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Home My WebLink AboutCC 09-29-1980 . - - - .. - . .. MINUTES OF REGULAR COUNCIL MEETING Vi Ilage of Arden Hi lis Monday, September 29, 1980 - 7:30 p.m. Village Hall Ca II to Order Pursuant to due cal I and notice thereof, Mayor Crepeau cal led the meeting to order at 7:35 p.m. Roll Ca II Present - Mayor Henry J. Crepeau, Jr. , Counci Imen Charlie Crichton, Ward Hanson, Robert Woodburn. Absent - Counci Iman James Wingert. Also Present - Attorney James Lynden, Engineer Donald Christof- fe rsen, Planner Orlyn M! Iler, Parks Director John . Buckley, Clerk Administrator Ch~~~Deputy Clerk Dorothy Zehm,,~ ' Approval of Minutes Woodb u rn mOiled, seconded by Hanson, that the Minutes of the Regu I ar Counc I I Meeting of September 8, 1980 be approved as amended. Motion carried unanimously. Business from the Floor None. REPORT OF VILLAGE ATTORNEY JAMES LYNDEN Case No. 80-26, Special Use Permit for Diesel Fuel Storage Tank - Columbia Transit, 1901 West County Road F Lynden referred Counci I to draft of Special Use Permit - Case No.. 80-26. Woodburn moved, seconded by Hanson, that Council approve the Special Use Permit as amended (Woodburn, Hanson, Crepeau voting In favor of the motion; Crichton voting in opposition). Case No. 80-24, Resolution No. 80-46, Requesting Ramsey County to Place Excess Right-of-way For Public Sale Hanson moved, seconded by Crichton, that Council adopt Resolu- tion No. 80-46, RESOLUTION REQUESTING RAMSEY COUNTY TO PLACE EXCESS RIGHT-OF-WAY ON LEXINGTON AVENUE FOR PUBLIC SALE. Motion carried unanimously. Sale of Storage Garage at 3242 New Brighton Road and Pllgren Property Lynden advised that he received the Abstract of Title for the storage garage tonight which he will up-date; noted that the City does not have an Abstract of Title for the Pi I gren property which will take some time to prepare. Lynden was req ues ted to pre pare the Contract for Deed; up-date of the Abstracts of TI tie to be completed before f I na I paymen t on contract. Park Dedication - East Side Beverage Lynden re fe rred Counc i I to his letter of 9/26/80 re: Ph i lip T. Resha and Wi I II am F. Farhet, Sr. vs. The City of Arden Hills. . Hanson moved, seconded by Woodburn, that Counci I authorize preparation of a check In the amount of 50% of the sum origin- a II y paid by the plaintiffs. After discussion, Crichton moved to amend the motion to include interest @ 9.8% from 4/30/79. Amendment was seconded by Hanson and carried (Crichton, Hanson Crepeau voting in favor; Woodburn voting in opposition). Original motion carried unan I mous Iy. . Minutes of Regular Councl I Meeting September 29, 1980 Page two Status Report - Miscellaneous Items Lynden reported that: I. Presbyterian Homes Road Easement legal descr~ls beIng checked; Title has been examined ~a' een sent to pres~n HO~~l~ . 2. Bethel Trail e -rftJ _ being prepared. 3. Bethel Coil e S ecial Use Permit will be ready for Counci I consideration at the next Council meeting. Case No. 80-36, Rezoning from 1-2 to B-2 - Town Crier Site, Public Hearln~ Mayor Crepeau opened the Public Hearing at 8:00 p.m. . Clerk Administrator McNlesh verified that Notice of Hearing was published In the New Brighton Bulletin and ma lied to affec- ted property owners on September 18, 1980. Commen ts For and A~alnst the Rezonln~ McNiesh reported that she has not rece I ved any written comments re I a t I ve to the proposed rezoning. After determining that there were no questIons or comments from the floor, the Public Hearing was closed at 8:04 p.m. Crl chton moved, seconded by Woodburn, that Counci I approve the rezoning of the Town Crier site from 1-2 to B-2 and authorize Attorney Lynden to prepare the necessary documents to effect the rezoning. Motion carried unanimously. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN lexln~ton Avenue, County Road D to County Road E - Schoonover Ma rs h Outlet Counc I I was referred to letter from Ramsey County to City of Shorevi ew (9/19/80) re RIce Creek Watershed District's requested marsh outlet. Christoffersen reported that the structure I s proposed east of Lexington, across f rom Arden Plaza; does not anticIpate any cost to the City of Arden Hili s. County Road E Improvement - NSP Agreement Hanson moved, seconded by Woodb u rn, that Counci I authorize execution of the NSP Agreement relative to County Road E de sl gn and engineering between Lexl ngton and Ham II ne. Motion carried unanimouSly. 1980 Bituminous Sea I Coating Project - Payment No. , and Fl na I Council was referred to Application for Payment No. I and Final from AI lied Blacktop Company for 1980 Bituminous Sea I Coati ng Project. Crichton moved, seconded by Woodburn, that Council approve Payment No I and F I.na I In the amount of $28,597.28. Motion carried unanimously. Use of Federal Reven ue Shari n~ Funds - Public Hearln~ . Mayor Crepeau opened the Public Hearing at 8:30 p.m. Clerk Administrator McNlesh veri fled that the Notice of Hearing was pub 11 shed in the New Brighton Bulletin on Septembe r 25, 1980. A transparency was shown listing the proposed uses of $34,000 Federal Revenue Shari ng fun ds. After determIning that there were no written comments, Mayor Crepeau opened the hearing to questions or comments from the floor. Mr. Jerome Timm asked why the amount for Clvi I Defense Siren is shown at $9,000 instead of $10,000 as estimated. -2- --~-- Minutes of Regular Counci I Meeting September 29, 1980 Page three It was explained that $9,000 Is considered a more realistic cost estimate for Installation of one siren. After determining that there were no further comments from the floor, the Publ ic Hearing was recessed unt i I after approval of the 1981 Budget. REPORT OF VILLAGE PLANNER ORLYN MILLER Case No. 80-34, Rezonln!j from 1-2 to B-2 - Mote I Site Miller explained that the Applicant I s requesting the rezoning of the 2.8 acre parcel west of the Town Crier site (Lexington and Red Fox Road) from 1-2 to B-2 to accommodate the development of an economy motor hote I which is permitted only i n the B-2 . District. Clerk Administrator McNlesh reported that Mr. Cossack, Blue Fox Inc. , ca II ed to advise that he favors the rezoning; no other comments have been rece I ved. Woodburn moved, seconded by Crichton, that Counci I approve the rezoning of the 2.8 acre parcel from 1-2 to B-2 and authorize Attorney Lynden to prepare the necessary documents to effect the rezoning. Motion carried unanimously. Miller referred Counci I to a transparency depicting the motel site and to his report of 8-27-80 and to the Planning Commission recommendations (Minutes of 9/25/80) . In rev I ew of the site plan, Mi Iler noted that 66 units are p ro- posed In the phase I configuration as indicated; plantings at the rear (north) oft he site wi II be included I n phase I. Miller noted that the proposed parking meets ordinance req u I rements; no provision Is made for part-time employee parking, but It i s felt that the gene ra I parking will be sufficient. Miller noted that a drive Is proposed to extend across the re a r 0 f the first phase structure. The App II cant reported that the grading plans have been reviewed by RCWD but have not been finally approved to date. Engineer Christoffersen noted that he wi I I need detai led grading plans; has received the grading schematic. Miller advised that the plan meets a I I setback and other minimum requl rements; noted that the Planning Commission expressed concern re certain code requl rements (handicapped, sound proof- ing, etc.) Applicant Chute rep II ed that his architect feels there will be no soundproofing problems as proposed; sound- proofing Is also a concern of motel management. Chute showed a sample of the exterior 4" x I 2" End i co tt b rl ck proposed for the exterior of the motel, and a lighting fixture b roch u re depicting the style of lighting to be used on the ex- terior of the bur Idlng and on standards; descrl bed the lighting as "down light" sufficient for security, not bright. . After discussion, Woodburn moved, seconded by Hanson, that Counci I approve the Bui Idlng Permit for the motel, subject to: I. Bui Iding Plan approval by the Fire Chief. 2. Landscape Plan and Lighting Plan approval by the City Planner, and re ce I p t 0 f Performance Bond In the amount of 125% of the cost of landscaping, prior to occupancy. 3. ResolutIon of park dedication prior to occupancy. 4. Drainage plan and ut II i ty connection plan approval by the City Engineer. Motion carried unan imously. -3- . : Minutes of Regular Council Meetl ng September 29, 1980 Page fou r Case No. 80-35, Bul Idlnq Permit - Gene Colestock Miller reported that the matter was continued by the Planning Commission to Its next meeting, pending submission of additional documentation. Crepeau reported that Mr. Colestock wants to put I n footings this yea r; w I II meet all Code requl rements. Woodburn reported that Mr. Colestock advised of a drainage sltu- atlon at his existing building, which should be reso I ved In some way other than draining into the sanitary sewer system. Council authorized Johansen to check this drainage and see to It that this i s diverted from the sanitary sewer promptly. Development Plans for Hazelnut Park Mi Iler referred Counci I to proposed development plan for Hazel- nut Park; noted thilt f I na I gradl ng plans can be prepared for . bidding next week, I f plan I s acceptab Ie. In discussion, some concern was expressed re access to hydrants for flooding of the hockey and skating rinks. Buckley advised that there I s a h yd ran t on the west side of New Brighton Road which could be uti I i zed; also can flood from a ve hi c Ie. The steep g ra de (8%) of the access road to the rink area was also of concern. Miller reported that a rough guestlmate of the grading cost, as proposed, Is about $12,000, according to one contractor. Mill er said the kno lis I n the northern area would be Ie ve led; s lid I ng h I II will re ma i n about as it is; greatest amount of cut and f i I I Is proposed In the south portion of the site to create the com- bination football/soccer field. Mi Iler noted there will probab Iy be some re-arrangement of the walking paths. Crl chton commented that the soccer/football field appears I a r ge r than he remembe rs i t to be; said the concept seems more forma I than was envisioned for this particular park, an d the grading more extensive than previously proposed; said It was hIs un de r- standing that Hazelnut Pa rk was not to be "another Perry Park". CrIchton also noted that the hockey an d skatl ng r Inks ha ve been re located;. asked whether access to the rinks, as proposed, I s adeq uate. Buckley said the new rink locations will provide a tree screen for the hockey boards and warming house; s a I d wa I ke rs wi I I p rob- ably come down the h II I from New Brighton Road to the rinks; other skaters and spectators wi II have to walk from the parking area; said the relocation represents a "trade-off" ; wou I d prefer the hockey boa rds out of sight. Miller said he can have the final plan prepared for bid letting by about October 10 and will f I Ie a copy of same with RCWD and the City Engineer; anticipates a.pproval of the plan can be obtained by the October 22nd RCWD meeting and grading can s ubseq uent I y be completed th is fa I I, as planned. Hanson moved, seconded by Woodburn., that Council accept the plan presented as the concept plan, as recommended by the Parks Com- . ml ttee. Motion carried (Hanson, Woodburn, Crepeau voting i n favor of the motion; Crichton voting in opposition). Mi Iler advised that the program has been geared to grade now, seed by November 15th, apply mulch over the seed and have grass In the spring. Hanson move d , seconded by Crichton, that Council authorize ad ve r- tisement for bid for the total grading plan for Hazelnut Park. Motion carried unanimously. ~~~-J7~7- . . Minutes of Regular Council Meeting September 29, 1980 Page five J OTHER BUSINESS 1981 Budget: Finance Committee Recommendations Chairman Thomas Mulcahy presented the Finance Committee'. recom- mended changes to the proposed 1981 Budget, a summa ry of which was presented on a transparency for Council's consideration. Mul cahy qoted the following increases in General Fund expendi- tures over the years: '79 over . 78 - 13% '80 over '79 - 6% . ' 81 over '80 - 9.8% reported that it is the Finance Committee's intent to study con- sultant fees 1 a te r this year or next for recommendations to Coun ci 1- Mulcahy commended the Council for exe rcis ing "remarkatlle re- straintll ; said the budgeting pro cess wo rk s in this village; as a resDlt, there are no deficits or disas tel's. Mayor Crepeau thanked Mr. Mulcahy and the Finance Committee for its diligent work during the year. Council discussed proposed me ans of financing the 1981 Budge t; reviewed a memo from Park s Director Buckley and attached accoun t of routine maintenance time for the various park s and trails; reviewed a memo from Public Works Supervisor Johansen re-es ti- mated cost to correct staining of exterior walls of the Village Hall. Council discussed the increasing park maintenance cos ts and the proposed addition of another parks department employee. Hanson raported tha t he had advised the Human Rights Commission and the Parks Committee that at the join t Finance Committee-Department Heads-Council" proposed budget review" meeting on Sept. 11, it appeared a majority of the counci 1 would not f av or tile addition of another s umme r employee to the Parks Dept. for increased maintenance, but if another person is added for park main tenance , he should be under Johansen's supervision, and that this matter will be discussed fur the I' at the Sep t. 29 Council meeting when the 1981 budget will be finalized. No significant response was elicited from either group. After es tablishing that there was indeed council interest in reass igning some of the responsibil- it ie s of the Parks and Recreation DirectOr and tha t budge t- time was an appropriate time for such consideration, to get the .atter on the table Hanson moved, seconded by Crichton, that Council abolish the ~arks Dir.ctor pooition effective January 1, 1981; park planning to be provided by professional planner, park main- tenance to be provided by the Pub I i c Works depsrtment and park recreational programs to be provided by a part-time recreational director, probably one-half time. Woodburn s tate d that be cause the re was no prior knowledge that this would be discussed, fel t the matter should be tab Ie d for . further input. -5- ~ . . ......'- Minutes of Regular Council Meet I ng September 29, 1960 . . ,\.,., Page five , "; .:'.... I OTHER BUSINESS 1961 Budget: Finance Committee Recommendations Chairman Thomas Mulcahy presented the Finance Committee's recom- mended changes to the proposed 1961 Budget, a summary of which was presented on a transparency for Council's consideration. Mulcahy noted the following Increases In General Fund expenditures ove r the yea rs: '79 over '78 - 13% '60 over '79 - 6% '61 over '60 - 9.8% ~ reported that It I s the Finance Committee's Intent to study con- ~ sultant fees later this year or next for recommendations to Council. ~~ Mulcahy commended the Counc II for exercising "remarkable restraint"; said the budgeting process works I n thi s village; as a res u It, ~~ there are no deficits or disasters. ~'~ Mayor Crepeau thanked Mr. Mulcahy and the Finance Committee for i :X 2'~ its diligent work during the year. ~~\ Counci I discussed proposed means of financing the 1961 Budget; ~ reviewed a memo from Parks Director Buckley and attached account ~. of routine maintenance time for the various parks and trails; )i.~ ,;- ~ rev i ewed a memo f rom Pub II c Works Supe rv I SOl' Joh ansen re est 1- ~.: '" mated cost to correct staining of exterior walls of the Village \~~ y Hall. j~ ~ Co,""'" "'''!~'...th. "::., ,',' po'"..._"''" 00'" "d tho ;j" proposed aifdtfTon bt.crn-o:~.h,@J'._:.P'&/"k-s' department emp I oyee. Hanson. . ~ v suggested that,_JL.aAo-t'tfer person.t'S'.a:dded.for park maintenance, ~ h. ,ho",-&.""., 'oh.".,', "p.""'o,. ~ ::s H-an~.on moved, seconded by Crichton, that Council abolish the )0; ~ Parks Director position effective Janua-ryl, 1961; park planning to be provide.dbyprotesslonalp-Ianner, park maintenance to be provi ded by the Pull II C WOrks department and park recreational programs-to be provided by a part-time recreational d I rector, .!l1'6Dabl-yone-half time. After further discussion, Crichton moved, seconded by Woodburn, tOfabrefhe-motlon untllth~next Council meeting; Motion did not carry (Crlch.ton.arrd Woodburn voting In. favo.r. ofth.e.mQtlon; Hansona-ndCrepeau voting in opposition). HansonM6v-ed..secondedby Crichton, to table the motion until t.h-e Counc II meetl ng of bctober '14th; Motion carried u.nanl mous I y. c..---- Counc i I concurred with Finance Committee Recommendations and made the following additional changes In the proposed budget: . Sewe r Ut I II ty Fund 707 Park Fund 60 I 4640-510 -305,000 4519-104 + 1,715 4640-35'- + 5,000 General Fund 10 I Revenue - General Fund 4094-540 - 5,000 3351 - 13,010 4094-344 + 1,000 4060-302 + 2,965 4550-104 - 1,715 Resolution No. 80-51 Woodburn moved, seconded by Crichton, that Council adopt Resolu- tion No. 80-51, RESOLUTION APPROVING SUMS OF MONEY TO BE LEV I ED FOR LEVY YEAR 1980, PAYABLE IN 1961,AND AMENDING THE LEVY ON 1972 IMPROVEMENT BONDS, SERiES 2, 1960 and 19~ SANITARY SEWER IMPROVE- . MENT BONDS, SERIES B, C AND D, AND 1977 GENERAL OBLIGATION RE- FUNDING BONDS as amended. Motion carr i ed unanimoUSly. , l .. . . -5- '. ~. Minutes of Regular Counci 1 Mee ting September 29, 1980 Page five A Af te r further discussion, Crichton moved, seconded by Woodburn, to table the motion until the next Council meeting. Motion did not carry (Crich ton and Woodburn voting in favor of the motion; Hanson and Crepeau voting in opposition). Hanson moved, seconded by Crichton, to tab Ie the motion until the Council meeting of October 14th. Motion carried unanimously. Bud Johansen was directed by the Council to prepare by October 14 his ideas as to how he and the Public Works Dept. could partici- page effectively in park maintenance, psrticularly with respect to cost. . Council concurred with Finance Committee Recommendations and made the following additional chanaes in the proposed budget: Sewer Utility Fund 707 Park Fund 801 4840-510 -305,000 4519-104 + 1,715 4840-354 + 5,000 General Fund 101 Re ven ue - Gene ra 1 Fund 4094-540 - 5,000 3351 -13,010 4094-344 + 1,000 4060-302 + 2,965 4550-104 - 1,715 Resolut ion No. 80-51 Woodburn moved, seconded by Crichton, that Counci 1 adopt Resolu- tion No. 80-51, RESOLUTION APPROVING SUMS OF MONEY TO BE LEVIED FOR LE VY YEAR 1980. PAYABLE IN 1981, AND AMENDING THE LEVY ON 1972 IMPROVEMENT BONDS, SERIES 2. 1960 and 1961 SANITARY SEWER IMPROVE- MENT BONDS, S E RI E S B . C AND D, AND 1977 GENERAL OBLIGATION RE- FUNDING BONDS, as amended. Mo tion carried unanimously. . -5A- ---.--.-- . . . Minutes of Regu I ar Council Meeting September 29, 1980 Page six This levy will result in an esti mated mi II ra t e 0 f 8.441, the same as last year. Resolution Nos. 80 -4 8, 80-49 and 80-50 Hanson moved, seconded by Woodburn, that Council adopt Resolu- tion No. 80-48, RESOLUTION CERTIFYING SPECIAL ASSESSMENT IN- STALLMENTS FOR DISEASED TREE REMOVAL TO RAMSEY COUNTY FOR COL- LECTION WITH TAXES, Reso I ut I on No. 80-49, RESOLUTION CERTIFYING DELINQUENT UTILITY ACCOUNTS TO RAMSEY COUNTY FOR CO L LECT I ON WITH TAXES, and Resolution No. 80-50, RESOLUTION CERTIFYING SPECIAL ASSESSMENT INSTALLMENT TO RAMSEY COUNTY FOR COLLECTION WITH TAXES. Motion carri ed unanimously. . Uses of Federal Revenue Sharing and Entitlement Funds Counc i I continued its discussion of the use of Fede ra I Revenue Shari ng funds and made the fol lowing changes: Add Planning Consultant $2200 Ch an ge Government Bldgs. to $1000 After determining there were no additional comments or questions relative to the uses of Federal Revenue Shari ng fun ds , the Pub- lic Hearing was closed at 11:26 p.m. I .U.O.E. Local 49 - 1981 Labor A!Jreement Council was re fer re d to letter from Tim Connors, Area Bus I ness Representative, I .U .O..E. Woodburn asked Council for in-put re negotiation of the 1981 Agreement. (Mayor Crepeau left the meeting) Scho I I 's Landscaping Crichton moved, seconded by Hanson, that Counc I I approve the Scholl's landscaping, and authorize reduct Ion of the Performance Bond to 100% of the landscaping costs, contingent upon rep I ace- men t of the noted dead stock. Motion carried unanimously. Counc i I commended Schol Is for the exceptional landscaping at its new Arden Hills facility. REPORT OF VILLAGE TREASURER DONALD LAMB Investments 9/10/80 - $238,913.28 at First National Bank, Sf. Paul Il 10.75% interest, to mature 3/9/81. 9/15/80 - $203,000 at First National Ban k, St. Pau I Il 11.15% interes~ to mature 3/16/81. 9/18/80 - $150,000 at First National Bank, Sf. Paul Ii II. I 5% Interest, to mature 3/17/81. Crichton moved, seconded by Hanson, to ratify the Treasurer's Investments. Motion carried unanimously. . REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MCNIESH Resolution No. 80-47, Resolution Relating to Apportionment of Assessments Relating to Improvement No. SS-W-P-ST-79-1 (Arden Lake Kno II) . Crichton moved, seconded by Hanson, that Council adopt Resolu- tion No. 80-47. Motion carried unanimously. Lexi ngton Avenue/I-694 Drainage Improvement ST 74-1 Counc I I concu rred that a joint meeting with Shoreview re the Lexington Avenue/I-694 Dra i nage Improvement be held on October 9th if acceptable to Shorevlew. October Council Meeting Schedule Counc i I scheduled Regular Counci I Meetings on Tuesday, October 14th and Monday, October 27th. -6- u ------ ~ . , ~ . Minutes of Regular Council Meeting September 29, 1980 Page seven Advertl sement for Bi ds - V III age Insurance Hanson moved, seconded by Crl chton, that Council approve the Advertisement forBids as amended. Mot I on carried unanimously. Claims and Payroll Crichton moved, seconded by Woodb u rn, that Counci I approve the Claims and Payrol I as subml tted. Motion carried unanimously. Jay Brothers - Status Report Counci I concurred that code enforcement should be pursued. Adjournment Hanson moved, seconded by Crichton, that the meeting adjourn . at I I: 59 p.m. Motion carried unan i mousl y. ~ fj))f)' rI ~. ~~~.ae/ . L.x~ Charlotte McNlesh Clerk Administrator NOTICE OF COUNCIL MEETING The next Regular Council Meeting will be held on Tuesday, October 14, 1980 at 7:30 p.m. at the V I I I age Ha I I . . -7-