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HomeMy WebLinkAboutCC 12-14-1981 , . -. Minutes of Regular Council Meeting Village of Arden Hills Monday, December 14, 1981 - 7 : 30 p. m. Village Hall Call to Order Pursusnt to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:35 p.m. Roll Call Present - Mayor Robert Woodburn, Councilmen Janet Hollenhorst, Diane McAllister, Maurice Johnson. . Absent - Councilman Jsmes Wingert Also Present - Village Attorney James Lynden Village Engineer Donald Christoffersen, Treasurer Don aId Lamb, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm. Approval of Minutes Hollenhorst moved, seconded by Johnson, that Council approve the Minutes of the November 30th Council Meeting as amended. Motion carried unanimously (4-0) . Business from the Floor None REPORT OF VILLAGE ATTORNEY JAMES L YN DEN Resolution No. 81- 86 , Vacatinll: Certain Roads in Shady Oaks Addition Council was referred to Lynden' s letter of 12-10-81 re Case No. 81-23, and to an amended draft of Resolution No. 81- 86, correcting the legal description of roads to be vacated in Shady Oaks Addi- tion, prepared by Arden Oaks surveyor. McAllister moved, seconded by Johnson, that Coun ci 1 adopt Resolu- tion No. 81- 86 , A RESOLTUION VACATING CERTAIN ROADS LOCATED IN THE PLAT OF SHADY OAKS ADDITION. Motion carried unanimously (4-0). Opinion re Village Possible Involvement in Contaminated Water Lawsuit Council was referred to Lynden's letter of 12-7-81 and attachments thereto. Lynden explained that his opinion is that the Ci ty does not have a cause of action agains t the contamination because the City has no municipal water wells; re lies instead upon a water system that is not reliant upon municipal wells; noted that private land owners, whose wells have been contaminated, have a cause of action for civil damages. Council concurred with the Attorney's opinion and authorized Clerk Administrator McNiesh to send a copy of Attorney Lynden's opinion to New Brighton. State Statute vs. City Code - Time Requirement for Filing Final Plat . Council was referred to Lynden's letters of 12-10-81 and 12-14-81 re Time Within Which to Record Final Plat After Approval by City and Time Within Which to Prepsre Final Plat After Approval of Pre- liminary Plat by Ci ty. Lynden explained that the City has no t amended its subdivision Ordinance since August 1 , 1980 : therefore may choose not to come into compliance with the provisions of Statute 462.358 until such time the subdivision ordinance is next amended. Lynden noted that the Arden Hi lls Code requires that the final plat be filed within 3 months of approval of the preliminary plat, and that the final plat be recorded within 60 days after approval thereof. ." . , , Minutes of Regular Council Meeting Dee. 14, 198 i Lynden advise d that the City's Code provision controls-not the statutory provision; noted that this also applies to park dedica- tion provisions, wh i ch also are affected by the statute when the City Code is amended. Memorandum of Unders tanding Council was referred to Lynden's Ie t te r of 12-14-81 re County Road F Traffic Light Energy Cos t Sharing Agreement, and attached draft of proposed Agreement. After discussion relative to monthly billing vs quarterly or annually, Hollenhorst moved, seconded by McAllister, that Council approve the County Road F Traf fie Light Energy Cos t Sharing Ag ree- ment as amended. Motion carried unanimously (4 -0) . . (I t was Council's understanding that C le rk Administrator McNiesh shall determine the basis of billing,) REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Plan Approval - Traffic Signals at County Ro ad E and Highway 5 1 Council was referred to Christoffersen's letter of 12-3-81 and to the Traf fic Signal Plans (MnDOT) ; noted that he has requested ce rt sin lighting changes for consistency with the County Road E lighting project. In discussion, Christoffersen was requested to also request that the signals be synchronized. Hollenhorst moved, seconded by McAllister, that Council approve the MnDOT plans for installation of traffic signals at the east and west ramps of T.H. 51 at County Road E, subject to the changes recommended by Engineer Christoffersen in his Ie t te r of 12-3-81, and request synchronization of the signals. Motion carried unan- imously (4-0), County Road E Ch ris tof fe rsen reported that Ramsey County will overlay the road, as part of the median island installation project, if the Ci ty will put in the sewer and water services to the remaining under- developed properties on the south side of Coun ty Road E, prior to completion of that project (DeCos t'e r and Flaherty parcels). Chris toffersen recommended chat Coun ci I consider this installation of these services; said he will discuss potential development with the p rope rty owners; suggested the matter be on the Council agenda in early February, 1982. :onsideration of Bids for Imp rove men t No. P81-l, Grey Fox Ro ad Deferred to December 28th meeting). REPORT OF VILLAGE PLANNER ORLYN MILLER Case No, 81-36 , Site Plan Review - Cardiac Pacemakers, Inc. Council was referred to Planning Commission re commenda tion (Mi n- utes of 12-2-81) , and to transparency of C.P.1. site plan, indi- cating a proposed additional service d ri ve to Hamline Ave. from . the north end of the north building. Miller noted that the Zoning Administrator and he have presented the request to che Planning Commission and Council as a site plan review, not an amendmen t to the Special Use Permit. Miller explained that the need for the addi tional se rvi ce d ri ve is caused by internal changes at CPI; the traffic study indi ca tes very'low usage and li t t Ie or no impact on traffic on Hamline Ave. Miller said the proposed location of the drive would require virtually no removal of t re e 8 . Miller reported the Planning Commission recommends approval of the 12 I wide access as proposed, contingent upon sign age for service use only and it be limited to 6 vehicles/day (e.g. econoline type vans). -2- . , Minutes of Regular Council Meeting Dec. 14, 1981 After discussion of optional drive locstions - to the east park- ing lot, and south to existing drive, Hollenhorst ~oved that Council approve the additional 12 ' wide access drive as proposed, with the provisions reco~~ended by the Planning Co~~ission: -signed for service vehicles only -li~ited to a ~axi~u~ of six vehicles/dsy, snd -aligned with existing driveway across Hamline. Motion was seconded by Johnson and carried unani~ously (4-0). Case No. 81-29 , Royal Hills - Preli~inary Plat Council was referred to the Preli~inary Plat of Royal Hills, con- sisting of 16 lots; explained that the initial plat presented had . 19 lots and 2 cul-de-sacs, all lots con for~ing wi th all ordinance l'equire~ents . Miller explained that the initial plat would require re~oval 0 f ~any quality trees which p rovi de a good screen fro~ Highway 10, and would alao require extensive grading; the layout as proposed, consiating of 16 lots, eli~inates the se cond cul-de-sac to the west and creates deep lots, so~e of which are 85' in width, which the Planning Co~~ission reco~~ends for approval. Miller explained that both plats stub Royal Lane at the east property line (Floral Park); noted that several options for this road are: -extend Royal Lane to Floral Drive along the eas t side of the Hanson property (im~ediately south of Royal Lane), -cuI Royal Lane in Floral Park -stub Royal Lane at Floral Park -extend Royal Lane to Floral Drive th rough the park. Miller reported that the Planning Commission reco~~ends, by a series of ~otions, approval of the Preliminary Plat (16 lot lay- out) as proposed and the first three options in the order lis ted; noted that a motion to not extend the road th rough the park failed (3 to 3) . Developer Marcel Eibensteiner reported thst it was his unde rs tand- ing when he purchased the property tha t he had an access easement to Floral Drive; now finds he does not have an easement through the Hanson property. In dis cuss ion, it was queried whether the length of the Norma Ave. cul-de-aac could be a liability. Miller noted that the cul-de- sac l~ng th is in violation of the Ci ty Code, whi ch limi ts cul-de- sacs to 500 lineal feet, unless the re sre 18 or fewer lots; a variance may be granted fro~ this require~ent with approval of the Preli~inary Plat. Council was referred to Lynden's letter of 12 - 14-81 indicating that if Council finds that the provision deprives the applicant of reasonable use of his land, the variance is nec- essary for the preservation and enj oymen t 0 f a substantial prop- erty right of the applicant and the granting of the variance will not be de t rimen tal to the public welfare or injurious to other property in area in whence the property is sit ua te d , Council ~ay . grant a variance. I twas explained that the east/west easement at the west end of Floral Drive, is a private easement and, unless the property ownera join with the developer, cannot be used to extend Floral Drive. Planner also advised that topography Is such that it Is Impossible to connect Floral Drive to Norma Avenue through the south end of the plat. "u ""...vUlt" .u r.&.U.LG~ lJ'J....vc.. ,;)I...u"".J.........u ~ 00......... ""'1;0 L C:;P ............,...g ..'"'"-- - balance of traffic thru the area is needed for safety reasons, as well as traffic flow. Schunicht said if the road ends at the park, or a cul-de-sac within the park, there will be 30 to 35 homes on the es tima ted 1200 foot long street, with only access to the north: feels this would not be sound planning or engineering. Schunicht -3- . > Minutes of Regular Council Meeting Dec. 14, 1981 ssid he is a civil engineer, snd based on information from the fire department in another community, would not re commend a cul- de-sac of this length; feels it creates a severe safety problem, if cars should be parked on the street, for emergency vehicles; fee 1 s the street should be connected at this time in the best interest of the entire area. Al Ambrose, 1446 Colleen Avenue., said Colleen Avenue is quite a thoroughfare now and the traffic will probably doub Ie; noted that it was originally planned that Floral Drive continue to Highway 10, which is not possible now; feels Floral Drive should share in the traffic load for the area. Mike Lamey, 1349 Colleen Avenue., said he lives at the corner of . Colleen and Hamline Avenues; feels the City has a moral obligation to provide easy and direct access to homes for all emergency vehicles ( fire, paramedics e tc.) : no te d that from Hamline and Colleen, the homes in the Royal Hills area will be difficult to locate on this very long cul-de-sac; noted that a variance me ans an "exceptionft ; feels Royal Lane can easily be connected to Floral Drive which would provide a more direct access to the homes in Royal Hills, balance the traffic in the area and provide better access for school buses as well as emergency vehicles. In further discussion, it wss noted that another a~ce8S to the Briarknoll/Royal Hills areas can access onto Snelling Avenue and north to Hwy. 96, as well as at Hamline and Colleen Avenue. The road, if extended through the park to Floral Dri ve , was esti- mated to be about 500 feet at an estimated $100/ft. ($50,000): if extended directly north/south at eas t p rope rty line, ab ou t 300 feet. It was no ted that Floral Drive, as it exists, also exceeds the maximum 500' cul-de-sac length. Concern was expressed relative to the exis ting traffic congestion at Floral Drive and Hamline, and the intersections close relation- ship to Co un ty Road F and the 1-694 interchange. Engineer Christoffersen briefly reviewed MSA street designations and noted that the City now has approximately one mile to be des- ignated as MSA; described the requirements for an MSA street des- ignation. Mike Lamey referred to the traffic report; noted th a tit indi- cated no adverse impact on traffic at Florsl Drive and Hamline. It wss asked if the traffic study included potential traffic west of Snelling when developed. Chris toffersen said he would inquire if this area was included in the projections. Adele Anderson , Ch ai rman of the Parks Committee, explained that she would like to save the park as a se rene wo ode d area, without a road; explained the road, aa proposed would cons ume about 1.7 acres of the park; existing play structure and hard surface play area would have to be relocated and an addi t ion al .8 acres would be relatively un us able; estimated it would represent an approxi- mate $28,000 loss to the parks. .!i! . Schunich t said he feels very strongly that Floral Drive, also . a long cul-de-sac, Should be connected with roads to the no rth , providing a second egress; would accep t a uni t cost assessment, if necessary, to get the connection; suggested the direct north/ sou th route. Woodburn explained that it is not traditionally the 'policy of Council to condemn private property if an alternative can be found. Bob Hanson , 1465 Floral Drive, said rhey have lived th ere 21 yea rs ; people on Flo ral DrIve do not feel the cul-de-sac street is pro- hibitive to their life sty Ie; have ~ad no problems for emergency vehicles. Hanson said the proposed 60' road r..o.w. would take 24% of his property. Hanson said, because of its close p roximi ty to the 1-694 interchange, and County Road F, traffic impact is greater at Floral Dr. and Hamline than at Colleen and Hamline. Hanson ssid, "we like Floral Drive as s cul-de-sac; have never hsd a problem", -4- . '. Minutes of Regular Council Meeting Dec. 14, 1981 Con tours we re reviewed at the south end of Norma, Royal Lane~ Floral Drive and in the park. Hollenhorst said she is opposed to condemnation, opposed to a road th rough the park; does not like the stub at the end of poyal Lane, pre fe rs cul-de-sac in the park. In further discussion Woodburn said that if the road is constructed as a cul-de-sac, it will never be extended; it appears ~J~n~ way to make the connection is through the psrk; feels ~ , rational"" to ask people to take the long way around, when they should access to Floral and Hsmline. Woodburn noted that the traffic study indicateS there is adequate sight line at Hamline and Floral; estimated the line of sight at about 600' . Woodburn . asked the number of people the 20-22 acre park is to serve. Adele Anderson said she didn I t know the number; the park does have a considerable amount of low land. Woodburn estimated Briar- kno 11 and Royal Hills at about 300 lots, average of 3 pe rs ons / house; using the formula of 1 acre/l00 peop Ie, 9 acre park should be sufficient; suggested that a loss of one or so seres msy not be deleterious; feels it is good planning to connect the road to Floral Drive - th rough the park may be the wsy we will have to go. In discussion of the optional north/south connection th rough the Hanson p rope rty, Johnson asked the purpose of the 60' wide strip. Mrs. Hanson said it is part of their property: consists of oak trees and prairie grass, Mrs. Hanson aaid they want to preserve it as it is: noted that if they lose it for a road for Eibenstiener, the Tschidas and Hansons will have to pay for a road we don I t need; we'll lose all 0 f our trees to a road. Hollenhorst noted that the Shorewood Hills area in which she lives is an area with long meandering roads, with only two access points; said she likes it that way; roads are not cul-de-sacs, however. Woodburn noted that the Planner recommends a loop road; also recom- mends a right turn lane at Hamline and Floral. Hollenhorst moved, Council approval of the 16 lot Preliminary Plat of Royal Hills with some type of cul-de-sac for poyal Lane in the park. Motion was seconded by McAllister. Miller noted that this does not preclude a connection to Floral Drive in the future, but feels it is unlikely it will go through, if not done now. Johnson said the City's primary concern has been to maintain a loop pattern of roads for snow plowing, emergency vehicles etc. ; DOW we 1 re creating about the longest dead-end road in the community feels some comp romises are needed to avoid the long cul-de-sec which he feels opens the City to liabilities. Motion did not carry (Hollenhorst, McAllister voting in favor; Johnson, Woodburn in opposition) (2-2). . (Recess) In further discussion, it was noted th at cul-de-sac (100' diam- a e te r) would take a good portion of the park; feels the only people that would use it would be those in Royal Hills, not residents on Colleen. Christoffersen said a turn area of some kind is re com- 'mended for maintenance purposes, and turning of fire trucka, school buses etc. , or extend the road to Floral Drive. Adele Anderson said she would prefer a turn-around of something lesa than the 100' diameter described; prefers a turn-around in the park to extension of the road th rough the park. Mr. Ed Heisler, 1489 Co lleen Ave., asked how much of the park would be needed to run the road through. Christoffersen estimated the road at 34' x 500' (.4 acre) vs. abou t .2 acre for a cul-de- s.c. -5- . . Minutes of Regular Council Meeting Dee, 14, 1981 Ade Ie Anderson said she feels a road th rough the park will have an affect on aes the ti cs and planning of the park. A reaident from the area said he doesn't believe 10% of the area residents know Floral Park exists; a road would mske the park more accessible to peop Ie in the area and more visable as well. Johnson moved, seconded by Hollenhorst, that Council approve the 16 lot Preliminary Plat of Royal Hi 11s wi th Royal Lane extended to the eas t and south to Floral Drive, and modification of the park in such a manner that the southwest corner be hard surface for parking and/or play area; existing hard-surface area be changed to green area. Motion did not carry (Johnson, Woodb urn voting in favor; Hollenhorst, McAllister voting in opposi tion.) (2-2) . . I twas suggested that Council could approve the plat and authorize the engineer to proceed with the feasibility study based on the 16 lot layout, with various road endings. After, dis cuss ion, Clerk Administrator was requested to contact Councilman Wingert relative to his attending a special or regular Council meeting. Hollenhorst moved to tab Ie action on the plat. Mo tion was second- ed by Johnson and carried unsnimously (4-0) . Report on Ci viI Defense Siren (Deferred to a later meeting) Youth Service Bureau Ch ris CI auson, Don Severson, Willis Warkentien and Carol Seiden- kranz described the work of the Youth Service Bure au and requested Arden Hills financial support for delinquency prevention of the village 12 to 18 year olds. It was explained that Arden Hills youth can only participate in the Bureau if the Village partic- ipates in the funding. I twas explained that the Youth Se rvi ce Bureau helps prevent youth from becoming~accused personstl; a large number of parents have Ii tt Ie interest in correcting a child, if they have to be come in- volved; Youth Bureau will work with youth, without the parents. I twas noted that Village residents appreciate the job pool which the Youth Bureau developed to provide jobs for youth making re s t i- tution possible. I twas explained that Arden Hills youth and paren t are told they can't participate in the Bureau because it is not supported by Arden Hi 11s; e i gh t other municipalities pay for the service which is a cooperative effort. It was noted that, in bad economic times >> there is more need for the Youth Service Bureau - more crime, more alcohol use, more theft, child abuse, chemical dependency. Clauson asked Council to make a conscientious effort to support the bureau in its activities: reported 90%of those referred to the bureau have behaviors that could be provided service and 80% of the s e do not reappear in court. In discussion of fees, it was s tate d that four years ago, no fees were charged; now use a sliding fee scale: people who do not have . ab iIi ty to pay, do not pay; bureau is 50% funded by County and Slate, and 50% by Municipalities and clienta; YSB is a non-profit cooperative organization; not a private agency. City pays a ce r- tain percent of the CDS ts ; objective is to provide service to that city, not to cities that do not participate in a percent of the costs. Hollenhorst stated she would like the Village to support the pro- gram. Concern was expressed relative to this service being a function of government; if it is, why not help with senile and alcohol problems as well - don't know when to draw the line; also of concern was the County's bene fi t for its participation in co s t s , Arden Hi lIs is part of Rams ey County. Council de fe rred action to a 1982 Council meeting. -6- . . . 14, 1981 Minutes of Regular Council Meeting Dec.. REPORT OF VILLAGE TREASURER DONALD LAMB Inves tmen ts /J")/ I/- 1(...3 'f Dec. 10th - $'A"','j'j.U at Twin City Federal to mature March 10, 1982 at 12.30% interest McAllister moved, seconded by Hollenhorst, that Council ratify the Treasurer's investment. Motion carried unanimously (4-0). I OTHER BUSINESS Public Safety Committee Recommendations re Fire Contract - Susanna Taylor Susanna Taylor reported tha t the Fire Board and the Arden Hills . Public Safety Commi t tee recommend the following Fire Contract changes: (1) Sec. 2. Juriadictions: add "Updated plats are to be provided by cities to department" (2) See, 15. Inspections: add "it is the responsibility of the cities to notify the department of new group homes in the community" (3) The committee further recommends: a contract of something less than 5 years with a pos- sibility of reverting back to a schedule cona is ten t with a calendar year a change in the joint powers agreemen t and a change in the contract based on market value. The committee will continue to study this to come up wi th another formula. It is our feeling that the contracted service required is not directly proportional to market value since the greater share in market-value is related to expanding commercial properties: Land O'Lakes, MSI, Cardiac Pacemakers, etc. These buildings are built with sprinkling sys tems and fire resistant materials. Johnson said the committee wants to maintain the present respe c t and rapport the municipalities have with the fire department, and still relay concern; suggested that possib ly sn 18 mo. - 2 year contract, instead of 5 year, be cons i de re d. Council concurred that an ISO inspection should be made, Status Report - Motorola Tower S t rob e Lil!hts Council was referred to McNiesh's memo of 12-11-81 and to corre- spondence received relative to certain tower snnoyances. Sally Jones said that she feels the strobes are irritating in the day as well as at night; understands there is a light option - strobe on top, with red lights below. Ade Ie Anderson said the strobes are very devastating to the environment. . It was noted that Dan Vaughan and Marty Nelson are responding to the comp lain ts and will be in contact with the Council relative to possible solutions to the problems. Requests for Time Extension for Filing Final Plat: : A. Case No. 81-15, Janet Estates - Amended Subdivision - Six month Extension to June 8 , 1982 McAllister moved, seconded by Hollenhorst, thst Council gran t an extension for filing the Final Plat of Amended Janet Estates to June 8, 1982. Motion carried (McAllister, Hollen- hors t, Johnson voting in favor: Woodburn voting in opposition (3-1 ) B. Case No. 81-16 , Arden Hills Corporate Center - Six month Extension to April 30 , 1982. -7- . . . . Minutes of Regular Council Meeting Dee. 14, 1981 Hollenhorst moved, seconded by Johnson, that Council approve an extension for filing the Final Plat of Arden Hi lls Cor- porate Center to April 30, 1982, Mo t i on carried (Hollenhors t, McAllister, Woodburn voting in favor; Johnson voting in opposition) (3-1) . Request to Purchase Snow Broom Attachment for Toro Council was referred to Buckley's memo of 12-4-81. After discussion, Hollenhorst moved, seconded by McAllister that Council table the request until the State Aids for 1982 are known. Motion carried unanimously (4-0) . Approval of Winter ProRram Rink Attendants and Instructors . Council was referred to Buckley's memo of 12-10-81 re 1982 Winter Program Personnel. Hollenhorst moved, seconded by McAllister, that Coun ci I approve the hiring of the winter program personnel as listed in Buckley's memo. Motion carried unanimously (4-0). REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MC NIESH Permit for Soo Line CrossinI': - Assessment Policy re Spur Line R:I,ght-of-Way. Johnson moved, seconded by Ho llenhors t that Coun ci 1 authorize McNiesh to advise Soo Line that it is not Council's intent to assess theSoo Line right-of-way spur for the storm drainage pro- ject. Motion carried unanimously. Eme rRency Sick Leave - Public Works Employee Council was referred to McNiesh's memo relative to emergency sick Ie ave for Gene Waldoch. After discussion, McAllister moved, seconded by Johnson that Council grant emergency sick leave to Gene Waldoch until January 6 , 1982, when loss of time benefit will begin; emergency sick leave as gran ted is to be charged against employee's later accumu- lation of sick leave. Motion carried unanimously (4-0) . (Council granted the emergency sick leave on the basis of the follow- ing hardship reasons: -employee has had several serious diseases using accumulated sick leave and comp time -employee is hard working and conscientious with previous foreman responsibilities. -employee has a wife and th ree small children). Suburban Area Chamber of Commerce - 1981/1982 Fee I twas explained that Arden Hills paid $90 in 1981 to the Subur- ban Area Chamber of Commerce for se rvices rendered not a member- ship fee; has budgeted $100 reimbursement for services in 1982. McNiesh advised that the 1982 membership investment is $130.00 Concern was expressed relstive to municipality membership being . considered a conflict of interest. McAllister moved, seconded by Hollenhorst, that Council not finan- cially support the Suburban ChamlJer of Commerce in 1982 on the b as is that such support is not cons i de re d to be a Vi llage function. Motion carried (4-0) . (Council noted that it has no disagreement with the Chamber of Commerce activities.) Claims and Payroll Council was referred to the Claims and Payroll, and an additional list of claims for basketball referees. McNiesh noted that it has been determined to not buy the service contract for the sensor; che ck will be voided. -[l- , , . . . , 14, 1981 Minutes of Regular Council Meeting Dee. In discussion, check for inspection of water tower paint was queried; payment was authorized if it is within the contract. Council concurred that 2/3 of the $ check from Land 0' Lakes be deposited in the drainage fund and 1/3 in parks fund. # /.:5%n./o Hollenhorat moved, aeconded by McAllister that Council approve the claims as amended and the payroll. Mo ti on carried unanimous- ly (4-0) Council Liaison Reports (De ferred) Adjou rnmen t . Hollenhorst,moved. seconded by Johnson, that the meeting adj ourn at 1:45 a.m. Motion carried (4 -0) . / ~ ~~t~~>-' - e /~,,~- y{1ft, ~J,-> Charlotte McNiesh Robert L. Woodburn Clerk Administrator Mayor Notice of Meeting: The next Regular Council Meeting will be on Monday, December 28th at 7:30 p.m. .