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HomeMy WebLinkAboutCC 11-10-1997 MINUTES CITY OF ARDEN HILLS, MINNESOTA . CITY COUNCIL MEETING NOVEMBER 10, 1997 7:30 P.M. - ARMY RESERVE CENTER CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p,m, Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, Susan Keirn, and Paul Malone, Also present were City Administrator, Brian Fritsinger; City Accountant, Terry Post; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; Gregory Brown, BRW, lnc,; Administrative Secretary, Sheila Stowell; and Recording Secretary, Carla Wirth. ADOPT AGENDA . ML Brian Fritsinger, City Administrator, asked that Resolution #97-55, Vacating a Portion of the Fourteenth Avenue NE Right-of-Way in the Gateway Business District, bc added to the Consent Calendar as Agenda Item 4d. MOTION: Aplikowski moved and Keirn seconded a motion to adopt the agenda for the November 10, 1997, City Council meeting as amended, The motion carried unanimously (5-0). APPROVAL OF MINUTES A. October 27,1997 Regular City Council Meeting MOTION: Keirn moved and Aplikowski seconded a motion to approve the October 27, 1997, Regular City Council Meeting minutes as presented. The motion carried unanimously (5-0), CONSENT CALENDAR A. Claims and Payroll B. Authorization, 1997 Audit Engagement Agreement C. Amended 1997 Budget Recommendations D, Resolution #97-55, Vacating a Portion of the Fourteenth Avenue NE Right-of- . Way in the Gateway Business District ML Fritsinger explained Consent Agenda Item 4D is at the request of the City's attorney, relates to the action taken for vacation ofthe road, and is necessary for financing with the bank ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 2 . MOTION: Hicks moved and Malone seconded a motion to approve the Consent Calendar as submitted and authorize execution of all necessary documents contained therein, The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address Council on any item not already on the agenda, There were no public comments. UNFINISHED AND NEW BUSINESS A. Ramsey County Discussion, Jim Tolaas, Arden Manor Mobile Home Park Mayor Probst explained that Jim Tolaas, Ramsey County Public Works, was present to review the status and design options being considered for Highway 96. Specifically, the segment of Highway 96 from Highway 10 to 1-35W, It was noted that residents of Arden Manor Mobile Home Park had been invited to attend the meeting, Mr. Tolaas stated he wanted to present three proposals and explained that Gary Erickson, BRW, would be attending to present a roll-out map addressing a bridge at Highway 10. . It was determined to delay further discussion until Mr. Erickson was present. B. Planning Cases 1. Case #97-23, Site Plan Modification - Sign Relocation, Manufacturer's Service, U.S. Operations (MS), 4300 Round Lake Road Mr. Kevin Ringwald, Community Development Director, explained that Manufacturer's Service (MS) is requesting approval of a modification of the Site Plan approval which was granted in Planning Case #96-12 to facilitate the relocation of a wall sign to a new location. He explained that a special requirement of the Gateway Business District provides for approval of the location, type, size and design of signs within the Gateway Business District. The original signage provided for one sign band to either side of the building's five points of entrance for a total often wall signs. The original signage was planned for occupancy of the building by multiple tenants, however, the building is solely occupied by MS. MS currently has no wall signs on their building, so the applicant has not utilized any of the available signage that was originally provided for. The applicant's request is to locate a wall sign in the upper left hand comer of the building's west wall which would provide exposure to 1-35W. Mr. Ringwald advised that the Planning Commission, at their November 5, 1997 meeting, recommended approval of the proposed modification to the sign location (wall sign), based on the rationale that the proposed modification does not negatively affect the aesthetics of the . buildings and tbat the other ten wall sign locations will not be utilized, subject to the size of the wall sign on the west face not exceeding the amount allowed by the Sign Ordinance (100 square feet), ARDEN HILLS CITY COUNCIL - NOVEMBER 10.1997 3 . Mr. Ringwald added that the applicant had requested that they be allowed to keep the potential for one additional sign at the northeast (visitors) entrance without having to come hack through the Planning Commission/City Council review process. He commented that, given the extent of the original signage that was approved, it would seem appropriate to allow for two wall signs on this structure, each of which would be 100 square feet or less in area. Councilmember Malone inquired regarding the rationale for the sign request on the northeast corner. Tom Brunmeier, Facilities Manager of Manufacturer's Service, explained the east end of the building is all office and the warehouse/factory is to the west. They have designed and built a main visitor entrance, but have not yet opened the entrance. They don't intend to install the sign at this point, but want the ability to erect the sign at the visitors entrance without having to come back for another approvaL Mr. Brunmeier explained that the sign will not be lighted and will contain the company logo and lettering. He stated he is unsure of the exact size but it will be comparable to the sign on the other end of the building with black acrylic lettering and green ball which is their standard logo. Councilmember Hicks asked if the signs will exceed 100 square feet each, Mr, Brunmeier stated I that neither sign will exceed 100 square feet. He clarified that when the City approved the entire building, a sign was approved on that elevation and he wants to retain that approval without . having to reapply in the future, Mr. Brunmeier reported that the company is now incorporated and the owners have changed their name. MOTION: Hicks moved and Aplikowski seconded a motion to approve Planning Case #97- 23, Manufacturer's Service, V.S, Operations (MS), 4300 Round Lake Road, for a sign relocation as recommended by the Planning Commission to allow for two wall signs (west wall and northeast wall). It was noted that the 100 square foot restriction is not being included in the motion since it is a Code requirement. In response to Councilmember Malone, Mr. Brunmeier reviewed the types of directional signage they will utilize and eXplained that none will be erected until the street work is completed. Mr. Ringwald explained that directional signage can be approved administratively. Councilmember Malone inquired regarding the situation should this tenant sublease to other tenants who need additional signage. Mr. Brunmeier stated he understands another permit would be required and indicated that it is not their intention to sublease space to another tenant since they will need the space for expansion, . The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 4 . A. Ramsey County Discnssion, Jim Tolaas, Arden Manor Mobile Home Park (continued) Mr. Tolaas reviewed the plan that was discussed during his last presentation before the Council and explained revisions being proposed to shift the intersection somewhat to the north. He addressed their considerations on how to reduce the impact to Round Lake and still bring the Old Highway 10 connection into the Gateway Business District, yet away from the freeway intersection. He noted this will also provide a greater separation and allow a higher level of safety, ML Tolaas noted the location of the mobile home park and advised that it is anticipated that 17 homes may be impacted with the first plan, He reviewed a second proposal and options to reduce this impact to II homes by constructing a $250,000 retaining wall along Round Lake. He explained that Round Lake is heavily contaminated, so the County does not want to encroach at all into that area, He noted that this may reduce the impact to the mobile home park by six to seven units or $16,000 to $17,000 per mobile home park pad plus relocation costs to purchase the unit and relocate the occupants to a functionally equivalent unit, or $15,000 to $20,000 per unit. ML Tolaas explained that by investing in a $250,000 retaining wall, it will reduce the impact to eleven displaced families and the need to permanently relocate six or eight which is almost an equal cost offset ML Tolaas presented details of the entrance points to the mobile home park and Gateway Business District and areas of drainage which will be captured by a drainage system prior to . being released into a ponding area, He stated they have approached the State about cost participation with the freeway interchange but the State has delayed their decision until decisions are reached about the Highway 96 and Highway 10 intersection. He advised the State had indicated it may cost up to $60 million to get the freeway interchanges up to capacity. ML Tolaas explained that the service level of the intersection at Highways 96 and 10 may be reduced to a service level of "F" so the State suggested a grade separation at Highway 1 0 (a "fly over''), ML Tolaas stated they looked at cost estimates, grade changes, interchange connections, and determined that it is not possiblc to provide interchange connections due to the elevations. This will place a greater impact on I-35W. Gary Erickson, consulting engineer with BR W, explained that the grades would be impacted west of the North Heights Luthcran Church entrance, ML Tolaas explained that with a grade separation, Highway 10 can come in at the same location and the Highway 10 service road can be eliminated, Also, the section of roadway along the mobile home park can be shifted south to further minimize impact It also provides the opportunity to shift the entrance to the east to allow greater separation to the freeway interchange. ML Tolaas reported the cost estimate is about $1 million for a bridge structure at Highways 96 and 10, without ramp structures. He noted that the lack of ramp structures will create an impact. ML Tolaas pointed out the project boundary and right-of~way lines and area of impact to a . number of rear lots within the mobile home park. He explained how Highway 96 will have to be changed in elevation to provide more of a flat surface at the intersection, ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 5 . With regard to timing and funding, Mr, Tolaas advised that Mn/DOT has a vested interest to have a grade separation at Highways 10 and 96 since it provides relief to the freeway system. He commented on access options to the Arsenal property if an overpass is constructed. Mr. Tolaas stated there is some implication that if relief is provided with grade separation at Highway 10, the State may "buy into" cost participation for the freeway intersection interchange. He advised it will cost about $3.6 million to upgrade the I-35W/Highway 96 interchange to standards, Mr. Tolaas reviewed a question raised about future capacity needs at 1-35W and if the ramps can handle the additional ramp access requirement which is currently being shared at these two intersections. Mr. Erickson reviewed several traffic circulation scenarios and explained that they have looked at traffic volumes and a forecast of20 years into the future to assure it is a good expenditure of public funds. The project has been forecasted out to the year 2020 since the earliest it can be constructed is the year 2000. Looking at that, they believe traffic volumes can be handled, Mr, Erickson explained that the interchange will function at the service level of "C/D" without development of the Twin Cities Army Ammunition Plant (TCAAP) which is considered an acceptable level with flowing traffic without delays oflonger than a single cycle, He noted that this is more efficient because it would be a three-phased signal rather than the current eight-phase signaL . Mr. Tolaas explained that they are not looking for a decision tonight, but wanted to provide an update to both the Council and residents with regard to impact and cost estimates of this latest option. He stated there are three viable solutions but it is a matter of which is more acceptable. He explained that all are acceptable with regard to environmental impact Mr. Erickson advised the project estimate today is about $7.2 million without the grade separation and $8.3 million with the grade separation. Mayor Probst asked if City approval is needed for the grade separation option. Mr. Erickson stated that, to do a project of this nature, it generally requires a municipal resolution of concurrence of the project He stated there is an avenue for the State to override municipal approvals, but it is a longer process. Mayor Probst inquired about the option of depressing Highway 10 and leaving Highway 96 at its current elevation. He noted the triangular section of property within Arden Hills and the significant visual barrier that will result if Highway 10 passes over Highway 96. Mayor Probst requested that this option be considered, Mr. Erickson explained the current option is to leave Highway 10 at grade which will provide enough profile for Highway 96 to go under Highway 10. The elevation change of Highway 96 . east of Highway 10 would be at 3% and be accomplished before the Church entrance. Mayor Probst asked if the interchange would incorporate a cloverleaf design and if it would accept right-on and right-off traffic movements, Mr. Erickson stated this may be possible in the southeast quadrant since the traffic volumes making that movement are quite low. ARDEN HILLS CITY COUNCIL - NOVEMBER 10.1997 6 . In response to Mayor Probst, Mr. Erickson explained that this plan does not identify many of the intersections. Mayor Probst inquired regarding the exact location of the roadway connection and commented on the need to assure developable sites. Mr. Tolaas stated that this is just a draft and the actual location can be adjusted with Ramsey County still remaining a financial contributor to reconnect to Round Lake Road, It was noted that the mobile home park intersection will be signalized. Councilmember Hicks noted the proposal with the overpass will impact a lower number of mobile home units, Mr. Tolaas concurred and stated some ofthe lots may be redevelopable. Mr, Erickson agreed and added that other options like retaining walls can also minimize impact In response to Councilmember Hicks, Mr. Erickson stated the proposed freeway ramps are totally within the current right-of-way, Mr. Tolaas pointed out properties that are currently under public ownership and the option of increasing the right-of-way, if needed. Councilmember Hicks asked if the interchange will allow quicker movement of cars through the intersection, Mr. Tolaas answered affirmatively, Mr. Erickson advised that 24th Avenue at the Mall of America is similar to this proposal. Councilmember Malone stated that while he has many questions, he would like to ask the . audience for their input first Tom Brunmeier, reviewed traffic routes taken by his employees and their preference to use Hamline Avenue, He asked if this proposal will increase traffic onto Hamline Avenue, especially as the GBD is developed. Mr. Erickson stated they have not forecasted those volumes, but have looked at cars that are using Highway 10. He explained that the numbers using Hamline Avenue now are not very large, in the range of 40 in the peak hours, or 10% of the peak hour. Lynn Francis, Arden Manor Mobile Home Park, stated since she received the first letter it has been about one year and they just want a decision on the location of the road so they are no longer in limbo. She explained that they are unable to sell their home right now and they would like a decision either way. Mr. Tolaas stated the County must have a completed right-of-way plan approved before they can proceed with acquisition, He stated they can have a relocation person begin working with these residents. Mr. Erickson noted that once an alignment is selected, sufficient construction limits for right-of- way acquisition can be completed within about one month. Final construction plans would be . six to eight months out Mr. Tolaas stated the County needs input from the City to determine which alignment to pursue, ARDEN HILLS CITY COUNCIL - NOVEMBER 10.1997 7 . would be impacted but the home on the double lot can probably remain, He used the map to point out the location of these four units east of the bend in Todd Drive. Councilmember Aplikowski asked if this alignment will remain unless the Council decides that the intersection at Round Lake should be relocated, Mr. Tolaas stated this is correct and the proposal mimics what had been discussed previously. Mr. Tolaas stated the entrance point could be moved to the east about 120 to 125 feet which would shift tbe entrance road to the mobile home park over to the next two lmits. He stated that with creative retaining walls, the two end units could be recaptured and the permanent impact limited to several units, Councilmember Aplikowski asked how traffic northbound on Highway 10 can get back into Arden Hills, Mr. Tolaas noted the access can be gained from coming back to 1-35W. He agreed this will put more pressure on the freeway interchange. Ms. Pfiffer noted the new design does not include the Old Highway 10 frontage road. Mr. Tolaas stated that this is correct since it would create a conflict with traffic movement at the intersection, He reviewed the proposed alignment. Betty Seehafer, Arden Manor Mobile Home Park, asked if the only mobile homes impacted are . on the outside edge of Highway 96, Mr. Tolaas explained that only the first row of homes abutting Highway 96 would be impacted Ms, Francis inquired regarding how far the rear yards will be impacted, Mr. Tolaas stated the road will be shifted 60 to 65 feet to the north. Mr. Erickson clarified that the construction will be within the right-of-way and still be outside of the mobile home lots but the roadway will be closer. Mr. Tolaas explained the difference between the current rural design and proposed urban design, Ms. Francis asked about the distance between the edge of the trailer and roadway. Mr. Tolaas estimated it will be about 60 feet from the home to the curb in some areas and down to about 25 feet at the entrance. Ray Laden, Arden Manor Mobile Home Park, asked if the impact will move inside of the fences. Mr. Tolaas reviewed the location of the current fence line and advised that just west of the currcnt fence line, the slope will encroach inside the fence line. Mr. Pfiffer stated the traffic noise is loud now and expressed concern that it will be even noisier when located closer to their home. . Mr. Tolaas stated this is a valid concern and their impact statement did identifY a noise impact along that stretch of highway which can be reduced by the construction of a wall. He stated that they would offer either a noise Viall or enhanced landscaping to mitigate the noise concern. ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 8 . Ms. Francis asked how many mobile homes will actually be impacted, Mr. Tolaas explained that if a retaining wall is built along Round Lake, the number goes from 17 to 11. With the new plan, the impact would be reduced to the westerly edge, Joan Harven, Arden Manor Mobile Home Park, asked if the flow of traffic on Todd Drive will also be impacted. Mr. Tolaas stated there will be an impact and the traffic flow within the park would be changed. Morris Vaageness, Senior Pastor of North Heights Lutheran Church, stated their traffic is off- peak but heavy during certain times, He stated it would be nice to provide an eastbound access if Highway 10 goes over Highway 96. He asked if there could be a signal by their entrance during peak times to allow traffic to leave the Church. Currently, they hire police officers to direct traffic on special occasions. Mr, Tolaas stated they want to restrict the number of signalized intersections but would consider this option. Councilmember Malone stated that he finds this very frustrating. He reviewed that when the Council first talked about this project and asked about a grade separation, thcy were told it was out of the question. Now, the County is bringing it up and may cut off all interchange between Highways 10 and 96. He stated he believes an intersection can be placed at that location. . Councilmember Malone noted there is a significant amount of traffic that will need an access at this intersection and commented on traffic circulation patterns. He stated that he agrees with the lane separation but it must include an intersection and not be only a "fly over." Councilmember Malone asked MnlDOT to show other areas where they have cut off all intersection access, He stated this intersection may operate at an "F" servicc level but only for several hours a day during rush hour. He stated that he docs not agree with a no access situation since it will cut off the north side of the City and residents of the Arden Manor Mobile Home Park. Councilmember Malone stated this is not an acceptable approach and raised questions about the cost estimates being stated. Mr. Fritsinger requested clarification regarding the County's expectations with regard to the timing of the City's decision. Mr. Tolaas stated they want to provide the City with the information needed to make a decision so the City can determine which is the best option to serve their residents, He questioned whether an intersection operating at a service level "F" really serves the residents of the City. Mr. Tolaas agreed it would be nice to have a full interchange but advised that it is felt there is not adequate space. Mayor Probst asked if MnlDOT has exhibits which can be shared to help the Council better understand the bigger picture. Mr. Tolaas stated they will not look at bigger project needs until the year 2004. He reviewed other projects which may be under consideration, Mr. Erickson stated a folded diamond interchange could provide full access but there needs to be . appropriate separation with at grade interchanges at the Arsenal and signalization. Councilmember Keirn asked if the Arsenal intersection is more important than the intersection of Highways 10 and 96, Mr. Erickson stated he is not implying that, but is trying to explain that ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 9 . you can't have them both, He stated the project could have grade separation at Highways 10 and 96 but then the City needs to determine a different way to serve the Arsenal property. Councilmember Keirn stated the Council is only looking at this alternative and has not taken the Arsenal property into account or the option of ramps, etc. to serve the Arsenal property. Mr. Erickson agreed that they have not taken the next step to consider the Arsenal property. Mr. Dwayne Stafford, Public Works Superintendent, asked about the options available to the residents of the Arden Manor Mobile Home Park Mr. Tolaas stated they will work with Mr. Husnik and explained that "comfort level" is not justification for relocation. However, the project must remain within their right-of-way area. Wendy Korum, Arden Manor Mobile Home Park, stated she lives by the entrance and asked if she will have the option of relocation, She stated she has a two year old daughter and is concerned about the location of the proposed entrance. She asked if there will be fencing. Mr. T olaas stated they will look at fencing or security measures, Also, it is possible the entrance can shift farther east Mr. Erickson reported that the interchange has gone through the entire MnlDOT review process and been approved with minor changes, . Mayor Probst stated it appears the State does not want to commit to funding until the grade separation issue is determined. Mr. Erickson stated this is correct with regard to cost participation. Councilmember Malone stated he has always supported grade separation and suggested it be determined if access can be provided. He took exception to being held "hostage" by MnlDOT to accept a "fly over," cutting off all access in order to get funding. Mayor Probst stated it is difficult to understand the impact and access options with a "fly over." Councilmember Aplikowski asked if a map is available to show these options. She asked if the City wants access at Highway 10, how does it impact the entrance at the Arden Manor Mobile Home Park She also asked if there is no access to Highway] 0, how does that impact the traffic circulation. Councilmember Aplikowski stated that she does not support the grade separation with no access. Councilmember Hicks stated that he would like to see the cost estimates presented in writing indicating participants and what alternatives they inelude, He stated that he would also like to see planning on the circulation patterns for the TCAAP property and how it relates to the intersection of Highways 10 and 96. Mr. Fritsinger inquired regarding the ability of the County to help look at these options as part of . their scope of services for design work, Mr. Tolaas stated they can take a cursory review and point out potential conflicts but the City will have to address the Arsenal access and traffic patterns. ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 10 . Mr. Fritsinger noted several access points along the corridor and that there has been an indication that they will be closed with the grade separation, He stated there are currently six to seven single family homes with access trom Highway 10. Mr. Tolaas stated the grades on Highway 10 will not be changed and access will have to be provided to the frontage road, Mr. Tolaas stated the City originally took a position against grade separation at Highway 10, He stated MnlDOT is not holding the City "hostage" but has identified there are larger issues which need to be addressed. He stated the City could take a strong position on the type of intersection they would like constructed at the intersection of Highways 10 and 96 and the County will work with that. However if a grade separation is constructed, MnlDOT may reconsider cost participation, Councilmember Malone asked ifthe "fly over" could provide a bypass lane to allow access to Highway 10 northbound and the same type of access in the other direction. He stated he believes there are options to provide access at that intersection. Mr. Fritsinger asked about the RFP worked on with the 1-35W group and how many issues would be addressed by that study. Mr. Ringwald stated the main connections would be looked at as well as ways to enhance access to I-35W, A resident of the Arden Manor Mobile Home Park stated that she can currently access Highway . 10 or 1-35W. She inquired regarding the future access options and if they will be more difficult than currently exists, Mayor Probst suggested Staff work with the County on a reasonable timeline to work through the decision process, He also suggcsted that this issue be addressed again at a future worksession at which time diagrams of a broader area can be discussed with MnlDOT representatives. Mayor Probst stated the residents can then be invited back for further input. Councilmember Aplikowski inquired regarding the area of separation between the roadway and mobile homes. Mr. Ringwald reported that the mobile home park SUP authorizing this use does prescribe all setbacks, This information has been provided to Ramsey County. Mr. Tolaas stated it may require setback variances to recapture the impacted lots, Mayor Probst commented on tlle need to determine a time line so residents are aware of when a decision will be made. He thanked residents for coming. 2. Case #97-24, Variance - Side Yard Setback (house & deck addition), Arlyn Solberg, 3232 North Hamline Avenue Mr. Ringwald stated the applicant is requesting approval of a side yard setback variance for a house addition (three feet proposed when 10 feet is required) and for a deck (six inches proposed . when 10 feet is required) on a single family lot zoned R-L He explained that the applicant wishes to construct a house addition to expand their kitchen to the northeast side of the home. The house addition would be approximately seven feet, six inches in width and nine feet, nine inches in depth. The applicant also wishes to construct an attached deck directly south of the ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 11 . house addition, The deck would be triangular in shape and approximately 100 square feet in area, Mr. Ringwald advised that the Plarming Commission, at its November 5, 1997 meeting, recommended denial of the sidc yard setback variance for the house addition and denial of a side yard setback variance for the attached deck based on the "Findings-Side Yard Setback Variance (house addition and deck)" section of the Staff memorandum to the Plarming Commission dated November 5, 1997, It was noted that the applicant was not present tonight. Mr. Ringwald reported that they were also not present at the Planning Commission meeting. In response to Councilmember Aplikowski, Mr. Ringwald reviewed the existing floor plan and area of expansion. Councilmember Aplikowski asked where else the addition can be located. Mr. Ringwald explained the project can be minimized by using a stoop rather than a deck to provide an access point into the kitchen, In terms of the overall size and scope, the existing 132 square foot kitchen is in keeping with most kitchens and not unreasonable in area, Councilmember I~Iicks asked why the house is twisted on the lot as it is. Mr. Ringwald pointed out the general location of the house to the east. He advised that most of the homes were an original cottage-type of home with unusual configurations, Mayor Probst stated, perhaps, the homes were located to be parallel with thc lake, . COlmcilmember Hicks noted there is adequate space on the lot to construct a deck from the living room, MOTION: Malone moved and Hicks seconded a motion to deny Planning Case #97-24, Arlyn Solberg, 3232 North Hamline A venue, side yard variance for a house and deck addition based on the rationale that there is no demonstrable hardship or function of the property to justify the variance, Councilmember Aplikowski stated she can understand allowing one or the other and does not support deniaL The motion passcd 4-1 (Aplikowski), 3. Case #97-05, PUD Amendment, North Heights Lutheran Church Mr. Ringwald explained that North Heights Lutheran Church is requesting approval of a modification to the materials used on the exterior elevation of their building addition. It was noted that the Council reviewed and then tabled this request at its October 27, 1997 meeting to allow the applicant to return with very specific plans for improving aesthetics with brick or other materials that will provide a permanent surface and/or is in line with the existing building and image intended. Hc reviewed the revised elevation of the gymnasium to incorporate brick on the . upper elevation with the lower elevation being screened by vegetation. Mr. Ringwald stated he believes this addresses the Council's request for more design on the building elevations. ------------- ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 12 . Mr. R. Orlando Logelin, Minister of Administration at North Heights Lutheran Church, stated they were asked by the City Council to research records to determine whether there was oversight on their or the City's part regarding the misunderstanding on the issue of brick and were also to present a proposal for a compromise to a total brick wall. Mr. Logelin presented a detailed chronology of the history beginning with the Stage I Worship Center dating back to May 1, 1985. He stated that it was their conclusion that they were not required to use exclusive brick with any other future stages, Mr. Logelin explained their process for planning the expansion and desire to not use only one material but to break up that monotony by using additional materials and to differentiate the activity center from the sanctuary. He indicated that another consideration was economics, Mr. Logelin stated these were the three reasons to consider a combination of brick and broom finished (stucco) finished panel. He then reviewed the chronicling of Stage II activities for the expansion beginning in 1997. He pointed out the words "Face of Existing Building - Brick is to match existing and other materials of addition are to match or be similar to existing building" which are indicated on two pages identified as Exhibit A, pages 7 and 8 of the plan, He noted that page 4, item 5 of that same report has a paragraph entitled "Building. The exterior of the proposed building addition consists of face brick which will match the brick on the existing portion of the building. The two cupolas will match the prefinished standing seam metal roof that was used on the existing roof The building will be fully sprinklered." Mr. Logelin asserted that while this is not a false statement, it is an incomplete statement. Mr. Logelin continued his review of the past meeting minutes, . actions taken, and their process to receive and award the project bid. Mr, Logelin stated he believes the applicant has made themselves clear in the progress ofthese drawings. He stated they believe there was a lack of communication between North Heights Lutheran Church and City Staff but that their drawings have been very clear. Mr, Logelin stated they have never attempted to mislead the City and believe the documentation shows it is clear that the activity center always included materials other than brick but should match existing materials, which they have done. He stated their requests are tbat if the chronology is accurate as presented, then the building should be allowed to continue as originally approvcd, If the chronology is missing information to convince everyone the exterior materials should be other than stated in Exhibit A, pages 7 and 8, then they want to work with the City on the revised plan, as presented, and request approval of that. He stated if option 1 is not accepted but option 2 is approved, he will need to go back to his leadership to state the reasons why they cannot go ahead as originally approved and let them decide if they support the revised plan, If so, it will be brought back to the Council. Mayor Probst stated he does not take exception to the excerpts taken from various meeting minutes but thinks there is a substantial difference in the chain of events than, perhaps, what they or the architect is suggesting. He noted that the original documents on which approval was given, indicate everything will match brick or other materials, which he presumes are all of the . permanent materials, and does not include precast. He stated the expansion areas were considered not to be the permanent finishes on the building. Mayor Probst stated he cannot imagine presenting a project whereby it uses a significant amount of precast concrete and not identifying them on the preliminary plans. He stated he assumed "other materials" included the trim, flashing, etc. Mayor Probst stated that tbe Council, individually or as a whole, would have -------- ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 13 . had no reason to assume "other materials" would mean precast concrete. He stated he is willing to accept the compromise proposal but wishes this had occurred under a different chain of events. Councilmember Hicks asked about the process of submitting plans for building inspector review, He reviewed the memorandum indicating that on May 21, 1997 tbey submitted drawings that had identitication saying precast tipup panels. Mr. Ringwald stated when plans are indicated as "not for construction" then they are not for construction. He explained that Staff does not have time to review plans that are not for construction. Mr. Ringwald eXplained that from the time "not for construction" plans are submitted to the time "for construction" plans are submitted, details may change so StatT does not waste time reviewing the "not for construction" plans. However, Staff can determine a permit value based on those plans. Once the construction set of plans are received, the Building Official reviews them in relationship to the Uniform Building Code and that is his primary responsibility, Until that review is complete the Building Ofticial does not look beyond that scope. Then he assures Rice Creek Watershed and Council approvals are in place, Council member Hicks noted that the City received the "not for construction" plans on June 6th and then found specitic reference to concrete panels on June 14th, He asked if this is a normal timetrame for this review given the current work load, Mr. Ringwald answered aftirmatively, Councilmember Hicks stated his impression that the materials were to be brick except for the . cross and potential breakout for expansion walls. He stated his interpretation of the current building is brick but, perhaps, there should have been more discussion. Councilmember Hicks stated he is not concerned that the entire structure be all brick if there are other materials that the neighbors believe are aesthetically pleasing. He stated he knows neighbors have been concerned about lighting and NHLC has been responsive to those concerns, Councilmember Hicks asked if residents have been apprised of this proposal or that part of the exterior may be concrete. Mr. Ringwald eXplained that when this went before the Planning Commission in October, notitication was sent out Councilmember Hicks commented on maintenance issues and asked what percentage of the exterior portions proposed for precast are now brick and what the dollar difference is between this proposal and all brick. Mike Schraad, Welsh Construction, explained that the activity center is about 80% brick and 20% precast. Councilmember Hicks stated the permanent exterior surface on the sanctuary is brick. Mr. Logelin stated this is correct, except for the expansion areas. Councilmember Hicks asked what percentage of precast is now being proposed to be covered . with brick Mr. Schraad stated it is approximately one-third. Councilmember Hicks asked how much it would cost for all brick Mr, Logelin estimated an all brick building would be about $75,000, and $40,000 for the new proposal presented tonight~ ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 14 . Councilmember Hicks asked about the life expectancy of an all brick exterior versus precast over 75 years including labor, paint, and scraping, Mr. Logelin stated he does not know how often it would have to be painted, Mr, Schraad stated there would also be some maintenance over 75 years with brick and the precast surface maintenance would probably cost $2,000 to $3,000 every seven to eight years. Councilmember Hicks stated the request is to leave the total two surfaces as tipup concrete without any brick but, if the Council does not approve, they would have to go back to the membership with this new proposal. Mr. Logelin stated they do not want this to be a polarizing issue between NHLC and the City of Arden Hills and want to continue the good working relationship they have had. Mr. Logelin stated he wanted to review the chronology due to comments that NHLC was less than honest. He stated they wanted to show there was no other motive, Councilmember Hicks stated it appears that ifthis is not approved, the applicant is forced to go back to the congregation for approval. Joe Rickenbach, NHLC, explained that they will have to go back to the Council of Elders which represent the full congregation, . Councilmember Hicks stated he believes this proposal is much more attractive than precast alone and he would support it. He stated they have a beautiful facility and he would not want this portion of precast concrete to be in a state of disarray over time, Councilmember Hicks stated the City would expect it to continue to represent the quality of facility they currently have. Councilmember Malone stated he believes the Church has made this a polarizing issue based on their memorandum. He explained that when he sees the comment that it will be brick and other materials to match, he believes it will be just that since there is no other precast materials on the building, Mr. Logelin stated he thought that would be the intention. Mr. Rickenbach stated he went to every meeting and every time there was the mention of brick it was also mentioned "and other matching materials." He stated if Staff had mentioned "all brick," he would have pointed out two walls were not all brick. Mr. Rickenbach noted the draft minutes of the second Planning Commission meeting talked about this and there were representatives of the Church there who said nothing, but why should they say anything since there are two precast walls there and it was to match. He stated he never saw a "red flag" or he would have said something. He stated he never heard anyone say "all brick." Councilmember Malone pointed out the overhead submitted also says "brick and other materials." He stated if this is the case, then this is not good enough either and the City will have . to inspect every minor point. He stated that when others come before the Council and say they will use certain materials, they can be trusted to do just that. ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 15 . Mr. Rickenbach stated he understands how Councilmember Malone feels but ifhe shares his opinion he does not want the Church penalized. He stated there were comments at botb the Plmming Commission meeting and Council meeting that, perhaps, the Church did not represent things correctly. He stated his frustration that it is difficult to express, Mayor Probst stated he believcs he asked this question and someone responded that it would be all brick. He noted the meeting minutes are not all verbatim but he believes he asked this question. Mayor Probst stated he called City Hall for confirmation when he drove by the site and noted the precast panels, not brick. Councilmember Aplikowski stated she was not on the Council when this first came up and when determining an issue like this she likes to step back and look at what is now, not what was. She stated she does not share the same feeling about "all brick" mediums and believes several materials can be just a pleasing, She stated she is willing to accept the proposal as is and does not believe precast results in more maintenance than other surfaces, She stated she would hate this issue to result in a division between the Church and City and hopes an agreement can be reached, Councilmember Aplikowski stated she supports the new proposal if the Church is willing to follow through on it She stated, perhaps, the questions were not timely enough, words e1ear enough, or presentation correct Councihnember Aplikowski stated she can make this compromise and live with the rcvised proposal. . Mr. Logelin stated he just wanted to state their opinion, as the Council had requested they do. He stated he is willing to present the revised plan to their elders and does not want this to result in a fractured relationship. Mr. Logelin stated they will also take a closer look at their plans and reiterated they did not do anything intentional. Council member Malone asked what happens if the Church does not approve the revised proposal. He stated he does not know ifthe Council can approve of the revised plan if the Church does not want to approve it ML Rickenbach asked the Senior Pastor if he is willing to support the revised plan. Mr. Vaageness stated he will. Mr. Rickenbach stated he just wanted to present his opinion in a public forum. Councilmember Malone noted that NHLC is working with one of the biggest builders in the metro area and if the Church did not know, the contractor should have known. Councilmember Malone expressed reluctance to consider approval if it is not known whether the Church will approve the revised plan, Councilmember Keirn stated she believes that NHLC has the best of intentions and, even with the architect, maybe he should have known differently but there was a lack of communication. Co unci I member Keirn stated she does not believe NHLC is intending to misrepresent anything and they must work under a council just as the City does, . MOTION: Keirn moved and Aplikowski seconded a motion to approve the PUD amendment based on the elevation presented on Exhibit A-I dated November 4, ] 997. ARDEN HILLS CITY COUNCIL - NOVEMBER 10 1997 16 . ML Vaageness stated he does not get personally involved and delegates that responsibility. He stated that on behalf of the Church and those present, all want a good working relationship with the Arden Hills City Council. He apologized for the misunderstanding and stated that he understands how the Council reached their conclusions. He stated he hopes this will not be a barrier for future relationships. ML Vaageness stated he believes the NHLC council will give approval to the revised plan. Councilmember Hicks asked if the motion should include dimensions as indicted on the elevations presented on the overhead, ML Ringwald reviewed that the brick areas are 8 feet horizontal by 5 feet vertical Councilmember Hicks requested the motion be amended to include these dimensions. Councilmembers Keirn and Aplikowski accepted the friendly amendment. Councilmember Aplikowski requested the contractor be careful in dealing with Staff to assure no future misunderstanding. She encouraged that all issues be discussed fully between the contractor and City Staff Councilmember Malone stated he will vote to support the motion because it makes good business sense but he is unimpressed with how it got to this point . The motion carried unanimously (5-0). C. Miscellaneous Construction Projects 1. 1998 Cummings Park Washout Restoration, (Glenn Rehbein Excavating, Inc.), Final Pay Estimate ML Fritsinger explained that Glenn Rehbein Excavating, Inc. was the low bidder for the Cummings Park wash-out repair at $30,905, It was noted that a product called "Stay-Turf' was recommended by Rehbein's turf specialist in lieu of rip rap for the top portion of the washed out area. ML Fritsinger advised that the City Engineer concurred with the proposed change from using all rip rap. This change resulted in a deduction of $3,500 from the original contract price. The project has been satisfactorily completed for $27,405 and Staff recommends approval of the final pay estimate, MOTION: Hicks moved and Malone seconded a motion to authorize payment of the final pay estimate to Glenn Rehbein Excavating, Inc. for the Cummings Park wash-out repair project in the amount of $27,405. The motion carried lmanimously (5-0). D. Resolution #97-54, Receiving Feasibility Rcport and Calling for Public Hearing in the Matter of the 1998 Street Improvement Project . ML Stafford noted the Council received the feasibility report for the 1998 Street Improvement Proj ect at its September 8, 1997 meeting. This report outlined the scope of work proposed and provided cost estimates for the 1998 Street Improvements, Since that time, the Round Lake ----.-- ARDEN HILLS CITY COUNCIL - NOVEMBER 10.1997 17 . Road reconstruction portion of the project has been temporarily removed from the list of streets to be reconstructed. Staff has elected to continue with the Round Lake Road reconstruction as a stand-alone project at a later date. Due to the removal of Round Lake Road from the project, there is a significant reduction in the total cost of the improvement Mr, Stafford stated that Staff is requesting a second review of the feasibility report Funding for Round Lake Road is expected from MSAS Construction Funds and assessments to benefiting property, Mr. Stafford stated Slaffrecommends that the Council consider and approve the proposed resolution to receive the feasibility study and call for an informational meeting to be held on November 17, 1997, and a public hearing to be held on December 8, 1997, regarding the 1998 Street Improvements, It was noted that Staff realizes that the Council may wish to reduce the scope of work involved following the November 17, 1997 informational meeting due to the higher than budgeted costs. Staff proposes to spend approximately $510,000 for the 1998 Street Improvements. MOTION: Malone moved and Hicks seconded a motion to adopt Resolution #97-54, Receiving Feasibility Report and Calling for Public Hearing in the Matter of the 1998 Street Improvement Project. The motion carried unanimously (5-0). E. Resolution #97-56, Electing to Continue Participation in thc Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act . Mr. Ringwald explained that the City has not been a permanent subscriber to the Liveable Communities Act The Metropolitan Council has prepared a smaller resolution process to indicate whether the City wants to participate, Staff is requesting the Council approve Resolution #97-56, electing to continue to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for the calendar year of 1998. In response to Mayor Probst, Mr. Ringwald advised this is for one year. MOTION: Aplikowski moved and Keirn seconded a motion to adopt Resolution #97 -56, Electing to Continue Participation in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act The motion carried unanimously (5-0). F. 1998 League of Minnesota Cities and Association of Metropolitan Municipalities, 1998 Legislative Priorities and Policies Mr. Fritsinger advised that the Association of Metropolitan Municipalities (AMM) will be meeting this week and Staff would like to forward Council recommendations. He suggested the following which relate to the City's goals and policies: I) Levy limits/mandates . 2) Local authority 3) Public right-of-way to protect the City's rights 4) Purpose of metropolitan government structure 5) Transportation funding and turnbacks -------- ------------- ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 18 . 6) Criteria for Metropolitan Government Mayor Probst stated the issues oftransportation funding and right-of-way are currently the greatest impact to Arden Hills, The Council indicated consensus with Mr. Fritsinger's proposaL Mr. Fritsinger recommended the following for the League of Minnesota Cities (LMC) key policy points: 1) State local fiscal relations/levy limit issue and property tax change 2) Adequate funding for transportation 3) Unfunded mandates The Council indicated consensus with Mr. Fritsinger's proposaL ADMINISTRATOR COMMENTS Mr. Fritsinger reported that final action on issuance of bonds has been scheduled for the November 24, 1997 meeting and requested the Council formally authorize a special meeting on Novcmber 17, 5:00 p.m" at the Army Reserve Center. . MOTION Malone moved and Hicks seconded a motion to direct Staff to schedule a special Council meeting on November 17, 1997, at 5:00 p,m" at the Army Reserve Center. The motion carried unmlimously (5-0), Mr. Fritsinger suggested the Council may wish have a preview of materials proposed to be presented at the Truth in Taxation hearing scheduled for Thursday, December 4, 1997 at tlle Army Reserve Center. Mr. Fritsinger suggested the Council consider an earlier start time for the November 24, 1997 regular Council meeting to review those materials, MOTION Malone moved and Keim seconded a motion to direct Staff to reschedule the November 24, 1997 City Council meeting to begin at 7:00 p.m., for preview of presentation items for the December 4, 1997 Truth in Taxation hearing. The motion carried lmanimously (5-0). Mr. Fritsinger introduced Gregory Brown, BRW, Inc, who will be acting as the City's consultant engmeer. Mr. Fritsinger advised that the Business Development Committee had discussed an interest in finalizing the marketing brochure and would like to attempt to bring that to closure. He asked the Council to consider referring the brochure back to the Business Development Committee. The Council concurred, . Mr. Fritsinger provided an update on the Welsh Development project and reported that the storm water ponds have been redesigned and reduced in size. This information was forwarded to Nagele as the pond was the last item which remained to be resolved with them. The railroad is - ----------- ARDEN HILLS CITY COUNCIL - NOVEMBER 10. 1997 19 . looking at the easements necessary to do the utility work and that issue should be resolved shortly, Mr. Fritsinger reported on utility work which has started and is moving forward. COUNCIL COMMENTS Councilmember Hicks provided an update with regard to fee title on Lindey's triangular pieces of property, He advised that he had asked Tom Mulcahy to provide an opinion to the City. Mr. Fritsinger stated he had spoken with the City Attorney and Parks and Recreation Director about this and recommends a conversation among all parties, Councilmember Hicks reported that he is unable to attend the Northwest Youth and Family Services meeting this week. Councilmember Malone stated the Lake Johanna Volunteer Fire Department will meet to discuss if they should increase their benefits. He provided an update regarding this issue and urged caution so the City is not responsible for making up the difference, Councilmember Hicks requested Council direction. Mayor Probst stated this is an issue for contract discussion. Councilmember Malone concurred, . Mayor Probst supported as high a limit as possible to better protect the City. Councilmember Aplikowski indicated support up to 95 percent and no lower than 90 percent. The Council concurred, Councilmember Aplikowski stated she is glad to see progress made with Ryder Truck and the proposed Arden Hills signage. Councilmember Aplikowski stated she spoke with Highway 10 residents about their concern with the North Heights Lutheran Church development and the problem of parking lot lights shining into the new development. Councilmember Aplikowski reported that a resident approached her stating they feel bad that the City is treating the Nixon family so rough, to which she provided an explanation ofthe City's position. Councilmember Keirn asked if all need to be present next Monday in case she is absent. Mr. Fritsinger stated only a majority vote is needed, Mayor Probst reported on the facilities survey done in the Mounds View School District regarding athletic facilities and suggested discussion be held at the November 24 meeting regarding Arden Hills taking the lead on TCAAP with other cities participating in the cost. . Mr, Fritsinger stated in addition to other cities, Ms. Walsh is meeting with the Athletic Association to see if they will also participate. They have also talked about the cost and estimate it will cost $2,000 to $3,000 to prepare a design; not a large investment by anyone party. ARDEN HILLS CITY COUNCIL - NOVEMBER 10.1997 20 . ADJOURN MOTION: Keirn moved and I-licks seconded a motion to adjourn the meeting at 10:42 p.m. The motion carried unanimously (5-0), "<i.;;d!Iif City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held November 24,1997, at 7:00 p.m. at the New Brighton Council Chambers. . .