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Home My WebLink About05-28-25-SRAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Budget Amendment For The Ramsey County Sheriff’s Office Installation Of Flock LPR Safety Cameras Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber Special City Council Agenda May 28, 2025 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch - City -Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 4.A. Documents: 5. 6. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Budget Amendment For The Ramsey County Sheriff’s Office Installation Of Flock LPR Safety Cameras Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Special City Council Agenda May 28, 2025 5:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4. 4.A. Documents: 5. 6. Page 1 of 2 CONSENT ITEM – 4A MEMORANDUM DATE: May 28, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Ramsey County Sheriff’s Office Flock Safety Camera Budget Amendment Budgeted Amount: Actual Amount: Funding Source: N/A $4,183.80 General Fund Council Should Consider Motions to approve, table, or deny the following: • Budget amendment for the Ramsey County Sheriff’s Office in the amount of $4,183.80 in 2025 for the installation of Flock LPR Safety Cameras. Background At the May 12th and 27th Work Sessions, the Council discussed the 2025 budget amendment proposal by the Ramsey County Sheriff’s Office (RCSO) for the installation of license plate reader (LPR) camera technology in the contract cities. The RCSO is proposing to install 19 cameras, of which three (3) would be installed in Arden Hills. Safety camera locations were identified in high traffic areas/retail areas. The RCSO has stated that this proposal provides good initial coverage and is representative of patrol allocation. Safety cameras are located on the borders of the contract cities to provide maximized coverage. If approved by all of the contract cities, the RCSO would begin installation mid-summer. Additional information shared by RCSO regarding the LPR cameras: • Alerts can be set for those license plates on custom hot lists or Amber Alerts • Vehicle Fingerprint Technology o Vehicle characteristics o Search body type, color, make, top racks, etc. • Not facial recognition, not tracking speeds, not parking violations • Solar Powered Technology • State Statute requires users to get rid of data every 60 days. Flock gets rid of data every 30 days • Permission from other agencies needs to be given to those who use the Flock system to view their agency collected LPR data Page 2 of 2 • Deputies would be given access to alerts but not searches. The ability to search will be initially limited within RCSO to top command leadership for the protection of data. Accessing the system is audited and there will be a log retained • Viewing window of LPR cameras is about 75 feet so there are factors like tree coverage, width of roadway, etc. that were considered in the selection of locations by RCSO With the Flock system there is an installation cost for each camera. The RCSO has stated they intend to pay for the cost of installation. Then there is an annual lease cost per camera of $3,000 (2025 rate) which would be paid for by the contract cities. Flock contract/lease rates would be prorated for this year. They are looking at a ½ year implementation in 2025 of $28,500 for 19 cameras ($57,000 – 2025 full year). For Arden Hills, the RCSO has identified three (3) camera locations (approx. 16% of the total number of cameras). Those locations would be Highway 96/Round Lake Road, Highway 96/Lexington Avenue, and Lexington Avenue/Grey Fox Road. Our prorated cost share for 2025 would be $4,183.80 or a cost share allocation of 15.79%. Budget Impact For 2025, the City would need to approve a budget amendment for our prorated cost share of $4,183.80, which would be brought back to the Council at a future meeting. These cameras can be absorbed within the General Fund - Other Services & Charges. Attachment Attachment A: RCSO Flock Safety Cameras Proposal Addendum Overview This budget addendum is proposed for the 2025 Contract Communities budget for Flock Safety Cameras. Flock Safety is: •An end-to-end solution that helps to reduce crime and criminal activity as well as keep communities safe through the use of license plate reader (LPR) technology. •Available for use by individuals, businesses, non- profits, property managers, homeowners’ associations, and government organizations. This includes public schools, colleges and universities, retail and shopping areas, healthcare settings, and law enforcement agencies. •Able to record license plate data and vehicle characteristics, which can be crucial information in assisting investigators in solving crimes and enabling deputies to prevent future criminal activity. •Secure and the data recorded is in compliance with the state data practices law. The data recorded by law enforcement agencies can only be accessed as authorized by statute for official use only. Put simply, there are safeguards in place to protect an individual’s privacy. •Already widely used across various organizations, including Anoka County, Anoka, Belle Plaine, Brooklyn Center, Champlin, Maple Grove, Minnetonka, Mounds View, New Hope, North Oaks, Orono, Richfield, University of Minnesota, Rogers, Roseville, Woodbury, Stillwater, and the Ramsey County Sheriff’s Office. Public Safety Impact If funded, this addendum will help to increase safety with use of LPR technology. More specifically: •Cameras will be installed in select and strategic high-traffic, high volume areas at fixed locations, such as commercial areas and major entrances and exits to the Contract Communities (i.e., county roads, etc.). The attached map provides location information. •Coverage will be available 24 hours a day with real-time alerts. Responses to crimes can occur more quickly and this accelerates investigations •Examples of use include: (1) identifying a stolen car in real-time and enabling the recovery of the vehicle and arrest of the thieve; (2) providing notice if a registered sex offender has been in the area a school; (3) locating a vehicle that may have been involved in a real theft and arresting suspects; and, (4) reviewing locations of a suspicious vehicle that was called in by a resident (i.e., potential burglar observing and studying a property, etc.). •Flock is easy to expand and grow based on the ever-changing needs of the community. Ramsey County Sheriff’s Office Contract Law Enforcement & Public Safety Services Budget Addendum: Flock Safety Cameras 1 Ramsey County Sheriff’s Office Contract Law Enforcement & Public Safety Services Budget Addendum: Flock Safety Cameras Minnesota state law requires every law enforcement agency utilizing license plate readers to “arrange for an independent, biennial audit.” This is to ensure compliance with statutory requirements. All data is managed in accordance with state law and independently audited. Fiscal Impact The total of this budget addendum is $41,500, of which $28,500 is charged to the Contract Communities. The attached provides financing details. •Costs are proposed to be allocated following the patrol allocation used as part of the Contract Communities budget. •In 2025, charges are pro-rated by the vendor and include a Sheriff’s Office contribution for installation. •For long term fiscal planning, projected costs include a minimal increase each year and an anticipated increase in the number of cameras each year starting in 2027. Approval A motion was made for approval and recorded as follows: Community Yes No Arden Hills Little Canada North Oaks Shoreview Vadnais Heights White Bear Township Updated: 4/20/2025 2 Ramsey County Sheriff’s Office Contract Law Enforcement & Public Safety Services Budget Addendum: Flock Safety Cameras Camera Patrol Total 2025 Prorated Long Term Fiscal Planning Add 4 cameras Add 4 cameras Add 4 cameras Add 4 cameras Starting Community Count Allocation Cost RCSO Communities 2026 2027 2028 2029 2030 Allocation Arden Hills 3 14.68% $ 8,367.60 $ 1,857.02 $ 4,183.80 $ 8,646.52 $ 10,804.48 $ 13,079.88 $ 15,472.72 $ 17,983.00 15.79% Little Canada 3 17.04% 9,712.80 2,155.56 4,856.40 10,036.56 12,541.44 15,182.64 17,960.16 20,874.00 15.79% North Oaks 1 8.15% 4,645.50 1,030.98 2,322.75 4,800.35 5,998.40 7,261.65 8,590.10 9,983.75 5.26% Shoreview 6 31.07% 17,709.90 3,930.36 8,854.95 18,300.23 22,867.52 27,683.37 32,747.78 38,060.75 31.58% Vadnais Heights 4 16.78% 9,564.60 2,122.67 4,782.30 9,883.42 12,350.08 14,950.98 17,686.12 20,555.50 21.05% White Bear Twp. 2 12.28% 6,999.60 1,553.42 3,499.80 7,232.92 9,038.08 10,941.48 12,943.12 15,043.00 10.53% Total 19 100.00% $ 57,000.00 $ 12,650.00 $ 28,500.00 $ 58,900.00 $ 73,600.00 $ 89,100.00 $ 105,400.00 $ 122,500.00 100.00% 3 Arden Hills (3 Cameras) 4 Little Canada (3 Cameras) 5 North Oaks (1 Camera) 6 Shoreview (6 Cameras) 7 Vadnais Heights (4 Cameras) 8 White Bear Township (2 Cameras) 9 Flock Safety Cameras Long Term Fiscal Planning Camera Patrol Total 2025 Prorated Add 4 cameras Add 4 cameras Add 4 cameras Add 4 cameras Starting Community Count Allocation Cost RCSO Communities 2026 2027 2028 2029 2030 Allocation Arden Hills 3 14.68% $ 8,367.60 $ 1,857.02 $ 4,183.80 $ 8,646.52 $ 10,804.48 $ 13,079.88 $ 15,472.72 $ 17,983.00 15.79% Little Canada 3 17.04% 9,712.80 2,155.56 4,856.40 10,036.56 12,541.44 15,182.64 17,960.16 20,874.00 15.79% North Oaks 1 8.15% 4,645.50 1,030.98 2,322.75 4,800.35 5,998.40 7,261.65 8,590.10 9,983.75 5.26% Shoreview 6 31.07% 17,709.90 3,930.36 8,854.95 18,300.23 22,867.52 27,683.37 32,747.78 38,060.75 31.58% Vadnais Heights 4 16.78% 9,564.60 2,122.67 4,782.30 9,883.42 12,350.08 14,950.98 17,686.12 20,555.50 21.05% White Bear Twp. 2 12.28% 6,999.60 1,553.42 3,499.80 7,232.92 9,038.08 10,941.48 12,943.12 15,043.00 10.53% Total 19 100.00% $ 57,000.00 $ 12,650.00 $ 28,500.00 $ 58,900.00 $ 73,600.00 $ 89,100.00 $ 105,400.00 $ 122,500.00 100.00% $ 41,150.00 Goals is 35 cameras over 5 year Year 2025 Cams Cost per Cam total # of cameras --> 19 $ 3,000.00 <-- per camera cost $ 57,000.00 ---> INSTALL COST ONE-TIME $ 12,650.00 Year 2026 total # of cameras --> 19 $ 3,100.00 <-- per camera cost $ 58,900.00 Year 2027 total # of cameras --> 23 $ 3,200.00 <-- per camera cost $ 73,600.00 Year 2028 total # of cameras --> 27 $ 3,300.00 <-- per camera cost $ 89,100.00 Year 2029 total # of cameras --> 31 $ 3,400.00 <-- per camera cost $ 105,400.00 Year 2030 total # of cameras --> 35 $ 3,500.00 <-- per camera cost $ 122,500.00 10