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Home My WebLink AboutCC 12-28-1981 , . , , Minutes of Regular Council Meeting Vill age of Arden Hills Monday, December 28, 1981 - 7:30 p.m.. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called - ~ the meeting to orde r at 7:35 p.m. Roll Call presen t - Mayor Robert Woodburn, Councilmen Janet Hollenhorst, Diane McAllister, Maurice Johnson (8:00) . Absen t - Councilman James Wingert Also Present - Vi 11 age Attorney James Lynden, Engineer Donald Chris toffersen, Treasurer Donald Lamb, C Ie rk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm. Approval of Minutes Hollenhorst moved, seconded by McAllister, that the Minutes of the Regular Council Meeting of December 14 th be approved as corrected. Motion carried un animous ly (3-0) . Bus ines s from the Floor None REPORT OF VILLAGE ATTORNEY JAMES LYNDEN Release of Easement for Coun ty Road E Frontage Road - DeCoster/Americen 011 Co. Council was referred to Lynden's letter of 12-28-81 and attached Resolution Releasing and Extinguishing Roadway and Utility Ease- ment and Quit Claim Deed. In discussion, it was noted that the Ci ty has never utilized its easement righ ts unde r the easement, and does not anticipate its future use for road or utility purposes. McAllister moved, seconded by HOllenhorst, that Council adopt Resolution No. 81-92, A RESOLUTION AUTHORIZING RELEASE OF COUNTY ROAD E ROADWAY AND UTILITY EASEMENT. Motion carried unanimously (3-0) . Resolution No. 81- 89 , Vacating Certain Drainage Easements in Land O'Lakes Addition Council was referred to Lynden's Ie t te r 0 f October 28th. and attached draft of Resolution Vacating Certain Drainage Easements in Land O'Lakes addi tion. Hol1enhorst moved, seconded by McAllister, that Council adopt Resolution No. 8 1- 89 , A RESOLUTION VACATING CERTAIN DRAIN AGE EASE- MENTS IN LAND O'LAKES ADDITION. Mo ti on carried unanimously (3 -0) . REPORT OF VILLAGE TREASURER DONALD LAMB . Investments 12-21-81 - $256,645.56 @ 12~% interest at Twin City Federal, maturing 2-19-82. 12-24-81 - $200,000.00 @ 13. 10% interest at Twin City Federal, maturing 4-15-82. 12-24-81 - $170,000.00 @ 13.40% interest at Twin City Federal, .. .. maturing 5-14-82 McAllister moved, seconded by Hollenhorst, that Council ratify the Treasurer's report. Motion carried unanimous ly (3-0) . Council concurred wi th recommendation of Lamb and McNiesh th at Midwest Federal S & L be adde d as a depository for City funds in 1982. . - Minutes of Regular 28, 1981 . Council Meeting Dec. . , OTHER BUSINESS Resolution No. 81-88, Approving Agreement with Ramsey County for Lew Enforcement Servi ce s for the Year 1982. In discussion, MeN iesh explained that the resolution approves conditions to be adde d to the standard Law Enforcement Ag reemen t and authorizes execution thereof; reported that the agreement ie identical to the ag reemen t City hsd before, and r - attached thereto is the estimated 1982 cost of the cOn t rac t I' using the mileage rate of 35~/mile because the re are sufficient monies in the Arden Hi lls fund for car replacement and mainte- nance; noted that the pro-rated share of two sergeants is in- cluded, but may not be implemented immediately. McNiesh noted that this is an estimated contract; City will be billed for the actual cos t; noted that. historically the cost has been less than . estimated. Ho11enhorst moved, seconded by McAllister, that Council adopt Resolution No. 81-88, A RESOLUTION APPROVING AGREEMENT WITH COUNTY OF RAMSEY FOR LAW ENFORCEMENT SERVICES FOR THE YEAR 1982. Motion carried unanimously (3-0) . Request to Attend Institute for Building Officials - Larry Squires McAllister moved, seconded by Hollenhorst, that Council authorize Building , the Institute for Build- Inspector Squires attendance at ing Officials , of 12-18-8l. Motion carried as per Squires memo unanimously (3-0) . (Councilman Johnson arrived - 8:00 p.m.) REPORT OF VILLAGE ATTORNEY JAMES L YN DEN (con t inue d) Case No. 81-23, Derrick Land Company, Opinion re Proposed Development Agreemen t end Spread of As sessmen ts Council was referred to Lynden's letter of 12-17-81. Lynden re- ported that Popovich advises that the City cannot amortize the assessments ove r a 15 year period with a 7-year balloon as sug- gested by developer Laughinghouse; the re is nothing in the law tha t would allow for a balloon. Laughinghouse said it would be in the Ci ty' s interest to s p re ad the assessments over 10 to 15 years which would make the lots more effordable and therefore would sell faster. In discussion, it was sugges ted that the City could possibly re- quire that special assessments be paid at time of closing or prior to occupancy (ame n d City Code to this effect or req ui re that it be included in purchase agreement when lots are sold) . Af te r discussion, Council concurred that Lynden prepare a draft of a development ag reemen t for Arden Oaks (Derrick Land Comp any) for Council cons ide ra t ion, which includes the conditions outlined by Attorney Lynden, as well as the provision that all special assessments be paid prior to occupancy of homes in the develop- ment; the spread of asses smen ts to be ove r a 10-year period unless . a longe r time is recommended by Popovich. Motorola Tower Park Dedication - Status Report Lynden reported that Mr. Vaughan is prepari ng a park dedication easemen t to be signed by Winiecki and Vaughan; easement has not been received to date; note d that th e eas emen t is a requirement of the Special Use Permit. .. .. REPORT OF VILLACE ENCINEER DONALD CHRISTOFFERSEN Consideration of Bids for Impr. No. P81-1, Crey Fox Road - Reso- lution No. 81-90, Awarding Bid for Imrp. No. 81-1 Council was referred to tabulation of bids received 11-18-81. It was note d by Christoffersen that C.S. McCrossan, Inc. is the low bidder at $203,042.50 (Engineer's estimate was $260,000.00) . Ch ris tof fe rsen recommended that the bid be awarded to the low bidder. -2- ------ " . Minutes of Regular Council Meeting Dec. 28, 1981 ~ \ In discussion, some concern was expressed relative to the timing of the project in view of economic conditions and the potential of multiple assessments. It was no te d that the project is con- Sidered to be "good planning" that will allow the area to develop; it was suggested that the proper time for the pro je ct is now.. sin ce the road will be torn up for the Lexington drainage project and have to be re-built in part. It was further noted that both ends of Grey Fox will be provided better emergency vehicle access, as well as better freeway access. Council concurred that the project design is good and the project bene fi ta the area. . Hollenhorst moved, seconded by McAllister, that Council ad op t Resolution No. 81-90, AWARDING BID FOR IMPROVEMENT NO. 81-1 to C.S. Me Cros s an Inc. Motion carrie d unanimously (4-0). Status Report - Lexington Ave./694 Storm Drainage. Christoffersen reported that the storm sewer is completed along Lexington Avenue, will soon be completed in Land O'Lakes pond area; anticipates Grey Fox area will be completed in mid-January. Christoffersen noted that, because of peat conditions along the wes t side of Lexington. have used an addi tional $20,000 - $25,000 of rock: noted that there are a couple of items that he antici- p. te s may partially off-set this. Storm Water Management Plan Mee t i..!UL.. Christoffersen repo rted that he attended a Metro Council S to rm Water Management Plan Meeting; noted that most attending the meet- ing opposed Metro Council's involvement and a proposed Metro-wide tax; noted that Storm Water Management is already a function of the watershed districts. Resol utlon No. 81-91, Declaring Adequacy of Petition and Ordering Preparation of Feaslbll ity Report (Roya I Hili s) Counc I , discussed the various road extension options of , the Royal Lane. Mrs. Hanson noted that they do not Intend to , (4-0). develop their property, and do not need the road; there- fore, do not fee I they sho u I d be assessed for It. Hollenhorst move d, seconded by MeAl' Ister, that Counc i I adopt Resolution No. 81-91, DECLARING ADEQUACY OF PETITION ,ng a AND ORDERING PREPARATION OF FEAS I Bill TY REPORT FOR I MPROVE- .in MENT NO. SS-W-P-ST 81-5 (ROYAL HI LLS). Mot I on carried unan I mous Iy. (4-0) (Christoffersen orize was requested to include the options of a d unan- cul-de-sac within the park, and the road extension through the pa rk in the feasibi'lty report. ) r-&:~~~m~n8ry U18CUSSl.On - ! 'J ilL Appolntments and Committees Mayor Woodburn suggested that the Village and Committee Liaison Appointments remain the S8me as in 1981. Council reviewed 1981 committee lis ts, deleting names of those not able to serve in 1982, and tentatively adding names of persons . who have indicated a willingness to serve in various capacities. 1 twas Council's understanding that the Committee liaison will contact potential committee members relative to serving on the respective committees, prior to ratification of appointments on January 4th. Preliminary Discussion - 1982 Salaries Coun ci 1 reviewed 1981 salaries and recommendations for 1982. Schedule of January Council Meet~ Council concurred to schedule the following January Council Meet- ings: January 4, 1982 at 5:30 p.m. - Village Ha 11 January 11, 1982 at 7:30 p.m. - Village Hall -3- . Minutes of Regular Council Meeting Dec. 28, 1981 . · . The January 25th meeting is cancelled and re-schedu1ed for February 1st at 7:30 p.m. at the Village Hall. Adjournment The meeting adjourned at 1:22 a.m. -I 2 ;' /1 ,/ ,^ ''>., /' /'/'l ,( i :'>'__/ ,__ .',1 / _! ,,/ (t1L/UJlm..e fzj)~. f)u.<~ /..."//t::? >h"'tJ//??I:P'l/tU~ Charlotte McNiesh Robert L. Woodburn Clerk Administrator Mayor . Notice of Meeting: The next Council Meeting will be held on Monday, January 4th at 5:30 p.m. at the Village Hall. . -4-