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HomeMy WebLinkAboutCC 11-09-1998 MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING . NOVEMBER 9,1998 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDRR/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Susan Keirn, Gregg Larson and Paul Malone. Absent: None. Also present were City Administrator, Brian Fritsinger; Assistant to the City Administrator, Kevin Ringwald; City Accountant, Terrance Post; Associate Planner, Nancy Randall; Public Works Director, Dwayne Stafford; City Engineer, Greg Brown, BRW; MFRA Representative, Meg McMonigal; and Recording Secretary, Lori Rolfson. ADOPT AGRNDA MOTION: Councilmember Larson moved and Couneilmember Aplikowski seconded a . motion to adopt the agenda for Ihe November 9, 1998, regular City Council meeting. The motion carried unanimously (5-0). APPROVR MINUTRS Councilmember Larson indicated, in the October 26, 1998 City Council Minutes, on page seven, third paragraph, the word "noted" should be changed to "asked whether." Mayor Probst indicated the heading "ADMINISTRATIVE COMMENTS" on page five, should be changed to "ADMINISTRATOR COMMENTS" to be consistent with past minutes. He also noted, in the November 5,1998 Special City Council Minutes, it states a copy ofthe tabulations for the Municipal Election is attached and asked if this will be attached to the office copy. Mr. Fritsinger stated it will. MOTION: Couneilmember Aplikowski moved and Councilmember Keirn seconded a motion to approve the meeting minutes of the October 26, 1998 regular City Council meeting, as amended, and the November 5, 1998 special City Council meeting. The molion carried unanimously (5-0). CONSENT CALENDAR A. Claims and Payroll . B. Authorization, 1999 Audit Engagement Agreement C. Regular Employee Status, Kevin Ringwald, Assistant to the City Administrator D. Award Demolition Contract, Old City Hall, 1450 West Highway 96 ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 2 . MOTION: Councilmember Keirn moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PlJBLlC COMMENTS Mayor Probst invited Ihose present to come forward and address the Council on any items not already on the agenda. There were no public comments. UNFINISHED AND NEW BUSINESS Mayor Probst suggested, since Ms. Sushila Shah was not yet present, item A, Human Rights Activity Update, be postponed until her arrival. B. Resolution #98-67, Electing to Continue Participation in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act, 1999 Mr. Ringwald explained Staff is requesting City Council approval of Resolution #98-67, electing to continue to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for 1999. The City's goals for the program are related to the creation of new residential units in TCAAP. The anticipated Affordable and Lifecycle Housing . Opportunities Account (ALHOA) expenditure for 1999 would be approximately $1,500. These funds have generally been expended to satisfy code enforcement issues such as demolitions and bringing single-family homes up to code. The program has made grants and funds available to the City such as the sewer televising grant and other grant funds received through the North Metro 1-35W Corridor Coalition. Councilmember Larson referred to the Staff memo dated November 9, 1998 and asked for further explanation of the numbers shown as the City's goal for Affordability of Ownership and Rental properties versus the Life Cycle - Owner/Renter Mix. Mr. Ringwald explained the differences between each ofthese items. Councilmember Larson asked if there are consequences if the City does not meet these goals. Mr. Ringwald explained the City is only required to take reasonable action towards meeting the goals. The City cannot totally control the dollar amount for which homes are bought and sold. Mayor Probst asked ifthe Metropolitan Council has a clear understanding that the ability to reach these goals is directly related to the outcome of the area north of Highway 96. Mr. Ringwald stated Ihis issue has been brought up in previous discussions with the Metropolitan Council and their understanding is consistent with the City's. Mayor Probst noted tllere have been discussions in the past whether Ihere is any value to the City participating in this program. He indicated that il is important to remember there have been a . number of indirect revenue sources which would not have been available if the City had not been involved. Because of these benefits, Mayor Probst proposed that the City continue ils participation in the program. ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 3 . Councilmember Aplikowski asked, if the Metropolitan Council were to no longer exist, could the program stand on its own. Mr. Ringwald stated the City could still elecl to continue to pursue the goals or choose to be even more stringenl in Irying to influence them. Councilmember Malone pointed out that the Metropolitan Livable Communities Act is a statute and, even without the Metropolitan Council, the statute will continue. MOTION: Councilmember Larson moved and Councilmemher Keirn seconded a motion to adopt Resolution #98-67, allowing the City of Arden Hills to continue to participate in the Metropolitan Livable Communities Act for the calendar year of 1999. The motion carried unanimously (5-0). C. Planning Case #98-28, Comprehensive Plan Update Mr. Ringwald explained that Staff requests approval of the State-mandated update to the Comprehensive Plan. Minnesota State Law requires the Comprehensive Plan be updated by December 31, 1998. Pursuant to this mandale, the City Council directed the Planning Commission to prepare an update to the Comprehensive Plan. To assist the Planning Commission and Staff in the preparation of this update, the Cily hired the firm of McCombs Frank Roos Associates, Inc. (MFRA). The Planning Commission, at its Wednesday, November 4, 1998 meeting, recommended . approval of Planning Case #98-28, Comprehensive Plan Update, subject to several modifications by Staff, consistent wilh direction provided. The Planning Commission also requests that the City Council authorize the document be forwarded to the adjacent communities and the Metropolitan Council to initiate the outside review process. Although the City is required to have the Plan to the Metropolitan Council by the end of the year, the City may request an extension. Mr. Ringwald noted a suggestion was made during the Planning Commission meeting to include an article in an upcoming City newsletter informing the public of the Comprehensive Plan update and solicit comments. The Metropolitan Council review period is 60 - 120 days, so this will allow time for public comments 10 be received by the City Council. The public comments will be treated the same as comments received from others reviewing the Plan, such as Ramsey County and the School District. Mr. Ringwald invited Meg McMonigal, MFRA, to present a brief summary of the major components ofihe up dales to the Comprehensive Plan. Ms. McMonigal explained that the Comprehensive Plan is made up of nine chapters and presented a summary of each of these chapters. Chapter 1, Introduction, conlains history, background data and informalion about the City. Nothing new was added to this chapter. . Chapter 2, Overall Goals, lists the City's goals, each of which are related to specific chapters within the Comprehensive Plan. The goals are not listed in order of importance, rather they are in the order of the related chapters of the Plan. ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 4 . Chapter 3, Land Use, guides the development and redevelopment of land within the City and identifies the future location of residential, commercial, industrial, and public/institutionalland uses. This section of the Plan identified the need for the creation of a new land use designalion described as Neighborhood Business. The areas which would be affected by this new designation are intersections in various neighborhoods which previously had been designated as Commercial and may become problematic for residential development. The new designation will allow limited commercial development which will be compatible with adjacent residenlial areas. The City will need to follow up and create a zoning district to delail the specific uses and design standards for the new land use designation. The pink attachment to the agenda packet indicates the proposed sites and their current uses. Mayor Probst asked if this designation would have impacts on the County Road D/Lexington Avenue area which was included in the Livable Communities Grant. Mr. Fritsinger indicated that the grant application and proposed designation complement one another. Mayor Probst asked if the other, similar location, on Lexington Avenue was included in the grant application. Mr. Ringwald indicated the commercial portion of this area is located in Roseville and Shoreview. Ms. McMonigal noted the other change in the Land Use section is the incorporation ofthe TCAAP Reuse Plan. Since the 1982 Comprehensive Plan, there has been an increase in open space and a reduction of development area. The green attachment to the agenda packet explains the difference in acreage from 1982 to 1998. She noted the table in this attachment will bc . included in the final draft of the Comprehensive Plan. Chapter 4, Housing, is primarily descriptive information and there have been no major changes. Chapter 5, Parks and Trails, identifies a large system of proposed trails. A citizen survey had been conducted a few years ago and the residents expressed a strong desire for an improved trail system which will link the neighborhoods within Arden Hills. The chapter includes a list of trails, prioritized by order of importance, to allow the City to include these priorities in the long- range financial plan. Additional information is found in the appendices related to play structure replacement, trail maintenance, and court resurfacing. Mayor Probst rcferrcd to the Parks and Trails map, (Figure 5.1), and noted the trail south of Round Lake does not appear to connect to Old Highway 10. Ms. McMonigal indicated that this connection should appear on the map. Mayor Probst indicated that the Parks and Trails map shows all the trail connections which cross streets within the City however, it does not show any of the crossings on the Shoreview side of Lexington Avenue. Councilmember Malone noted the Shoreview trail appears as a border on the map. Mr. Ringwald indicated the map should include all the cOlmection sites along the periphery of the City in order to provide this information to the citizens. . Ms. McMonigal referred to the Park Service Areas map, (Figure 5.2), and noted there are only two areas within the City which are located less than one-half mile from area parks. The proposed trail connections will help facilitate access from these areas to existing City parks. ----- ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 5 . Mayor Probst referred to the replacement schedule in Appendix C and noted that there are many specific date and time references. He asked ifthis is a concern with the Plan only being updated every ten years. Mr. Ringwald indicated new replacement schedules and other changes can be incorporated as minor amendments to the Plan. He noted that the reason these numbers were included was Ms. Cindy Walsh had put an extensive amount of work into this area and Staff wanted to take advantage of this knowledge and document the information so it would be accessible. Additionally, the information will provide a schedule to use during Capital Improvement Project planning. Ms. McMonigal suggested the information could he referred to as a tentative schedule. Mayor Probst suggested the City should consider an annual, or bi-annual update of these lime- sensitive items in the Comprehensive Plan. Mr. Ringwald concurred. Councilmember Malone expressed his concern that the information suggesting Ihe City's sanitary sewer infrastructure had not heen thoroughly reviewed for some time should not be included in the Land Use Plan. He indicated that the sewer system was built many years ago and he is concerned that the information may incorrectly imply that the City has not been paying attention to the system over the years. Mr. Fritsinger indicated that one of the areas Staff had identified to be lacking in the old Comprehensive Plan was how to accomplish the maintenance and replacement of the City's infrastructure. Including this information in the new Plan was intended to give direction on how to proceed with these projects. Councilmember Malone reiterated his concern that this information may be misinterpreted. . Mayor Probst indicated he had not read this portion of the Plan from that perspective. He stated what he likes about the idea of including this information is that it provides a "road map" of how to proceed with replacement and maintenance projects. He indicated that changing some of the wording may help to prevent the misinterpretation concerns expressed by Councilmember Malone. Councilmember Larson pointed out there are some inconsistencies between the Parks and Trails map and the Park Services map. He gave examples of parks shown on the Parks and Trails map which do not appear on the Park Service Map. Ms. McMonigal indicated that the two maps should match up and she stated she will review these maps and ensure that they do. Mr. Ringwald pointed out that the Park Services map only identifies the developed City parks. Councilmember Larson suggested being more specific in the intent of the differenl maps. He also pointed out that some of the park boundaries are different even when they appear on both maps. Mr. Ringwald stated that the consultant will work on this issue and any inconsistencies will be corrected. Chapter 6, Protected Resources, includes three maps, Natural Resources; Biological and Cultural Resources; and Lakes. Ms. McManigal noted the Natural Resources map primarily identifies wooded areas and the idea was to determine which areas, previously considered open space or major wooded areas, may need to be protected. . Another issue within this chapter is there has been a suggestion for the development of a Lake Quality and Environment Task Force to examine the water quality of the area lakes. In the attempt to collect data, it was found here are many agencies doing different kinds of data collection but not coordinated through a single-source. ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 6 . Mayor Probst expressed his surprise that on the Lakes and Weilands exhibit, Sunfish Lake shows up green and not blue. Mr. Ringwald indicated that the source of this information is from the National Wetlands Inventory (NWI) and he is not sure why it appears this way. This is one of the reasons for the suggestion ofreferencing NWI as the source of the map. Chapter 7, Transportation, incorporates the 1985 Parkway Study and includes a map and table which indicate certain roads to be designated as parkways. With the major highways which cross Arden Hills, the parkways will help to connect neighborhoods. The stars on the map indicate intersections identified to be galeways. Chapter 8, Public Facilities aud Services, contains information on sewer, water, storm sewer, Police and Fire Departments, schools, libraries, and olher City services. In the Public Works Department a data base is being established to understand the age, type and wear of existing systems. From this infomlation, a long-term plan for maintenance and/or replacement of facilities can be devised. Funds can be assigned within appropriate time frames to prevent failure and minimize cost impacts to the City. Chapter 9, Implementation, highlighls the actions which need 10 be laken in order to implement the goals and policies of the Comprehensive Plan. An important element is the discussion of tying the items from the Comprehensive Plan into the long-range Capital Improvement Plan during the budget process. . Councilmember Larson asked why the Marsden Lake area doesn't appear on Table 6. I. Mr. Ringwald explained that the Marsden Lake area is technically a wetland and the Minnesota Department of Natural Resources (DNR) does not classify it as a DNR protected water. Councilmember Larson asked for confirmation that the source of the gateway designations is from an old study. Mr. Ringwald indicated this is correct. Councilmember Larson stated some of the identified gateway designations may not be needed, however, there are other areas in which a gateway may be appropriate. Mayor Probst pointed out that the gateway study predates the plan to improve the TCAAP area. Mr. Ringwald stated an action item could be added to the Implementation Chapter as part ofihe TCAAP study to review the area and determine appropriate gateway locations. Mayor Probst referred to the Tax Exempt Land map (Figure 1.2) and noted that, in the updated version, Round Lake is not shown correcily. The old black-and-while copy is correct with only the border shaded, the new rendering has the entire lake colored in. Mr. Ringwald agreed to make the correction. Mayor Probst referred to the Existing Land Use Map (Figure 3.1) and noted that the vacant areas are shown in white and are hard to pick up. Mr. Ringwald suggested using a color or a shade to fill in the areas. . Mayor Probst asked, since the document will be copied in black and white, have tests been done to determine how the various colors will show up. Mr. Ringwald explained, because the City has a color printer, the maps which use the various colors will be printed in color. Copies of the document will be made available for sale. Mayor Probst pointed out that the copy of Figure 7.1, included in the agenda packet, was reproduced in black and white and does not read well. He ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 7 . suggested this figure be reproduced in color. Mr. Ringwald indicated that color is being used for Figure 7.1 and the Council inadvertently received copies which were black and white. Mayor Probst referred to page 82, the Street Design Standards, and suggested Staff may consider adding more detailed information. Mr. Ringwald stated Staff was attempting to express the need for a policy for alternative street designs standards for particular types of roadways without being too specific. This would provide direction for design engineers to detennine when alternative design standards are needed to be used. Mayor Probst indicated that his specific concern is the curb and gutter issue. There has been much disCllssion over the years of how much detail to include in this area and whether to address the notion that it ties into the classification of streets. Mr. Ringwald stated Staff had considered including the current street standards in this section. It was determined however, that there is not enough direction and it may not be appropriate to have the Planning Commission discussing alternative street designs. The issue was brought up as a topical item and ifthe Council detennines additional information is needed, it can be added. Mayor Probst indicaled he does not feel the need to add more information, he primarily wanted to ensure the issue is being addressed. Mayor Probst asked for further explanation of where Staff is in regard to the process of the update and confirmation that Staff has fully reviewed the document and is comfortable with its content. Mr. Ringwald indicated that Staff is comfortable with the document. He noted Staff has . had conversations with surrounding cities regarding topical items which Arden Hills would like to have covered in their Plans and vise-versa. The document will be familiar 10 the surrounding cities when it comes time for their review. There have also been discussions with the School District and Ramsey County. The Planning Commission had discussed the opportunity for additional public comments and the 60-day window will allow for these comments to be received and evaluated. Mayor Probst asked if the Parks and Recreation Commission has fully reviewed Chapter Five. Mr. Ringwald indicated they have. Mayor Probst referred to the Implementation Chapter and noted there are a series of recommendations and, in general, it suggests a plan for some of the improvements. He asked if Staff has, or will have, an impression of what the impact will be on the Capital Improvement planning and the budget. Mr. Ringwald indicated that certain items which are not a part ofthe Capital Improvement Plan, such as parkways, need to be considered in future planning. With regard to the budget, items will be budgeted for and, as it often happens, some items will be accomplished in the year they were planned and others will be delayed due to other priorities. Mr. Ringwald stated Staff did not go into great detail, however, they did provide specific numbers and schedules when available to ensure the items are considered. He also suggested the need to look into alternative funding sources and aitempt to influence the way Ramsey County prioritizes their funding to allow some of the capital expenses to be available through other sources, not just the City's general fund. . Mayor Probst suggested, at some point, Staff should provide an assessment of the improvements and indicate which will require minor and/or significant increases to the budget. ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 8 . Mayor Probst asked Mr. Ringwald to address the action required by the Council to take the process to the next step. :Mr. Ringwald stated if, with the comments and suggestions made this evening, the Council feels there are major changes to be made, the Planning Casc could be tablcd. In order to keep the process moving, the Council may consider approval of the Planning Case with suggested amendments. The City may request an exlension, but it is important to stay on track since there are other City projects requiring Staffs attention. Mayor Probst asked for confirmation that Council approval will start the GO-day review process and this will allow time for citizens of Arden Hills to make commcnts and/or suggestions and any necessary action be taken. Mr. Ringwald stated this is correct and reiterated that any substantive comments received from the public will be treated the same as those received from other sources such as Ramsey County and the School District. Councilmember Malone pointed out, once approved, the Plan can be amended as needed. The document is intended to be a general outlook at the City's plan for the next 10 years. He suggestcd this be made clear at the beginning of the document. The City is not locked into any certain schedule and the nmnbers provided are to be approximate. Ms. McMonigal offered to review Ihe text and, when appropriate, add words such as "tentalive" to tone down some of the language and not be as specific. Mayor Probsl suggested adding a Preface to the document explaining the general nature of the Plan. . Mr. Ringwald concurred with these suggestions. He noted things may happen in the future which will influence whether some of the projects are addressed as planned. Items such as the parkway were included to ensure, even if they are not accomplished, they were at least discussed during the capital improvement process. Councilmember Aplikowski agreed and noted that some dates, such as play structure replacement, may be too specific. She suggested using a range of dates. Mr. Ringwald indicated Staff has considered using the term "tentative replacement date" in order to be more general. Councilmember Larson suggested stronger language be used in the Protected Resources section stating the City will not allow discharge of storm water into the lakes from new street construction. He also indicated that he agrees with the idea of a Lake Water Quality Task Force and again suggested stronger language be used in the recommendations of the Task Force in order to express the City's commitmenl to improve lake water quality. Councilmember Aplikowski stated, although she agrees that a Task Force should be developed, it should not appear in the document as a mandated item. Councilmember Larson referred to the Goals and Policies section of Cbapter Six and suggested adding the following statements: 1. To the end of goal number four, add "and discourage the addition of any new direct . sources of run-off into City lakes," 2, To the end of goal number eight, add "and implemenl its recommendations." ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 9 . Councilmember Keirn referred to the suggested addition to goal number eight and noted recommendations for implementation must be within reason and suggested there needs to be a qualifier. Mayor Probst suggested the statement should read "and take steps to implement its recommendations. " Council member Larson concurred with this suggestion. He indicated that he would like to see the City take a strong stand with regard to the waler quality of the lakes. In the past, there has been a great deal of storm water dumped into the lakes and this needs to be prevented in the future. Mayor Probst expressed his agreement with Councilmember Larson and noted the Council had previously identified the need for a Lake Water Quality Task Force. Councilmember Keirn concurred and pointed out that this has been discussed at previous retreats and it was felt that the City did not have the Stafftime or resources to dedicate to this issue. Councilmember Aplikowski stated, with the creation ofa Task Force, the whole process of water quality review will develop. However, she does not want it to be mandated to be done within fi ve years. . Mayor Probst agreed that the goal should not be to mandate but to give direction. Councilmember Larson concurred and asked for confirmation that Staff will include an appropriate statement according to this discussion. Mr. Ringwald agreed. Mayor Probst stated the request from Staff is for the Council to approve the Comprehensive Plan update and it is his desire to move forward with the process without officially closing off the opportunity for additional comments. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve, in general concept, Plarming Case #98-28, Comprehensive Plan Update, with the suggested amendments. The motion carried unanimously (5-0). Mayor Probst stated the Comprehensive Plan update required a tremendous effort and he complimented Staff on having done an excellent job. He suggested, if Staff has a record of all those who have participated in the process, letters of appreciation should be sent to them. A. Human Rights Activity Update - Sushila Shah Sushila Shah, Arden Hills Liaison to the State Department of Human Rights, reported the Deparlment of Human Rights has established 52 commissions throughoul Mirmesota in an effort . to reduce hate violence throughout the State. She suggested the City of Arden Hills learn what other cities are doing in this effort. She presented the Council with handouts and packets of information provided to help identifY activities available to help promote human rights. - ___u____ ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 10 . Ms. Shah stated she attended a meeting with Shoreview's Human Rights Commission and found this City is doing a good job in educating children about human rights. She gave additional examples ofthe efforts being put forth by other surrounding communities and stated Arden Hills can also be active in a positive way for the future of the children in the community. Ms. Shah indicated that the queslions being put forth to the City Council are: . What is the future status of the Arden Hills Human Rights program? . Does the City Council recognize the importance of the program? . What are the key activities the City Council would like to see take place in the future? Ms. Shah suggested Arden Hills join with other cities, such as Shoreview and Roseville, in an effort to help promote education of human rights. Mayor Probst asked how the information is being distributed within Shoreview. Ms. Shah explained the information is being sent to parents and she has suggested it be taken directly to the School District. Councilmcmber Aplikowski asked Ms. Shah if she could suggest one activity which Arden Hills needs to do right now. Ms. Shah stated the City should work with the schools and hold an essay contest. Councilmember Aplikowski noted that it had been difficult in the past conducting centralized activities as the City does not have a central building to house them. . Councilmember Keirn noted that the previous Human Rights Commission had hoped to publish a brochure and asked if this is still in the plan. Ms. Shah stated, if the Commission is asked to provide a brochure they will, however, it will depend upon whether or not the budget will allow for it. She pointed out that, in the past, the Commission had been involved primarily in mediation training. The focus of the new Commission is toward more involvement in education. Councilmember Keirn pointed out that resources are often more limited with the smaller cities. Ms. Shah suggested Arden Hills can look at the concepts of other cities and come up with projects which are feasible within its resources. Councilmember Larson stated he is in favor of the idea of an essay contest for students and suggested the City offer a cash prize and publish the winner's name in the local paper. Mayor Probst stated when the focus of the Human Rights Commission shifted from mediation training 10 being activity driven, some members of the Commission lost interest. It has been difficult to recruit new members and over the next few months, the Commission should work to identify new volunteers. Ms. Shall indicated that support from the City Council may be needed in order to maintain interest in the Commission. Mayor Probst asked if the City has ever denied financial support to the Commission. Ms. Shah indicated that the only financial support requested has been to pay for her attendance at an annual . conference and this has never been denied. Mr. Fritsinger pointed out that schools in Arden Hills have students from two other cities and are part of one larger school district. He suggested Arden Hills work with these other cities, specifically Shoreview, and the school district, to ensure one message is being sent. ------ ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 11 . Additionally, if the Commission moves to curriculum-type activities, all three cities should be included. Ms. Shah agreed with these suggestions and noted that Shoreview has invited her to attend their meetings in order for her to report back to Arden Hills on their activities. Councilmember Aplikowski referred 10 one ofihe booklets handed out earlier and indicated that she likes the statements included. She noted the previous Commission had a difficult time determining a mission slatement and asked Ms. Shah if a mission statement had been established. Mr. Fritsinger noted that the mission statement was the last thing the previous Commission had worked on. Councilmember Aplikowski expressed her appreciation to Ms. Shah for her dedicated effort. Mayor Probst also thanked Ms. Shah for her presentation and indicated the City will discuss this issue further. Ms. Shah stated she had heard from a few individuals who may be interested in joining the Human Rights Commission. Mayor Probst asked, if names of potential volunteers are available, Ms. Shah provide them to Staff. D. Resolution #98-65, Approving Plans and Specifications and Ordering Advertisement for Bids for a Portion of West Round Lake Road, including the West Round Lake Road/Highway 96 Intersection . Mr. Stafford explained, on September 14, 1998, the City Council adopted Resolution #98-59 receiving the Preliminary Feasibility Report for the Improvemenl of West Round Lake Road, through what is now the Indykiewcz property, including the West Round Lake Road/Highway 96 intersection. One of the reasons for improving the intersection is safety concerns. Another issue is the Gateway development and the impact the appearance of West Round Lake Road may have on such a development. The Council asked the City Engineer (BRW) to prepare plans and specifications for this improvement. Those plans and specifications have been completed and reviewed by City Staff. Staff has suggested some minor changes which at this point do not appear on the submitted draft. Mr. Stafford advised Staffrecommends Council adopt Resolution #98-65 approving plans and specifications for the improvement of thai porlion of West Round Lake Road as described and authorizing Staff to advertise for bids for such improvement. Mayor Probst expressed his continued concern for the size of the intersection at West Round Lake Road and Highway 96. He asked Staff if they are convinced that the entire intersection must be constructed now, or could a smaller, temporary intersection be built now and the larger one be completed when the need arises. Mr. Brown stated that, with the current level of traffic, the double left-turn lane is warranted. He indicated it may be possible to down-size the intersection by eliminating the right-turn lane and designating the through-lane for right turns as well. Additionally, because the intersection is to be signalized, the intersection should be completed in one step. Mayor Probsl indicated that his main concern is the odd appearance of . the intersection until Highway 96 is updated. ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 12 . Mayor Probst stated, although this issue is more directly related to Resolution #98-63, he is concerned about the timing of the project. He asked ifthere is a benefit to beginning the project now, or waiting a few months. Mr. Stafford explained that it depends upon the weather, however, the sewer and water syslem work can be done now. Mayor Probst asked if the City has access to the site. Mr. Brown explained, upon approval ofthe plans and specifications, Staff will advertise for bids through the third week of December, following the City intending to gain access to the Indykicwcz property on December 15, 1998. If, for some reason, the City does not gain access at tbis time, an addendum could be used to push the project time out or cancel it. This would prevenl the City from having to award a bid if access to the property is still not achieved. Mr. Brown reiterated that there is a fair amount of work that can be done before spring such as the sewer and water systems and top soil movement, etc. Once spring arrives, the roadway could be completed. Mayor Probst asked if the Indykiewcz house is in the way of the project. Mr. Brown explained the house is located on the west edge of the right-of-way. Much of the work can be done around it, however, it will eventually need to be demolished. Mayor Probst asked if this issue is part of the agreement with the property owners. Mr. Brown stated it is. Councilmember Larson stated he has a difficult time accepting the rationale for two separate lanes, one for traffic traveling north, the other for traffic traveling east. Although one is planned for the future, at this time there is no intersection on the north side. He indicated, if reducing the . intersection to thrce lanes significantly reduces the cost of the project, it may be worth while. He pointed out the amount of traffic generated by the proposed intersection on the north side is not known and the only problem he can see at this point is someone wanting to travel to the north having to wait for a right-hand-turn in front ofthem. Mr. Brown agreed that the through traffic lane will not be useful for the next few years until the intersection to the north is built. Although heavier traffic patterns through this intersection will not occur until the interchange at Highway 10 is built and the TCAAP project moves forward, it may be worth while to build it up now. Mayor Probst asked if Ramsey County is in agreement with Ihe City regarding its shared cost participation. Mr. Fritsinger indicated that, at this time, there is not a written agreement, only a verbal assurance of the County's understanding of their cost participation. The County has been consistent all along on the amount they will reimburse the City according to the design of a certain width road and there has been no deviation from this agreement. Mr. Fritsinger added, although Staff does not have a lot of concern with this issue, Attorney Filla has indicaled he would prefer the agreement be solidified. Mayor Probst indicated that he would also want in writing what will be covered and when the City can expect to be paid back. Mr. Fritsinger stated the plan is that the City will fund the project and will be reimbursed when the County receives its turn-back from the State. Mayor Probst asked if there will be time to have this agreement drawn up before the contract is awarded. Mr. Fritsinger indicated there will be. . Mayor Probst suggested, prior to taking action on Resolution #98-65, the following item on the agenda, Resolution #98-63, should be presented. ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 13 . E. Resolution #98-63, Receiving Preliminary Report in the Matter of the 1999 Street Improvement Project, West Round Lake Road Mr. Post explained Staff had intended to discuss the City Engineer's Feasibility Report on this subject at the regular Council meeting of October 13, 1998. However, this item was deleted from the meeting agenda at Staffs request in order to further analyze project issues/alternatives. At the October 19, 1998 Council Worksession, Staff was directed to further refine the project cost estimates on both a divided highway and no median/third lane option. Mr. Post referred to the Staff memo dated November 5, 1998 and stated the City's Engineer had prepared a full range of alternatives, items A through C2, each with varying degrees of build -out of a reconstructed road. Two alternatives emphasize the parkway nature of the road with a divided road with a median. Mr. Post pointed out that right-of-way acquisition ranges from 50,000 square-feet with Alternative A, to 75,000 square-feet with Alternatives C1 or C2, which adds up to as much as 40 feet of additional roadway. Cost for the project alternatives ranged from $1.2 million dollars to $2.8 million dollars. When the road was originally looked at by the previous engineer, the cost estimates were approximately $1.5 million dollars and the significant cost increase over this estimate was one reason to reconsider the project's alternalives. One consideration which came out offurther review with the City Engineer is that the Gateway traffic study report suggests that a four lane road is not a requirement for future Gateway developments. Accordingly, it would appear that Alternative Cl could be dropped from . consideration if functionality were the only criterion. With Alternative C2 also based on an alternative four lane design, it could be dropped from consideration as well. Another issue brought up during the review is that the Feasibility Report identified several potential roadway enhancements for Phase II of the project including a bituminous trail. Staff urges Council to consider the addition of a six foot concrele sidewalk as a baseline of the Phase II proj ect to link up with Phase I as several affected property owners have a high level of pedestrian/employee traffic. Winter snow plowing of this sidewalk would be a policy issue and/or maintenance cost item. The City Administralor and City Engineer met with West Round Lake Road property owners on October 29, 1998 to infonnally discuss proposed construction plans and gather input from the property owners. The strongest opinions from these property owners were incorporating a sidewalk into the design, a preference for a two lane, undivided road with a center turn lane rather than a divided road with a raised median and turn lanes, and incorporating street lighting into the design. The City Engineer has directed American Testing to conduct expanded soil boring tests along the proposed reconstruction path. Thus far, results from the tests are not available. At a November 2, 1998 Staff meeting, the City Engineer was directed to prepare two alternatives for Council consideration. One of the alternatives is an updated Alternative B with a two lane . divided road with a raised median, as revised by refined cost and funding estimates. The second would be a new Alternative D with a two lane undivided road with a center turn lane and a forty- four foot roadbed. - ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 14 . Mr. Post stated the Council is being requested to consider three alternatives with large variations. Alternative A would essentially rebllild the existing two lane road with a curb and gutter at a cost of$1.2 million dollars. Alternative B wOllld build a two lane divided road with a raised median and turn lanes at a cost of almost $2 million dollars. Alternative D would build a two lane, llndivided road with a cenler turn lane at a cost ofSl.5 million dollars. A central issue in Council's consideration of Alternative B is a costlbenefit discussion regarding the $428,375 incremental cost of Alternative B over Alternative D. Mr. Post advised Ihe City Engineer recommends that Council opt for Alternative D. Staff concurs with this recommendation. Mr. Brown presented overhead slides of the three alternatives and gave a detailed description of each. With regard to the soil testing and cost differential, Mr. Brown stated Staff had directed him to review Alternative B to ensure, with the new soil information, Ihe numbers are still accurate. The original Alternative B had a cost differential of approximately $400,000. Based on the soil information received last week, the soil is not bad enough to warrant removal. Sand and rock may need to be added to provide 10 required roadway. With this new infonnation, the cost differential will be closer to $300,000. Mr. Brown slaled, based on the public request, the sidewalk was added back into Alternative B . and added to Alternative D. The cost of the sidewalk would be approximately $40,000. Mayor Probst asked if the sidewalk alternative is less expensive than a bituminous trail. Mr. Brown explained that the bituminous trail would be approximately $] 0,000 less expensive. However, the residents had expressed a preference for a sidewalk due to aesthetic issues. Mr. Brown stated, with regard to the road geometry of Alternative D, there are] 4 foot lanes going north and south with a 16 foot center lane. The center lane could be 14 feet however, a 16 foot center lane will allow for large truck turning and Staff believes the extra two feet would be appropriate. In addition to the road improvements, a trunk water main and storm sewer will be constructed. Mr. Brown indicated Ihat the proj ect will be built in two, possibly three phases, working east to west to provide the mosl continuous access for the businesses along the road. Having three phases will allow the work zone and traffic to be spread apart for safety purposes. Mayor Probst asked what the lane width is for Alternative B. Mr. Brown explained the lane width is 16 feet with 13 feet of black top and one and one-hal f foot of gutter. Although it is considered adequate, Staff proposes that the width may be adjusted since it is on the tight side for truck traffic. Proposed with this alternative is a 18 foot center median. Mayor Probst indicated that the reason he asked the question is he is having a difficult time understanding the cost difference between Alternatives Band D. Mr. Brown explained that two . items went up in the cost estimate, the common excavation of the hill with the five-foot raise in elevation, and the relaining wall. With Alternative B there is more overall pavement at the intersections because of the wider widlh. Although the base of the road would be excavated, the final blacktop number is a little under Alternative D. For Alternative D the blacktop is estimated at 1500 tons per course and 1300 tons per course for Alternative B. There is some savings on the ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 15 . amount of blacktop, however, the sod will not be much cheaper. Although there is an 18 foot median, therc will only be approximately 10 to 12 feet which will require work. Mayor Probst asked if the right-of-way allowance is being adjusted. Mr. Brown explained that Alternative D assumed the additional footage would be laken in a permanent easement rather than acquisition. The right-of-way would be 7-feet east of the proposed curb and would house the utilities and water hydrants. In the case of Alternative B, everything moves over five feet and the City may want to purchase a minimum strip of five to six feet for an easement option. Mayor Probst stated he still finds it difficult to accept Ihe cost difference. He indicated that he will lobby the Council for the boulevard design. Although it is more expensive, when considering the livable communities issue of trying to change the scale of the community and the speed oftraffic, a divided roadway makes more sense. Addilionally, the ability to attract higher- end users to the office site will be affectcd by the character of the roadway. Councilmember Malone stated that, although he would agree with Mayor Probst's suggestion, the City cannot afford the cost of Alternative B. He pointed out the entire General Fund PMP budget is being spent and the Storm Water Fund is substantially higher than previously estimated $80,000. Alternative D is already breaking the bank and, although a median would be aesthetically preferable, Ihe City cannot afford it. He suggested there may be ways to make Alternative D more attractive. . Mr. Brown pointed out an issue to consider with a median with turn lanes is the turn lanes in Alternative B are 60 feet long, tapering back to the full median. This will allow one truck or three cars in the turn lane and brings up the issue of blocking the through lane when the turn lane is full. The benefit of a center lurn lane is it allows for better traffic stacking. Councilmember Aplikowski stated she has in the past and she still disagrees with the median idea. She indicated Ihat the businesses along the road have specifically stated that a median down the center of the road will make it difficult to operate their vehicles. The area will not become residential and, even if a high-end office building goes in at the end of the road, the majority of the commercial businesses should determine what type of roadway should be built. She stated she would prefer Alternative D, especially if it could be made a little wider. Councilmember Larson stated he would also prefer Alternative D. He indicated that he has been swayed somewhat by the cost and feels there are ways to make the road more attractive by investing in landscaping. The extra cost for the median is too high and will not provide enough of a benefit. Councilmember Larson asked if the sidewalk will continue all the way to Gateway Boulevard. Mr. Brown stated it will. Councilmember Larson asked what provisions will be made for foot traffic once on Galeway Boulevard. Mr. Fritsinger explained, when looking at the remainder of the development south of Gateway Boulevard, the intent is to begin negotiations with the Railroad for acquisition of the railroad right-of-way. With the acquisition of this right-of-way a . trail could be extended along Gateway Boulevard and meet with the trail which comes out of the cul-de-sac. Eventually the trail could be run across Ihe railroad bridge into New Brighton. Councilmember Larson asked how the trail would serve the two buildings on the north side of Gateway Boulevard. Mr. Fritsinger stated, at this point, it would not serve the two buildings, pedestrian traffic would have to cross to the south side. ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 16 . Councilmember Larson asked, comparing Alternatives Band D, why there is such a difference in the storm water utilities and assessments. Mr. Post explained that, regarding the assessment, in the current feasibility study the assessment policy states the rate is 70% of the cost of construction, the previous study assumed an assessment rate of 100%. Based on this, Alternative D is in agreement with the assessment policy. Councilmember Larson asked for confirmation that, during the funding analysis, there was an assumption that more money would come out of the Storm Water Utility fund for Alternative D than for B. Mr. Post stated that this is correct. Councilmember Malone stated the absolute dollars should match but they don't. The assessments are down $50,000 and the Storm Water Utility fund is up $100,000. Mr. Brown stated the assessment numbers went down because ofthe 70% rate as opposed to the 100% rate, which meant the assessment contribution went down. Mr. Post pointed out the cost for the storm waler improvemenl stays the same, the assessment contribulion is all that changes. Councilmember Larson stated it is still not clear why there is such a large difference in cost in the storm water utility between Alternatives B and D. Mayor Probst reiterated that he would still prefer Alternative B. He stated the appearance ofthe . roadway will make a difference in terms of how future projects are handled. He feels it is also important to consider water quality and maintenance cost since, with more pavement, there will be an increasing amount of snow needing 10 be removed. He expressed his frustration that the Council has not been presented with comprehensive comparisons to look at side-by-side. Although Alternative B will be more expensive than Alternative D, the Council is not seeing a fair representation. He made a final plea for the Council to consider Alternative B over Alternative D. Mayor Probst suggested, when considering the action to be taken on the back half of the roadway, if the Council chooses an option that does not include a median, it would be difficult to understand why the City should spend the cosl for a median in Phase I, then go to a non-median condition for the remainder of the road. Mr. Brown stated the median is necessary for the approach to the signal. With the extra width for the double left turn lane, it would become a large expanse which would be difficult to navigate, similar to the approach to the Highway 96 and Lexington Avenue intersection. He indicated that, although the median could be stopped at the first access, he would recommend it remain as suggested. Mayor Probst asked, since a sidewalk will be added along the roadway, why would a trail be constructed behind the buildings. Mr. Fritsinger indicated that Ihey serve two different purposes. The trail behind the buildings is more for pedestrian and bicycle traffic, while the sidewalk is for . more for transit movement. Staff did discuss olher options and two issues were considered. One is the elevation change from the Round Lake trail to the businesses. Additional improvements would need to be made between the trail and the businesses in order to get people up 10 the businesses. The second issue is safety. Foot traffic to and from the businesses often occurs during the dark and the lack oflighting fixtures is problematic. ARDEN HILLS CITY COUNCIL - NOVEMBER 9,1998 17 . Mr. Fritsinger noted that, with regard to Ihe consideration of a median in the road, one main purpose for the median was for aesthetic issues. When looking at the buildings, it was felt a median would provide a more appealing focus for people. He stated he is not clear on the purpose of the median in the new area of Gateway Boulevard as opposed to a median in front of the older buildings which are more industrial looking. Mayor Probst stated he had anticipated an opportunity to look at the landscape plans to compare landscaping of the median and the boulevard. He noted a very different atmosphere is created on the street with Alternative D having such a large amount of asphalt. Mr. Fritsinger stated, although he would agree with this statement, there is no value added by constructing a median only in the area of the newer buildings. Councilmember Aplikowski stated she still does not support the idea of a median. She indicated when considering beautification, the businesses themselves have done a fair amount of landscaping and the City should not have to get into any more costs for this area. She feels, when it comes to the functionality of the road, it would be better to not have a median and, for aesthetic purposes, landscaping could be added along the edges. Mr. Fritsinger added, ifit weren't for the cost, he would support a median, but the funds are already stretched to capacity. There are other needs the Council will need to address for future funds and money may need to be spent in other areas within the community. . Mayor Probst suggested, if this is primarily a financial discussion, action may be deferred on this Resolution until the City's financial issues can be fully worked out. Councilmember Keirn expressed her concern that, when looking at the financial picture, it is not clear to her if the City is building for today or for tomorrow. She is concerned that the Council may not be thinking ahead to the future of the project due to financial issues. Councilmember Aplikowski pointed out that, even when considering building for the future, the roadway will continue to be commercial and it needs to be functional from this standpoint. If, for some reason the uses of the roadway change, it could be tom up and a median added ifit is found to be needed. Councilmember Keirn pointed out, since the Council has not been provided a comprehensive comparison ofthe alternatives, it is difficult to make a discussion. Councilmember Larson stated he doesn't know the details of the bonding issues, however, even if more money were available, it would not affect his viewpoint. He indicated that there are other areas within the City where he would prefer money be spent for houlevards benefiting the neighborhoods rather than an industrial park. MOTION: Councilmember Larson moved and Councilmember Malone seconded a motion to adopt Resolution #98-63, Receiving the Preliminary Report in the Matter of the . 1999 Street Improvement Project, West Round Lake Road and recommend to the City Engineer the Council's selection of Alternative D for the West Round Lake Phase II proj ect and schedule a Public Hearing on December 14, 1998 for this improvement. --_.--~._-- ---- ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 18 . Mayor Probst spoke in opposition to the motion. He expressed his belief that it is a mistake for the City to change the direction of where the project was going and is concerned that there has not been adequate accounting of the actual costs for the two alternatives and how funding will be dealt with. For these reasons he will vote against the motion. The motion carried (3-2, Mayor Probst and Councilmember Keirn opposed). Mayor Probst stated the Council must make a decision on Resolution #98-65. He indicated that, considering the action taken on Resolution #98-63, it does not make sense 10 construct a median through this section of the project. If the issue is cost, il may be worth pointing out that there will need to be a curb cut in the median to serve the property on the comer. Councilmember Malone asked if the median is to be concrete or landscaped. Mr. Brown indicated it could be handled either way. Councilmember Larson asked what the cost difference would be if the through lane were dropped and intersection included two left-turn lanes and one lane for through traffic and right turns. Mr. Brown stated the savings would be $4.00 per square foot for approximately 5,000 square feet of roadway, or a total savings ofapproximalely $20,000 to $25,000. MOTION: Councilmember Aplikowski moved and Councilmember Malone seconded a motion to adopt Resolution #98-65, approving Plans and Specifications and . authorizing Staff to advertise for bids for the improvement of West Round Lake Road including the West Round Lake Road/Highway 96 intersection. Mayor Probst stated he will also vote against this motion due to his conflict with the median. Councilmember Larson asked for confirmation that the median will run from the intersection to the start ofthe street section 10 the south. Mr. Fritsinger stated that this is the plan with the exception of the curb cut to serve the property on the comer. Councilmember Larson asked ifthe median will be concrete. Mr. Brown stated the median could be landscaped with the exception of the narrow portions. The motion carried (4-1, Mayor Probst opposed). F. Leagne of Minnesota Cities (LMC), 1999 Legislative Priorities and Policies Mr. Fritsinger stated the City Council is asked to consider the identification of priorities for the LMC that will be used as part of the next State legislative session. Staff looked at the action taken by the Council regarding the AMM policies for comparison however, the two agencies have different goals. With this in mind, Staff has determined the priorities for LMC which closely matched those previously chosen by the Council for the AMM. Item FF-I, State-Local Fiscal Relations, is similar to the Levy Limit priority. Item FF-5, Sales . Tax on Local Government Purchases is similar to the Sales Tax priority. Item LE-15, Adequate Funding for Transportation is similar to the Transportation Fund component. Mayor Probst asked for Ihe priority ranking of the Council's determinations for the AMM. .Mr. Fritsinger stated the top five were: ARDEN HILLS CITY COUNCIL - NOVEMBER 9, ] 998 ]9 . I. Levy Limits 2. Sales Tax 3. Transportation Funding 4. Melropolitan Governments 5. Revenue Diversification Mr. Fritsinger pointed out the LMC does not deal with metropolitan government issues so priority number four will not apply to this issue. When looking for a comparison, item SD-l, Redesigning and Reinventing Government discusses Ihe philosophy of how governments do business. Mr. Fritsinger pointed out an issue not previously discussed is item FF-7, Payments for Services to Tax-Exempt Property. He suggested the Council may want to consider this item. Counci]member Ma]one slated the list of items he felt were important were FF-7, LE-17, Tumbacks of County and State Roads, LE-25, Platting Law Recodification, SD-2, Unfunded Mandates, and at the item listed at the bottom of the form, Personnel, Pensions, and Labor Reviews. Mayor Probst stated his interest would be to compare the list from AMM 10 the list from LMC and determine the overlaps. He suggested that the items of interest which overlap may receive more attention. . Councilmember Larson indicated, as he went through the list, he came up with essentially the same list as Mr. Fritsinger. He stated an additional item he identified as a priority is item FF -7. Item FF-14, Capita] Improvement Fees, also appeared attractive. Councilmember Aplikowski stated she agrees with the priority of item FF-7. She indicated her next pick was a toss up between items FF-5 and FF-1. Her third priority would be anything dealing with transportation such as item LE-] 5. Other items she felt were important are SD-l and Electric Deregulation. She noted she is not sure that the E]ection Deregulation affecls Arden Hills. Councilmember Malone indicated that it may. Mayor Probst suggested the following items be submitted to the LMC in rank order: 1. FF-7, Payments for Services to Tax-Exempt Properly 2. FF-5, Sales Tax on Local Government Purchases 3. LE-] 5, Adequate Funding for Transportation 4. LE-] 7, Turnbacks of County and State Roads 5. SD-l, Redesigning and Reinventing Government Councilmember Larson stated he supports the Mayor's suggestion and pointed out, some ofthe items include many thoughts under one heading. . ADMINISTRATOR COMMENTS Mr. Fritsinger updated the Council regarding the purchase of a new copier. At a previous meeting, the Council directed Staffto look further into this issue as the cost was found to be higher than anticipated. Mr. Post worked closely with the two companies identified as possible ARDEN HILLS CITY COUNCIL - NOVEMBER 9, 1998 20 . suppliers and, as a result, there has bcen a reduction in the purchase price, the leasing rate, and Ihe per copy maintenance fee. Mr. Fritsinger stated Staff would like to move forward with the lease ofthe Xerox copier. The overall cost of this option was brought down by $4,000, from $25,000 to $21,000. Although Staff would prefer to purchase the copier, they feel comfortable wilh leasing it for the time being. Mayor Probst asked how long the lease will be. Mr. Fritsinger stated the lease will be for three years. Mr. Fritsinger stated he will be meeting with Bethel College on November 10, 1998 to discuss the potential development of the park area. COUNCIL COMMENTS Councilmember Malone noted the Planning Commission has suggested renaming TCAAP and one new name which was suggested is Marsden Preserve. Councilmember Aplikowski stated she discovered her home is the only one within Arden Hills which failed the water test. She indicated that she would like to schedule are-test. Councilmember Aplikowski asked ifit would be possible to install lighting at the entrance to the . Council Chambers. Mr. Fritsinger staled this issue has been discussed by others and, because the entire roadway is very dark, lights would be beneficial if added all along it. Mayor Probst pointed out that some of the other businesses have lighted signs which help. Mr. Fritsinger indicated there has been a public request to install a lighted sign at the entrance ofthe driveway. AD.JOURN MOTION: Councilmember Aplikowski moved and Councilmember Malone seconded a motion to adjourn the meeting at 11 :05 p.m. The motion carried unanimously (5- 0). L~ /J ."/y /~~ Brian Frits nger City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, November 30, 1998 al 7:30 p.m. at . the Arden Hills Council Chambers.