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Home My WebLink AboutCC 10-04-1976 . . ,.... MiNUTES OF SPECIAL COUNCiL MEETING VI I lage of Arden Hills Monday, October 4, 1976 - 7:30 p.m. V III age Ha II Cal I to Order Pursuant to due cali and notice thereof, Mayor Crepeau cal led the meeting to order at 7:30 p.m. Roll Ca II Present - Mayor Henry J. Crepeau, Jr. , Councilmen James Wingert, Charles Crichton, Robert Woodburn. Absent - None. Also Present - Treasurer Donald Lamb, Engineer Donald Christoffersen, . Finance Committee Chairman Ward Hanson, Parks Director John Buckley, Clerk Administrator Charlotte McNlesh, Deputy Clerk Dorothy Zehm. BUSINESS FROM THE FLOOR County Road F Improvement - Change Orders 'I and U2 A. Change Order No.2 - Water Main Chrlstofferse~ referred Council to Change Order No.2, for extension of the water main within the County Road F rlght- of-way; explaining that the change order is necessitated because the anticipated easement for the water main on the Reiling property (south of County Road F) has not been ob- teined; contractor (C.W. Houle) Is about at stage of construc- tion when line must be Installed or omitted trom the project. Christoffersen explained that the water line was not Included In the plans because of the tentative agreement wIth Reiling that he would grant an easement to the Village for the water main; construction of the main on Reiling easement to be de- layed until development In this area dictated Its need. After discussion with Mr. Larson, representing Mrs. DIRe's Interest (owner of property north of County Road F and Lexlng- tonl and Mr. Re II I ng (owner of property south of County Road F and Lexlngtonl, Woodburn moved, seconded by Cr'chton, that Counc I I approve Change Order No.2, for installation of water- main I n County Road F rlght-ot-way, unless signed easement Is rece I ved In the Village office by 5:00 p.m. on Tuesday, Octo- ber 5, 1976. Motion carried unanlmous!y. B. Change Order No. I - Change in Grade Chrl stoffersen referred Council to Change Order No. I, report- Ing that the State Highway Department has requested a change In grade at Hamllne Avenue. Christoffersen estimated cost at $3,563. After discussion, Wingert moved, seconded by Woodburn, that Counc I I approve Change Order No. I @ estimated cost of $3,563, as presented. Motion carried unanimously. Storm Sewer - Proposed Cost Apportionment . ChriSToffersen proposed that an equitable spilt of the $23,800 estimated storm sewer costs, as outlined In Engineer's letter of 10/4/76 would be as follows: Shorevlew $ 10, lOa Ramsey Co. 4,900 Arden HI' Is 8,800 He said this matter will be discussed by Shorevlew at Its meeting tonight. In discussion, Counc II expressed concern re the entire drainage area; noted that participation In this agreement, at County Road F, would affect future drainage as other areas In Shorevlew and Arden Hills are developed; questioned practicality of delaying this agree- ment unt il plan with Shoreview and Arden HI lis for downstream drainage can be agreed upon. Counc II agreed that cost distribution seemed fa I r; if commitment as to quantity of water anticipated to dra in Into Arden Hills can be determined lnot to exceed current cfsl agreement could be worked out. -1- i , tJdnuT9s of Spacial Coune i i Mee i j'ng October 4, 1976 Page TWO Matte r was deferred unt i I Counc 1 I r~eet I ng of October 12th. REPORT. OF VILLAGE PARKS D~RECTOR JOHN BUCKLEY Si te improvement Plans for City Parks Buckley re fer red Counc i I to the Comprehensive Park Plan for Arden HI II s, prepared in 1973, "nd to a book comprising the history of a II the City-owned parks; advised that Parks Committee Is currently working on a th ree to five year suggested site Improvement plan for Council's consideration. Buckley reviewed the sketches of the concept plans for the follow- ing parks, noting that natural and green areas have been retained as much as possible; parks have been planned to include the desires . of the residents of the neighborhoods In which they are located. Hazelnut Park - proposes shared parking with church (on church lotI; therefore only small parking area proposed on the park site. Park Is not Intended for competitive games. it was noted by Woodburn that park, as shown on the plan, may be under-utilized. Fire Barn Open Area - proposes this to be beslcally a hold- Ing pond area; strictly passive. it was noted by Councl I that bou.ndary of this parcel Is not drawn accurately; should be re -drawn, or possibly withdrawn and not considered as a park at this time. Sampson Park - park area Isfairfly heavily '.ooded; proposes that wooded areas remain; pa rk to I ncl ude a picnic area, sandbox, blacktopped area for a ba II practice board and a park i ng area. Freeway Park Upper - is proposed for hockey and freo skating at the present; when other parks are developed, hockey rink area w I II be converted to tennis courtg. Lower - proposed as a tot lot park. Llndey's Corner Triangle - area is not VI ila!le-Owned but Is utilized as neighborhood play area - bac kstop ha 5 been In - stalled and area I s fenced from traffic areas. Buckley noted that the triangle (about I acre.:), Freeway Park (about I acre) and the Island (~sland Beach Club pr.operty) are the only parks serving this area of the Village; only remaining anticipated park In this area Is 5 TO 6 acres north of County Road E (at time of TeCH development). Counc I I discussed possible changes In acreage needs, since preparation of the Comprehensive Park Plan; asked Buckley to re-evaluate park area needs according to present activity preferences. Counc I I concurred that Lots 3 and 4, Block I, Shady Oaks . Addition not be encumDered for park purpose~. Ungerson Park Buckley reported that park is pretty llIell developed as shown except for the picnic shelter, Jogging path and practice board. Charles Perry Park Buckley reported that the west area Is essentially complete as shown on concept plan; east area Is proposed for future development. Buckley explained that this park Is designed essentially for team play; not prlmarlly neighborhood use. Hunters Park Buckley reported that Dreyfus Corp. Is anxious to I osta II the walking path Cnoted that Dreyfus advertisements refer to It as a "continental bikeway". -2- ------------ , . ~1I nutes of Special Counc II Meet 1"9 October 4, 1976 Page th ree Buckley indicated proposed location of pathway on the Hunters Park site plan. After discussion, Counc I I requested Buckley to instruct Dreyfus of pathway delineation as amended; not encircling the park area, a s shown on site plan, but ending In the park area at a point on Benton Way, as discussed. Valentine Park - Buckley reported that park Is essentially complete as shown; parking area needs up-grading; climbing structure and team benches to be installed. (Buckley was requested to check on bleachers which apparently were not returned after specific activity for which they were borrowed.) . Cummings Park - Buckley said that nothing is being proposed at this time by the Parks Committee; concept plan displayed was submitted to Parks Committee for consideration by Megan Gange. Floral Park Buckley said that concept plan as shown Is the result of neighborhood response (baseball, vo I I ey ba II , skating). Buckley reported that the shelter, which was proposed for use at thIs rink this winter, collapsed In the process of movIng. Arden Manor Plan for this park previously approved; are,lI is currently being graded for development. After discussion, Crichton moved, seconded by Wingert, that Counc II approve the concept plans of Sampson, Freeway, Ingerson, Chas. Perry, Valentine and Llndey's Triangle parks as submltt~d. Motion carried unanimouSly. Counc I I requested that consideration be given to possible change In standards for other parks In developing the p~rk plans (Haze 1- nut, Cummings, Hunters and proposed parks In Round Lake area and north of County Road E at Hamllne Avenue). Woodburn moved, seconded by Crichton, that Counc i I approve the re-drawlng of the Comprehensive Plan map to not Include the lots fronting on County Road E (Shady Oaks Addition) liS parks and open space. Motion carrIed unanimously. (It was noted that Lot 19, Block I , Shady Oaks I 5 to be Included In area Indicated as parks and open space. ) Self-sustaining Recreation Programs recommendation Buckley referred Council to Finance Committee's that fees for Self-sustaining programs cover al I expenses. Buckley said he originally proposed that the fees would cover "direct costs", not his supervision, office time, etc. ; to cover "all costs" will need S8800 from General Fund. . Buckley said he feels these programs are necessary and vital to Arden Hills; increasing fees would probably eliminate participation In the programs. Counc II discussed the possibilIty that some subsidization may be appropriate; possibly charge Arden Hills participants a certain fee and charge more for non-residents. Counc II discussed Village resident participation In the programs; possibly some programs could be ullmlnated, becs'.s6 of little or no interest, or because they are actually ~Iasses", which probably should not be conducted by the V III age in, competItion with commer- cial lessons. Counc Ii expressed concern that the "overhead" must be recognized; that the programs Include only the activities (probably not classes) In which primarily Arden Hills residents participate. -3- . , Minutes of Special Counc i I Meeting Octobel- 4, .976 Page four After discussion, Crichton moved, seconded by Woodburn, that the 1977 recreation programs Include only those approved by the Council and that the programs be planned so that they cover al I of the direct expenses. Motion carried unanimously. it was noted that the programs selected should not compete with private enterprise, but should be truly recreational In nature (not lessons). Committee to explore idea of surcharge for non- residents. Fringe Benefits - Mark Peterson Buckley referred Council to appointment of Mark Peterson th rough December 31, 1976, which results In a probable change of status from "temporary f u I I -t I me" to "regu I ar' ful I-time" entitling him . to certain benefits. After discussion, Crichton moved, seconded by Woodburn, that Council approve Mark Peterson as a regular ful I-time employee for the balance of 1976. Motion carried unanimouSly. Hunters Park Pathway (See Hunters Park above) 1977 Budget and Tax Levy Finance Committee Chairman Ward Hanson referred Council to Finance Committee Minutes of September 23rd and attached Summary Comparison of Expenditures with Expenditures of Prior Years, noting that Park Fund (under Special Funds) recommendation of + $15,225 was omitted and sliould be Inserted. McNlesh noted that a 35% Increase In Insurance rates will raise budgeted amount for Insurance about $4,000; does not allow for increase In room benefit from $65 to $75/day. After discussion, Cr I chton moved, seconded by Crepeau that Council approve the General Fund Budget of $606,980, as recommended by the Finance Committee, with the following changes: 1 . I ncrease of $4,000 for Insurance rate change. 2. Increase of $1025 for room bene fit Increase from $65 to $75/day. 3. Increase Park and Recreation by $2500 and Administration by $2500. ( Note: Crichton, Buckley and McNlesh to work out details.) Wingert moved to amend motion to add $600 for radar oven, appor- tioning 1/6 to sewer ($'00), 1/6 to water ($100) , 2/3 to Genera I Fund ($400) . Crichton and Crepeau agreed to the omendment. Motion carried unanimously. (Th I s results In Total Genef'a I Fund Budget of $617~~ ~t was noted that Park budgets wlli have to be reduced to accommodate Counc! I adjustments re self-sustaining recreation programs. Crichton moved, seconded by Crepeau, that Counci I approve the $100 Increase to the S&war Utility Fund and Water Utility Fund. Mot Ion carried unanimouSly. . Crepeau moved, seconded by Woodburn, that Counc I I adopt Resolution No. 76-54, RESOLUTION APPROVING SUMS OF MONEY TO 8E LEV i ED FOR LEVY YEAR 1976, PAYABLE IN 1977, AND AMENDING THE LEVY ON 1972 IM- PROVEMENT BONDS, SERIES 2, AND 1960 AND 1961 SAN ITARY SEWER IM- PROVEMENT BONOS, SERiES 8, C, AND 0, ;nsertlng 5309,413 as Total Levy, All Funds. Mot i Oli ca rr I ed unanimously. (Note: Levy for Gene ra I Fund is $240,413; Debt Service Funds $69,000. ) OTHER BUSINESS Bernice Chlndlund Letter Re Tree Removal Charge Crepeau referred Counc II to letter from Bernice Chlndlund, ObJect- Ing to charge made for trae ramova I ; was quoted $156.00 plus $10.00 or so for difficulty factor; was charged $184.00. After discussion, Council moved, seconded by Crichton, that -4- n . .. . Minutes of Special Counc i I ~leeti ng October 4, 1976 Page five Resolution No. 76-49, be amended to reflect charge of $166.50. Motion carried unanimously. (Buckley was directed to discuss matter with Whitesell Tree Ser- vice to see If charge to Village can be reduced accordingly.) REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Insurance Consultant McNiesh reported that Peet advises that, unless he evaluates the bids, there Is no point in his preparing the specifications for bids. He estimates cost @ $200 per bid received (probably won't receive more than twol; written report will not exceed $500; total bl II, not over $1000. Peet will meet with staff to prepare speci- . flcatlons November 4, open bids on December 15 ; could award bid on December 24th or by December 31st. After discussion, Crichton moved, seconded by Wingert, that Councl I authorize an expenditure of approximately $1000 for Peet to prepare specifications, evaluate bids and prepare written report. Motion carried unanimously. Request for Rosevllle Water Connection McNlesh referred Council to request from resident at 1433 Glenhlll Road, to connect to municipal water; assessment to Rosevllle to be paid by Arden Hills; Arden Hills to spread assessment over 20 years @ 6% Interest as provided by Arden Hills Ordinance No. III. Wingert moved, seconded by Crichton, thaT Counc II approve Resol u- tlon No. 76-55, Resolution Certifying Special Assessment Install- ment to Ramsey County for Collection with taxes. Motion carried unanimously. Plumbing Maintenance ExpendiTure - Village Hall McNlesh referred Council to eSTimated cost of $160.00 to repair plumbing In Village Hall. Counc II authorized the $160.00 expenditure. Gymnastics Personnel Crichton moved, seconded by Woodburn, that Councl I approve the personnel, as presented, aT the rates indicated, for the 1976 Fa 1 I Gymnastics Program. Motion carried unanimously. Zoning Ordinance Review Deferred to Meeting of October 12th. Adjournment seconded by Crepeau, thaT The meeting adjourn at Woodburn moved, I :45 a.m. Motlor. carried unanimously. . ~~fI~ Char10tte McNlesh Clerk AdmlnistrHtor NOTICE OF MEETING The next Regular Council Meeting wi II be held on Tuesday, October 12, 1976, at 7:30 p.m. at the Village Hall. -5-