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HomeMy WebLinkAboutCC 04-27-1981 , Minutes of Regular Council Meeting Village of Arden Hills Monday, April 27, 1981 - 7130 p.m, Village Hall Call to Order Pursuant to due call and notice thereof, Acting Mayor Woodburn called the meeting to order at 7:34 p.m. -. Roll Call Present - Acting Mayor Robert Woodburn, Councilmen Janet Hollenhorst, Diane McAllister, Maurice Johnson. Absent - Mayor Charlie Crichton Also Present - Attorney James Lynden, Engineer Donald Christoffersen, Parks Director John Buckley, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm. AP~roval of Minutes Johnson moved, seconded by Hollenhorst, that the Minutes of the April 13, 1981 Council Meeting be approved as amended. Motion carried unanimously. Businesa From the Floor None. REPORT OY VILLAGE PARKS DIRECTOR JOHN BUCKLEY Purchase of PlaVRround Equipment Council vas referred to Buckley's memo of 4-24-81 and attachments thereto. In diacussion, Council suggested that firm for the proposed two playground structures; with those purchased in former years. Buckley reported that the structures previously cost about $2500.00; currently are about $6500.00+. Buckley said that waiting to order would cause a two-week delay; wants to order this month for instal- lation by mid-June; suggested he could have costs this week and share them with Council by phone; noted that the proposed purchases are within the budget. figures be obtained asked how costs compare After discussion, McAllister moved, seconded by Hollenhorst, that Council approve the purchases as outlined in Buckley's memo. Motion carried (McAllister, Hollenhorst, Johnson voting in favor of the motion; Woodburn voting in opposition.) Summer Maintenance Employees Council was referred to Buckley's memo of April 24th re Springl Summer Park Maintenance Personnel, and attachments thereto. -. Buckley reviewed the park maint,nance needs for the various parks and proposed personnel to sccomplish same; requested approval of hiring Kevin Fuller and Mike Gray for 20 hours/week in May and 40 hours/week June through August at $3.75/hour, After discussion, Hollenhorst moved, seconded by McAllister, that Council authorize the hiring of Kevin Fuller and Mike Gray at $3.75/hour as outlined in Buckley's memo. Motion carried unan- imously. (Council encouraged the hi~in8 of Arden Hills residents in the future whenever leasible.) Summer ProRram McAllister moved, seconded by Johnson, that Council approve the Summer Program as proposed. Motion carried unanimously. Minutes of Regular Council Meeting Ap rll 27, 19.81 , REPORT OF VILLAGE ATTORNEY JAMES LYNDEN Park Ordinance No. 214 Council was referred to a.ended draft of Ordinance No. 214, re- flecting recommendations of the Council, and including revised definition of open space (Section 1.2 c.). Lynden noted that the ordinance draft was forwarded to the Parks Committee for its recommendations to Council. Parks Committee Chsirman Adele Anderson reported that the Co.mittee recommends a complete ban on beer Dr alcoholiC beverages in the parks for several reasons: -park meintenance costs -lew enforcement problems -discriminatory to permit its use by certain groups and not others. -makes parks less desireble to more people if drinking is allowed. . Roger Droel, 1690 Lake Johsnna Blvd., presented a petition oppos- ing an ordinance which would permit use of alcohol in Arden Hills parks (Petition contained approximately 30 signstures from various areas of Arden Hills). Droel noted that people living adjacent to the parks oppose alco- hol use in the parks; won't let their children use the parks. Helene Hass suggested that a cost analysis be obtained from our neighboring Villages that do allow beer in the parks. After review of the Ordinance, and discussion, Johnson moved, seconded by McAllister, that Council waive the rules, and consider this the final reading. Motion carried unanimously. McAllister moved, seconded by Johnson, that Council adopt Ordin- ance No. 214, An Ordinance Adopting Regulations Governing The Con- duct of Members of the Public During Their Use And Enjoyment Of The City's Public Parks, amended as follows: 1. Delete Section 3.4 d. and e., (re-lettering balance of 3.4 (p.3) 2. Delete Sections 3.6 and 3.7, and re-number balance of Section 3. (p. 4) 3. Section 4.l0 be amended by placing s period after Open Space Site (line 4) and deleting balance of paragraph. Hotion carried unanimously. Trinity Lutheran Church Parkin~ License A~reement Council was referred to draft of agreement which should incorporate the legal description prepared by Parks Director Buckley. (memo of 4-17-81 - Legal Description of Church Property). Hollenhorst moved, seconded by McAllister, that Council approve the Parking License between Trinity Lutheran of Lske Johanna and . the City of Arden Hills as emended. Motion carried unanimously. Shoreview/Arden Hills Joint Powers Agreement Lynden referred Council to his letter of 4-24-81 Re: Avenue and 1-694 Drainage Improvement - Cost Sharing Agreement and attached copy of Jerry Fillvs letter of Lexington Joint Powers 4-22-81. In discussion, Christoffereen said he is agreesble to Filla'. revised Section 3(b) with the "add on" proposed by Attorney Lynden. Both Lynden and Christoffersen concurred with Filla's revised Section 10. Johnson moved, seconded by Hollenhorst, that Council approve the Cost Sharing Joint Power Agreement as outline in Lynden's letter of 4/24/81. end authorize execution of all necessary documents by the Acting Mayor and Clerk Administrator. Motion carried unan- imously. -2- Minutes of Regular Council Meeting April 27, 1981 Jay Bros., Inc. Special Use Permit Council was referred to Lynden's letter City of Arden Hills vs. Jay Bros., Inc. was sent to Attorney Filla. of April 24, 1981 re: et al., copy of which Lynden reported he has not heard from Mr. Filla; assumes, there- fore, that he ia agreeable to the points in the letter. After discussion, Council concurred with procedure recommended by Lynden in letter of April 24th to compel Jay Bros., Inc. to con- form to the Zoning Ordinance regulations. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN . Lexington 1-694 Storm Drainage, Alternate D and Status of RCWD Approval Council was referred to Christoffersen's letter of 4-17-81 and attached letter from MnDOT re Plan D. Christoffersen explained that the change was requested by Shoreview and is the same as Alternate C except that Arden Hills Detention Basin C-l is pro- posed to contain a larger volume of storage and the Shoreview Basin D-1 is proposed to be smaller than proposed in Alternate C Plan; sees no change in costs for Arden Hills but lowers the cost for Shore view . Christoffersen reported that RCWD has reviewed Alternate C, and is aware of Alternate D (letter of RCWD of 4-16-81); reported he has not received written approval of plans to date; referred Council to map illustrating the undeveloped areas south of 1-694; noted that no Council action is needed at this time. Report re Village Providing Traffic Counts for MnDOT Christoffersen reported that SEH has countersavsilable for use by Arden Hills on a loan basis this year, if the City desires to take the requested traffic counts for MnDOT; noted that the only cost would be to instruct the Public Works Dept. employee(s) in the operation of the counters. Noted that it is his understanding that the counts may be taken anytime and is probably going to be an on-gOing count by the municipa~ity for MnDOT. . Johnson moved, seconded by Hol1enho~~, c1:),at. couns..H./<..I~.t~ll.-P..!c~!.of".uz~.'7' ,-,,-.itA of the counting equipment from SEH fo;-Wff1~iY~U.V6 con1fifCr: . ACt:t"r"",f traffic counts by the City Public Works Dept. Motion carried uttan- imously. (McNiesh to see that counter(s) are covered by City's insurance.) . Improvement No. 80-1, County Road E - Project B, Street Lighting Christoffersen reported that the specifications are substantially ready for bid for the County Road E street lighting; referred Council to the lighting diagram which indicates lights at about 100 feet apart, alternating each side of the street, based on Planner Miller's proposal as discussed with the County Road E task force - concrete poles with steel arm, and in accord with NSP requirements for maintenance; suggested that it would be appro- priate to authorize advertisement for bid for Project B at this time to coordinate with the underground wiring which is apparently scheduled. In discussion, Johnson queried whether the type and height of the lighting standards have been determined; expressed concern that they conform with the base scheme; noted that it would be desirable to also coordinate the semaphore(s) with the street lights. Council concurred to refer the street lighting plans and specs to Planner Miller for his review snd report at the next Council meeting. Also requested at that meeting is response from the State Hwy. Dept. re type of semaphore and whether or not a sema- phor, is needed at the westerly ramp at STH S1. Improvement No. 80-1, County Road E - Project A, UnderQroun~h~~r~~~. In discussion re pendln9 easement, Chrl~toff:~:~n r~~~~~::~ reported easements, except that of Standard 011 ave III Ive the easement that It Is his understanding that Standar~ O~le:k In9the Island wi II if aSSurance Is given. In writing, that t e r of be provided. Council conculrretd thSatt ~~~~s6~if:~~e:s:~~: ~o~~~~uctlon of the County Road E Island p an 0 an the break as IndIcated thereon. Minutes of Regulsr Council Meetin~ April 27, 1981 REPORT OF VILLAGE TREASURER DONALD LAMB (Absent) Inveatmen ts 4-15-81 - $210,000 st Northweatern Bank St. Psul @ 14.55% interest to mature 7-14-81 4-20-81 - $365,526.88 at Northwestern Bank St. Paul @ 15,40% interest to mature 7-20-81 McAllister moved, seconded by Johnson, that Council ratify the Treasurer's investments as reported by McNiesh. Motion carried unanimously. . Other Business April 23rd Meeting of Mayors of Contracting Cities Woodburn reported that the deaire of the citiea contracting with Ramsey County Sheriff is to get a uniform contract; reported that Shoreview Manager Gary Dickson is attempting to contact Mr. Scarlet, Criminal Justice Dept., to act as a consultant for the municipal- ities involved; noted that if a proposed contract cannot be accom- plished during the next month, it will probably be delayed for another year. 4 Cou~il. con~rred ~'t#'Jf-<'-'-< 2-d ""'\f"li"-'$300 Hills' share. that a uniform contract may be deairable and to $400 expenditure for this purpose as Arden Proposed Signal Lights at Ramps - County Road E/Hwy. 51 See above re Impr. No. 80-1, Report of Village Engineer REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MC NIESH Cardiac Pacemaker's Maintenance Bond - Phase III, Landscaping Council was referred to memo from McNiesh (4-17-81) reporting that inspection of the planting and sodding at CPI will be scheduled within two weeks; Performance Bond in the amount of $14,580 ex- pires 4-21-81; recommending s reduction in the bond to $11,665 aa a Maintenance Bond to run to December 31, 1981. Johnson moved, seconded by Hollenhorst, that Council autborize a reduction in the bond to $11,665 as a Maintenance Bond, as recom- mended in McNiesb's me.o. Motion carried unanimously. May Council Meetings McAllister moved, seconded by Hollenhorat, that Council acbedula the following meetings in May: Monday, May 11 - Regular Council Meeting at 7130 p.... Village Hall 7/90 Wednesday, May 20 - Public. Hearing re Cable TV at EEt:O: p ... at the Roseville City Hall Tuesday, May 26 - Regular Council Meeting at 7:30 p.m., Village Hall. Motion carried unanimously. . Claims and Payroll Council was referred to list of Claims for Junior Mustang Basket- ball Coachea etc., and to the Payroll. Hollenborst moved, seconded by Johnson, tbat Council spprove the Claims and Payroll as submitted. Motion carried unanimously. Council Liaison Reporta It was noted that attendance at Public Works Co.mittee Meetings bas been poor of late; appointment of additionsl .embers waa aug- gested to supplement tbe committee. -4- . , Minutes of Regulsr Council Meeting April 27, 1981 McAllister reported that the May 12 Parks Committee Meeting will start at 6:30 p.m. at the Village Hall, at which time the Com- mittee will tour the Village parks; Council, and other interested persons were invited to join the tour. In discussion of city policy relative to hiring of part-time per- sonnel for summer programs and maintenance; it was recommended that Village residents be hired whenever possible; it was suggested that a notice informing residents of job openings, be-publiahed. Resolution No. 81-29 Council waa referred to McNiesh's memo relative to Governor Quie'. Eight Percent Levy Limit Proposal. . After discussion, Hollenhorst moved, seconded by McAllister that Council adopt Resolution No. 81-29, Resolution Oppoaing Governor Quie's Eight Percent Levy Limit Proposal. Motion carried unan- imously. (Certified copy to be sent to Governor Quie, Senators Ashbach and Mae, Representatives Novak and Sieben. In discussion of City policy, relative to purchases of $5,000 and over, it was Council's understanding that specific quotes be ob- tained for Council's consideration, even though the item was bud- geted. In further discussions relative to the budget, Council con- curred that it is essential that time spent on specific jobs be accurately recorded to proper department and job category. Adjournment McAllister moved, seconded by Johnson, that the meet- ing adjourn at 11:40 p.m. Motion carried unanimously. /'", - Cd ~ "',' (/" x-:). ~(l(14 X If;!/.) V;{,-~~I....~ Charlotte McNiesh Clerk Administrator ;;/) / /J .-::"'f / //1' /'Z'../ / ./' ~"'J/ 1.- ! obert Woodburn Ac ting Mayo r Notice of Meetings: Monday, May 11th - Regular Council Meeting at 7:30 p.m. at the Village Hall. {','S't!J. Wednesday, May 20th - Public Hearing re Cable TV at ~ p,lR. at the Roseville Village Hall. Tuesday, May 26th - Regular Council Meeting at 7130 p.m. at the Village Hall. . -5-