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HomeMy WebLinkAboutCC 01-28-1974 .;;;P MiNUTES O~ REGULAR COUNCIL MEETING VI I lage of Arden HI lis Monday, January 28, 1974 - 8:00 p.m. V II I age Ha I I Ca II to Order Mayor Crepeau cal led the meetln~ to order at 8:00 p.m. . RO,II Call Pr6sent~- Mayor Henry J. Crepeau, Jr., Councilmen Stan Olmen, Charles Crichton, James WingerT, William Feyerelsen. Absent - None. Also Present - Attorney James S. Lynden, Engineer Donald Lund, Parks and Recreation Director John Buckley, Clerk Administrator Charlotte McNlesh, Deputy Clerk Dorothy Zehm. . Approval of Minutes The Minutes of the Regular Council Meeting of January 14, 1974, were approved as amended. Buslnes~ from the Floor None. REPORT OF VILLAGE ATTORNEY JAMES S. LYNDEN Ordinance No. II? - Second and Final Reading Attorney Lynden read Ordinance No. 176, AN ORDINANCE REPEALING ORDINANCES NOS. 42 AND 4 RELATING TO THE OFFICIAL DEPOSITORY FOR THE CiTY OF ARDEN HILLS, In Its entirety. Crichton moved, seconded by Wingert, that the Council approve Ordinance No. 176, as amended. Motion carried unanimously. Resolution No. 74-5 Re Transfer of C~nty Ditches to Rice Creek Watershed District Attorney Lynden~read Resolution No. 74-5, RESOLUTION RECOMMEND- ING RAMSEY COUNTY BOARD'S APPROVAL OF TRANSFER OF RAMSEY COUNTY DRAINAGE SYSTH1S NOS. 1,2,3,4,5,8, II and 12 TO BOARD OF MANAGERS OF RICE CREEK WATERSHED DISTRICT. Feyerelsen moved, seconded by Wingert, that the Council adopt Resolution No. 74-5, as amended; authorizing Its execution by the Mayor and Clerk Administrator. Motion carried unanimously. C. McNlesh was asked to forward a certl,fled copy of the Resolu- tion to the Ramsey County Board so that It arrives In advance of the February 4, 1974 public hear! ng. Case No. 73-28, Dreyfus - Hunters Par~ Attorney Lynden reported the status of conditions which had been placed on the approval of the Preliminary Plat; advising that two Items remain to be resolved: I. Review by Lynden of Registered Property Report. 2. Preparation by Lynden and execution of Development Agreement. -- In view of these pending Items, the matter was deferred to the Councl I Meeting of February II, 1974. Revision of Ordinance No. 99 Attorney LyiidE;n reported that Planner Shelter has presented an "acceptable" draft of ~he proposed revision of Ordinance No. 99, and therefore, recommends payment of 50S of balance due to Mr. ShetlEor, less the 15% contingency, at this time. Crichton moved that on the basis approve payment of $951.67, less $803.92 to Mr. Richard Shetler. carried unanimously. of Mr. Lynden's report, the Council 15% contingency of $142.75, or Motion was seconded by Wingert and -1- l .. Minutes of Regular Councl I Meeting Paaa two January 28, 1974 RSRort on National Flood Insurance Program Lyndan, reported he has prepared resolutions re the National Flood Insurance Program for Counc! r consideration, explaining that one amplifies existing ordinance provisions and the other Indicates Arden HI lis' desire to join the program. The matter was deferred to the Council meeting of February II. Report on VI Ilaqe Liability Re Recreation Proqrams Attor>>YAJ.x~~eL,J.d."!~~lI..;th'!J ....t!1,!l e ~,r':..El~~n.:t.1.!.J~9~~nsurance would at fOnJ~~e-atrny~r6~oa'f7OfIji'1-ograms; however, this coverage expires on January 31, 1974. He said he sees no problem, It the new policy affords the same protection as the present poli cy. . R~SQlutlon,No. 74-6 - Abatlnq Assessments on Gray Fox Road and DunlaR Street Attorney Lynden referred the Council to Resolution No. 74-6, RESO- . LUTION ABATING 1973 INSTALLMENTS OF ASSESSMENTS DUE ON GRAY FOX ROAD AND ON DUNLAP STREET AND AUTHORIZING APPLICATION FOR ABATEMENT OF 1973 TAXES DUE THEREON. Crichton moved, seconded by Olmen, that the Council adopt Resolu- tion No. 74-6 as amended. Motion carried unanimously. (Blanks to be filled In by Clerk Administrator McNlesh) Ordinance Adoptlnq Uniform Fire Code The Council referred a proposed enacting or'dlnal'lce, adopting a Uniform Fire Code, to Attorney Lynden for his comments and recom- mendations. (Vlllag~ Involved are North Oaks, Shorevlew and Arden Hills.) REPORT OF ENGINEER DONALD LUND Aerial Survey Maps - Reproduction Char~es and Status Reporl Engineer Lund reported that the aerial contour maps are now complete and blue-line copies, as wet I as sepia duplicates, have been prepared for use In the Village office. Lund referred to his letter to Charlotte McNlesh (1-17-74) regardIng proposed methods of calculating charges for the purchase of certain acreage and surrounding areas; asking the Council '5 direction as to how to measure the acreage to be paid for. After review of the sepias ot the originals and discussion re possible methods of.calculatlng charges, Crichton moved that the Council adopt a charge of $4.00/acre, with the right to reproduce for own purposes, or $3.00/sheet without the right to repr?duce. Motion was seconded by .~ Dlmen and carried (Crepeau, Crichton, Olmen and Wingert voting In favor of the motion; Feyerelsen abstaln!ng), It ~as noted that the copyright legend is to be Included On each sheet. Arden Manor - Status Report a. Uti Ilty Constru~tlon - Engineer Lund reported that, accord- Ing to a letter he received from Suburban Engineering Co., construction operations have ceased for the season at Arden Ma nor. . The Councl I deferred the matter to February 11th. Clerk Administrator McNlesh was requested to notify Mr. Adams that the Council Is contemplating the rescinding of the Special Use Permit, and to Invite Mr. Adams and his agent to appear before the Councl I on February I I, to present a progress report and a time table that he can meet. b. Sewer Meterlnq Recommendations - Engineer Lund reviewed his letter of 1-28-74, re sewage metering methods, but suggested that a preferable solution would be to make sure the developer installs a tight sewer; could be metered temporarily. (Banister has equipment to check flows on a temporary basis). He ad- vised that the fewer meters the Village has, the better. Tabled to later meeting. -2- Minutes of Regul~r Council Meeting Page three January 28, 1974 c. Building Inspector's Report Deferred to next Council meeting. Lambros Ditch Project - Bids EngIneer Lund reported the results of the Lambros Ditch Project Bid Opening, advising that Northdale Construction Company Is the apparent low bidder, after checking the bids. There was an arithmatlc mis- take on the Northdale bid, making them the low bidder. He said this err,or has been ver I fled wi t!l Northd." e Construct I on Company. Engineer Lund reviewed the hreakdown on the three low bidders and recommended that the Counel! award the bid to the low bidder, North- ~ dale Construction Company. Lund explained that t,he excess cosi' Is primarily In the timber. The ramifications of possibly changing the project to rock rip-rap ware discussed, but It was determined that this might delay the project another year. Two bids received in the mall, after the bid opening, were opened, read and checked by Engineer Lund: Orvedehl Construction Co. Park Construction Co. $15,405.00 23,007.50 -- -,._....,-~- .~~~Ic~ton moved, seconded by Wingert, that the Counci I award the bid to Northdale Construction Company at $14,622.50, Motion carried unanimoUSly. REPORT OF TREASURER RICHARD O'KELLY Absent - no report. REPORT OF COUNCILMAN JAMES WINGERT - Planning and Zoning, Board of Appeals .fu!~-committee Report - Planning Consultant Wingert reported that the Sub-committee, consisting of R. Woodburn, L. McGough, C. Crichton, R. Anderson and J. WIngert, has screened all proposals and IntervIewed most of the applicants, and recom- mends that the Council appoint Nason, Wehrman and Chapman, 1415 Lilac Drive, MInneapolis, as Planning Consultant for Arden Hills for 1974. He said Mr. Otto Schmid would be the Planner assIgned to Arden HI lis, and advised that the contract would be on a tIme and mater}als basis. Wingert referred 'rhe Council to Mr. Schmid's resume. After discussion, Crichton moved, that the Council appoint Nason, Wehrman and Chapman Assoc., Inc. as Planning Consultant for the Village of Arden Hills, as of February 1,1974, and terminate agree- ment for technical advisory service of Richard Shetler Associates, Ltd. in accordance with agreement. Motion was seconded by Feyerelsen. ~H After discussion, Crichton amended his motion as fol lows: ...Councl I appoint Nason, Wehrman and Chapman as Planning Consultant for the Village of Arden Hills 6S of February 1,1914, pending execu- tion of a mutually agreeable contract, and terminate agreement for technical advisory service of Richard Shetler Associates, Ltd. In accordance with agreement. The amended motion was seconded by Feyerelsen and carried unanimously. .!,.9..!!9 Range PI'W Wingert reported that the Planning Commission Is currently reviewing the Comprehensive Plan and reported that Planner Shetler has sub- mitted a revised draft of the Zoning Ordinance to Attorney Lynden for review. -3- Minutes of Regular Council Meeting P~ fOllr January 28, 1974 J- :~ I Wingert 1Il0ved, seconded by Crichton, thet the Council app"rove pey- ment to Richard Shetler Associates, Ltd. of the second 50%, less 15% contingency, at the point the Comprehensive Plan has completed public hearings; then pay contingency after Shetler and Lynden have wortled out chenges to Ord I nance No. 99 and s ubm I t ne. Zon I"g Ord Inllncll to Planning Commission. ~otion carried unanimously. - REPORT OF COUNCILMAN STAN OLMEN - Finance . SReclal Finance Committee Meetin~ of January 24 Mr. John Simon reviewed the Minutes of the Special Finance Committee Meeting of January 24, 1974, and reported that the Finance Committee recommends Council changing the Vii lage general Insurance carrier from Home Insurance Co. to Reliance Insurance Company, after con- sideration of three agency proposals presented by Alexander & Alexan- der, Remole Agency and Hlte Agency, Involving two companIes, Reliance Insurance Company and Home InsurancB Company. Mr. Simon explained that the difference In cost by the two agencies representing Rei lance Insurance Co. Is because the Hlte Agency used "equity rating for Institutional policy" which he said reduced the agent's commission. Simon further explained that the Finance Committee recommends an Increase In Errors and Omissions coverage by the Hite Agency to $1,000,000.00. There will be an Increas of about $25.00 In his proposal primarily due to change In deductible on one of the cover- ages,. Afte~ discussion, Olmen moved that the Council award the bid to the Hite Agency, for Village general insurance, at a cost of SI0,608.00; Errors and Omissions to be Increased to $1,000,000.00. Motion was seconded by Feyerelsen and ,carried unanimously. 'Mayor Crepeau thanked Mr. Simon and his Committee for their time and effort on this study. Mr. Buckley and Mrs. McNlesh were roquested to check with the Hlte Agency re liability coverage for recreation activities on properties other than those owned by the Village. REPORT OF COUNCILMAN CHARLES CRICHTON - Pub! ic Works, Ordinance Rev I e\1 Requests for Reimbursement of Sewer Connection Costs: ROllinger - Referre~ to the P~bllc Works Committee for com- ments and recommendations. Moore - Crichton reported that the Public Works Committee recommends that some re-imbursement be granted to Mr. Moore. Matter was referred to Crichton to negotiate claim with Mr. Moore. . f~bllc Works Committee Meeting of Junuary 16 Crichton reported that tha YI llage gasoline storage tank contained approximately 3,000 gal Ions at the time of the Public Works Com- mittee Meeting (2,000 gallons as at tonight), and no supplier has baen found to data. He reported that the Village is currently working with Civil Defense in an effort to find a supplier, but the Commlttee~re'Ql~J:l1~.d~,.t~llJ.}Jl.!'l, VI! lage cease using the Village supply of gasol e ~~~~~aches 1500 gallons, and buy directly from A ' stations. Johansen was requested to handle the applications for gasoline through the proper channels. Mrs. McNiesh ~dvlsed that forms have been com- pleted and sent out. l:.:!bl.ic \'{~)rks Committee Appointment Upon CouncIlman Crichton's recommen(ation, Mayor Crepeau appointed Mr. KonaJd Parson, 1191 Carlton DrIve, as a member of the Public Works Committee for 1974. -4- ,- . , Minutes of Regular Council Meeting Page five January 28, 1974 tr.opose&-Rea~portJEnment of Ramsey County Board of Commissioner Districts - ResolutIon No. 74-7 Crichton read 'Resolution No.~-7, RESOLUTION SUPPORTING PROPOSAL C FOR THE REAPPORTIONMENT OF RAMSEY COUNTY COMMISSION DISTRICTS, and moved Its adoption. Motion was seconded by Wingert; carried unanimously. . REPORT OF COUNCILMAN WILLIAM FEYEREISEN - Parks and Recreation, Human Rights Joint Powers A~rsement With School District 621 After review of the proposed Joint Powers Agreement with School District 621, prepared by Mr. Buckley, the Council referred the agreement to Attorney Lynden for review and preparation of an amended draft for consideration by the Council at the next Council meeting; requesting that normal times for school use of courts at Mounds View High School be clarified in the agreement. Mr. Buckley was requested to advise Attorney Lynden of proposed changes. FI II at Perr~_~ Buckley reported that filling has ceased at Perry Park as the result of the letter recelve~ rEl-<~as~_~'~ parkA Buck I ey sa I d h~ ..III i;('J( If(.. E;oS '1'..5 !lu I.I..!., before proceeding with filling 0)' tile area north of the Park's parkl ng lot. Minnesota le~ue of Municipalities Sem(nar Fayerelsen reported that the Seminar for new councilmen, held at Ramada Inn, was extremely IllumInating and well worth the time spent. Wingert agreed with Feyerelsen, stating it was avety valuable session. ~lrs. McNlesh was requested to obtain the Handbook "up-dates" which are apparently available at this time. REPORT OF MAYOR HENRY J. CREPEAU, JR. - General Government, Public Safety ~amse~ County._~e~u.!) 1974 Membersh i p and League De leqate WIngert volunteered to serve as Arden Hills' delegate to the Ramsey County League for 1974. Attendance by al I Councilmen was encouraged, especially when agenda Items appear which are of particular Interest. REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH . Ooor<1O- 100r Sa I as Perm It Crichton moved,-;;;;onded by Wingert, that the Council approve Permit No. 74-1, for J. Sullivan, 1850 Beckman, to sell Electrolux door-to- door, as. requested. Motion carried unanimously. Sewer Co~ection S!~tus Report - I~p'rovement I~~l Mrs. McN!esh reported all connections have been made except to the two properties owned by Mr. Husnick (1666 West Highway 96 and 4515 N. Snel ling Avenue) both buildIngs of which are to be removed. Mrs. McNlesh was requested to obtain an expression of Intent from Mr. Husnlck as to when the buildings wll I be removed and to then po! I the Councl I. t<!,): r:ill Olmsn moved, seconded payrol I as submitted. by Crichton, that the Council approve the Motion carrIed unanimOUSly. Dean Anklen Letter Rs --.......,.,..~- , ,-- Johanna The ~attar of Oi ten Projec1' mendai" 1 ons '(0 Qrall1a~e Ditch From Lake Joso~nlne to La1!. possible Inclusion of this ditch as part of the Lambros was referred to the Pual ic W~rks Committee for recom- the Council. -5- . . . . . Minutes of Regular Council Meeting Puga s I x January 28, 1974 ~~eclflcatlons ~or Tractor and t Ton PIckup Truck Buckley reviewed his memo of January 28, 1974 concernIng purchase of a tractor, pick-up t~uck and Yazoo mower. Since all Items are budgeted, and since It was pointed out that tractors are currently In very short supply, the Council agreed to purchase both the truck and tractor on Informal quotes, and approved the purchase of the used Yazoo mower at $1,200.00 from Kromer Co., Mound, MInnesota, as recommended by Mr. Buckley. Mr. Buckley estimated the cost of the tractor at approximately $4,000 with sickle; proposing to add a snow blower and broom later In the year. Buckley estimated the cost of the I-ton pickup @ $2,000 with trade-in of 1967 truck. Mr. Buckley said he will present Informat quotes for Council con- sideration at the next Councl I meeting. Ad.lournment The meeting adjourned at II :05 p.m. .~~. Charlotte MeNlash Clerk Administrator Notice of Meeting: The next Regular Councl I Meeting will be held on Monday, February II, 1974, at 8:00 p.m. at the Village Hall. -6-