80 343023330015 001629-000 1569 Edgewater Avenue 66.99 82.39 17.57 166.95 13.36 180.31 333023330024 012306-000 1983 Edgewater Avenue 90.71 119.13 17.39 227.23 18.18 245.41 333023330040 002470-000 1984 Edgewater Avenue 91.51 129.06 17.39 237.96 19.04 257.00 333023340067 009129-000 1927 Glenpaul Avenue 102.45 132.83 17.39 252.67 20.21 272.88 333023330074 004091-000 1960 Glenpaul Avenue 108.38 130.24 17.39 256.01 20.48 276.49 333023330057 003236-000 2015 Glenpaul Avenue 95.64 123.17 17.39 236.20 18.90 255.10 333023240028 013350-000 1846 Grant Road 125.67 129.06 17.39 272.12 21.77 293.89 333023240019 008210-000 1873 Grant Road 57.93 67.51 17.39 142.83 11.43 154.26 333023240032 002096-000 1876 Grant Road 200.28 257.97 17.39 475.64 38.05 513.69 223023340036 000231-000 4101 Hamline Avenue N 109.20 143.33 17.39 269.92 21.59 291.51 223023130080 000157-000 4350 Hamline Avenue N 82.42 129.06 17.39 228.87 18.31 247.18 163023340015 001285-000 4627 Highway 10 125.63 165.93 17.39 308.95 24.72 333.67 343023140028 012757-000 1138 Hunters Court 227.64 265.99 17.39 511.02 40.88 551.90 333023240108 012524-000 1850 Indian Place 149.74 185.43 22.55 357.72 28.62 386.34 343023410005 006399-000 1135 Ingerson Road 72.44 116.04 17.39 205.87 16.47 222.34 223023340034 000355-000 4126 James Circle 154.30 197.80 17.39 369.49 29.56 399.05 213023430017 001534-000 1791 Janet Court 106.94 125.63 17.39 249.96 20.00 269.96 213023430012 012516-000 1810 Janet Court 128.38 150.51 17.39 296.28 23.70 319.98 223023120013 000569-000 1307 Karth Lake Circle 147.30 190.67 17.39 355.36 28.43 383.79 223023120007 000990-000 1337 Karth Lake Circle 94.62 127.20 17.39 239.21 19.14 258.35 223023220020 011930-000 4528 Keithson Drive 292.61 324.72 17.39 634.72 50.78 685.50 333023110036 001551-000 1611 Lake Johanna Blvd 149.47 152.78 17.39 319.64 25.57 345.21 333023340020 001884-000 3223 Lake Johanna Blvd 82.10 106.35 17.39 205.84 16.47 222.31 333023420038 001969-000 3290 Lake Johanna Blvd 122.97 164.62 17.39 304.98 24.40 329.38 333023310008 012881-000 3333 Lake Johanna Blvd 135.81 176.33 17.39 329.53 26.36 355.89 283023120052 001575-000 1761 Lake Valentine Road 192.34 154.18 17.39 363.91 29.11 393.02 213023120004 005384-000 4541 Lakeshore Place 0.74 46.76 5.28 52.78 4.22 57.00 273023410001 000100-000 3737 Lexington Avenue N 470.75 66.96 554.15 1,091.86 87.35 1,179.21 333023240039 013057-000 3424 New Brighton Road 96.30 129.06 17.39 242.75 19.42 262.17 223023330015 004713-000 4149 Norma Avenue 69.77 80.75 17.39 167.91 13.43 181.34 223023320013 000743-000 4283 Norma Avenue 164.90 218.96 17.39 401.25 32.10 433.35 213023140006 001271-000 4401 Old Highway 10 22.73 129.06 17.39 169.18 13.53 182.71 343023330050 001671-000 3130 Ridgewood Road 64.70 79.94 17.39 162.03 12.96 174.99 343023440065 002637-000 3194 Shoreline Lane 81.72 129.06 17.39 228.17 18.25 246.42 343023220023 002089-000 3530 Siems Court 57.87 67.26 17.39 142.52 11.40 153.92 343023310015 002293-000 3354 Snelling Avenue N 61.75 73.54 17.39 152.68 12.21 164.89 223023230024 012587-000 4370 Snelling Avenue N 126.93 210.09 17.39 354.41 28.35 382.76 333023240093 011355-000 1865 Stowe Avenue 63.32 74.77 17.39 155.48 12.44 167.92 333023320006 001720-000 1988 Stowe Avenue 73.73 118.53 17.39 209.65 16.77 226.42 283023330011 007090-000 1971 Thom Drive 71.70 90.30 17.39 179.39 14.35 193.74 283023330012 003256-000 2023 Thom Drive 116.87 143.80 17.39 278.06 22.24 300.30 283023110032 006952-000 4046 Valentine Court 184.54 168.62 17.39 370.55 29.64 400.19 223023130015 013071-000 1238 Wyncrest Court 903.26 146.48 17.39 1,067.13 85.37 1,152.50 9,473.89 9,734.22 1,711.35 20,919.46 1,673.55 22,593.01 Service Address