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HomeMy WebLinkAboutCC 02-23-1981 , # ~ Minutes of Regular Council Meeting Village of Arden Hills Monday, February 23, 1981 - 7:30 p.m. Village Hall Call to Order Pursuant to due call and notice thereof, Mayor Crichton called the meeting to order at 7:32 p.m. Roll Call Present - Mayor Charlie Crichton, Councilmen Robert Woodburn, Janet Hollenhorst, Diane McAllister, Maurice Johnson. Absent - None . Also Present - Village Engineer Donald Christoffersen, Treasurer Donald Lamb, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm. Approvsl of Minutes McAllister moved, seconded by Hollenhorst, that the Minutes of the Council Meetings of February 9th and February 11th be approved as amended. Motion carried unanimously. Business From the Floor None REPORT OF VILLAGE PARKS DIRECTOR JOHN BUCKLEY 1981 Capital Improvement Plan Council was referred to the Minutes of the Parks and Recreation Committee Meeting of 2/10/81 and attachments thereto. Buckley re- ported that the Committee recommends approval of the 1981 Capital Improvement Plan as submitted. In discussion, Buckley noted that Perry Park experiences a great deal of family activity; Committee feels there is a need for play apparatus in this park for the young children. Concern was ex~ pressed that the plan appears to exceed the 1981 budget. Buckley explained that $35,000 was budgeted for 1981; $47,900 expenditure is proposed based on dedication money which goes into the Park Fund; noted that eXpenditurea in 1980 were under budgeted amou~t. McAllister moved, seconded by Hollenhorst, that Council approve the 1981 Capitsl Improvement Plan for Arden Hills Parks as sub- mitted. In further discussion, concern was expressed re approval of the listed expenditures, prior to detailed review of the major pur- chases by Council. . Motion did not carry (McAllister, Hollenhorst voting in favor of the motion; Woodburn, Johnson, Crichton voting in opposition). Woodburn moved, seconded by Johnson, that Council approve the 1981 Park Improvement Schedule in concept; major expenditures to be reviewed in detail by Council. In further discussion, Johnson the motion to allow Buckley to items up to the budget figure said he would consider amending determine priorities of any of the (1 through 10 as ite~ized). It was noted that dedication money is not only designated for parks and playgrounds, but also for public open space and/or storm water holding areas or ponds. ~ - . Minutes of Regulsr Council Meeting February 23, 1981 Woodburn moved to amend the motion to approve the 1981 Capital Improvement Plan up to the $38,000 budgeted amount. ($35,000- site improvement; $3,000 - Planning Consultant) Amendment to the motion carried (Woodburn, Johnson, Crichton voting in favor of the motion; Ho llenho rs t, McAllis te r vo ting in oppos i tion) . Amended motion carried (Woodburn, Johnson, McAllister, Crichton voting in favor; Hollenhorst voting in opposition). (McNiesh noted that it has been Village policy that Capital out- lay items require Council approval.) Trinity Church Parking Agreement Council concurred with the changes to the Trinity Lutheran Church Parking Agreement as recommended by the Parks and Recreation . Committee (Minutes of 2-10-81). (It was noted that the general con census is that the Agreement could be simplified; map is sttached; legal description is missing.) Proposed Park Site - South of Round Lake Buckley referred Council to his memo of 2-20-81 outlining his con- cerns re a proposed development conflict with the proposed park site south of Round Lake. Council concurred that Buckley's concerns be relayed to the Plan- ning Commission for its consideration in conjunction with review of the proposed tower development. Park Ordinance Woodburn referred Council to a telephone poll of 62 Arden Hills residents, which he conducted relative to four questions relatinS to use of the Village parks. Woodburn reported that he was gratified to find that about 50% of those called, have used the city parks and trails the past year. He noted that the poll indicated that about 63% favored beer beins allowed at a family picnic in the parks. McAllister expressed strong objection to the validity of the poll; said she feels the questions were "loaded". Buckley Eequested that the Parks Committee be given a copy of the poll for its con- sideration. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Improvement No. P-80-1, County Road E - N.S.P. ground Electric Herman (Spike) Johnson (N.S.P.) briefly reviewed proposed underground electric and showed samples be used. Plans for Under- the plans for the of the cables to Christoffersen reported that some easements have not been obtained to date; should have them prior to the March 9th meeting, at which time Council will presumably have sufficient information to deter- mine whether or not to proceed with the improvement. It was noted that burying of the telephone lines is to coincide with the under- ground electric project. Improvement No. ST81-2, Lexington/694 Storm Draina~e Christoffersen referred Council to his letter of 2-19-81 and attached proposed schedule for the Lexington Avenue/I-694 Storm Drain improvement, prepared by the Shoreview and Arden Hills Engineers, based upon a bid award about the first of July. After a brief discussion, Hollenhorst moved, seconded by Johnson, that Council adopt Resolution No. 81-1&, Ordering Preparation of Updated Feasibility Report for Improvement No. ST81-2. Motion carried unanimously. .' 2 ~ Minutes of Regular Council Meeting February 23, 1981 It waa Council's understanding that the Arden Hills/Shoreview Agreement will assure that Shoreview pay costs simultaneously as incurred by Arden Hills, to assure that Arden Hill's outlay does not exceed its share of the improvement costs. Resolution No. 81-16, Ordering Feasibility Report No. 81-1, Grey Fox Road Council was referred to explained that approval ticipates the bid award for Improvement draft of Resolution of the plans by the about August 1st. No. 81-1&. Christoffersen State is pending; an- Johnson moved, seconded by McAllister, that Council adopt Resolu- tion No. 81-16, Ordering Feasibility Report for Improvement No. 81-1, Grey Fox Road. Motion carried unanimously. . Christoffersen reviewed the alternate street width and on-atreet parking restrictions appling to each. 36' wide - no parking either side 46' wide - one side parking only 66' wide - both aide parking ~.... I" (t.~, ~""-- ..f:.';'" .7.1':-(/( l" / , , \;~Ft/ ~,,!(.;,t,k.(f.:,/I.,[' /( ,y Council concurred that a 36' wide street. with no on-street park- ing, is considered adequate, since ordinance provides that suffi~ cient off-street parking be provided when properties are developed, and there is capacity for off-street parking which is not being utilized. Council concurred that the improvement of Grey Fox Road should not include the improvement of the north/south frontage road from Grey Fox to Highway 51; concurred to defer this until a later date. Christoffersen noted that the type of railroad crossing has not been decided, but will be a substantial cost item. In further discussion re the Lexington Ave. Improvement by Ramsey County, Christoffersen advised that the City will be charged 75% of curb costs; noted thst Council should determine whether to assess for drainage, curb etc. Christoffersen was requested to include his recommendations in his report to Council. REPORT OF VILLAGE PUBLIC WORKS SUPERVISOR BUD JOHANSEN purchase of Sickle Bar for Massey-Ferguson Tractor Council was referred to Johansen's memo of 2-20-81. Woodburn moved, seconded by Hollenhorst, that Council approve the purchase of the sickle mower from Farm Service at a cost of $1,200.00 as pe r Johansen's. memO. Motion carried unanimously. . Repair of Booster Pumps and Check Valves Johansen explained that the General Repair bid of $9,121.30, for repair of the booster pumps and check valves, exceeds the budget by about $1,100; if parts can be re-used, a substantial saving could be realized and repair costs would be within the budget; noted that this cannot be determined until repairs are made. Woodburn moved, seconded by Johnson, that Council authorize award of the bid to General Repair Service st $9,121.30. Motion carried unanimously. Needs Assessment - Additional Water Tower Johansen reported that it has been determined that the Red Fox Road booster station site is adequate for a 1~ million gallon water tower, if and when needed; reported that the Public Works Committee requeats that the Engineer ascertain whether the City will eventually need another water tower and, if so, when and how large. Council concurred that Engineer Christoffersen be authorized to prepare a rough water tower needs assessment, prior to August 1981, as requested. 3 ~ Minutes of Regular Council Meeting February 23, 1981 Eide Circle - Sight-line Problems at Hamline Avenue Johansen reported that, at this time of year, without leaves on the trees, there does not appear to be a sight-line problem exit- ing from Eide Circle onto Hamline; conceivably, when the acrub willow trees leaf out, there may be a problem. Johansen said the problem can be resolved readily by removing the trees from the swamp area north of Eide Circle. Council action was deferred, pending an on-site inspection by McAlliater and Hollenhorst to see if the tree removal is actually necessary. Safety Bulletin Review Johansen reviewed the safety bulletin received subsequent to a ... workmen's compensation insurance inspection; noted the following: -flammable liquids are currently stored in OSHA approved containers. '-p~destal-mounted drill press is mounted solidly to heavy work bench; thinks inspector had the grinder in mind, which could be steadied. -mezzanine railing, now installed, is about 10" too ahort; will inatall the required toe board. -sign, stating weight capacity of mezzanine, will be inatalled. -will encourage employeea to use the seat belts, which are installed, but not used. -feels the City is a "pretty safe place to work"; will resolve the problems outlined. No Parking ~igns - Grey Fox Road Johansen reported that the "No Parking" signs have been ordered; not installed to date. Water Main and Sewer Force Main Breaks Johansen reported a water main break on County Road F (west of Qld Hwy. 10) and a sewer force main break at Lakeshore Place and ~wy. 96 on Saturday, February 21st. , REPORT OF VILLAGE TREASURER DONALD LAMB Investment $311,758.75 at American National Bank, St. Paul @ 14.75% for 90 days, to mature on May 26, 1981. McAllister moved to ratify the Treasurer's investment. Motion was seconded by Hollenhorst and carried unanimously. OTHER BUSINESS Policy re Zoning and Subdivision Applications Consisting of Several Req ues ts After discussion, Council concurred that the fee for a Special Use Per~~~~l,anned Unit Development covers any variances which it may........-,; other fees are to be separately charged as adopted by Resolution No. 80-64. (Resolution 80-64 to be re-worded to make it clear that a separate variance charge will not be made for variances included in a Special Use Permit or Planned Unit Development; also that the fee for an Amended Special Use Permit is the same for a Special Use Permit. . Park Dedication Status Report Council reviewed pending dedications which are to be resolved prior to granting occupancy permits. . McAllister and Crichton to negotiate dedications with developera, and submit recommendations to Council for approval. 4 . Minutes of Regular Council Meeting February 23, 1981 REPORT OF VILLAGE CLERK ADMINISTRATOR Temporary Real Estate Sign - Briarknoll After discuasion, in which Council concurred that a variance would be necessary for the existing temporary sign (48 sq. ft.), Hollenhorst moved seconded by McAllister, that Council extend the temporary permit until April 30, 1981, with the anderstanding that the applicant will apply for a variance for the temporary real estate sign, or reduce the size of the sign to meet the 32 sq. ft. maximum area established by Ord. No. 216. Motion carriea unanimously. March Council Meetings Woodburn moved, seconded by Johnson, that Council schedule three meetings in March: . March 9th (Regular) March 23rd (Special) March 30th (Regular) Motion carried unanimously. Payroll Johnson moved, seconded approved as submitted. by Hollenhorst, that the Payroll be Motion carried unanimously. Status Report - Mpls. Hide and Tallow Pollution Control Equipment McNiesh reported that Dave Fridgen, New Brighton Sanitarian, has advised that the rendering plant equipment installation is on schedule; will apparently meet the PCA deadline of May 15th; thinks it will pass the standards. City of Little Canada - Letter of 1-27-81 Council was referred to letter from Little Canada re Suggested Methods for Evaluating the Cost-Effectiveness of Police Patrol Services Contract. McNiesh reported that Falcon Heights did not pass on it; Shoreview approved, subject to approval of the other cities, and availability of additional funding. Council tabled action to the next Council meeting. Crepeau Park Signs Council was referred to McNiesh's memo of 2-20-81 - Donation - Council concurred that sign(s) for Crepeau Park would be a good use of the "Crepeau Appreciation Dinner" fund balance of $96.23. Council referred the matter to Buc~ey to make arrangements for the signs. It was suggested that three signs would be appropriate at the following locations: Pine Tree Drive and Harriet Ave. Dellwood Avenue at park Benton Way at park . Rice Creek Watershed District - Meeting of 10-10-80 Concern was expressed rs some apparent inconsistencies displayed by RCWD; also of concern was the Board's ~isappointment" (Project Review 80R22) which reaulted in the shooting of untreated water from a subdiviaion directly into Lake Josephine. Council concurred that Mayor Crichton invite Board Member Diane Harstad to attend an Arden Hills Council meeting (March 23rd if poasible). Commissioner Orth's Proposed Legislation Status Report and RCWD/ Municipality Meeting Schedula McNieah was requested to write to Commissioner Robert Orth ex- plaining that the Arden Hills Council desires to settle its calendar over the next months and would appreciate his munici- pality meeting schedule with RCWD; also to express Council's interest in the status of his proposed legislation. 5 .. Minutes of Regular Council Meeting February 23, 1981 C.C. Ludwig Award Nomination Council concurred to nominate Henry J. Crepeau, Jr. for the C.C. Ludwig Award For Distinguished Municipal Service. Adjournment Hollenhorst moved, seconded by Woodburn, that the meeting adjourn at 10:29 p.m. Motion carried unanimously. ~~ Charlotte McNiesh Clerk Administrator (QJJ. v. C.c~ Charlie Crichton Mayor . Notice of Meeting The next Regular Council Meeting will be on Monday, March 9. 1981 at 7:30 p.m. at the Village Hall. . 6