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HomeMy WebLinkAboutCC 09-30-1991 . , , MINUl'ES OF 'lliE ARDEN HILlS REX;UIAR cnuNCIL MEEI'ING M:tIDAy, SEPI'EMBER 30, 1991, 4:30 P.M. - CITY HALL . CALL 'IO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 4:30 p.m. roLL CALL The roll being called the following members were present: Mayor Thomas Sather, Council1nembers Paul Malone and Dale Hicks. Absent: Council1nembers JoAnn Growe and Thomas Mahowald. Also present: Attorney Jen:y Filla, Engineer Mark Graham, Park Director John Buckley, Public Works Superintendent Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. BUIX;EI' Council and staff held a bldget worksession between 4:30 WORKSFSSION and 7:00 p.m. Council reconvena:i for the Regular Council Meeting at 7:30 p.m. FLOWER GARDEN Mayor Sather, Park Director Buckley and Park Committee REXXlGNITION Cbair David Sand presented certificates of recognition for those persons participating in the "Flower Garden" program and tended the gardens located throughout the city. Megan Ricke, Park Committee Member, thanked the Council1nembers for the recognition received and suggested appreciation should also be directed to all residents participating in the "mailbox" plantings and Arbor Day programs. Ricke urged Council to recognize the Park and Recreation Department as an essential service to the community, which promote healthy outlets for residents of Arden Hills. She stated Arden Hills is a wonderful place to live and the parks and . trail systems are utilized extensively by residents. Ricke further requested an attempt be made to keep the fees for programs in line with other COllUlIUnities and affordable for all residents. Council thanked all participants in the program. AOOPI' Malone moved, seconded by Hicks, that Items 7. A, 7.B and REVISED 7. D, be deleted from the 9/30/91 Agenda, as the items AGENDA require four affirmtive votes by Council for passage. Motion carried unanimously. (3-0) APPROVE BUIX:EI' Hicks moved, seconded by Malone, to approve the September WORKSFSSION 9 Budget Warksession Minutes, as suhnitted. Motion MINUl'ES 9/9/91 carried unanimously. (3-0) CONSEm' Council1nember Malone noted that Council had previously CALENDAR directed staff to provide written infomation regarding objectives, expectations and meeting content when requesting to attend a conference. He indicated this should serve as a reminder to the staff that Council prefers a written explanation stating justification for attendance at such conferences, not a J;tlotocopy of the conference brochure. Malone moved, seconded by Hicks, to adopt the Consent Calendar as suhnitted and authorize execution of all necef'=ry documents contained therein: . ------ Minutes of the Arden Hills Regular Council Meeting, 9-30-91 Page 2 . CALENDAR (Cont'd) A. Approve Request to Canvass, Greenpeace Action. B. Approve Final Payment, 1991 Park/Trail Inprovements. C. Adopt Res. #91-54, Reapportiornnent of Assessments. D. Authorize Expenditure, Fall Clean-up Day. E. Approve Request to Attend NRPA Conference. F. Approve Fall Recreation staff. G. Approve List of Claims and payroll. Motion carried unanilnously. (3-0) PUBLIC ro1MENTS None. RES. #91-55; Council was referred to a memoranchnn fram the Clerk ~. DEIlElDPMEm' Administrator dated 9-27-91, relative to the proposed BLOCK GRANT, RAMSEY Joint Cooperation Agreement between the City of Arden COUNTY Hills and Ramsey County. 'Ihe Administrat= reported that previously the City has authorized execution of the mBG, in 1985 and 1988, and it essentially allows the County to became eligible f= Community Development Block Grant monies, by providing the needed population to qualify and influences the County annual allocation. Council1nember Malone ellpressed concern that the City may not be able to retain control of land uses in Arden Hills without participating with another government entity . . Berger stated he attenq;lted to contact Judy Karon this date, in order to address eouncil1nember Malone's concerns; she was unavailable to answer the questions. May= Sather suggested tabling action on the matter until such time as the Clerk has contacted Ms. Karon. Malone noted the County is expecting a response by October 10, 1991. 'Ihe Clerk Administrator stated he would notify the County of the reason for delay of action. Malone moved, seconded by Hicks, to table action Resolution #91-55 to the next Regular Council Meeting held October 15, 1991. Motion carried unanimously. (3-0) RECEIVE FFAS. Council was referred to the memoranchnn fram the Clerk sruDY; ARDEN Administrator dated 9-27-91, and Feasibility study f= PlACE IMPRVMl'. Arden Place Drainage Improvement fram Engineer Mark Graham dated 9-25-91. Engineer Graham reported the existing stann sewer pipe dces not appear to adequately remove drainage from this area. He stated the feasibility study outlines construction of a 12-inch stonn sewer pipe, generally following the same layout as the existing pipe. Graham esti1nated the cost of the project at approxilnately $15,000.00 and outlined the available assessment methods f= . eouncil consideration. Minutes of the Arden Hills Regular Council Meeting, 9-30-91 Page 3 . SIUDY (Cont'd) Graham reviewed the appropriate actions necessary if Council wishes to proceed with the project as outlined. eouncilroe.mber Malone questioned if staff located any written documentation that the City installed this stann sewer pipe. Public Works SUperintendent winkel stated previous employees have stated they worked on installation of this pipe; no written docurrentation was located by staff. Hicks moved, seconded by Malone, to accept the Feasibility Report as presented by Engineer Graham, order Preparation of Plans and Specifications for the project, to Schedule a Public Hearing on the Improvement on Monday, October 28, 1991, at 7:30 p.m., and direct staff to prepare the aWLupLiate Resolutions for adoption by Council. Motion carried unanimously. (3-0) Malone questioned if the City has an easement f= the existing pipe = if easements must be obtained in conjunction with this project. He asked if the costs would increase due to negotiations for the easement. Winkel advised there is an existing easement on the north side of Arden Place, however, an easement must be obtained for the south side of the project. Engineer Graham explained the existing easement is for sanitary sewer and the . easement may have to be further defined. Graham advised there would be an additional cost f= the easement; no cost estimate is available at this time. Councilroe.mber Malone noted that Council has the option to assess all costs for the project to ahltting and benefitted properties. NORm SNELLING Council was referred to the letter from Engineer Graham AVE. IMPR\1MENI'; dated 9-25-91, regarding additional excavation, costs EXCAVATION INFO. associated with the the excavation, and placement of fill on the adjacent Ukraman Church property. Council acknowledged receipt of the letter. Councilroe.mber Malone questioned the status of the North Snelling reconstruction project. Engineer Graham stated the concrete curb and first lift of the blacktop should be campleted by late October or early November this year. RESOIEDULE OCT. Hicks moved, seconded by Malone, to reschedule the OJUNCIL MIG; DUE Regular Council Meeting in October to Tuesday, October 'ro HOLIDAY 15, at 7:30 p.m., due to the CoIIl11lb.1s Day Holiday. Motion carried unanimously. (3-0) STA'IUS REPORr; Clerk Administrator Berger reported on negotiations with KEI'IHSON POND Ml:'. Reiling relative to the temporary easement to provide . the outlet for drainage of the Keithson Pond. Berger advised that Reiling would be meeting with his legal counsel on Thursday of this week and would contact the city regarding the proposed agreement on Friday, October 4. .' " . Minutes of the Arden Hills Regular Council Meeting, 9-30-91 Page 4 . POND (Cont'd) 'Ihere was discussion relative to the proceeding with condemnation of this property, estimate of city monies spent on the project to date, and possible cost participation by the developer of the Keithson Addition. No fonnal action taken on this matter. CJ::>UNCIL o::M1ENTS MN/oor LEITERi Council1nember Malone referred to the letter fram MN/oor HWY 51 & SNELLING regarding the intersection of Highway 51 and Snelling AVENUE, SAFEl'Y Avenue and the public safety concerns expressed by the o::>NCERNS city. Malone stated there does not appear to be a great number of a=idents recorded at this intersection over a five-year period. He suggested the City is not in a position to offer reconunendations f= control of this intersection and that the Administrator should be directed to request the MN/oor traffic engineers propose changes to the intersection for Council review. Counci1roember Hicks questioned the closure of the intersection. Council discussed closure of the intersection and recommended Ramsey County and LJVFD be contacted to determine public safety concerns if the intersection is closed. . Council concurred to direct the Clerk Administrator to forward co=espondence to MN/oor relating the following: 1. 'Ihe Council would prefer to rely on the expertise of MN/oor engineers to determine the best solution f= reconfiguration of the intersection = other safety measures that could be :i1rqJlemented to reduce a=idents at this location. 2. That the RaIrsey County Sheriff's Deparbnent and Lake Johanna Vohmteer Fire Department be contacted to discuss the east/west access cancerns related to possible closure of the intersection. 3. That the Council is willing to review feasible alternatives for controlling the a=idents at this intersection that are suhnitted by MN/oor traffic engineers. 'Ihe Clerk Administrator advised he would forward the =respondence to the awropriate MN/oor officials. AlARM SYSl'EMi Counci1roember Malone questioned if the current alann STATUS REPORI' service provider has responded to an inquiry fram the City regarding the alann malfunction. 'Ihe Clerk reported the owner of the company has provided routine data regarding the alann functions. He stated he called Mr. Bertrand regarding this matter and was advised the alann panel located in the city Hall does not send a "low battery" signal to the alann company i when the battery ceased to operate, the . company was not notified of the burglary alann. . Minutes of the Arden Hills Regular Council Meeting, 9-30-91 Page 5 . ALI\RM (Cent 'd) CouncilInember Malone suggested Electro Watchman provide written eJqllanation of the alarm system malfunction and specifications for the =ent system. He also reconnnended staff obtain quotes fram other alarm a:nnpanies for take over of the current system or installation of a new system. Council concurred to direct staff to contact other alarm vendors regarding a quote f= installation of a new system or take-over of the current system and, further directed the Clerk Administrator to request written infonnation fram the current alarm company which outlines the details of the alarm malfunction on the weeken:1. of the burglary at City Hall. Clerk Administrator Berger continued he would contact the alarm company and request quotes fram other vend=s regarding the system. FINANCE ~; CouncilInember Malone referred to the proposed fonnat PROP'D M:lNTHLY f= the ''Monthly Financial Report", which was drafted by FINANCIAL REPORl' the Finance Committee and distriJ::uted for Council review. Malone commended the Committee for their work on the fonnat. SCHEDULE rouNCIL Malone IOClVed, seconded by Hicks, to schedule a Council ViORKSFSSION MI'G. Worksession Meeting on I'bnday, October 21, at 4:30 p.m., at city Hall. Motion carried unanimously. (3-0) AWOURN Hicks moved, seconded by Malone, that the meeting be . adjourned at 8:25 p.m. Motion carried unanimously. (3-0) ~ 72 6M~ --rL04 ItL Gary R. Berger 'IhamasR.Sather Clerk Administrator Mayor NOl'ICE OF MEErING '!he next Regular Council Meeting will be held on WESDAY, ocroBER 15, 1991, at 7:30 p.m., at City Hall. .