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HomeMy WebLinkAboutCC 10-14-1980 _.__n_.. ..__ , , Minutes of Regular Counci 1 Mee tin g Vi llage of Arden Hills Tuesday, October 14, 1980 - 7:30 p.m. Village Hall Call to Order- Pursuant to due call and notice thereof, Mayor Crepeau called the mee ting to or de r at 7: 30 p .m, Roll Call Present - Mayor Henry J. Crepeau, Jr. , Coun ci lmen Charlie Crich ton, Robert Woodburn, James Wingert, Ward Hanson . Absent - None Also Present - Vi llage Attorney James Lynden, Tre as ure r Donald Lamb, Planner Orlyn Miller, Parks Director John Buckley, C le rk Administrator Charlotte MeN iesh . De put Y C le r k Dorothy Zehm. Approval of Minutes Crichton moved. seconded by Hanson, that the Minutes of the Special Council Meeting of September 29th be approved as submitted and the Minutes of the Regular Council Meeting of September 29th be ad as amended. Motion carried unanimously. approv- Business from the Floor None REPORT OF VILLAGE ATTORNEY JAMES LYNDEN Contract for Deed-Storage Gar a ge and Pilgren Property Council was referred to Resolution No. 80-54 and attached Agree- ment, Exhibit A, authorizing the sale of the New Brighton Road storage building and adjacent property. Wingert moved, seconded by Crichton, that Council adopt Resolu.. tion No. 80-54, RESOLUTION AUTHORIZING THE SALE BY CONTRACT .FOR DEED. OF STORAGE BUILDING AND LAND ON NEW BRIGHTON ROAD TO LAKE JOHANNA FIRE DEP ARTMENT , IN C., and authorize execution the re- of by the May 0 r and Clerk Administrator. Motion carried unanimous- ly. Ordinance No .215 , Amending Ordinance No. 213 , Zoning Ordinance, to Rezone Town Crier Site and Proposed Motel Si te from 1-2 to B-2, Introduce By Ti tle Woodburn moved, seconded by Crichton, that Council in t rodu'ce Ordinance No. 215 by ti t le AN ORDINANCE REZONINC CE RT AI N P ARCE LS OF LAND ABUTTING RED FOX ROAD AND LEXINGTON AVENUE NORTH FROM 1-2 to B-2, and dispense with the final re a din g , Motion carried unanimously, Hanson moved, seconded by Wingert, that Council ad op t Ordinance No. 215, Motion carried unanimously. . Special Use Permit - Bethel College Council was referred to draft of Permanent Special Use Pe rmi t - Case No. 78-5. Council deferred action until the Oc tobe r 21th Council meeting, , Minutes of Regular Council Meeting October 14. 1980 Page 2 Status Re p 0 r t - 550 Associates vs. City of Arden Hills Council was re fe rred to Lynden's Ie t te r of 10-10- 80 advising that the ma t te r has been settled; Attorney will prepare S tip ula ti on of Dismissal and Resolution effectuating the assessmen t reduction. Road Eaeemen t - Presbyterian Homes of Minnesota Hanson reported that be met wi th Reverend Hagstrom relative to the road e asemen t and park de di ca tion; advised tha t Presbyterian Homes does not an ti cip a te further development of the Sutton Place p rope rty at this time; noted tha t encroachment by re side n ts on the Presby te r i an Homes property has been eliminated to th e i r sat- isfaction. Af te r discussion it was the gene ral concenaua. of the Council that . the road easement and park dedication are separate issues; park cle di ca ti on to be negotiated at s e con d phase development of Sutton Place, Tab Ie d Motion re Park and Recreation Director Position Hanson read correspondence he re ce i ve d from Ruth Cadwell op p 0 s- ing the motion; noted that Public Works Supervisor Johansen has responded to Council's inquiries relative to supervision of park maintenance by the Pub 1 i c Wo rks De par t me nt, Hanson said that, be caus e of the public response and Mr. Johansen's cooperation exp ressed in his memo of October 9 th, he would like to withdraw the motion on the floor. Seconder Crichton agreed. In discussion, Woodburn said he feels that Council should not make any chan ges at this time. Wingert note d tha t the Park Director position is a very necessary one in the s tate of development we are in Ugh t now; that ..y change some years hence when the parks matu.re; noted that the main tenance function has been considered - sees no reason to change that at this time; the administrative and development functions should probab ly not be changed now but feels that the Council should review these functions in the coming ye ars , espe- cially when our parks are in a mature stage, Crichton s tate d that he has had some concerns J over the years, with certain aspects of the Park Director1s performance relative to business management and budge ting fun c t ions of bis job, but does not feel the difficulties are sufficiently major to make the changes that Council has considered; feels some work on these aspects is necessary; feels that Council should take its manage r- ial responsibility seriously and help to improve the departillent, activities; added that this does not in c lude the programs por tion of the job, which is being handled we 11. , Crepeau reviewed some of the history that b rough t about the motion; noted that a few yea rs ago he and Crichton (then liaison to the parks department) discussed a cooperative program with Bethel Co lIe ge relative to wh at the college could contribute to the ci ty, and the ci ty could contribute to the college; advised that this las t year he and Hanson (curren t liaison to the par ks departmen t) Proceeded along these same lines wi th Be th e 1 College and we re . considering that the parks director work ~ time fo r the ci ty and ~ time wi th the college with college picking up ~ of his ren um- eration. In the in te ri II, the Finance Committee E. Coun ci 1 put ~ of Park Director's salary in the budge t for 1980. anticipa- tiDg the o th e r ~ salary from Be the 1 - th is did not happen, so the city picked up the o th e r l; of the salary for 1980. Crepeau ex- plained that Council, therefore, discussed some economies in the parks maintenance position, thinking that the public works depart- ment could probably maintain the parks much bet te r than the young CETA employees who are not as familiar with. the equipment as public works employees. -2- Minutes of Regular Council Meeting October 14, 1980 Page 3 H an son said he is swayed by what has been exp ressed by the pub li c and the input from Public Works Supervisor but has a motion in mind which would essentially transfer some of the responsibilities from the Park Director for the interim period un t il October 1, 1981. It would: 1. Di re c t the Parks Director to consider hi ri n g employees for s umme r employment tha t are more skilled than some forme r CETA employees, 2. Provide for involvement of a professional p lanne r in the development of ~ 1:0 '. I. ._1 F' _lJ 1 - L_ - M&~~ .LJ " . 3. Authorize the Pub li c Works Supervisor to purchase and maintain parks equipment and als 0 to train park s pe r- Sonne 1 in use of parks e q ui pmen t ( a f te r they are trained, be supervised as us ua 1 by Parks Director), 4 , Provide for tho rough evaluation of the parks program by Council p ri or to 1982 bud ge t preparation, Hans on .aid this type of modi fica ti on would be constructive and would eliminate, for this one-year period, the most sensitive part of the job which has aroused the mos t cri ticism and the most concern. .~~ ^Cou comments were that recreational program evaluation is already being done; feels the ultimate evaluation is the util- ization of the programs by the area residents, One concern ex- p reased re transfer of park e q uipmen t purchase, park equipment maintenance and training of equIpment maintenance to public works would re suI t in two supervisors - one over these func tions and the o th e r over scheduling utilization and gene ral resource .management - a two-boss problem results. Ano the r concern ex- pressed was having to go to a cons ul tan t fo r park development. It Was fe 1 t that, in most instances I this should be done by the Park Director and Park Commi t tee. In fur the r discussion it was noted that there are management pro- b lems which should be resolved. It was suggested that one con- side ration might be the hiring of more skilled workers; noted that young unskilled workers can do a g re at deal of damage before they come up to wages ci ty may have to pay fo r more skilled lab~r. Audience participation was reques ted Ro be r t Nethercut spoke in favor of the parks program; said he feels abolishing the full time director would be the wrong way to go; is proud of the ci ty re co rd of getting its dollar's worth out of a comparatively minimal park budget; said he feels that the quality of life is an impo r tan t consideration; noted that Buckley is a fine person and has accomplished a lot for the de- . partmen t, Jerome Timm asked about the remarks made by Public Works Super- visor. Crepeau. reported that Johansen's memo indicated that he is willing to supervise the purchase and maintenance of equipment and to train personnel in the use of equipment. It was noted tha t Johansen was not "selling" the idea; had apprehenaions and advised that it would i'nvolve some additional cos ts . Mark Peterson asked why it would be e as ie r fo r the Public Works Department to handle park maintenance than the Park Department; -3- Minutes of Regular Council Meeting October 14. 1980 Page 4 aske d if Council has contacted o the r ci ties rega rding park maintenance and planning, A rn old Blomquist said we have a fine Council wi th pruden t fiscal judgement; for that, we commend you. B I 0 mq u i s t spoke in favor of re tain ing the Parks Director position and encouraged Council to use professionals when it is considered appropria,te in planning the parks. Helene Bass thanked Mr, Buckley for the park program de vel ope d in Arden Hi lls; note d that it reaches children of all ages and levels; feels the programs are of superior qualitv. The concensus from the discussion was that Council will work with . J01.ln,~ John ;lth the. Counc11~, ,(u~~W//t~fA!.kU a>-d!t. / .('-L ~C .' a...L/ 7U-<'.L-IZ4'~' 1../, (/ REPORT OF VILLAGE PLANNER ORLY MILLER Case No. 80-37, Building Pe rmi t - Be the 1 College, Addition to Building B (Science Building), Counci 1 was referred to a transparency of the Be the 1 si te plan and to plans for the proposed 52 I x 105 ' th re e s to ry addition to Building B (Science Bldg,). Miller noted the addition is similar to pas t additions to other Be the 1 College buildings; it al te rs an existing turn-around somewhat and causes re-location of existing .1 an ds cap in g; noted that parking requirements are not an issue; reported tha t on-campus parking is being as s e sse d by Bethel as part of the proposed development of the south portion of the campus, Lissne r (Be the! College) referred Co unci 1 to his Ie t te r of 9-18-80 discribing the building addition and proposed use thereof. Arch- i te c t Richard Cottle explained that the roof line of the exis.ting science bUilding will be extended; addition will align with facade of adjacent building; exterior elevations were shown; exterior brick proposed will match that of the existing buildings. Lis sne r said the first floor of the addition will be utilized by the b io 10 gy departmen t including greenhouse; second floor will be for physics (labs, classrooms and offices) ; th i rd floo r wi 11 be psychology. _Lissne r sai d they would like the addition to be s e rvi ceab Ie by the fall of 1981. Mi lIe r reported that the Planning Commission re commends approval of issuance of the Building Permit, Wingert moved, seconded by Hanson. tha t Council approve issuing of the Building Permit for Building B as per plan da te d received 9-18-80, Motion carried unanimous ly, . Case No, 80-35, Building Permit - Manufacturing/Warehouse Build- ing J Eugene Colestock Mi lIe r referred Council to a transparency of a si te plan which the Planning Commission has arrived at and recommends to Council for approval; noted that the app 1 i can t does not concur wi th the 20 foo t park i n g and building setback as indicated - pre fe rs to align the new building with the existing building. Mi ller noted tha t . the building se tb ack as proposed is 50' from the Lexington Avenue righ t-of-way line; the parking/driveway area in f ron t of the b uild- requires a 20' variance. Mi lIe r reported that the Planning Commission recommends approval of the 5 ' sideyard setback variance fo r the parking area along the sou th property line but recommends a 20' setback of the driveway parking area in the fronF for landscaping, -4- ------- Minutes of Regular Council ~lee ting Oc tobe r 14, 1980 Page 5 In discussion, it was noted that the side parking area, as p ro- posed, would be II free flow" between the two sites; app li can t wanta the buildings aligned for circulation reasons as well as appear- ance of the two similar buildings; if buildings are not aligned, the re will be a 20' jog for cars at the f ron t of the building. Gene Colesto% ~ded Council that when the original building was built 15Ayears ago,a plot plan was presented of the two build- ings; wants to now develop the building proposed 15 years ago; wants two buildings with identical appearance and wants them aligned. Colestock said he proposes to connect the two buildings by a walkway connecting the s e co n d stories; also proposes to conne c t the b ui ldings at the front by a decorative wall to give them the appearance of one building. . Colestock said he proposes to build the new building with face b rick and then do the same to the original bui Iding; has not de t e r- mined the exact b ri ck , but is considering a mauve-colored b ri ck at present. In review of past e co J:ds ' i twas n te~~~M the 20' ~ s cape d area was e~s e. Colestock said the I wide landsc ed area was n ver discussed when original building was b ui It; was not aware of the requirement, Af te r discussion, Wingert moved. seconded by Hanson tha t Council app rove issuan ce of a Building Pe rmi t for the warehouse/manufact- uring building including the 5 f 00 t parking area setback variance along the sou t h property line, with the following contingencies: 1. Addition of face b ri ck to building facade, eas t elevation, at time building is b ui 1 t. 2, Drain age and grading approval by the Ci ty Engineer. 3. Drainage approval by Rice Creek Watershed, 4. Landscaping and exterior lighting plan approval by City Planner prior to building occupancy. 5 , ~ Acceptable . . of park dedication prior to building occupancy, 6, Submission of detailed plan s for bridge, including e le va t ion and construction details. In further discussion it was noted that the motion requires the building and front parking/ d ri veway a rea to be re-sited 20 feet to the . wes to Architect said tha t the plans are in the preliminary stages at present; would pre fer approval of the building si ze and location at this time and de fer acceptance of the exterior treatment until plans have been developed; we'd like approval of the building and setbacks as requested. . Wingert withdrew his motion and Hans on his second. Wingert moved, se conded by Woodburn, that. Council app rove the 5' f ron t se tb ack variance on the south and disapprove the 20 ' f r on t setback variance on the eas t for parking, In discussion, Win ge rt explained that the denial of the 20' setback is based on lack of a hardship for gran ti ng the variance, Hsnson said, as long as the buildings are tied together, the 20 ' f ron t setback varian ce does not bother him, -5- Minutes of Regular Council Mee ting October 14, 1980 Page 6 Conce rn was expressed regarding appearance of the building ex te r- ior, b rid ge between the building~ landscaping of the si te e tc. ; plans showing what is being proposed were requested. Colestock aaid he can have the plans by the October 27th Council meeting, Mo ti on carried (Win ge rt , Crich ton, Woodburn Voting in favor; Hans on, Crepeau voting in opposition). Case No. 80- 3 8 , Varian ce s for An tenn a Tower - 1840 Gramsie Road Council was referred to brochure of proposed amateur radio an- tenna tower which is about 26 fee t in height (b as i c towe r) but . will telescope to 65 feet when in use. Applicant explained that the towe r is hinged so it can be laid on its side for repairs and maintenance. Mi lle r reported that the Planning Commission recommends approval of the t owe r variances; requested applicant to present a sketch showing the pre cise towe r location, verification that the towe r will not cause radio and television interference and to submit additional neighborhood re ac tions from homes to the south. A modified sketch of the proposed towe r location was presented which positions the towe r 24 · from the west property line (2 I variance) and 31' from the south property line. Mi ller explained that the towe r. in this location, would be c le a r of t re e 8 . but close enough to be partially screened; tower can also be laid down to work on it, Ta 1 bot described amateur radio as a highly regulated service committed to enhance goodwill; said he is especially interested in the long distance aspect. Talbot explained that interference has been virtually eliminated with the new transmitters; has had no complaints to date; note d tha t interference is n"ot caused by the tower. Talbot presen ted a lis t of 10 signatures of residents on Rolling Hills Road, Gramsie Road and Venus Avenue indicating they have no objection to the tower. (Crepeau le ft the meeting) Af te r discussion, Winge rt moved, seconded by Crichton, tha t Council approve the 2 foot side se tb ack variance fo r the tower, the approximate 10 foot height variance for towe.r in the down position and the total height variance when t owe r is in thl! ex- ten de d position. Motion carried un an imous ly, (4-0) . Case No. 80 - 10 , Lands cape Plan - Kinde rcare Miller repo rted tha t landscape plan for Kindercare has not been app rove d to date; requested Council clarification of modification of parking at front of building and the dumpster. . Council con cur re d that modified plan, Drawing B (P lanne r Report of 4-30-80). was the site plan approved; also concurred tha t it was Co un cil ' s unde rs tanding that the dumpster or trash re cep t ac le would be enclosed within the building. Grading of Hazelnut Park - Advertisment for Bids Miller re por ted tha t the Plans and Specs are re ady for advertize- men t fo r bids; reported no response to date from Rice Creek Water- shed Dis trict, but does not foresee that any grading problems will arise. -6- Minutes of Re gul ar Coun ci 1 Meeting October 14, 1980 Page 7 Hanson moved, seconded by Cri ch ton, th at Council authorize Ad- ve rtisemen t for bids on October 16, 1980 ; bids to be opened Oct- obe r 27th. Motion carried unanimous ly (4-0) . Case No. 80 - 3 4 , Eme raId Inn Mi lle r reported that Mr. Chute c a lIe d to advise that 4" x 12 " brick was forme rly proposed for the motel exte rior; 8" x 8" b ri ck is actually intended. Crichton moved., seconded by Wingert, to amend the b rick size to 8" x 8" . Motion carried unanimous ly (4 -0) . Miller noted tha t the developer intends to Ie t bids on Octobe r 20 th; building will have cone re te separation 101 a lIs between units and a full sprinkler s y s te m ( required by Fi re Ch i e f Koch), Miller . noted that the developer prefers to not "sprinkle" the building because of pas t vandalism experience; building construction mee ts all requi remen ts without being sprinklered, Comprehensive Developmen t Plan - Status Re p 0 r t Mi lle r reported that he intends to have the Housing Element and Land Use Plan ready in advance of the next Planning Commission mee ting, OTHE R BUSINESS Appoin tmen t of Auditor Council was referred to McNiesh's memo (10-10-80) and to Ie t te r from Le the rt , Skwira, Schultz & Co. John McCarthy eXl'lained that the comb ine d firm has 20 accountants on staff; McCarthy~n- tinue to work with Arden Hills , McCarthy introduced Max 0 the Council; advised tha t John Matilla will also continue to be involved with Arden Hi lls. Af te r discussion re ga rding incurred co s ts , length of reports, accounting charges in recent years etc. Hanson moved,~ by Crichton that Council appoint the firm of Lethert, ~7 Schultz and Company, to audit the 1980 accounts, Mocion carried unanimously (4-0). Purchase of Van - Public Work s Department Council was referred to Johansen's memo of 10-9-80 regarding D3 water van reI' lacemen t, and at tache d lis t of quotes. Crichton moved, seconded by Wingert, that Coun ci 1 authorize the purchase of the water van from Dalles Ford for $6,439,00, and the sale of the 1974 van for $1,000,00 as per memo. Motion carried unanimously (4-0) . , REPORT Of' VILLAGE TREASURER DONALD LAMB Inves tmen ts $190,000 for 1~ months, maturing 11-14-80 at Northwes te rn National St. Paul @ 12.2% interest. Crichton moved, seconded by Hanson, tha t Council ra ti fy the Tre as u re r ' s report. Motion carrie d unanimous ly. . REPO RT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE t'C NIESH Application for Delayed Payment of Tax on Special Assessments for Senior Citizens Homestead Property - Joseph P , Bussard - 4335 Old Highway 10 and Justine O'Connor - 4126 Gale Circle Council was re fer re d to McNiesh's memo (10-10-80) regarding De- layed Payment of Special Assessments. -7- . Minutes of Regul ar Coun ci I Meeting Octcber 14, 1980 Page 8 Hanson moved, seconded by Wingert, that Council approve the applications from Joseph P. Bussard for deferral starting with the last half of 1980 t a xe s and continuing for five years or un t i 1 the property is sold, and application from Justine O'Conner for deferral for another five years beginning J anua ry 1, 1981. Motion carried unanimously (4-0) . Resolution No. 80-52, Approval of Chapter 61~ Section 7 of the 1980 Laws (Membership in RCLLG and Dues Based on Metropolitan Council Population Es timates) Hanson moved that Council adopt Resolution No. 80-52. Winge rt aeconded the motion and as ke d the ramificationa if not adopted. Concern was e xp re s se d relative to having the watershed . districts, conservation districts, s ch 001 district e tc. included in this kind of body, McNiesh noted that if Council does not act on the Resolution, it will be assumed that it has been disapproved. It was noted tha t the mixture of charte rs causes considerable cross-purposes wi th the original purpose of the Ie ague. wh i ch was to allow local governments to coordinate and cooperate amon gs t themse lves for legislation to aid municipalities; feels this mix- ture subve rts this purpose, Mo tion did not carry (Hanson voting in favor of the motion, Wingert, Crichton, Woodburn voting in opposition) . Re asons given for not adopting the Resolution were: 1. Dis pa ri ty of interests in the groups. 2 . The various cha rte rs " 3 . The cross-purpose tha t may be shown in the heterologous group. (Copy to be sent to Mr. Tom Grundhoefer, Coordinator, RCLLG). Donation from Minnesota Baptist Con fe rence Council was referred to Ie t t e r from Minnesota Baptist Conference (9-26-80) expressing its appreciation to the ci ty for service. rende re d and enclosing a che ck for $200.00. Council expressed its appreciation to Minnesota Baptist Con ference. PERA Seminar , October 2 1 - Jane Lund Crichton moved, seconded by Wingert, that Council authorize Jane Lund's a ttendan ce at the seminar and reimbursement for mileage and 1 un ch . Mo tion carried unanimously (4-0) . , Metropolitan Transit Commission - Proposed Construction of Passenger Waiting Shelte rs, Counci I was referred to letter from MTC (9-11-80) and attached diagrams regarding proposed passenge r wai ting shel ters at County Rd. E2 and New Brighton Road and County Road F and Le xi n g t on Ave. . In discussion, it was fel t th at the shelter proposed at New Brighton Road and County Road E2 would be more appropriately sit- uated at Cha r les Pe rry Park than in front of someone's house. Res- ident on New Brighton Road concurred that he would pre fe r the park location rather than in front of his lot. Crichton moved, ""conded by Wingert. that Council convey to I"TC that Arden Hills is not interested in shelter installation at this time; at such time a passenger shelter is deemed appropriate at the New Brighton Road location, Council prefers that it be located at the park entrance, Motion carried unanimously (4-0) . -8- Minutes of Regular Council Meeting October 14, 1980 . " . Page 9 Finance Committee Recommendations re ga rdi n g Zoninl'. Ordinance Permit Fees Council was referred to amende d Zoning Ordinance Fees reco.mended by the Finan ce Committee. In discussion, it was suggested that perhaps an increment should be added for PUD's and Plats (e. g, $100 + $10/10t or structure) . Wingert moved, seconded by Crichton, that Council ad op t Resolu- tion No. 80-53, Resolution Establishing Permit Fees Fo r Applica- tions Under Ordinance No. 213, as submitted. Mo tion carried un- animously (4-0) . Claims and Payroll Wingert moved, se con de d by Hanson that Council approve the Claims . and Pllyrolls as presented. Motion carried unanimously (4-0). Fence at Arden Plaza Wingert reported that a 3 rat 1 high split rail fence is proposed by Ramsey County and Arden Plaza along the Lexington Ave ,I Arden Plaz~ht-of-Way line. Wingert explained that th ere is a 100 ,- ISO ';\em' nkment in this area; fence is to pre ve n t pedestrians and bicycles from possibly sliding down the hill. After dis cussion, Winge rt moved seconded by Crichton, that Council app rove the 3 rai 1 fen ce as proposed. Motion carried (Wingert, Crich ton, Woodb u rn voting in favor of the motion; Hans on voting in opposition). (Hans on said he did not th ink that a sp li t rail fen ce would be strong enough) , Northwestern Collel'.e Park Dedication Nel'.otiations Crichton reported th a t he has been working wi th Northwestern College regarding an appropriate pa rk dedication; requested Coun- cil's input as to desired specifics relative to a cash or property donation. Planning Commission Appointment Woodburn . reported that he discussed the appoin tmen t of Planning Commission member with Mayor Crepeau and appoints Kathleen Rauenho rs t to fill the vacancy of 8 e con d al te rna te for the b al- ance of 1980. Win ge rt move d, se con de d by Crichton, to ratify the appointment by Acting Mayor Woodburn. Mo t i on carried unanimously. (4-0). Adj ournmen t Winge rt moved, seconded by Hanson, tha t the meeting adjourn at 12: 12 a.m. Motion carried unanimously (4-0). ~~7);~r/f1k~ Charlotte McNiesh . C Ie rk Administrator . Notice of Meetinl'. The next Regular Council Meeting will be he ld on Monday, October 27, 1980 at 7:30 p.m. at the Village Hall. -9-