Loading...
HomeMy WebLinkAboutCC 03-30-1998 MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING MARCH 30, 1998 7:30 P.M. - NEW BRIGHTON CITY COUNCIL CHAMBERS . CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Dale Hicks, and Paul Malone. Absent: Councilmember Susan Keirn. Also present were City Accountant, Terry Post; Community Development Director, Kevin Ringwald; Public Works Superintendent, Dwayne Stafford; Parks and Recreation Director, Cindy Walsh; Consulting Engineer, Greg Brown; and Recording Secretary, Carla Wirth. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Hicks seconded a motion to adopt the agenda for the March 30, 1998, Regular City Council meeting as presented. The motion carried unanimously (4-0). . PUBLIC HEARING - 1998 STREET IMPROVEMENT PROJECT A. Resolution #98-33, Revising the 1998 Street Improvement Assessment Rates Mayor Probst noted the four items for which public hearings will be held and provided a brief explanation of each. He explained the public hearing process which will be followed and the Council's review of how to handle odd-shaped lots. Mayor Probst opened the public hearing at 7:32 p.m. Mr. Terry Post, City Accountant, explained that on February 23rd the Council adopted a resolution which established a reconstruction assessment rate of $48.85. This was the basis for the public hearing notices which were mailed earlier. He explained that two issues have occurred since the adoption of that resolution. One issue relates to tax exempt property which is included in the project for which staff recommends the Council adopt an exempt property overlay rate for those parcels, Secondly, staff reviewed the cost aspects and recommends that the Council adopt Resolution #98-33 which would revise the 1998 street reconstruction assessment rate from $48.85 to $39.98 per assessable foot, which includes costs for curb and gutter. The proposed resolution also establishes $10.40 per assessable foot (100%) for the tax exempt parcels and . leaves the residential overlay rate as originally proposed at $5.20 per foot. . . . ARDEN HILLS CITY COUNCIL - MARCH 30 1998 2 Councilmember Hicks stated based on his discussion with Mr. Post, this means the City would be responsible for approximately 50% of the total construction costs and, from that point of view, he supports the recommended change. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adopt Resolution #98-33, Revising the 1998 Street Improvement Assessment Rates. The motion carried unanimously (4-0). Mayor Probst explained the result of this action is a reduction in assessments from $48.85 per foot for reconstruction to $39.98 per foot. All of the non-curb and gutter Surface Water Management (SWM) costs will be paid by the SWM Utility Fund. Councilmember Malone explained the City has a policy to provide a starting point in determining assessments and the philosophy behind that policy is that the other tax payers of the City who are not receiving a street improvement are paying for one-half of the street improvement costs and those directly benefitting pay one-quarter of the cost (if there are homes on both sides of the street). He advised of the formula which considers the front footage for determining the rate to be charged. Councilmember Malone provided a brief explanation of the State Statutes which govern the assessment of improvements based on the value received of the capital improvement based on the highest and best use of the land. COlillcilmember Malone explained the rate is based on the project footage and anticipated construction costs. The Council then reviews the numbers and takes into consideration special situations such as unusually shaped lots. He explained that according to State Statutes, the "bottom line" is the Council's determination. Councilmember Malone then read each of the addresses involved in the 1998 Street Improvement Project and advised of the original assessment noticed and proposed reduced assessment to be levied. Deanne Howard, 4057 Fairview Avenue N., asked if there will be any allowance made for underground sprinkling systems that need to be relocated. Mayor Probst stated if the sprinkling system is located too close to the curb, it will be the resident's responsibility to relocate the sprinkling system or cover the damage, Mr. Gregg Brown, City Engineer, explained staff will hold a preconstruction meeting with the contractor and any notification to residents regarding irrigation systems or other issues will be provided along with telephone numbers ifresidents need further information. Residents will also be advised of where the irrigation system needs to be moved to. Mr. Brown estimated the project, if approved by the Council, could start mid-May. Dan Coughlin, 8468 Spring Lake Road, Mounds View, stated he just went through a similar situation in Mounds View with similar assessment rates but, after working with a road estimator, they found the cost would be reduced by one-half without curb and gutter. He reported about a contractor who provided a bid at a lower cost per foot than is being proposed tonight. . . . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 3 Mr. Coughlin stated he previously lived in Arden Hills for several years and is concerned that the residents are being assessed at too high a rate for a reconstruction, as are most municipalities which have a mind set to over build roadways. He asserted this is not being fiscally responsible and urged the Council to instead consider the minimum, cheapest option to construct a road the City can get by with. Mr. Coughlin stated he was facing a $7,000 assessment in Mounds View and believes this is an untenable amount of money. He stated there is something wrong with the concept of overbuilding just for the sake of overbuilding and asserted that this is going on all over the place. He urged the Council to reconsider this project and take the "monkey off the backs" of residents who would have to pay for this project. Mike Dwelly, 2048 Stowe Avenue, asked if the bids have already been accepted. Mayor Probst explained the bids have been received but not yet awarded. Mr. Dwelly asked how the Council can know what the rate will be for the assessments. Mayor Probst stated the bids have been received and will be awarded in April so it is known what the rates will be. He explained Arden Hills goes through the assessment process prior to the bid award, Councilmember Malone explained that most cities do the work and then assess based on the project bill. He stated Arden Hills bases the assessment on the construction bid. He noted the average assessment rate is $4,000 but it could happen that the project goes over bid. However, this policy protects residents from unusual cost overruns or increased assessments since the City would cover the overrun. Councilmember Malone noted the Council can decide not to proceed if they so choose or ifthey run into an unusual situation. Alan Nielsen, 1895 Edgewater Avenue, stated the road was dug up 20 years ago when the water and sewer were installed and asked why it would be dug up now. He suggested the few potholes on the edges of the roadway just be maintained. Mayor Probst explained the City's policy is to not overbuild roads and to follow a Pavement Management Plan to determine the condition of the roadway. He noted the Council has a fiduciary responsibility to look after the City's infrastructure and most roadways have a life expectancy of 20 to 30 years. With the current number of miles reconstructed each year, it is based on a 30 year life expectancy, He explained the City only has a limited number of dollars to devote to road projects and the Council attempts to look out for the City's best long-term interest. Mr. Nielsen expressed concern for retired residents who cannot afford these costs. He stated his neighbor is a retired widow who is also unable to cover this cost. Mr. Nielsen reviewed his past work with and contribution to the City of Arden Hills and restated his objection to this project. Mr. Post explained the assessment is due within 30 days if one chose to forego finance charges, but there are other payment options available such as adding to future property taxes for five or eight years, and a disability or senior economic hardship deferral which is available to property owners who tit that criteria. Mr. Post stated he will work with residents who are interested in that information. . . . ARDEN HILLS CITY COUNCIL - MARCI-I 30.1998 4 Mr. Nielsen stated there are no potholes on the roadway and asked why the City doesn't just repave it, He reported he has contacted his Senators and several attorneys who advised him that he can get an injunction against this project to stop it. Mr. Nielsen asserted this project is a whim and should not be approved. CliffVennerstrom, 1901 Edgewater Avenue, inquired regarding the interest rate. Mayor Probst stated this will be established with the next Council action. He advised that it has historically been established at 8%. George Evans, 1960 Edgewater Avenue, asked if the majority of the residents on affected streets came to the City requesting this road project or if the City and their experts decided this is what the people need and want. He asserted that, ultimately, the people should decide. Mayor Probst explained how the City uses the Pavement Management Program to inspect streets and rank them by a process to determine which should be reconstructed, overlaid, or sealcoated. He stated it is unfortunate that some streets have not historically received this type of maintenance but the Council is now attempting to handle street improvements based on the Pavement Management Program. Mayor Probst reported on the discussion held last year regarding whether Oak Avenue should be reconstructed or overlaid but thc Council decided an overlay would not be fiduciarily responsible since jt would not last, so the decision was made to reconstruct or do nothing and the residents decided to proceed with the improvement. Councilmember Aplikowski asked if this js an option for this street, if the majority of residents do not support the improvement it could be removed from the 1998 Street Improvement Project scope. She suggested the City Engineer provide an explanation of why this street is being recommended for improvement even if there are no pot holes. Mayor Probst explained that curbs and gutters preserve the street over a longer period of time, because they direct surface water drainage. The City Engineer eXplained that the process used in the past to determine whether an overlay should be considered was a rating cutoff of between 60 to 80. He explained there is usually only two to three inches of blacktop with poor soils underneath which is not the standard by which streets are constructed today. The City Engineer stated the proposed reconstruction would remove the asphalt and replace the base which will provide more strength to the roadway, The concrete curbs will contain the edge of the pavement so it does not ravel off and allow water to undermine the base. The City Engineer stated the entire City does not have a storm sewer system so the curb and gutter will function to direct water drainage. He explained that Edgewater A venue received a rating of 57 based on the age, frequency of cracks, and other issues which put it into the reconstruction category. Scott Hultberg, 1945 Edgewater Avenue, stated he had no comment. . . . ARDEN HILLS CITY COUNCIL - MARCH 30.1998 5 Kerstin Leonard, 1954 Edgewater Avenue, stated they received notice the end of November and were shocked. She stated they believe this was a short notice and suggested the City provide a longer notification period to allow people to prepare. Mayor Probst stated the process followed now allows notice three to four months earlier than provided in the past. Hc explained a three year program was identified to create an improvement project where the roads are in close vicinity for cost benefit. Mayor Probst noted that Edgewater A venue was on the list a year ago since it was included as a candidate for reconstruction, but it did not proceed. Britt Lundgren, 1977 Gramsie Road, stated she has a corner lot and asked if she will be assessed again when the other road is improved. Mayor Probst explained that the corner lot formula provides a credit so it is not a full assessment on the second side. George Rehbein, 1759 Crystal Avenue, stated there is a five-year window on the application of the corner lot formula street credit and, if it is more than five years, the resident has to pay for the full assessment on both sides of the corner lot. Mayor Probst stated this is correct. Barbara Haake, 3024 County Road I, Mounds View, stated she was invited to the meeting tonight by several residents. She reported that the City of Mounds View just completed a street project and reviewed her past municipal service and citizen involvement with a group of residents who received a different road outcome by working with the Mounds View City Council. Ms. Haake reviewed her involvement in a road project and commented on the typical view of Councils who wants to do what is best for the city by fiduciary judgement and the typical resident's view that the council will do what they want whether it is best for the residents or not. Ms. Haake stated in Mounds View it was proposed to construct a road at 32 feet wide with curb and gutter at a $41.04 per front foot assessment. Most lots are 100 feet wide so the average assessment would have been $4,100 per house. Residents wanted the road to be 24 feet wide without curb and gutter. She advised of the action of a residents committee to counter the City's direction and which groups they involved to challenge the City on this street project. Ms. Haake cautioned the Council about future costs to maintain the roads the City is planning to construct and explained how Mounds View found exceptions that can be made on MSA funded roads to eliminate curbs and gutters from the road design. She reviewed the assessments charged by Arden Hills for road projects over the past Jew years. Ms. Haake asserted that Arden Hills has sandy soils which is a good permeable soil so curb and gutter (which would result in additional costs) is not necessary to install. She advised that Mounds View reduced the street width as requested by the residents which reduced the assessment costs by 75%. Then, over next two weeks, the residents said the neighborhood and aesthetics were the real issues and the Council then agreed to a 24 foot wide street without curb and gutter with no assessment since MSA funds will be applied. . ~ . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 6 Ms. Haake asserted that both the Mounds View City Council and the property owners were winners since the Council were seen as caring representatives for their citizens. She suggested that some of these options be explored by the City of Arden Hills and its residents. She stated that the residents are more important than keeping to a construction schedule. Ms. Haake asserted the actions ofthe Mounds View City Council is what Council representation is all about. Michael Hill, 3280 Lake Johanna Boulevard, presented a formal objection to his proposed assessments. Craig Wilson, 1677 West County Road F, commended the Council for notifYing residents earlier in the process and urged the Council to continue that process. He stated he was assessed about $32 per front foot when County Road F was reconstructed and now the cost is up to $48 per front foot in Arden Hills and $42 per front foot in Mounds View. He asked what has accounted for this high increase in construction over three years. Mr. Wilson stated he would be interested in looking at alternatives to the assessment policy and to find a way to spread the cost to all citizens on a yearly basis instead of finding a new group of residents to shock with the road improvement project and assessment. He stated he thinks all residents should cover the cost of the roads since residents use all of the roads. He stated his roadway is heavily used so he will have to pay for its improvement more often than a resident living in a more secluded neighborhood. Mr. Wilson stated he supports a smaller road width which would keep the costs down, may reduce the speed of traffic, and would also provide space for a walkway. He stated it may be the standard or City policy to have curb and gutter but he believes residents moved into Arden Hills knowing a ditch system is used to carry drainage. He stated he believes ditches work better than curb and gutter since it allows drainage to seep into the ground rather than running into the lakes and ponds. Mayor Probst explained that the City has looked at different forms of curb and gutter and the current policy could be changed but the Council believes there is a long-term maintenance advantage to have the additional pavement support provided by curb and gutter. He noted there are reports that suggest curb and gutter can deal more effectively with runoff issues and are more environmentally friendly. Mayor Probst explained that County Road F is built to a higher standard and residents were assessed for a theoretical 32 foot residential street and not assessed based on the actual costs of the project. He explained the market is controlling the increase in costs for road projects which is not under the Council's control. Mayor Probst stated the assessment and cost process is no more fun for the Council than the residents. He advised that the Council continually reviews this issue and has discussed the option of levying for City streets which would represent about a 20% property tax increase. The judgement of the Council has been that rather than putting this into the general fund and risking whether the funds will be used for street improvements, it would be assessed. He noted that when the street is assessed those funds go to road improvements and cannot be considered for another use. Roger Luehrs, 1967 Edgewatcr Avenue, asked if residents will have full access to their property and mail boxes. . . . ARDEN HILLS CITY COUNCIL - MARCH 30.1998 7 The City Engineer stated there may be two or three days when residents have to park in the street or within 50 feet of their property. He explained that mailboxes will be relocated once during construction to a temporary location and then, once the curb is installed and the project is completed, the mailboxes can be relocated back to the resident's property. Marline Spring, 3965 Fairview Avenue, asked if Oak Street set a precedent since they were provided the option of an overlay. She stated she believes F airview Avenue residents should be provided the same option. Mayor Probst clarified that the Oak A venue residents wanted to do an overlay but the Council decided it would not be a good use of dollars to do an overlay since it would not last so the Council did not offer and "either or" option. Councilmember Hicks stated the Council has been listening to residents and offered Oak Avenue residents the option to remove their roadway from the project. He stated Fairview Avenue has a score of22 on a scale of zero to 100 so it is a candidate for reconstruction, not overlay. Mitchell Bendix, 1948 Edgewater Avenue, inquired regarding the pink markers which are on the properties and asked how far the road will go into their yards. The City Engineer explained these are preliminary survey markers which are offset ten to fifteen feet or may identify other utility improvements. Mayor Probst asked if the reconstructed street will be within inches of the pavement width that exists today. The City Engineer stated this is correct but existing parts of Edgewater Avenue may be a bit wider than what will exist after the improvement project. Mr. Bendix stated there may be more than just retired citizens that will have a tough time paying for it. Sue Luehrs, 1967 Edgewater Avenue, stated there are eight houses from Prior to the cul-de-sac and the rest of the roadway was installed 20 years ago by the contractor. She noted the cul-de-sac lots will only be assessed $5 per foot for an overlay but will receive the value from the reconstruction portion of the street since they have to travel on that portion to get to their homes on the cul-de-sac. Councilmember Malone stated this is a good question and was discussed at length by the Council. He explained the Council has taken the position that the resident pays for their assessment when the construction actually occurs. He stated it is a bit of a judgement call but the Council has determined to assess a reasonable amount for the improvement with the rest of the cost coming from the entire City. Ms. Luehrs asked if a cul-de-sac situation is treated differently. Councilmember Malone explained the cul-de-sac properties will pay at the same rate when their section is reconstructed which is a reasonable and fair way to approach it. Vicky LeMire, 1912 Edgcwater Avenue, asked if the City is required to obtain more than one estimate and if the lowest bid has to be accepted. . . . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 8 Mayor Probst explained the design work is done by the City Engineer and the project is then advertised for bid. As a public agency, anyone can bid the project and the City awards to the lowest responsible bidder. The City Engineer advised that nine bids were received for this project. Jim Ross, 4029 Fairview Avenue, asked ifthe City wants the assessment payment within 30 days of the project or interest will be charged. Mayor Probst stated this is correct. Mr. Ross noted the City is not paying for the project up front and asked why residents should have to pay up front before the contractor is paid. Mayor Probst explained the funds will be spent over 60 to 90 days and, in terms of the City's ability to assess, those are the timelines the City works under. Mr. Ross stated some people don't have the money to pay for this project but while he can afford to pay it he does not want to pay 120 days before it is given to the contractor since he will loose investment interest on the money. He suggested the Council be flexible to help those that have young families or are retired and find it difficult to put out this amount of money. Mr. Ross suggested the Council ask Ms. Haake to work with the City as an advisor for road projects. He stated that residents are not happy with the way the Council is doing things and an exchange of ideas would be better for the City and its residents Mayor Probst stated the Mounds View project may have been a victory for residents on the street to be improved but funds were used on that street which could have been used more broadly throughout the community to deal with other issues. But, since the funds were expended on that project, they are no longer available for other areas in Mounds View. Mayor Probst stated the Council has listened to the residents very carefully and modified the street design as a result of what residents have requested if done for specific reasons. He stated that there can be a debate over the policies in existence but the Council believes it offers an appropriate path. Lois Rem, 1670 Glenview Court, asked if it would result in a 20% property tax increase if all taxpayers cover the cost. She inquired regarding the average tax paid. Mr. Post stated on a median valued home of $141 ,000 the taxes paid to the City would be approximately $400 per year. Councilmember Malone stated the City also has to deal with levy limits as placed by the Legislature which originally resulted in the Assessment Policy. He stated this alternative has been discussed and may be an option when levy limits are removed. Councilmember Malone stated he has paid assessments twice and the good thing with assessments is that the money goes for something "concrete." But, if it is in the General Fund, there are a lot of other uses for it. Councilmember Malone stated if the levy is increased, he questions whether the funds would all get used for road improvements. Councilmember Hicks stated if the levy limit is increased by 20% to cover the armual street improvement costs, it would result in annual funding for the street improvement fund. He stated he believes there are residents that may support it, but not on an annual basis. He restated the Council has listened to residents to modify roadway projects and they did revise a project to . . . ARDEN HILLS CITY COUNCIL - MARCH 30.1998 9 construct a 24 foot width roadway which the Fire Chief advised against from an emergency services point of view. Councilmember Hicks commented that it may be better to have residents who do not understand or agree with the policy than to construct roads incorrectly. Councilmember Hicks asked Ms. Haake who she represents. Ms. Haake explained that several residents asked her to attend. Councilmember Hicks asked Mr. Coughlin who he represents. Mr. Coughlin stated he is just present to speak for tlle people. Councilmember Aplikowski stated ever since tlle 1995 Assessment Hearing, people have reviewed the Assessment Policy and that review is on-going. She stated that it has been indicated there is nothing better out there unless the City pays for everything, which the Council does not believe is a viable option. She restated the Council is listening to resident's input to determine ifthere is a different way. Councilmember Aplikowski stated the Council is always considering if the Assessment Policy can be modified, She agreed with Councilmember Hicks that a mistake was made when Pascal A venue was constructed at a width of 24 feet. Ms. Rem noted this is an election year and asked if residents can consider a referendum to change the levy limit to include improvements forecast by the Pavement Management Program. A resident asked how long the project segments will take and if they are done simultaneously. Mayor Probst stated a meeting has not yet been held with the contractor to determine if they can do it all at once but it is usually a progressive project. The City Engineer explained the contractor will be allowed a construction period of about three weeks per segment before the area has to be restored with a lift of blacktop. Mr. Wilson asked if the assessment rate is being reduced due to use of SWM funds. Mayor Probst stated this is correct and those funds have been used to underwrite a smaller portion of projects in past years. Bob Downs, 1926 Edgewater Avenue, inquired regarding the interest rate to be charged and stated he believes eight percent is too high. He asked how this rate will be determined and if residents can argue this point or if it is governed by law. Mayor Probst stated eight percent is the highest level that can be charged by government agencies and, historically, has been a competitive rate. He explained the percentage rate is to cover the City's cost ifit had to borrow the funds. In response to a question, Mr. Post explained once the final assessment roll is certified, Ramsey County will assess the cost with interest. Payment without interest can be made for 30 days from the date of the public hearing (tonight). Otherwise, the assessment is collected through future property tax payments. There being no further public input, Mayor Probst closed the public hearing at 9:08 p.m. ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 10 . Mayor Probst declared a recess at 9:08 p.m. The meeting was reconvened at 9:17 p.m. B. Resolution #98-34, Adopting Final Bituminous Overlay, Assessment Roll, 5 year Amortization Mayor Probst explained the Council is asked to adopt Resolution #98-34 which would adopt the final bituminous overlay assessment roll with a five-year amortization and set the assessment for those property owners who are to be assessed over a five-year period for overlay work as part of the 1998 Street Improvement Proj ect. Mr. Post suggested the appeals be tabulated and placed into the record. Councilmember Malone advised there are 12 written appeals, virtually all of them protesting to the cost. He entered the following nine appeals into the record as follows: Res. No. Parcel No. Address Name F ootag-e Assessment 98-35 14 1880 Edgewater Thunborg 75.00 $2,998.50 98-35 16 1887 Edgewater Hansen 75.00 $2,998.50 98-35 17 1895 Edgewater Nielsen 75.00 $2,998.50 98-35 21 1905 Edgewater Goetz 75.00 $2,998.50 98-35 34 1955 Edgewater Boehlke 75.00 $2,998.50 . 98-35 27 1925 Edgewater Elhardt 75.00 $2,998.50 98-35 35 1960 Edgewater Evans 75.00 $2,998.50 98-35 36 1961 Edgewater Andrews 75.00 $3,663.75 98-35 38 1967 Edgewater Luehrs 75.00 $2,998.50 MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to reject all of the above appeals since the Council believes the cost is consistent with the benefit and all protested in terms of the prior assessment amount noticed to them which has already been substantially reduced and the Council has determined to fund stormwater system costs from the SWM Fund. The motion carried unanimously (4-0). Councilmember Malone reviewed the appeal of Susan Keim for 2056 Stowe Avenue based on the assessment being excessive and indicating agreement to pay $37 per foot as a base cost minus curb, gutter, the remaining storm water management, and indicating disagreement with being charged a higher rate due to the City's and New Brighton's decision to delay the project. MOTION: . MOTION: Councilmember Malonc moved and Councilmember Aplikowski seconded a motion to reject the appeal by Susan Keim, 2056 Stowe Avenue, since the Council believes the cost is consist with the benefit and the assessment was protested in terms of tbe prior assessment amount noticed which has already been substantially rcduced and the Council has determined to fund stormwater system costs from the SWM Fund. The motion carried unanimously (4-0). Councilmember Malone moved and Councilmember Aplikowski seconded a motion to reject appeal to overlay the road by Michael and Jean Hill, 3280 Lake Johanna Boulevard, since Sandeen Road does not abut their driveway because it is . . . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 11 the Council's judgement that the project does benefit the property regardless of driveway access and rejection of the appeal is consistent with previous Council action. The motion carried unanimously (4-0), MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to reject the appeal by Coletta Sayre, 4001 Fairview Avenue N., indicating that the cost is too high and objecting to installation of curb and gutter, because the Council believes the cost is consist with the benefit and the appeal was based on the prior assessment anlOLmt noticed to them which has already been substantially reduced and the Council has detemlined to fund stormwater system costs from the SWM Fund. The motion carried unanimously (4-0). MOTION: Councilmember Hicks moved and Councilmember Aplikowski seconded a motion to adopt Resolution #98-34, Adopting Pinal Bituminous Overlay, Assessment Roll, 5 year Amortization with an interest rate of 8% simple interest. Councilmember Aplikowski stated that while this has been discussed several times she believes, for the good of the City, the interest rate should not be anything other than eight percent. Councilmember Hicks pointed out that the interest rate climate is not different from the last two or three years which were at eight percent and financed via the City's budget. He stated that it would not be fair to consider a lower interest rate this year. The motion carried unanimously (4-0). C. Resolution #98-35, Adopting Final Reconstruction Assessment Roll, 5 year Amortization It was noted that the Council is asked to adopt Resolution #98-35 which would adopt the final reconstruction assessment roll with a five year amortization. This roll is specific to those property owners being assessed less than $3,500 for five years. MOTION: Councilmember Hicks moved and Councilmember Aplikowski seconded a motion to adopt Resolution #98-35, Adopting Final Bituminous Overlay, Assessment Roll, 5 year Amortization with an interest rate of 8% simple interest. The motion carried unanimously (4-0). D. Resolution #98-36, Adopting Final Reconstruction Assessment Roll, 8 year Amortization It was noted that the Council is asked to adopt Resolution #98-36 which would adopt the final reconstruction assessment roll with an eight-year amortization for those property owners being assessed an amount equal to or greater than $3,500 for eight years. . . . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 12 MOTION: Council member Hicks moved and Councilmember Aplikowski seconded a motion to adopt Resolution #98-36, Adopting Final Reconstruction Assessment Roll, 8 year Amortization with an interest rate of 8% simple interest. The motion carried unanimously (4-0). APPROVAL OF MINUTES A. March 9, 1998, Regular Council Meeting Councilmember Malone requested the following correction: Page 8, sixth paragraph: "Councilmember Malone explained that Mvron Orfield's proposal for elected representation of the Metropolitan Council appears to be dead for this year." MOTION: Councilmember Aplikowski moved and Councilmember Hicks seconded a motion to approve the March 9, ] 998, Regular Council Meeting as corrected. The motion carried unanimously (4-0). CONSENT CALENDAR A. B. Claims and Payroll Resolution #98-37, Establishing Stowe Avenue as a Municipal State Aid Street Upon Turn Back from Ramsey County Resolution #98-38, Designating "No Parking" Restrictions along Municipal State Aid Streets C. Mr. Post recommended the claim for New Brighton Council Chambers rental be removed from the Consent Calendar and considered subsequent to action on Agenda Item 7b, City Facilities. MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to approve the Consent Calendar as listed above and authorize execution of all necessary documcnts contained therein with the removal of the claim to the City of New Brighton. The motion carried unanimously (4-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. Roger Aiken, Finance Committee Member, stated he was unable to attend the last Finance Committee meeting but wanted to comment on something he noticed in the meeting minutes. He stated the Finance Committee has not supported the 8% interest rate for assessments. He stated they have discussed the interest rate, but not in direct terms of the assessment. He stated Councilmember Aplikowski indicated that the Finance Committee did not feel there was a need to change the interest rate but that is not correct. . . . ARDEN HILLS CITY COUNCIL - MARCH 30 1998 13 Mr. Aiken advised that they have researched several different policies and educated all who serve on the Committee. He stated they are taking a slow and reasoned approach but it is premature to assert the Finance Committee has come to any conclusion or that the policy should not be changed. Mr. Aiken stated that he also wants to address the comment made about the need to address the assessment shortfall. He stated the reason for the project cost increase has been due to the market but also consider that contractors are well aware of Statute 429 and the need for value increase. He noted that the properties in Arden Hills are valued higher than those in Mounds View and Mounds View received a lower per foot bid. Mr. Aiken stated the SWM Fund was established to take care of increased curbing and piping improvements to deal with drainage. He commented on the responsibility of the Watershed District and their taxing ability and noted their primary mission is to prevent flooding and improve water quality. He stated when the width of the road is increased and curb and gutter added, it also increases the amount of storm water generated. Councilmember Malone asked if the Finance Committee appointed him as a spokesperson. Mr. Aiken stated he is not representing them but wanted to state his position. Councilmember Malone stated Mr. Aiken had indicated he was not at the meeting, yet knew the Finance Committee addressed the 8% interest issue. Mr. Aiken stated the meeting was a work meeting that occurred prior to the Finance Committee meeting. He reviewed the alternatives presented by Mr. Post and stated he was referring to that memorandum. Councilmember Malone pointed out that Mr. Aiken had indicated the Finance Committee has not voted on the eight percent issue and had not concurred with an eight percent rate. Mr. Aiken explained that it has been stated and implied that the Finance Committee has agreed with an eight percent rate but there is no record of a vote being taken on that particular issue. Councilmember Aplikowski stated there has been no vote or resolution but an open discussion occurred about the interest range of 6.75% and up to 8% and it was discussed. She indicated that there is a difference of opinion between members of the Finance Committee on the amount that should be paid but there was no vote taken at that meeting. Mr. Aiken stated he is just presenting his comment as a resident who served for a year and one- half on the Finance Committee. Councilmember Malone stated he was only asking Mr. Aiken ifhe represented the Finance Committee. Mr. Aiken stated the answer is no. There were no other public comments. ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 14 . UNFINISHED AND NEW BUSINESS A. Planning Cases 1. Case #98-05, Francis Husnik, 4605 Prior Avenue, Special Use Permit Mr. Kevin Ringwald, Community Development Director, explained that Francis Husnik is requesting approval of an amendment to their Special Use Permit (SUP) to allow for the construction of a 900 square foot garage addition to the recreation building at the Arden Manor Mobile Home Park. The Arden Manor Mobile Home Park is currently operating on a series of SUP's which have been granted for the mobile home park. The last was issued in August of 1991 and the applicant is requesting this amendment to facilitate the construction of a garage adjacent to the recreation building so they may more effectively store their maintenance equipment. Mr. Ringwald reported that the Planning Commission recommends approval of Planning Case #98-05, the SUP amendment to construct a 900 square foot garage at 4605 Prior Avenue subject to compliance with Exhibit A of the staff memorandum dated March 4, 1998. He noted that staff contacted Ramsey County Public Works who indicated the proposed structure would not interfere with any of the planned construction activities of Ramsey County relating to Highway 96. . Councilmember Malone stated if this were a different situation, the garage could be constructed but, in this case, they operate under a SUP. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Planning Case #98-05, the SUP amendment to construct a 900 square foot garagc at 4605 Prior Avenue subject to compliance with Exhibit A of the staff memorandum dated March 4, 1998, The motion carried unanimously (4- 0). 2. Case #98-06, Scott Roberts, 1160 Red Fox Road, Site Plan Review Mr. Ringwald explained that the applicant is requesting approval of a site plan to facilitate the construction ofa one-story 15,000 square foot office huilding at the southeast corner of Red Fox Road and Dunlap Street on a 1.39 acre site zoned B-4. The request includes variances for lot size (1.39 acres provided when 2.0 acres are required) and parking lot setbacks (20 feet from rights- of-way and 10 feet from property lines are provided, when 50 feet from rights-of-way and 20 feet from property lines are required). He advised of revisions to the parking stall alignment and relocation of the sign as requested by the Planning Commission and complied with by the applicant. Mr. Ringwald stated the applicant has also submitted a letter, as requested by the Planning Commission, indicating his proposed use of the building stating an intention to construct a mezzanine. Mr. Ringwald noted the landscaping element and request to increase the sizes per Code requirement which the applicant has also complied with to meet the Landscape Ordinance. . Mr. Ringwald stated the applicant is also requesting a lot size variance and front and side parking lot setback variances. He explained this district was established for a large commercial activity . . . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 15 on a significantly sized parcel but this lot is below the minimum size requirement so it cannot meet the parking lot setback rcquirements. To provide for reasonable use, the Planning Commission recommends approval of those setback variances. Mr. Ringwald reported that the Planning Commission recommends approval of Planning Case #98-06, Site Plan Review for a 15,000 square foot office with a lot size variance based on the "Findings - Lot Size Variance" contained in the staff report and the parking lot setback variances based on the "Findings - Parking Lot Setback Variance" at 1160 Red Fox Road subject to the following conditions: I. Compliance with the requirement of the Rice Creek Watershed District, 2. Modification of the landscape plan to provide for two 5 caliper inch trees rather than two 4.5 cali per inch trees. 3. Modification of the sign location to be consistent with the Sign Ordinance (20 feet from Red Fox Road). 4. The owners shall provide a statement of intent of a possible building of a mezzanine. 5. Parking spaccs shall be moved five fect from the building and pavement improvements be made to the easement. Councilmember Hicks stated he understands the building request does not include the mezzanme. Mr. Scott Roberts, applicant, eXplained that if they get a tenant that needs a mezzaninc they will build it at that time. Councilmcmbcr Hicks asked if the parking on the plan, as proposed, allows for the additional mezzanine space. Mr. Ringwald explained the applicant is currently providing ten more parking spaces than required but the issue is the use of the mezzanine (office or storage) which requires different ratios of parking. Councilmember Hicks noted two corrections needed to Mr. Robert's letter regarding size of landscaping and the setback of the parking lot. Mr. Ringwald advised these issues are correctly identified on the site plan. In response to Councilmember Malone, Mr. Ringwald suggested the sidewalk be concrete rather than gravel. MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to approve Planning Case #98-06, Scott Roberts, 1160 Red Fox Road, Site Plan Review, for a 15,000 square foot office with a lot size variance based on thc "Findings - Lot Size Variance" contained in the staffreport and the parking lot setback variances based on the "Findings - Parking Lot Setback Variance" subject to the conditions listed above and conditioned on the mezzanine being constructed according to Code requirements and the installation of a concrete sidewalk. Mayor Probst stated he will support the request and suggested the Council readdress their development vision of the Red Fox area. . . . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 16 The motion carried unanimously (4-0). 3. Case #98-08, City of Arden Hills, 1550 Oak Avenue, Street Vacation (Excess Right-of-Way) and Variance Mr. Ringwald eXplained that the applicant is requesting approval of a front yard setback variance for an existing garage (20 feet proposed when 40 feet is required) and for the vacation of excess street right-of-way on a single family lot zoned R-l. Mr. Ringwald advised this proposal follows the agreement reached between the City and Mr. Shepley and reported that the Plarming Commission recommends approval of Plarming Case #98-09, the Front Yard Setback Variance at 1550 Oak Avenue for the existing garage based on the "Findings - Front Yard Setback Variance (Garage)" contained in the staff report and also to recommend approval of the vacation of the excess right-of-way for Oak Avenue. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Planning Case #98-08, City of Arden Hills, 1550 Oak Avenue, for the existing garage based on the "Findings - Front Yard Setback Variance (Garage)" contained in the staff report and also to recommend approval of the vacation ofthe excess right-of-way for Oak Avenue. The motion carried unanimously (4-0). 4. Case #98-26A, Bethel College, 3900 Bethel Drive, Special Use Permit Amendment Mr. Ringwald explained that the applicant is requesting approval of an amendment to their Special Use Permit (SUP) for Bethel College by updating the traffic generation numbers for the SUP. He explained when the SUP was approved in March of 1978 it contained conditions relating to the trip generation rate which, over time, has increased through residential neighborhoods. He stated the applicant has gone through extensive traffic testing and modeling and arrived at a trip generation number for a site of this character, type of City, and median income. Mr. Ringwald reported that the Plarming Commission recommends approval of the Special Use Permit Amendment modifying condition #6 to state: "Traffic generated by the normal college use shall not exceed volumes anticipated for low to medium density (approximately 3 to 4,5 dwelling units per acre) residential development of the site (5,670 trips per day)." Mr. Ringwald noted Exhibit F, handouts from the City Engineer who reviewed the report, and Stanley Consultants who is the Bethel College traffic consultant He noted the City Engineer's conclusion that both Snelling A venue and Highway 10 can sufficiently handle the trip generation number at 5,670 trips per day, Councilmember Malone commented on the size of this site and the number of trips per day used for residential properties. The City Engineer stated they did look at whether there was a need for a signal at Old Highway 10 but they have determined it is not needed. . ARDEN HILLS CITY COUNCIL - MARCH 30.1998 17 MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to approve Planning Case #98-26A, Bethel College, 3900 Bethel Drive, Special Use Permit Amendment modifYing condition #6 to state: "Traffic generated by the normal college use shall not exceed volumes anticipated for low to medium density (approximately 3 to 4.5 dwelling units per acre) residential development of the site (5,670 trips per day)" In response to Mayor Probst, Mr. Ringwald explained that the principal change is that Bethel is reaching their maximum development with the limitation being parking requirements. Craig Hjelle, Bethel College Facilities Director, explained the Planning Commission requested a traffic count to determine the amount of traffic being generated so they could amend the SUP to reflect that number and allow for the final grO\vth in the campus. . 1. 2. 3. 4. 5. . 6. 7. The motion carried unanimously (4-0). 5. Case #98-07, Bethel College, 3900 Bethel Drive, Site Plan Review Mr. Ringwald explained that the petitioner is requesting approval of a site plan to allow for the construction of a new 276 unit residence hall and a 33,936 square foot addition to the existing Science, Art, and Technology Building on the interior portion of the Bethel College campus. The request also includes height variances for the rcsidence hall (42 feet 8 inches is proposed when 35 feet is the maximum allowed) and the addition to the Science, Art, and Technology Building (47 feet proposed when 35 feet is the maximum allowed). Mr. Ringwald stated the Planning Commission questioned the view since the walkout dorm is being pulled down the slope to avoid trees and vegetation which exposed the basement and requires a height variance. The Planning Commission asked if it makes a difference and if it would be visible from Old Highway 10. He presented a picture identifying the existing condition in the winter season and explained that locating the dorm higher on the hillside will bring the height ofthe dorm above the level of the trees. Mr. Ringwald reported that the Plarming Commission recommends approval of the Site Plan for the 33,936 square foot addition to the existing Science, Art, and Technology Building at 3900 Bethel Drive, including a height variance based on "Findings - Height Variance" contained in the staff report and subject to the following conditions: Approval of this construction is contingent upon the approval of the amendment to the Special Use Permit in Planning Case #96-26A. Provision of erosion control plans for the proposed construction. Approval of the plans by the Rice Creek Watershed District. The small cst amount of bare ground is exposed for as short a time as feasible. Temporary ground cover, such as mulch, is used and permanent ground cover, such as sod, is established. Methods to prevent erosion and trap sediments are employed. Fill is stabilized to accepted engineering standards, approved by the City Engineer. . . . ARDEN HILLS CITY COUNCIL - MARCH 30.1998 18 Mr. Ringwald reported that the Planning Commission also recommends approval of the Site Plan for a new 276 unit residence hall, including a height variance based on "Findings - Height Variance" contained in the staff report, subject to the following conditions: I. Approval of this construction is contingent upon the approval of the amendment to the Special Use Permit in Planning Case #96-26A. 2. Provision of erosion control plans for the proposed construction. 3. Approval of the plans by the Rice Creek Watershed District. 4. The smallest amount of bare ground is exposed for as short a time as feasible. 5. Temporary ground cover, such as mulch, is used and permanent ground cover, such as sod, is established. 6. Methods to prevent erosion and trap sediments are employed. 7. Fill is stabilized to accepted engineering standards, approved by the City Engineer. Mayor Probst asked if the addition to the Science, Art, and Technology Building will be visible from Old Highway 10. Mr. Ringwald stated it will not be visible from Highway 51 or Old Highway 10. He noted the location of scattered vegetation and vegetation along the hillside. Councilmember Hicks stated his concern about the visibility from Highway 10 just south ofthe main entrance, looking across the parking lot. He stated there is not much vegetation in that location to provide screening. Mr. Hjelle advised that if driving by on Old Highway 10 there is a view of approximately 30 to 40 feet in width just south of the entrance. Mayor Probst stated an issue will be the color of the building. Mr. Hjelle stated they will use the Bethel-colored brick as used on the other buildings. Mr. Wilson asked if lighting is a consideration and if this is for additional students or to replace housing in New Brighton which would reduce traffic from that area. Mr. Hjelle explained the New Brighton housing will remain in use and this will allow an increase to the number of students and allow students to relocate from the married section of the campus to the new dormitory. Mr. Ringwald stated the Planning Commission did look at this building with and without lighting and felt it would be less visible if located down from the slope. MOTION: Councilmember Hicks moved and Councilmember Malone seconded a motion to approve Planning Case #98-07, Bethel College, 3900 Bethel Drive, Site Plan Review, the 33,936 square foot addition to the existing Science, Art, and Technology Building including a height variance based on "Findings - Height Variance" contained in the staff report and subject to the conditions listed above and for a new 276 lUlit residence hall, including a height variance based on "Findings - Height Variance" contained in the staff report and subject to the conditions listed above. . . . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 19 Council member Aplikowski requested the inclusion of a condition indicating the lighting level be "reasonable" where it can be viewed. Mr. Hjelle stated they will be using high cut-offlights as used on other buildings and he does not know of any SUP provisions relating to lighting. He stated they have complied with restrictions about lighting not extending off the property. The motion carried unanimously (4-0). Mr. Hjelle thanked the Council for this consideration and stated they hope to be under construction in June. 6. Case #98-03, City of Arden Hills, 1450 West Highway 96, Amendment to Arden Hills Zoning Ordinance/Pawnshops Mr. Ringwald explained that the City of Arden Hills is requesting approval of an amendment to the Zoning Ordinance which would identifY pawnshops as a prohibited use in all zoning districts. He noted this proposal will include the actual verbatim State law definition of "pawnshop" and lists it as not permitted in all zoning districts. Mr. Ringwald reported that the Planning Commission recommends approval of the requested amendment to the Zoning Ordinance, MOTION: Councilmember Hicks moved and Councilmember Malone seconded a motion to approve Planning Case #98-03, City of Arden Hills, 1450 West Highway 96, Amendment to Arden Hills Zoning Ordinance/Pawnshops. The motion carried unanimously (4-0). B. City Facilities Mayor Probst noted the memorandum from Mr. Fritsinger reporting that the City is actively proceeding with pI arming for construction of a new City Hall facility at the Sunfish Lake site on Highway 96. However, the most recent information from the Minnesota National Guard has indicated the executed lease date upon which construction activities could begin has, once again, been delayed. Mr. Post reviewed the discussion held at the recent Council workshop relating to staff needs and possible delay in obtaining the Sunfish site and alternative options. He stated staff reviewed one option which was leasing space at Control Data on an 18-month lease basis and a second option ofleasing space at the Round Lake Business Center on a two-year sublease for a corner space. Mr. Post advised staff is recommending the Council authorize negotiations of the leased space at the Round Lake Business Center. Councilmember Malone stated he believes the Round Lake Business Center option provides reasonable space located within the City of Arden Hills and believes the two-way radio issues can be resolved. Councilmember Aplikowski stated she believes the Round Lake Business Center space is more accessible and provides a friendlier work environment. . . . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 20 Councilmember Malone stated he is agreeable to working with the owner to take the 4,400 square foot space which would provide enough space so it is not crowded. Council member ApIikowski noted it would also allow the Council to move back into Arden Hills to hold their meetings. Mr. Post advised there is additional space available for lease which the building owner would like to add as a package. If included, it would increase the square footage to 4,416, He noted that this additional space would provide for more appropriate file and document storage than currently exists. Mayor Probst stated he has been resistant to moving in this direction due to the cost but he finds the 24-month term more palatable because he believes the new City Hall will be available prior to that expiration. He reviewed the staff analysis relating to costs incurred and noted it does not address some of the exposure with the current City Hall such as air conditioning costs over the summer months and possible need for repair. Mayor Probst stated if there is active use for additional space he would support adding it but, otherwise, he supports leasing only the space needed. Councilmember Aplikowski noted the extra space may also allow the Council to locate their work session meetings and, perhaps, Council meetings within the City's boundaries. Mr. Post stated that preliminary costs were identified with regard to demolition of the current site and advised of the need to obtain bids for that work. MOTION: Councilmember Malone moved and Councilmember ApIikowski seconded a motion to direct staff to proceed with negotiating the remaining term of the Round Lake Business Center space for a total of 4,416 square feet (if determined by staff to be needed) on a two-year sublease basis with an option for a third year and to also direct staff to proceed to obtain demolition bids for the current site. The motion carried unanimously (4-0). C. Non-Union Employee Bcncfit Program Mr. Post explained that staff was directed to provide additional information related to the current monthly contribution of $31 0 per month for non-union employees. He stated the City has not formally acted on the level of contribution of benefit for non-union employees but has dealt with some elements of that program. Mr. Post asked how the Council sees that contribution to be addressed. Mayor Probst commented on the need for contribution fairness between married and unmarried employees. He explained that a true cafeteria program would offer each employee the same dollar value and require them to take the health benefit unless they can demonstrate they have other sufficient coverage. In that case, they could opt out and take the dollars as taxable income, ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 21 . Mr. Post stated the City does not have a cafeteria program and commented on the difficulty of finding a provider that would support the employee "opting out" option since they do expect 100% participation, Councilmember Aplikowski suggested the Council set a maximum contribution and allow employees to use it, in some fashion, for health benefits without the alternative of getting the funds as taxable income. Councilmember Malone stated he supports providing a fair package to both married and unmarried employees and proceeding in the direction being suggested. Councilmember Hicks asked if the life insurance policy builds cash value. Mr. Post stated that it does not and is strictly term insurance. Councilmember Hicks stated if they have sufficient life insurance coverage they are still gaining comparable benefits. Councilmember Aplikowski noted it is families that need the extra coverage as opposed to singles but the program needs to be fair to all. Mayor Probst stated if the single coverage cost is $160 and family coverage is beyond what is being paid then the single coverage employee can designate the remainder of the contribution towards life insurance coverage. _ In response to Councilmember I-licks, Mr. Post stated there are eight single family coverage employees, six family coverage employees, and one COBRA retired employee. He noted that staff needs Council direction to calculate employee deductions for the April pay checks. Councilmember Malone stated he believes it was agreed that the contribution was not to exceed $320. Councilmember Aplikowski stated she supports offering the ability to the employee to use the $320 contribution as they see fit for health and dental insurance coverage. She suggested that amount be considered with the issue further discussed at an upcoming meeting. Mr. Post advised that the $320 level of contribution is the same as with other bargaining units. Mayor Probst stated he supports making the net benefit to employees equivalent whether single or married. Councilmember Malone stated his concurrence and noted that with a cafeteria plan the ability exists to deduct a portion of your salary for child care and other qualified expenses but, if it is not used, it is lost at the end of the year. Mr. Probst stated the intent is not to pay taxes on that portion of the wage. Council consensus was reached to direct staff to proceed with $320 as the available contribution and direct staff to research the options to equalize the benefit package for single and married employees. . - . . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 22 D. Upgrading Trail Access Areas Ms. Cindy Walsh, Parks and Recreation Director, explained she is asking permission to upgrade the trail access areas at Edgewater Avenue, Jerrold Avenue, and Katie Lane. She noted this had been discussed last year. Ms. Walsh reported that along Katie Lane, one of the houses was built up so they recommend the retaining wall be matched. Currently, there is no home on the south side of that trail. MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to approve paving all of the segments since there will be street construction in the area this summer and an expenditure of an additional $6,291.50 from the Park Fund. The motion carried unanimously (4-0). E. Sanitary Sewer Repairs Mr. Dwayne Stafford, Public Works Superintendent, explained that the Public Works Department had previously identified areas of the sanitary sewer system where structural failures have occurred. This identification was the result oftelevising approximately 20,000 linear feet of suspect sewer pipe, much of which lays adjacent to wetland areas. He advised that significant damage was found but it was determined to repair only the worst ofthose areas. Mr. Stafford recommended the immediate repair of the worst areas at a cost of approximately $14,500 for engineering fees relating to those repairs. It was noted that staff has budgeted $75,000 for sanitary sewer repair work in 1998. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Wark Order #98-04 for engineering costs relating to necessary repairs to the sanitary sewer system The motion carried unanimously (4-0). ADMINISTRATOR COMMENTS Mr. Post requested Council direction with respect to reviewing the cigarette compliance check ordinance issue. Councilmember Malone recommended the ordinance be written to comply with State Law. Mayor Probst statcd the rates being quoted by North Suburban Tobacco Compliance Project were very inexpensive. Mr. Post stated this is being done in conjunction with Ramsey County. Consensus was reached to continue with the present policy. COUNCIL COMMENTS Mr. Post advised that staff will contact property owners regarding the Council's action on the 1998 Street Improvement Project. Councilmember Hicks suggested the streets for the next street improvement project be identified now so those that would be assessed can be notified. Mr. Ringwald suggested a graphic within the newsletter to identifY the streets and year anticipated for improvement. The Council concurred. - tit . ARDEN HILLS CITY COUNCIL - MARCH 30. 1998 23 Councilmember Malone noted the suggestion to consider a significant back up power system. He stated this type of system is quite expensive and noted that services issued from the City Hall are not life safety issues. Councilmember Malone noted the indication from residents serving on the Public Safety Commission that they are not interested in considering a city-wide defined day of service garbage hauler option. Councilmember Aplikowski reported on the recent Ramsey County League meeting and presentation by Como Zoo who is soliciting funding for improvements. Councilmember ApJikowski urged statfto proceed quickly with the office space lease, Mayor Probst thanked John Miller for attending the meeting this evening. Due to the Council motion to direct staff to proceed with negotiations for office space at the Gateway Business District, Mayor Probst suggested the payment to the City of New Brighton for rental oftheir City Hall for the full year be tabled to the next meeting. The Council concurred. In view of the recent severe weather, Mayor Probst raised the issue of emergency preparedness and requested Council's support of expending $500 to prepare an emergency preparedness plan. Mr. Stafford advised that Mark Bishop attended the last Safety Commission meeting. Mr. Bishop has written the emergency prcparedness plans for New Brighton and Mounds View and is currently working on a plan for Andover. He reported that the Safety Commission recommended Mr. Bishop be hired to prepare a plan for Arden Hills at an estimated cost of $500. He stated he will contact those three cities to receive their input regarding Mr. Bishop's work. Mayor Probst armounced the birthday of Community Development Director Kevin Ringwald. ADJOURN MOTION: ouncilmember Malone moved and Councilmember Hicks seconded a motion to djou e meeting at 10:58 p.m. The motion carried unanimously (4-0). ~:?/- Br{an Fritsingtr City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held April 13, 1998, at 7:30 p.m. at the New Brighton Council Chambers.