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HomeMy WebLinkAboutCC 11-25-1991 , . 'I MINUI'ES OF '!HE ARDEN HILLS RmlIl\R lXlUNCIL MEEI'ING K'lNDAY, NOVEMBER 25, 1991, 6:15 P.M. - CITY HALL . CALL TO ORDER Pursuant to due call and notice thereof, May= Sather called the meeting to order at 6:15 p.m. OOLL CALL 'lhe roll being called the follOlVing members were present: Mayor 'lhamas Sather, eouncilmelllbers Paul Malone, JoAnn Growe, Thomas Mahowald and Dale Hicks. Also present: Attorney Jerry Filla, Engineer Terry Maurer, Public Works SUperintendent Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iaga. PERF. EVALi eouncilmelllbers conducted a Perfonnance Evaluation of the CLERK Clerk Administrator between 6:15 and 7:15 p.m. A brief AJ:MINISTRA'IOR recess was taken by eouncil. eouncilmelllbers reconvened to conduct the regular meeting at 7:30 p.m. AOOPI' REIlISED eouncil was referred to the Revised Agenda f= the AGENDA November 18 meeting, adding the Public Hearing f= Presbyterian Hanes. Councilmember Malone requested an additional item be placed on the agenda lIDder Unfinished and New Businessi 7 .E., Review of Proposed Financial Reports. Mahowald moved, secorrled by GrcMe, to adopt the Revised Agenda, with an additional Item 7 .E., Review of Proposed Financial Reports. Motion carried unanimously. (5-0) . OJNSENI' Hicks lIDVed, seconded by Malone, to approve the Consent CALENDAR Calendar and authorize execution of all necessary doclnnents contained therein: a. Accept Resignation of William Bauer, North SUbJrban cable CoIlImission. b. Adopt Res. #91-61 - Renewal of Premise Permit, Shoreview-Arden Hills Lions Club (Class B Pull Tal:si Big Ten SUpper Club). c. Adopt Res. #91-65 - Renewal of Premise Permit, Light Brigade, Inc. (Class A Bingo; Pot-o-Gold Hall) d. Adopt Res. #91-66 - Renewal of Premise Permit, Light Brigade, Inc. (Class B Pull Tal:si Blue Fox Inn). e. Approve 1992/93 Maintenance Agreement f= Optech III-P Election Equipment. f. Approve Pay FstiInate No. 3 for North Snelling Avenue Project. g. Approve List of Claims and Payroll. Motion carried unanirocJUsly. (5-0) Councilmember Mahowald requested a letter be forwarded to William Bauer, on behalf of Council, for his service and dedication as the Olair of the cable CoIlImittee. PUBLIC cmMENrS None. PUBLIC HEARING RES. #91-67i Mayor Sather opened the meeting at 7:36 p.m., for the -- PRES. H<::MES , purpose of a Public Hearing on the application for ~ REQUFSI' FOR M.micipal Housing Program and Amended Housing Plan to ISSUANCE OF provide financing and issuance of Revenue Bonds, from RE.VENUE BONDS Presbyterian Hames of Mirmesota, Inc. ----- ~ Minutes of the Arden Hills Regular Council Meeting, 11-25-91 Page 2 . HRING (Cont'd) Clerk Administrator Berger verified the publication of the Notice of Hearing in the New Briohton Bulletin on Wednesday, October 23, 1991 and reported that no written comments relating to this matter were received prior to the hearing. 'Ihe Clerk Administrator referred to his report dated 11-25-91 and stated the city Attorney has reviewed this application and expressed no concerns relating to this matter . Councilmember Hicks questioned the amount cost savings transferred to residents and if all residents would be affected or only a portion of those residing at Presbyterian Hames. Dan Lind, representing Presbyterian Homes, reported this transaction applies to the sutton Place apartment facility which is located at 3120 lake Johanna Boulevard. Lind advised there are 20-units in this facility, 19 rental units and one caretaker unit. He advised there is =ently a debt of $637,000 on this facility and that debt is taxable at 11 percent interest. Lind explained that tax exenpt financing was not available at the tline of the sutton Place renovation. He advised that Norwest Bank has agreed to reduce the interest rate to approximately 8 percent, which would reduce the payment by $19,000.00 or approximately $1,000.00 per unit per year. Lind advised the first year the funds would be invested into improvement of the facility and the second year savings would be passed on to the residents. Councilmember Hicks questioned if any residents receive subsidy for rental costs. . Lind advised there is a program which provides approximately $300,000.00 per year to residents having financial needs, outside of medical assistance and medicare programs . Mayor Sather asked if there was anyone present who wished to be heard either in favor of or opposed to this matter. '!here was no response from the floor and the Mayor closed the public hearing at 7:41 p.:rn. Councilmember Malone expressed some hesitation regarding govern:rnent subsidy of this nature. He stated he would vote in favor of the program, since this is an extension of an existing program and direct benefit to residents has been shown. Malone:moved, seconded by MahaNald, to adopt Resolution No. 91-67, GRANTlNG PRELIMINARY APPROVAL TO A MUNICIPAL HOUSING PRCGRAM AND AMENDING HOUSING PLAN TO PROVIDE FINANCING AND REFINANCING FOR A SENIOR HOUSING DEIlEU):EMENT AND 'IHE ISSUANCE BY 'IHE CITY OF REVENUE BONDS 'IHEREFORE ON BEHALF OF 'IHE PRESBYTERIAN HCMES OF MINNESOI'A, INC. Motion carried unanimously. (5-0) FINAL APPROVAL; Council was referred to a :rne:rnorandurn from the Public CELllJLAR ONE Works Superintendent dated 11-21-91, relating to the ANTENNAE INSTALL installation of the Cellular One 1\ntennae on the City ON WATER 'IOOER water tower. Warren Dunlap, representing Cellular One, was present to answer questions. . . ,. Minutes of the Arden Hills Regular Council Meeting, 11-25-91 Page 3 . ANI'mNAE (Cont'd) Councilmember Malone questioned if the final design is to lIDUJlt two vertical antennae on the roof of the water tower, with no tripod lOCllII1ting, and two panel antennae to be locate:i below the bowl of the tank. Warren D.lnl.ap advised the tripods will be removed and there will be two vertical pole antennas on the top of the water tower and one set of panels below the bowl of the tower. eouncilInember Malone questioned if the applicant inten:Js to reinstall panels, if the north sector of the antennae is split, and if the equipment will be painte:i. Dunlap advised the c:x:ttpany would most liJrely install panels, as most of the existing sites in the metropolitan area use the panels. He explained the cables are to be removed, as they are a safety hazard, and the equipment will be painte:i. There was discussion relative to the responsibility for =ecting the ==osion problem, which cx::curred at the point of welding when the antennae were installed on the water tower. Public Works Superintendent winkel state:i the water tower is scheduled for repair and painting in the spring of 1992. He suggeste:i the responsibility f= =st participation be negotiate:i with Cellular One representatives at the time of receipt of the cost estimates f= this project. . eouncilInember Malone recalled the language in the =ntract for installation of the antennae equipment on the water tower may stipulate that the COIlpilly is liable for repair of any damages caused by installation of the equipment. Hicks IOClVed, seconded by Growe, to approve the final installation of Cellular One antennae on the city of Arden Hills water tower, as subnitte:i in the drawings attached to the 11-21-91 memorandum frc.m the Public Works Superintendent, and subject to repair and repainting the =rrosion which exists in the area of the antennae installation, at the time the city authorizes the repainting and repair of the water tower. Motion carried unanilnously. (5-0) Warren Dunlap questioned if a J:xrilding permit is required to replace the antennae. D.lnl.ap indicate:i the lease agreement allows the cartpany to change the equipment with approval of the City Council. Council directed staff to determine if a wilding permit is necesEary to replace the existing equipnent. RES. #91-62; Council was referred to the memorandum from the Clerk ORDER FFAS. RPI'. Administrator date:i 11-21-91 and all attachments, TILLER lANE relating to the proposed Tiller Lane street IMPROVEMENr Reconstruction lIlprovernent. Engineer Maurer presente:i the Preliminary Feasibility Report on the proposed reconstruction of Tiller Lane, between HaInline and Iexington Avenues. Maurer . state:i the street is proposed to be 30 ft. wide, 7-ton design, as outlined by City Code standards. He explained the only utility inprovements scheduled are same modifications to the existing stonn sewer; the sanitary sewer and water utilities appear to be in good =n:lition. Minutes of the Arden Hills Regular Council Meeting, 11-25-91 Page 4 . TILLER (Cant' d) The Engineer advised the total est:i1nated project cost is $250,000.00. He ~lained the proposed assessment is half of the project costs, in a=rdance with the City's assessment manual, for the street reconstruction and for the stenn drainage utilities. Maurer recommended the street assessment rate for reconstruction be in=eased slightly over the rate utilized in 1991, fram $22.00 to $23.00 per front foot, to reflect anticipated increases in construction costs. He further recommended the stann sewer utilities be assessed at $2.82 per front foot, representing 100 percent of the cost. Engineer Maurer advised the following items should be considered f= Council action and adopted by Resolution: 1. Ordering the Feasibility Report; this is a "housekeeping item". Council auth=ized the report and received the report by motion, rather than by Resolution. 2. Receiving the Feasibility Report and Scheduling the Public Hearing on the inprovement. Maurer referred to the project schedule in the report, which schedules the public hearing in January 1992. He requested the hearing be scheduled in February 1992 to a=nunodate his schedule. 3. Auth=izing the Preparation of Plans and Specifications. Maurer ~lained the preliminary work on the plans is scheduled for the winter lOClnths, which provides additional tilne for staff to prepare for the public hearing and the ability to prepare for bid of the project earlier in the construction season. . eounci1Inember Mahowald questioned if action taken this evening establishes the front foot rate for the 1992 construction season at $23.00 per front foot. Maurer stated the projection of $23.00 per front foot is only an estimate at this tilne and Council action establishing the rate would be requested at a later date, pri= to the public hearing. Hicks 11'DVed, secon::led by Malone, to adopt Resolution No. 91-62, ORDERING A PRELIMINARY FFASIBILI'IY REPORI' IN THE MA'ITER OF THE 1992 TILLER lANE Sl'REEl'REroNSIRUCI'ION IMPROVEMENT. Motion ca=ied unanimously. (5-0) Mahowald lTOVed, secorrled by Hicks, to adopt Resolution No. 91-63, RECEIVING THE FFASIBILI'IY REPORI' AND ORDERING A PUBLIC HEARING ON THE IMPROVEMENT IN THE MA'ITER OF THE 1992 TILLER lANE REroNS'lRUCrION IMPROVEMENI', such hearing to be held on February 10, 1992, at 7:30 p.m., at City Hall. Motion ca=ied unanimously. (5-0) Malone moved, seconded by Growe, to adopt Resolution No. 91-64, ORDERING PREPARATION OF PLIINS AND SPECIFICATIONS IN THE MA'ITER OF THE 1992 TILLER lANE REroNSIRUCI'ICN IMPROVEMENT, f= the public hearing date set for the 10th day of February 1992. Motion ca=ied unanimously. (5-0) Attorney Filla left the meeting at 7:50 p.m. REVIEW FINANCIAL Caunci1Inember Malone presented the proposed "Monthly . REPORI'S, PROrosED Financial Report" documents, prepared by the Finance BY FINANCE o::M'I. Committee to replace the existing reporting system. Malone reviewed the proposed financial reporting system documents and connnented on fonner staff and carnmittee members attempts to compile a workable document. -------- . . Minutes of the Arden Hills Regular Council Meeting, 11-25-91 Page 5 . REroRI' (Cent'd) eouncilmernbers con=ed the report format is good and should be beneficial. Council also concurred that the report should be prepared on a monthly basis f= the General F\md and a quarterly basis for other funis, as separate documents. eouncilmember Malone reported that Deparbnent Heads should be reminded to project adjustments f= "off-schedule" experxtitures and add this information to the form for informational purposes. Councilmember Malone extended thanks to Clarlotte McNiesh, former Clerk Administrator, who =iginally atterrpted this process and has offered valuable input as a member of the Finance Committee. Council directed the Clerk Administrator to advise the City Accountant that the report is acceptable to Council and it would be preferable to segregate furx:l.s as discussed. COUNCIL a::M-1ENl'S ARDEN PIACE; eouncilmember Malone referred to the report suJ:rnitted by DRAINAGE ISSUES Wally Bauer at the 11-12-91 meeting, relating to soil & REroRI' FRCM corrections at the new home construction site on Arden WALLY BAUER Place. Malone explained the report has no evidence that soil corrections occurred at this site; related this infonnation for the record. . Malone requested staff forward notification to affected property owners that the hearing on this matter is delayed until Spring of 1992. ZEDS SIGN eouncil.member Malone questioned the installation of the Zeos sign on Iex:ington Avenue. He advised the sign is animated and in direct violation of the Sign Ordinance. Council directed the Administrator to review the sign with the Building Official and report findings at a future meeting. COUNCIL ABSENCE; eouncil.member Growe advised she is unable to attend the DECEMBER 9 MIG December 9 Regular Council meeting. PUBLIC SAFEl'YfWKS. Council.member Growe reported on recent activities and rowTI'EE REPORI' discussion of Committee goals. She indicated the Committee is soliciting new members and requested information be placed on Cable TIT and local newspapers. RESaIEDULE PERF. eouncil.member Mahowald reported he is unable to attend EVALUATION; PUB. the December 9 Council meeting. He suggested rescheduling WKS. SUPERlNI'ENDENr the Public Works Superintendent's annual perfonnance evaluation. Malone moved, seconded by GrCMe, to cancel the December 9 meeting, scheduled at 6:15 p.m. f= purposes of corxiucting an annual perfonnance . appraisal for the Public Works Superintendent, and to schedule a Council W=ksession Meeting f= the purpose of corxiucting the performance review on Monday, December 16, at 4:30 p.m. Motion carried unan:iJnously. (5-0) , ." Minutes of the Arden Hills Regular Council Meeting, 11-25-91 Page 6 . WKSFSSlOO Council concurre:i to discuss the quotes from designers AGENDA ITEM interested in publishing the City newsletter at the December 16 Worksession meeting" REKJRr; MIG wrrn Council1nember Mahowald reported on the meeting with GOVERNOR'S LEGAL Mr. Gilbertson, legal counsel for Govern= carlson,' <XlUNSEL regarding the proposed retrocede of the Anny Reserve Training facility. Mahowald advise:i Gilbertson was receptive to those concerns outline:i by Councilmembers . Council concun'ed to direct the Administrat= to prepare a letter of thanks to Mr. Gilbertson, which SUImllarizes the results of the meeting, and forward copies to Council and Congressman Bruce vento. AnJOURN Mahowald moved, secon:ie:i by Growe, that the meeting be adjourne:i at 8:20 p.m. Gary h! BMjM Clerk Administrat= . NOl'ICE OF MEEI'INGS The next Regular Council meeting will be held on M:Jnday, December 9, 1991, at 7:30 p.m., at City Hall. 'Ihere will be a Council W=ksession meeting held on Monday, December 16, 1991, at 4:30 p.m., at City Hall. .