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HomeMy WebLinkAbout05-12-25-RMayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber lt ,-AEN HILLS Regular City Council Agenda May 12, 2025 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Jessica Jagoe, Interim City Administrator 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 5.A. Twin Cities Gateway Al Stauffacher, TC Gateway Visitors Bureau Documents: MEMO.PDF ATTACHMENT A.PDF 5.B. Proclamation Recognizing May 18-24, 2025 As National Public Works Week Mayor Grant Documents: MEMO.PDF ATTACHMENT A.PDF 5.C. Proclamation Recognizing May 11-17, 2025 As National Police Week Mayor Grant Documents: MEMO.PDF ATTACHMENT A.PDF 6. STAFF COMMENTS 7. APPROVAL OF MINUTES 7.A. April 14, 2025 City Council Work Session Documents: 04-14-25-WS.PDF 7.B. April 14, 2025 Regular City Council Documents: 04-14-25-R.PDF 7.C. April 28, 2025 Regular City Council Documents: 04-28-25-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 8.B. Motion To Approve First Quarter Financials Joua Yang, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 8.C. Motion To Approve Appointment Of Senior Communications Coordinator Jessica Jagoe, City Administrator Documents: MEMO.PDF 8.D. Motion To Approve Purchase Of Portable Pickleball Nets Matt Johnson, Recreation Supervisor Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.E. Motion To Approve Resolution 2025-041 Accepting Donations From Bethel University And Kerri Seemann Matt Johnson, Recreation Supervisor Documents: MEMO.PDF ATTACHMENT A.PDF 8.F. Motion To Accept Proposal For Consulting Services From Hue Life For Strategic Planning Services Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 12. UNFINISHED BUSINESS 12.A. Resolution 2025-040 Amending Resolution 2025-007 To Modify Language Of Conditions 28 And 29 In The Conditions Of Approval Of Planning Case 24-018 - Trident Development Elena Fransen, Senior Planner Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF 13. COUNCIL/STAFF COMMENTS 14. OPTIONAL ITEMS ADJOURN PUBLIC PRESENTATION - 5A ,`iIPEN HILLS MEMORANDUM DATE: May 12, 2025 TO: Honorable Mayor and City Councilmembers FROM: Allen Stauffacher, Twin Cities Gateway Visitors Bureau SUBJECT: Twin Cities Gateway Visitors Bureau Presentation Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • NO ACTION IS REQUIRED ON THIS ITEM Discussion Allen Stauffacher of the Twin Cities Gateway Visitors Bureau will be making a presentation to the City Council. No decision is needed from the City Council for this item, but if the City Council would like to discuss further items from the public presentation they could direct Staff to put this item on a future work session or regular meeting for official action. 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W_ CiJ � Q `J w � Z / N H z w w N i a W Z N Oz �o z �n Qw Cr 00 PUBLIC PRESENTATION- 5B lt EN HILLS MEMORANDUM DATE: May 12, 2025 TO: Honorable Mayor and City Councilmembers FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Proclamation in Recognition of National Public Works Week Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider • Adopting a Proclamation formally designating May 18-24, 2025 as National Public Works Week in Arden Hills. Background/Discussion National Public Works Week is a celebration of thousands of men and women in North America who provide and maintain the infrastructure and services collectively known as public works. Instituted as a public education campaign by the American Public Works Association in 1960, the weeklong celebration calls attention to the importance of public works. This year's theme is "People, Purpose, Presence" for the National Public Works Week poster. The poster highlights three cornerstone ideals that motivate public works professionals to serve in their communities every day. Meeting the needs of people is what gives public works its sense of purpose. Many times, publics works professionals will never meet those whose lives have been impacted because when things are going right, no one knows that public works is there. Yet without fanfare, public works is ever present, working in the background to advance quality of life for all. Our Arden Hills Public Works employees take great pride in their work. The week of May 18- 24, 2025 honors these professionals who serve the public good every day with quiet dedication. Budget Impact None Attachments Attachment A: Proclamation Page 1 of 1 Attachment A -AvEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA PROCLAMATION To recognize May 18-24, 2025 as National Public Works Week WHEREAS, public works services provided in our community are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, are vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform, THEREFORE, BE IT RESOLVED that the ARDEN HILLS CITY COUNCIL formally designates May 18-24, 2025, as National Public Works Week in THE CITY OF ARDEN HILLS, and calls upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. David Grant, Mayor Brenda Holden, Councilmember Emily Rousseau, Councilmember Tena Monson, Councilmember ��t Weber, Councilmember PUBLIC PRESENTATION - 5C 'It EN HILLS MEMORANDUM DATE: May 12, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Proclamation in Recognition of National Police Week 2025 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider • Adopting a Proclamation formally designating May 11-17, 2025 as National Police Week in Arden Hills. Background/Discussion Each year the City Council is requested to recognize National Police Week by adopting a proclamation as provided by the Ramsey County Sheriff's Office. This proclamation honors the service and recognizes the sacrifice of law enforcement officers everywhere as they protect our communities. Budget Impact None AttarhmPnt Attachment A: Proclamation Attachment A 'It --ARZEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA PROCLAMATION To recognize National Police Week 2025 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy WHEREAS, In 1962, President Kennedy proclaimed May 15 as National Peace Officers Memorial Day and the calendar week in which May 15 falls, as National Police Week; and WHEREAS, National Police Week was established by a joint resolution of the United States Congress in 1962; and WHEREAS, There are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Ramsey County Sheriff's Office; and WHEREAS, Everyday law enforcement officers are the first to be on the scene to help those in need and are dedicated to serving the community; and WHEREAS, National Police Week pays special recognition to law enforcement officers who have lost their lives in the line of duty for the safety and protection of others; and WHEREAS, Over 56,000 assaults against law enforcement officers are reported each year, resulting in approximately 17,000 injuries, and assaults against officers in Minnesota have increased by over 160% in the last decade; and WHEREAS, Since the first recorded death in 1786, approximately 27,000 law enforcement officers in the United States have died in the line of duty, including members of the Ramsey County Sheriff's Office; and WHEREAS, The names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; and WHEREAS, In 2024, 165 officers died nationwide in the line of duty and their names will be added to the National Law Enforcement Officers Memorial this spring; and WHEREAS, The service and sacrifice of all officers who died in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund's Candlelight Vigil on May 13, 2025; and WHEREAS, On May 15, 2025, the service and sacrifice of all officers who died in the line of duty will be honored by the National Law Enforcement Officers Memorial Fund and the Minnesota Law Enforcement Memorial Association; and WHEREAS, The service and sacrifice of Ramsey County suburban law enforcement officers who died in the line of duty will be honored during the Ramsey County Suburban Law Enforcement Memorial Ceremony on May 15th, 2025. NOW, THEREFORE BE IT PROCLAIMED, the City of Arden Hills City Council designates May 11-17, 2025 as Police Week in Arden Hills, Minnesota, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. David Grant, Mayor / C. Emily Rousseau, Councilmember Kur eber, Councilmember �IZ Brenda Holden, Councilmember Tena Monson, Councilmember M� -ARDEN HILLS Approved: May 12, 2025 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION APRIL 14, 2025 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL DRAFT Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council Work Session at 5:30 p.m. Present: Mayor David Grant, Councilmembers Kurt Weber, Emily Rousseau Brenda Holden and Tena Monson Absent: None Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL Mayor Grant noted many people were in attendance. He invited members from the public to speak. Nick Tamble, 2800 Laport Drive, Mounds View and Seth Baetzol, 2343 Larpenteur Avenue, Maplewood. They wanted to speak on an economic impact item. He held an Ice Swim event in Arden Hills on February 22, 2025. They cut a 25-foot hole in Lake Johanna. The event hosted 100 swimmers, from across the United States and included some international participants. The economic impact of that day was about $150,000. They planned the event in 14 weeks. Tickets sold out in 20 days. Ice dipping is a growing activity. Ice swimming is likely to be an Olympic event in 2030. He is looking ahead to January of 2026 where the economic impact would likely exceed $1 million. He understands there is funding available for this type of event. He thinks this would be a good event to pursue those funds for. Councilmember Holden said the request is pursuing Twin Cities Gateway Funding to advertise next year's event. Seth Baetzol gave the history of Ice Swimming. These events started in Europe but they are beginning to popularize in the United States. The event in Arden Hills this year was scheduled on the same day as another Ice Swim event in Vermont. The hope is, if the Arden Hills event is held ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 2 on a separate date, they could attract some of those swimmers and increase the economic impact this event will have. They will give some of the money to the International Ice Swimming Association to get more attention on the Arden Hills event. He shared about several famous and renowned people who attended, and the hope is that even more will help spread the message about the Arden Hills event. Mayor Grant asked if they are requesting that this event be eligible for Twin Cities Gateway Funding. Seth Baetzol confirmed. Mayor Grant said the Council will take that up under an agenda item. Money the City receives are limited to advertising. The Gateway Visitor's Bureau has a wider latitude if they wish to fund the event. Councilmember Rousseau asked if he was pursuing the Net Regional Grant from the Twin Cities Gateway, as well. Nick Tamble confirmed. He has a meeting next week to discuss that. He said there are several avenues for them to explore. Mayor Grant asked if anyone else in the audience wished to speak about anything other than the Thrift Store Zoning. Seeing none, he read the Public Inquiries and Informational standards to include stating name and address for the record, speak for three minutes or less and understanding that Council may not respond to inquiries at the same meeting where the issue was brought forth. He invited the public in attendance to step to the front. Brett Foss, 13392 Geneva Way, Apple Valley — He is the owner at Odds and Ends Thrift Store. He brought people who are in support of his business. He is asking for the process and hear what the Council has to say on what can be done to continue operating his business. He has 600 signatures from people. He has local business owners who are supporting him. He said thousands of people have reached out to him, not just because this was on the news. He understands the desire to not have another Goodwill. That is not his business. There is no donation or drop off lane. There is no garbage or other chaos going on. The biggest thing he has taken from this experience is that people are supportive of small business in this community, and they want their voices heard. He said people requested that he return to speak to the Council on their behalf. He is open to answer any questions and discuss his options. Councilmember Holden reminded that this is the Public Inquiries and Informational agenda item. The Council does not respond or ask questions. Brett Foss said he understands. He thinks there are several other people here to voice their support. He left a copy of the documents he prepared with Staff. Carol Goodson 1701 Hollywood Avenue NE, Minneapolis — She requests that Council work with the owner so that he can remain in their current location. Most people don't think of Odds and Ends Again as a thrift store. They say it's closer to an antique or vintage store or boutique. They don't take general consignments. All of their items are from the family homes of the clients that they help. The sale of these items helps the clients pay for their move or other expenses. The ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 3 focus has been on zoning. There is more to the overall picture of what they do. They are a part of a family of businesses operating at this location. Senior Life Management is the parent company and the overall umbrella whose mission is to help seniors in transition. There are home maintenance plans and handy man services to help seniors who want to stay in their homes. The realty brokerage arm of Senior Life Management helps clients sell their home or buy a new one. Sort Toss Pack helps when a client is ready to move, or they just want to declutter in preparation for a future move. The sorting is done at the client's home. Odds and Ends Again is the retail arm that sells the items from Sort Toss Pack. This store brings value to the community. The shop is a destination for many people. They come to Arden Hills specifically to shop in this store. Odds and Ends Again sells solid furniture at affordable prices. This is a retail store, taking space that had been vacant for quite some time. If the store remains in this location, more staff will be hired. She is requesting that the Council work with the business owner to keep this small business open. Anita Alexander, 1355 Indian Oaks Trail — She said in light of the tough small business environment and in light of the fact that so many businesses are closing, she is confused why the City wouldn't try to change the zoning laws in order to allow a viable business to remain operating. They are paying taxes. We want money to come in. She is confused. Councilmember Holden helped her understand what the company would have to do. That wasn't in writing from any other Work Session meeting minutes stating how much it would cost to change the zoning. She really wants the Council to look at it and see why we would not do everything we can to keep this business there, rather than moving them out and thinking something else will come in. Toni Wellwooding, 120 Demont Avenue E, Little Canada — She works for Senior Life Management in the Sort Toss Pack area. She outlined how the shop generates business for surrounding businesses, through referrals and patronage. She shared personal memories from specific clients. She thinks expecting the business owner to apply and pay for something without knowing if it will be approved is wrong. Jannette Wasnin, 111021 Larpenteur Avenue, Roseville — She is a regular customer of this store. She was heartbroken when it closed. She was so happy to learn they reopened. She has helped spread the word that they are here. It will be a great disservice to this community if he's not allowed to stay. Katrina Evenfelt, 249 Poplar Drive, Shoreview — She is a regular customer from when it was open in the prior location. She has found unique and good quality items for her daughter's and mother's homes. This business provides essential services for people who are downsizing or looking for new furniture. She can't see how it could be decided that it would be beneficial for them to go elsewhere. If this store remains open it will bring new customers, bring tax dollars and benefit nearby businesses. Alicia Waltman, 1316 Indian Oaks Circle — She has been a resident for 37 years. She purchases clothing and furniture second hand, to afford to live in Arden Hills. There is a need for these types of stores. The economy is terrible. Thrifters are a community. She doesn't understand why Arden Hills doesn't want this store. 2. RESPONSE TO PUBLIC INQUIRIES None. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 4 3. AGENDA ITEMS A. Thrift Store Use Zoning Standards Senior Planner Fransen presented the information regarding current zoning language for thrift store uses for Council's discussion and consideration. She pointed to the Staff memo that outlined historic background of previous city reviews of businesses with the thrift store characteristics and the definitions used for those reviews. Senior Planner Fransen said in 2015 the Council approved a PUD amendment to allow for the construction of a Goodwill at County Road E and Lexington Avenue. The business was classified as a retail sales and services use. There was no thrift store definition, at the time. The use was permitted. In 2016, a separate thrift store definition was added and it was incorporated into the code. With these amendments the definition for retail sales and services was updated and additional conditional use permit criteria for thrift store uses were added to the code. Thrift store uses were added as a use allowable by conditional use permit in the B-4 and I Flex zoning districts. At that time, existing thrift stores in the B-2 zoning district would be grandfathered in. Senior Planner Fransen said Staff surveyed how 11 neighboring communities define and regulate retail sales/services and thrift store uses. Six of the 11 communities include separate definitions for the two uses. Of those six, two communities zone thrift store use separately from retail businesses. In five of the 11 communities a second-hand dealer license is required. Of those five, one community requires a conditional use permit and a license. She said Staff is seeking direction on the zoning of thrift store use. Mayor Grant asked for the definition of thrift store. Senior Planner Fransen said a thrift store is currently defined as `a business for which the stock of goods is primarily used and may include the following operational characteristics. 1) Receipt of used items directly from the public at the business location. 2) Processing, conditioning, cleaning or repair of used or returned items for resale. 3) Storage of used items onsite for processing, resale or disposal. 4) Receipt of goods through purchase, consignment or donation. Mayor Grant asked Senior Planner Fransen to recount her first meeting with Brett Foss, the owner. Councilmember Weber brought a point of order that this discussion is surrounding thrift use, not Odds and Ends. Mayor Grant said Council can discuss whatever it wants to talk about. Councilmember Weber understands that but wanted to point out that the item on the agenda is thrift store use, not the history of Odds and Ends in Arden Hills. Mayor Grant believes they are part and parcel to each other. We just had several people testify specifically about Odds and Ends. It is appropriate to ask Staff about their interactions with Odds and Ends. Councilmember Holden asked who has the floor. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 5 Councilmember Weber said he just made a point of order. Mayor Grant said he does. Councilmember Holden said Councilmember Weber is talking over Mayor Grant. She doesn't want two people talking at the same time. Mayor Grant said he has the floor but a Councilmember can raise a point of order, but that doesn't give him the floor afterward. He has made his ruling. Councilmember Weber requests Council consideration. Mayor Grant said Council doesn't take votes at work sessions. Councilmember Weber said we are discussing something that is not on the agenda. Mayor Grant said we are discussing thrift store use. Councilmember Weber understands. We are discussing whether we should do something with thrift store use in the City of Arden Hills zoning code, not the history of Odds and Ends. He said those are two different topics. Councilmember Holden is confused because the whole purpose of this topic being on the agenda is because people said the City isn't doing what we should do for this small business. Any rule change is for this one small business. Therefore, she doesn't understand why we can't ask about the history. Mayor Grant asked if Senior Planner Fransen was approached by anyone in February of 2024 and if she explained the process for changing the zoning in that specific district, so they could move in. Senior Planner Fransen confirmed at that time she was contacted by Mr. Foss with questions about the zoning code for a different property, within Arden Hills, and if a thrift store use would be permitted. That property was located in the I-1 Zoning District. She told Mr. Foss that use was not permitted in the zoning code. She shared information with Mr. Foss about next steps, for the process to amend the zoning code for that district. Mayor Grant asked if Mr. Foss followed through with the process after she advised him of the requirements. Senior Planner Fransen said he indicated that he was not interested in moving forward at that particular property. Mayor Grant asked if anyone has submitted an application to change any zoning district to include thrift stores. Senior Planner Fransen said no. Mayor Grant asked if there was any documentation, in writing, that Mr. Foss received this information. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 6 Senior Planner Fransen confirmed she communicated via email to convey next steps for that property. Mayor Grant asked Senior Planner Fransen if it is her opinion that Mr. Foss understood he would need to apply for a zoning change or conditional use permit. Senior Planner Fransen said she outlined the process for allowing it but did not share the conditional use permit requirement. She conveyed that she would work with him on next steps, if that were involved. If he had moved forward with an amendment to the zoning code, she would have mentioned how it was permitted by conditional use permit in the zoning districts where it is allowed. Councilmember Rousseau said the Association of Retail Professionals lists three types of thrift stores. She wonders if Council is planning to focus on a specific type of thrift or are we discussing the overall use. How would that affect the code updates that are happening? She sees empty buildings on Lexington. She understands some people are not fans of thrift stores but she would not be opposed to a competitor of Goodwill going into one of those vacant buildings. She was seeking clarity if the discussion is surrounding all types of thrift or just the one that fits in with this particular business. Councilmember Holden said she keeps hearing how the City is not being supportive of this business. She thinks it's a viable business and it's great. She has the email that Senior Planner Fransen sent to Mr. Foss. She outlined where the zoning would allow this business. He chose to go somewhere different. Goodwill happened when the PUD changed the hotel to a college dorm. We were told it was going to be an 8,000 sq. ft. building with hardly any traffic. Ramsey County pushed back regarding the corner. Council objected to Goodwill based on those issues, not based on what business it was. Savers and Salvation Army want to be here. The reason they want thrift stores in this area is not for the sales but for the donations. Goodwill's entire model is based on the donations from wealthier communities. That is why thrift stores were restricted. It had nothing to do with personal preference. There was a lot of information the Council considered. It's insulting to suggest it was just personal preference. If we say thrift stores are allowed, that's what we're going to get. It was restricted to certain zoning districts because thrift stores tend to be a destination location. She said the Tavern Grill wouldn't be here if we had a ton of thrift stores along Lexington. From County Road D all the way down, this is the only strip mall there is. The sentiment she is hearing is that this business owner should be doing what has been outlined for him. He does get some items donated for free that he then sells. It's not strictly consignment. If we change the definition to consignment, some of his inventory can't be sold. There are a lot of things to look at. This business has a great model. She keeps hearing that the City should be working with him. City Staff have met with him and communicated to him what his options are. The only option he has chose is strong arming and bullying. She heard from a lot of people when they started learning about the situation. She laid out how things actually went. The response has been that the owner isn't telling anyone that he was told by the City what his options are. If he had used his energy working on the steps outlined by the City, rather than emailing everyone on his list, maybe something could have been accomplished. We have zoning for a reason. There are processes in place to amend zoning. She is for conditional use permit. The gentleman doesn't want to do that. He told staff he didn't want to. Councilmember Weber asked how many thrift applications the city received between the initial application for Goodwill in 2013 and the zoning code amendment in 2015. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 7 City Administrator Jagoe said zero. Councilmember Weber said there was one response to an email that he didn't see from Councilmember Holden that he was copied on. She stated that a bunch of thrift uses wanted to move into our city. So, looking into it, it appears there were none. Councilmember Holden said that's not true. Councilmember Weber said it is difficult to rebut that. He read the minutes from the 2015 case. There was no explanation, no valid reason, no statement that all of these thrift uses were going to move in. It was brought up as a potential concern but no actual applications were received. Arguing against a valid retail use in one of our retail zones is creating an issue that doesn't exist. Councilmember Holden asked if Councilmember Weber read the minutes where the Salvation Army came out, took Council on a tour of the building where they wanted to locate. Councilmember Weber said if it wasn't part of that specific planning case, he did not. He can't be expected to read minutes from every meeting since she took office. Councilmember Holden said she is expected to know it. She said the bottom line is there was no application because the City told them we weren't interested in changing all the rules for their business. Councilmember Monson thinks there are two issues. One is exclusionary zoning and if we should allow thrift in places where they can be successful within our zoning. Second we can legislate poor choices by the owner of Odds and Ends at a later date, if he so chooses to come forward, in the event we allow thrift stores. In her mind these are two different questions. For today's conversation she would like to focus on thrift store use. She has so many questions. What types of business does thrift store entail? What definitions should we be considering? Is that a pawn shop? She needs to know what the definitions are and what they do and do not include. She is open to restricting a stand-alone building. Maybe they can only be allowed in a strip mall. She has a lot of questions regarding thrift or pre -owned items. How can we thread the needle in a way that works for the community but also works for businesses? She thinks the business in question is a good one. It can be successful here because of the foot traffic. There is direct and indirect economic impact. Legislating the owner, today, probably isn't the right way to go. She wants the public to understand the process to change and amend the code. We are in the process of reviewing and cleaning up the zoning ordinance. That's a two year process to review requirements surrounding conditional use permits vs. permitted uses for residential and commercial zones. Council doesn't proactively go back to find problems. When someone comes in and says something doesn't fit there are two options. The first one, and the path 99% of businesses will take, is the business owner can come forward and say they would like a text amendment. That is the path of integrity and respecting the City's ordinances and codes, even if it's outdated. Option two is the Council chooses and actively decides to change the ordinance. In March the discussion was if we want to make this ordinance change because the business owner clearly has chosen he isn't taking the options laid out for him. Council has to decide if we are going to make this change. She is in support of doing that. However, if we allow this, the business owner probably has to come back to get a permit. She is open to Council discussing definitions of thrift and what it looks like. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 8 Mayor Grant said it was asked if there were other thrift applications, Salvation Army didn't apply but they wanted to be here. Will they still want to be here? Probably yes, along with Savers and a bunch of others. Our area is unique. The median income in North Oaks, Arden Hills and Shoreview is the reason the thrift stores want to be here. They want to be here for the donations they would receive. He read from an email from the business owner, replying to the process to change the use, he said "I guess I will walk away and table this one and not waste resources in Arden Hills to bring my business in." That was early 2024. Then one day he was there. He had conversations with the City. There was an avenue for him to follow. He refused to follow it and then moved in, anyway. Staff is good at documenting and researching things. They always follow up with notes. He appreciates that. It doesn't change the situation we're in, but it does tell us what happened, how it happened, who came in and what was said. Councilmember Weber asked if there is any documentation on the meeting with Savers. He asked when that was. Mayor Grant said it was the Salvation Army. He said Staff is good at keeping documentation, we could ask them to research it. He believes the location was near the McDonalds across the rail road track. They wanted a combination of the store and residence in a commercial district. Councilmember Rousseau said she appreciates the professionalism of Staff through out this process. She also wanted to note that she is a volunteer with Stewart Longfellow Senior Living and she sees a need for the services that are provided by this business. Not just the retail business but also the satellite business around that. She recognizes that owning a business comes with a lot of hard work. She asked what the fee is for a conditional use permit. City Administrator Jagoe said she would confirm, while discussion continued. Councilmember Rousseau asked if the conditional use permit was recommended to the owner. Senior Planner Fransen said in the current zoning code, there are certain zones where a thrift store could be allowed, with a conditional use permit. The zones that allow it currently are B-4, I - Flex districts. City Administrator Jagoe said the application fee for a conditional use permit is $400 and there is an escrow of $1,500. Councilmember Rousseau would be willing to consider waiving the fee, if the business owner will go through the process and allow the business to remain open while it goes through the process. City Administrator Jagoe said Council can give that direction. The current location of the business would trigger the need for an ordinance amendment and that application would have another application fee and escrow. If Council elects to change the ordinance to require a conditional use permit, this property also has a Planned Unit Development (PUD). A PUD is the overlay for that site, which allows for just a retail use. The PUD would also have to be amended to allow for a thrift store use. There are a couple different applications that would be required in addition to the CUP. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 9 Councilmember Rousseau said that would just address this one issue. There is a larger conversation about the overall zoning to be had. Councilmember Weber thinks it is worth pointing out that in 2015, when the Planning Commission heard this, they recommended B-2 and B-3. They recognized that B-2 and B-3 are the only viable retail zones. The Planning Consultant just did a review of those commercial zones and they said that B-4 doesn't act as a retail center for Arden Hills. The only place where thrift is designated is tucked back behind Lexington, but not on Lexington. The only place you can build this retail use is in a non -viable retail zone, by conditional use. He supports moving forward. He understands Councilmember Monson's comments regarding stand-alone buildings. Drop offs are also something that will have to be considered. He is hesitant to make that a conditional use permit. The thinks that's counter to what we're doing with the zoning code changes. He thinks a big part of that process will be eliminating conditional use permits, as much as possible. Councilmember Holden agreed that we need define what a thrift store is. She didn't realize the decision has been made to get rid of conditional use permits. She doesn't think anyone is against this business. There has been such a lack of respect that the business owner has shown toward the City's rules and regulations. It amazes her that we have a developer spending $35 million to build an apartment and they are following every regulation and presenting multiple concept plan reviews with Council and are getting yelled at from the bench. And here we have someone who totally ignores City Staff, rules and zoning and then comes to us expecting us to bend over backwards for him. We need to analyze how a thrift store is defined and make sure we have what we want where we want it, instead of leaving it open ended. Mayor Grant said even if we change the zoning, the owner of Odds and Ends has been clear that he's not going to go through any of the processes. He refused to apply for anything. If we change the zoning, he'd still have to apply for multiple applications and he's not willing to pay for them, anyway. He disagrees with waiving application fees. Other applicants come in and the follow the zoning code and make the proper applications and pay the applicable fees. This shouldn't be treated any differently because he moved in when he wasn't supposed to. Councilmember Weber commented on Councilmember Holden's remarks regarding the $35 million apartment project developers being yelled at from the bench vs. bending over backwards for this shop. In the last meeting Council talked about not attributing comments to other Councilmembers. He thinks that applies here. She is misinterpreting a Councilmember's statements. He is not arguing for Odds and Ends. Mayor Grant said Councilmember Holden did not make the comment relative to him. Councilmember Weber said she attributed those comments to another Councilmember. He is talking about Odds and Ends now. He is not arguing in favor of Odds and Ends. He is arguing in favor of adding a retail use to a viable retail zone. That is what this is about. It isn't about Odds and Ends. This is about a use in the City that is stuck in an area where it can't survive and it's not a retail center. He does not agree with waiving fees or any other part of the process that every business has to go through as part doing business in the City. In order to be a partner with the City, you have to do the business that is required. This business model works very well for our population. However, the only option for this use is in a zone where it can't survive, that's a problem. There are a lot of things that need to be discussed. This isn't about giving anyone a pass. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 10 Councilmember Monson asked if every business in the City needs a license. City Administrator Jagoe confirmed. Councilmember Monson asked what the goal of the license is. City Administrator Jagoe clarified it is a registration or a license, depending on the type of business. There is a form that we ask businesses to complete. Councilmember Monson asked what the intent of registration or licensing a business was. City Administrator Jagoe said it is so the City can maintain a business registration list. There are some fees, specific to the use, in some cases. Assistant to the City Administrator/City Clerk Hanson said as part of that process we also collect a certificate of insurance to ensure coverage. Councilmember Monson outlined her opinions for Council consideration. She would like to have a separate definition for thrift store. She doesn't want it to be lumped with retail. She is not sold on having it be a CUP. She would be open to the `permitted with standards' concept that the consultants are suggesting in the ordinance review. Maybe a standard could be they must be part of a multi -tenant building. Requiring the license should remain in place. She would like to see it allowed in B-2 and B-3 districts. Councilmember Rousseau said she likes the CUP criteria in our code in section 1325.046, page 3. When defining retail and thrift she thinks the language will ensure the business that comes in is equipped to handle that type of business. She found definitions for consignment thrift, drop-off thrift and non-profit thrift. She thinks the CUP does a good job of limiting where it could go so it wouldn't harm the businesses around it. Her biggest concern is suddenly there are multiple thrift stores and there are lots of drop offs and that would impact other businesses. She's open to adding the language into code, outside of a conditional use. Mayor Grant appreciates the business model of Odds and Ends. He is not in favor of changing the zoning. He was here when Salvation Army came through. This is a prime location in one of our better known strip malls. He can see why someone would want to have that location. He can also see there are a number of other businesses that could move into Arden Hills. He thinks we have been a good steward for that area and have brought in The Tavern, Walgreens, Lifelong Wealth Advisors. He is not in favor of changing the zoning. He is okay with the CUP in the B-4 and I -Flex districts. He doesn't agree that retail wouldn't be successful in the B-3 zone. There are retail businesses in that area. There were a lot of other places that Odds and Ends could have chosen and they didn't. They didn't apply for anything, didn't change anything, didn't work with Staff after the procedure was explained and then just moved in. Councilmember Weber asked if Council would support B-2 or B-3. Councilmember Monson said B-2 and B-3. Councilmember Rousseau said B-2, B-3 and I -Flex. B-4 is where we put cannabis. If we aren't willing to put thrift there because retail can't survive, that's a whole other issue. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 11 Councilmember Weber was looking at the uses chart. That's the only other use in B-4 that could be considered retail. Mayor Grant thinks there is a lighting store back in there. Councilmember Weber takes issue because the consultant the City has hired to review our zoning has said B-4 is not a viable retail area. People can disagree but the expert zoning professional is saying it's not a retail center. We can make retail allowable there. It's hard to justify forcing this use to be in a zone where retail can't survive. There's no foot traffic. He supports B-2 and B-3. He's willing to support it as conditional. He is curious what the Planning Commission will have to say. He thinks we should send it to the Planning Commission. Councilmember Holden we hired someone to look at the zoning. It's one company. There are 500 other companies that do the same thing. They could have a different opinion. She thinks it needs to be a CUP and we need a definition. Councilmember Monson said she is open to advancing it to Planning Commission if Staff has enough information. Mayor Grant said Council should vote on it at a Council Meeting. Councilmember Monson asked if he was requesting a vote to send it to Planning Commission. Mayor Grant said if you're going to send something specific to one of the committees, we should vote. Councilmember Monson doesn't think we've done that before. Mayor Grant said we have. He thinks the Council should vote if we want to send it to Planning Commission. He said we are the applicant. Council directs that. He asked for confirmation. City Administrator Jagoe said confirmed Council has given that direction. Mayor Grant asked if that happens formally at a Council meeting. City Administrator Jagoe can't say that is always the case. Council has given direction at a Work Session. She can't say there has always been a vote. Mayor Grant said if we're changing City Code, that's how it should go. Councilmember Holden is confused on what would be sent to Planning Commission. Do we have definitions? Are we sending conditional use? If it's a CUP, Odds and Ends won't apply for a CUP because it will cost him money. She knows it's not about Odds and Ends, but they are there. They are supposed to stop doing business on April 301h. They are still bringing things into the store every day. She doesn't understand what would be presented to the Planning Commission. Mayor Grant said that is where the specificity of a motion and council is a good thing. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 12 Councilmember Weber said the conditional use guidelines are clearly written out. There are a couple of options. One is just calling it retail. Second is the conditional use path that we have in B-4. It wouldn't change. It would just be applying it to the two other districts. He supports sending it the Planning Commission like that. He supports making a decision here. He doesn't understand why this direction can't be given at a Work Session. Things come out of a Work Session and they move down the line. That's what this meeting is for. Mayor Grant said this meeting is for Staff, applicants, specialists and consultants to present to us to educate us on the topics. It's not designed to take the place of the Council meeting. If we were to do a CUP, Council should decide what the conditions are, rather than giving it to the Planning Commission. Councilmember Monson said Council has regularly given Staff direction. Particularly if there is consensus. We should ask Staff if we have given enough guidelines to move this to Planning Commission or if they want an additional work session. It will have to go to Planning Commission because it's an ordinance change. City Administrator Jagoe said Council can give direction to prepare either for Work Session or Planning Commission. Staff can break out the different types of thrift stores, large or small scale, stand alone. Staff can work with the information gathered today and work with existing criteria to create some additional standards to help create those categories. Council just needs to direct where the information will be presented. Councilmember Rousseau thinks we should send it to Planning Commission. She also thinks the Odds and Ends deadline should be extended for an additional 30-days. Mayor Grant doesn't think the owner is moving, anyway. He would like Council to review the staff recommendations. He would want to know what the CUP guidelines are before they go to Planning Commission, rather than letting the Planning Commission create it and send it back. Councilmember Weber said there is no time limit if this goes to Planning Commission. This can be a back and forth with the Planning Commission. We aren't up against any deadline. As for deferring action for Odds and Ends, he has requested 30-days beyond the final decision for a hard closure. Councilmember Monson said we haven't made a decision on the land use. Councilmember Weber said at that point, we would have made a decision. At that point, enforcement would be 30 days out. Send it to the Planning Commission. Councilmember Holden said she is the elected official. She was elected, not the Planning Commission. She would like it to come before Council to make the decisions we want. She doesn't know what the definitions are going to be. Maybe Council has a different opinion than what the Planning Commission does. Council recessed the work session at 6:57 pm. Council reconvened the work session at 8:27 pm. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 13 B. Strategic Planning Discussion City Administrator Jagoe said this is a follow-up item from the last meeting. Council directed Staff to try to schedule a strategic planning session. Strategic planning discussions were had in 2023 and 2024. She reviewed those notes and at that time Staff reached out to Ethical Leaders in Action to get a proposal for a Council Retreat/Strategic Planning/Goal Setting Session. The scope of services was geared toward working relationships for elected officials and interactions with City Staff. She heard Council saying they wanted action plans, budget discussion drivers and a 5- year plan for some of the organizational items that may be Work Session topics. She reached out to an agency she has worked with in the past and got a quote from them. Their services gear toward a vision for a 5-year plan where you are setting goals and objectives and some implementation strategies for year one. They are proposing a 2-day session. She has provided quotes and would like direction from Council that what Staff is scheduling is meeting the objectives you are looking for. She would also like to know if a 2-day session is okay or just 1- day. Councilmember Rousseau is interested in building a road map and trying to prioritize. She recognizes chickens may be more urgent with the economy. Organized trash collection is on the list. Do we want to put Staff time toward that? She would like to come up with a plan for the next couple of years. Councilmember Holden asked how many years we are looking at. The next couple years are going to be different for us. There isn't going to be a lot of money, there's not going to be grants. Is this a ten-year plan or a two to three-year plan? The state is cutting back. She needs to know how many years we're looking at. Mayor Grant said no on a two-day retreat. He can skip team building. He wants to focus on what we want to achieve over the next two to three years. We are going to be in some interesting financial finds. We will need to figure out what our priorities are. Councilmember Monson is in support of the Hue Life option. We've been needing strategic direction for some time, the need is greater with the potential funding changes. She thinks the timeline we are planning for can be decided there. For sure a two-year plan will need to be discussed, potentially four -years. She asked how long a "day" is for the two-day session. City Administrator Jagoe said the scope of services in the two-day retreat is 12-14 hours of deliverable facilitation time. Typically, it would be a Friday and Saturday and six to seven hours each day. It can be structured to be eight hours on Friday and then five on Saturday. But they are saying two days. Councilmember Monson is not excited about a two-day session but understands that is what is required. She's flexible. She thinks if we are going to spend the time and money, we should do it right. Councilmember Holden can't do two days. If the list could be split, putting the big things together then put smaller things under that. She noticed there aren't any financials. Discussion regarding how PTRC are going to pay for the parks is a priority, above some of the other items on the list. We need to decide what is most important. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 14 Councilmember Rosseau asked if it could be two Fridays vs. a Friday and Saturday. Councilmember Holden can't do 14 hours. Back to back days doesn't work. In the past, it was nice to take a step back and think about what was discussed. Councilmember Weber asked if it had to be consecutive days. City Administrator Jagoe didn't ask that question. Her experience was the Friday/Saturday. She will ask if there is an option to do a Friday and then a second Friday a month later. Councilmember Weber said he could support that, with Hue Life. He is not interested in the other proposal. Councilmember Holden asked when it was decided it would be a Friday. City Administrator Jagoe said she heard Council talk about a Friday. Councilmember Monson said they did a similar session with the Fire Board. There were three months between sessions. We can't spread it that far because we will want this complete in time for budgeting. It was nice to have that space between sessions. Mayor Grant said we should try to keep the hours down, maybe not two full days. City Administrator Jagoe will follow up with the consultant to see about scheduling two sessions with some time between. She sought clarification if Council wanted to agree on availability and see if it works for the consultant, or should we schedule it when they can fit us in. Councilmember Holden said everyone needs to be at the first one. Councilmember Weber said we will probably have to have the consultant say when they are available and then move on it when we find a date that works for everyone. City Administrator Jagoe said she will follow up on dates. She wanted to confirm that Council plus the Directors and City Clerk should attend. She asked if there was anyone else that should be included in the invitation. Discussion ensued regarding start time, possible dates and what items will be focused on. City Administrator Jagoe will discuss availability with the consultant and send out dates to Council. C. Council Norms of Behavior City Administrator Jagoe said on March loth, this item was brought to the Work Session along with the Committee/Commission Code of Conduct Policy. The Council Norms of Behavior, Resolution 2016-22 is being brought back for Council review. She asked Council if there are any updates or changes, they want to make. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 15 Councilmember Monson thinks the Norms of Behavior is a good place to start but she feels that reading it, it was written in response to the dynamics that were happening at that time. She provided something previously that more broadly discussed honesty and integrity. She thought we could check with LMC to see if they have a template. She thinks the items are very specific. Councilmember Weber said he went through all the chapters of the Elected Officials Guides on the LMC site. He thinks the information is very comprehensive guidance for elected officials and ethics guidance. He provided the information to City Administrator Jagoe. He requested she share that information with the rest of the Council. City Administrator Jagoe said she will pass that along to the entire council. Councilmember Rousseau asked if City Administrator Jagoe would share that along with Councilmember Holden's notes, as well. Councilmember Holden said in item #3, there is language regarding public testimony. She believes the word `immoral' should be removed. We shouldn't use that word. We talk about being respectful of one another but we also have to include resident interactions. D. Twin Cities Gateway Funding Discussion Mayor Grant said there is just under $20,000 plus some roll-over from the previous year. He is grateful the Visitor's Bureau allowed that. These funds need to be used to advertise and promote events that will bring people into Arden Hills to use hotels and patronize our businesses. He believes the ice swim event would qualify. We've used it for Rib Fest and Bethel Homecoming. He reminded that we have the 75th Anniversary of Arden Hills coming in 2026. He asked Council if they had any preference for prioritizing the list. Councilmember Rousseau said she is interested in using half of the amount for Rib Fest and the other half for the ice swim. She would like John Connelly to talk with Al Stauffacher to help shepherd the process of the Regional Grant for the ice swim event. She understands they will do that for a newer event. Mr. Stauffacher seemed interested in the ice swim. She said it seems like we typically discuss this funding source in April. She wondered if the 75th Anniversary should be on the list for next year, with all of the 2026 funds going towards that event. Mayor Grant said that is the Council's decision to make. He said the grant awards are based on a formula. He said the numbers are holding and we can probably expect about the same amount next year. Councilmember Holden would like to use a little of the 2025 money to advertise a save the date for the 75' Anniversary. She thinks we should send out one big flyer. A mailing is $2,000. She thinks we should send out a mailing announcing that 2026 is the 75th Anniversary. Something that advertises us as a City to all the residents and businesses. She isn't willing to give it to Bethel. They never even thanked us. Mayor Grant isn't aware if Staff has received any communication. Councilmember Weber can support the use for save the date for the 75th Anniversary. He thought vinyl signs attached to sidewalks. He is a little concerned with the proposal from the ice ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 16 swim that Council heard during the Public Inquiries. He doesn't know how they calculated that they brought in $150,000. They are projecting $1 million next year. That seems ambitious. He doesn't know if that is accurate. He does support the ice swim and he would love to see it grow. He isn't against giving them some of the money. Councilmember Monson said she is good with Rib Fest, the ice swim and the 75th. She said we have talked about forming a committee for the 751h Anniversary. She said that could be part of the advertisement. Mayor Grant will have a conversation with Mr. Stauffachr about promoting the ice swim. He will also ask if the 75', since it is next year, would qualify to use funds granted this year. Councilmember Weber asked if the 751h doesn't qualify for this year, the rest will go to Rib Fest. Mayor Grant confirmed it could be split between the two other events. Councilmember Rousseau sought clarification. She said the goal is heads in beds. If we market in Arden Hills, are we hoping they will invite out of town friends? Mayor Grant said with community festivals, it's a little more flexible. The regional grant opportunity is where they get a little more focused on bringing people in. If Ice Swimming becomes an Olympic event in 2030 it could become more popular. This may be like Rib Fest where it's an event that will continue to grow. Councilmember Holden doesn't like that Rib Fest didn't put us up as a sponsor last year. We've been donating to them for years. She had to go to them to ask why they didn't include Arden Hills as a sponsor. They made one announcement over the loud speaker. They are fully funded for Rib Fest. If we don't give them as much as we have in the past, she's fine with that, because they haven't advertised us as a sponsor. Mayor Grant said that goes back to a previous City Administrator. For some reason that person didn't want Arden Hills name on Rib Fest. The organizers haven't gotten the new message because he has approached them, as well. Councilmember Weber said the organizer of the Norwegian Foot March is really ambitious about developing that in Arden Hills. That may be worth thinking about for next year. Mayor Grant has talked with him, as well. That event is a little more targeted to the military, with participants receiving a ribbon for the ROTC program. Councilmember Weber said there is a 5K and a 20K for civilians. It could be a draw. Councilmember Holden said the nice thing about the Norwegian March is when part of the Red Bulls went to Norway for three months last year to train. They brought a lot of that experience back. Mayor Grant asked Council, in the event we can't use money this year for the 75', would we be interested in a split between Rib Fest, ice swim and Norwegian Foot March. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 17 Councilmember Weber asked if the Norwegian Foot March has solicited for funds this year? Mayor Grant said they haven't. It's an annual event. Councilmember Weber asked if we are just going to go to them and ask if they want it. Mayor Grant said they would have to tell us how they are using the money in order to generate heads in beds. Groups travel from all over the United States to come here for the Norwegian Foot March. City Administrator Jagoe said this year's event is scheduled for April 19tn Council agreed it is too late to reserve funds for the Norwegian Foot March in 2025. They could be considered for 2026. Councilmember Holden said Flaherty's has a Regional Corn Hole Championship. That is a big draw and we could possibly use the funds for that. She asked if the high schools requested anything this year. She said the Rotary has their tasting in the fall, as well. Mayor Grant said that event is in Shoreview. Councilmember Holden said it's the Arden Hills/Shoreview Rotary. We have hotels in Arden Hills where visitors may stay for that event. Mayor Grant believes the event needs to be held in your community. He will check the guidelines. City Administrator Jagoe read from the guidelines that is states "...for the purpose of marketing and promoting the City as a tourist or convention center." Councilmember Rousseau said the ice swim is in January and the Norwegian Foot March is in April. She wondered if we can give them the money this year. City Administrator Jagoe said there was a little bit carried over this year. She isn't sure if there is a maximum amount that can be carried over. Mayor Grant thinks there has to be some flexibility to use the funds for a January event. He will talk to Mr. Stauffacher. Councilmember Weber thought you could argue that most of the advertising expenditures would be spent toward the end of this year even though the event is happening in early 2026. Councilmember Holden wondered if the Norwegian March is facilitated by the National Guard and the Army. She said they can't take our money, unless it's organized by a different organization. City Administrator Jagoe will verify. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 18 Councilmember Weber would have to check his notes but he believes the organizer stated he runs a 501C, non-profit. Mayor Grant will have some discussions with Mr. Stauffacher. Maybe the Gateway Visitor's Bureau will sponsor part of the ice swim, outside of the Arden Hills dollars. He will talk to him about the possible list and bring the information he learns back to Council. E. Agenda Planning Councilmember Monson said that Gateway Funding potential and strategic planning were brought up tonight. She didn't know if the feeding wildlife ordinance could be done next month. She asked if the Old Highway 10 discussion that is scheduled on May 12 could be bumped up to the April 281h meeting. Public Works Director/City Engineer Swearingen said he is waiting for the determination from the MnDOT grant which will be awarded on April 30th Councilmember Monson thought if there were any extra discussion time, she was thinking volunteer recognition. There have been a couple of residents who volunteered for a long time who have passed away. She wondered if there should be anything special to recognize them. Councilmember Holden said that is a great discussion but she would rather recognize them before they're dead. Councilmember Monson understands. It's a narrow approach and that's why she'd like to start the volunteer recognition discussions. City Administrator Jagoe said volunteer recognition is one of the items that the Council had passed to the Personnel Committee for discussion. Assistant to the City Administrator/City Clerk Hanson has been doing research and Staff is compiling that information and should have something to share with Personnel soon. She said we can bring it back to the next work session or keep it on the Personnel track. Council agreed it can stay with Personnel. City Administrator Jagoe sought clarification if direction is to bring the thrift store use discussion to Planning Commission on May 7th so it can be removed from the list to be brought back to a Work Session. Councilmember Holden isn't sure how we ended that. Mayor Grant said the discussion ended in a bit of craziness. There was a split. He would prefer it to come back to Council so when we send something to Planning Commission, they won't send back something Council is opposed to or that we want to make changes to. Councilmember Rousseau would prefer it go to the Planning Commission for an initial run- through. There are so many different items that need to be discussed. There isn't enough time in these work sessions to get through the entire list. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 19 Councilmember Weber strongly agrees it should go to the Planning Commission. Councilmember Monson agrees it should go to the Planning Commission. She thinks the Planning Commission should be encouraged to watch the work session so they understand the concerns. Councilmember Weber asked if it would be on the next Planning Commission agenda. City Administrator Jagoe confirmed it could go to the May 7th meeting. Councilmember Holden said there has been discussion of there being multiple definitions. She is asking if Planning Commission is being tasked with defining thrift instead of the Council. City Administrator Jagoe said Staff would share draft language with the Planning Commission for feedback and review. They can make a recommendation to bring forward to the Council. Council agreed to that approach and thrift store use was removed from Agenda Planning, pending Planning Commission recommendations. Councilmember Weber wants to discuss ducks and chickens. Mayor Grant said that one is low on the priority list. Councilmember Weber doesn't think it will take that much time. Councilmember Rousseau is interested in prioritizing chickens. She believes the ducks discussion could wait. The current state of the economy is making keeping chickens a hot topic again. She is also interested in discussing the door-to-door groups. She would also like to visit the topic of only meeting once in January, February and March. She said we should have the two meetings. She thought more work could be done during that period. By June we need to be having budget conversations. Councilmember Monson is okay with removing ducks from the chicken conversation. She's not sure if there is a big difference. She saw an article saying people are flocking to get chickens due to the price of eggs. She thinks this is a good time for us to allow residents to do that. She doesn't know if there are different regulations surrounding ducks. She is fine with separating the two, if it's necessary. Mayor Grant said ducks are entirely different. They are migration animals. Councilmember Holden said all the chicks have been sold out so it's not an issue for this year. There are residents in Arden Hills who don't have a license but are keeping chickens, anyway. Councilmember Monson said she reviewed the current chicken ordinance and she thinks there are just a couple of clean-up items needed. City Administrator Jagoe said Staff can provide the ordinance and Council can direct what they are looking to have changed. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 20 Councilmember Weber is interested in having ducks included in the conversation. Kept ducks don't migrate. He said he would rather just have one discussion. If there isn't any significant legal difference between the two. If the rules and regulations aren't that different, it makes sense to discuss them together. Mayor Grant doesn't think ducks need a run or a coop. They aren't really a flock animal. There are differences between ducks and chickens. Councilmember Holden said there was one resident whose dog was eaten by a fox. She wanted to make sure she was legal, when she did it. She isn't sure why we're having this conversation. Councilmember Weber doesn't know the history behind that situation. That isn't the reason of the topic, for him. He would like to have Staff s researched opinion on the rules and regulations on ducks vs. chickens. Mayor Grant said he thinks we should include ducks. First reason being that the chicks have sold out. He said there is already an ordinance. If someone wants to build the coop and the run, it's well documented in the City Code. There are a couple of items to be cleaned up but it's nothing major. There is nothing in place when you look at the duck side of things. Councilmember Weber said he was on the Planning Commission when they reviewed the chicken ordinance. There are changes he would like to see to that ordinance. The Planning Commission gave recommendations that were ignored. There was a range of chickens, a range of run sizes and a range of other factors. The Council chose the minimum for absolutely everything and chose the maximum for the required run. It seemed that the regulations were set up in such a way that very few residents would qualify to have them. Councilmember Holden said the Planning Commission is an advisory commission. Planning Commissioners don't get phone calls from everyone whose neighbor's chickens are running down the road, or the calls regarding roosters screaming all day. Maybe the Planning Commission doesn't have all the information that the City Council has. They followed the guidelines. It wasn't that the recommendations were ignored. The Council had different information. Mayor Grant said he thinks we should look at ducks. If people are okay with that, let's just look at ducks. Councilmember Monson wants the discussion to be ducks and chickens. If we're doing one or the other she would want to do chickens first. Mayor Grant surveyed Council. Councilmember Monson said if she has to pick one, its chickens. She would prefer to discuss both. Councilmember Rousseau agreed. Her choice is chickens if we can only do one. Councilmember Weber said chickens. He doesn't see why they can't be in the same ordinance. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 21 Councilmember Holden said chickens because we haven't discussed ducks. When Staff comes back, the information regarding ducks may be completely different than those for chickens. Mayor Grant said we can start with chickens. If Staff has time to include ducks in that conversation, fine. If not, we can discuss ducks later. F. Rice Creek Commons/TCAAP Discussion Councilmember Monson asked if Council wanted to discuss TCAAP. Councilmember Holden is hearing that Alatus isn't happy. She asked how that is being addressed. Councilmember Monson asked what they are unhappy about. Councilmember Holden said she will drop it. Mayor Grant said he expressed his informational needs from the bench. He's not trying to say things won't come together but it's a critical time. He is worried that they may push the goal post down the field due to lack of substantial progress. He doesn't know if the City can ascertain what substantial progress is for the County and the Developers. He doesn't think Staff is going to those meetings and negotiations. Councilmember Monson said we are receiving updates. When they discuss the purchase agreement, we only get bits and pieces. We don't know that full picture. Mayor Grant said that was his point. We don't know what the County considers substantial progress. Councilmember Holden said during the JDA Meeting, Victoria Reinhart said "We're all in this together. You're going to need to help out." The first time they came to us and said we owed another $1 million and that put us further in the hole. She can see that same thing happening. We're already in the hole with just our expenses. Mayor Grant said the City is 1 % of the County, in terms of financial strength. For the City, $10 million is a big number for the County, it isn't. Councilmember Monson said during JDA Meetings she has explicitly said that we won't shoulder the burden because we're 1%. That has been expressed to the JDA. The term `substantial progress' is left open-ended intentionally. She thinks we haven't gotten into the depths of substantial progress because there has been such little progress in the last few months, because they keep changing the purchase agreement. We've been waiting. Mayor Grant is concerned about going back to May of 2022 where the County said no to the City's Term Sheet. The County is looking back at that. That was before Outlot A was sliced off. Councilmember Monson asked for clarification that the County is looking at the City's Term Sheet from May of 2022. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 22 Mayor Grant said he believes that is what was said in the summary from the City Administrator. City Administrator Jagoe stated she said the December 2023 Term Sheet had the public and private financing between the City, County and Developer. The City needs to still discuss that because in the 2022 Term Sheet the TIF was $17 million. We had asked the Developer to update that and redline it. They said this is still an open discussion item to be brought back after the purchase and sale details are reached. Mayor Grant said he is concerned that they are looking back to the previous Term Sheet, in terms of financing. He doesn't want negotiations to happen at the llth hour. He doesn't think using that document is still valid. He agrees that numbers are changing. We can have the attorneys run numbers but it's expensive for the City to run analyses when things are in a state of change. City Administrator Jagoe said conversations are beginning regarding City WAC and SAC fees for the TCAAP Development. We may have enough topic items to use the May 27th Work Session to focus on TCAAP updates and discussions that still need to be had. We could return to the cooperative agreement for financing. There are some things we know need to be discussed between the City and the County, regardless of how things land with Alatus. If Council is okay with that, she reminded that the discussion would be televised. Councilmember Holden would like to add affordable housing to the Work Session topic list. She doesn't think people understand the concept of it, how it is effected by TIF or what it costs to build affordable housing. Trident came with their $1.3 million. When a banker comes in and finances it, he's not financing it based on a lesser rate. When she calculated it out 30-years, for what the gentleman asked for TIF. She ran some numbers and he was pretty much asking what's on. She thinks we need a Work Session to discuss that kind of stuff. Councilmember Weber said the whole point of asking for affordable housing was in return for them exceeding the density. That was a give and take situation. That is why $1.3 million is absurd. They are asking for so much over the zoning density. We ask for affordable housing, in return. That isn't unreasonable. He is certain Councilmembers can recognize that it will cost something. The full $1.3 million over 30-years, upfront is an absurd ask. Mayor Grant said that is why we need to talk about it at a Work Session. He agrees we need to understand the Tax Increment Financing and the Rax Revenue Abatement, if that is used. City Administrator Jagoe offered that could be the EDA topic for the July meeting. Councilmember Monson was thinking the same thing. City Administrator Jagoe will place the topic on the agenda for that meeting. 4. COUNCIL COMMENTS AND STAFF UPDATES Public Works Director/City Engineer Swearingen said that he had MN Dot include the chain link fence along the entire right-of-way, at their cost. The $15,000 that was earmarked for that barrier is up for discussion. Council could also choose to direct those funds to general park improvements. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 14, 2025 23 Mayor Grant asked what the agreement regarding that money was. Public Works Director/City Engineer Swearingen said it must go toward a parks improvement. Mayor Grant asked if we have automatic lights at Freeway Park. Public Works Director/City Engineer Swearingen said the only one we have is at Cummings. Mayor Grant said that would be a park improvement. Public Works Director/City Engineer Swearingen agreed. He asked if Council would like him to bring this back to a later work session. He thinks the PTRC has made recommendations in the past. Councilmember Rousseau said Recreation Supervisor Johnson can ask the PTRC at tomorrow's meeting. Mayor Grant said that would be fine. He asked for him to include Staff options, as well. ADJOURN Mayor Grant adjourned the City Council Work Session at 9:32 p.m. Jennifer Estling Deputy Clerk David Grant Mayor o -AR�ENHILLS Approved: May 12, 2025 [DRAFT-, CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 14, 2025 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested Item 8K, 8N and 8P be removed from the Consent Agenda for further discussion as Items 9A, 9B and 9C. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated Since the March City Council meeting, the Joint Development Authority met on March 17th and April 7th At their March 17th the JDA approved the preliminary plat, final plat, and site plan review from Ryan Companies for approx. 10 acres on the northern portion of Outlot A for Micro Control Company's new headquarters. The JDA's approval of the 157,000-square-foot advanced technology project will include a mix of office, manufacturing, and research and development uses. The Developer sought permitted adjustments as allowed under the TCAAP Redevelopment Code for the project which included a reduction in total parking stalls by 10% and waiving of the requirement for a Project Circulation plan. ARDEN HILLS CITY COUNCIL — APRIL 14, 2025 2 The JDA also approved a waiver with recommendations for the sustainability guidelines for this proj ect. At the April 7th meeting the JDA approved the Development Agreement for Ryan Companies. This is the first phase of development for Outlot A. Additionally at this meeting, the JDA reviewed and has started the process of drafting their 2026 Budget. During these meetings as part of the road map discussion, the JDA discussed a community engagement event being held sometime later this year with the intent of providing educational information to the public on Rice Creek Commons. As an update since the April 71h JDA meeting, Ryan Companies has closed on the sale of the land from Ramsey County and there will be some initial site preparation work beginning in mid -April with the project construction anticipated to start by May 1st Next the JDA Advisory Committee met on March 271h and April 9th At the March 271h meeting the Advisory Committee met with Alatus to review the term sheet approved by the JDA in December 2023 which will be the detailed framework that is then incorporated into a Development Agreement for the California Parcel. During this meeting, the County provided an update that the Spine Road design plans are on schedule to be completed by the end of this year. Alatus provided an update on their mass grading plans for private neighborhoods. During the JDA Advisory Committee meeting on April 91h the Alatus team reviewed a phasing plan they are working on for the mass grading of the private neighborhoods and the timing of Spine Road construction. With the phasing of the Spine Road construction, they are contemplating that the development potential in Phase 1 would be for access to the north Flex Office commercial area and Southwest and Hill neighborhoods. With the engineering work they've completed to date, they are now able to put more specificity to the number and types of housing units which will be reviewed at the next JDA Advisory meeting. Commissioners asked that an update be provided to the JDA at a future meeting on Geo-Thermal to understand timing with road construction design plans. Ramsey County staff will be preparing an update for this report and reviewing information with the Energy Advisory Committee as well. The Energy Advisory Committee has not met since the last Council meeting. The next JDA meeting will be Monday, May 5th at 5:30. Advisory committee meeting dates will continue to be posted on the City's website as they are scheduled. Mayor Grant reported Rice Creek Commons would have two different developers. He noted Ryan Companies would be developing Outlot A (42 acres) and Alatus would be developing the remainder of the property (the California parcel). He questioned if a development agreement and purchase agreement had to be executed with Alatus by June 30. City Administrator Jagoe explained the preliminary development agreement with Alatus talks about substantial progress towards a development agreement but does not require a development agreement to be finalized by June 30. As the JDA approaches this deadline, decisions need to be made on whether or not an extension would be required. ARDEN HILLS CITY COUNCIL — APRIL 14, 2025 3 Mayor Grant indicated he has not heard any information relative to either the developer or the County requesting TIF on this project. He questioned if the County will be funding the affordable housing component. City Administrator Jagoe stated in terms of the December 2023 term sheet that the JDA approved, one of the elements that will go into the development agreement is the financing for the project. She explained that the County has noted they expect to have a role in investment opportunities for affordable housing on this site, but explained the final commitment for TIF from the County has yet to be determined. Mayor Grant reported if there was supposed to be substantial progress by June 30 and if the County was considering a certain level of TIF, he believed the County needs to be working with the City in order to make the City aware of what portion they would be responsible for. He explained the deadline of June 30 was rapidly approaching and the JDA only meets once a month. Councilmember Monson indicated this was the biggest challenge that the JDA was grappling with at this time. She said there was substantial progress in the purchase agreement, noting the purchase agreement and development agreement were moving hand in hand. She explained it was her understanding the purchase agreement was coalescing, which was why the JDA was working to see what kind of progress can be made by June 30. She reported it was a very large mountain to climb by June 30. She explained she had the same concerns regarding TIF and the fact that the project would be phased instead of a full takedown. Mayor Grant commented he understood the County and the developer needed to negotiate the agreements privately, but he did not want the agreements to land at the City at the 1 lth hour. He hoped the City could be included in the process in order to be made aware of what would be expected of the City. Councilmember Holden stated this was what happened last time. The County and developer came to the City stating the City owed an extra $1 million. It was her hope history would not repeat itself. She questioned who would be completing the mass grading for the spine road and neighborhoods. City Administrator Jagoe commented the County will be doing the design plans and construction of the spine road and the developer would be completing the mass grading for the private neighborhoods. Councilmember Holden asked why Alatus was not completing all of the mass grading. Public Works Director/City Engineer Swearingen reported Alatus' engineers are coordinating with the County's engineering in order to complete the grading in one motion. He explained the bulk of the material would be moved for the spine road and the development would then be spread out to the different neighborhoods. Councilmember Holden inquired why the County was now allowing Alatus to take down the property in phases versus one large buy down. Councilmember Monson commented in 2024 there was a lot of talk about who was going to pay for the mass grading. She indicated the developer stated they would never pay for it, but then ARDEN HILLS CITY COUNCIL — APRIL 14, 2025 4 came back and said they would pay for it. She explained the County has not backed away from anything, but rather was doing their best to respond to the new structure the developer was bringing forward. City Administrator Jagoe agreed with this, noting the model of how Alatus would be purchasing the property has gone back and forth based on different negotiations. Councilmember Monson reported a preliminary development agreement was signed in 2023, and over the past 18 months, the County and developer has been working to refine and finalize the details. Councilmember Holden indicated she was disappointed with the fact the thumb property was being developed first and she hoped Alatus would follow through with the remaining plans for this development. Councilmember Monson commented Outlot A was starting construction, which was fantastic news for the City. She noted construction would begin on May 2. She indicated plans for the spine road would be finalized in 2025 and construction would begin in 2026. 3. PUBLIC INQUIRIESANFORMATIONAL None. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS A. NineNorth Presentation Jeff Ongstad, NineNorth Executive Director, provided the Council with an update from NineNorth. He explained Arden Hills was part of a nine city JPA for cable franchise oversite that was funded by a portion of franchise fees. He described the services and local programming that was provided by NineNorth for Arden Hills' residents. He reported NineNorth creates over 1,000 hours of original programming each year with 72 hours focused on Arden Hills. He shared a video with the Council that highlighted the community programming and events that were held in 2024. He discussed the community coverage that would be expanded in 2025 and beyond. Councilmember Rousseau asked when the contract with Comcast would be renewed. Mr. Ongstad stated the contract had two more years left on the current franchise. Councilmember Weber thanked NineNorth for their attention to detail and for doing a fantastic job on behalf of the community. He explained his daughter performed in a regional band concert where parents were not allowed to attend, and he appreciated the fact NineNorth was able to air this performance. Mayor Grant reported PEG fees were currently 3%. He asked for historical information regarding PEG fees and inquired if PEG fees were up or down. ARDEN HILLS CITY COUNCIL — APRIL 14, 2025 5 Mr. Ongstad stated cable penetration has slipped from 50% to 25%. He reported he has worked to make things more efficient and was completing outside work to compensate for lost revenue. He reported PEG fees have been at 3% for quite some time, noting he hopes to extend the current agreement with 5% PEG fees. Councilmember Holden commented she would like to see a list of videos that the City has put together, along with what the other member communities have created. Councilmember Weber stated there was a proposal being considered by the State that would put franchise fees on broadband services. Mr. Ongstad noted this bill failed again this year but may be considered again next year. Mayor Grant thanked Mr. Ongstad for his presentation. 6. STAFF COMMENTS None. 7. APPROVAL OF MINUTES A. March 10, 2025, City Council Work Session B. March 10, 2025, Regular City Council MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the March 10, 2025, City Council Work Session meeting minutes as amended and the March 10, 2025, Regular City Council meeting minutes as amended. The motion carried 4-0-1 (Councilmember Rousseau abstained). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resolution 2025-031 Appointing Sarah Julius and Nikhath Parveen Nazir Ahmed to the Parks, Trail and Recreation Committee (PTRC) C. Motion to Approve Resolution 2025-032 Appointing Deborah Fellows to Economic Development Commission (EDC) D. Motion to Authorize City Staff to Begin Summer Work Hours Beginning Tuesday, May 27, 2025, and Concluding on Friday, August 29, 2025 E. Motion to Acknowledge the Application of Fishing for Life for an Exempt Permit to Conduct a Raffle with the Drawing being May 3, 2025 with No Waiting Period F. Motion to Approve Resolution 2025-033 Relating to Mow Less May for Arden Hills Residents and Businesses G. Motion to Approve a One Year Extension until April 10, 2026 for Minor Subdivision and Variance at 1174 Edgewater Avenue — Planning Case 23-003 H. Motion to Approve Stormwater Facilities Operations and Maintenance Agreement for Outlot A - Ryan RCC I, LLC I. Motion to Approve Resolution 2025-034 Recommending the City of Coon Rapids Award the 2025 Street Maintenance Program ARDEN HILLS CITY COUNCIL — APRIL 14, 2025 6 J. Motion to Approve Resolution 2025-035 Accepting Bid and Authorizing Award of Contract to Albrecht Companies — 2025 Park Improvements Project K. Motion to Approve Agreement for- Professional Serviees with Belton & Menk 2025 Par4s Master- Plan Pr-qjee L. Motion to Approve 2025 Contract with the Minnesota Department of Corrections Institution Community Work Crew (ICWC) Program M. Motion to Approve Payment No. 6 — S.M. Hentges & Sons, Inc. — 2024 PMP Street and Utility Improvements Project O. Motion to Approve Appointment of Parks and Recreation Manager Q. Motion to Approve Proclamation Recognizing April as Fair Housing Month MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS A. Motion to Approve Agreement for Professional Services with Bolton & Menk — 2025 Parks Master Plan Project Councilmember Holden commented that she supported the City bidding these projects out because $75,000 was a lot of money for the City to be spending on projects. MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to Approve Agreement for Professional Services with Bolton & Menk in the amount not to exceed $78,400 for the 2025 Parks Master Plan Project. Councilmember Monson asked if the City had bid this project out. Public Works Director/City Engineer Swearingen explained the initial discussion was a scoping discussion where Bolton & Menk took feedback, ran numbers and then worked with staff to understand what the budget was for this project. He commented further on how staff worked to get to the budgeted number for this project. Councilmember Weber stated he generally agreed that projects should go out for bids. The motion carried (5-0). B. Motion to Approve Quote for Lakeshore Place Landscaping and Irrigation Councilmember Holden asked that staff speak to how this project came in $26,000 over budget. Public Works Director/City Engineer Swearingen reported this item was brought to Council last year, along with irrigation along Highway 96. He indicated the Council agreed to move forward with this item and there was no budget for this improvement. Staff estimated the project ARDEN HILLS CITY COUNCIL — APRIL 14, 2025 7 would cost $25,000. Due to scheduling conflicts, the project was moved to 2025. He stated it was assumed the project expense would come out of the PIR Fund. Councilmember Holden recommended going forward that all carryover items be placed in the next years' budget. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to Approve Quote for Lakeshore Place Landscaping and Irrigation. The motion carried (5-0). C. Motion to Approve Committee/Commission Code of Conduct Policy Councilmember Holden commented she missed the meeting when this item was discussed because her husband was having surgery. She questioned why these matters would be going directly to the Personnel Committee. She believed that Council liaisons should be able to address concerns with Committee/Commission members before going to the Personnel Committee. She asked if any other Councilmembers supported making this change. Councilmember Monson stated she asked for these matters to come straight to the City Council, but noted there was a lot of consideration and criticism that there was not a process in place. Councilmember Holden commented if matters were brought to the Personnel Committee, it would still have to come before the City Council. Councilmember Monson reported this was the case. Councilmember Weber indicated he understood only ongoing issues would be brought to the Personnel Committee or the City Council. He stated personally he would send an email first to the individual prior to bringing an item to the Personnel Committee. Mayor Grant stated this policy would create a procedure for the Council to follow should a problem arise with a Committee or Commission member. He agreed that Councilmembers should address matters long before they would require oversight from the Personnel Committee. Councilmember Rousseau agreed having conversations with Committee or Commission members can be great, but if there was a documented history of concerns, matters should come before the Personnel Committee. Councilmember Holden stated this was her point, noting regarding a prior situation, the Council had not talked to the individual and recommended Council liaisons address the issue prior to it going to the Personnel Committee. Councilmember Monson indicated she was generally fine with that but noted the Council has to understand sometimes matters will come straight to Council and at other times poor behavior will be addressed by a Council liaison if a relationship was in place. Mayor Grant noted he supported this as well. ARDEN HILLS CITY COUNCIL — APRIL 14, 2025 8 Councilmember Rousseau stated this was great but recommended discretion be allowed by the Council liaison. Councilmember Weber commented there may be instances where a Council liaison wrestles with the idea of whether or not something should be brought to the Personnel Committee. He stated there may be issues that a liaison does not want to air to the entire City Council all at once but should have the right to bring the matter to the Personnel Committee. Mayor Grant suggested the edit be made to the policy and that this matter move forward. Councilmember Holden suggested the edit read: At their discretion, the Council liaison shall try to address issue prior to moving the matter to the Personnel Committee. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to amend the policy to add the following language: At their discretion, the Council liaison shall try to address issue prior to moving the matter to the Personnel Committee. The amendment carried (5-0). MOTION: Councilmember Rousseau moved and Councilmember Weber seconded a motion to Approve Committee/Commission Code of Conduct Policy as amended. The amended motion carried (5-0). 10. PUBLIC HEARINGS A. Quarterly Special Assessments for Delinquent Utilities Finance Director Yang stated water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Mayor Grant opened the public hearing at 7:58 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:59 p.m. 11. NEW BUSINESS A. Resolution 2025-036 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Finance Director Yang stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated February 13, 2025 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by April 3, 2025. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2026. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. It was noted the City will request that Ramsey County levy the delinquent balances against the respective properties. ARDEN HILLS CITY COUNCIL — APRIL 14, 2025 9 MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adopt Resolution 2025-036 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (5-0). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau reviewed comments from PTRC Chair Dan Dietz, noting Bob Mullen recently passed away and had made significant contributions to Floral Park. She further discussed the work these two completed on Tuesday mornings at Floral Park over the past three years. She suggested a small sign be considered in Floral Park near the gardens to recognize Bob Mullen. Councilmember Rousseau explained she received a letter from a couple of middle school students that requested the playground at Cummings Park be renovated to serve both young and older children. Councilmember Weber stated the Planning Commission met on Tuesday, April 9 where they received a second update from HKGi regarding the zoning code project. Councilmember Holden asked how many applicants the City received for the Community Development Director position. City Administrator Jagoe reported the City received 11 applications and interviews would begin tomorrow. Councilmember Holden explained she attended Bob Mullen's funeral and appreciated his service to the community, especially with the Boy Scouts of America. Councilmember Holden reported Mrs. Lange passed away and she served on the Public Works Committee and Parks Committee. Councilmember Holden asked when the City would receive information on the water survey. Finance Director Yang stated she had people working on the water survey and should have this information to the Council in the next couple of days. Councilmember Holden commented on the Highway 10 trail noting the City received Met Council dollars that were from the federal government. She indicated these dollars were now up in the air. Councilmember Holden reported the Fire Board was moving forward with the bonding process and Shoreview was managing the invoicing for this project. Councilmember Holden encouraged residents to clean up after their dogs. ARDEN HILLS CITY COUNCIL — APRIL 14, 2025 10 Councilmember Holden indicated she was pleased the Adopt a Park program has been brought back. She thanked the Rotary Club for their volunteerism. Councilmember Holden reported Designed & Made on County Road E made the St. Paul Pioneer Press paper and encouraged the Council to read through this article. Councilmember Holden asked if residents could use motorized bikes or scooters on trails. Public Works Director/City Engineer Swearingen reported this was not allowed. Councilmember Holden suggested the PTRC put up signs to this effect and that the Sheriff's Office be called in the event this becomes a concern. Councilmember Monson questioned if the City could ask for the Safe Routes to School federal funding now versus waiting till 2026. Public Works Director/City Engineer Swearingen indicated he could take a look at the grant agreement with the Met Council. He believed that an awarded construction contract had to be in place in order to receive the funding. Councilmember Monson stated a resident spoke to the Council about the water quality issues at Karth Lake because one resident was feeding geese. She questioned if the Council could address this matter further at an upcoming work session. Councilmember Rousseau suggested an article be placed in an upcoming newsletter that addresses what happens when geese are fed near lakes. Councilmember Holden indicated the City used to address the geese on Lake Johanna and stated one of the main ways is to not have yards manicured. The Council supported bringing this item back for further discussion at a future work session. Councilmember Monson reported she attended the egg hunt and she thanked staff for their efforts on this event. Mayor Grant explained he attended the egg hunt at Cummings Park as well and stated this was a fun community event. Mayor Grant stated he was contacted via email from a former Windcrest neighborhood resident explaining that a Tampa Bay defenseman grew up on this street. He reported a network from the Tampa Bay area did a very nice video about this hockey player growing up in Arden Hills. He indicated he would pass this link along. Mayor Grant reported the Council was trying to finalize an agreement with the Gathering Place regarding parking at Hazelnut Park. He suggested pickleball courts be considered at this park. Councilmember Weber commented he was contacted by a resident from Arden Manor that would like to have a turtle crossing sign placed on County Road 96. He believed this was a good idea and should be discussed at a future work session. ARDEN HILLS CITY COUNCIL — APRIL 14, 2025 11 Mayor Grant noted County Road 96 was a County/State Aid Highway and signs were posted by the County. Councilmember Holden discussed State law and explained it was her understanding if drivers cause an accident due to yielding to an animal, this makes the driver liable. She requested staff look into State law further. ADJOURN MOTION: Mayor Grant moved and Councilmember Rousseau seconded a motion to adjourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:22 p.m. Julie Hanson City Clerk David Grant Mayor o -AR�ENHILLS Approved: May 12, 2025 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 28, 2025 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson, and Kurt Weber Absent: Councilmember Emily Rousseau (excused) Also present: City Administrator Jessica Jagoe and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried (4-0 . 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated Since the last City Council meeting, the Joint Development Authority has not met. Also, the JDA Advisory Committee meeting scheduled for April 23rd was canceled. The Energy Advisory Committee met on April 17th where staff provided onboarding to the new Advisory Committee members with an overview on the Energy Vision and Guiding Principles from 2023 as well as the November 2024 Clean Energy Analysis Report prepared by Ever -Green Energy and LHB, and lastly the JDA's adoption of the Sustainability Design Guidelines. The next JDA meeting will be Monday, May 5th at 5:30. Advisory committee meetings as they are scheduled, will continue to be posted on the City's website. ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 2 Councilmember Monson reported a ground breaking ceremony will be held on Wednesday, April 30 for Outlot A. Councilmember Holden asked if anyone was looking at Site K from the County. City Administrator Jagoe stated she would check with the County on this and report back to the Council. Councilmember Holden reported she was happy to see Outlot A was being developed, but noted this was the prime site with no pollution and she looked forward development occurring on the remainder of the site. Mayor Grant explained the City Council was instrumental in getting the infrastructure in place for Outlot A back in 2017. He questioned when the spine road would be constructed. City Administrator Jagoe commented the plans would be completed in 2025 with construction occurring in 2026. Mayor Grant questioned if the City would be paying for the truck utilities on the spine road or are they moving forward in a similar vein as Outlot A where the County did the road and utilities. City Administrator Jagoe stated there has been no change in the previous discussions items with regard to the City having the responsibility for the costs for the trunk utilities. She indicated she would be bringing this item to the City Council in May. Mayor Grant noted that he would like to go on record as saying as we don't have a development agreement that it would be very difficult for me to authorize the City to pay for trunk utilities on the project without a development agreement knowing there is going to be development and revenue. Mayor Grant noted he looked at the preliminary development agreement with Alatus, stating this agreement runs through June 30, 2025. He reported there was no criteria for an extension within the agreement. He indicated the substantial completion only applies to some time after October 31 through June 30 at which point either party could say there has not been substantial progress. City Administrator Jagoe concurred there was no language in place within the preliminary development agreement to address an extension. Mayor Grant explained by stating the road would be constructed, he questioned if this meant a development agreement was coming soon. City Administrator Jagoe reported she was not foreshadowing this, but stated the County was moving ahead with their portion of the project, which meant they were moving forward with the design plans for the spine road. Mayor Grant noted the property belongs to the County and they could choose to install a road on their own property. City Administrator Jagoe stated this was correct. ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 3 Mayor Grant reported through the joint powers agreement the City would be responsible for the trunk utilities. City Administrator Jagoe commented this was the case and noted the Council would be discussing this matter at a future worksession meeting. Councilmember Monson asked if the trunk utilities would be funded under the 429 special assessment process. City Administrator Jagoe stated this was the most recent discussion, but noted in the past there was discussion the trunk utilities would be paid for through SAC and WAC charges. Councilmember Monson indicated the City and JDA were well aware of this issue and have made the County aware that this matter has to be addressed. She agreed the City was not interested in funding these utilities without having some form of repayment. She reiterated that this project has a developer named within the preliminary development agreement and the JDA was working with them in order to achieve substantial progress. Mayor Grant explained the JDA has an Advisory Committee that Councilmember Monson sits on. He reported he was not included in these meetings, but noted he would continue to watch out for the City and would voice his concerns. Councilmember Monson commented she did not intend to offend the Mayor. She stated she would continue to ask questions and noted she looked forward to addressing this matter at a future worksession meeting. Mayor Grant indicated he was not offended, but stated he was doing his job representing the City. He stated he would continue to ask questions given the fact there were some unknowns, and these unknowns were substantial. He reported he asked about the spine road with the knowledge that the County funded the entire surface and utilities for the roadway serving Outlot A. He commented further on how June 30 was rapidly approaching and would be the end of the preliminary development agreement. Councilmember Monson reiterated that the JDA was very aware of the June 30 deadline. Councilmember Holden stated as a City, the utility work that has been done in the past was done for redundancy purposes and the City was to be reimbursed for this work. She indicated this work needs to be paid for by TCAAP as well. Mayor Grant commented two and a half years have gone by and money has been spent, the project has changed, density has changed, affordability has changed, acreage has changed, and certain climate action plans have been instituted. He looked forward to hearing more on this project. He asked if there was a general agreed upon definition of what might trigger an extension. Councilmember Monson stated there has been no discussion as to what this would look like. She reported she did not believe the development agreement had to be completed by June 30, but if there was light at the end of the tunnel she could be open to an extension. She indicated there has been no discussion as to what substantial progress looks like. ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 0 3. PUBLIC INQUIRIESANFORMATIONAL Gretchen King, 1459 Glen Hill Road, stated she read about the issue of the thrift store and understood a special amendment had been passed to allow thrift in the B-4 district. She believed this was wrong and recommended thrift should be allowed in any normal retail space. She explained she was a thrifter and spoke to how it was her environmental responsibility to reduce, reuse and recycle. She believed the City was sending a bad message by relegating thrifting, by considering it less than other retail spaces. She commented on how she had to go elsewhere to do her thrifting because thrifting was currently not allowed in Arden Hills. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS None. 7. APPROVAL OF MINUTES None. 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2026 Budget Calendar C. Motion to Approve Payment No. 1 (Final) to M&B Services, Inc. — 2025 CIPP Sewer Repair D. Motion to Approve Resolution 2025-037 awarding the Sale of General Obligation Capital Improvement Plan (CIP) Bonds, Series 2025A E. Motion to Accept Resignation of Building/Code Enforcement Inspector F. Motion to Authorize Recruitment of Building/Code Enforcement Inspector G. Motion to Approve Metropolitan Council Regional Solicitation Safe Routes to School Grant Agreement H. Motion to Approve T-Mobile Lease Agreement Amendment No. 1- South Tower (1230 Red Fox Road) 1. Motion to Acknowledge Financial Surety Obligations for Rice Creek Watershed District Permit Number 24-064 for the Lake Johanna Fire Department Headquarters Project MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (4-0 . ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 5 9. PULLED CONSENT ITEMS None. 10. PUBLIC HEARINGS A. Planning Case 25-001 — Variance and Conditional Use Permit for 1126 Benton Way City Administrator Jagoe stated 1126 Benton Way ("Subject Property") is zoned R-3, Townhouse and Low -density Multiple Dwelling District, and is designated for Low Density Residential Uses in the 2040 Comprehensive Land Use Plan. The Subject Property is the site of a single-family dwelling owned by the Applicant. All adjacent properties to the north, east, and south are also zoned R-3, Townhouse and Low -density Multiple Dwelling District, and designated for Low Density Residential Uses in the 2040 Comprehensive Land Use Plan. The parcel to the west is zoned B-2, General Business District, and designated for Commercial Uses in the 2040 Comprehensive Land Use Plan. City Administrator Jagoe explained in the 1970s, the Subject Property was established as part of the Hunters Park neighborhood and homeowners associations through a Planned Unit Development (PUD). A PUD can permit a greater amount of flexibility for developments from the underlying zoning regulations. The Hunters Park PUD used the flexibility permitted in the PUD process, and the neighborhood was designed with varying lot sizes, structure setbacks, and lot coverages. A number of the lots were permitted to have structures that did not meet the underlying zoning requirements, which is a legitimate use of the PUD process. Because the lot sizes and building locations were approved as part of the PUD process, they are not considered nonconforming even if they do not meet the underlying R- 3 zoning requirements. In 1985, the City Council approved a process evaluating future changes to structures in Hunters Park: • If additions or alterations to the homes do not require setback or coverage variances from the R-3 Zone, only a building permit issued administratively by the City shall be required. This removed the need for a PUD amendment with every change. • If additions or alterations to cluster homes do require additional variances of any kind from the R-3 Zone, the standard variance procedure set by the City shall apply. • If both cases, the Architectural and Environmental Committee of the Hunters Park Homeowners Association shall review and approve the proposed addition or alteration before submitting the same to the City. It shall assist individual homeowners in determining if a variance is required for proposed alterations. City Administrator Jagoe commented according to the planning case files, the Hunters Park homeowner association approved this process along with the City. Since many of the lots and structures are "nonconforming" under the R-3 regulations, a variance is almost always required. There have been at least five variances approved for additions in the Hunters Park neighborhood; however, past variance approvals are not a basis for current variance reviews. In 2009, a previous owner of the Subject Property requested three variances to construct a 585 square foot addition to the dwelling. The proposed addition encroached eight (8) feet into the required 30 foot rear yard setback, encroached four (4) feet into the required 40 foot front yard setback, and increased the structure coverage on the lot from 19.4 percent to 26 percent. The variance was approved by the ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 6 City Council with approval from the Architectural and Environmental Committee of the Hunters Park Homeowners Association. The proposed addition was constructed before the Applicant became the owner of the Subject Property. City Administrator Jagoe reviewed the site data and plan evaluation in further detail with the Council. Staff requested the Council determine if a variance request for flexibility on the structure coverage should be approved. The submitted survey shows the location of the proposed addition. The evaluation of the proposal should be based on the District Provisions in Section 1320 and the Requirements for a Variance in Section 1355.04, Subd. 4. In addition, a Conditional Use Permit is required for Class II Accessory Home Occupations. A home occupation is allowed in residential zoning districts as an accessory use, but it becomes a Class II Home Occupation when there are patrons visiting the premises. City Code Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land and the community, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; 6. Adjoining land values; 7. Park dedications where applicable; 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. City Administrator Jagoe reviewed the plan evaluation in further detail with the Council and requested the Council hold a public hearing. Councilmember Monson asked if home occupation requirements was being reviewed by the City's consultants. City Administrator Jagoe stated this has not been addressed, but staff could pass along feedback to the consultant to see if there are any review comments as part of their analysis. Councilmember Monson supported the City not having to review CUP's for in -home piano lesson businesses. She explained she would be supporting both the variance and the CUP. Councilmember Holden indicated she supported the City having some regulations in place when it comes to home occupations and suggested the allowed uses be listed within City Code. Councilmember Weber stated he agreed with both points of view and recommended the Council further discuss which uses are allowed and which are not for home occupations at a future worksession meeting. He commented on the number of people who spoke on behalf of the applicant at the Planning Commission meeting and noted he would be supporting the proposed requests. ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 7 Mayor Grant indicated the request before the City Council was quite minimal and noted he would be offering his support as well. Mayor Grant opened the public hearing at 7:43 p.m. Philip Lowe, 1126 Benton Way, reported his neighbors were in support of the request and stated he was available for comments or questions. Mayor Grant closed the public hearing at 7:45 p.m. 11. NEW BUSINESS A. Planning Case 25-001-1126 Benton Way • Resolution 2025-038 Approving a Variance • Resolution 2025-039 Approving a Conditional Use Permit City Administrator Jagoe stated Philip Low ("Applicant") has submitted an application for a Variance to construct an addition to the southwest elevation of the existing principal structure at 1126 Benton Way ("Subject Property"). To construct this proposal, the Applicant is seeking a variance to exceed the maximum structure coverage of 25 percent to 27.3 percent. The Applicant is proposing a 4.4 foot by 6.8 foot addition to expand the existing principal structure footprint by 30 square feet. The Applicant has also submitted an application for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1126 Benton Way. The Applicant is the owner of a piano lessons business. A home occupation is allowed in residential zoning districts, but a Conditional Use Permit is required when there are customers visiting the residence. The Applicant is proposing to meet with customers in person by appointment only which triggered the Class II designation requiring a Conditional Use Permit. City Administrator Jagoe reported the Planning Commission reviewed this application at their April 9, 2025 meeting and have offered the following findings of fact for your consideration: General Findings: 1. City Staff received a land use application for the subject property located at 1126 Benton Way. 2. The Subject Property is zoned R-3, Townhouse and Low -density Multiple Dwelling District and is designated for Low Density Residential uses on the 2040 Comprehensive Plan. 3. The Applicant's land use application includes a request for a variance to the required R-3 Zoning District maximum structure coverage requirement to construct a 30 square foot principal structure addition. 4. The Subject Property is part of the Hunters Park neighborhood development. If a variance is required for a proposed alteration, the Architectural and Environmental Committee of the Hunters Park Homeowners Association shall review and approve the proposed addition or alteration before submitting the same to the City. 5. A single-family dwelling is a permitted use within the R-3 Zoning District. 6. The Applicant has provided documentation that the Hunters Park Homeowners Association Architectural and Environmental Committee and both of their neighbors have reviewed and approved the submitted plans. 7. The Applicant states that the addition would be located between the house and the garage and that most people would be unlikely even to notice it is there. ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 8 8. The proposed addition would result in the Subject Property having an increased structure coverage of 27.3 percent. Variance Criteria Findings: 9. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. 10. The proposed addition would not alter the essential character of the neighborhood because the proposed design will look and feel consistent with the existing structure. 11. The variance request is not based on economic considerations alone. Conditional Use Permit Findings: 12. The Applicant's land use application also includes a request for a Conditional Use Permit for a Class II Home Occupation to conduct piano lessons at the Subject Property. 13. A home occupation is allowed in residential zoning districts, but a Conditional Use Permit is required when there are patrons visiting the premises. 14. The proposed home occupation would have a limited number of patrons visiting the home during set hours, as the Applicant would only be seeing one client at a time, by appointment. 15. The Applicant is the sole owner and employee of a piano lesson business. 16. The Applicant is the sole owner and occupant of the Subject Property. 17. The home occupation is conducted entirely within the dwelling. 18. Clients visiting the dwelling would park in the driveway on the Subject Property. 19. There will be no exterior evidence of the home occupation. 20. A public hearing for a Conditional Use Permit request is required before the request can be brought before the City Council. 21. The required public hearing was held at the April 9, 2025, Planning Commission meeting. City Administrator Jagoe reported the Planning Commission reviewed this application at their April 9, 2025, meeting. At that time, they recommended approval of the variance request with two conditions by a 6-0-1 vote (Commissioner Burlingame abstained). If the Council supported approval of the variance, the motion language options for the City Council to consider would be Approval with Conditions: Motion to approve Resolution 2025-038, approving Planning Case 25- 001 for a Variance to construct a 30 square foot principal structure addition at 1126 Benton Way, based on the findings of fact and submitted plans in the April 28, 2025, Report to the City Council, subject to the following conditions: 1. A Building Permit shall be issued prior to commencement of construction. 2. The proposed building addition shall conform to all other standards and regulations in the City Code. City Administrator Jagoe explained at their April 9, 2025, meeting, the Planning Commission recommended approval of the Conditional Use Permit request for the Applicant's piano lessons business with four conditions by a 6-0-1 vote (Commissioner Burlingame abstained). The Planning Commission recommended amending Condition Number 4 to read "No exterior signage shall be permitted as evidence of the home occupation." If the Council supported approval of the Conditional Use Permit, the motion language options for the City Council to consider would be Approval with Conditions: Motion to approve Resolution 2025-039, approving Planning Case 25- 001 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1126 Benton Way, based on the findings of fact and submitted plans in the April 28, 2025 Report to the City Council, subject to the following conditions: ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 6 1. No exterior evidence of the home occupation shall be permitted. 2. No exterior signage shall be permitted as evidence of the home occupation. 3. The Applicant shall comply with all sections of the City Code, including no more than four vehicles parked in a driveway at any one time. 4. The Applicant shall be required to submit and maintain a Home Occupation Accessory Class II License with the City while the home occupation is active. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to adopt Resolution #2025-038, approving Planning Case 25-001, for a Variance to construct a 30 square foot principal structure addition at 1126 Benton Way, based on the findings of fact and submitted plans in the April 28, 2025 report to the City Council, subiect to the recommended conditions. The motion carried (4-0). MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adopt Resolution #2025-039 approving Planning Case 25-001 for a Conditional Use Permit to allow a Class II Accessory Home Occupation at 1126 Benton Way, based on the findings of fact and submitted plans in the April 28, 2025 Report to the City Council, subiect to the recommended conditions. The motion carried (4-0). B. Resolution 2025-040 Amending City Resolution 2025-007 to Revise Conditions for Approval of a Master and Final Planned Unit Development and Conditional Use Permit for Lot 1, Block 1, Arden Heights Addition City Administrator Jagoe stated on January 13, 2025, the City Council approved a Master and Final Planned Unit Development, Final Plat, Site Plan Review, Conditional Use Permit and Easement Vacation for Trident Development ("Developer") at 1700 Highway 96 W. The project would subdivide the property into two conforming lots, to facilitate construction of a 162,819 square foot, 119-unit multiple family dwelling on an approximately 41.10-acre property, and construct additional parking for the existing house of worship. The project was approved with 33 conditions. One of the conditions of approval was added by the City Council to require the Developer to install, at their expense, a trail extension as part of the development project. City Administrator Jagoe reported Condition 28 of the City Council's approval requires the Applicant shall install at their expense a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park to be consistent with City Code requirements. The final location and specifications of the trail connection shall be determined by the PW Director/City Engineer and Community Development Director. Since the City Council's January 13, 2025 approval, Staff has been in communication with the Developer to draft the Development Agreement. Conditions 28 is included in the draft language for the Development Agreement. As part of the Development Agreement review, the Developer has met with Staff to discuss the proposed final location and specifications of the trail. City Administrator Jagoe explained in an April 22, 2025 narrative letter to the City Council the Developer proposes to make a financial contribution toward the cost of the trail in the amount of $90,000.00 in place of bearing the total expense of the 1,373-foot trail as referenced in Condition 28. The Developer also proposed that a portion of the Park Development and Park Dedication ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 10 fees to be paid as part of the development project, totaling $1,223,500, be allocated toward the additional costs of the trail. The narrative notes that the trail could be constructed by Trident's contractor or by the City. City Administrator Jagoe commented on the request before the Council is a revision to Condition 28 to read: "The Applicant shall install at their expense a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs in excess of $90,000 incurred to the Applicant for the installation of the approximately 1,373 feet will be deducted from the Applicant's park development fee." Mayor Grant stated the total length of the trail was 1,373 feet. City Administrator Jagoe explained this was only the length of the trail abutting the North Heights property. She estimated the length of the trail adjacent to the property to the north of the subject property to be 396 feet. Councilmember Weber commented the original proposal was not a grade separated trail. City Administrator Jagoe reported this was correct, noting after the developer looked at the area, an initial trail plan was created to start a dialogue with the Public Works Director. She indicated it was at this time, the Public Works Director noted the proposed trail would not meet MSA standards because the trail would have to be grade separated. Councilmember Holden explained the City was supposed to be getting something in return for the flexibility offered for this project and this was supposed to be the trail. She reported the costs were what staff had estimated and the developer had agreed to this. However, she understood there were things the Council did not understand at that time. She stated she appreciated the proposal and appreciated the fact there would be a trail up to the playground. She supported the trail moving forward as proposed by staff. Councilmember Weber clarified the applicant would only be paying $90,000 towards the trail and the City would be paying the remainder. He indicated the developer had readily agreed to put in this trail in order to get the additional density, but then changed their minds, once the costs came in for the actual trail. He did not believe the trail costs were hidden and commented on how the additional density that was approved would be worth more than $1.3 million for the developer. He was of the opinion the developer received a good deal. He supported the developer paying for all trail costs. Mayor Grant commented if his math was correct, the developer would be paying $1.23 million and the City would be paying $253,000. He noted this leaves about $900,000 that the developer will have to bring forward. He indicated these funds could be used for this project or the Old Highway 10 Trail. He stated that particular trail was an important connection for the City because it goes from Roseville to Highway 96. He explained the City has Safe Routes to School dollars from the Met Council and if these funds were applied to this project, the City's portion would be close to fully funded. ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 11 Councilmember Weber stated denying this portion of the project would not end the project. He anticipated this project would move forward. He expressed frustration with the fact there was now push back from the developer after the City had been very generous in approving additional density. He did not recommend this trail segment be combined with the Old Highway 10 trail. He indicated the developer was not offering to pay more, but rather was offering to pay less. Councilmember Monson recalled Condition 28 had a lengthy Council discussion and required the developer to build a trail because they wanted density. She explained this was seen as a benefit to the City and the trail was to be funded by the developer. She commented the developer offered to complete the 396 foot trail also. She stated now the developer was not going to fund the 396 foot trail and now they would only be funding a portion of the entire length and the trail was to be funded by the $1.2 million. She expressed frustration with the fact the recording of the final plat was extended presuming the City was almost there, and now there was a sticking piece. She indicated she did not want to go back on what the Council approved, but she was open to having a negotiation on a cap amount. She believed there should be a priority on where this money should go and she was uncertain if that priority was the Old Highway 10 Trail. Councilmember Holden questioned how much additional density was approved for this project. City Administrator Jagoe explained the project received an additional 17 units, noting 102 were allowed and the project was approved with 119 units. Councilmember Holden stated this project was a PUD, and whether or not the developer received additional density, the project had to offer a benefit to the City given the flexibility that was being considered for the project. She noted she was making a decision on this project asking for a trail based on information received from the public works director. She understood the trail was proposed to be next to the curb and has since learned the trail had to be grade separated. She reported the trail was proposed because the project was a PUD and not because extra density was being requested. She was sorry that people didn't get what they wanted out of this, but noted she wanted a 10 by 20 easement. Councilmember Weber called for a point of order regarding Councilmember Holden's statement. Mayor Grant commented Councilmember Holden was making a general statement about the Council and was not speaking against any one Councilmember. Councilmember Holden indicated to her when she was strong arming these people, it was based on information from the Public Works Director. To her, she was ready to negotiate, but she would never ask for another $300,000 because the City didn't get everything they wanted. She reported it was the Council's fault because when Councilmember Fabel brought it up at the meeting, the rest of the Council sat silent. She reported the Planning Commission are not elected officials and they do not get to say, give us this, or we will not approve it. She understood this threat was made even before this item came to the City Council. She believed this entire thing was ridiculous. Mayor Grant explained one of the interesting aspects for this project was that that Council added a condition regarding the trails because this item was a PUD. He indicated there should be some give and take with this project and he believed a trail would be good for the project and the City. He stated when this action is taken at the last minute, the Council is relying on the public works ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 12 director and the developer. He reported it turns out the trail was going to be more expensive than originally thought. He stated this matter was now being brought back to the Council given how much more the trail was going to cost. He did not believe this reflected poorly on the Public Works Director or the developer. He explained he was looking at this as a project that would benefit the City in a lot of different ways and he sees an opportunity to get a trail segment on a portion of North Snelling. He stated if the Council did not want to spend the additional funds on Old Snelling, the City did not have to do this. Rather, the dollars could be used on parks. However, the dollars were available to closely fund this gap. He was of the opinion a north south connection from Roseville to Highway 96 was important and the City was close to achieving that. Councilmember Weber stated the word he used was conflate. He pointed out again, that the funding the City would lose from agreeing to this would take away funding from Old Highway 10 and giving it to the developer. He explained to Councilmember Holden's point that she reached out to the Public Works Director regarding a grade separated trail. He did not believe anyone driving through this area would state this was a super easy trail. He reiterated that the developer was readily agreeable to building this trail within the original agreement. He explained when he asked for affordable housing he was a City Councilmember and was no longer serving on the Planning Commission. Councilmember Holden called for a point of order stating she felt like she was being attacked. Councilmember Weber stated he was responding to Councilmember Holden's comment. Mayor Grant encouraged the Council to speak for themselves. Councilmember Monson reported she was not confused about the cost for the trail. In her mind, this was what the City was going to do for the PUD, whether or not it was because this was a PUD or because of the extra density. She recommended the developer pay for the entirety of the trail and that the $1.2 million be used for the Old Highway 10 trail. She explained she could support the City Council having further discussions about the cap. She indicated the $90,000 was not acceptable to her. Councilmember Holden questioned where the $90,000 came from. City Administrator Jagoe deferred this question to the applicant, noting this number came from the applicant through this narrative. Councilmember Holden stated she came up with the trail idea and the Council supported it. She commented further on how she proposed the trail and that costs were not fully understood at that time. She indicated she works to try and get a public benefit out of every PUD. She recommended the $1.2 million be put in the City coffers and not be allotted for any one project. She stated the developer agreed to complete the proposed trail along with the trail to the Ukrainian project. MOTION: Mavor Grant moved and Councilmember Holden seconded a motion to adobt Resolution #2025-040 — Amending City Resolution 2025-007 to revise Condition 28 in the conditions of approval of a Master and Final Planned Unit Development and Conditional Use Permit for Lot 1, Block 1 for the Arden Heights Addition. ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 13 Councilmember Monson asked if there was appetite to increase the $90,000, which was the payment being paid by the developer towards the trail. Mayor Grant recommended the applicant address this question. Councilmember Holden stated she could support asking the developer for more funding, setting the payment at $200,000. Mayor Grant supported the developer paying half of $343,250, which was $171,625. Councilmember Monson questioned if the Council would support not putting any City funding into this project and using the entire $1.2 million for the Old Highway 10 trail. Mayor Grant stated this was another option and he would not have a problem with this. Councilmember Weber explained if the Council were to delete this amendment, the developer would not be required to build a trail. He reported the only cost difference would be the City would not build a 373 foot section on the north end. He was of the opinion it would be a good deal to spend $100,000 to get 1,500 feet of trail. Councilmember Monson indicated she liked the original amendment, but could also be supportive of requiring the developer to pay $200,000. Mayor Grant commented a trail section could be constructed at some point in the future that would benefit the project as there could be a trail section on the other side of Old Highway 10 for pedestrians trying to walk to downtown Arden Hills or to Roseville. Councilmember Holden stated the City would not receive any money if the trail segment were removed, the City would only be receiving park dedication funding. She indicated she was uncertain what $90,000 would do for the Old Highway 10 trail because this funding would have to be used to make the PUD better. She explained the City did not know where it sat with the Safet Routes to School funding and the City may have to come up with the funding someone for the Old Highway 10 trail. She questioned if the City wanted to get two trails or just the Old Highway 10 trail. City Administrator Jagoe clarified that this item would need four votes in order for this item to be approved. Councilmember Weber indicated he was not sure why the Council kept discussing the Old Highway 10 trail. He requested the Mayor call the question. Mayor Grant requested a roll call vote. A roll call vote was taken. The motion failed 2-2 (Councilmember Monson and Councilmember Weber opposed). City Administrator Jagoe reported if the Council would be making a motion for denial, the Council would need to state reasons for denial and to direct the City Attorney to draft these findings for consideration at a future meeting. ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 14 MOTION: Councilmember Weber moved and Councilmember Monson seconded a motion to deny Resolution #2025-040 — Amending City Resolution 2025-007 to revise Condition 28 in the conditions of approval of a Master and Final Planned Unit Development and Conditional Use Permit for Lot 1, Block 1 for the Arden Heights Addition. Mayor Grant commented this was a $30 million project that would bring new tax dollars to the City. He reported North Heights Lutheran Church would like to see this project moving forward. He indicated he did not know what the right answer was, but it was not to deny the Planning Case. He explained the Council was now debating a trail or where to put some money and now a $30 million project would be denied. Councilmember Monson questioned what the implications were for a denial. She indicated she would be happy to deny this Resolution if it meant the developer had to come back with a proposal that was more appealing to the City. City Administrator Jagoe stated if this Resolution were denied, the City Attorney would draft findings for the City Council to consider at the May 12 City Council meeting. She indicated the applicant could then come back with a new proposal, but were under the time constraints to file the final plat. She commented the Council could table action on this item and provide direction to staff and the applicant to bring something back for Council discussion on May 12. Councilmember Weber asked if this item were denied, would this terminate the agreement and the development would not move forward. City Administrator Jagoe explained if this Resolution were denied the developer has the option to move forward with the 33 conditions as originally approved by the City Council. Councilmember Holden recommended the reasons for denial be more clearly stated. She stated Condition 28 should read: The developer will pay $200,000 towards the 1,373 foot long trail. Mayor Grant indicated this amendment would be out of order given that Councilmember Weber was recommending denial. Councilmember Monson asked if Councilmember Weber was open to receiving a new proposal from the applicant, if action on this item were tabled. She clarified that this item needed four votes in order to approve or deny the Resolution. She stated she would prefer to table this item in order to make the applicant come back to the City Council. Councilmember Weber inquired what the timeline would be for this item. City Administrator Jagoe stated the final plat extension is through June 13, 2025. Mayor Grant stated he would like to hear from the applicant. Roger Fink, Trident Development, explained he had never been in a situation quite like this before where he had over committed to a commitment to the City Council and it was made clear the cost for the trail would be quite this large. He reported he came up with the $90,000 amount after speaking with a contractor noting this would cover a trail of this length under ideal ARDEN HILLS CITY COUNCIL APRIL 28, 2025 15 conditions. He stated he was open to another proposal, but he has limits on how much his budget can absorb. Mayor Grant questioned how much his budget could absorb. Mr. Fink stated if the Council could agree to a cap he would need to speak to his partners, but he could agree to $100,000. He did not know if he could absorb a $200,000 expense. Councilmember Monson requested the Mayor call the question. A roll call vote was taken. The motion failed 2-2 (Councilmember Holden and Mayor Grant opposed). MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adopt Resolution #2025-040 — Amending City Resolution 2025-007 to revise Condition 28 in the conditions of approval of a Master and Final Planned Unit Development and Conditional Use Permit for Lot 1, Block 1 for the Arden Heights Addition, with costs in excess of $200,000 be incurred by the Applicant. Councilmember Weber stated he could support setting the cap at $250,000. Councilmember Holden called the question. A roll call vote was taken. The motion failed 3-1 (Councilmember Weber opposed). MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adopt Resolution #2025-040 — Amending City Resolution 2025-007 to revise Condition 28 in the conditions of approval of a Master and Final Planned Unit Development and Conditional Use Permit for Lot 1, Block 1 for the Arden Heitzhts Addition, with costs in in excess of $250,000 be incurred by the Applicant. Mayor Grant asked if this item were passed could the applicant come back to the City prior to filing the Final Plat with another proposal. City Administrator Jagoe reported this was the case. Councilmember Holden called the question. A roll call vote was taken. The motion failed 2-2 (Councilmember Holden and Mayor Grant opposed). MOTION: Councilmember Monson moved to table action on this item to the May 121 2025 City Council meeting. The motion carried (4-0). 12. UNFINISHED BUSINESS ARDEN HILLS CITY COUNCIL — APRIL 28, 2025 16 None. 13. COUNCIL COMMENTS Councilmember Weber stated he met with Arden Hills Greening where he discussed buckthorn removal. He encouraged the public to consider attending a buckthorn workshop on Saturday, May 17, 2025. Councilmember Holden reported the National Guard held their Norwegian ruck back on Saturday, April 19. She indicated this event would be held again in 2026. Councilmember Holden stated the fire department held an appreciation dinner for those retiring last week. She thanked all of those who served on the fire department for their commitment to the community. Councilmember Holden asked if staff had an update on Round Lake. City Administrator Jagoe reported she would speak with staff and have something posted on the City's website. Councilmember Monson stated she would like to see the audio issues in the Council Chambers addressed. City Administrator Jagoe reported she was working with Nine North to address the audio concerns. She explained there was an app that was available to provide audio for the City's meetings. Mayor Grant stated he attended the Norwegian foot march on Saturday, April 19. He commented on the different organizations that were in attendance at this event. He thanked the military who provided the City with a nice summation on the history of this event. Mayor Grant reported on Saturday, April 26 he attended the touch a truck event. ADJOURN MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adiourn. The motion carried (4-0). Mayor Grant adjourned the Regular City Council Meeting at 8:55 p.m. Julie Hanson City Clerk David Grant Mayor CONSENT ITEM 8A EN HILLS MEMORANDUM DATE: May 12, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A 2025 Payroll #10 Paid Claims - 04/19/2025-05/02/2025 (Check Nos. 53298-53342 and ACH Checks) Total Payroll $148,455.53 $148,455.53 $761,676.37 Total Accounts Payable $761,676.37 Total Claims $910,131.90 CITY OF ARDEN HILLS PAYROLL # 10 CHECKS DATED: 05/09/25 Biweekly: 04/19/25 - 05/02/25 EMPLOYEE DEDUCTIONS AMT. I CITY BENEFIT Payment Method FIT 8,770.81 EFT EFT EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* FICA Oasdi 6,103.96 6,103.96 FICA Medicare 1,427.55 1,427.55 SIT 4,102.29 TOTAL TAXES 1 20,404.611 7,531.51 Health Premium 2,176.73 29,609.97 Dental Premium 215.30 737.24 FSA Health Care Reimb. 137.50 FSA Dependent Care Reimb. 0.00 TOTAL FLEXIBLE SPENDING 1 2,529.531 30,347.21 HSA Health Saving 1 1,060.191 1,125.00 EFT TOTAL HEALTH SAVINGS 1 1,060.191 1,125.00 EFT EFT A/P Check* EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ERA 5,908.68 6,817.69 MA 1,157.71 0.00 entral Pension Fund -Union 1,920.00 1N State Retirement System 1,800.00 OTAL RETIREMENT 10,786.391 6,817.69 FLAC 22.76 ife/Addl/Dep Life 50.29 98.90 ife/Addl non -tax 21.81 TD/STD Insurance 1,405.75 ERA Life Insurance 142.49 JOE 49 Dues (Union) 40.00 OTAL VOLUNTARY 1,683.101 98.90 Total Employee Deductions 36,463.82 Net Payroll 0.00 Direct Deposit 65,931.40 Gross Payroll Tie -Out 102,535.22 Plus City Paid Benefit 45,920.31 TOTAL PAYROLL COST 148,455.53 FICA TIE -OUT Gross Payroll 102,535.22 Less Total FSA 2,529.53 Less Total H.SA 1,060.19 Less Voluntary Ins 44.57 Less Non Taxable Tech Reimb 450.00 Net P/R Subject to FICA 98,450.93 FICA Oasdi @ 6.20% 6,103.96 FICA Medicare @ 1.45% 1,427.55 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 5/7/2025 2:52 PM ---ARQEN HIILLS Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0189 GOPHER STATE ONE CALL 04/25/2025 5030190 March Locates 28.35 5030190 March Locates 28.35 5030190 March Locates 28.35 Total for this ACH Check for Vendor 0189: 85.05 ACH 0234 MACQUEEN EQUIPMENT INC 04/25/2025 P63862 Water Pump #85122 1,037.76 P63913 Parts #85122 471.61 Total for this ACH Check for Vendor 0234: 1,509.37 ACH 0243 METROPOLITAN COUNCIL -WASTE WE 04/25/2025 0001185212 May Waste water 83,122.72 Total for this ACH Check for Vendor 0243: 83,122.72 ACH 0285 XCEL ENERGY 04/25/2025 920782847 02/17/25-03/19/25 57.84 920782847 02/17/25-03/19/25 1,184.56 920782847 02/17/25-03/19/25 2,204.65 920782847 02/17/25-03/19/25 1,885.56 920782847 02/17/25-03/19/25 1,233.39 920782847 02/17/25-03/19/25 2,004.05 920782847 02/17/25-03/19/25 224.84 Total for this ACH Check for Vendor 0285: 8,794.89 ACH 0292 OXYGEN SERVICE COMPANY INC 04/25/2025 0003614344 March Rental 40.55 Total for this ACH Check for Vendor 0292: 40.55 ACH 0320 HEALTH PARTNERS INC 04/25/2025 009599677989 March/AprilInsurance 3,070.97 009599677989 March/AprilInsurance -3,070.97 009599677989 May Insurance 1,387.45 009599677989 May Insurance 23,896.36 Total for this ACH Check for Vendor 0320: 25,283.81 ACH 0327 STAPLES INC 04/25/2025 6027753099 Supplies 24.19 6028421215 Supplies 26.38 6028421215 Supplies 37.99 6028421216 Supplies 23.77 6028421217 Supplies 6.49 6028598649 Supplies 15.89 AP Checks by Date - Detail by Check Date (5/7/2025 2:52 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0327: 134.71 ACH 0387 MISSIONSQUARE #302482 04/25/2025 PR25-09 PR Batch 00200.04.2025 ICMA Employee Dedu PR Batch 00200.04.2025 ICNi 900.00 PR25-09 PR Batch 00200.04.2025 ICMA Employee Perce PR Batch 00200.04.2025 ICNi 242.63 Total for this ACH Check for Vendor 0387: 1,142.63 ACH 0453 CONTINENTAL RESEARCH CORP 04/25/2025 0062242 Bacto Dose 1,024.00 Total for this ACH Check for Vendor 0453: 1,024.00 ACH 0922 NINENORTH 04/25/2025 2025-039 Audio Visual -March 660.68 2025-039 JDA Audio Visual -March 190.00 Total for this ACH Check for Vendor 0922: 850.68 ACH 10363 MINUTE MAKER SECRETARIAL 04/25/2025 M2036 March JDA Meeting 259.75 Total for this ACH Check for Vendor 10363: 259.75 ACH 10497 CINTAS CORP 04/25/2025 4226889910 April Mats 105.39 Total for this ACH Check for Vendor 10497: 105.39 ACH 1125 BOLTON & MENK INC 04/25/2025 0360004 JDA PC 25-002 #798 Planning Services 2/15-3/1 5,412.00 0360004 Planning Services 2/15-3/14 1,050.00 Total for this ACH Check for Vendor 1125: 6,462.00 ACH 1223 ADAM'S PEST CONTROL - MAIN 04/25/2025 4083011 April Pest Control 90.98 Total for this ACH Check for Vendor 1223: 90.98 ACH 1363 WATER CONSERVATION SERVICES INI 04/25/2025 14937 1233 County Rd E 393.80 Total for this ACH Check for Vendor 1363: 393.80 ACH 1785 ECOTHYNK 04/25/2025 409118 April UB Statements 710.05 409118 April UB Statements 710.04 409118 April UB Statements 710.05 Total for this ACH Check for Vendor 1785: 2,130.14 ACH 2125 MAXARVIDSON 04/25/2025 04212025 Mileage Reimbursement-IUOE Training 553.00 Total for this ACH Check for Vendor 2125: 553.00 ACH 5180 THE TESSMAN COMPANY LLC 04/25/2025 S411417-IN Field Maintenance Supplies 635.17 Total for this ACH Check for Vendor 5180: 635.17 AP Checks by Date - Detail by Check Date (5/7/2025 2:52 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 5587 CES IMAGING INC 04/25/2025 INV172070 April Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH 6555 TKDA INC 04/25/2025 002025001464 2025 CIPP Lining 2/23-3/29 5,405.84 002025001538 South Tower Improvements 2/23-3/29 279.00 Total for this ACH Check for Vendor 6555: 5,684.84 ACH 7025 ON SITE COMPANIES -OSSTC INC 04/25/2025 0001871676 Restrooms 4/7-4/11 27.14 Total for this ACH Check for Vendor 7025: 27.14 ACH 7501 KELLY & LEMMONS PA 04/25/2025 65167 March Prosecution 4,215.50 Total for this ACH Check for Vendor 7501: 4,215.50 ACH FPTC FLEXIBLE PIPE TOOLS AND EQUIPME 04/25/2025 31163 Tire Assembly 591.15 31213 PipeTech INSPECT Subscrption 2/14/25-2/13/2( 3,100.00 Total for this ACH Check for Vendor FPTC: 3,691.15 53298 0131 BEISSWENGERS DO IT BEST 04/25/2025 969745 Supplies 1.29 969795 Supplies 14.35 970932 Supplies 18.89 970965 Supplies 9.29 Total for Check Number 53298: 43.82 53299 0342 CITY OF SHOREVIEW 04/25/2025 0000001344 2024 Lexington Ave Traffic Light 1,347.44 Total for Check Number 53299: 1,347.44 53300 1033 COMCAST 04/25/2025 101030.0425 Service 4/3-5/2 118.35 98681.0425 Service 4/5-5/4 121.52 Total for Check Number 53300: 239.87 53301 10244 COMCAST BUSINESS INC 04/25/2025 237789562 April Service 508.23 Total for Check Number 53301: 508.23 53302 0176 FRATTALLONES HARDWARE INC 04/25/2025 95444/A Ultra Oil 86.97 Total for Check Number 53302: 86.97 53303 10595 HEALTHEQUITY 04/25/2025 4xpai2z March Monthly Fees 45.35 Total for Check Number 53303: 45.35 53304 0447 LU.O.E LOCAL 49 BENEFIT FUND -INS] 04/25/2025 13P3.0525 May Insurance 12,520.00 AP Checks by Date - Detail by Check Date (5/7/2025 2:52 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference N134.0525 May Insurance 1,772.00 Total for Check Number 53304: 14,292.00 53305 INCI IN CONTROL INC 04/25/2025 S-INV02498 Firewall Hardware 1,962.00 Total for Check Number 53305: 1,962.00 53306 10556 INNOVATIVE OFFICE SOLUTIONS LLC 04/25/2025 IN4807728 Supplies 99.04 Total for Check Number 53306: 99.04 53307 0390 INT'L UNION OPERATING ENGINEERS 04/25/2025 1200.0425 April Dues 280.00 Total for Check Number 53307: 280.00 53308 10596 LB CARLSON LLP 04/25/2025 247154 2024 Audit Services 1,338.00 247154 2024 Audit Services 1,338.00 247154 2024 Audit Services 701.00 247154 2024 Audit Services 1,338.00 247154 2024 Audit Services 1,338.00 247154 2024 Audit Services 1,512.00 Total for Check Number 53308: 7,565.00 53309 5138 LEAGUE OF MN CITIES INS TRUST 04/25/2025 40002626-24 WCA 2024 WC Audit 8,732.00 Total for Check Number 53309: 8,732.00 53310 10579 LEVANDER GILLEN & MILLER P.A. 04/25/2025 42000E-0425 Escrow PC 24-020 #791-March Legal 763.85 42000E-0425 Escrow JDA PC 25-002 #798-March Legal 1,903.50 42000E-0425 Escrow PC 24-018 #784-March Legal 399.50 42000E-0425 March Legal 775.50 42000E-0425 Escrow PC 24-009 #750-March Legal 114.25 42000E-0425 March Legal 527.00 42000E-0425 March Legal 68.00 42000E-0425 Escrow PC 24-014 #760-March Legal 727.25 42000E-0425 March Legal 4,790.00 Total for Check Number 5 33 10: 10,068.85 53311 10448 MARCO TECHNOLOGIES LLC 04/25/2025 552525792 Copier 04/25-05/24 35.36 552525792 Copier 04/25-5/24 200.35 Total for Check Number 53311: 235.71 53312 10458 MARUDAS GRAPHICS INC 04/25/2025 100438 Envelopes 864.80 Total for Check Number 53312: 864.80 53313 0778 MCFOA 04/25/2025 041025 June 2025 Meeting: Hanson/Estling 60.00 Total for Check Number 53313: 60.00 AP Checks by Date - Detail by Check Date (5/7/2025 2:52 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 53314 5443 METRO PRODUCTS INC 04/25/2025 185575 Hose Reel and Filters 308.75 Total for Check Number 53314: 308.75 53315 10523 METRO-INET 04/25/2025 2602 IT Support -April 10,461.00 Total for Check Number 53315: 10,461.00 53316 13725 MINNESOTA EQUIPMENT 04/25/2025 P42371 Tweel Tire #85486 1,800.00 Total for Check Number 53316: 1,800.00 53318 10559 MINNESOTA ROOFING COMPANY 04/25/2025 23-2840-1Final Cummings Park Pavilion Roofing 30,850.00 Total for Check Number 53318: 30,850.00 53319 2732 MWP RECREATION 04/25/2025 2025116 GameTime Play Equpment-Arden Oaks Park 4,451.78 Total for Check Number 53319: 4,451.78 53320 10360 NORTHWESTERN POWER EQUIPMEN' 04/25/2025 240123DJ Valve Rebuilds 2,683.35 Total for Check Number 53320: 2,683.35 53321 0155 OFFICE OF MN IT SERVICES-ACCTS R 04/25/2025 W25030621 March Phones 750.62 Total for Check Number 53321: 750.62 53322 1208 PREMIUM WATERS INC 04/25/2025 613317-03-25 March Water 23.76 Total for Check Number 53322: 23.76 53323 0811 RAMSEY COUNTY 04/25/2025 EMCOM-012371 Fleet Sopport-March 24.96 EMCOM-012407 911 Dispatch -March 5,329.67 EMCOM-012424 CAD Services -March 800.83 FLEET-000982 Equipment Repair Parts -February 2,213.33 FLEET-000982 Equipment Repair -February 3,069.40 FLEET-000983 Fuel Purchases -February 3,511.52 PRK-002504 Q I Inspections 2,868.60 SHRFL-002318 Law Enforcement -April 146,523.95 Total for Check Number 53323: 164,342.26 53324 6748 RELIANCE STANDARD 04/25/2025 GL154938.0525 May Insurance 1,648.83 Total for Check Number 53324: 1,648.83 53325 10469 RUM RIVER CONSULTANTS 04/25/2025 921 1474 Floral Drive QI Bldg Admim/Inspections 71.16 Total for Check Number 53325: 71.16 53326 10569 SM HENTGES AND SONS INC 04/25/2025 AP Checks by Date - Detail by Check Date (5/7/2025 2:52 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference PW24-0100 PAY6 2024 PMP Payment 6 83,886.88 PW24-0100 PAY6 2024 PMP Payment 6 23,960.00 Total for Check Number 53326: 107,846.88 53327 1161 VALLEY -RICH CO INC 04/25/2025 34334 1939 Thom Drive 7,207.75 34341 1666 Lake Johanna Blvd 12,792.73 Total for Check Number 53327: 20,000.48 Total for 4/25/2025: 537,967.22 ACH ACH001 US BANK 04/30/2025 ARVIM42025 OFFICE DEPOT #375-SUPPLIES 60.67 BAARS42025 FLEET FARM 3100-BINOCULARS 43.24 BAARS42025 FLEET FARM 3100-SUPPLIES 216.20 BAARS42025 MINNEAPOLIS SAW -HAND SAW 209.98 CHRIM42025 COSTCO WHSE # 102 1 -CLOTHING 57.98 CHRIM42025 SITEONE LANDSCAPE SUPPLY -SPREADER 598.00 CHRIM42025 THE HOME DEPOT #2828-DOOR PULL 53.31 CHRIM42025 MENARDS BLAINE MN-SUPLLIES 134.06 CHRIM42025 MENARDS BLAINE MN-SUPLLIES 83.12 FRIDJ42025 LEFTYSLEFTHANDED.COM-SUPPLIES 46.90 FRIDJ42025 AMAZON MKTPL*N88IB 1052-MOUNT 28.48 FRIDJ42025 DUNCANS CLOTHING I -CLOTHING 489.23 FRIDJ42025 WWW.APWA.NET-POSTERS 21.00 FRIDJ42025 AMAZON MKTPL*T083N13T3-SPRAY GUN 159.69 FRIDJ42025 AMAZON MKTPL*2Y2EA3J13-HOLSTERS 16.36 FRIDJ42025 AMAZON MKTPL*MQIII7QR3-VALUE 37.95 FRIDJ42025 AMAZON MKTPL*NR6CS6YJ3-STRAPS 206.10 FRIDJ42025 MINNESOTA NURSERY AND LAN-TRAININ 470.00 IIANSJ42025 HIGHTAIL PRO PLAN-SUBCRIPTION 96.00 HANSJ42025 PIER B RESORT -ROOM DEPOSIT ROUSSEA 387.99 HANSJ42025 MINNESOTA STATE COLLEGES-MMCI EST. 440.00 HANSJ42025 LEAGUE OF MINNESOTA CITI-CONFERENI 425.00 HANSJ42025 LEAGUE OF MINNESOTA CITI-CONFERENI 425.00 JOHNM42025 FUN EXPRESS -EGG HUNT 233.42 JOHNM42025 SAMS CLUB#6309-EGG HUNT 214.16 JOHNM42025 AMAZON MKTPL*GB4Z12VW3-EGG HUNT 70.52 JOHNM42025 CANVA* I04480-62534391-SUBSCRIPTION 149.90 JOHNM42025 TARGET 00006197-EGG HUNT 79.48 JOHNM42025 TARGET 00006197-EGG HUNT 29.97 MIKAT42025 METAL SUPERMARKETS ROSEVI-SUPPLIE 10.84 MIKAT42025 MENARDS 3385-SUPPLIES 34.92 MIKAT42025 FLEET FARM 3 1 00-SUPPLIES 58.32 MIKAT42025 FLEET FARM 3 1 00-SUPPLIES 32.43 MIKAT42025 APPLE.COM/BILL-ICLOUD 0.99 MILLL42025 GRAND VIEW LODGE RESRT-CONFERENC 415.16 MILLL42025 2025 APWA-MN SPRING CO -CONFERENCE 621.29 SWEAD42025 GRAND VIEW LODGE RESRT-CONFERENC 415.16 SWEAD42025 2025 APWA-MN SPRING CO -CONFERENCE 621.29 YANGJ42025 QUADIENT LEASING USA -POSTAGE LEAS 928.89 YANGJ42025 WILLSCOT MOBILE MINI -HAZELNUT WAF 1,004.20 Total for this ACH Check for Vendor ACH001: 9,627.20 ACH ACH002 AFLAC 04/30/2025 711978 Insurance Premiums -April 2025 45.52 AP Checks by Date - Detail by Check Date (5/7/2025 2:52 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor ACH002: 45.52 ACH ACH005 MINNESOTA REVENUE -SALES & USE 04/30/2025 4162025 March Sales/Use Tax 140.73 4162025 March Sales/Use Tax 0.27 Total for this ACH Check for Vendor ACH005: 141.00 ACH ACH006 MINNESOTA DEPT OF LABOR-BLDG P 04/30/2025 4142025 Q1 Building Surcharge -284.86 4142025 Q1 Building Surcharge 7,121.42 Total for this ACH Check for Vendor ACH006: 6,836.56 ACH ACH008 HEALTHEQUITY 04/30/2025 yajtjg0 Health Care DCRA-April 36.66 Total for this ACH Check for Vendor ACH008: 36.66 Total for 4/30/2025: 16,686.94 ACH 0319 CITY OF ROSEVILLE 05/01/2025 0242326 March Water 126,673.64 Total for this ACH Check for Vendor 0319: 126,673.64 ACH 0381 MISSIONSQUARE RETIREMENT 05/01/2025 20250331-109-32 Q2 2025 Plan Fee 20250331-109-320940-A 250.00 Total for this ACH Check for Vendor 0381: 250.00 ACH 0750 VERIZON WIRELESS 05/01/2025 6110698800 Service 4/11-5/10 897.30 Total for this ACH Check for Vendor 0750: 897.30 ACH 10363 MINUTE MAKER SECRETARIAL 05/01/2025 M2045 April PC Meeting 374.50 M2045 April JDA Meeting 172.00 Total for this ACH Check for Vendor 10363: 546.50 ACH 1125 BOLTON & MENK INC 05/01/2025 0360725 2026 PMP 7,054.89 0360726 JDA PC 2025-002 #798 Engineering Services 1,787.50 Total for this ACH Check for Vendor 1125: 8,842.39 ACH 5173 BADGER METER 05/01/2025 80191415 Beacon & LTE Sery Units -March 2025 813.05 Total for this ACH Check for Vendor 5173: 813.05 ACH 5593 AMERICAN LEGAL PUBLISHING COR 05/01/2025 41756 Internet Renewal 5/15/25-5/15/26 550.00 Total for this ACH Check for Vendor 5593: 550.00 ACH 6129 FAST SIGNS INC 05/01/2025 204-64996 Name Plate/Name Tag 76.00 AP Checks by Date - Detail by Check Date (5/7/2025 2:52 PM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 6129: 76.00 ACH 7025 ON SITE COMPANIES -OSSTC INC 05/01/2025 0001872925 Restrooms 4/12-5/9 882.00 Total for this ACH Check for Vendor 7025: 882.00 53328 AR-BITU BITUMINOUS ROADWAYS INC 05/01/2025 ROW 2024-00074 Escrow Refund ROW 2024-00074; 1541 Oak A-v 8,245.93 Total for Check Number 53328: 8,245.93 53329 AR-CAPR CAPRA'S UTILITIES INC 05/01/2025 ROW 2025-00074 Escrow Refund ROW 2025-00074; 1541 Oak A-v 3,000.00 Total for Check Number 53329: 3,000.00 53330 CPF 1 CENTRAL PENSION FUND SOURCE A 05/01/2025 184503.0425 April Pension 3,840.00 Total for Check Number 53330: 3,840.00 53331 1033 COMCAST 05/01/2025 44271.0525 service 04/21-5/20 6.48 Total for Check Number 53331: 6.48 53332 UB*00774 Kim -Lien Hiemenz 05/01/2025 Refund Check 003156-000, 1700 Valentine Avei 1,768.68 Total for Check Number 53332: 1,768.68 53333 0447 LU.O.E LOCAL 49 BENEFIT FUND-INSI 05/01/2025 13P3.0625 June Insurance 12,520.00 N134.0625 June Insurance 1,772.00 Total for Check Number 53333: 14,292.00 53334 IDAI IDEAL ADVERTISING INC 05/01/2025 56357 Staff Shirts 842.00 Total for Check Number 53334: 842.00 53335 10356 JACON LLC 05/01/2025 1059 Hauling Common 4,510.30 1060 Hauling Sand 2,477.75 Total for Check Number 53335: 6,988.05 53336 10601 ALAN LOTH 05/01/2025 043025 Refund 2024 PMP Payment made to UB Accoun 2,874.00 Total for Check Number 53336: 2,874.00 53337 10362 MARCO TECHNOLOGIES LLC 05/01/2025 INVI3430046 copier 1/25-2/24 77.18 INVI3430046 copier 1/25-2/24 13.62 INVI3776667 copier4/25-5/24 13.62 INVI3776667 copier4/25-5/24 77.18 Total for Check Number 53337: 181.60 AP Checks by Date - Detail by Check Date (5/7/2025 2:52 PM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 53338 0220 MINNESOTA DEPT OF LABOR & INDU 05/01/2025 7330 Inspection C-Boiler 55.00 Total for Check Number 53338: 55.00 53339 10486 MINNESOTA METRO NORTH TOURIST\ 05/01/2025 042225 Quality Inn March 2025 Lodging Tax 1,642.55 042325 SpringHill Suites March 2025 Lodging Tax 7,778.17 Total for Check Number 53339: 9,420.72 53340 0422 MINNESOTA POLLUTION CONTROL A 05/01/2025 041825 2025 MS4 Permit 400.00 Total for Check Number 53340: 400.00 53341 0811 RAMSEY COUNTY 05/01/2025 PRMG-005666 PW Rental Space -May 3,070.84 PRMG-005666 PW Rental Space -May 6,141.69 PRMG-005666 PW Rental Space -May 1,364.82 PRMG-005666 PW Rental Space -May 3,070.84 Total for Check Number 53341: 13,648.19 53342 10496 RESTORATION SYSTEMS INC 05/01/2025 2025-00435 Hydrant Rental Refund 2,000.00 2025-00435 Hydrant Rental Refund -Water Usage -71.32 Total for Check Number 53342: 1,928.68 Total for 5/l/2025: 207,022.21 Report Total (81 checks): 761,676.37 AP Checks by Date - Detail by Check Date (5/7/2025 2:52 PM) Page 9 CONSENT ITEM - 8B -ADEN HILLS MEMORANDUM DATE: May 12, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director SUBJECT: 2025 1st Quarter Financials Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: Quarterly budget to actual fund statements and investment portfolio detail for the City. Background Investments - per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At March 31, 2025 — this rate was 4.289% and our portfolio is averaging 3.04%. Our average rate will begin to increase as lower interest investments mature and we continue to invest in higher interest investments. All of our investments are in government secured or government backed deposits. Utility billing cycles and CIP projects are taken into account when determining how much to invest and for how long. Basis of accounting — during the year, City books are kept on a cash basis which means that only items that are received are booked as revenue and items paid are booked as expenses. Adjustments for accruals, deferrals and other accounting requirements are made at year end. The first quarter financial results are generally as expected and mostly positive across all City funds. City revenue streams are on target with prior year and budget, and departments are for the most part under the 25% expended thus far in the year. General Fund — The main source of revenue for the City is property taxes and these come in twice a year. Expenditures are at 20.2% of budget through the end of the quarter, compared to 24.2% last year. Some of this difference is due to the timing of invoices. Other governmental funds and enterprise funds — Utility revenue for first quarter is booked in April 2025 and annual transfers between funds will be booked later in the year. Page 1 of 2 Market value adjustments for investments total $140,260.18 through the end of the first quarter. At the end of 2024, the City recognized a market value loss of $134,579.02. It is important to note that the City holds its investments to maturity and no principal is ever lost on an investment. Discussion City Staff respectfully request the City Council review the quarterly updates for further discussion. Budget Impact None. Attachment. Attachment A: Investment Portfolio Analysis Attachment B: General Fund Revenues and Expenditures Summary Attachment C: Other City Funds Revenues and Expenditures Summary Attachment D: Permit Data Page 2 of 2 CITY OF ARDEN HILLS SCHEDULE OF INVESTMENTS FOR THE MONTH ENDING MARCH 31, 2025 Market Value Deposits - Expenditures - U Institution Description Type 1/1/2025 Purchases Maturities Interest 3 Wells Fargo - Adv Wells Fargo Advisors Money Market $ 'r 17,017.73 $ 1,087.60 $ Wells Fargo - Adv FHLB znicipal Securil 235,538.10 - - - Wells Fargo - Adv FHLB znicipal Securil 440,891.60 - -AL- _ 693,447.43 1,087.60 RBC — RB­��Money Market do� - RBC New Jersy St Econ Dev znicipal Securil 347,858.00 - (350,000.00) - RBC FFC micipal Securil 298,014.00 - (300.720.001 �720.OQ� RBC FHLB znicipal Securil 396,892.00 - (402,000.00) 2,000.00 RB� San Marcos Tex Cons znicipal Securil 243,802.50 - RBC 11adewater Cnty Line Ind T.micipal Securil 243,127.50 - - - RBC Yucaipa VY Calif j micipal Securil 197,016.00 - (2,040.00) 2,040.00 RBC New York City NY Transit micipal Securil 392,920.00 - - - RBC Park Creek Co Met Dist COmicipal Securil 295,410.00 - � - RBC Palm Beach Fla Rev micipal Securil 383,331.00 - (4,875.00) 4,875.00 RBC orFHL icipal Securil 297,960.00 - ,5 00. RBC City National Bank Brokered CD 244,595.36 - (5,350.62) 5,350.62 RBC First Oklahoma Brokered CD 237,807.45 - (491.18) 491.18 RBC Skokie IL znicipal Securil 276,225.00 - - - RBC Hawaii St GO Bds micipal Securil 355,393.50 - (9,502.50) 9,502.50 RBC FHLB micipal Securil 399,744.00 - - - RBC FFCB micipal Securil 277,986.00 - - - RBC FHLB micipal Securil 299,343.00 - - - RBC MHFA micipal Securil 217,485.70 - (2,507.00) 2,507.00 RBC New York, NY micipal Securil 368,488.00 - (2,500.00) 2,500.00 RBC Vista Calif Uni Sch Dist micipal e� cum 276,537.00 - 1,981.50 RBC San Francisco CA micipal Securil 320,768.00 - - - RB Elk Grove ViIIagcjjL micipal Securil JW3.561.00 .00) an�75.00 RBC ane McHenry Cook & Dekamicipal Securil 340,263.00 - (6,177.50) 6,177.50 RBC City of Milwaukee WI micipal Securil 000,140.00 ,200.OW 9,200.00 RBC City of Minneapolis MN micipal Securil 346,090.50 - (7,024.50) 7,024.50 RBC Washington Cty OR SD#48:micipal Securil 322,048.90 - RBC an Diego CA Comm Collegmicipal Securil 327,068.00 - (4,299.75) 4,299.75 RBC a Oak Banking Co Wilming Brokered CD 246,505.02 RBC Cook County IL Sch Dist micipal Securil 136,505.60 - - - IL RBC Pelican Rapids MN micipal Securil 434,693.70 - (3,332.00) 3,332.00 RBC Shakopee MN 1SD 720 micipal Securil 219,665.00 - (1,731.25) 1,731.25 MR� City of Dallas TX micipal Securil 326,844.00 - - - _ RBC FFCB micipal Securil 291,003.00 - - - RBC Farmer MAC micipal Securil 491,080.00 - RBC FFCB micipal Securil 478,077.00 - - - RBC State of Minnesota znicipal Securil 336,187.80 - RBC City of Duluth, MN znicipal Securil 374,196.00 - (7,600.00) 7,600.00 NEW- 11,714,632.53 - (1,130,279.49) 80,279.49 1 Money Market - - - - IPNI& 4M_General Money Market 4,293,438.53 3,135,447.40 (5,264,225.36) 29,950.82 M PMA AMP (:anaral MnnPV 1 nrlrat 75O 77'1 7F _ _ R ()5R 17 o r a o r to 00 �n 01 M M N l� �--� O C�' O .�. M M M 69 ff3 On w 00 � kn � � O O— O � N W) 't 00 N O M �n O O M 64 64 N " 1.0 � kn N N 000 0n N N 01 l� M M kn N Cd 69 oq In Vl Vl 't — 00 M 00 M M � OM1 cn cn M M ~ kf ,zv 64 64 64 0 o N O 0 N M m M � M � N N � N V a� U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o �n o kn o W) o W) M M N N 64 69 69 Ef3 Ef3 69 69 Ef3 U N W U U Attachment B CITY OF ARDEN HILLS STATEMENT OF REVENUES AND EXPENDITURES GENERALFUND FOR THE THREE MONTHS ENDED MARCH 31, 2025 YTD YTD YTD Annual Through % of Annual Through % of Budget 03/31/25 Budget Budget 03/31/24 Budget REVENUES $ 5,359,798 $ - 0.0% Taxes $ 4,638,460 $ - 0.0% 550,540 240,338 43.7% Licenses and permits 552,020 122,486 22.2% 176,296 61,930 35.1% Intergovernmental 175,970 56,825 32.3% 471,994 152,214 32.2% Charges for services 489,490 158,187 32.3% 17,360 4,236 24.4% Fines and forfeits 19,250 5,460 28.4% - - N/A Special assessments 3,090 - 0.0% 50,000 8,364 16.7% Investment earnings 50,000 11,875 23.7% 13,282 3,795 28.6% Miscellaneous 10,920 15,849 145.1% 6,639,270 470,877 7.1% TOTAL REVENUES 5,939,200 370,681 6.2% EXPENDITURES 93,819 37,478 39.9% Mayor & Council 88,370 34,708 39.3% 506,835 80,548 15.9% Administration 499,730 93,537 18.7% 61,750 7,531 12.2% Elections 40,300 - 0.0% 220,756 53,763 24.4% Finance 191,810 53,343 27.8% 121,920 10,295 8.4% TCAAP 114,900 21,472 18.7% 352,790 59,135 16.8% Planning & Zoning 324,940 60,183 18.5% 240,932 47,827 19.9% Government Buildings 232,900 57,491 24.7% 1,761,288 293,048 16.6% Public Safety 1,585,240 395,559 25.0% 73,570 12,261 16.7% Dispatch 70,390 11,732 16.7% 906,321 446,087 49.2% Fire Protection 833,930 416,966 50.0% 9,780 1,153 11.8% Emergency Management 9,260 1,265 13.7% 373,160 66,208 17.7% Protective Inspections 396,120 82,977 20.9% 960,790 92,267 9.6% Street Maintenance 853,380 98,653 11.6% 337,508 31,582 9.4% Recreation 241,970 35,287 14.6% 690,060 124,138 18.0% Park Maintenance 588,030 116,912 19.9% 50,000 - 0.0% Transfers Out 50,000 - 0.0% 6,761,279 1,363,320 20.2% TOTAL EXPENDITURES 6,121,270 1,480,086 24.2% $ (122,009) $ (892,444) 731.5% NET CHANGE IN FUND BALANCE $ (182,070) $ (1,109,405) 609.3% 25.0% Percentage of Year Complete 25.0% Q1-25 Year To Date Financial Performance Revenues Expenditures Tax revenues are collected twice a year. Licenses & Permits. Permit Revenues are up due to increase in development projects over 2024. Intergovernmental. In line with prior year. Charges for Services. Recreational program fees down due to lower enrollment in youth sports. Salaries & Benefits. Increases across departments due to Comp & Class reclassifications, COLA, and insurance increases. Mayor & Council. Q1 spend in line with prior year. Northeast Youth & Family Services contract paid in full in Q1 ($24K). Administration. Vacancy savings over 2024 (Permit Tech and Communications Coordinator). Finance. In line with prior year. TCAAP. Q1 spend lower than prior year as 2024 expenditures included Kimley-Horn AUAR and Traffic Updates, & Financial Consulting FeE Planning & Zoning. In line with prior year. Public Safety/Fire Protection. Contract increase in line with budget expectations. March 2025 Police contract paid in April. Protective Inspections. Personnel Savings (Permit Tech). Street Maintenance. In line with prior year. Recreation. Slight savings over prior year due to timing of Summer/Spring Recreation Guide printing fees. Park Maintenance. Overtime salaries higher than prior year. General Fund Revenues Miscellaneous Investment earnings !8 Special assessments 0 Fines and forfeits ! 4 Charges for services OIN752 Intergovernmental 62 Licenses and permits 240 Taxes 0 $ $50 $100 $150 $200 $250 Thousands ■ 2024 ■ 2025 General Fund Expenditures Transfers Out Park Maintenance 124 Recreation ! 32 Street Maintenance 92 Protective Inspections 0000000ro'66 Emergency Management 1 1 Fire Protection 446 Dispatch E 12 Public Safety Government Buildings 48 Planning & Zoning � 59 TCAAP r10 Finance 54 Elections . 8 Administration 1 Mayor & Council 37 $ $50 $100 $150 $200 $250 $300 $350 $400 $450 $500 Thousands ■ 2024 ■ 2025 Attach CITY OF ARDEN HILLS OTHER GOVERNMENTAL FUNDS BUDGET SUMMARY FOR THE THREE MONTHS ENDED MARCH 31, 2025 2025 % of Budget YTD Budget 2024 a Budget YTD BL CABLE TV 27,597 27,597 Beg Fund Balance 806 806 142,000 387 0.3% Revenues 94,500 9 147,200 20,220 13.7% Expenditures 142,010 30,150 22,397 7,765 End Fund Balance (46,704) (29,336) Cable TV. Franchise revenues are receipted quarterly, in the month following the end of the quarter (Apr, Jul, Oct, Jan). 771,481 771,481 - 1,939 N/A 84,952 16,880 19.9% 686,529 756,540 EDA. Tax revenues are collected twice a year (Jun, Nov). EDA GENERAL Beg Fund Balance Revenues Expenditures End Fund Balance TIF FUNDS 1,353,342 1,353,342 Beg Fund Balance - 3,829 N/A Revenues 5,700 - 0.0% Expenditures 1,347,642 11357,171 End Fund Balance TIF. TIF note for TIF #4 Presbyterian Homes has been paid in full. 713,987 100,000 88,340 713,987 2,338 21,327 725,647 694,998 1,471,705 1,471,705 - 4,176 1 5,700 78 1,466,005 1,475,804 EQUIP & BUILDING CAPITAL 510,555 510,555 Beg Fund Balance 383,682 495,000 34,410 7.0% Revenues 609,000 708,170 80,603 11.4% Expenditures 510,150 297,385 464,362 End Fund Balance 482,532 Equipment & Building. Transfers from General Fund are normally completed during the 4th quarter. 215,238 215,238 620 215,238 215,858 Park. PARK DEVELOPMENT Beg Fund Balance N/A Revenues N/A Expenditures End Fund Balance 197,649 32,000 383,682 30,356 23,764 390,274 197,649 576 750 165,649 197,474 PIR FUND 3,118,982 31118,982 Beg Fund Balance 5,605,204 5,605,204 1,613,436 17,795 1.1% Revenues 1,436,190 70,629 z 2,036,345 32,633 1.6% Expenditures 1,956,200 877,463 4 2,696,073 31104,144 End Fund Balance 5,085,194 4,798,370 PIR. Bethel final reimbursement for pedestrian trail was received in 2023. Timing of expenditures for construction projects - Arden Manor, Floral Park, Perry Park, 2024 PMP. CITY OF ARDEN HILLS OTHER GOVERNMENTAL FUNDS BUDGET SUMMARY FOR THE THREE MONTHS ENDED MARCH 31, 2025 BEGINNING FUND FUND BALANCE REVENUES EXPENDITURES NET CHANGE Cable TV Budget 27,597 142,000 (147,200) 22,397 Actual 387 (20,220) (19,832) %of Budget 0.3% 13.7% EDA General Budget 771,481 - (84,952) 686,529 Actual 1,939 (16,880) (14,941) %of Budget N/A 19.9% EDA Revolving Budget - - Actual - %ofBudget N/A N/A TIF 3 Cottage Villas Budget 859,310 - (1,900) 857,410 Actual 2,401 - 2,401 %of Budget N/A 0.0% TIF 4 Pres Homes Budget 495,842 - (1,900) 493,942 Actual 1,428 - 1,428 %of Budget N/A 0.0% TIF 5 TCAAP Budget (26,511) (1,900) (28,411) Actual - - % of Budget N/A 0.0% Equipment & Building Budget 510,555 495,000 (708,170) 297,385 Actual 34,410 (80,603) (46,193) %of Budget 7.0% 11.4% Park Budget 215,238 - - 215,238 Actual 620 620 % of Budget N/A N/A PIR Budget 3,118,982 1,613,436 (1,692,225) 3,040,193 Actual 17,795 (32,633) (14,839) %of Budget 1.1% 1.9% Public Safety Capital Equipment Budget 409,205 720,000 (554,252) 574,953 Actual 1,185 (5,750) (4,564) %of Budget 0.2% 1.0% TCAAP Budget (194,879) - - (194,879) Actual % of Budget N/A N/A Cable TV. Franchise revenues are receipted quarterly, in the month following the end of the quarter (Apr, Jul, Oct, Jan). EDA. Tax revenues are collected twice a year (Jul, Dec). TIF. Interest Earnings. Equipment & Building. Timing of capital expenditures. Park. Interest Earnings. PIR. Timing of project expenditures. TIF #255 & TCAAP. Fund deficits will be eliminated with future contributions, grants, and internal fund transfers, if needed REVENUES User charges Connection charges Other Interest earnings TOTAL REVENUES EXPENSES Personnel expenses Supplies and materials Other services and charges Water purchases Depreciation Capital expenses Debt service TOTAL EXPENSES Bond Proceeds Transfers out EXCESS (DEFICIT) REVENUES OVER EXPENSES Ln $3.50 c 0 2 $3.00 $2.50 $2.00 CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE THREE MONTHS ENDED MARCH 31, 2025 WATER FUND Annual Budget Actual Thru 03/31/24 Actual Thru 03/31/25 Varian Favora (Unfavor $ 3,057,534 $ 373 $ 718 $ 50,783 - 4,125 571,466 18,292 3,389 (1� - 8,628 10,873 3,679,783 27,293 19,105 (! 458,640 91,312 87,971 51,500 142 7,103 ( f 380,920 70,730 26,039 41 1,748,000 - 206,383 (20E 382,685 - - 855,000 - 3,581 (: 246,750 229,986 230,886 4,123,495 392,170 561,962 (16! 100,000 - - $ (543,712) $ (364,877) $ (542,857) $ (17, Water Sales Comparison REVENUES User charges Connection charges Other Interest earnings TOTAL REVENUES EXPENSES Personnel expenses Supplies and materials Other services and charges Wastewater charges Depreciation Capital expenses Debt service TOTAL EXPENSES Bond Proceeds Transfers out EXCESS (DEFICIT) REVENUES OVER EXPENSES N $3.00 c 0 75 $2.50 $2.00 CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE THREE MONTHS ENDED MARCH 31, 2025 SEWER FUND Annual Budget Actual Thru 03/31/24 Actual Thru 03/31/25 Varian Favora (Unfavor $ 2,654,176 $ 543 $ 782 $ 32,198 - 2,415 9,204 840 540 - 3,466 4,310 2,695,577 4,848 8,047 545,270 108,122 108,009 18,000 5,777 204 316,330 52,758 25,128 997,500 300,561 332,491 228,932 - - 1,385,000 26,484 14,764 40,750 33,889 38,289 3,531,782 527,590 518,884 (3: 126,000 - - $ (962,205) $ (522,742) $ (510,837) $ 1: Sewer Sales Comparison $1.50 CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE THREE MONTHS ENDED MARCH 31, 2025 SURFACE WATER MANAGEMENT FUND Actual Annual Thru Budget 03/31/24 REVENUES Actual Varian Thru Favora 03/31/25 (Unfavor User charges $ 1,017,252 $ 191 $ 823 $ Other - - - Interest earnings - 2,136 3,133 TOTAL REVENUES 1,017,252 2,327 3,955 EXPENSES Personnel expenses 369,190 72,908 70,995 Supplies and materials 14,750 - - Other services and charges 196,342 30,058 17,905 Depreciation 164,242 - - Capital expenses - - - TOTAL EXPENSES 744,524 102,967 88,901 Transfers out 74,000 - - EXCESS (DEFICIT) REVENUES OVER EXPENSES $ 198,728 $ (100,640) $ (84,945) $ Surface Water Fees Comparison N $1,000 Ln $900 0 $800 $700 $600 $500 $400 $300 $200 Attachment D CITY OF ARDEN HILLS, MINNESOTA PERMIT DATA FOR BUILDING, HVAC AND PLUMBING FROM PERMITWORKS SOFTWARE FOR THE THREE MONTHS ENDED MARCH 31, 2025 03/31/23 03/31/24 03/31/25 Building Permit Issued 55 58 80 Building Permit Fees 46,323 29,323 126,586 Building Plan Review Fees 13,471 11,875 63,158 TOTAL BUILDING FEES 59,794 41,197 189,744 Valuations of Projects 5,258,250 2,272,894 19,976,904 HVAC Permits Issued 52 54 44 HVAC Permit Fees 13,910 9,508 20,797 HVAC Plan Review Fees - - - TOTAL HVAC FEES 13,910 9,508 20,797 Valuation of Projects 873,973 465,801 1,456,619 Plumbing Permits Issued 45 40 53 Plumbing Permit Fees 7,641 6,164 4,224 Plumbing Plan Review Fees - - - TOTAL PLUMBING FEES 7,641 6,164 4,224 Valuation of Projects 503,405 419,194 229,364 TOTAL PERMITS ISSUED 152 152 177 TOTAL PERMIT FEES 81,344 56,869 214,764 TOTAL VALUATION OF PROJECTS 6,635,628 3,157,889 21,662,887 CONSENT ITEM - 8C '!r, -`iIVEN HILLS MEMORANDUM DATE: May 12, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Hiring of Part -Time Senior Communications Coordinator Budgeted Amount: Actual Amount: Funding Source: $130,491 $37,967 General Fund (Salary & Benefits, Full Year) (Salary Only, Half Year) Council Should Consider Motions to approve, table, or deny the following: • The hiring of Laura Michlig to the position of part-time Senior Communications Coordinator at Grade 13 Step 2 and at Year 0 on the PTO scale. Discussion The City Council authorized staff to post for a part-time communications position at their March 10, 2025 meeting. The City received a total of 41 applications and brought forward 13 candidates for interviews (only 12 were actually interviewed due to one pulling out of the hiring process). Following the interviews, it was determined Laura Michlig was the best candidate for the position, and she has been extended a conditional offer letter that is pending Council approval. This position is non-benefitted but will accrue PTO on a pro -rated basis based on the normal personnel policy schedule and a holiday bank of hours will be provided. Budget Impact The hiring of this position will not negatively impact the budget as the position was originally budgeted as a full-time benefited position; this change will actually reduce the anticipated expenditures as benefits will not be offered to the part-time role and the total salary will come in under the anticipated budget, too. The actual amount for the new hire is $67,271 for the full year (at the maximum estimated 27 hours per week), $37,967 for half of the year. The City budgeted $130,491 for this position, which includes salary and benefits. Attachment N/A Page 1 of 1 CONSENT ITEM - 8D r -ARPEN HILLS MEMORANDUM DATE: May 12, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Matthew Johnson, Recreation Supervisor SUBJECT: Portable Pickleball nets Budgeted Amount: Actual Amount: Funding Source: $8,000 $8,325.94 CIP-PIR Budget Council Should Consider Motions to approve, table, or deny the following: • 2025 Budgeted amount for high quality portable pickleball nets. Background/Discussion In 2024, the City Council approved a budgeted amount for portable pickleball nets for courts lined for pickleball. Floral and Freeway Parks are lined for pickleball without any nets for the public to use. The actual price of each net is retailed for $2499.00. BSN is offering under $2,000 per net, an average of $500 off per net. The freight amount of $325.94 is the amount over the budgeted amount. Budget Impact The 2025 CIP-PIR budget contains the following funding amounts for pickleball nets: Pickleball Nets Attachments Attachment A: 2025 Pickleball Nets Quote Attachment B: CIP-PIR budget — Pickleball Line Item Page 1 of 1 4 BSN SPORTS PO Box 841393 Dallas, TX 75284-1393 Phone: 800-527-7510 Fax: 800-899-0149 Visit us at www.bsnsports.com Contact Your Rep Caroline Silva Email:CaSilva@bsnsports.com Phone:972-406-7121 Sold to Ship To 1101937 1101937 CITY OF ARDEN HILLS CITY OF ARDEN HILLS 1245 West Highway 96 1245 West Highway 96 SAINT PAUL MN 55112-3923 SAINT PAUL MN 55112-3923 USA USA Quote Quote M 21624222 Purchase Order M seperate pickleball - mat Cart Name: Quote Date: 04/28/2025 Quote Valid -to: 05/09/2025 Payment Terms: NT30 Ship Via: Attachment A Payer 1101937 CITY OF ARDEN HILLS 1245 West Highway 96 SAINT PAUL MN 55112-3923 USA Item Description Qty Unit Price Total Onix Pro Net - Wheeled 4 EA $ 1,999.99 $ 7,999.96 Item # - 1479439 Subtotal: $7,999.96 Other: $0.00 Freight: $325.98 Sales Tax: $0.00 Order Total: $8,325.94 Payment/Credit Applied: $0.00 Order Total: $8,325.94 BSN SPORTS Terms and Conditions apply to all of your orders with us and our affiliates. At any time, these terms and conditions can be found at www.bsnsports.com\terms All BSN purchases have an extended 60-day return policy. You can return items up to 60 days after the date of shipment Check your quote at www.bsnsports.com/?&ProgramID=21624222&zip=55112-3923 Attachment B Parks Department Park Shelter Replacements 25-Park-001 4 170,000 Playground Structure Replacement 25-Park-002 3 300,000 400.000 Cummings Park Roof Maintenance 25-Park-003 3 45,000 Produced Using the Plan -It Capital Planning Software 85,000 255.000 200,000 900.000 45.000 Depai•tinent Project T Pi•ioi•ity 2025 2026 2027 2028 2029 Total Hazelnut Park Parking Lot Improvements 25-Park-ON 4 315,000 Old Hwy 10 Trail - 96 to Valentine Park 25-Park-005 n/a 3,850,000 Hard Court Rehabilitation 25-Park-006 3 540,000 Parks Master Plan 25-Park-007 2 75,000 Pickleball Nets 25-Park-008 nla 8,000 Hamline Avenue N Trail Connection Improvement 26-Park-001 3 160,000 Perry Park Improvements 27-Park-005 4 Lake Johanna Blvd Trail 28-Park-001 3 315,000 3.850,000 110.000 850,000 75,000 8,000 160,000 410.000 410,000 250.000 1,750000 2.000,000 Parks Department Total 1.453.000 4.010.000 1.170.000 1.750.000 285.000 8,668,000 CONSENT ITEM - 8E -ARVE_-HILLS MEMORANDUM DATE: May 12, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Matthew Johnson, Recreation Supervisor SUBJECT: Accepting Donation of door prizes from Bethel University and Kerri Seemann Budgeted Amount: Actual Amount: Funding Source: N/A —$400 N/A Council Should Consider Motions to approve, table, or deny the following: • City Council should consider approving Resolution 2025-041 Accepting Donations from Bethel University and Kerri Seemann. Background These donations were offered in response to a new special event called Summer Passport, a free program designed to get participants to visit all of the Arden Hills parks throughout the summer. Participants will receive a map with letters to decrypt, and once finished, they will return their finished puzzle and receive a door prize. Discussion Bethel University has agreed to donate 100 water bottles (cash value $250), and Kerri Seemann has agreed to donate native plants (cash value $150) as door prizes for this event. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation. Budget Impact N/A Attachments Attachment A: Resolution 2025-041 Page 1 of 1 Attachment A -i31�I)EN_HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2025-041 A RESOLUTION ACCEPTING DONATIONS WHEREAS, Arden Hills ("City") is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following have offered to contribute the items set forth below to the City: Name of Donor Bethel University Kerri Seeman Amount 100 Water Bottles ($250 value) Plants ($150 value) WHEREAS, all such donations have been contributed to assist the City in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donations described above are accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the City's receipt of the donor's donation. 3. The finance department is hereby authorized to complete any budget adjustments necessary to reflect this donation and corresponding expenditures. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 121' DAY OF MAY 2025. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM - 8F -ADEN HILLS MEMORANDUM DATE: May 12, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Hue Life Consulting Service Agreement - Strategic Planning Budgeted Amount: Actual Amount: Funding Source: $10,000 $14,000 General Fund -Council Council Should Consider • Accepting the proposal for consulting services from Hue Life in the amount not -to - exceed of $14,000 for strategic planning services. Background At the April 14 Work Session, the City Council discussed Strategic Goal setting as a priority and engaging with a consultant to facilitate this process. Council reviewed the scope of services from two consultant firms with differing approaches for facilitating strategic planning. There was consensus to move forward with the proposal by Hue Life as it aligned with the desired outcomes to create a tool that could be used for goal setting, planning, and budgeting purposes (Attachment A). Direction was given to Staff to coordinate the scheduling of future strategic planning sessions. Hue Life has a focus aimed at organizational strategic planning services that is intended to: • Develop a 3-year shared vision of success. • Establish clear goals and objectives for the next 2-3 years. • Identify Strategic Initiatives for year 1. From these strategic planning sessions, the City will receive a summary of key findings, objectives, goals and action plans for implementation steps. Their approach includes initial data collection, facilitation of three 3-4 hour workshop planning sessions with Council and Staff, and preparation of a final report for an amount not to exceed $14,000 (pricing fluctuates based on contracted hours of service within Phases 1 and 3). Page l of 2 Budget Impact $10,000 was budgeted for in 2025 for strategic planning/goal setting. The draft consulting agreement has a cost not to exceed $14,000 for the scope of services. The overage can be absorbed in other areas of the General Fund budget. Attachment Attachment A: Hue Life Consulting Service Agreement Attachment B: Hue Life Consultant Agreement Page 2 of 2 ULLI � z N y d d >, b 0 bA L L 4 C Q •� LA O O 4� O M Vi O O f b-0 M _ � r6 b 0 � >� Q 4- U ro O N c O V) lu b 0 v a--+ .0 +.+ Z3 N C ro 4J 4-V) = U U V) C LJ Ut 72L.-N — ro O Q� U N c 7D O L a > O —4� O �� �O U � 4-��Q1 rO6 C� L +v 0 �_ O �c bc�A a u 0 EQ�o ,o `o o °- a' Do� w �� v Q ro vu �m 0 ���vo Wc�oao v v, LA v p O L 4 CDL o o o � W� O 0 a x L u v c �� o - �c w w Qv ao._ 4, V, U �� U-� Lam._ c uE E �o } O N Vi O v'in �.� N U� _ ao � Q) '> 0V. 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O O p C v 0 rB ra •� rn — u 0) a)N a) �` C .0 u N>>: u: m boo m _ �� InOu Li '6 _0 M Ou M u 0 0 0 c- 4- 0 0 u c o V a-+ � N ON u Q O O CJ N J O Q i N •� U C O } O V v1 N .v biAv r6 _ O N v1 p W = `� = O = vi c E -0 � O � o V o N Ln v 0 �� -� mo�'c��� Ln LnMmw� � c W 06 u V u >+ z u a� C z ry a� cn m O z V— ) zc 0 N o o v� o ro v, r� c a N oC)oo om�=u,;,o u N0000v0000�'v N >, >, v >, >, >, >, E N U V V V V V V V � O 0 Attachment B CONSULTING SERVICE AGREEMENT This CONSULTING SERVICE AGREEMENT is entered into as of the date this service agreement is fully executed. BETWEEN: HueLife, LLC ("the Service Provider"), with its office located at: 5775 Wayzata Blvd, Ste 700 St. Louis Park, MN 55416 AND: City of Arden Hills (The "Client"), with its office located at: 1245 Highway 96 W Arden Hills, MN 55112 1. Services. Services Provider agrees to perform the services stated in Schedule A to this Agreement as amended by the parties (the "Services"). Service Provider shall use best efforts to perform the duties of the Contractor faithfully, and to the best of the Service Providerr's ability. Service Provider agrees to provide all services hereunder in accordance with all applicable laws. The Services will be performed professionally by individuals possessing the requisted knowledge, expertise, and training necessary to effectively carry out this Agreement in a manner that equals or exceeds industry standards. 2. Compensation and Reimbursements. Service Provider shall be compensated for the Services as provided in Schedule A, and the applicable Scope of Work ("SOW") between the parties. Service provider shall submit an invoice upon completion of Services for each SOW, and Client shall pay Service Provider within 30 days of receipt of each invoice. Service Provider shall not be paid any additional amounts for overtime or for travel time. Servcie Provider will not be reimbursed by Client for any day-to-day business expenses incurred in the rendition of Services. 3. Term. This Agreement shall be effective from the date first listed above for a period of one (1) year, unless sooner terminated by either party in accordance with the terms of this Agreement. Thereafter, the Agreement shall be automatically renewed for successive periods of twelve (12) months unless either party notifies the other in writing of their desire to terminate this Agreement at least 30 days prior to the commencement of any such renewal term. Either party shall have the right to terminate this Agreement if the other party materially breaches any term or condition of this Agreement, including but not limited to failure to perform, and fails to cure such breach within fifteen (15) days after written notice of the same. In the event of termination Client shall be obligated to compensate Service Provider for all fees incurred through the date of termination. 4. Relationship of the Parties. Client shall have no right to control the means or manner of the Service Provider's performance of the duties hereunder. Service Provider enters into this Agreement as, and shall continue to be, an independent contractor. 5. Non-Soliciation. a. During the term of this Agreement, and for a period of two (2) years immediately following the Agreement's termination or expiration, Client (including its owners, officers, employees and agents) shall not, directly or indirectly, for itself, or on behalf of any other person, firm, corporation or other entity, whether as principal, agent, employee, stockholder, partner, member officer, director, sole proprietor recruit or otherwise, solicit, participate in or promote the solicitation of any Service Provider officer, director, employee, consultant, or contractor (collectively referred to as "Service Provider Employee") to leave the employment or other relationship with Service Provider, or to hire, retain or engage such Service Provder Employee. b. During the term of this Agreement, and for a period of two (2) years immediately following the Agreement's termination or expiration, Service Provider (including its owners, officers, employees and agents) shall not, directly or indirectly, for itself, or on behalf of any other person, firm, corporation or other entity, whether as principal, agent, employee, stockholder, partner, member officer, director, sole proprietor recruit or otherwise, solicit, participate in or promote the solicitation of any Client officer, director, employee, consultant, or contractor (collectively referred to as "Client Employee") to leave the employment or other relationship with Service Provider, or to hire, retain or engage such Client Employee. 6. Confidentiality. Service Provider and Client will treat all information related to or learned in anticipation of or in the course of this consulting service agreement as proprietary and confidential. Without prior written approval from Client, no information shall be disclosed to third parties. Neither party shall use any confidential information for any purpose other than to complete the Services described herein. The parties' obligations under this Paragraph 6 will survive indefinitely, notwithstanding termination of this consulting service agreement. The parties will treat as confidential the terms of this consulting service agreement. 7. Notices. Client and Service Provider agree to elect the following individuals as points of contact for any issues or communications related to this service delivery agreement: a. Service Provider Contacts: Contracts and Billing: Email: Phone: Billing Address Service Consultants: Name: Email: Mobile: b. Client Contacts: info@hue.life 651.204.0441 5775 Wayzata Blvd Ste 700 St. Louis Park, MN 55416 Irina Fursman irina.fursman@hue.life 763.232.2338 Contract Authorized Aaent: ■ Name: Jessica Jagoe 2 Email: liagoe(a)cityofardenhil Is.org Phone: (651) 792-7810 Contract Billing: Name: Jessica Jagoe Email: jjagoe(a�cityofardenhills.org Phone: (651) 792-7810 8. Proprietary Rights. The Client retains all rights and title to its intellectual property. Service Provider hereby grants to the Client a non-exclusive, worldwide, perpetual, irrevocable, royalty -free, fully paid up, right and license to use any written materials and other intellectual property provided in connection with the services for The Client internal use. 9. Miscellaneous. a. Service Provider agrees to indemnify and hold the Client harmless against any claims of loss or damage arising from the delivery of the services covered by this consulting service agreement. b. Failure to enforce or uphold any aspect of this consulting service agreement shall not be construed as a waiver of any other aspect of the agreement. c. Should any aspect of this agreement be judged to be illegal or unenforceable, all other aspects of this agreement shall remain in full effect, and any nullified aspects of this consulting service agreement shall be replaced by new terms acceptable to both parties. d. This service delivery agreement represents the entire agreement between HueLife, LLC and City of Arden Hills . No other agreements, written or oral, are valid e. This Agreement shall be governed in accordance with the laws of the State of Minnesota. All disputes under this Agreement shall be resolved by litigation in the courts of the Hennepin County, State of Minnesota, including the federal courts therein, and both parties consent to the jurisdiction of such courts, agree to accept service of process by mail, and hereby waive any jurisdictional or venue defenses otherwise available to it. f. All of the Exhibits attached hereto shall be deemed a part of this Agreement. g. This Agreement, and any amendment to this Agreement, may be signed in counterparts. In the event that this Agreement or any amendment is signed in counterparts, the document shall be effective only when the last party has signed its counterpart. By signing this consulting service agreement both parties warrant they have reviewed and agree to all terms incorporated in the agreement and is authorized by law to execute this Contract, intending to be legally bound thereon. 3 HueLife, LLC 5775 Wayzata Blvd, Ste 700 St. Louis Park, MN 55416 Title CEO Print Name Irina Fursman Signature Date 05/05/2025 City of Arden Hills: 1245 Highway 96 W Arden Hills, MN 55112 Title Print Name Signature Date Schedule A Services & Scope of Work (SOW) What: Strategic planning process When: May -August, 2025 Proposed Approach & Fee Structure: Phase 1 Deliverables: • Establish a core planning team (typically city manager + 1 or 2 additional staff or elected officials) • Collaborate with the core planning team to clarify expectations, identify objectives and finalize the planning retreat agenda Activities: • Engage with key stakeholders: conducting 1-1 interviews or survey or a series of meetings with key staff and council members. • Review existing documents, reports, and data related to current initiatives. • Facilitate a pre -retreat meeting to reflect on the data gathered and any additional input to inform future strategic focus question. Fee: $250/per meeting; $100/hour (not to exceed $2,500) Phase 2 Deliverables: • Develop a 3-year shared vision of success • Establish clear goals and objectives for the next 2-3 years. • Identify Strategic Initiatives for year 1 Activities: • Confirm or update organization's mission, vision, values statements • Facilitate three 3-4 hrs workshops to: • Identify a shared picture of success • Identify barriers to achieving the vision of the organization • Identify specific strategic initiatives and strategic directions to move towards the vision Fee: $8,000 Phase 3 Deliverables: • Summarize key findings, objectives, goals, and action plans resulting from the strategic planning sessions • Produce draft report for review and feedback • Establish strategic plan tracking and monitoring system Activities: • Provide a finalized, professionally formatted strategic plan for adoption • Facilitate strategic implementation workshop and articulate SMART goals and objectives (or KPIs) for each strategic initiative (optional) • Provide samples and examples of progress report check in and updates Facilitate first 90-day check in Fee: $250/per meeting; $100/hour (not to exceed $3,500) 5 UNFINISHED BUSINESS -12A lt ARQEEN�HILLS MEMORANDUM DATE: May 12, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Elena Fransen, Senior Planner SUBJECT: Planning Case #24-018 — Proposed Amendments to Approved Resolution 2025- 007 for Trident Development Council Should Consider Motions to approve, table, or deny the following: • A request to adopt Resolution 2025-040, an amended version of Resolution 2025-007 to modify the language of Conditions 28 and 29 in the Conditions of Approval based on the City Council approval of Planning Case 24-018 on January 13, 2025. Approval of a resolution amending conditions of a Master PUD requires an affirmative vote of four councilmembers. Background In an April 22, 2025 narrative letter to the City Council, Attachment A, Trident Development (the "Developer") proposed to make a financial contribution in the amount of $90,000.00 toward the cost of the 1,373-foot trail at 1700 Highway 96 W (the "Subject Property") in place of bearing the total expense of the trail as required in Condition 28 of Resolution 2025-007. The City Council reviewed the Developer's request and the adoption of Resolution 2025-040 with an amendment to Condition 28 at the April 28, 2025 City Council meeting and the staff report for this request is included as Attachment B. Resolution 2025-040 also included updated language to Condition 29, which references a 396-foot trail segment associated with the Development. Discussion was had about the amount of the proposed financial contribution. The Council discussed if the Developer could commit to increasing the financial contribution to which the Developer stated they could agree to a $100,000.00 contribution but would need to discuss any increases above $100,000.00 with the Development's financial partners. The City Council passed a motion to table the request to discuss at the next City Council meeting on May 12, 2025. Page 1 of 5 The Developer's Updated Request The Developer has submitted a new proposal, included in Attachment C. The Developer proposes to make a $200,000.00 financial contribution to the cost of the trail. The trail associated with the Development are identified in the aerial image below: rf w N Air, 1tat2iSet' �r County- P ID 213021311000; "' •� Evaluation of Development Agreement fees As established in Conditions 26 and 27 of Resolution 2025-007, Attachment D, the Developer would pay a total of $1,223,500.00 in residential dedication and park development fees. The fees are calculated based on the fair market value of the Subject Property and the number of residential units. The fair market value of 20% of the land that would otherwise be dedicated to the City is $450,000. The total park development cash contribution in lieu of land based on the proposed 119 units is $773,500.00. The total fees are noted in the table below. Page 2 of 5 Condition 26 — Residential Dedication Condition 27 — Park Development Review of Updated Request Fee Formula 20% of fair market value $6,500 per unit Total Public Use Fees Calculated Fee $450,000.00 $773,500.00 $1,223,500.00 The Public Works Director/City Engineer offered comments, provided in Attachment B, and estimated that the trails associated with the Development could cost $250 per linear foot. Given this estimate, the estimated total cost of the 1,373 lineal feet of trail could be $343,250.00. In addition to the 1,373 lineal feet trail noted in Condition 28, Condition 29 of Resolution 2025- 007 references an approximately 396 feet trail to be installed along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to Ramsey County PID 213023110007. Given the Public Works Director/City Engineer's estimates, the estimated total cost of the 396 lineal feet of trail could be $99,000.00. The total trail length anticipated for the development is 1,769 lineal feet of trail. The total estimated trail costs for the 1,769 feet of trail could be $442,250.00. The Developer is proposing a $200,000.00 contribution to the 1,373 foot trail segment and that public use dedication fees associated with the Development, totaling $1,223,500.00, cover the remaining trail costs for both segments. The estimated trail costs for the total trail length of 1,769 lineal feet in excess of the Developer's proposed $200,000.00 financial contribution could be $242,250.00. The estimated costs are summarized below. Trail Funding Source in Resolution 2025- 007 Proposed Funding Source in Resolution 2025-040 Estimated Cost of trail segment 1,373 lineal feet Applicant's expense Applicant's Park $343,250.00 adjacent to 1700 Development Fee for costs in Highway 96 W excess of $200,000.00 396 lineal feet Applicant's Park Applicant's Park $99,000.00 adjacent to 1600 Development Fee Development Fee Highway 96 W Estimated Trail Costs (for 1,769 lineal feet of trail) $442,250.00 Estimated Remaining Trail Costs after Developer Contribution $242,250.00 The City Council is being asked to consider Resolution 2025-040 with the revised Condition 28 to reflect the Developer's proposal to make a financial contribution in place of installing the full 1,373 trail at their own expense. The language for the revised Condition 28 is included below in red: 28. "The Applicant shall install at their- expense a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately Page 3 of 5 1,373 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs in excess of $200,000 incurred to the Applicant for the installation of the approximately 1,373 feet will be deducted from the Applicant's park development fee." The City Council is also asked to consider revising Condition 29 to modify language stating the costs incurred by the Applicant for the installation of the approximately 396 foot long trail "may be" deducted from the Applicant's park development fee to "will be" deducted from the from the Applicant's park development fee. This revision was included in Resolution 2025-040 reviewed at the April 28 City Council meeting and additional details have been added to this report for the Council's consideration. The language for the revised Condition 29 is included below in red: 29. "The Applicant shall install a trail along Snelling Avenue and within Snelling Avenue right- of-way, adjacent to Ramsey County RID 213023110007, which shall be approximately 396 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs incurred to the Applicant for the installation of the approximately 396 foot long trail will be may be deducted from the Applicant's park development fee." Options and Motion Lan2ua2e Staff has provided the following motion language for this case. 1. Approval: Motion to approve Resolution 2025-040 with the revised Conditions 28 and 29 based on the City Council approval of Planning Case 24-018 on January 13, 2025. Condition 28 to read: "The Applicant shall install atexpease a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs in excess of $200,000 incurred to the Applicant for the installation of the approximately 1,373 feet will be deducted from the Applicant's park development fee." Condition 29 to read: "The Applicant shall install a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to Ramsey County RID 213023110007, which shall be approximately 396 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs incurred to the Applicant for the installation of the approximately 396 foot long trail will be may be deducted from the Applicant's park development fee." 2. Denial: Motion to deny Resolution 2025-040 with the revised Conditions 28 and 29 based on the City Council approval of Planning Case 24-018 on January 13, 2025, based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. Page 4 of 5 3. Table: Motion to table Resolution 2025-040 with the revised Conditions 28 and 29 based on the City Council approval of Planning Case 24-018 on January 13, 2025: a specific reason and information request should be included with a motion to table. Budget Impact N/A Attachments A. April 22, 2025 Trident Trail Narrative B. April 28, 2025 Staff Report to the City Council C. May 7, 2025 Trident Trail Narrative D. Signed Resolution 2025-007 E. Draft Resolution 2025-040 Approving Modified Language to Conditions 28 and 29 Page 5 of 5 Attachment A or TRIDENT 1200 25" Avenue South • St. Cloud, MN 56301 Phone:320.258.4438 • 320.252.3603 April 22, 2025 Ms. Elena Fransen, Senior Planner Members of the Arden Hills City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 VIA EMAIL: efransen cit ofardenhills.or RE: SNELLING AVENUE TRAIL EXTENSION NORTH HEIGHTS LUTHERAN CHURCH PROPERTY PC #24-018 CONDITIONAL USE PERMIT, PLANNED UNIT DEVELOPMENT, SITE PLAN, FINAL PLAT AND VACATION OF EASEMENT Ms. Fransen and Members of the City Council: On January 13, 2025, the Arden Hills City Council adopted Resolution 2025-007 approving the above - referenced project subject to certain conditions of approval. Condition of Approval #28 states: The Applicant shall install at their expense a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. Trident engaged Carlson Engineering to survey the existing conditions of the Snelling Avenue right-of-way to evaluate the proposed final location and specifications of the trail. The survey identified numerous existing conditions that were not anticipated when the Condition of Approval was established. These conditions include: • Relocation of utilities — power poles, private utility pedestals • Impact to existing wetlands • Tree removal • Extension of drainage culverts and manhole modifications • Steep grades, requiring retaining walls and/or fencing for safety A site inspection was conducted with City Engineer, Carlson Engineering, Lyon Contracting and Trident Development on March 13, 2025. At this inspection, an alternative trail design option was introduced in an effort to avoid the many obstacles in the right-of-way. While the alternative design avoided many of the constraints noted above, it came with a new set of additional costs, beyond the actual trail expense. Page 1 of 2 The agreement to build the trail applied certain assumptions about the condition of the right-of-way (shoulder) that proved to be unrealistic. Trident is still committed to accomplishing the objective of creating a public trail on Snelling Avenue, but the estimated total costs to do so are too great to absorb into our development budget. The Snelling Avenue trail construction is the last remaining point of negotiation in our Development Agreement with Arden Hills. Once a solution is reached, we can proceed with final ratification and application for building permit. Trident proposes to make a financial contribution toward the cost of the Snelling Avenue Trail in the amount of $90,000.00. This amount represents an estimated amount to construct a basic, 1,373 foot - long bituminous trail, assuming the conditions were ideal within the right-of-way. Trident further proposes that a portion of the Park Development/Park Dedication fees paid by our project (totaling $1,223,500) could be allocated toward the additional costs of the trail. The trail construction can either be completed by Trident's contractor or independently by the City. Please include this request on the City Council agenda for the regular meeting on April, 28, 2025. Feel free to contact me if you have any questions. Res ectfully, Roger D. Senior Vice President Trident Development, LLC Page 2 of 2 Attachment B NEW buoirrvroo - lt --ARQEN HILLS MEMORANDUM DATE: April 28, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Elena Fransen, Senior Planner SUBJECT: Planning Case #24-018 — Trident Development Trail Condition Council Should Consider Motions to approve, table, or deny the following: • A request to adopt Resolution 2025-040, an amended version of Resolution 2025-007 to modify the language of Condition 28 in the Conditions of Approval based on the City Council approval of Planning Case 24-018 on January 13, 2025. Approval of a resolution amending conditions of a Master PUD requires an affirmative vote of four councilmembers. Background On January 13, 2025, the City Council approved a Master and Final Planned Unit Development, Final Plat, Site Plan Review, Conditional Use Permit and Easement Vacation for Trident Development ("Developer") at 1700 Highway 96 W. The project would subdivide the property into two conforming lots, to facilitate construction of a 162,819 square foot, 119-unit multiple family dwelling on an approximately 41.10-acre property, and construct additional parking for the existing house of worship. The project was approved with 33 conditions. One of the conditions of approval was added by the City Council to require the Developer to install, at their expense, a trail extension as part of the development project. Condition 28 of the City Council's approval requires the Applicant shall install at their expense a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park to be consistent with City Code requirements. The final location and specifications of the trail connection shall be determined by the PW Director/City Engineer and Community Development Director. Since the City Council's January 13, 2025 approval, Staff has been in communication with the Developer to draft the Development Agreement. Conditions 28 is included in the draft language Page 1 of 4 for the Development Agreement. As part of the Development Agreement review, the Developer has met with Staff to discuss the proposed final location and specifications of the trail. In an April 22, 2025 narrative letter to the City Council, Attachment A, the Developer proposes to make a financial contribution toward the cost of the trail in the amount of $90,000.00 in place of bearing the total expense of the 1,373-foot trail as referenced in Condition 28. The Developer also proposed that a portion of the Park Development and Park Dedication fees to be paid as part of the development project, totaling $1,223,500, be allocated toward the additional costs of the trail. The narrative notes that the trail could be constructed by Trident's contractor or by the City. Evaluation of Request As part of the City Council's January 13, 2025 approval, the Developer is required to pay residential dedication and park development fees as established in the City Code Subdivision Ordinance. The developer fee calculations are included in Resolution 2025-007, Attachment B, and memorialized in the Development Agreement. In the provided narrative, the Developer references these fees as potential sources to cover the cost of the trail extension in addition to the Developer's $90,000.00 proposed contribution. Condition 26 of the Resolution notes that "Residential dedication shall be a cash contribution in lieu of land and calculated based upon the fair market value of Lot 1, Block 1, as determined by an appraisal submitted to the City by the Applicant and paid for by the Applicant. Said appraisal must be made by an appraiser who is an approved member of the SREA or MAI, or equivalent real estate appraisal societies." As part of the Development Agreement drafting process, the Developer provided an appraisal for the fair market value of Lot 1, Block 1. The appraised fair market value for the Subject Property was $2,250,000.00. Based on the appraised value, the fair market value of 20% of the land that would otherwise be dedicated to the City is $450,000 and would be collected prior to the issuance of a building permit. Condition 27 states "Park Development shall be a cash contribution in lieu of land and calculated using the current per unit fee of $6,500, for a total park development fee of $773,500.00 based upon 119 units." The Park Development cash contribution would be collected prior to the issuance of a building permit. As referenced in the April 22 narrative, the Developer would pay a total of $1,223,500.00 in residential dedication and park development fees as part of the development. The Public Works Director/City Engineer has reviewed the narrative letter and the Developer's proposal and has provided the following response for the City Council's review: In response to Trident's proposal of $90,000 for 1,373-feet of bituminous trail which equates to $65.54 per linear foot. The estimated value does not account for actual site conditions, is not a trail that is constructed to be grade -separated and does not meet Municipal State Aid design standards (Snelling Avenue is a MSA street). Realistically, for new trail construction within a previously developed location you should expect existing infrastructure conflicts and include estimates for relocating, adjusting structures and grading. Page 2 of 4 Arden Hills has had several trail construction projects over the last 10 years, below is the list of projects and the cost per linear foot to construct each: Old Hwy 10 Trail estimate (future) - $665 per lineal foot MVHS Trail (2023) - $255 per lineal foot Old Snelling Trail (2022) - $155 per lineal foot Bethel Trail (2018) - $550 per lineal foot MVHS Trail (2015) - $350 per lineal foot Understanding the characteristics of each of those trail projects, in comparison to the proposed trail involving Trident, the estimate should fall between $200-$250 per linear foot. Based on the Public Works Director/City Engineer's comments, and the estimate of up to $250 per linear foot for the proposed trail involving the Developer, the estimated total cost of the 1,373 lineal feet of trail could be $343,250.00. Under this example, the Developer's proposed contribution of $90,000.00 would cover 26.2 percent of the total estimated trail cost and reduce the remaining estimated trail expense to $253,250.00 which Trident is proposing to be covered by park development fees. In addition to the 1,373 lineal feet trail noted in Condition 28, Resolution 2025-007 also states in Condition 29 "The Applicant shall install a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to Ramsey County PID 213023110007, which shall be approximately 396 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs incurred to the Applicant for the installation of the approximately 396 foot long trail may be deducted from the Applicant's park development fee." Based on the Public Works Director/City Engineer's estimates, the estimated total cost of the 396 lineal feet of trail using the higher per linear foot amount could be $99,000.00. The Developer is proposing a $90,000.00 contribution to the 1,373 trail and that the City Council consider allocating a portion of the residential dedication and park development fees, totaling $1,223,500.00, toward the additional costs of this trail segment. Continuing with the linear feet cost formulas from above, the estimated remaining expense of $253,250.00 for the 1,373 trail after the proposed contribution and the estimated expense of $99,000.00 for the 396 trail, the leftover expense of the trails associated with the development project could be $352,250.00. The 1,373-foot estimated trail expense of $253,250.00 would be 20 percent of the residential dedication and park development fees collected as part of the development project. When combined with the 396-foot trail that the City has agreed to deduct from the park development fee, the estimated trail expenses associated with the development project to be paid would equal 28.7 percent of the public use dedication fees. Subdivision Ordinance Section 1130.08, Subd. LB, Public Use Dedications Required states "As a condition of any conditional use permit or planned unit development under City Code Section 1355.06, the City may require as a term and condition of approval, the dedication of land or payment in lieu of dedication and park improvement fees if the project is determined to result in an increased demand for park land or park improvements. In establishing the amount required the City will take into consideration land and facilities provided by the developer and previous payments or dedications." Cash contributions shall only be used for the acquisition and Page 3 of 4 development or improvement of parks, recreational facilities, playgrounds, trails, wetlands, or open space. The City Council is being asked to consider Resolution 2025-040 with the revised Condition 28 to reflect the Developer's proposal to make a financial contribution in place of installing the 1,373 trail at their own expense. The language for the revised Condition 28 is included below in red: 28. "The Applicant shall install at expe a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs in excess of $90,000 incurred to the Applicant for the installation of the approximately 1,373 feet will be deducted from the Applicant's park development fee." Options and Motion Language Staff has provided the following motion language for this case. Approval: Motion to approve Resolution 2025-040 with the revised Condition 28 based on the City Council approval of Planning Case 24-018 on January 13, 2025. Condition 28 to read: "The Applicant shall install at expease a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs in excess of $90,000 incurred to the Applicant for the installation of the approximately 1,373 feet will be deducted from the Applicant's park development fee." 2. Denial: Motion to deny Resolution 2025-040 with the revised Condition 28 based on the City Council approval of Planning Case 24-018 on January 13, 2025. 3. Table: Motion to table Resolution 2025-040 with the revised Condition 28 based on the City Council approval of Planning Case 24-018 on January 13, 2025. Budget Impact N/A Attachments A. Trident Trail Narrative B. April 23 Response from the Public Works Director/City Engineer C. Signed Resolution 2025-007 D. Drafted Resolution 2025-040 Approving Modified Language to Condition 28 Page 4 of 4 Attachment C TRIDENT 1200 2Y" Ai ertuc S011111 • St. CIOUd. N1N S0301 I)hon : 320.258.4438 • 320.252.3003 May 7, 2025 Ms. Elena Fransen, Senior Planner Members of the Arden Hills City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 VIA EMAIL: efransen@cityofardenhills.org RE: SNELLING AVENUE TRAIL EXTENSION NORTH HEIGHTS LUTHERAN CHURCH PROPERTY PC #24-018 CONDITIONAL USE PERMIT, PLANNED UNIT DEVELOPMENT, SITE PLAN, FINAL PLAT AND VACATION OF EASEMENT Ms. Fransen and Members of the City Council: On January 13, 2025, the Arden Hills City Council adopted Resolution 2025-007 approving the above - referenced project subject to certain conditions of approval. Condition of Approval #28 states: The Applicant shall install at their expense a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. In light of the discussion at the City Council meeting of April 28, 2025, where Council considered a language modification to the Development Agreement, we hereby submit the following proposal addressing the cost of the above -referenced trail: Trident proposes to make a financial contribution toward the cost of the Snelling Avenue Trail in the amount not to exceed $200,000.00. Trident further proposes that a portion of the Park Development/Park Dedication fees paid by our project (totaling $1,223,500) to be allocated toward any additional costs of the trail. The trail construction can either be completed by Trident's contractor or independently by the City, Page 1 of 2 Please include this proposal on the City Council agenda for the regular meeting on May 12, 2025. Feel free to contact me if you have any questions. ur'-7 lly, It Roger D. Fink Senior Vice President Trident Development, LLC Page 2 of 2 'It -ARzEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2025-007 Attachment D RESOLUTION APPROVING A MASTER AND FINAL PLANNED UNIT DEVELOPMENT AND CONDITIONAL USE PERMIT FOR LOT 1, BLOCK 1, ARDEN HEIGHTS ADDITION WHEREAS, City Staff received a complete land use application for 1700 Highway 96 ("Subject Property") as part of a Master & Final Planned Unit Development for a Conditional Use Permit on November 4, 2024; WHEREAS, the Subject Property is located in the R-4 Multiple Dwelling District and is guided as High Density Residential in the Land Use plan; WHEREAS, a Conditional Use Permit is required for a multiple family dwelling in the B- 4 Zoning District; WHEREAS, the Applicant has requested as part of the Final Planned Unit Development a Conditional Use Permit in order to allow multiple family dwelling; WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy Notification to notify all property owners within 1000 feet of Subject Property when a request for the Planning Commission is to occur related to a land use application that requires a public hearing; WHEREAS, the City's obligation has been met where the Arden Hills Planning Commission duly held a public hearing on December 4, 2024. All persons present at said meeting were given an opportunity to be heard and present written statements; and WHEREAS the Planning Commission considered the Applicant's request for a Conditional Use Permit and, as such voted 5-2 in favor of denying the request. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Hereby adopts Resolution 2025-007 approving Planning Case 24-018 for a Master & Final Planned Unit Development with a Conditional Use Permit at the Subject Property 1700 Highway 96 to allow a multifamily dwelling. BE IT FURTHER RESOLVED that City Council approves Planning Case 24-018 for a Master & Final Planned Unit Development with a Conditional Use Permit on the Subject Property 1700 Highway 96, based on the findings of fact and the submitted plans in the January 13, 2025 Report to the City Council, as amended by the following conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 2. Approval is subject to the approval of Resolution 2025-006 (Rezoning a 10.74-acre Parcel from B-1 Limited Business District to R-4 Multiple Dwelling District) 3. The Conditional Use Permit and Master Planned Unit Development and Final Planned Unit Development shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. The City Council may extend the expiration date of such approval upon written application by the person to whom the approval was granted. 4. A violation of any condition set forth in the permit shall be a violation of this Code and shall be cause for revocation of the permit. 5. Prior to the release of the Final Plat for recording, the Applicant shall enter into a Development Agreement. 6. The Final Plat shall be recorded prior to the issuance of a building permit. 7. A Master and Final PUD Development Agreement shall be prepared by the City Attorney and subject to City Council approval for the Development. The Master and Final PUD Development Agreement shall be fully executed prior to the issuance of building permits. Prior to the issuance of a building permit, a landscape financial security equal to 125% of the cost of the landscaping to be installed on the site shall be submitted. The Applicant must submit a detailed cost estimate for the landscaping so staff can determine the final amount. Landscape financial security shall be held for two full growing seasons. For any landscaping that is not in accordance with the approved landscaping plan at the end of two growing seasons, the Developer shall replace the material to the satisfaction of the City before the guarantee is released. Where this is not done, the City, at its sole discretion, may use the proceeds of the performance guarantee to accomplish performance. 8. A Grading and Erosion permit shall be obtained from the city's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Applicant shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, MnDOT and Ramsey County (i.e., ROW or access) prior to the start of any site activities. 9. The final plans shall be subject to approval by the City Engineer, Building Official, and Fire Marshal prior to the issuance of a grading and erosion control permit and shall be consistent with the memorandum from the City Engineer. 10. Prior to issuance of a building permit, the final plans shall show markings and signage to identify access off the site onto County Highway 96 as "Left Turn Only" with signage showing "No Right Turn." 11. Final landscaping plans shall be revised to relocated trees outside of any drainage and utility easements and shown with trees with a minimum caliper inch of 2.5 inches. 12. Final grading, drainage, utility, and site plans shall be subject to approval by the Public Works Director, City Engineer, and Community Development Director prior to the issuance of a grading and erosion control permit or other development permits. 13. Upon completion of grading and utility work on the site, a grading as -built and utility as - built shall be provided to the City for review. 14. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 15. The Applicant shall be responsible for protecting the proposed on -site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary 2 stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 16. All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed, with high-pressure sodium lamps or LED and flush lenses. 17. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 18. A separate sign permit shall be required for all signs on the site. 19. Any future trash enclosures shall utilize gates and be constructed on three sides using the same materials and patterns used on the building. Locations shall be approved by the Planning Department. 20. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be memorialized in the Development Agreement. 21. All disturbed boulevards shall be restored with sod. All areas of the site, where practical, shall be sodded or seeded and maintained. The property owner shall mow and maintain all site boulevards to the curb line of the public streets. 22. A right-of-way permit shall be required for work performed within the City and/or Ramsey County right-of-way. 23. The Applicant shall provide the City an executed copy of the shared access agreement with North Heights Lutheran Church for the Subject Property that shall be reviewed by the City Attorney and recorded as part of the Development Agreement. 24. All items identified in the November 20, 2024, PW/Engineering Division memo shall be addressed. All comments shall be adopted herein by reference. 25. The proposed structure shall conform to all other regulations in the City Code. 26. Residential dedication shall be a cash contribution in lieu of land and calculated based upon the fair market value of Lot 1, Block 1, as determined by an appraisal submitted to the City by the Applicant and paid for by the Applicant. Said appraisal must be made by an appraiser who is an approved member of the SREA or MAI, or equivalent real estate appraisal societies. 27. Park Development shall be a cash contribution in lieu of land and calculated using the current per unit fee of $6,500, for a total park development fee of $773,500.00 based upon 119 units. 28. The Applicant shall install at their expense a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. 29. The Applicant shall install a trail along Snelling Avenue and within Snelling Avenue right- of-way, adjacent to Ramsey County PID 213023110007, which shall be approximately 396 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs incurred to the Applicant for the installation of the approximately 396 foot long trail may be deducted from the Applicant's park development fee. 30. The Applicant shall install 4 electric vehicle charging outlets on the Subject Property. 31. The Applicant shall reserve an exterior area of no less than 12 feet by 12 feet, upon which Applicant will install a play structure. The location and specification of the play structure is subject to approval by the PW Director/City Engineer and Community Development Director. 32. Applicant shall provide a Security Plan to the City, which must be reviewed and approved by the Ramsey County Sheriff's Office. 33. Vehicular access points to the Subject Property onto Snelling Avenue such as "left turn only" must be reviewed and approved by the PW Director/City Engineer. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF JANUARY 2025. hm4j-2� David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. F1 It -ARPEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2025-040 Attachment E DRAFT RESOLUTION AMENDING CITY RESOLUTION 2025-007 TO REVISE CONDITIONS FOR APPROVAL OF A MASTER AND FINAL PLANNED UNIT DEVELOPMENT AND CONDITIONAL USE PERMIT FOR LOT 1, BLOCK 1, ARDEN HEIGHTS ADDITION WHEREAS, by Resolution Number 2025-007 dated January 13, 2025, the Council approved Planning Case 24-018 for a Master & Final Planned Unit Development with a Conditional Use Permit at the Subject Property 1700 Highway 96 to allow a multifamily dwelling; WHEREAS, Trident Development, the Developer and Applicant ("Applicant") for Planning Case 24-018 has requested amendments to the conditions imposed in Resolution 2025- 007, specifically conditions 28 and 29 pertaining to costs and expense for installation of a trail; WHEREAS, Applicant proposes to make a financial contribution toward the cost of the trail in the amount of $20090,000.00 in place of bearing the total expense of the 1,373-foot trail as referenced in Condition 28; WHEREAS, Applicant requests clarification in Condition 29 to reflect the decision of council that costs incurred for the installation of 396 feet of trail will be deducted from Applicant's park development fee; WHEREAS, Council wishes to amend Resolution 2025-007 to amend Conditions 28 and 29. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: 1. Hereby adopts Resolution 2025-040 amending Resolution 2025-007 which approved Planning Case 24-018 for a Master & Final Planned Unit Development with a Conditional Use Permit at the Subject Property 1700 Highway 96 to allow a multifamily dwelling. 2. Condition 28 of Resolution 2025-007 shall be replaced with: 28. The Applicant shall install a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications 1 of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs in excess of $90,090$200,000 incurred to the Applicant for the installation of the approximately 1,373 feet will be deducted from the Applicant's park development fee. 3. Condition 29 of Resolution 2025-007 shall be replaced with: 29. The Applicant shall install a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to Ramsey County PID 213023110007, which shall be approximately 396 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be approved by the PW Director/City Engineer and Community Development Director. The costs incurred to the Applicant for the installation of the approximately 396 foot long trail will be deducted from the Applicant's park development fee. 4. The remaining content of Resolution 2025-007 is otherwise unchanged and remains in full force and effect. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS �8a'-12th DAY OF APRIL MAY 2025. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 2