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HomeMy WebLinkAboutCC 04-13-1981 , '" Minutes of Regular Council Meeting Village of Arden Hills Monday, April 13, 1981 - 7:30 p.m. Village Hall Call to Order Pursuant to due cal1 and notice thereof, Mayor Crichton called the meeting to order at 7:30 p.m. Roll Call Present - Mayor Charlie Crichton, Councilmen Janet Hollenhorst. Robert Woodburn, Diane McAl1ister, Maurice Johnson. Absent - None . Also Present - Village Attorney James Lynden. Engineer Donald Christoffersen, Treasurer Donald Lamb, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm. Approval of Minutes McAllister moved. seconded by Hollenhorst. that the Minutes of the March 23rd Council Meeting be approved as amended. and the Minutes of the March 30th Council Meeting be approved as submitted. Motion carried unanimously. Business from the Floor None REPORT OF VILLAGE ATTORNEY JAMES LYNDEN Lexington Avenue/694 Drainage Improvement Council was referred to Lynden's letters of 4-8-81 and 4-10-81 re Lexington Avenue Storm Drainage Project ST 81-2, and attached letter from Shoreview Attorney Jerome P. Filla re Lexington Avenue and 1- 694 Drainage Improvement Cost Sharing Joint Powers Agreement. In discussion of Lynden's letter of 4-8-81 re assessment procedures. Lynden suggested that Council confer with Bond Consultant Popovich re development of city strategy for calculating assessment. to be levied on benefitted properties. Johnson asked about the "delay factor" the city may face because Shoreview wishes to conduct its assessment hearing before it de- cides to go ahead with the project. The project time schedule was explained by Christoffersen. lie re- ported that Shoreview has scheduled a Public Improvement Hearing on April 20th; if improvement is ordered. the next step would be to order preparation of plans and specifications and advertise and receive bids; upon receipt of bids, Shoreview wants to then hold an Assessment Hearing based on the bids (this would be 3 to 4 weeks after bids are received). . Crichton noted that Arden Hills has customarily proceeded with the project, and after all the bids are in, hold an assessment hearing and spread the costs; noted that if this Council wishes to change this policy to that suggested by Shoreview, it may; noted that there may be some delay in the time schedule whether or not Arden Hills proceeds this way. Christoffersen noted that this delay has been built into his sched- ule (Shoreview to hold assessment hearing, then wait 30 days before award of the contract). McAllister suggested that Arden Hills adopt the same procedure; prefers to know how the project will be paid for before ordering the improvement; feels that the property owners would also like to know the percentage they are going [0 be assessed. Minutes of Regular Council Meeting April 13, 1981 " . . Crichton noted, that whether the assessment hearing is held before or after award of bid is based on whether there are to be assess- ments; One of the thoughts is that Arden Hills might want to take the approach of a storm drainage improvement area which would be a separate taxing district. Lynden briefly reviewed Chapter 444 provisions re its possible ramifications and the delay pending establishment of the district by ordinance. After discussion, Council concurred that a Special Council Meet- ing be scheduled on Monday, April 20th at 7:30 p.m. to discuss assessment procedures with Bond Consultant Peter Popovich. In discussion of the four concerns raised by the Shoreview Council . relative to the proposed Joint Powers Agreement, Johnson said he would like to see a sketch of the flows from Island Lake and how they impact Arden Hills; also queried point number 4 of Filla's letter. Christoffersen said he would prepare the Island Lake flow sketch; noted that the New Horizon Homes Development (Cty. Rd. F, east of Deluxe Check) does not substantially affect the total drainage picture, but he will show it on a map. In discussion of Bethel ditch capacity, Christoffersen said it appears it will satisfactorily accommodate flows of 200 to 250 cfs. Council discussed point number 3 relative to payment of costs should .Arden Hills or Shoreview decide to abandon the project. Council concurred to defer resolution of this matter to the April 20th meeting. REPORT OF VILLACE ENGINEER DONALD CHRISTOFFERSON Improvement No. P-80-l, County Road E Resolution No. 81-23 It was reported that the Attorney for McGuires may want some changes in the proposed easement; wants indemnification, if an in- jury should occur, compensation, and the area returned to its orig- inal status at completion of the project. Lynden said the changes, except for the compensation which Council concurred is not accept- able, seem reasonable. if McGuires pays all costs for the changes and the changed easement location is first approved by the city engineer. After review of the status of three other easements, not yet re- ceived (Flahertys, Standard Oil and Carrolls), it was moved by Woodburn, seconded by Hollenhorst, that Council adopt Resolution No. 81-23, APPROVING PLANS AND AUTHORIZING EXECUTION OF AGREEMENT WITH NORTHERN STATES POWER COMPANY FOR PROJECT A IMPROVEMENT NO. P-80-1. Motion carried (WOOdburn, HOllenhorst, Johnson, Crichton voting in favor of the motion; McAl1ister voting in opPOSition). Proposal re Maintenance of Traffic Signals at East and West Ramps of T.H. 51 - MnDOT Council was referred to letter from MnDOT (4-1-81) re proposed maintenance of signal systems of the T.H. 51 east and west ramp intersections. . After discussion, Woodburn agreed to contact MnDOT re the proposed shared maintenance of the signal system and street lights and to discuss the need for the west ramp signal. Bid Award - Water Tower Painting Council was referred to Christoffersen's letter of 4-9-81. reCOm- mending award of bid to the 10w bidder. Al1ied Painting and Reno- vating Inc. in the amount of the bid and denying the use of the substitution. After discussion. Hollenhorst moved, seconded by McAllister, that Council award the bid to Allied Painting and Renovating Inc. at $17.300 as per specifications. Motion carried unanimously. -2- , Minutes of Regular Council Meeting April 13, 1981 Representative Steve Novak Novak discussed issues before the legislature this session; noted that the State Budget has been dominant and reported some of the possible solutions to the deficit under coosideration: -add 1~ to sales tax -freeze on indexing -pattern State Income Tax re medical after Federal -eliminate Federal deductible from State Tax Novak noted that other issues to be resolved this legislative session are: . -Proposed 20% decrease in Workmen's Compensation. -Congressionsl and State redistricting -unemployment compensation -school aid. In discussion of local issues, Novsk was informed of Council's con- cerns re the lowering of the level of Round Lake, and of apparent conflicting and overlapping water control laws which should be straightened out. MnDOT Request for Village to Provide Traffic Counts Council was referred to letter from MnDOT (2-23-81) ~nd Christoffersen's letter of 3-19-81 re traffic counting in Arden Hills. After discussion, Council requested that Johansen ascertain cost of counting equipment, and that Christoffersen obtain additional information from MnDOT relative to the counts requested, for Council's consideration. MSA Funds Christoffersen referred Council to a letter he received from MnDOT re Unencumbered Construction Fund Needs Adjustment, reminding that construction contracts must be awarded by June 30th to reduce con- struction fund balance to the allowable limit to avoid a possible needs adjustment. Christoffersen reported that the amount Arden Hills has in the fund will not be cut, but next year's allotment may be reduced if the money is not spent; suggested that the City notify the State of the city's reasons for not spending the construction fund monies to date. RCWD - Weir Construction So. of Cty. E-2 Concern was expressed relative to RCWD meeting minutes re Arden Hills' concerns pertaining to the Weir construction south of E2. Crichton agreed to relay Council's concern to RCWD (requested a copy of City's original letter to RCWD and a copy of Christoffersen's memo to the Council re these structures). OTHER BUSINESS . Addition to Comprehensive PIan Council was referred to Planning Memo of April 2, 1981 re Compre- hensive Development Plan, and to letter drafted by Christoffersen relative to items 1 and 2 therein. After discussion, Council authorized: 1. Christoffersen to send his proposed letter to Metro Council, amending the decision date re alternate sewer routes to December, 1981, and 2. Addition of Items 3 to Public Utilities Policies (Page 91), and 3. Addition of Item 4 to Official Controls Section Imple- mentation Element (page 97), as proposed in Planning Memo. -3- Minutes of. Regular Council Meeting April 13, 1981 . , Case No. 80-19 McClung Second Addition Council was referred to cross section of lots 7 and 10, proposed McClung Second Addition Preliminary Plat and to McClung's memo of 4-13-81. After discussion, Woodburn moved, seconded by Johnson, that Council approve the Preliminary Plat of McClung's Second Addition as pro- posed at tonight's meeting (April 13, 1981), contingent upon de- velopment Agreement and Performance Bond approval by the City Attorney. Motion carried unanimously. (Proposed Preliminary Plat of McClung's Third Addition was de- ferred to a later meeting). Human Rights Commission Recommendations-Junior Member . Council was referred to Human Rights Committee Minutes of April 2nd. Mayor Crichton appointed Sheryl Laden as Junior Member of the Arden Hil1s Human Rights Commission for calendar year 1981. Woodburn moved to ratify the Mayor's appointment. seconded by Hollenhorst and carried unanimously. Motion was Annual Heeting of Human Rights CEmmission Council authorized the attendance of Human Rights Commission members at the Annual Meeting @ $20.00/person within amount budgeted. Turf Aerator Council was referred to Buckley's memo of 4-9-81 re turf aeration. After diacussion, McAllister moved, seconded by Johnson, that Council approve the purchase of the Demo - R.L. Gould aerator at $1700 as per Buckley's memo of 3-27-81. Motion carried unanimously. Report on Meetings re Round Lake Crichton reported that Fish and Wildlife proposes to lower the lake level, residents object to same. Pending a public meeting on May 5th at Mounds View High School gym at 7:30 p.m., Fish and Wild- life has aBreed to replace the stop logs at the outlet and residents .have agreed to clean up debris along the fenced lakeshore. Crichton reported that if downstream drainage is impacted, City would no doubt get involved; noted that DNR controls lake levels; Fish and Wildlife, therefore, will need a permit from ~R relative to in and out water. ~NR Report on Meeting re Sanitary Landfill Site Johnson reported that a meeting was scheduled at 11:00 a.m. on April 6th at the County Board RODm; time did not permit his stay- ing until this item was on the Agenda. Johnson reported that specific sites have been checked by the staff, one of which is northwest of Sunfish Lake in the araenal grounds; feels it rather remote that the arsenal will be aelected. Johnson reported that the meeting was of orientation, not of decision making. Crichton queried whether a landfill site so close to Marsden and Sunfish Lake would possibly permeate the whole water table. . Memo re Newspaper Delivery Council was referred to McAllister's memo of April 2nd re News- paper Delivery Boxes. McAllister said she considers the orange and yellow tubes a blight on the landscape. It was noted that Roseville is currently considering a ban on the tubes. No action was taken. REPORT OF CLERK ADMINISTRATOR CHARLOTTE ~iC NIESH Briarknoll Sign Variance Application McNiesh reported that Briarknoll has applied for a sign variance which will be considered by the Planning Commission on May 6th; current temporary sign permit expires on April 30th. -4- . Minutes of Regular Council Meeting April 13, 1981 Council concurred to extend the temporary permit until May 31st, pending resolution of the sign variance application. Asses.sment Search Fee Council was referred to McNiesh's memo of 4-9-81. Hollenhorst moved, seconded by Woodburn, that Council approve the $5.00 assessment search fee, effective May 1, 1981. Claims and Payroll Johnson moved, seconded by McAllister, that Council approve the Claims and Payr~ll as submitted, including the duplicate check in the amount of $1121.79, which was lost. Motion carried unanimously. . Resolution Nos. 81-24, 81-25, 81-26, 81-27 and 81-28 McAllister moved, seconded by Crichton, that Council adopt the following resolutions: RESOLUTION NO. 81-24, REPEALING RESOLUTION NO, 80-64 AND ESTABLISH- ING PERMIT FEES FOR APPLICATIONS UNDER CITY ZONING AND SUBDIVISION APPLICATIONS, as submitted, RESOLUTION NO. 81-25, RESOLUTION ESTABLISHING FEES FOR MUNICIPAL WATER UTILITY, as amended, RESOLUTION NO. 81-26, RESOLUTION ESTABLISHING LOCATION AND DEVELOPMENT FEES FOR MOBILE HOMES IN A MOBILE HOME COURT, as submi tted, RESOLUTION NO. 81-27, RESOLUTION ESTABLISHING INVESTIGATION AND LICENSE FEES FOR MASSAGE, RAP AND SAUNA PARLORS, as submitted, RESOLUTION NO. 81-28, RESOLUTION ESTABLISHING SEWER AVAILABILITY CHARGE (SAC), as submitted. Motion carried unanimously. Revenue Bond__l.!'o.9~!J' Council concurred that it would entertain a proposal for the 3- parcel area which is considered to be deteriorating; concurred that it would conceivably be in the city's interest to consider revenue bond funding for this area - County Pd. E Texaco Station and two parcels behind it. Suburban Cable TV Utility Council discussed apparent ambiguities in the city code relative to definition of utilities. Hollenhorst agreed to relay Council's desires to Wingert for auggested wording changes pertaining to Cable TV, windmills, towers, etc. Adj ournmen t Johnson Dloved, at 11:40 p.m. seconded by Hollenhorst, that the meeting adjourn Motion carried unanimously. Olu/il&~ Charlotte McNiesh Clerk Administrator L2o.;Q',q CJ2L Charlie Crichton Mayo r . Notice of Meetin~s Special Council Meeting - Monday, April 20th at 7:30 p.m. Regular Council Meeting - Monday, April 27th at 7:30 p.m. -5-