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HomeMy WebLinkAboutCC 09-19-1977 . . } MINUTES OF SPECIAL COUNCil MEETING Village of Arden Hills Monday, September 19, 1977 - 7:30 p.m. V II I age Ha 1 I Call to Order Pursuant to due call and notice thereof. Mayor Crepeau called the meeting to order at 7:30 p.m. Roll Call Present - Mayor Henry J. Crepeau. Jr.. Councilmen Ward Hanson. Charles Crichton. Robert Woodburn. Absent - Councilman James Wingert. Also Present - Fiscal Consultant Peter Popovich. Village Engineer Donald Christoffersen, Treasurer Donald lamb. Parks Director John Buckley. Police It. Douglas McCall, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm. PUblic Hearing on Proposed Improvement No. P-77-4 (Harriet Avenue Extension) Mayor Crepeau opened the Public Hearing at 7:33 p.m. Clerk Administrator presented an Affidavit of Publication and Certification of Mailed Notices to property owners on September 6, 1977. Engineer Donald Christoffersen explained the scope of the Improve- ment and the options to be considered; 'noted that Improvement Is for 500' of roadw~y between the terminus of Ha~rlet Avenue and County Road E, consisting of curb and gutter, bituminous surfacing, a pedestrian underpass and drainage. Fiscal Consultant Peter Popovich explained that the total cost of the Improvement was published at an estimated cost of $122,616, which represents the highest cost (44' roadway with aggregate base); noted that certain contingencies are Included In the cost estimate; cost of r.o.w. acquisition Is omitted; cost of Improvement can only exceed the published estimated cost by 25%, or a new hearing will have to be held. Popovich advised that Council can assess IOO~ of the Improvement costs, or less; noted the costs per assessable foot for the various alter- natives, if assessed 100~; aUso noted these assessments If reduced by 20~ which was the assessing polley applied In the County Road F Improvement. Popovich noted that the length of the assessment period and Interest rate should be determined, suggesting 10,15 or 20 years at 8~; noted that County Road F was for 15 years @ 8~. Popovich advised that the assessment hearing can be held In the fall of 1978 and assessments spread In 1978 for payment beginning In 1979. Statements from the Floor Mr. Roger Hauek, 4152 North Victoria, (Mutual Service) reported that Mutual Service prefers to deed the right-of-way for the road at no cost to the Village. Popovich advised that assessments must be equally apportioned to the benefitted property owners; cannot reduce assessment by value of land donated. Christoffersen recommended the 36' roadway, widening to 44' from a point (~o be determined as plans and specifications are drawn). Christoffersen said he prefers the bituminous base because It Is more durable during period of construction; results In a better product. After discussion, Crichton moved, seconded by Hanson, that Council adopt Resolution No. 77-51, as amended, RESOLUTION ORDERING THE CON- STRUCTION OF IMPROVEMENT NO. P-77-4UNDER AND PURSUANT TO MiNNESOTA STATUTES, CHAPTER 29, approving construction of a 44' roadway with bituminous base, narrowing to 36' south of Mutual Service access road, deleting underpa$s; authorize Engineer to prepare Plans and Specifications. Motion carried unanimously. -1- Minutes of Special Counci I Meeting Page two September '1, 1977 After determining there were no further questions or comments from the floor, the Public Hearing was closed at 8:04 p.m. (See attached Minutes of Hearing). REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Bids - Improvement No. 76-1 (Kerth lake Area) Christoffersen reported that 12 bids were received; high bid of $717,522.05; low bid of $594,633.70 (C. W. Houle, St. Paul); Engineer's estimate was $700,000. Christoffersen recommended that Council award the contract to C. W. Houle, after City's receipt of required DNR and PCA permits for Karth lake Estates. . Woodburn moved, seconded by Hanson, that Counci I defer award of bid to September 26th Council Meeting. Motion carried unanimously. Christoffersen noted that the underground piping is almost complete In the Chatham development; feels C. W. Houle can adequately handle Karth Lake Improvement as well as Chatham. Christoffersen reported that Control Data has agreed to turn over their water main to the City, to provide the necessary loop for the Karth lake Impro~ement; exact location of the main Is unknown, however, and CDC Is not willing to sign a blanket or wider easement than Is needed. Christoffersen said the loop Is beneficial to the City water system; CDC has a genera I location of the ,main; therefore, City will have to locate the main and prepare an easement based on the survey, whiCh he estimated to take about two days work. Matter was referred to Councilman Crichton to look Into the matter with CDC to see If the watermaln plan can be located. OTHER BUSINESS Final Plat - Kerth lake Estates Oeferred to Council, Meeting of September 26th. Shade Tree Disease Program State Regulations re Boulevard Trees Buckley referred Council to his memo of 9/16/77 relative to State regulations re bou~evard trees, and to attached list of property owners affected by the legislation. After dlscu~slon, McNlesh was requested to contact residents re costs encountered for removal of diseased bouJeverd trees and to obtain copy of receipt of payment, If available. Proposed 1978 Diseased Tree Program Options Buckley reviewed the four options outlined In his memo for Council's consideration; noted that the 50% cost for boulevard tree removal Is not Included; noted there are various Inter- pretations of the law. . After discussion, Council requested Buckley to prepare a revised proposal, Including the latest Interpretations of the law and the 50% boulevard tree removal costs, for Councl "s consideration at meeting on Thursday, September 22nd. Fire Protection Agreement Deferred to meeting of September 26th. Park Dedications - Status Report Karth Lake Estates Crichton projected three (3) Karth lake Estates park dedication options for Council's consideration, as well as two payment proposals. After discussion, Hanson moved. seconded by Woodburn, that Council approve a cash park dedication for Karth lake Estates In tho amount of $34,518.40 (based on $7000/acre land value), payable at $500 per lot at time of application for Building Permit, or sale of lot, on first 59+ lots; full balance payabBe by August 3'1, 1979. M'o"tlon car;-Iad ulHHlimously. -2- Minutes of Special Council Meeting Page th ree September ,.' 1977 Valentine lake View No.3 Crichton projected a park dedication proposal for Valentine lake View No.3 for Council's consideration; will present pro- posal to developer, If approved by Council. After discussion, Woodburn moved, seconded by Hanson, that Council approve a Valentine lake View No.3 cash park dedi- cation In the amount of $878.40 (based on $4500/acre land value); payable half with each applIcation for Building Per- mit on first two lots. Motion carried unanimously. . Public Works Emplovee Woodburn referred Council to memo from Johansen (9/15/77) and to Public Works Committee recommendation that a full-time employee be added to the Public Works Department In October 1977. After discussion, Woodburn moved. seconded by Crichton, that Council authorize the hiring of Fred Reed as a full-time Public Works Department employee at $5.50/hour effective October 3, 1977. Motion carried unanimously. HRA Grant Pro~ram Upon recommendation by Hanson, Mayor Crepeau appointed Cal Meury (Human Rights Commission). Larry Squires (Building Inspector) and Ward Hanson (Councilman). Chairman, to serve as the Arden Hills HRA Grant Committee. Crichton moved, seconded by Woodburn, that Council ratify the Mayor's appointments. Motion carried unanimously. Police Review Board - Status Report' Crichton reported that the Pollee Review Board has Interviewed appli- cants; anticipated recommendations will be ready for Council's con- sideration at meeting of October 11th. REPORT OF POLICE liEUTENANT DOUGLAS MCCALL Recommendation re Personnel Action McCall referred Councl! to his memo of 9/16/77 and revIewed the violations which are the basis for hIs recommendation of a 5-day suspension without pay. . Officer Caron, presented copies of a letter to Council. prepared In response to McCall letter of 9/16/77; offered to answer any quest Ions the Counc il nlay have. After considerable dIscussion, Crichton moved. seconded by Hanson, that Council authorize a I-day suspension (Sunday. September 26th) of Officer Caron, wIthout pay. for actions detrimental to the opera- tion of the Pollee Department of the City of Arden Hills. MotIon carried unanimously. (it was Council's understandlna that specifIc rules of conduct for Arden Hills Pollee OffIcers are to prepared and posted by Lt. McCall, In an effort to eliminate misunderstandings for al i officers.) Do~ Ordinance Enforcement Lt. McCall referred Council to cost optIons for dog ordinance enforce- ment for Oct., Nov., Dec., 1977; recommended that Council authorize enforcement by the Arden Hills Pollee Department for this period, using the 1976 Chevrolet wagon for dog patrol by a CSO officer to be hired at $4.00/hr. pOSSiblY 2 hrs. a day at various times of day; regulating the hours to fit the needs In Arden Hil Is. After review of cost analysis re enforcement by New Brighton, MAPSI and Arden Hills, and discussion, Crichton moved, seconded by Woodburn, that Council authorize .xecution of the Animal Pound Contract between the City of Arden Hills and the Brighton Veterinary Clinic. for the balance of 1977; authorize McCall to take steps to hire a CSO @ $4.00/hour to patrol City two (2) hrs./day. 5 days/week. Motion carried unanimously. -3- Minutes of Special Counci Meeting Page four (it was Council's unders~anding that CSO duties are not to Include "watch property" at this time; CSO uniform to be different from that of Arden Hills Police Officers). September 19, 1977 Requests for SIQns McCall referred Council to his memo of September 16, 1977: . Request for Deaf Child SIQn McCall reported that "Deaf Child" signs are not available; ~ould have to be ordered; policy in St. Paul Is to I~stall signs for deaf children between 5 and 8 yrs. of age, but not longer because it Is felt the signs give the child a false sense of security; also child Is often singled out by other children. Based on these reasons, and because the child resides at Benton Way address only on weekends, McCall recommends that the requested "Deaf Child" sign not befnstalled. Council concurred with the recommendation. Request for SiQns - Pemtom McCal I reported that the Public Safety Committee recommends that two (2) "Stop" signs, as well as a "Keep Right" sign, be Installed to control traffic at Arden View Court and Arden View Drive at the Hamllne Avenue entrance to the townhouse development; will meet with combined north/south HOMe Owners Associations re this recommendation. McCall reported that the Police Department has also been re- quested to enforce "no parking In fire lanes" at Pemtom. Council queried whether fire lanes were designated by the City, or by Pemtom; concurred that McCall and Fire Chief meet with Home Owners Associations re this matter and report recommen- dations to Council. McCall reported that school buses have been requested to load and unload within the townhouse development, Instead of on Hamllne Avenue, which he considered to be dangerous. REPORT OF CLERK ADMINiSTRATOR CHARLOTTE MCNIESH Reteill Sales license Approvals Hanson moved, seconded by Crichton, that Council approve retail sales licenses for Sylvia's at 3151 lake Johanna Boulevard (flower shop) and Arden Hills Opticians In Arden Plaza, 3557 North lexlngton Avenue; for the balance of 1977. Motion carried unanimously. Sewer Impr. 64 - Soo line Railroad Easem~ McNlesh referred Council to request from Soo line Railroad, that the City cancel the roadway easement with Soo line If It is determined that the road crossing the Soo line tracks has not been constructed and Is not needed for access to the 11ft station. . Council deferred action and referred matter to the Parks and Recrea- tion Committee for Its recommendations to Council re this roadway easement for perk pathway purposes. Apportionment Resolutions Woodburn moved, seconded by Crichton, that Council adopt Resolutions Nos. 77-52 through 77-55, RESOLUTIONS RELATING TO APPORnONMENT OF ASSESSMENTS RELATING TO CONSOLiDATED WATER IMPROVEMENTS NUMBERED 67-1 and 67-2, WATER IMPROVEMENT NO. 71-1, WATER iMPROVEMENT NO. 72-1, CONSOU DATED SAN HARY SEWER I MPROVEMENTS NOS. 12 AND ! 3 (Buesing property>. Motion carried unanimously. Approval of Payroll WOOdburn moved, seconded by Hanson, that Council authorize payment of two CETA checks in the amounts of $16.00 and $27.~3 and check for retroactive Acting Pollee Chief salary In the amount of $1456.60. Motion carried unanimously. -4- . . Minutes of Special Council Meeting Page fI ve September If' 1977 Street II ~ht I n~ McNlesh noted that the proposed 1978 Budget does not Include street lighting costs for County lights which, as of January I, 1978, will no longer be paid by Ramsey County. In discussion, It was suggested that the existing street lights be mapped; maximum cost of the existing lights be budgeted In 1978; matter be referred to Public Safety Committee for review and recom- mendations to Council re possible reduced number of lights next year. Adjournment Woodburn moved, seconded by Crichton, that the meeting adjourn at I :04 a.m. ~tl!lfhl. harlotte McNiesh Clerk Administrator Notice of Meeting The next Regular Council Meeting will be held on Monday, Septem- ber 26, 1977, at 7:30 p.m. at the Village Hall. -5- .