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HomeMy WebLinkAboutCC 06-30-1980 . . . , Minutes of Regular Council Meeting Village of Arden Hills Monday, June 30, 1980 - 7:30 p.m. Vil18ge Hall Call to Order Pursuant to due call and notice thereof, Mayor Crepeau called the meeting to order at 7,30 p,m. Ro 11 Call Pr~sent - Mayor Henry J. Crepeau, Jr., Councilmen Charlie Crichton, Ward Hanson, Robert Woodburn Absent - Councilman James Wingert Also Present - Attorney James Lynden, Engineer Donald Christoffersen, Treasurer Donald Lamb, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm Approval of Minutes of June 9th Council Meeting Hanson moved, seconded by Crichton, that the minutes of Council Meeting of June 9, 1980 be approved as amended. carried unanimously. the Regular Motion Business from the Floor None REPORT OF VILLAGE ATTORNEY JAMES LYNDEN Cable TV - Proposed Joint Powers Agreement and Resolution No. 80-34, Authorizing Participation in the North Suburban Cable Commission and Apnointing Director and Alternate Lynden reported no opposition to the proposed Joint Powers Asreement or Resolution; has a few minor suggested changes. Thomas Creighton (LeFevere, Lefler, Pearson, O'Brien and Drawz) responded to concerns of the Arden Hills Advisory Committee. (Minutes of Cable Communications Citizens' Advisory Committee of 6/24/80) as followc;: . 1. Azrees that an Alternate as well as a Director be appointed, either of whom authorized to vote. 2.- 30 votes (based on 1/5000 population or fraction) - Arden Hills entitled to two votes, noted this is the same basis used by the Suburban Rate Authority. 3. Explained that two votes does not make Arden Hills an unequal pa~tner; will recommend that 2/3 votes be required to pass; Arden Hills is strategically located, which makes it undesirable to the CST if Arden Hills should not like the next year's bud- get and pullout of the CST; feels the 2/3 majority to pass gives the SMaller cities a better advantage. 4. Explained that the power of the Executive Committee is only that wh~ch the Commission delegates; noted that a "good voice" is more important than the ilnumber of votes'f. Hanson asked if lines would be overhead or underground. Creighton explained that this is a policy deCision of each community. Creighton, in discussion, noted that five cities are needed to organ- ize; ectpects Commission to go ahead with the "kickoff" on July 15th; is hopeful that all the communities can move along together. Council deferred action to the July 14th meeting. Creighton was advised that he would be contacted by Wingert in the interim. Minutes of Regular CouDcil Meeting Page T"TO June 30, 1980 Va~ation of Righ~of-\~- Lake Johanna Blvd/Snelling Avenue Lynden referred Ccuncil to his letter of-6/27/80 and attached Resolution. Woodburn moved, seconded by Crichton, that Council adopt Resolution No. 80-36, A RESOLUTION VACATING PORTIONS OF STATE TRUNK HIGH~AY NO. 51 RIGHT-OF-WAY LYING EASTERLY OF RIDGEWOOD ROAD, WESTERLY OF SNELLING AVENUE, AND SOUTHERLY OF LAKE JOHANNA BO~LEVARD AND U.S. HIGHWAY NO. 10. Motion carried unanimously, Municipal Subdivision Act of 1980, Laws 1980, Chapter 566 Council waa referred ta Lynden's letter of 6/24/80 re Municipal Subdivision Act of 1980. . 11> review, Lynden explained that when a developer of a commercial or industrial development divides his lsnd into parcels which are five acres or more in size, municipal subdivision regulations can- n~t control the development. Lynden noted that residential sub- ' divisions which are 20 acres or larger in size and 500 feet in width arc also excepted, Lynden further explain.dthat storm water drainage and holding areas and ponds are now classified as facilities similar to streets, roads, sewers, etc. for which cash in lieu of dedi~..tion __i--s not available; cash in lieu of dedication is now' solely applicable to parks, playgrounds, trails or open space. In further review, Lynden noted that par.cels 2~ acres or less in size may be subdivided by means of a "survey"; large parcels by "p lat ting". Lynden noted that the regulations_become effective August 1, 1980, unless otherwise indicated; suggested City consumate pending pa~k dedications prior to that: eate, if possible. Street Easement - Shorewood Drive Lynden reported that there is no compelling reason to pursue an "Easement"; feels, since it's torrans property, ownership is su1>ject to existing roads; only reason to obtain an easement would be to legally describe the road right-of-way, (Resolve width and location of. ~ight-of-way). Hanson noted that Presbyterian Homes contends that the road Is located on their original site, not the recently acquired Sutton Place parcel; residents on Shorewood Drive are concerned re continued access to their properties, Lynden suggested that a land survey may be in order to determine road location; also to determine whether Sutton Place property, as well 85 original Presbyterian llomes site is torrens property, Christoffersen was requested by Council to try to locate property irons of lots abutting the roadway (Johanna Narrows) and provide a description of roadway for the next meeting. RSPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN . Feasibility Report - County Road L Improvement No, 80-1 and Resolution N~, 80-35 iG:nso~' moved, seconded by Crichtorl, that Council approve Resolution No. 80-35, receive the Feasibilitv Report of Proposed County Road E Improvement P80-1 and schedule the Public Hearing on July 28th at 8;00 p,rn. at the Village Hall. Motion carried unanimously, Cbristoffersen noted that the Feasibility Report does not include easement or fiscal costs. After discussion, Council concurred that 5% be added for fiscal costs. 19~0 Sealcoating Bids Christoffersen referred Council to his letter of 6/30/80, and attached bid tabulation; recommended that Council award the bid to the low bidder, -2- Minutes of Regular Council Meeting P age Three June 30, 1980 Woodburn moved, "ileconded by Hanson., that Ccuncilaward Sealcoating Bid to Allied Blacktop Company, low bidder, amount of $27,610.00. Motion carried unanimously. the 1980 in the Lexington/I-694 Drainage - Status Report Christoffersen referred Council to an alternate drainage plan, pro- posed by the State, which provides additional storm water storage on the east side of Lexington; indicated the proposed storage area location in the northwest quadrant of Lexington and 1-694; reportwd that this plan will be included in the Feasibility Report t~ Council. . ~ Valentine Hills Drainage - Northwest Quadrant of Valentine Christoffersen ~ indicating direction. Avenue and County referred Council to a 1940 - a drainage ditch; drainage is Road F . . and a still going in 1962 ~ the ssme After discussion, Council authorized McNiesh to advise Robert J. Miller (Meyer, Nelson & Miller), representing Valcourt, Inc., that the City's information indicates no changes in the outflow or any drainage modi- fication in this area. Legislation re Retainage Christoffersen reported recent legislation restricts amounts with- held to 5% retainage for completion of contracts (formerly 10%). OTHER BUSINESS Case No. 79-36, MSI Claim Center - Sign Height and Landscape Plan A. Sign Hanson moved, seconded by Woodburn, that Council reconsider its former action relative to the MSI Claim Center sign heiRht on the basis that Council's decision appears incon- si~tent witb that pertaininr to tbe Wortbwestern ~ank slfC. Motion carried unanimously. Roger Hauck (MSI) presented a drawing of an alternate sign, 16' in height, with a brick planter base, which he prefers instead of the 20' sign formerly requested; asked approval of both signs. After discussion, Hanson moved, seconded by Woodburn, that Council approve the 20' sign height with the understanding that i,t will be lowered to the maximum height permitted by the new sign ordinance when adopted, or the optional 16' brick base sign. Motion carried unanimously, (It was the understanding of the Council and Mr. Hauck that the maximum height, accordiTl& to the new ordinance, will be enforced as adopted.) . B. Landscape Plan Hauck referred Council to the Landscape Plan for the MSI Service Center; noted that the pine trees along Pine Tree Drive, proposed as future plantings, are not to be located in the right-Df-way as indicated; will be on MSI property. After review of telephone memo from Planner Miller (6/30/80), Crichton moved, _ Seconded by Hanson, that Council approve the landscape plan, as presented, and the extension of the existing $10,000 Maintenance Bond, which may be reduced to $4,000 at renewal, for one year. Motion carried unanimously. -3- Minutes of Regular Council Meeting Page Four June 30, 1980 Proposed Joint Powers A~reement - Development and Use of Outside Facilities, Johanna Middle School Hanson reported recommendation of approval of the Joint Powers Agree- ment by the Parks Committee, and moved that Council aPVrove the JOINT POWERS AGREEMENT REGARDING DEVELOPMENT AND USE OF INDEPENDENT SCHOOL DISTRICT NO. 621 OUTSIDE FACILITIES AT JOHANNA MIDDLE SCHOOL, as presented. Motion was seconded by Woodburn and carried unanimously. . Arden Manor - Final Approval of Landscaping and Release of Letter of Credit Council was referred to Landscape Inspector Kruchenberg's report and map indicating dead planting stock. McNiesh reported that Wingert inapected the site as well and recommends that Council require exten- sion of the Letter of Credit for a year, replacement of dead stock and re-inspection in the spring of 1981. Husni~ (Arden Manor) explained that since landscaping was inspected last year, 150 trees were replaced; some replacements were of different varieties because some trees (e.g. Russian Olive) were not available; said he tried to use reasonable judgement in replacing the dead trees with Silver Maple. In review of the plan, it was noted that the plantings circled in red were dead when landscape inspector prepared his 'report of 6/23/80. Alter diSCUSSion, Council deferred action pending clarification by Kruchenberg (expense to be paid by the City) that the number of tree replacements indicated are not in excess of number of'plantings on the original approved landscape plan (may have planted more trees than originally required>" Raconsideration of Request for Temporary Sign - U.S. Solar Industries. D. L. Beach Beach explained that his primary goal in putting solar systems on model homes is to draw attention to the ~ystems; this model is an excellent home and an excellent ~pportunitl for him to a~vertise the aystem; explained that the sign proposed would draw attention to the system during the Parade of Homes; would like to have the sign for about two months, lighted at night; described the sign as 4' x I' painted ply- wood; showed photos of an existing sign in another community. In discussion, Beach was asked if he could incorporate his sign with that of Kootenta. Beach said there isn't sufficient room; Kootenia is utilizing entire space; suggested a "banner" extending from the house, as an alternative to the proposed sign. Council concurred that City Code does not permit an additional sign on the site; therefore, there is no basis on which to reconsider the former action to deny the sign. Eastside Beverage Landscaping A. Phase I . Hanson moved, seconded by Crichton, that Council approve Eastside Beverage Phase I landscapin~ and authorize release of the Maintenance Bond contingent upon replace- ment of the Skyline Locust as indicated in Inspector Kruchenberg's report. Motion carried unanimously. B. Phase II Woodburn moved, seconded by Hanson, that Council accept Eastside Beverage Phase II Landscap1ug, and authorize reduction of the bond to 100% of cos~ thereof for one year to insure maintenance, contingent upon completion of seeding and sod. Motion carried unanimously. Public Works Committee Recommendations A. Notice re Sump Pumps Council concurred that a notice be included in the next utility billing and issue of Town Crier advising that sump pumps~ roof drains and drain tiles may not be connected to the City sanitary sewer system. -4- Minutes of Regul~r Council Meeting Page Five June 30, 1980 B. ~orking Foreman Cauncil authorized Johansen to post opening for a W~rking Foreman and accept applications. . c. Public Works Employees on Extended Sick Lesve Council, after discussion, concurred that the Public Works Department does not have "light duty" job categories; prior to return ,to full-time duty, employee is required to obtain written certification by a medical doctor tha.t full-t~" ra..lar 4.C1 caa .. ~..... . ....-U In ~.UU.. U~. -_~---. I..~Y""'. '.'i' 1'& ..8 le_d~. was nnrred to an on-street parkiag situation at Johaana Boulevarel aDel County !.oad 1 at Tony Sch.idt Parlt, which is consielered a safety hazard by Ra.sey Couaty Sheriff Depart_at, aad Public Safety Co_ittee. After eliscussion, Woodburn .oved, seconeled by Crichton, that the Couacil request Ra.sey County to iastall "No parlting" sigas prohibiting parlting along aorth side of Lalte Johanna Boulevard fro. approxi.ately lSO' e.at of Couaty Road I, and along the aorth side of County Road 1 fro. Johaana Blvd. to New Brighton Road. Motion carried unani.oualy. Parlts aad Recreatioa Co_i ttee aeco._adatiolls re Propoaed Vae of NorthwestemC_llege Facilities Hallson reported that the Parlts Co_ittee rec...eads that the use of college facilities (Bethel aad Northwesterll Colleges) _t be included in the Long aange Parlt Plan; feels City caaaot clepead on these .ses siace they are only available,wbe~ aot utilized by the colleges. Woodburn .oved, seconded by Haasoa, that Council approve the Agree.ellt between Northwestern Coll_ge aad tBe City of Arden Hills sub.itted with Hr. aegnier's letter of 6/30/80 as a_nded by Council aad aath~_ ize exec.tioa thew..f. Boti.. .arr1.. ~..IF~ -, ------- --- --------- --------- ....- ---- ~-..--- ----.---..JI Ca~le r9 Meeting of June 24th (See Attorney Lynden's Report) REPORT OF VILLAGE TREASURER Investment $200,000 at Northwestern Bank, St. Paul at 7.8% interest to mature on 9/15/80. Crichton moved, seconded by Hanson, to ratify the investment as reported by Tressurer Lamb. Motion carried unanimously. REPORT OF CLERK ADMINISTRATOR CHARLOTTE McNIESH . 1980 Hall ~nt - RCWD McNiesh reported that current rent charged for RCWD use of hall, 2 meetings a mont~ is $200/year. Crichton moved, seconded by Woodburn, that Council modify the rental charge to $10.00/meeting. Motion did not carry (Crichton, Woodburn voting in favor; Hanson, Crepeau voting in opposition). Hanson moved that Council continue the rent at $200/year. Motion was seconded by Crichton. Motion did not carry (Hanson, Crepeau voting in favor of the motion; Crichton, Woodburn voting in opposition). Crepe~u st~ted rent would remain at $200/year. Case No. 80-19, McClung's Second Addition Schedule Public Hearing Hanson moved, seconded by Crichton, that Council schedule a Public Hearing be,rore the Planning Commission on Wednesday, July 2, 1980, at 8:00 p.,o. Motion carried unanimously. -5- . . Minutes of Regular Council Meeting Page Six June 30, 1980 Claims and Payrolls McNiesh referred Council to Claims and Payroll and to additional check to Ashland Petroleum in the amount of $9,114,25. Crichton moved, seconded by Woodburn, that COuucil approve the Claims and two Payrolls, as presented, and the check to Ashland Petroleum. Motion ca~ried unanimously. (Hanson was not present when vote was taken.) CET A Emp leyee Council authorized employment of a second CETA employee in the Park Maintenance Department. Adiournment CriChton moved, seconded by Hanson, that the meeting adjourn at 10:45 p.m. Motion carried unanimously. ~fiJJYU Charlotte McNiesh - Clerk Administrator Henry J. Crepeau, Jr. Mayor Notice of MeetinR The next Regular Council Meeting will be held on Monday, July 14, 1980 st 7:30 p.m. st the Village Hall.