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HomeMy WebLinkAboutCC 07-27-1981 .J . '> Minutes of Regular Council Meeting Village of Arden Hills Monday, July 27, 1981 - 7:30 p.m. Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Presen t - Mayor Robert Woodburn, Councilmen Janet Hollenhorst, James Wingert, Diane McAllister, Maurice Johnson Absen t - None Also Present - Treasurer Donald Lamb, Engineer Donald Christoffersen, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm Approval of Minutes Wingert moved, seconded by Johnson, that Council approve the Minutes of the Regular Council Meeting of July 13, 1981 as sub- mitted. Motion carried unanimously. Business from the Floor None Public Hearin& (7:37 p.m.) Proposed Vacation of Service Drive Adjacent to Hamline Avenue North Lying South of th~ Westerly Terminus of Tiller Lane Mayor Woodburn opened the hesring at 7:37 p.m. and Clerk Admini- strator McNiesh verified publication of the Notice of Hearing in the New Brighton Bulletin on July 2nd and July 9th; also verified that the Notice was posted at three locations in Arden Hills: Ramsey County Library, Tony Schmidt Park snd the Village Hall. In Favor Mr. Ron Christianson spoke in favor of the vscation of the service drive, which will be consolidated with the westerly lot of Christ- ianson's First Addition to enlarge area for water storage and utilization by the residential lot. Opposed None Johnson moved, seconded by McAllister, that Council approve Resolu- tion No. 81-50, A RESOLUTION VACATING THE SERVICE DRIVE ADJACENT TO HAMLINE AVENUE NORTH LYING SOUTH OF THE WESTERLY TERMINUS OF TILLER LANE. Motion carried unanimously. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Resolution No, 81-51, Ordering Preparation of Proposed Assessment for Improvement No. SS-W80-2 (Kenna Addition) McAllister moved, seconded by Wingert, that Council approve Resol- ution No. 81-51, ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR IMPROVEMENT NO. SS-W80-2 (Kenna Addition). Motion carried unanimously. Resolution No. 81-52, Ordering Preparation of Proposed Assessment for Improvement No. P-80-l (County Road E) Council discussed plan items which could be added to the proposed assessment, e.g.. sidewalks, planner costs for plan preparation, landscaping and berming. It was noted that assessment can be reduced, but not increased without another hearing. After review of the plan and anticipated costs, Council discussed how to assess thi benefitted properties and the appropriate per- cent of cost to be assessed. . .- Minutes of Regular Council Meeting July 27, 1981 After discussion, Johnson moved that the allocation of the assess- ments be 50% assessed, 50% general tax roll after the deduction of state aid for street lighting. Motion was seconded by Wingert and carried (Johnson, Wingert, Hollenhorst voting in favor of the motion; McAllister and Woodburn voting in opposition). (3-2) In further discussion, Wingert suggested that Council establish the following baais for assessment on bo~h area and front footage; "',iJJ~ the front footage be the first 200 ft. in depth from the ~J_J' f~~ne of County Road E, and that the area for acreage assesa- ment be in general an additional 400 ft. deep beyond that 200 ft., except'in the case of the north .ide where the line is the Soo Line track, and that the relative ratio contribution be 8 to 1 between frontage and acreage. . Wingert moved, seconded by Johnson, that Council assess 88.9% of 50% of the cost of the project minus the s~ate aid'funds applied to the front footage; the re'm~ofder 11.1% to be assessed on the acreage basis from 200 ft.to ft. behind the front footage with the northerly boundary to be cut at an angle by the Soo Line, not to exceed 600 ft. for the aCT~age at both the north and south boundaries. Johnson moved to amend the motion to read 85% and 15%. Amendment was seconded by Hollenhorst and carried unanimously. (5-0) Ori,ginal motion voting in favor (4-1) carried (Wingert, Johnson, Rollenhotst, Woodburn of the motion; McAllister voting in' opposition'. '1''1' Wingert moved, seconded by Ho1lenhorst, tion No. 81-52, ORDERING PREPARATION OF IMPROVEMENT NO. P-80-l (COUNTY ROAD E). (5-0) ~hat Council adopt Resolu- PROPOSED ASSESSMENT FOR Motion carried unanimously. Status Report - RCWD Permit Approval, Improvement No. ST-8l-2 (Lexington!694 Drainage) It was reported that RCWD has approved the project, subject to five items which are relatively minor. The major item is to pro- tect downstresm facilities in case of overflow. Christoffersen noted that the adjustment can be effected within the original feasibility report estimate; noted that the Engineer's letter to Council relative to engineering fees does not include the Pre- liminary Report (1974). Request re Diseased Tree Removal - Marc and Helen Schmidt Council was r~ferred to letter from Marc and Helen Schmidt (7-17-81). Helen Schmidt asked Council's consideration of their request to remove their tree under the City's Dutch elm removal policy of 1979, because of the reasons outlined. MCAllister moved, seconded by Hollenhorst, that Council authorize the removal of the tree under the City's former policy; City to pay cost of removal in excess of $110.00. Motion carried unani- mously. (5-0) Evenson-Dodge, Inc., Public Finance snd Management - Thomas Bredeson Bredeson distributed copies of a resume of services performed by Evenson-Dodge, Inc., which he briefly outlined, asking for the opportunity to represent Arden Hilla in the bond market and future finance issues. . Bredeson, in answer to Treasurer Lamb's inquiry, said he would expect about six bids on the City's bonds; noted that this is never known. .. -2- ... . . Minutes of Regular Council Meeting July 27, 1981 REPORT OF VILLAGE TREASURER DONALD LAMB Investments $225,000 at Northwestern National Bank, St. Paul, for 4 mos. @ 16 5/8% interest, maturing November 13, 1981. $380,000 at Twin City Federal @ 17.65% interest for 6 mos., maturing January 20, 1982. $335,000 at Twin City Federal @ 18.25% interest for 3 mos., maturing October 21, 1981. McAllister moved to ratify the Treasurer's investments. Motion was seconded by Wingert and carried unanimously. (5-0) OTHER BUSINESS Request to Purchase Weed Sprayer, Mower and Grass Trimmer Council was referred to Buckley's memo of July 23, 1981. After review of memo and discussion, McAllister moved, seconded by Wingert, that Council authorize the purchase of the sprayer @ $I,240.00, the mower @ $280.00 and the trimmer @ $247.50 as per memo. Motion carried unanimously. (5-0) MSI Claims Center, Final Landscape Approval and Release of Bond Council was referred to report of Landscape Inspector Gene Kruck- enberg (7-21-81). .. Wingert moved, seconded by Johnson, that Council approve the final landscaping and authorize release of the bond. Motion carried unanimOUSly. (5-0) Case No. 81-17, Amended Special Use Permit Bethel College Council was referred to draft of Amended Permanent Special Use Permit - Case Nos. 78-5 and 81-17. In discussion, it was queried if the 15% site coverage by build- ings, drives, parking, walks, etc. includes the athletic complex ('7, Page 3). Also queTied was the meaning of Itextensivelt use of campus facilities ('1, Page 2). McNiesh was requested to check these with Planner Miller and Attorney Lynden respectively. Johnson moved, seconded by Hollenhorst, that Council approve the Amended Special Use Permit, Case Nos. 78-5 and 81-17 as written, subject to insertion of date on Page I and verification of 15% coverage on Page 3. Su~~estion re Diseased Tree Inspection Procedure Council was referred to letter from Cyril E. Sheehy (7-10-8l) and to Buckley's memo in response thereto (7-24-81). Council concurred with the present policy for testing tree samples, as outlined in Buckley's memo. Approval of Explanation of Variance Procedure After discussion of draft of Explanation of Variance Procedure, recommended by the Planning Commission as a "hand outlt to help applicants understand the procedure, it was the general concensus of Council that the last page (What is an "Undue Hardshipl1t) should be deleted. Council concurred with the remainder of the document, if the Planning Commission feels it will be helpful; considers it a document of the Planning Commission, not of Council, and, if followed, should not be interpreted to guarantee approval of a variance. Proposed Detached Pathway Policy - Ramsey County Council was referred to memo from Kenneth Weltzin, Ramsey County, re Proposed Detached Pathway Policy (7-20-81). -3- -- Minutes of Regular Council Meeting July 27, 1981 After discussion, Hollenhorst moved, seconded by McAllister, that Council approve resolution in response to Ramsey County policy re County's pathway system, relaying Council's opinion that it is the County's responsibility to design, build, main- tain and operate its pathways in the County system; maintenance thereof should not be the responsibility of the City. Motion carried unanimously. Finance Committee Recommendations re License/Permit Fees After review and discussion relative to recommended license/permit fees, Wingert moved, seconded by McAllister, that Council adopt the following annual fee changes: Bowling Alley Golf Driving Range Mechanical Devices Pool/Billiards Restaurant (day to day dining Grocery Rendering Plants Hotel/Motel Rubb ish Haule rs Photo Mortuaries So ft Drinks Barber/Beauty Shop a re a s $15/lane $100.00 $20/device $10/ t ab Ie $25/2000 sq. ft. or fraction thereof on ly) $15/2000 sq. ft or fraction thereof $300 (next year) $5/room $25 $25 $25 -0- -0- /te(.J-.(.;:~;.{;..-~~/,-, (fin 2 years) . Motion carried unanimoutly. (5-0) Council concurred with two-year review of license/permit fees. Recommendation re Park and Recreation Fall Program Council was referred to Minutes of the Parks & Recreation Meeting of 7-l4-81 and to proposed program activities recommended for approval. McAllister moved, seconded by Wingert, that Council approve the fall program actiVities as modified. Motion carried unanimously. (5-0) Public Works Building - Policy for Use Council was referred to memo from Johansen (7-23-81). Council concurred that after hours use of the public works build- ing should be at the di~cretion of the Public Works and Parks Department supervisors; part-time employee's use to be under a full-time employee's supervision, subject to prior approval by department supervisor. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE McNIESH Schedule Public Hearing - Case No. 81-l9A Wingert moved, seconded by Hollenhorst, that a Public Hearing be scheduled before the Planning Commission on WedneSday, August 5, 1981 at 8:00 p.m. at the Village Hall. Motion carried unanimously. (5-0 ) . Claims (Summer Playground Leaders) and Payroll Council was referred to July 28th list of checks, Nos. 1300 thru 1306 for seven summer playground leaders, and No. 1307, to Padel- ford Boat Co. for boat trip deposit, totaling $1,913.31 and to the July 28th Payroll. \ Wingert moved, seconded by Johnson, that Council approve the Pay- roll and additional checks as listed. Motion carried unanimously. (5-0) . -4- . . " Minutes of Regular Council Meeting July 27,1981 August Council Meeting Schedule Council concurred that August Council Meetings be scheduled on August 10th and 31st. Proposed Resolution Relating to Planned Use of Area Designated as Park in the Janet Estates Plat McNiesh explained that the resolution was prepared at the request of RCWD relative to the Valentine Hills No.2 Plat proposal; letter of 7-8-81, advising that Arden Hills does not intend to develop the area designated as a park on the Janet Estates Plat, and advis- ing that the land is intended to be used for open space and storm , drainage was not acceptable. In discussion, it was noted that I. The Comprehensive Development Land Use Plan shows the area as parks and open space and does not indiaate its development for park facilities. 2. The Janet Estates Plat designates the area as "parkfl. 3. RCWD approved the plat with stipulations requiring preservation of a certain per- centage of the marshland and storage capaciti on the prope~ty. Council concurred that McNiesh's letter of 7-8-81 states the intended use of the "pJ"rk" on the Janet Estates Plat; a resolu- tion is not appropriate. Council Reports Wingert reported that todate 10 companies have expressed interest in the North Suburban Cable Commission.a?=1pO. McAllister reported that the Parks Department proposes to spray the parks for dandelions this fall; referred Council to attach- ment to Parks Committee Minutes of 7-14-81 re estimated cost to spray 35 acres @ $250.00. Council authorized the expenditure. Johnson Sign Request Johnson reported that a "No Public Accesslt sign is desired on Shorewood Drive to discourage "temper f1are-upslt when people find there is no access to the lake after driving down Shorewood Drive. Council generally concurred that no attention is paid to signs of this nature. Shoreview Siren Test Johnson reported that the new siren system in Shore view was tested; only about 50% of the people contacted along the Arden Hills easterly boundary reported hearing the siren. Information was referred to Planner Miller. Woodburn asked rationale for request for, consulting serviCe by the Parks Committee for the development of Cummings Park. In discussion it was noted that the City parks customarily are to be designed by the Parks Director, with the aid of the Planner in specific instances, e.g. Hazelnut Park, because of the grade changes involved. It was noted that the Parks Committee has not been authorized to hire a consulting service. Adjournment Wingert moved, at 11:54 p.m. (j 47/'>--- I/;) , \ff4c~ il'&7Z7 tz} btJ /U2~/l_ Charlatte McNiesh Clerk Administrator seconded by McAllister, that the meeting adjourn Motion carried unanimously. (5-0) i r;J:~M-~' Robert L. Woodburn Mayor Notice of Meeting The next Regular Council Meeting will be held on Monday, August 10, 1981 at 7:30 p.m.