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HomeMy WebLinkAboutCC 02-23-1976 'l .. MINUTES OF REGULAR COUNCIL MEET!NG Village of Arden Hills Monday, February 23, 1976 - 7: 30 p.m. V I I I age Ha I I Ca II to Order The meeting was called to order by Mayor Crepeau at 7:30 p.m. Roll Call Present - Mayor Henry J. Crepeau, Jr., Councilmen WI II lam Feyerelsen, James Wingert, Charles Crichton, Robert Woodburn. Absent - None. Also Present - Attorney James Lynden, Engineer Donald Christoffersen, Treasurer Donald Lamb, Parks Director John Buckley, Bui Iding Inspector Larry Squires, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm. . Approval of Minutes Wingert moved, seconded by Crichton, that the Minutes of the Regular Council Meeting of February 9, 1976, be approved as amended. Motion carried unanimously. BUSINESS FROM THE FLOOR Certificate of Appreciation Mayor Crepeau thanked Mr. Ken Boss, on behalf of the Council, Parks and Recreation and Finance Committees, for his several years' ser- vice to the Vii lage on both committees, and presented him with a Certificate of Appreciation and picture of Mr. Boss at work in one of the Vi llage parks. REPORT OF VILLAGE PARKS DIRECTOR JOHN BUCKLEY Diseased Tree Report Buckley referred Councl I to his memo (2/23/76) re Payment for Tree Service and reported that all diseased trees listed for removal by Whitesell Tree Service, Inc. have been removed, as well as all brush; recommended Councl I approval of payment of the Whitesell Tree Service; Inc. claim. Crichton moved, seconded by Wingert, that Counci I authorize payment of $3,045.63 to Whitesell Tree Service, Inc. per list attached to Buckley memo (2/23/76). Motion carried unanimously. Garden Plots Buckley reported that garden plots will be avai Lable again this year in two of the previous garden locations (N.S.P. substation on Old Highway 10 and the Francis Husnik ~al property (Snel ling Avenue North, south of Highway 96). Buckley suggested that a third garden site location might be developed In either Cummings Park (Lexington Avenue) or behind the Fire Station (New Brighton Road) for use next year (area should be plowed over this year for next year planting), . In discussion of water availability at the existing and proposed sites, it was suggested that Buckley work out some arrangements with the Pub II c Works Oepa rtment for presentat i on to the Counc II . Approval of Junior Mustang Basketbal I Coaches and Spring Program Instructors McNlesh was requested to check Vii lage liabi lity insurance coverage re recreation activities. After review of Buckley memo (2/23/76) listing Girls' Gymnastics, Jun10r Mustang Spring Basketball and Spring Progra~ leaders, Crichton moved, seconded by Woodburn, that Counci I approve the leaders, rates and the Racketbal I Services at Roseviile's King's Court, as listed. Motion carried unanimously. Neighborhood Meetings Buckley reported that two neighborhood Informational meetings have been scheduled re concept plans for the development of two neighbor- hood parks: Tuesday, March 9 @ 7:00 p.m. - Vii lage Hal I - Floral Park Thursday, March II @ 7:30 p.m. - Lake Johanna Elementary School = (Hazelnut Patch area). -1- . . . " tHnlltes 0'/ Re!]ular COllnci I Meetin!] Page two February 23, 1976 Buckley said "flyers" re these meetings will be distributed in the Floral Park and Lake Johanna neighborhoods, and a news release wi II be inserted in the New Brighton Bulletin and Sun newspapers. Special Parks and Recreation Committee Meetln!] Buckley reported that a Special Parks and Recreation Committee meet- ing has been scheduled on Thursday, February 26th to develop concrete plans for park land acquisition and improvement of existing parks. REPORT OF VILLAGE ATTORNEY JAMES LYNDEN Affirmative Action Programs Lynden reviewed his letter of 2/23/76 noting that Affirmative Action Programs are "voluntary In nature"; no federal or state mandatory requirements that public employer have a written affirmative action Program. If the City Is Interested in being funded for certain federal programs, development of a written Affirmative Action Program appears to be a prime condition precedent to receiving funds. Pemtom, Townhouse Villages North, Second Addition Lynden referred Council to his letter of 2/19/76 re Mechanics Lien Claims vs. Pemtom, Inc. and Individual Owners. After discussion, Feyereisen moved, seconded by Wingert, that Council authorize Attorney Lynden to file a letter, on behalf of the City of Arden Hills, with the Surety company, as suggested by Lynden, to help "clear up" matter as soon as possible. Motion carried unani- mously. (Lynden noted that Individual purchasers are indemnified.) Codification of Ordinances Lynden referred Council to his letter of 2/20/76 and letter from Municipal Code Corporation (2/20/76), apprising Council of the March I and 2 conferences at the Village Hail with Mr. Ronald McLaughlin, editor-In-charge of the Arden Hills codification project. After discussion, Wingert moved, seconded by Feyereisen, that Council authorize the purchase of a copy of the League of Minnesota Munici- palities Model Code of Ordinances. Motion carried unanimOUSly. License Agreement re C. G. Rein and I. C. Systems Lynden reported he wi II meet with Attorney for I. C. Systems re License Agreement amendments he proposes. N.S.P. Rights of Way Lynden agreed to check with N.P re possibility of Vi Ilage use of certain N.S.P. riqhts of way for portions of the Vii lage pathway system (west from Cummings Park and under easement north of Floral Park) . REPORT OF VI LLAGE ENGINEER DONALD CHRI STOFFERSEN Feasibility Report - Hamline Avenue and County Road F Christoffersen referred Council to his letters of 3/12/76 and Specifications re County Road F and Hamline Avenue Improvements. In discussion, several questions were posed to Christoffersen by Council re proposed drainage changes, projected traffic volumes, curb and gutter vs. rural type road, State participation if curb and gutter and/or storm sewer are eliminated, etc. Discussion was continued to Council meeting of March 8th; Christoffersen to arrange for M.S.A. representation at meeting. Ramsey County Request for Approval of Widening Lexinqton Avenue at Soo Line Crossinq Christoffersen referred Council to letter and attached Resolution from Assistant County Engineer Floyd Snyker, requesting Counci I adoption of a resolution approving the plans. Christoffersen read the Resolution as he recommends amending it for Council adoption. -2- , Minutes of Regular Council Meeting Page three February 23, 1976 Wingert reported that an ad hoc committee, comprised of two Shore- view and two Arden Hi I Is Planning Commission members and the two City Planners, wi II be presenting their recommendations to their respective Planning Commissions soon (Arden HI lis Planning Commis- sion MeetIng on March 2nd); therefore, he feels that adoption of the Resolution at this time appears premature. After discussion, matter was deferred to March 8th Council Meeting. . Water Tower Painting Specifications Christoffersen advised that cost of Inspection of exterior of water tower would be approximately $150.00; normally need to paint out- side is concurrent with need for Interior painting (or within a year or two). After discussion, Council concurred that Christoffersen delete reference to "Inspection" of exterior of tower; specs to include option to paint outside also. REPORT OF V I LLAGE BU I LDI NG I NSPECTOR LARRY SQU I RES Temporary Exterior Storage of Pallets - Olympia Brewing Company Squires referred Council to his memo of 2/20/76, noting his concern that outdoor storage of the wooden pallets could possibly be a fire hazard, especially during brush fire season. After discussion of Ordinance requirement re exterior storage, Council requested that Olympia Brewing Company apply for a variance (Ord. 99); submit a "sketch" of the site, indicating proposed loca- tion of temporary pallet storage; precautions to protect against possible fir. hazard; proposed screening of pbllet storage area from public streets and/or adjacent properties. Deferred to Counci I meeting of March 8th, pending receipt of Board of Appeals and Planning Commission recommendations re variance appli- cation. Presbyterian Homes Geriatric Care Center Preliminary Plan Review Council referred to Squires memo of 2/20/76 re "possible trade- offs that wou I d a" ow the open court concept", wh i ch was an I tern discussed in review of the preliminary Geriatric Care Center plans. Squires advised that the ~~6..f"J permits two floors of open court (Presbytefian Homes is four floors); therefore, other energy protection trade-offs, to permit this concept on four floors, have to be Incorporated in the plans. Squires assured the Council that these "trade-offs" wil I have no impact on the external aesthetics of the bUilding. Arden Manor Request for Changes in Special Use Permit - James Adams It was noted that Mr. Adams had been present at the meeting, but had left; therefore his letter of 2/6/76 was read aloud, and Council discussed the changes requested by Mr. Adams in his letter. . In discussion of the two changes requested in IIIB of the Special Use Permit, namely: I. AI low homes to be brought Into areas where lines are app roved rathe r than requ i r i n9 that a I I I I nes be app roved before bringing In additional homes. 2. "The next 47 lots" be changed to read "the next 100 lots", Councl I determined that no logical circumstances for changing the condItions of the Special Use Permit have been presented to Council; Council would have to have some assurance of completion of Community Building and recreation feci Ilties prior to relaxing these require- ments; VIllage Council must maintain its responsibility to citizens living at Arden Manor as well as the developer. -3- Minutes of Regular Council Meeting Page four February 23, 1976 After discussion, Crichton moved, seconded by Feyerefsen, that Councl I not grant the two changes as requested under IIIB. Motion carried unanimously. Councl I, in its discussion of the third request (IVO) noted that actually no action on this request is needed at this time; could be deferred unti I other requirements have been met. After discussion, Woodburn moved, seconded by Wingert, that the Counci I not delete the wood-sided requirement. Motion carried unan Imous Iy. (Mr. Adams returned to the meeting at about 11:30 p.m.) . Adams explained that the changes he requested are necessary for him to financially complete the park. He stated he had requested Inspection of the sewer lines in September of last year and didn't receive report of inspection until end of October; had moved his equipment by then to his Creekside park and It was too late to return to Arden Manor to correct lines. Adams said 95% of work has been completed: balance of sewer repair can be completed in about a week. Adams explained that in order to obtain financing he needs 100 additional lots filled immediately, which he said he could do, if not restricted to wood-sided homes. Mayor Crepeau suggested that Adams list the pending Special Use Permit requirements for the finance-company; advising of time these items will take to complete; feels certain they will under- stand the situation. Adams said the requirements aren't reasonable; places a hardship on him; can see no reason why he can't bring additional homes on the finished lines. It was noted by Council that, even though certain lines are In, they have not been Inspected and approved; none of the amenities have been completed; some of the basic services are not complete; consideration of the wood-side question can be considered again when other requirements have been met; appears to be "no rationale" for changing the Special Use Permit requirements at this time. ' t....- ... REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Finance A. Committee Meeting of February 12th Request for Secretarial Services McNiesh reported that the Finance Committee and Public Safety Committee have requested secretarial services. Council concurred that it was the Intent of Council that all committees be provided with secretarial services if they desired. . B. Employee Health Insurance Coverage McNlesh reported that the Finance Committee recommends that Major Medical be Increased from $25,000 to $100,000 at a cost of $5.32/mo. for all employees; that Room and Board be Increased from $SO/day to $75/day at a cost of $20S.S0/mo. McNlesh noted that this would be an 18% Increase in premium: 5% multiplier was used In preparation of 1976 budget. McNiesh reported that the Finance Committee recommends that Village stay with Guardian, rather than advertise for bids again; no recommendation to change surgical benefits at this time. . After discussion, McNiesh was requested to compare Arden Hills coverages with other villages. Matter was deferred to next Council meeting. -4- Minutes of Regular Councl I Meeting Page five February 23, 1976 Conference for Clerks and Finance Officers Feyereisen moved, seconded by Woodburn, that Council authorize the attendance of Charlotte McNlesh at the Conference for Clerks and Finance Officers, as per her memo. Motion carried unanimously. Hal I Rental - Rice Creek Watershed District Feyereisen moved, seconded by Crichton, that Council approve the same rental charge as last year ($200/year) for Rice Creek Water- shed District. MotiDn carried (Feyereisen, Wingert, Crichton, Crepeau voting in favor of the motion; Woodburn voting in opposition). . Aerl a I Photo McNiesh referred Councl I to memo re cost of aerial photo of Arden Hills, purchased from Metro Council. After discussion, Council authorized the purchase of an aerial photo (I" = 800') at a cost of $35.00. Town Crier Councl I concurred that Town Crier should encourage "feed-back" from residents and that residents should be apprised of cost of publica- tion. Payroll Crichton moved, seconded by Woodburn, that Counci I approve the Payroll as presented. Motion carried unanimouSly. OTHER BUSINESS Finance Committee Appointments Feyereisen reported that Mary Swenson and Paul Larson attended the Finance Committee Meeting and he recommends their appointment to the Finance Committee. Mayor Crepeau appointed Mary Swenson and Paul Larson as members of the Finance Committee for the remainder of 1976. Woodburn moved, seconded by Feyereisen, that Council ratify the appointments. Motion carried unanimOUSly. Northwest Suburban Youth Service Bureau Feyerelsen reported that he and Wingert attended the February 19th planning meeting; funding for the Northwest Bureau wil I not be known until the end of March. . After discussion, Crichton moved that Council authorize McNiesh to send letter to the Governor's Crime Commission advising that. the Arden Hi lis Councl I recognizes the need for some activity in this area and that Arden Hil Is will continue to work with the persons involved In organizing the program. Motion carried (Crichton, Feyereisen, Wingert, Crepeau voting in favor of the motion; Woodburn voting in opposition). (Woodburn noted that Town Crier will be giving the program publlcltv and opposes sending letter until feed-back Is received re citizen reaction to the program.) City of Bloomington Request Re Stadium Resolution Crichton moved, seconded by Wingert, that Council adopt Resolution No. 76-16, requesting the State Legislature to put any stadium pro- posal to a vote of the people. Motion carried unanimously. City of Apple Valley Request Re Local Government Aid Resolution Woodburn moved, seconded by Wingert, that Council adopt Resolution No. 76-17, RESOLUTION SUPPORTING HF 2143 (CHANGE IN LOCAL GOVER~- ME NT AiD FORMULA). Motion carried unanimously. Squad Car Leasin~ Report Council referred to memo from Police Chief Sexton (2/20/76) re Infor- mation for Consideration in the Replacement of Existing Squad Cars Now in Use, With Three Alternate Plans. . -5- 't (, . . . Minutes of Regular Councl I Meeting Page six February 23, 1976 Crepeau reported that the high cost of maintenance Is the reason for both replacements. Councl I expressed the following concerns: I. Has "less than fuli-size" squad been given consideration? 2. Questions the rotation of 5 belted tires (only 4 should be rotated). 3. Replacement of I car a year has been the Village polley. 4. Chassis and interiors of both appear in good condiiion; possibility that with new engines and transmissions could run another year or two. 5. Only one car Is budgeted; possibly should buy one and over- haul the other. After discussion, Crepeau agreed to convey Councl I 's concerns to Chief Sexton and request Sexton's in-put reI I. full size vs. smaller car. 2. It one car ,Is replaced and one car over-hauled, which do you suggest? 3. Maintenance Information. 4. Overhaul both cars. Utility Consultant Feyereisen said he feels the Council has three options: I. Hire a consultant to keep Council abreast with sewer Information. 2. Hire a consultant when a deflnate need arises. 3. No consultant. After discussion, McNlesh was requested to ask Henderson to prepare a plan of operation for Council consideration. March Council Meetings Schedule Woodburn moved, seconded by Feyereisen, that Councl I schedule March Council Meetings at 7:30 p.m. at the Village Hall on Merch 8, 15, 22 and 29. Motion carried unanimously. Zoning Ordinance Review Tabled to March 22nd Councl I Meeting and at interim Council Meetings If time permits. Adjournment Woodburn moved, seconded by Wingert, that the meeting adjourn at 12:29 a.m. Motion carried unanimoUSly. ~~ Charlotte McNlesh Clerk Administrator NOTICE OF MEETING The next Regular Councl I Meeting will be held at the Village Hal I at 7:30 p.m. on March 8, 1976. -6-