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HomeMy WebLinkAboutCC 10-15-1991 . , r-'" "Ill! . MINUI'ES OF THE ARDEN HIUS REGUlAR a:JUNCIL MEEI'ING ~Y, OCTOBER 15. 1991, 7:30 P.M. - CITY HALL , . CALL TO ORDER Pursuant to due call and notice thereof, May= Sather called the meeting to order at 7:30 p.m, roLL CALL '!he roll being called the following members were present: Mayor '!homas Sather, eouncilmembers Paul Malone, JoAnn Growe, Thomas Mahowald and Dale Hicks, Also present: Attorney John Miller, Engineer Terry Maurer, Planner John Bergly, Clerk Administrat= Gary Berger and Deputy Clerk Catherine Iago. lNl'RO; NEW Clerk Administrator Berger introduced the Administrative EMPIDYEE, Secretary Tery Shields to Councilmembers. He advised Ms, Shields was fonnerly enployed by the City of Fridley. Councilmembers welcomed Ms, Shields as a member of the city staff. ADOPr AGENDA Malone moved, seconded by Hicks, to adopt the October 15 Agenda as suhnitted, Motion carried unanimously, (5-0) APPIDVE COlll1cilInernber Malone referred to the September 9 Council MINUI'ES minutes, page 9, under "Purchase Park EilUipment", He stated he does not recall authorizing the Park Direct.= to obtain sealed bids; only directed the Park Direct.= to compile the specifications for the equipment and return to Council. Malone indicated the intent was to request the Park Director to prepare the . specifications and return to Council for authorization to advertise for bids for the equipment, He advised the bid notice is cu=entlyadvertised. eouncilmembers and staff offered their recollection of the discussion, It was detennined a misunderstarx:ling may have occurred, Council suggested a motion should be passed auth=izing the advertisement of bids for the equipment. Growe moved, seconded by Malone, to approve the September 9 and 30 Council Meeting Minutes as suhnitted, Motion carried unan:iJnously, (5-0) mNSENT Malone moved, seconded by Growe, to approve the Consent CALENDAR Calendar as suhnitted, and authorize execution of all necessary documents contained therein: a, Adopt Resolution No. 91-56, Receiving the Feasibility Report and Ordering a Public Hearing and Resolution No. 91-57, Ordering Preparation of Plans and Specifications for the Arden Place Drainage Inprovement, b, Awrove Pay Estimate No, 2, North Snelling Avenue l111provements, c, Authorize Purchase of Video Equipment. d, Approve List of Claims and Payroll. Motion carried unanimously, (5-0) PUBLIC <XlMMENTS None, .- ADOPr ORD, 282; Mayor Sather recommended Item 7,D. be =uoidered prior DE\lEU)fMENT to discussion of the site Plan Review application f= - REGOIATIONS & Northwestern College, as a housekeeping item, DEFINING SCHOOLS Council concurred. . . Minutes of the Arden Hills Regular Council Meeting, 10-15-91 Page 2 . ORD. (Cont'd) Sather explained this matter was previously tabled, since an Ordinance amendment requires a four-fifths vote by Council. He advised adoption of the regulations should occur prior to consideration of the application. Council was referred to the letter from AttoITIey Filla dated October 14, 1991, relative to the Ordinance revision which I1CM amends the land use chart to allow Higher Education Schools in the R-1 District under the Planned Unit Development regulations and in the B-1 District under Special Use Permit regulations, Malone moved, seconded by Hicks, to adopt Ordinance No, 282, AMENDING SEX:T.IONS II (D) (112) AND V(E) OF APPENDIX A., ZONING ORDINANCE FOR THE CITY OF ARDEN HILIS; AND ADDING SEX:T.ION II (D) (112) (A) 'IO APPENDIX A, ZONING ORDINANCE FOR THE CITY OF ARDEN HILIS REIATING 'IO DEVEIDFMENT RffiUlATIONS FOR SCHooIS, Motion carried unanilnously, (5-0) CASE #91-17; SITE Council was referred to the Planner's Report and Planning PlAN RE\lIEW. Commission minutes dated 10-2-91, relative to the site NORI'HWFSI'ERN Plan Review for NorthwesteJ::n College, Berntsen Resource COLLEGE Center . Planner Bergly explained POD plan f= the College campus was previously approved by Council, subject to the ordinance amendment approval. He stated the College is I1CM proposing to build a library facility, as indicated in the master plan, . The Planner identified the areas of the site which will be affected by grading, noting the relocation of the existing roadway and placement of a retaining wall, He also reviewed the location and configuration of the storm water retention pond. Bergly advised the plan meets all requirements, Planner Bergly explained the Planning Commission reconnnended approval of the site plan application, listing six items which identify the basis for the recommendation and also listing four conditions. The Planner suggested an additional condition be included in Council action which authorizes staff to establish a landscape bond, in a=tiance with the plan sul:initted . Councilmember Hicks questioned if park dedication is reguired with this development or has the dedication previously been resolved, Planner Bergly explained that in researching previous files on the College he found an agreement which discussed the City utilizing athletic facilities on campus; it was unclear as to whether or not the agreement was drafted as part of the park dedication requirements, Deputy Clerk Iago advised she did not research the park dedication for the development, Councilmember Mahowald stated the Chair of the Planning Commission commended the . College f= the presentation of this application. He advised Commission expressed concern relative to the fuel tanks located near the lake and suggested the tanks be relocated or reJOClved as soon as possible, Minutes of the Arden Hills Regular Council Meeting, 10-15-91 Page 3 . CASE #91-17 (Cont'd) ~ Building Maintenance person for Northwestem College advised he has been working with the Fire Chief to resolve the issue of rerooval and relocation of the tanks, Councilmember Malone questioned the t:iJne-frarne for construction of the library facility; noterl the recammedation for approval is contingent upon relocation of the tanks. The applicant stated it is the intent to begin construction immediately and have the wilding enclosed prior to the winter months, The Maintenance person stated the tanks may be rem:>ved at any t:iJne and the relocation issue be brought before Council at a future date. Council discussed establishing a date for removal of the tanks and placement of a condition that no occupancy pennit for the facility would be issued until the tanks have been removed. Mahowald moved, seconded by Malone, to approve Case #91-17, site Plan Review for Berntsen Resource Center, N=thwestem College, based on the following: L The wilding location and general configuration were established in the PUD approved on June 24, 199L 2. The project will require no variances. 3. The grading and drainage plans are acceptable as approved by the Rice Creek Watershed District and City Engineer, . 4, The signage merely identifies the wilding, with a precase sign of less than six square feet at the building entrance, 5, Landscaping is a=<::mplished with an acceptable combination of trees and shrubs in sizes generally larger than required. 6, The min= road realigrunent and the two story brick wilding should not be an intrusion on the neighboring residential property, as it is heavily s=eened by dense woods and the wilding cannot be seen in the summer months and probably not in the winter months, and, with the following cX)f)ditions: 7. That a sign identifying the service drive is pennitted, if necessary, 8, That the final building plan suhnitted be amended to reflect the relocation of the mechanical equipment. 9, That the tanks near the lake be removed = relocated by December 1, 199L 10. That an easement be established and identified for the water retention ponding area and stann sewer, 11, That staff secure the appropriate landscape bond fram the applicant. Motion carried unanimously, (5-0) eouncilmember Malone asked the applicant if the condition relating to the tanks would pose a problem f= the College, President Erickson advised the condition is acceptable. . eouncilmember Hicks requested staff review the previous files to determine if Park Dedication requirements have been met by the College; questioned if the College has an executed copy of the agreement relating to use of the campus facilities. Minutes of the Arden Hills Regular Council Meeting, 10-15-91 Page 4 . CASE #91-17 (Cont'd) President Erickson stated the agreement would have been executed prior to his arrival at the College; advised the campus is open for use by the City of Arden Hills and is cu=ently utilized by the City of Roseville. He stated the College offers a full range of water activities in the summer months which are open to the public. Planner Bergly stated same other issues have been raised by neighbors of the College relating to the water use activities during the summer months, He advised the document located in the City files was not an executed agreement and staff would research the Park Dedication issue. President Erickson thanked Council1nembers f= consideration of the application. CASE #91-18: SIGN Council was referred to Planner Bergly's report and the IDDIFICATION, DELTA Planning Cannnission minutes dated 10-2-91, relative to E:NVIRCtMENTAL, 3900 the request for a sign on the Northwoods Office building, NORI'Hl'KXJDS DRIVE at 3900 Northwoods Drive, from Delta Environmental. llie Planner reviewed the alternatives listed in his report, relating to procedures for processing this application, He indicated the Cannnission considered the alternatives and determined the lllOSt appropriate method appeared to relate to the use of the I -Flex District regulations when considering this request, Bergly noted the five conclusions listed with the Planning Cannnission rec:oIlllllel"Dation f= approval, which are the basis for their motion. . Councilmernber Malone questioned if the City would have the ability to enforce the condition relating to additional signs on the building. Council was refen-ed to the lease document, which was sul::rnitted by the applicant, relating to the exclusive "sign face" on the exterior of the building for the duration of the lease. Hicks llIOVed, seconded by Malone, to approve Case #91-18, Modification of standard Sign Regulations for this site, 3900 Northwoods Drive, for Delta Envirorunental, as allowed in the I-Flex District regulations, based on and subject to the following: 1. Delta Environmental would be the largest tenant in the building and presently occupies 90 percent of the cu=ently leased space. 2, A tenant directory sign is still permissible at the building entrance. 3, '!he proposed sign is 35 present of the total sign area permissible on this face of the building, 4, '!hat no additional signs be allowed on the north face of the building. Motion =ied unanimously. (5-0) CASE #91-19; Council was refen-ed to draft d=ument prepared by OFFICAL MAP, Planner Bergly and Planning Cannnission minutes dated SHORELINE LI\NE 10-2-91, relating to the proposed extension of Shoreline . ElITENSION lane. The Planner e)(!Jlained the COmmission reviewed the alternative methods for exterx:li.n;J Shoreline lane and recormnended option #1, a straight extension of the street, be taken to the public hearing as the proposed future aligrnnent of the street to be identified on the official ll'ap, . Minutes of the Arden Hills Regular Council Meeting, 10-15-91 Page 5 . CASE #91-19 (Cent' d) Bergly explained Council should consider two items for action this evening: ~ion #1 as the option to be discm::s:oo at the public hearing and if the hearing will be held before the Planning Commission = Council. He advised the "Official Map" statute states the Council shall hold the public hearing; the city Attorney advised it is appropriate for the Council to pass the responsibility for the hearing to Planning Cammission, Counci1Inember Hicks recalled the previous discussion of this matter during consideration of the Hanson Plat and explained several residents were opposed to the straight line extension of the street, citing increased traffic as a major concern. Hicks noted residents CCIllplained that it is difficult to a=ess Lexington Avenue fran County Road D and at that time it was suggested the straight line extension of the street may be beneficial to residents f= use as an alternative access to Iexington Avenue. He preferred residents review the alternatives in the document, rather than Council make a detennination at this time that the straight line extension be adopted, Counci1Inember Mahowald advised ~ion #1 is a recommendation only, to identify the future street extension, and does not prohibit future consideration of other options when and if development occurs to the south of Shoreline Lane. Planner Bergly suggested an alternative to the public hearing would be an informal meeting with residents to discuss the options, He indicated there is no expediency to resolve this matter. . Ceuncil con=ed an informal discussion would be appropriate, as there does not appear to be an :iInmediate need to resolve this matter. Malone moved, seconded by Mahowald, to direct the Planning Cammission to hold an infonna.tion hearing, within 120 days, to discuss and review the options f= future extension of Shoreline lane on the Official City Map and report findings to Council. Motion carried unanllnously. (5-0) ORD. #283; Council was referred to the memorandum from Deputy Clerk FLOOD PlAIN Iage dated 9-27-91, relative to the draft Ordinance which MANAGEMENT updates the existing Flood Plain Management Ordinance and to reflect changes enacted by the Federal goverrnnent. Deputy Clerk Iago advised the City Attomey detennined it was more appropriate to repeal the existing Ordinance and adopt the "model" ordinance sul:mitted by the Federal government, which was slightly revised to reflect the language of the Arden Hills Code of Ordinances. Counci1Inember Malone indicated the draft ordinance appears to be reasonable, contains all the elements in the existing ordinance and provides more control and protection in certain areas of the flood plain regulations, Hicks moved, seconded by Malone, to adopt Ordinance No, 283, ADDING CHAPI'ER 9.6 'I'O THE ARDEN HILIS MUNICIPAL roDE AND REPEALING CHAPI'ER 9.5 RELATIVE 'I'O THE FLOOD PIAIN MANAGEMENT, and to direct the Clerk Administrator . to publish the Ordinance summary as prepared by the City Attorney. Motion carried unanllnously, (5-0) SCHEDULE PUBLIC Council was referred to the memorandum fran the Clerk HEARING; REVENUE Administrator dated 10-n-91, relative to the request BONDS, PRES. Ha.IES from Presbyterian Homes to schedule a public hearing on the issuance of revenue bonds by the City, Minutes of the Arden Hills Regular Council Meeting, 10-15-91 Page 6 . HRING (Cont'd) '!he Administrator noted that Presbyterian Hames is in the process of refinancing and renovating the existing facilities, =nsistent with the City comprehensive plan, He stated the proposal would be a=rplished by =nverting private financing to public bonds and thereby saving approximately 3 percent in interest costs for Presbyterian Hames. Berger noted the savings would be passed on to the senior citizens resiclin:J at the facility by charging less for rents. Dan Lind, representing Presbyterian Hames, was present, Council recalled previous discussions f= issuance of revenue bonds, Dan Lind advised a request f= revenue bonds was sul:xnitted and approved in 1978; noted the bonds would be Health Care revenue bonds, not industrial revenue bonds. Lind gave a brief background of the proposal and information relative to the future savings f= the residents of the facility, Hicks moved, seconded by Growe, to schedule a Public Hearing on Monday, November 25, 1991, at 7:30 p.m., at city Hall, Motion carried unanimously, (5-0) RES. #91-55; Council was referred to a memorandum fram the Clerk QH>1, DVUMI'. Administrator dated 10-10-91, relative to the request BLOCK GRANT, from Ramsey County for Arden Hills to execute the illBG AGREEMENr agreement. . The Administrator explained. this item was =ntinued to allow staff to review Section N, and address =ncerns relating to this section, He advised Judy Karon has clarified the process in her letter dated 10-2-91- eouncilmember Malone stated his =ncerns have been addressed by the response fram Ms, Karon, Growe moved, seconded by Mahowald, to adopt Resolution No, 91-55, RELI\TING TO AUI'HORIZATION TO EXECIJI'E 0>>lMUNITY DEIlEIDPMENI' BLOCK GRANT, as requested by Ramsey County, Motion carried unanlinously, (5-0) S'I'a'lE AVENUE; Council was referred to the Feasibility study f= stowe FEASIBILITY STODY Avenue Improvements dated October 1991, sul:xnitted by the city Engineer, Engineer Maurer stated the report was somewhat modified to clarify the financing section of the document. He stated the =nclusion of the report is that it may not be possible to meet the expectations of the petition received by the City. Maurer suggested Council =nsider scheduling an informal meeting with residents to review the findings of the feasibility study and indicate it may be in their best interest to wait for the County to undertake the project. Mayor Sather questioned if staff has =ntacted officials in the City of New Brighton regarding inprovement of the portion of stowe Avenue located in their . canununity . Clerk Administrator Berger stated he has spoken with the Public Works Director on two occasions and was advised New Brighton would pursue the project in their canununity should Arden Hills undertake the improvement project, Minutes of the Arden Hills Regular Council Meeting, IO-15-91 Page 7 . SIOOE AVE. (Cent'd) Council1nember Malone questioned if the County would approach the project in the same manner outlined in the feasibility report. Maurer advised that is =rrect, however, the County may not schedule the project f= approximately one = two years. 'Ihere was discussion relative to the location of the existing utilities and relocation of the utilities, Mayor Sather preferred the residents be urged to =nsider reconstruction of the street and relocation of the existing utilities to the front of the properties. Hicks moved, seconded by Malone, to acknowledge receipt of the Feasibility Report f= street and Utility IInproven1ents on stowe Avenue and direct the City Administrator and city Engineer to schedule an informal meeting with residents of stowe Avenue, in late October or early November, to discuss the report. Motion carried unanimously, (5-0) STA'lUS REPORI'i Ceuncil1nember Malone questioned the status of the Katie KATIE lANE lane easement encroachment problem. '!he Administrator advised he would discuss this matter with the Public Works SUperintendent and forward the information to Council. REPORI'i 1992 Council was referred to the report from Engineer Maurer . P\IMI'. MANAGEMENT dated 10-7-91, relative to the 1992 street Reconstruction STREE:l' RECONSTRUCI'. portion of the Pavement Management program. Maurer reviewed the streets rated as possible reconstruction projects in 1992 and rationale f= staff recommending the improvement of Tiller lane, He suggested Council =nsider authorizing the t.eginning stages of the i111provement project, those being preparation of a feasibility study and gathering of field information this Fall, which would allow the other aspects of the project to occur during the winter roonths, if the project is undertaken. Maurer advised the project could then be scheduled early in the 1992 construction season, '!he Engineer reviewed the four streets identified as requiring reconstruction and outlined the staff recatmnendation that Tiller lane be reconstructed as the 1992 project, Maurer advised the recommendation is based on the number of residents using Tiller lane as a major ingress and egress route, the size of the project and the =ndition of the street, He suggested Council consider directing the preparation of the feasibility study for the Tiller lane project, 'Ihere was discussion relative to the aEsessable footage on Tiller lane, Engineer Maurer advised no calculations have been made regarding assessable footage. May= Sather questioned if other action should be taken at this time to auth=ize further work on the project, Engineer Maurer explained a request to authorize survey work for the project may . be suJ:xnitted at a later date, depending on how the project progresses, Malone moved, seconded by Growe, to direct the City Engineer to prepare the Feasibility study on the Reconstruction of Tiller lane, from Hamline Avenue to Lexington Avenue. Motion carried unanimously. (5-0) Minutes of the Arden Hills Regular eouncil Meeting, 10-15-91 Page 8 . STATUS REPORI'; Clerk Administrator Berger reported on the status of KEITHSON POND negotiations for the easement relating to Keithson Pond, Berger stated Attorney Filla has been in contact with the legal counsel for Mr. Reiling and Filla indicated there does not appear to be any plans to develop the Reiling property in the near future, nor to resolve the easement agreement, Attorney John Miller was present and explained the precess for condenmation of the property. He also explained the "quick take" procedure and determination of public purpose; if the city is unable to obtain a waiver of trespass to accomplish the work necessary on the easement, possession would occur after 90 days frCllll the date of hearing. Council discussed the time-frame for installation of the pipe, based on the weather conditions, Engineer Maurer advised it would be relatively expensive and difficult to accomplish the construction during the winter months, He indicated it may be more appropriate to p1.lI1p the pond until the spring thaw occurs and ground conditions allow for installation of the pipe, Counci1member Mahowald suggested if there is any possibility of expediting the precess to allow installation of the pipe prior to ground freeze, it would be beneficial to pursue this action, There was discussion regarding preparation of a plan for installation of the . pipe and how the installation would relate to future development of the Reiling property . eounci1member Malone stated it would be helpful to have a background sheet on the Keithson Development and suggested staff review the planning files to prepare a fact sheet. Malone moved, seconded by Hicks, to direct the City staff to prepare a fact sheet with background infornation relating to the Keithson development, which includes planning infornation on the Preliminary/Final Plat, Council minutes and other pertinent information, prior to October 31. Motion carried unaniJoclusly. (5-0) Council recessed at 9:00 p,ro, and reconvened at 9:10 p.ro, Malone moved, seconded by Mahowald, to direct the city Engineer to prepare a preliminary design for drainage, as relates to the Keithson Pond area and future development of the Reiling property, Motion carried unaniJoclusly. (5-0) STATUS REPORl'; Engineer Maurer updated Council on the North Snelling NO. SNELLING AVE, Avenue reconstruction project, RECYCLING; RAMSEY Council was referred to the memorarrlum from the Clerk <XJUNTY JT. roo/ERS Administrator dated 10-10-91, relative to the Joint . AGREEMENI' FOR Powers Agreement with Ramsey County, for a Recycling CHARGES Service Charge, '!he Adrninistrator noted the attachments forwarded with his memorarrlum, He indicated the city Attomey has reviewed the agreement and believes it is in proper legal form, Berger stated this matter has been discussed infornally in the past. . Minutes of the Arden Hills Regular Council Meeting, 10-15-91 Page 9 . AGREEMENI' (Cont'd) '!he Administrator stated the proposed service charge, as calculated by the City Accountant, is $26,57 per parcel. He advised the =llection would be through Ramsey County on the tax statement, with a small administrative fee to the County; the City would then be reimb..1rsed, Councilmember Malone clarified same infonnation listed in the city Accountant's memorandum and the city Att=ney's letter, Malone noted Arden Hills was one of the first cities in the northern sub.lrbs to establish a volume based fee for refuse haulers. Malone !roVed, seconded by Hicks, to adopt the Joint Powers Agreement for Recycling Services Charges between the city of Arden Hills and Ramsey County, Motion carried unanimously, (5-0) REI'ROCEDE V,S. Council was referred to the roemorandurn from the Clerk ARMY RESERVE Administrator dated 10-10-91, relative to the retrocede CENTER, ARSENAL to the state of Minnesota legislative jurisdiction over the U.S, Army Reserve Training Center in Arden Hills. 'I.be Administrat= explained the U. S, Army Reserve Center has requested Arden Hills provide police and fire service for the facility located at the intersection of Highway 96 and Iexin::Jton Avenue, He stated he has directed the inquiries to those organizations which provide these services through =ntract to the City and would be available to review the premises and determine costs f= the services. Berger discussed the lack of cooperation received from the Army officials when the building was =nstructed, as relates to plarming issues and . requests for utilization of the facility for city programs. He further indicated it appears the V,S, Army would prefer Arden Hills provide the services at no cost, Administrat= Berger advised the City Attorney suggested Arden Hills d=ument =nceJ:nS relating to the facility and forward the infonnation to the GoveJ:TlOr's office to insure the =ncerns are taken into account prior to action on the retrocede. He explained he has discussed this mtter with Commissioner McCarty and '!homas Gilbertson, legal counsel for Governor Carlson, Councilmember Mahowald suggested the state Representatives should be =ntacted and notified of the =ncerns relating to this facility. Mayor Sather suggested Councilmembers =ntact state Representatives and Governm' Carlson or atte:npt to schedule a meeting to discuss the =nceJ:nS relating to this mtter . Councilmember Mahowald questioned if Gilbertson indicated to what extent the Governor is willing to support Arden Hills regarding this issue, '!he Administrat= advised the legal counsel did not indicate the extent of support. Councilmember Malone questioned if other communities have rejected a retrocede, . Attorney Miller stated he has not researched this mtter, He indicated the state statute is vague on the jurisdiction issue and suggested the City utilize the =ntract approach f= providing services to eliminate any future disputes, Minutes of the Arden Hills Regular Council Meeting, 10-15-91 Page 10 . REI'ROCIDE (Cont'd) Council concurred to direct staff to prepare a fact sheet with infonnation relating to the Arn1y Reserve facility, utilization of the facilities f= City programs, and other concerns relating to provision of services by the city and draft a letter urxie.r the Mayor's signature. Mayor Sather advised he would personally contact the goverrnnent officials to discuss this matter, PERMANENr EMPIDYEE Council was referred to the memorandum fram the Clerk srAWS APPOIN'IMENT; Administrat= dated 10-9-91, recommending the appoinbnent T.J. SWANSON of Accountant T, J, SWanson to pennanent employee status. '!he Administrator advised he conducted a successful perfonnance evaluation for SWanson on September 18, after completion of her six-month probationary period, He recommended appoinbnent of SWanson to pernanent status and a salary increase retroactive to August 4, 1991. '!here was Council discussion relative to extending the probationary status for this employee f= a period of 90 days, It was the general consensus of the Council1nembers that the employee is attentive to duties, however, the position does not appear to be functioning as initially envisioned, Council1nember Mahowald disagreed with the extension of the probationary status and indicated he would prefer to rely on the Administrator's reconunendation. Hicks moved, seconde::l by Gr"owe, to extend the probationary status f= Accountant T,J, SWanson f= a period of 90 days, direct . the Clerk Administrat= to perfonn another perfornance appraisal at that time, and separate review of the salary ~tion in 90 days, Motion ca=ied. (Hicks, Gr"owe, Malone and Sather voting in favor; Mahowald opposed) (4-1) PERFORMANCE EIlAL, Council was referred to the memorandum fram the Clerk DmJI'Y CLERK IAGO Administrator dated 10-9-91, regarding the annual performance evaluation for Deputy Clerk Catherine Iago. Berger recommended a salary increase from step 3 to step 4 of the 1991 Pay Plan, based on a positive perfornance evaluation f= Iago, Council1nember Malone stated he would prefer the annual performance evaluations for employees be accarnplished pri= to the anniversary date to eliminate the need f= retroactive pay, Mahowald moved, seconde::l by Gr"owe, to approve the salary increase and movement fram step 3 to step 4 in the 1991 Pay Plan f= Deputy Clerk Catherine Iago, retroactive to September 3, 1991, as recommended by the Clerk Administrator and based on a positive annual perfornance evaluation. Motion ca=ied unanimously, (5-0) <XJUNCIL cnlMENTS STATUS RPI'.; Clerk Administrator Berger reported on iInplementation of OPERATICW\L staff recarrnnendations for operational efficiency and . CHANGES requested Council review and cormnents. RF'P'S AROilTECI' eouncil1nember Mahowald suggested the "Request for FOR CITY HALL Proposal" for architectural firms for the city Hall SITE ANALYSIS site analysis be placed on the next Council agenda for discussion, Minutes of the Arden Hills Regular Council Meeting, 10-15-91 Page 11 . AUI'HORIZE BIDS i Malone moved, seconded by Hicks, to auth=ize the Park 'IDRO M:MER & Director to advertise for bids for the Toro Mover and ACCESS. EQUIP, a=essory equipment. Motion carried unanimously. (5-0) NEWSLEITER Council1nember Malone explained two persons have expressed an interest in designing a newsletter for the City. He suggested this matter be scheduled for a future worksession meeting and these two persons, = other individuals interested, be invited to attend the meeting, PARK DEDICATION; Council1nember Hicks expressed concern regarding the PlAT OF HANSEN condition specified with approval of the Hanson Plat PROPERl'Y and stated that resolution of the park dedication be attached to issuance of the wilding permits for the individual parcels of land. He advised of his intent to attempt to negotiate for resolution of park dedication upon sale of the individual parcels, in order to prevent the new buyer from being notified "after the fact" of the responsibility for payment of park dedication fees to the City, Council concurred with Council1nember Hicks negotiation strategy. APPOINT LIAISON; Mayor Sather recarmnended the appoinbnent of eouncil1nember PARKS o::t-lM" RCLLG, Hicks as Liaison to the Parks Committee, Ramsey County & YOUIH SERV, BUREAU League of Local Government and Northwest Youth Services Bureau. Councilmembers concurred with the appoinbnents as recarmnended, . rKJRKSESSION Council discussed placement of the consultant services AGENDA; 10/21 on the October 21 Worksession Agenda, as part of the annual review process and in order to address any concerns with the current consulting services, ADJOURN Mahowald moved, seconded by Growe, that the meeting be adjourned at 10:15 p,m, Motion =ied unanimously. (5-0) ~7C~ -rL ~ Gary R, 'Berger 'IhamasR, Sather Clerk Administrator Mayor NOI'ICE OF MEEI'INGS 'Ihere will be a Council Worksession Meeting held on Monday, October 21, 1991, at 4:30 p.m., at City Hall. 'Ihe next Regular Council Meeting will be held on Monday, October 28, 1991, at 7;30 p,m" at City Hall, .