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HomeMy WebLinkAboutCC 05-26-1981 . ' . -. . Minutes of Regular Council Meeting Village of Arden Hills Tueeday, May 26, 1981 - 7:30 p.m. VUlaga Hall Call to Order Purauant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Preaent - Mayor Robert Woodburn, Councilmen Janet Hollenhorst, Diane McAllister, Maurice Johnson Absent - None Also Present - Attorney James Lynden, Bond Counsel Peter Popovich, Engineer Donald Christoffersen, Treasurer Donald Lamb, Planner Orlyn Miller, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm, Oath of Office - Mayor Robert Woodburn Clerk Administrator Charlotte McNiesh administered the osth of office of Mayor of Arden Hills to Robert L, Woodburn. Approval of Minutes Johnson moved, seconded by Hollenhorst, Council Meeting be approved as amended, that the Minutes of May 11th Motion carried unanimously, Business From the Floor None .. Resolution No, 81-34, Appointment to Fill Vacancy aa Councilman Mayor asked for names to ~. placed in nomination for the office of Councilman and nominated James Wingert, Hollenhorst moved, seconded by Johnson, that Council approve the appointment of James Wingert and approve Resolution No, 81-34, RESOLUTION APPOINTING COUNCILMAN TO FILL UNEXPIRED TERM. Motion carried unanimously, (Term expires December 31, 1982) Improvement No. ST 81-2, Lexington/694 Storm Drainage Shoreview/Arden Hills Joint Powers Agreement Lynden referred Council to his letter of 5-22-81 re 1) Cost Sharing Joint Powers Agree- ment and 2) Timetable, and sttachments thereto. After diSCUSSion, Council concurred that the Joint Powers Agreement, as amended, be executed by the Mayor and Clerk Administrator and forwarded to Shoreview for execution. Revised Time Schedule for Ordering Plsns, Advertising and Awarding Bids Council was referred to Christoffersen's letter of May 21, 1981 re Lexington and 694 drainage, and attached schedules, with and without assessment hearings, In discussion, Christoffersen noted that there is the possibility that, if the bids come in substantially less than estimated, it may affect whether sn assessment hear- ing, based on bids received, would be held by Shoreview, Christoffereen reported that he understands that Ramsey County has its plans about 75% complete; noted that the County would like to see Arden Hills/Shoreview advertise for bids before completlng their Lexington Ave. plans. Christoffersen said that he does not anticipate any' , constru, ction by Ram..y County on Lex!,nJb~o'p.);,~,HJ 'lAJk. ~ ~~ r{!~i spring. Christoffersen said it is h1,-un(jersta~!~tnat there will be no trouble carrying over the funding commitment to next year. Minutes of Regular Council Meeting May 26, 1981 In discussion of maintenance of Grey Fox Road through the winter, Christoffersen ssid they have had good success with crushed limestone which provides good settlement; prefers to leave the limestone through the winter; feels they can keep the limestone road open for truck travel, Discussion re Bond Ssle and Timing of Assessment Hearing Popovich explained that historically, Arden Hills has held assessment hearings after the work is complete and all costs are firm; noted that Shoreview is proposing to hold its assessment hearing based on bids received, Popovich noted that the money will not be needed until the contracts are let; suggested that bond bids and construc- tion bids could be let at the same time, Popovich explained that percent to be assessed is a judge- mental decision; must assess st least 20%, Popovich recom- mended that an appraiser be hired to give a "ballpark figure" of property worth before and after the,improvement;suggeated that a sub,equent "full fledged appraisal" can be made later if there is an actual challenge on certain properties. Popovich ,aid that establishment of a storm sewer district i, very seldom u,ed, but is a possible alternative; feals this would present problems. Internal financing vs bonding was discussed. Popovich explained that internal financing could squeeze too much and cause city to give up flexibility; said it appears a bond issue is needed, Lamb concurred, McNiesh suggested that the County Road E, storm drainage and possibly the northwest could all be included in the bond issue. that a feasibility hearing must be held ing a project in the bondings, Lexington/694 water project Popovich advised prior to includ- In further discussion relative to the Grey Fox Road Improve- ment, it was noted that MSA monies can be releasad as soon as preparation of plans and specifications are ordered; could also include this improvement in the bonding. Popovich advised that the city bond for all its needs at one time; noted it costs less to bond for more (the cost does not double at 2 million, over 1 million). Christoffersen reported that he has answered the inquiries of RCWD; it is his understanding that a permit cannot be issued until they have plana and specifications; they have approved the comprehensive general drainage plan, Christoffersen reported that he does not anticipate any changes or problems relative to the MnDOT joint powers agreement, After discussion, Hollenhorst moved, seconded by Johnson, that Council approve Resolution No, 81-37 ORDERING THE IMPROVEMENT AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR IMPROVEMENT ST 81-2, Motion carried unanimous ly, Resolution No, 81-36, Request for MSA Funding for Improvement No, P-80-1, Project B - Street Lighting, County Road E Christoffersen said be arrived at the $39,000 requested MSA fund- ing by reducing his cost estimate ($81,006) by $3,100, the cost of the one light on private property and 2 extra replacement standards; 50% of $78,000 ($77,906) . $39,000. Hollenhorst moved, seconded by Johnson, that Council approve aasolution No. 81-36, APPROPRIATION OF MUNICIPAL STATE-AID FUNDS TO C.S,A,H. Motion carried unanimously, -2- . , , . . . Mlnutes of Regular Council Meetlng May 26, 1981 Ordinance No. 218 - Flood Plain Management Planner Miller referred Council to amended draft of Ordinance No. 218, FLOOD PLAIN MANAGEMENT OIDINANCE, CITY OF AIDEN HILLS, MINNESOTA, Miller noted that the city may make more restrictive requirements, lf it desires, but cannot be less restrictive than the state standards (Minn, Iegs. NI 85-93), Miller noted that the Section on Subdivisions should eventually be included in the Subdivision Ordlnance when it is amended. Hollenhorst moved to diapense with the final reading of Ordinance No, 218. Motion was seconded by McAlliater and carried unanimously. . Johnson moved, seconded by Hollenhorst, that Council adopt Ordi~ nance No. 218, Floodplain Management Ordinance, as amended, Motion carried unanimously, REPORT OF VILLAGE TREASURER DONALD LAMB Investment $273,510.33 at American National Bank for 90 days, to mature August 24, 1981 @ 17.50% interest, McAllister moved to ratify the Treasurer's report. Motion was seconded by Hollenhorst and carried unanimously. Approval lor Construction of Gabions at Tony Schmidt Park by Ramsey County Public Work. Dept, Council was referred to plans dated 5-7-81 of proposed Lake Johanna Gabion Construction. McNiesh reported that the City Engineer has reviewed the plans and sees no prOblems with the proposed construction, McAllister moved, seconded by Hollenhorst, that Council approve the Lake Johanna Gabion construction as per plan submitted (5-7- 81). Hotion carried unanimously, Revision of 1981 VillaRe Appointments Mayor Woodburn made the following appointments Village appointments: amending the 1981 Acting Mayor - James Wingert Joint Fire Protection Board Repreaentative Alternate iCS Contracting Cities Representative - Alternate - - Maurice Johnson Robert Woodburn Robert Woodburn Maurice Johnson Hollenhorat moved to approve the appointments made by Hayor Woodburn, Hotion was seconded by Johnson and carried unanimously, Iesolution No. 81-35, Amending Resolution No, 81-3 by Changing Officers Authorized to Sign Checks for the City of Arden Hills Hollenhorst moved, seconded by McAllister, that Council approve Reaolution No, 81-35, AMENDING RESOLUTION NO, 81-3 BY CHANGING OFFICERS AUTHORIZED TO SIGN CHECKS FOR THE CITY OF ARDEN HILLS. . Motion carried unanimously, Public Works Committee Recommendations Council was referred to Johansen's memo of 5-20-81, Summer Employees After discussion, McAlliater moved, seconded by Johansen, that Council approve the summer employment of Steve Zehm and Todd Langenbach @ $6.00/hour and Ross Collier @ $3,75/hour as outlined in Johansen's memo. Motion carried unanimously. City Hall E&terior Painting McAllister moved, seconded by Hollenhorst that Council approve the exteriO~~ng of the City Hall at $1440,00, Motion did not carry (l ~, Hollenhorst voting in favor of the motion; Johnson, ~~ voting in opposition. -3- Minutea of Regular Council Meeting May 26, 1981 , Purchaae of Sand BlaatinR Equipment After discussion re rental vs purchase, it was moved by Johnaon, aeconded by HOllenhorat, that Council approve the purchase of the sand blaating equipment from Equipment Sales and Service at $1683,00. Motion carried unanimoualy, Hamline Avenue Striping McAllister moved, seconded by Johnson, that Council authorize the atriping of Hamline Avenue for safety purposes, from County Road F to Highway 96. Motion carried unanimously. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MC NIESH June Council Meeting Schedule Hollenhorst moved, seconded by McAllister, that June Council meet- ings be scheduled on June 8th, 22nd and 29th. Motion carried unsn- . imoualy. Office Clerk/Typist Council was referred to McNiesh's memo of 5-20-81. Johnson moved, seconded by Hollenhorst, that Council approve the leava of absence for Donna Hjortaas from June 12th to September 10th, and approve the employment of Florence Honan on a temporary baaia at $5,15/hour aa per McNi8Sh's memo, Motion carried unan- imously, Payroll and Application #12 and Final, C,W, Houle - Water Improvement No, W77-5 and 78-2 McNiesh requested Council approval of payment of two additional claima: $932.50 - Electro Watchman $844.29 - PERA Hollenhorat moved, seconded by McAllister, that Council approve the Payroll, Application '12 and Final to C.W. Houle and tha two additional claims, Motion carriad unanimously, Fireworks Display Perait - July 4th, North Lake Josephine Improvement Association McAlliater moved, seconded by Hollenhorst, that Council approve iaauance of a Fireworks Display Permit to the North Lake Josephine Improvement Asaoctation f9r July 4, 1981., )'"1 , n ._' J" .1._ '~ . ,_1" 7~u ~e,{:'" 9+IW<A&7<c// 00/~~ Y/7<'. ttt~ A'.X,.; ~~~ ;x~tL",u'<'JO a.AeJ,f::u'",,-€ .c1. COUNCIL LIAISON REpORTS Ramsey County League of Local Governments Hollenhorst referred Council to her memo 01 5-21-81 and attached liat of auggestions for RCLLG meetings; asked Council'a comments. Public Safety Johnaon reported that there will be a "follow up" meeting Wednea- day, May 27th with Chatham residents to review conditiona in the area. Parka Trinity Lutheran Church Parking Agreement McAllister reported that the Trinity Lutheran Church agreement is pending execution by the church; anticipatea it will be forwarded . to the city this week. Park Employee Council was referred to memo from Buckley (5-26-81) requesting approval of the employment of Andy Sorensen to work 40 hours/ week until he starts with the summer playground program on June 18th; Sorensen to replace Mark Gray who will not be able to work until June 15th because of back injury, McAlliater moved, seconded by Johnson, that Council spprove the hiring of Andy Sorensen @ $3.50/hour as outlined in Buckley'a me.o. Motion carried unanimously, McAllister reportad receipt of complaints re dandelions in the parks, suggested that parka be sprayed at appropriate time of year; matter referred to Buckley to determine, -4- , . Minutes of Regulsr Council Meeting May 26, 1981 Briarknoll Park Dedication McAllister reported that Mr, Dietrich has agreed to a $5,000 park dedication for Briarknoll, in addition to the trail dedication, Johnson moved, seconded by Hollenhorst, that Council accept the $5,000 dedication to be payable at the rate of $115/lot at the time of issuance of Building Permits in Second Addition, in add- ition to the platted pedestrian ways; dedication to be paid in, full within 2 years, Motion carried unanimously, Proposed County Fines Woodburn referred Council to letter from Court Administrator Bushinski re Proposed Increases In Parking Fina Schedule; Re- inatateaent of "L.te Pen.ltiea"l .aked Council's commenta. . In discusaion it was generally concurred that the cities should not atteapt to recover costs through fines; percentage wise it w.a felt the fines seea to be high in soae instances: $5 to $20 - where aigns prohibit stopping $5 to $25 - coaaerical truck in park $15 to $25 - snow emergency MnDOT Letters of 515 and 5/15/81 re TH51 East and West Ramos Traffic SiRnal Installation Aftar diacussion, McNiesh was requested to write to MnDOT for clar- ification of Arden Hills costs re the signalization, It is Counci1's undarstanding that Arden Hills will assume 25% of the cost of tha east ramp only and is awaiting comments from MnDOT relativa to whether the west ramp signal is warranted and, if it is, the cost to Arden Hilla, Ad 10urnmen t Hollenhorst moved, seconded by McAllister, that the meeting ad- journ at 12:20 a,m. Motion carried unanimously. June Council Meetinas: June 8, 22 and 29 at 7:30 p,m, at the Village Hall, (/!'u~4cm{;i})Plt~ Charlotte McNiesh Clerk Administrator ItA~J!??/~4~ Robert Woodburn Mayor . -5-