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HomeMy WebLinkAboutCC 11-09-1981 It '\. Minutes of Regular Council Meeting Village of Arden Hills Monday, November 9, 1981 - 7: 30 p. m. Vi Uage HaU Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7 : 30 p. WI. RoU Call present - Mayor Robert Woodburn, Councilmen Janet Hollenhoret, Diane McAllister, Maurice Johnson Absent - Councilman James Wingert . Also Present - Engineer Donald Christoffersen, Planner Orlyn Miller Clerk Administrstor Charlotte McNiesh, Deputy Clerk Dorothy Zehm Approval of Minutes Hollenhorst moved, seconded by Johnson, that the Minutes of the October 26th Council meeting be approved as submitted. Motion carried unanimously. (4-0). Tom Newcome, Metropolitan Council Member, District 4 Representative Mr. Newcome in troducecl himsel f to the Council and offered to help "smooth out" or help resolve any problems the Ci ty may have; briefly discussed with Council some of the current areas of Me tro Council involvement (sludge disposal sites, health care, planning) . Newcome said he is a strong proponant of problem solving on the local level whenever possible; explained thst, ss s result of re- duced Federal funding there will be Metro Council staff reductions to a "hardcore" nucleus; said he feels the Metro Council is worthy of the monies expended; feels it has done a lot of good in pre- venting duplicstions of effort (e. g. hospitals) and coordinstina of plsns etc. Council expressed its sppreciation to Mr. Newcome for his interest in Arden Hill's concerns and offer of assistance in matters of Metro Council involvement. Business from the Floor None Report of VillaRe Attorney James Lynden Absent Resolution No. 81-79, AuthorizinR Execution of Pipe Line Crossing Permit , LexinRton/694 Storm Drainaae Pro1ect Council was referred to Lynden's letter of 11-6-81 and attached draft of Resolution No. 81-79, A RESOLUTION AUTHORIZING MAYOR AND CLERK-ADMINISTRATOR TO EXECUTE PIPE LINE CROSSING PERMIT OF TRI- STATE LAND COMPANY AND SOO LINE RAILROAD COMPANY IN CONNECTION WITH 1-694 AND LEXINGTON STORM DRAINAGE PROJECT. . Concern was expressed relative to the wording of Article 13 of the Aareement. After discuasion, Johnson moved, seconded iby McAllister, that Council adopt Resolution No. 81-79, as amended,with the proviso that it contain a statement correctina Article 13 by deleting "coat of construction". Motion carried unanimously (4-0). REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Acceptance of Improvements and Release of Letter of Credit - McClung's Second Addi tion Council was referred to Christoffersen's letter of 11-5-81. McAllister moved, seconded by Hollenhorst, that Council acce~t the McClung 2nd Addition sanitary sewer, water, storm drainage and street facilities improvement and suthorize release of the devel- I opers Letter of Credit upon receipt by the City of an appropriate maintenance bond as app roved by the City Attorney. Motion carried unanim.oaly (4-0). .-...-"'-- " ,. Minutes of Regular Council Meeting Nov. 9, 19.81 ReQueat for Sanitary Sewer Extension on County Road E2 - Douglas DeCoster Ch ris toffe ra en referred COuncil to a transparency of the subject parcel and area to the south which is low and not presently se rved wi th aewer or water ( a re a e as t 0 f Cleveland between Thom Dri ve and County Rd. E2). Christoffersen explained that serving this area wi th sani tary sewer is a problem; indicated an approximate 70 I wide drainage channel cutting th rough the DeCoster parcel and extending to the south; noted that it is difficult to determine how much of the area can be developed. It was noted that the DeCoster property is zoned B-1, the remainder of the un-served area is residen- tially zoned. Christoffersen said the exis t ing sewer on County E2 is very shal- . low; sewe r service alternatives would be a pumping station to se rve the DeCoster property only, or a pumping station to serve the entire area not now served with sewer. (Current reques t does not include 35% of the property owners). The cost of a lift station waa estimated at $50,000 - $60,000. After discussion, Counci 1 concurred that more information is needed in orde r to determine extent of sewer/water study in the ares, and City's obligation to. the subject property re lati ve to provision of sewer and water. County Road E - Status Report Christoffersen reported that sidewalk plans are nea r completion for submission to the Stste; noted that an additional median is proposed by the County and State for better traffic control at the bridge, providing a left turn to Connelly Ave. snd a right turn to Highway 51; plans will be read, for review at the next Council meeting, prior to sending to the State and County. REPORT OF VILLAGE PLANNER ORLYN MILLER Case No. 81-32, Side Setback Vsriance - Dsle Eickelberg. 1866 Edgewater Avenue Council waa referred to Planning Memo of 10-27-81, Planning COII- mission recommendations (Minutes of Nov. 4th) Bosrd of Appeals Report (11-7) and to transparencies of the subject lot and s ur- rounding area. Killer briefly reviewe d the proposed addi lion to the existing garage and house, and repor ted that the Board of Appeals and Plan- ning Commiasion recollmend approval of the propoa ed addition, as reques ted, based on the hardship re as ons outlined. After discussion, Hollenhorst moved, seconded by McAllister that Council approve the 20 ' sideyard setback variance required for the proposed garage and living space expansion (Case No. 81-32) , based on the hardllhip of the lot configuration. Motion carried unanimously (4-0) . Case No. 81-33, Site Plan Review - Addition to Seminary Library at Be the 1 College and Seminary Council was referred to Planning Memo 00-28-81) and to the campus . master plan on which Miller indicated the location of the proposed library addi tion. Dave Lissner (Bethel College) , and Architect Dick Cottle, des cribe d the proposed library structure on whi ch Lissner said they would like to start construction in early December. Johnson moved, seconded by llollenhorst, that Counci 1 approve issu- ance of a Building Permit for the Addition to the Seminary Library in accordance with plans s ublli t ted (received 10-26-81). Motion carried unanimously (4-0). -2- , .. .. Minutes of Regular Council Meeting Nov. 9, 1981 Caae No. 81- 34 , Site Plan Review - Michael Jay, 1253 Connelly Avenue applicant's father about a Miller reported that he met with the year ago, relative to the primary concerna of the site, in an attempt to get the desired acreening of the exterior storage. Miller referred Council to a transparency of . sketch of the site and auggeated areas to be screened from public view. Miller indicated the area of primary storage and the applicant, Mike Jay, aaid he basicslly will go along with the plan aa shown. Jay said that since they purchased the property they have: 1. replaced an old sidewslk 2. re-sodded the fron t area 3. painted and re-roofed most of the building . 4. removed sll exterior storage except the construction .aterials for Jay Bros. Construction Co. Jay circulated pictures of the site noting the changes lIlade since their purchase of it in 1979. aay said he proposes to screen the existing exterior storage by adding vinyl slats to the existing chain link fence which bordera tbe Flaherty parking lot. Jay said the fence, according, to Dick Flaherty, is owned by Flaherty's, but they would not object to tbe addition of the proposed slats for screening purposes. Jay said the fence ia also essential for security reasons; proposea to extend the slatted fence to the building allowing for some off atreet parking and building in front of the fenced construction yard. Jay add he doea not think the suggested plantinga along the north/south fence line is practical bordering this high-use parking lot; feela replacement of the plant msteriels would be continuous. In discussion, it was suggested that woodsn slate might be pre- ferable to the vinyl material. Picturea of wood-slat chain link fences were shown to Counci l. Concern waa expressed that the elats (vinyl or wood) would not last; would be removed, broken and scattered by vandals. Jay explained that they intend to sell the property; have been .aintaining the existing lawn and plant msterials; will provide acreening of the storage yard along the weat and aouth sides. In discussion, it was suggested that wooden slats would look better and would not be as easily broken and removed as the pro- poaed vinyl slats, but it appears tbey require a different fence fabric than the existing. Another concern was wbether the exist- ing fence, with the addition of slats, would withstand strong winds. It was suggested tbat a timber fence is probably the real approach to screen the exterior storage. Concern was also ex- pressed by Council relative to the adviaability of plant materials along the north/south line. It was noted that snow plows would push snow, salt, oil and gasoline on tbem. Vinea on the fence w~uld also be affected by the aoil contalllinates and would not serve aa a l2-month screen. . Jay advised tbat he is not aware of any neighbor complaints. In furtber diacusaion, it was suggested that two-year approval of tbe propoaed acreening be conaidered, to see if it is sUll acceptable at that time. McAllister 1Il0ved, secollded by Woodburn, that Council approve a 6' high cbaill link fence, with slats matching the color of the build- ing. along the west property line, extending in an east/west direc- tion to the building, incorporating a gate, which is also slatted, to provide screening of atorage yard. Motion did not carry (Woodburn voting in favor of the 1Il0tion; JOhnson. McAlliater. Hollenhorst voting in oppoaition. -3- --- -- -------- .. .. Minutes of Regular Council Meeting Nov. 9 , 1981 Johnson moved, seconded by Hollenhorst, that applicant provide a visual screen barrier of dursble material, designed to withstand strong winds, for Council's approval. Johnson moved to amend the motion to add that such submittal shall be received within 30 days. Amendment to the motion was accepted by HOllenhorst and carried unanimously (4-0). The original motion carried (Johnson, McAllister, Woodburn voting in favor; Ho llenhors t voting in opposition. In furthe r exp lana tion, Johnson in terpre ted a"durab le barrie r" to be a new du rable fence with steel posts in concrete, which would support visual screening without bending in the wind, preferably wood, or chain link with enameled steel or wood slats. Authorization to Execute Contract Amend..nt, 1980-81 Local . PlanninR Assiatance Grant Hollenhorst moved, seconded by McAllister, that Council authorize execution by the Mayor of the 2nd Amendment to Grant Agreement Between The Metropolitan Council And The City of Arden Hills (Contract No. 78140) chsnging the smount of the grant. Motion carried unanimously (4-0). OTHER BUSINESS Park Dedication Payment Schedule, Arden Oaks Plst Council wss referred to letter of 10-27-81 from Derrick Land Co., accepting the $7,000.00 psrk dedication obligation in addition to the 1.4 acre dedicated psrk, and outlining proposed schedule of payment. After discussion, McAllister moved, seconded by Hollenhorst, that Council accept the payment sched"le of $3500 in January 1983 and $3500 in January 198. (total $7000) in addi tion to the 1.4 acre park as full satisfaction of the Arden Oaks park dedication. Johnson moved, seconded by Hollenhorst, to smend the motion to charge 10% interest on the unpaid balance starting Jsnuary 1983, p ayab le 1984. The amendment to the motion csrried unanimously. (4-0). The original motion carried unanimously (4-0) . Developer Laughinghouse adVised that the law now requires re cord- ing of plats within 1 yesr of approval. It was noted that the Arden Hills Code requires recording of the Final Plat within 60 daya of approval thereof. (Recording time to be verified by City Attorney) . Request for Six-Month Time Extension for FilinR Final Plat of Janet Estates Amended Subdivision Belair Builders, Inc. McAllister moved, seconded by Hollenhorst, that Council approve the requested 6-month time extension for fUing the Final Plat of Janet Estates Amended Subdivision, from December 8, 1981 to June 8, 1982. After discussion, McAllister moved, seconded by Hollenhorst to tab le the motion. Motion carried unanimously (4-0). Request to Replace Snowplow on Truck No. 4 . Council was referred to Johansen's memo of 11-5-81 re plow re- placemen t 14 truck. Johnson moved, seconded by McAllister, that Council approve the purchase of the plow at a cost of $900.00 as requested. Motion carried unanimously (4-0). REPORT OF VILLAGE TREASURER DONALD LAMB (absent) Investments McNiesh reported the follOWing investments by Treasurer Lamb: 10-30-81 - $100,000 at Oak Park Heights at 15.25 % interest to mature January 28, 1982. -4- , , Minutes of Regular Council Meeting Nov. 9 , 1981 11-4-81 - $150,000 for 30 days, maturing 12-7-81 @ 13.75% interest, and $200,000, maturing on 1-6-82 @ 13.875% interest at Northwestern National Bank, St. Paul McAllister moved, seconded by Johnson, to ratify the Treasurer's investments. Motion carried unanimously (4-0) . REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MC NIESH Resolution No. 81-80. Resoluti.on Concernhlll: Proposed Bond Sale Johnson moved, seconded by Hollenhorst, that Council adopt Reaolution No. 81- 80 and authorize execution thereof. Motion carried unanimously (4-0) . . LeaRue of Minnesota Cities Questionnaire - State Financial Crisis Council was referred to LMC Action Alert ( 10-27-81) re Ststus Re- port - The State Financial Crisis and Its Direct Impact on Your City, attached Questionnaire and to McNiesh's memo of 11-6-81. In discussion, Council generally concurred that the answers not include specifics; concurred tbat cuts may have to be made by eliminaUng certain programs, possibly decreasinl bours worked in most departments and/or lay-off of employees. Questionnaire to be completed accordinlly by McNiesh. Request to Purchase Four-Drawer LeRal File McNiesh requested authorization to purchase a 4-drawer legal file at an approximate cost of $191. 00. McAllister moved, seconded by Hol1enhorst, that Council approve tbe approximate $191.00 expenditure. Motion carried unanimously (4-0). Claims and Payroll Council was referred to Ust of four additional checks for payment, in addition to the Claims and Payroll. After discussion, Johnson moved approval of the Claims and Pay- roll, including the four checks. as preaented. Motion was se conded by McAllister and carried unanimously (4-0). Council Liaison Reports MnDot Proposed Cross-over Plans - SnellinR/Hamline/Hwy. 51 Intersection Council concurred that interested residents be apprised of the November 23rd Council meeting at which time. Mr. Mike Robinson, MnDot Project Manager, will present the proposed preliminary cross~over plans for consideration of layout approval. McNiesb to notify residents who have expressed interest in the cross-ov.sr over modification, and to request the newspapers to publicize the lIat te r. Motel/Hotel Tax Proposal . In discussion, it was felt that any local tax (e.g. hotel/motel) should be illposed and collected at the discretion of the comllunity in which it is locsted; auburban hotela/llote1s have little relation- sbip to the inner city, conventiona and arts and Science facilitiea; suburban hotels/llotel. promote their own busineas; it is inappro- priate to use a hotel/llotel tax to support challbers of cOllllerce which are private entities supported by busineasea. McAllister moved, aeconded by Hollenhorat, that Council adopt Reaolution No. 81-81 OPPOSING PROPOSED RAMSEY COUNTY HOTEL/MOTEL TAX. Motion csrried unanimously (4-0). Buckley's Mello Re In-field Material Council was referred to Buckley's memo of 11-6-81 and authorized purchase of the in-field material for the Perry Park aoftball fields at a cost of approxillately $800.00 -5- ---------- - , Minutes of Regular Council Meeting Nov. 9, 1981 In dis cuss ion , it was queried why Valentine Park was not ditched for drainage this year as proposed. Youth Service Bureau Hollenhorst moved, seconded by McAllister, that Council invite the Youth Service Bureau to make a presentation to Council. Motion carried (Hollenhorst, McAllister, Johnson voting in favor of the motion: Woodburn voting in opposi tion) . Hazelnut Park Tree Planting McAllister reported that a number of residents participated in the tree planting project at Hazelnut Park on Saturday, Novembe r 7 th. Council extended its appreciation and thanks to the participants. Status of Speed Analysis - Pine Tree Drive and .Harriet Avenue . Johnson reported that the Public Safety Committee will consider the matter again: to date the analysis indicates no evidence of excessive speed. Mr. Richards Letter Request for Stop Sign Referred to Public Safety Commi t te e Health Central Letter of 10-28-81 in Answer to McNiesh's Letter of Inq ui ry (10-22-81) . Coullcil reviewed answers to questions posed relative to procedure. Town Crier Newaletter - Suggeated Publicity Items It was suggested that the following items be included in the next publication: 1 . Committee Appointments for 1982, requesting residents to call Counci 1 membe rs or Ci ty office if interested. 2. Health Central Charges. RCLLG Dinner Meeting - Novembe I' 18th Hollenhorst noted that the dinner meeting will be just prior to the Special Legislative Seasion: suggested it will afford oppor- tunity for discussion of issues of interest. Tower Lights Comp lain ts Hollenhorst reporte d receipt of additional comp lain ts that the Motorola tower ligh ts are distracting. McNiesh reported that Mr. Nelson snd Mr. Vaughan advise that the lights were installed to meet FAA regulations at the manufacturer's ins t ruc tions: they will request the manufacturer's rep resen tat i ve to look at the installation. McNiesh said they aske d that the City obtain addresses of where problems are. reported. Gas Station Complaints Hollenhorat reported receipt o~ several complaints relative to the un occupied gas station on County Rd. E: reported she walked around the station site which is littered with broken glass: reported that there is a metal panel missing and fee ls the broken glass is a safe ty hazard to the public. Council concurred that the owner be requested to clean up the glass . and maintain the site so it is not hazardous to the public. New Brighton Letter _ Join t Powers Agreement re Investiaation of Possible Litigation Against Partie a Reaponsible for Well Contamination 01-2-81 ) Referred to Attorney Lynden to advise if City can enter into litigation on behalf of private citizens. Ad:! ournmen t Johnson moved, seconded by McAllister, that the meeting adjourn a)2: 15 p.m. fMotion carried unanimously (4-0) . ./'7 , // -:' 'lJ / ~ "~~byt rl!Jll/ 2?~ ' - - /./ ,. , J ~"~//L'W:;,.o-;:::, ~"'/"'n."? /-'> ->1/ Charlotte McNiesh '"Ro ert L. Woodburn Clerk Administrator Mayor Notice of Meeting - Special Council Meeting Monday, Nov. 23, 1981 at 7:30 p.m. , -6- ---------