HomeMy WebLinkAbout06-30-25-SWSMayor:
David Grant
lt
Councilmembers:
-ARZEN HILLS
Brenda Holden
Emily Rousseau
Special City Council Work
Tena Monson
Session
Kurt Weber
Agenda
June 30, 2025
Immediately Following Special
City Council Meeting
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website:
www.cityofardenhiIIs.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City's website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
httos://citvofardenhills.ora/320/Watch-
City- Meetings
Some Councilmembers may be
participating in this meeting by
interactive technology/remotely.
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
2. RESPONSE TO PUBLIC INQUIRIES
3. AGENDA ITEMS
3.A. Flock Cameras Discussion
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
3.13. SCORE Grant Incentive Funding
Jen Estling, Deputy Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
3.C. Chickens Discussion
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
3.D. Zoning Code Updates
Jessica Jagoe, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
4. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM - 3A
,!Tt
-ADEN HILLS
MEMORANDUM
DATE: June 30, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Ramsey County Sheriff's Office Flock Safety Camera Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A $4,183.80 General Fund
Council Should Consider
Council should review and discuss the proposal by the Ramsey County Sheriff's Office for the
installation of Flock LPR Safety Cameras as a budget amendment in 2025 for the contract cities.
Backiround
At the May 121h and 27th Work Sessions, the City Council reviewed the 2025 budget amendment
proposal from the Ramsey County Sheriff's Office (RCSO) for the installation of 19 Flock
license plate reader (LPR) cameras in the contract cities. At the Special Regular Meeting on
May 281h, Council direction was given to table the LPR discussion with a request to the RCSO to
provide additional information on the following items (RCSO responses provided in italics):
Provide a copy of the draft RCSO contract with Flock.
o Provided by RCSO and included as Attachments E and F. The contract has been
reviewed and accepted by the County Attorneys Office and the Sheriff's Contract
Manager.
o Flock cameras are designed to only read license plates and capture
distinguishing characteristics on the rear of the car. They do not have any facial
recognition capabilities. Cameras are placed on the roadway to capture the rear
of the vehicle, not front. Many states only require a rear license plate, hence one
of the main reasons they target the rear of the vehicle. Additionally, the rear of
the vehicle has model badging and possibly other distinguishing features like
bumper stickers to help identify vehicles.
Define specifics in the contract of what Flock can do with cameras, ability to expand on
search capabilities, and termination provisions.
o The contract specifies that Flock can make upgrades to the platform to maintain
and enhance the delivery of its services. Any use of the system other than for
license plate recognition would be beyond scope and a violation of the contract.
Page 1 of 2
Contract can be terminated by customer without cause upon providing a 30 day
written notice.
City liability for Breach of Data — Are cities within the contract group liable?
o Contract cities have no liability. The contract is between RCSO and Flock. Flock
data is only kept for 30 days (60 days is state law) and automatically deleted.
Outline procedures for how RCSO will utilize and access data from Flock cameras.
o Flock data is only accessed for investigative purposes and only Supervisors and
Investigators can search Flock data. RCSO will share data with other MN law
enforcement agencies who have contracts with Flock. Flock requires all users to
go through training on the system. All Flock contracts in MN are compliant with
MN State Statutes relating to the use of LPR data. Deputies are given access to
alerts through our administrators once training has been completed. Only certain
Deputies have access to alerts (patrol, investigations, etc) Deputies working
court security and support assignments are not given access to alerts. Alerts are
only accessible on department devices. Plates are searched in the flock system
only by Investigators and Supervisors. A valid reason for search must be entered
and case number provided. An audit trail is kept on searches through an
individual Deputy username.
The Council is being asked to consider the implementation of LPR cameras as a budget
amendment for 2025 so that installation could begin mid -summer. All of the other cities within
the contract group have approved the budget amendment as requested by RCSO for the Flock
LPR cameras. Council direction should be given if there is any additional information that may
be needed from RCSO for consideration of this request and/or direct staff to schedule this agenda
item at a future Regular meeting to take the necessary action on the budget amendment request
from RCSO for Flock LPR cameras.
Budget Impact
For 2025, the City would need to approve a budget amendment for our prorated cost share of
$4,183.80, which would be brought back to the Council at a future Regular meeting. These
cameras can be absorbed within the General Fund - Other Services & Charges.
Attachment
Attachment A: RCSO Flock Safety Cameras Proposal
Attachment B: May 12th Work Session Memo
Attachment C: RCSO Policy Manual LPR
Attachment D: May 271h Work Session Memo
Attachment E: RCSO Flock Contract
Attachment F: RCSO Flock Agreement
Page 2 of 2
Attachment A
Ramsey County Sheriff's Office
Contract Law Enforcement & Public Safety Services
Budget Addendum: Flock Safety Cameras
Addendum Overview
This budget addendum is proposed for the 2025 Contract Communities budget for Flock Safety Cameras.
Flock Safety is:
An end -to -end solution that helps to reduce crime
and criminal activity as well as keep communities
safe through the use of license plate reader (LPR)
technology.
Available for use by individuals, businesses, non-
profits, property managers, homeowners'
associations, and government organizations. This
includes public schools, colleges and universities,
retail and shopping areas, healthcare settings, and
law enforcement agencies.
• Able to record license plate data and vehicle characteristics, which can be crucial information in
assisting investigators in solving crimes and enabling deputies to prevent future criminal activity.
• Secure and the data recorded is in compliance with the state data practices law. The data
recorded by law enforcement agencies can only be accessed as authorized by statute for official
use only. Put simply, there are safeguards in place to protect an individual's privacy.
• Already widely used across various organizations, including Anoka County, Anoka, Belle Plaine,
Brooklyn Center, Champlin, Maple Grove, Minnetonka, Mounds View, New Hope, North Oaks,
Orono, Richfield, University of Minnesota, Rogers, Roseville, Woodbury, Stillwater, and the
Ramsey County Sheriff's Office.
Public Safety Impact
If funded, this addendum will help to increase safety with use of LPR technology. More specifically:
• Cameras will be installed in select and strategic high -traffic, high volume areas at fixed locations,
such as commercial areas and major entrances and exits to the Contract Communities (i.e.,
county roads, etc.). The attached map provides location information.
• Coverage will be available 24 hours a day with real-time alerts. Responses to crimes can occur
more quickly and this accelerates investigations
• Examples of use include: (1) identifying a stolen car in real-time and enabling the recovery of the
vehicle and arrest of the thieve; (2) providing notice if a registered sex offender has been in the
area a school; (3) locating a vehicle that may have been involved in a real theft and arresting
suspects; and, (4) reviewing locations of a suspicious vehicle that was called in by a resident (i.e.,
potential burglar observing and studying a property, etc.).
0 Flock is easy to expand and grow based on the ever -changing needs of the community.
Ramsey County Sheriff's Office
Contract Law Enforcement & Public Safety Services
Budget Addendum: Flock Safety Cameras
Minnesota state law requires every law enforcement agency utilizing license plate readers to "arrange for
an independent, biennial audit." This is to ensure compliance with statutory requirements. All data is
managed in accordance with state law and independently audited.
Fiscal Impact
The total of this budget addendum is $41,500, of
which $28,500 is charged to the Contract
Communities. The attached provides financing
details.
• Costs are proposed to be allocated following
the patrol allocation used as part of the
Contract Communities budget.
• In 2025, charges are pro -rated by the vendor
and include a Sheriff's Office contribution for
installation.
• For long term fiscal planning, projected costs include a minimal increase each year and an
anticipated increase in the number of cameras each year starting in 2027.
Approval
A motion was made for approval and recorded as follows:
Community
Yes
No
Arden Hills
Little Canada
North Oaks
Shoreview
Vadnais Heights
White Bear Township
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-AII�)EN_ HILLS
MEMORANDUM
DATE: May 12, 2025
TO: Honorable Mayor and City Councilmembers
• \ • ITIW I"
Attachment B
FROM: Jessica Jagoe, City Administrator
SUBJECT: Ramsey County Sheriff's Office Flock Safety Camera Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A $4,183.80 General Fund
Council Should Consider
Council should review and discuss the proposal by the Ramsey County Sheriff's Office for the
installation of Flock LPR Safety Cameras as a budget amendment in 2025 for the contract cities.
Background
Last November, the Ramsey County Sheriff's Office (RCSO) had a representative from Flock
Safety present to the contract cities on license plate reader (LPR) camera technology that was
being considered for future installation. Since that presentation, the RCSO has been refining the
budget costs, contract terms, and recommended camera locations.
For 2025, the RCSO is proposing to install 19 cameras within the contract cities. Of those, three
(3) would be installed in Arden Hills. Safety camera locations were identified in high traffic
areas/retail areas. The RCSO has stated that this proposal provides good initial coverage and is
representative of patrol allocation. Safety cameras are located on the borders of the contract
cities to provide for maximize coverage. As part of the work session discussion, the Council is
being asked to consider the implementation of safety cameras as a budget amendment for 2025
so that installation could begin mid -summer. Flock contract/lease rates would be prorated for
this year.
Additional information shared by RCSO regarding the LPR cameras:
Alerts can be set for those license plates on custom hot lists or Amber Alerts.
Vehicle Fingerprint Technology
o Vehicle characteristics
o Search body type, color, make, top racks, etc.
• Not facial recognition, not tracking speeds, not parking violations.
• Solar Powered Technology
Page l of 2
• State Statute requires users to get rid of data every 60 days. Flock gets rid of data every
30 days.
• Permission from other agencies needs to be given to those who use the Flock system to
view their agency collected LPR data.
• Deputies would be given access to alerts, but not searches. The ability to search will be
initially limited within RCSO to top command leadership for the protection of data.
Accessing the system is audited and there will be a log retained.
• Viewing window of LPR cameras is about 75 feet so there are factors like tree coverage,
width of roadway, etc. that were considered in the selection of locations by RCSO.
With the Flock system there is an installation cost for each camera. The RCSO has stated they
intend to pay for the cost of installation. Then there is an annual lease cost per camera of $3,000
(2025 rate) which would be paid for by the contract cities. They are looking at a 1/2 year
implementation in 2025 of $28,500 for 19 cameras ($57,000 — 2025 full year). For Arden Hills,
the RCSO has identified three (3) camera locations (approx. 16% of the total number of
cameras). Those locations would be Highway 96/Round Lake Road, Highway 96/Lexington
Avenue, and Lexington Avenue/Grey Fox Road. Our prorated cost share for 2025 would be
$4,183.80 or a cost share allocation of 15.79%. Flock cameras would be allocated for costs
based on the allocation formula. RCSO is looking to negotiate a 3-5 year contract for the Flock
camera safety system and lease rates would increase annually up to $3,500 per camera in year
2030. If operational this year, the RCSO would look to include these cameras in their growth
plan and would then build into budgets year after year for the addition of cameras, as shown in
their proposed long-term fiscal planning.
Budget Impact
For 2025, the City would need to approve a budget amendment for our prorated cost share of
$4,183.80, which would be brought back to the Council at a future meeting. These cameras can
be absorbed within the General Fund - Other Services & Charges.
Attachment
Attachment A: RCSO Flock Safety Cameras Proposal
Page 2 of 2
Ramsey County Sheriff's Attachment C
Ramsey County SO Policy Manu
Automated License Plate Readers (ALPR)
463.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital data
obtained through the use of Automated License Plate Reader (ALPR) technology (Minn. Stat. §
626.8472).
463.2 POLICY
The policy of the Ramsey County Sheriff's Office is to utilize ALPR technology to capture and store
digital license plate data and images while recognizing the established privacy rights of the public.
All data and images gathered by the ALPR are for official law enfocement purposes. Because
such data may contain confidential information, it is not open to public review.
463.3 ADMINISTRATION
The ALPR technology, also known as License Plate Recognition (LPR), allows for the automated
detection of license plates. It is used by the Ramsey County Sheriffs Office to convert data
associated with vehicle license plates for official law enforcement purposes, including identifying
stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to
gather information related to active warrants, homeland security, electronic surveillance, suspect
interdiction and stolen property recovery.
All installation and maintenance of ALPR equipment, as well as ALPR data retention and access,
shall be managed by the Chief Deputy or designee. The Chief Deputy or designee will assign
members under his/her command to administer the day-to-day operation of the ALPR equipment
and data.
463.4 OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. Office members shall not use, or
allow others to use, the equipment or database records for any unauthorized purpose.
(a) An ALPR shall only be used for official law enforcement business.
(b) An ALPR may be used in conjunction with any routine patrol operation or criminal
investigation. Reasonable suspicion or probable cause is not necessary before using
an ALPR.
(c) While an ALPR may be used to canvass license plates around any crime scene,
particular consideration should be given to using ALPR-equipped cars to canvass
areas around homicides, shootings and other major incidents.
(d) No member of this office shall operate ALPR equipment or access ALPR data without
first completing office -approved training.
(e) No ALPR operator may access confidential office, state or federal data unless
authorized to do so.
Copyright Lexipol, LLC 2021/01/29, All Rights Reserved. Automated License Plate Readers (ALPR) -
Published with permission by Ramsey County Sheriffs Office 351
Ramsey County Sheriff's Office
Ramsey County SO Policy Manual
Automated License Plate Readers (ALPR)
(f) If practicable, the deputy should verify an ALPR response through the
Minnesota Justice Information Services (MNJIS) and National Law Enforcement
Telecommunications System (NLETS) databases before taking enforcement action
that is based solely upon an ALPR alert.
(g) An ALPR shall only be used to read license plates of vehicles that are exposed to
public view. For example, ALPR may be used to read license plates of vehicles on a
public road or license plates of vehicles on private property that are visible from the
public road or any other place to which members of the public have access.
(h) Use of a plate reader to monitor or track an individual who is the subject of an active
investigation is prohibited unless authorized by a warrant issued upon probable cause
or exigent circumstances justify its use without a warrant.
463.4.1 RESTRICTIONS, NOTIFICATIONS AND AUDITS
The Ramsey County Sheriffs Office will observe the following guidelines regarding ALPR use
(Minn. Stat. § 13.824):
(a) Data collected by an ALPR will be limited to:
1. License plate numbers.
2. Date, time and location data on vehicles.
3. Pictures of license plates, vehicles and areas surrounding the vehicle captured.
(b) ALPR data may only be matched with the Minnesota license plate data file, unless
additional sources are needed for an active criminal investigation.
(c) ALPRs shall not be used to monitor or track an individual unless done so under a
search warrant or because of exigent circumstances.
(d) The Bureau of Criminal Apprehension shall be notified within 10 days of any installation
or use and of any fixed location of a stationary ALPR.
463.5 DATA COLLECTION AND RETENTION
The Chief Deputy or designee is responsible for ensuring systems and processes are in place
for the proper collection and retention of ALPR data. Data will be transferred from vehicles to the
designated storage in accordance with office procedures.
ALPR data received from another agency shall be maintained securely and released in the same
manner as ALPR data collected by this office (Minn. Stat. § 13.824).
ALPR data not related to an active criminal investigation must be destroyed no later than 60 days
from the date of collection with the following exceptions (Minn. Stat. § 13.824):
(a) Exculpatory evidence - Data must be retained until a criminal matter is resolved if a
written request is made from a person who is the subject of a criminal investigation
asserting that ALPR data may be used as exculpatory evidence.
(b) Address Confidentiality Program - Data related to a participant of the Address
Confidentiality Program must be destroyed upon the written request of the participant.
ALPR data already collected at the time of the request shall be destroyed and future
Copyright Lexipol, LLC 2021/01/29, All Rights Reserved. Automated License Plate Readers (ALPR) -
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Ramsey County SO Policy Manual
Automated License Plate Readers (ALPR)
related ALPR data must be destroyed at the time of collection. Destruction can be
deferred if it relates to an active criminal investigation.
All other ALPR data should be retained in accordance with the established records retention
schedule.
463.5.1 LOG OF USE
A public log of ALPR use will be maintained that includes (Minn. Stat. § 13.824):
(a) Specific times of day that the ALPR collected data.
(b) The aggregate number of vehicles or license plates on which data are collected for
each period of active use and a list of all state and federal public databases with which
the data were compared, unless the existence of the database itself is not public.
(c) For each period of active use, the number of vehicles or license plates related to:
1. A vehicle or license plate that has been stolen.
2. A warrant for the arrest of the owner of the vehicle.
3. An owner with a suspended or revoked driver's license or similar category.
4. Active investigative data.
(d) For an ALPR at a stationary or fixed location, the location at which the ALPR actively
collected data and is installed and used.
A publicly accessible list of the current and previous locations, including dates at those locations,
of any fixed ALPR or other surveillance devices with ALPR capability shall be maintained. The
list may be kept from the public if the data is security information as provided in Minn. Stat. §
13.37, Subd. 2.
463.6 ACCOUNTABILITY
All saved data will be closely safeguarded and protected by both procedural and technological
means. The Ramsey County Sheriff's Office will observe the following safeguards regarding
access to and use of stored data (Minn. Stat. § 13.824; Minn. Stat. § 13.05):
(a) All ALPR data downloaded to the mobile workstation and in storage shall be accessible
only through a login/password-protected system capable of documenting all access
of information by name, date and time.
(b) Members approved to access ALPR data under these guidelines are permitted to
access the data for legitimate law enforcement purposes only, such as when the data
relate to an active criminal investigation.
(c) Biennial audits and reports shall be completed pursuant to Minn. Stat. § 13.824, subd.
6.
(d) Breaches of personal data are addressed as set forth in the Protected Information
Policy (Minn. Stat. § 13.055).
Copyright Lexipol, LLC 2021/01/29, All Rights Reserved. Automated License Plate Readers (ALPR) -
Published with permission by Ramsey County Sheriff's Office 353
Ramsey County Sheriff's Office
Ramsey County SO Policy Manual
Automated License Plate Readers (ALPR)
(e) All queries and responses, and all actions, in which data are entered, updated,
accessed, shared or disseminated, must be recorded in a data audit trail.
(f) Any member who violates Minn. Stat. § 13.09 through the unauthorized acquisition or
use of ALPR data will face discipline and possible criminal prosecution (Minn. Stat.
§ 626.8472).
463.7 RELEASING ALPR DATA
The ALPR data may be shared only with other law enforcement or prosecutorial agencies for
official law enforcement purposes or as otherwise permitted by law, using the following procedures
(Minn. Stat. § 13.824):
(a) The agency makes a written request for the ALPR data that includes:
1. The name of the agency.
2. The name of the person requesting.
3. The intended law enforcement purpose for obtaining the information.
4. The factual basis for the access and any associated case number, complaint or
incident that is the basis for the access.
5. A statement that the request is authorized by the head of the requesting law
enforcement agency or his/her designee.
(b) The request is reviewed by the Chief Deputy or the authorized designee and approved
before the request is fulfilled.
1. A release must be based on a reasonable suspicion that the data is pertinent
to an active criminal investigation.
(c) The approved request is retained on file.
Requests for ALPR data by non -law enforcement or non -prosecutorial agencies will be processed
as provided in the Records Maintenance and Release Policy.
Copyright Lexipol, LLC 2021/01/29, All Rights Reserved. Automated License Plate Readers (ALPR) -
Published with permission by Ramsey County Sheriff's Office 354
AG
,Tt Attachment D
-ADEN HILLS
MEMORANDUM
DATE: May 27, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Ramsey County Sheriff's Office Flock Safety Camera Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A $4,183.80 General Fund
Council Should Consider
Council should review and discuss the proposal by the Ramsey County Sheriff's Office for the
installation of Flock LPR Safety Cameras as a budget amendment in 2025 for the contract cities.
Background
At the May 121h Work Session, the City Council reviewed the 2025 budget amendment proposal
from the Ramsey County Sheriff's Office (RCSO) for the installation of 19 Flock license plate
reader (LPR) cameras in the contract cities. Of those, three (3) would be installed in Arden Hills.
Safety camera locations were identified in high traffic areas/retail areas. The RCSO has stated
that this proposal provides good initial coverage and is representative of patrol allocation. Safety
cameras are located on the borders of the contract cities to provide for maximized coverage.
Council direction was given to table the LPR discussion to the next Work Session with a request
to the RCSO to provide additional information on the following items (RCSO responses
provided in italics):
• Policy or procedure for Flock cameras (i.e., use, access, data retention, auditing)?
o Provided by RCSO and included with this memo as Attachment C.
Who has access to the data?
Supervisors and investigators. Flock does not look at the data.
Distinction Between Personal Information Captured Via this Website and
Customer Data Captured by Flock Hardware - Flock Hardware captures footage
of license plates via Flock devices. This is referred to in our terms and conditions
as Customer Data. Flock devices do not use facial recognition or capture any
personally identifiable information such as name, phone number, or address.
Rather, Flock captures such images in public spaces where there is no
Page 1 of 3
expectation of privacy. While many privacy laws regulate the use of Personal
Information (i.e., access, deletion, etc.), it is important to distinguish those rights
from non personal information. Since Flock devices do not capture any Personal
Information and rather capture the license plate data itself, Flock cannot verify
any information captured in order to process any data subject request.
End -to -end understanding of data flow?
o Flock's Security Practices Regarding Customer Data - Flock's security posture
for Customer Data starts before the devices are even installed. Flock has a
dedicated team, which maps out the best location for installation - all of which
require that installations are in accordance with constitutional rights. This means
that Flock's devices are never placed in a location where there is an expectation
of privacy.
Once captured, Customer Data is securely transmitted to the cloud with
encryption in transit, stored for thirty (30) days with a customer only S3 bucket,
and then permanently deleted. It is encrypted throughout its entire lifecycle and
securely stored with AES256 encryption with our cloud provider, Amazon Web
Services. On the device itself, Customer Data is only stored temporarily for a
period no longer than thirty (30) days until it is uploaded to the cloud, at which
point it is removed automatically from the local device. This means that Customer
Data is secure from when it is on the Flock device to when it is transferred to the
cloud, using a secure connection to Flock servers. While stored in the cloud, all
data (both footage and metadata) is fully encrypted at rest. Flock defaults to
permanently deleting all Customer Data after thirty (30) days on a rolling basis.
Who owns data?
Flock's customers own 100% of their data and determine who is an Authorized
End User on the account. Flock does not share the footage/data with any third -
party entity, including any repossession companies, towing companies, companies
related to traffic enforcement, revenue collection and unpaid fines, or any other
third party entity for any commercial use. Any license plate data that may be
searched by authorized law enforcement requires justification to verify the
legitimacy of the search and create an audit trail. Lastly, Authorized End Users
from law enforcement undergo training to properly use our system and
communicate with their dispatch teams. Such users must learn how to enter
legitimate reasons for search and how to audit searches as necessary.
As a result, Customer Data is captured in a location with no expectation of
privacy, Customer Data does not collect Personal Information, Customer Data is
securely stored, transmitted, and deleted, and any law enforcement access is
contingent on training to ensure proper use. For more information on how Flock
prioritizes your privacy, please visit our Trust page at Flock Safety Trust Center.
• Data collected with LPR cameras, what is it being combined with? Is the collection of
license plate/vehicle data being combined with individuals or other personal data?
o LPR only collects license plates. That info is then ran against the BCA hotlist
which will provide hits.
• Is data collected subject to or compliant with Statute 13 or Statute 169?
o All data collected is Subject to Statute 13 - ALPR Audits /Data Practices Of ice
Page 2 of 3
What happens if an individual submits a data request to RCSO for a license plate # that
would have been photographed on a Flock camera? Is that subject to public access to
these records?
o This request would be handled according to Statute.
• Are there other RCSO-owned LPR cameras that are not part of the contract group?
o Fixed license plate readers must be reported to the state of MN and is posted on
the DPS website - Agencies that use License Plate Readers (LPR) I Minnesota
Department of Public Safety.
The Council is being asked to consider the implementation of LPR cameras as a budget
amendment for 2025 so that installation could begin mid -summer. Flock contract/lease rates
would be prorated for this year. At the May 12th Work Session, the City Council scheduled a
Special Regular Meeting on May 281h to take the necessary action on the budget amendment
request from RCSO for Flock LPR cameras.
Budget Impact
For 2025, the City would need to approve a budget amendment for our prorated cost share of
$4,183.80, which would be brought back to the Council at a future meeting. These cameras can
be absorbed within the General Fund - Other Services & Charges.
Attachment
Attachment A: RCSO Flock Safety Cameras Proposal
Attachment B: May 12th Work Session Memo
Attachment C: RCSO Policy Manual LPR
Page 3 of 3
Flock Safety + MN - Ramsey County
SO
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
MAIN CONTACT:
Bo Manor
bo.manor@flocksafety.com
+17154569138
frock safety
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
f ock safety
ORDERFORM
This order form ("Order Form") hereby incorporates and includes the terms of the previously executed agreement (the "Terms") which describe and
set forth the general legal terms governing the relationship (collectively, the "Agreement" ). The Terms contain, among other things, warranty
disclaimers, liability limitations and use limitations.
This additional services Agreement will be effective when this Order Form is executed by both Parties (the "Effective Date")
Customer: MN - Ramsey County SO
Legal Entity Name: MN - Ramsey County SO
Accounts Payable Email:
Address: 425 Grove St Saint Paul, Minnesota 55101
Hardware and Software Products
Annual recurring amounts over subscription term
Flock Safety Platfor
Flock Safety LPR Products
Flock Safety LPR, lka Falcon
Professional Services and One Time Purchases
One Time Fees
Flock Safety Professional Services
Professional Services - Standard Implementation Fee
Initial Term:
12 Months
Renewal Term:
12 Months
Payment Terms:
Net 30
Billing Frequency:
Semiannual
Retention Period:
0 Days
Included
$0.00
Tr
$57,000.00
19 Included
19 $0.00
Subtotal Year 1:
$57,000.00
Annual Recurring Subtotal:
$57,000.00
Discounts:
$18,050.00
Estimated Tax:
$0.00
Contract Total:
$57,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive
renewal terms of the greater of one year or the length set forth on the Order Form (each, a "Renewal Term') unless either Party gives the other Party
notice of non -renewal at least thirty (30) days prior to the end of the then -current term.
The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self -
installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term
start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Discounts
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Product and Services Description
1TOI,
Law enforcement grade infrastructure -free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint TM technology (proprietary
Flock Safety LPR, lka Falcon machine learning software) and real-time alerts for unlimited users.
Professional Services - Standard One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance
Implementation Fee with the Flock Safety Standard Implementation Service Brief.
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the previously executed agreement.
The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC.
Signed by:
f�
"UAA' 1C � Will w
By:
AC5C931454C24F3...
Mark Smith
Name:
General Counsel
Title:
6/23/2025
Date:
Customer: MN - Ramsey County SO
Signed by:
By.
22D12AA5BACC4AE...
Kyle Mestad
Name:
undersheriff
Title:
6/23/2025
Date:
PO Number:
Customer Implementation Guide
Law Enforcement
osafety
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Table of Contents
Implementation Timeline................................................................. 2
FlockSafety Team............................................................................ 3
Implementation Service briefs: Existing Infrastructure ............. 6
vs Standard vs Advanced
• Existing Infrastructure Implementation
• Standard Implementation
• Advanced Implementation
Things to Consider When Selecting Locations 12
Customer Responsibilities: AC -Powered Cams ........................ 14
Electrician Handout........................................................................ 15
• Electrician Installation Steps
• FAQs about AC -Powered Flock Cameras
Installation Service Brief Summary 18
Permitting: Pre -Install Questionnaire 19
1. Timeline
2. Right of Way
3. AC Power vs. Solar
4. Traffic Control & Installation Methods
5. Paperwork & Required Forms
6. Contacts
*Fee Schedule................................................................................. 21
HelpCenter..................................................................................... 22
Customer Support.......................................................................... 22
CUSTOMER IMPLEMENTATION GUIDE: LAW ENFORCEMENT fil'ock safety 1
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Implementation Timeline
This timeline provides general guidance and understanding of your installation
process. While we typically complete installations 6-8 weeks after locations have
been finalized, delays can occur as noted in the timeline below:
REVIEW LOCATIONS
Confirm Camera Locations With Your Sales Representative
FLOCK: Your sales representative will present several viable options for camera locations
CUSTOMER: Review Deployment Plan & approve camera locations
PLEASE NOTE: If Public Works is required to move forward, please obtain approval
FINALIZE LOCATIONS
Prepare For Finalized Camera Locations
FLOCK: Confirm Deployment Plane and signed agreement. Flock will move forward with
next steps for locations that don't need permits (minimum 10 locations needed to move
forward with partial installation)
CUSTOMER: Prepare the below items, as needed
• If permits are required, begin application process
• If camera will be AC -powered, hire an electrician/street department
STEP 1
Conduct On -site Survey & Place Flags
FLOCK: Flock technician conducts site survey to (1) evaluate/reconfirm solar or power
access, (2) check line of sight to the road, and (3) evaluate/reconfirm cellular service in
the area. When the technician deems the locations suitable, s/he will place a white flag
at each spot
PLEASE NOTE: If the initially determined locations don't meet Flock standards, we will
evaluate a new location, obtain customer approval, and redo a site survey. This may
push timeline for installation
STEP 2 40
Call 811
FLOCK: Flock Safety will coordinate with Call 811 to mark each camera location for
underground utilities within a 10-foot radius
PLEASE NOTE: Call 811 is a government service, so turnaround times may vary and is
outside of Flock control
STEP 3 41
Schedule Installation
FLOCK: Flock will (1) ship any site specific material that the technician does not have
locally (2) schedule the installation date
STEP 4 40
Install & Validate Cameras
FLOCK: After installation, your Onboarding Specialist will confirm that cameras are
capturing footage well and functioning properly. They will then give you full access to
the system along with helpful training resources
ONGOING -AS NEEDED 41
Finalize Any Installation Needs
FLOCK: While we typically complete installations within 4 weeks of finalizing locations,
delays may occur due to external factors. In these instances, we will continue to work
through this process until your cameras are fully installed and operational
flock safety 2
Docusign Envelope ID: 63ACAE1 1 -BF2F-4D1 8-8584-6E88FC07AE08
Flock Safety Team
Project Manager
Your Project Manager is your primary contact
during camera installation.
Your project manager will guide you through the
entire installation process, keeping you apprised
of all implementation updates as well as answering
any questions you have during this time. They will
ensure that all the cameras are on the ground and
operating for at least 48 hours before transitioning
you to your Customer Success Manager.
• The Field Operations team is responsible for the
physical installation and maintenance of
cameras and associated equipment provided by
Flock. This includes a large team of technicians,
schedulers, and many others involved in
ensuring the delivery of the product.
Field Operations They take the technical plan you finalized with
Team Product Implementation and work closely with
other teams at Flock to make sure that the
cameras are installed quickly and safely and in
a way that maximizes the opportunity to solve
crime at a specific location.
• *Note*: For all Installation questions or
concerns, please always direct them to your
Customer Success Manager and not the
technician.
frock safety 3
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Customer Success
Manager
Flock Safety
Support
Your Customer Success Manager is your strategic
partner for your lifetime as a Flock customer.
While the cameras are getting installed, your CSM
will help get your account set up and get all key
users trained on the system.
Post -Camera -Installation, your CSM will be your
go -to for most account -related needs: You should
reach out to them to:
• Set up Account Training
• Understand benefits of features
• Learning best practices for getting relevant
data
• Identifying opportunities to expand the security
network in your area
• Provide feedback on your partnership with
Flock
The Flock Safety Support team is committed to
answering all your day-to-day questions as quickly
as possible. To get in touch with support, simply
email support@flocksafety.com or call
866-901-1781 Mon -Fri 8am-8pm EST.
Support can help you:
• Request camera maintenance
• Troubleshoot online platform
• Contract / Billing questions
• Update account information
• Camera Sharing questions
• Quick "How to" questions in your Flock Account
flock safety 4
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Electrician/Street
Department
Public Works (LE)
Department of
Transportation
(DOT), City, or
County agencies
If the Flock cameras need to be AC powered, you
(customer) are responsible for providing an
electrician to ensure power connectivity
To weigh in on the use of public Rights of Way or
property
If installation in your area requires permitting
PLEASE NOTE: On some occasions, third parties outside of Flock Safety
may be (or need to be) involved in your implementation.
frock safety 5
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Implementation Service Briefs: Existing
Infrastructure vs Standard vs Advanced
Existing Infrastructure Implementation
COST: $150 per camera (one time cost)
Included In Scope:
Once designated locations are approved by the customer, as part of the Existing
Infrastructure Implementation Service Flock will perform the following:
• An in -person site survey to confirm the installation feasibility of a location
(location assessment, solar assessment, visibility review, etc.)
o Cameras need sufficient power. Since a solar panel is required per camera,
it can prevent adequate solar power if two cameras and two solar panels
are on a single pole (blocking visibility). Therefore
if relying on solar power, only one camera can be installed per pole.
• Confirm that a location is safe for work by following State utility locating
procedures.
• Each installation may include the following:
o Installation of camera and solar panel or AC adapter box on a suitable
existing pole
frock safety 6
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
■ Types of existing infrastructure such as existing utility, light, and traffic
signal poles.
■ Pole no higher than 8'-12' (approval at Flock Safety's discretion)
■ Flock will provide and mount an AC adapter unit that a qualified
electrician can connect to AC power following our electrical wiring
requirements. Flock is unable to make any AC connections or
boreholes in any material other than dirt, grass, loose gravel (or other
non-diggable material). Electrical work requiring a licensed electrician
and associated costs, not included in the scope.
o Access requiring up to a 14' using an A -frame ladder
o Standard MUTCD traffic control procedures performed by a Flock
technician
• Obtain a business license to operate in the city and state of camera location
Out Of Scope:
By default, Flock does not include the following as part of the Existing
Infrastructure Implementation Service but can provide a quote for sourcing at
an additional cost:
• Mounting on mast arms (always require bucket truck and traffic control)
• Call 811 'Call -before -you -Dig' system
• Installation of any poles including but not limited to
o Standard, 12' above grade Flock breakaway pole
o NCHRP 350 or MASH approved pole (as may be required for locations in
DOT right of way)
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14'
• Special equipment rentals for site access
• Site -specific engineered traffic plans
• Third -party provided traffic control
• State or city -specific specialty contractor licenses or unique attachment/
connection requirements
• Custom engineered drawings
• Electrical work requires a licensed electrician.
frock safety 7
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
o Flock will provide and mount an AC adapter that a qualified electrician can
connect to AC power but cannot make any AC connections or boreholes in
any material other than dirt, grass, loose gravel (or other non-diggable
material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811
procedures (communication, networking, sprinklers, etc.)
• Upgrades to power sources to ready them for Flock power (additional fuses,
switches, breakers, etc.)
• Any fees or costs associated with filing for required city, county, or state
permits
• Licensing or attachment agreements with asset / infrastructure owners
• Utility contracts and billing
• Customer requested relocations (see fee schedule)
COST: $650 per camera (one time cost)
Included In Scope:
Once designated locations are approved by the customer, as part of the
Standard Implementation Servicc- Flock will perform the following:
• An in -person site survey to confirm the installation feasibility of a location
(location assessment, solar assessment, visibility review, etc.)
• Confirm that a location is safe for work by following state utility locating
procedures. Work with local utilities to prevent service interruptions
during the installation
o Engage 811 'Call -before -you -Dig' system to receive legal dig date
o Apply approved markings Coordinate with 811 regarding any necessary
high -risk dig clearances or required vendor meets
• Each installation may include the following:
o Installation of camera and solar panel with standard, 12'above grade
Flock breakaway pole
frock safety 8
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
o Installation of camera and AC adapter that a qualified electrician can connect
to AC power on a suitable existing pole, no higher than 8-12' (approval at
Flock Safety's discretion)
■ Flock will provide and mount an AC adapter that a qualified electrician can
connect to AC power following our electrical wiring requirements. Flock
is unable to make any AC connections or boreholes in any material other
than dirt, grass, loose gravel (or other non-diggable material). Electrical
work requiring a licensed electrician and associated costs, not included in
the scope.
o Access requiring up to a 14' A -frame ladder
o Standard MUTCD traffic control procedures performed by a Flock technician
• Obtain a business license to operate in the City and State of camera location
Out Of Scope:
By default, Flock does not include the following as part of the Standard
Implementation Service but can provide a quote for sourcing at an additional cost:
• Use and/or mounting to existing infrastructure.
• NCHRP 350 or MASH approved pole (as may be required for locations in DOT
right of way)
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14'
• Special equipment rentals for site access
• Site -specific engineered traffic plans
• Third -party provided traffic control
• State or city -specific specialty contractor licenses
• Custom engineered drawings
• Electrical work requires a licensed electrician.
o Flock will provide and mount an AC adapter that a qualified electrician can
connect to AC power but cannot make any AC connections or boreholes in
any material other than dirt, grass, loose gravel (or other non-diggable
material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811
procedures (communication, networking, sprinklers, etc.)
frock safety 9
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
• Upgrades to power sources to ready them for Flock power (additional fuses,
switches, breakers, etc.)
• Any fees or costs associated with filing for required city, county, or state
permits
• Licensing or attachment agreements with asset / infrastructure owners
• Utility contracts and billing
• Customer requested relocations (see fee schedule)
COST: $1,900 per camera (one time cost)
Included In Scope:
Once Designated Locations are confirmed, as part of the Advanced
Implementation Service, Flock will perform the following:
• An in -person site survey to confirm the installation feasibility of a location
(location assessment, solar assessment, visibility review, etc.)
• Confirm that a location is safe for work by following State utility locating
procedures. Work with local utilities to prevent service interruptions during
the installation
o Engage 811 'Call -before -you -Dig' system to receive legal dig date
o Apply approved markings Coordinate with 811 regarding any necessary
high -risk dig clearances or required vendor meets
• Each installation may include the following:
o Installation of camera and solar panel on a suitable NCHRP 350 or MASH
approved pole.
o Installation of camera and AC adapter that a qualified electrician can
connect to AC power.
■ Flock will provide and mount an AC adapter that a qualified electrician
can connect to AC power following our electrical wiring requirements.
Flock cannot make any AC connections or boreholes in any material
other than dirt, grass, loose gravel (or other non-diggable material).
frock safety 10
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Electrical work requiring a licensed electrician and associated costs,
not included in the scope.
o Access requiring up to a 14' A -frame ladder
o Standard MUTCD traffic control procedures performed by a Flock
technician
• Obtain a business license to operate in the City and State of camera location
Out Of Scope:
By default, Flock does not include the following as part of the Advanced
Implementation Service but can optionally provide a quote for sourcing
(additional cost):
• Installation on Standard, 12'above grade Flock breakaway pole or existing
infrastructure.
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14'
• Special equipment rentals for site access
• Site -specific engineered traffic plans
• Third -party provided traffic control
• State or City -specific specialty contractor licenses
• Custom engineered drawings
• Electrical work requires a licensed electrician. Flock will provide and mount an
AC adapter that a qualified electrician can connect to AC power but cannot
make any AC connections or boreholes in any material other than dirt, grass,
loose gravel (or other non-diggable material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811
procedures (communication, networking, sprinklers, etc.)
• Upgrades to power sources to ready them for Flock power (additional fuses,
switches, breakers, etc.)
• Fees or costs associated with filing for required City, County, or State permits
frock safety 11
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Things to Consider When Selecting Locations
Falcon Cameras
• Use Cases
o Flock LPRs are designed to capture images
of rear license plates aimed in the direction
of traffic.
o Flock LPRs are not designed to capture
pedestrians, sidewalks, dumpsters, gates,
other areas of non -vehicle traffic,
intersections.
• Placement
o They capture vehicles driving away from an intersection.
o They cannot point into the middle of an intersection.
o They should be placed after the intersection to prevent
stop and go motion activation or "stop and go" traffic.
• Mounting
o They can be mounted on existing utility, light, traffic signal poles, or 12 foot
Flock poles.*
o They should be mounted one per pole.** If using AC power, they can be
mounted 2 per pole.
• They can be powered with solar panels or direct wire -in AC Power (no
outlets).***
• They will require adequate cellular service using AT&T or T-Mobile to be able to
process & send images.
* Permitting (or permission from pole owner) may be required to use existing infrastructure or install in specific areas,
depending on local regulations & policies.
** Cameras need sufficient power. Since a solar panel is required per camera, it can prevent adequate solar power if two
cameras and two solar panels are on a single pole (blocking visibility). Therefore if relying on solar power, only one
camera can be installed per pole.
*** Flock does not provide Electrical services. Once installed, the agency or community must work with an electrician to
wire the cameras. Electrician services should be completed within two days of installation to prevent the camera from
dying.
fil'ock safety 12
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Solar Panels
Solar panels need unobstructed southern -facing
views.
Pole
If a location requires a "DOT Pole" (i.e., Advanced
Pole, not Flock standard pole), the implementation
cost will be $5,000/camera.
fil'ock safety 13
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Customer Responsibilities: AC -Powered Cams
If the Flock cameras need to be AC -powered, the customer is responsible for
acquiring an electrician and ensuring they connect the camera to power. See steps
2 and 6 below.
� ,1 1. Create a Deployment Plan
�0�1 Work with us to select the best location(s) for Flock Safety cameras
and power sources
2. Acquire an Electric Quote
Contact an electrician to receive a quote to run 120volt AC power to
120v the camera
_ 3. Sign Flock Safety Agreement
Sign the Flock Safety purchase order to begin the installation of
cameras
x4. Conduct Site Survey
�( Flock will mark camera locations, locate underground utilities and
mark if present
5. Install Camera
Flock will install the camera and AC power kit at the specified
camera location
6. Connect Camera to Power
PQ Notify the electrician that the camera is ready for the power
connection installation
frock safety 14
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Electrician Handout
Electrician Installation Steps
1. Run AC cable and conduit to the box
according to NEC Article 300 and any
applicable local codes. The gland
accepts'/2" conduit.
2. Open the box using hinges.
3. Connect AC Mains per wiring diagram
below:
a. Connect AC Neutral wire to the Surge Protector white Neutral wire using the
open position on the lever nut.
b. Connect AC Line wire to the Surge Protector black Line wire using the open
position on the lever nut.
c. Connect AC Ground wire to the Surge Protector green ground wire using the
open position on the lever nut.
4. Verify that both the RED LED is lit on the front of the box
5. Close box and zip tie the box shut with the provided zip tie
6. While still on -site, call Flock, who will remotely verify that power is working
correctly:
Southeast Region - (678) 562-8766
West -Region - (804) 607-9213
Central & NE Region - (470) 868-4027
SURGE PROTECTOR AC/DC CONVERTER 24V 6OW RED PANEL LIGHT CAMERA
L L ACL V.
V.
120VAC ) N
FROM LIGHT POLE f V R
G h + ACIN V. 1
frock safety 15
Docusign Envelope ID: 63ACAE1 1 -BF2F-4D1 8-8584-6E88FC07AE08
FAQs about AC -Powered Flock Cameras
What voltage is supported?
The AC kit is designed to work with 120VAC Infrastructure by default. A 240VAC
version is available on request.
How much power does this consume
Peak current draw is 1.5 A at 120VAC. The average power draw is roughly 30W in
high traffic conditions but maybe lower when fewer vehicles are present.
Who is responsible for contracting the electrician?
The customer is responsible for contracting an electrician. We can help answer
questions, but the customer is responsible for identifying and contracting an
electrician.
Who is responsible for maintenance?
Flock will handle all maintenance related to Flock's camera and power equipment.
However, any problems with the electrical supply are the customer's responsibility.
The AC junction box has two lights to indicate the presence of power and make it
easy for quick diagnosis if there is a problem related to the AC power source.
• If the camera indicates to Flock that there is a power supply problem, Flock
will notify the customer and request that the customer verifies the lights on
the AC junction box. If the AC Source light is illuminated, Flock will send a
technician to investigate. If the AC source light is not illuminated, the
customer should check any GFCI's or breakers in the supply circuit or call the
electrician who installed the power supply.
How much does it cost?
Work required to bring AC power to each location will be different, so exact pricing
is unavailable. Primary cost drivers include arrow boards and the distance from the
camera location to the AC power source.
What information do I need to provide my electrician?
The Flock deployment plan and these work instructions should be sufficient to
secure a quote. It will be helpful if you know the location of the existing power
infrastructure before creating the deployment plan.
frock safety 16
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Can you plug it into my existing power outlet? The Flock AC power adapter does
not use a standard outlet plug but must be directly wired into the power mains.
While using outlet plugs may be convenient, they can easily be unplugged,
presenting a tampering risk to this critical safety infrastructure.
The electrician can route power directly to the camera with a direct wire -in
connection if an outlet is close to the camera.
How long does this process typically take?
The installation process typically takes 6-8 weeks. To accelerate the process, be
sure to have the electrician perform his work shortly after the Flock technician
finishes installing the camera.
What kind of electrician should I look for?
Any licensed electrician should perform this work, though we have found that those
who advertise working with landscape lighting are most suited for this work.
What happens if the electrician damages the equipment?
The customer is responsible for contracting the electrician. Any liability associated
with this work would be assumed by the customer. If any future work is required at
this site due to the electrical infrastructure or the work performed by the electrician
would be the responsibility of the customer.
When should the electrician perform his work?
Once Flock installs the camera, you will receive an email alert letting you know that
this has been completed. After this, you will need to schedule the electrician to
route power to the pole.
What if my electrician has questions about Flock's AC Kit?
You should share the AC -Power Kit Detail: packet with the electrician if they have
questions.
What if the AC power is on a timer?
Sometimes the AC power will be on a timer (like used for exterior lighting). Flock
requires that the AC power provided to the camera be constant. The source that the
electrician uses must not be on a timing circuit.
frock safety 17
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Installation Service Brief Summary
Below outlines the statement of work for the Flock Camera Installation:
Is Covered By Flock
What Is NOT By Flock
CoveredWhat
Special Note
Flock Cameras &
Traffic Control And Any
Online Platform
Associated Costs
*DOT Approved Pole Cost Electrician
Mounting Poles
& Ongoing Electrical Costs
AC Power Kit (As Needed)
Engineering Drawings
Solar Panels (As Needed)
Relocation Fees
Excluding Changes During
Initial Installation
Site Surveys And Call 811
Contractor Licensing Fees
Scheduling
Installation Labor Costs
Permit Application Processing Fees
Including, But Not Limited
Customer Support / Training
Specialist Mounting Equipment
To, **MASH Poles Or
Adapters
Cellular Data Coverage
Bucket Trucks
Maintenance Fees
Loss, Theft, Damage To Flock
(Review Fees Sheet For
Equipment
More Details)
Data Storage For 30 Days
Camera Downtime Due To
Only Applicable For
Power Outage
AC -Powered Cameras
***Field Technician Maintenance
For Falcon'" Flex
*If a location requires a "DOT pole" (i.e., not our standard), the implementation cost will be $5,000/camera; This cost
is applicable for installations in GA, IL, SC, TN, and CA.
**MASH poles: Manual for Assessing Safety Hardware (MASH) presents uniform guidelines for crash testing
permanent and temporary highway safety features and recommends evaluation criteria to assess test results
***If a camera is lost, stolen, or damaged, a replacement device can be purchased at a discounted price of $800
frock safety 18
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Permitting: Pre -Install Questionnaire
1. Timeline
• In Flock Safety's experience, in-depth permitting requirements can add 2+
months to the installation timeline.
• The SLA for permit document submission is within 15 days from contract
signature date (contract Closed -Won)
2. Right of Way
• Will any Flock Safety cameras be installed on the city, state, or power
company -owned poles or in the city, county, or state Right of Way (RoW)?
o What is the RoW buffer?
o Will additional permits or written permission be required from third -party
entities (such as DOT, power companies, public works, etc.)?
• Will any cameras be installed on city -owned traffic signal poles (vertical
mass)?
o If yes, please provide heights/photos to determine if a bucket truck is
needed for the installation.
■ Note: A bucket truck is required if the height exceeds 15 feet tall.
3. AC Power vs. Solar
• If AC powered, is there a 120V power source available, and is there access to
an electrician who can connect the existing wire to the Flock Safety powered
installation kit?
• If solar -powered, consider the size of the solar panel and potential to impact
the visibility of DOT signs/signals:
o Single Panel: 21.25" x 14" x 2" (Length x Width x Depth)
o Double Panel: 21.25" x 28" x 2" (LxWxD)
4. Traffic Control & Installation Methods
• If a bucket truck is required, this typically necessitates an entire lane to be
blocked in the direction of travel. Can you provide a patrol car escort, or will
full traffic control be required?*
PLEASE NOTE: If traffic control is required, you may incur additional costs
due to city/state requirements; Fees will be determined by quotes received.
frock safety 19
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
• If full traffic control is required (cones, arrow boards, etc.):
o Will standard plans suffice, or are custom plans needed? Custom plans
can double the cost, while standard plans can be pulled from the Manual
of Uniform Traffic Control Devices (MUTCD).
o Will a non -sealed copy of the traffic plan suffice? Or does the traffic plan
need to be sealed and/or submitted by a professional engineer?
o Are there state -specific special versions/variances that must be followed?
• If a bucket truck is not required, the shoulder or sidewalk should suffice and
enable Flock Safety to proceed without traffic control systems in place.
o Note: In some states (i.e., arrow boards), sidewalks may require signage. If
signage is mandatory, Will your Public Works department be able to
assist?
5. Paperwork & Required Forms
• Flock Safety will need copies of paperwork to complete before proceeding
(ex., business license applications, encroachment permit applications). We
can save critical time by gathering these documents upfront. We appreciate
your assistance in procuring these.
6. Contacts
• If Flock Safety needs to interface directly with the departments, please share
the contact information of the following departments:
o Permitting
o Public Works
o Traffic Department
frock safety 20
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
*Fee Schedule
After a deployment plan with Designated Locations and equipment has been agreed
upon by both Flock and the Customer, any subsequent changes to the deployment
plan ("Reinstalls") driven by a Customer's request will incur a fee per the table below.
What Services Incur Fees:
• Requested relocations post -approval by customer
• Relocations due to poor performance will be the responsibility of Flock
o If a customer requests a location against the advisement of Flock,
performance issues and any requested relocations will be the responsibility of
the customer.
• Per the contract and absent a defect, in the event that Flock Hardware is lost,
stolen, or damaged, Customer may request that Flock replace the Flock
Hardware at a fee according to the then -current Reinstall policy
https://www.flocksafety.com/reinstall-fee-schedule
• Misc billables for out of scope items for each implementation
All fees are per reinstall or required visit (in the case that a reinstall is attempted but
not completed) and include labor and materials. If you have any questions, please
email support@flocksafety.com.
frock safety 21
Docusign Envelope ID: 63ACAE11-BF2F-4D18-8584-6E88FC07AE08
Help Center
Our Help Center is filled with many resources to help you navigate through the
online platform. Below you will find some common questions and their relevant help
article:
How do I search camera footage?
How do I add a user?
How do I add a vehicle to my own Hot List?
How do I enable browser notifications for Hot List alerts?
How do I get text alerts for Hot List?
How do I request camera access from other nearby agencies?
Help Center
How do I use the National Lookup to search for a plate?
(National Lookup - network of law enforcement agencies that have opted to allow their
network of Flock cameras to be used for searches)
How do I reset my / another user's password?
Customer Support
You can reach our customer support team anytime by emailing
support@flocksafety.com. They can help answer any "How -To" questions
you may have.
frock safety 22
Flock Safety + MN - Ramsey County
SO
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
MAIN CONTACT:
Bo Manor
bo.manor@flocksafety.com
+17154569138
frock safety
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
ock safety
EXHIBIT Al - ORDER FORM
This Exhibit Al order form ("Order Form") hereby incorporates and includes the attached terms of Exhibit A - Order Form and the Master Services
Agreement previously executed on 5/15/2024 (the "Terms") by the Parties which describe and set forth the general legal terms governing the
relationship (collectively, the "Agreement" ). The Terms contain, among other things, warranty disclaimers, liability limitations and use limitations.
This additional services Agreement will be effective when this Order Form is executed by both Parties (the "Effective Date")
Customer: MN - Ramsey County SO
Legal Entity Name: Ramsey County Sheriff's Office
Accounts Payable Email: Stephen.lydon@co.ramsey.mn.us
Address: 425 Grove St Saint Paul, Minnesota 55101
Hardware and Software Products
Annual recurring amounts over subscription term
Flock Safety Platform
Flock Safety LPR Products
Flock Safety LPR, flea Falcon
Professional Services and One Time Purchases
Oa Fees
Flock Safety Professional Services
Professional Services - Standard Implementation Fee
Initial Term:
12 Months
Renewal Term:
24 Months
Payment Terms:
Net 30
Billing Frequency:
Annual Plan - First Year Invoiced upon contract execution.
Retention Period:
30 Days
$57,000.00
Included 19 Included
$0.00 19 $0.00
Subtotal Year 1: $57,000.00
Annual Recurring Subtotal: $57,000.00
Discounts: $12,350.00
Estimated Tax: $0.00
Contract Total: $57,000.00
Billing Schedule
Amo
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
Year 1
Upon contract execution
$57,000.00
Annual Recurring after Year 1
$57,000.00
Contract Total
$57,000.00
*Tax not included
Discounts
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
Product and Services Description
1TOI,
Law enforcement grade infrastructure -free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint TM technology (proprietary
Flock Safety LPR, lka Falcon machine learning software) and real-time alerts for unlimited users.
Professional Services - Standard One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance
Implementation Fee with the Flock Safety Standard Implementation Service Brief.
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
By executing this Order Form, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the previously executed agreement.
The Parties have executed this Agreement as of the dates set forth below.
FLOCK GROUP, INC.
Mark Smith
Name:
General Counsel
Title:
Date:
Customer: Ramsey County Sheriffs Office
Signed by:
By.
22D12AA5BACC4AE...
Kyle Mestad
Name:
undersheriff
Title:
6/18/2025
Date:
PO Number:
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
Master Services Agreement
This Master Services Agreement (this "Agreement") is entered into by and between Flock
Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318
("Flock") and Ramsey County, a political subdivision of the State of Minnesota, on behalf of the
Ramsey County Sheriff's Office, 425 Grove Street, Saint Paul, Minnesota 55101 ("Customer")
(each a "Party," and together, the "Parties") on this the _ day of 2024. This
Agreement is effective on the date of mutual execution ("Effective Date"). Parties will sign an
Order Form ("Order Form") which will describe the Flock Services to be performed and the
period for performance, attached hereto as Exhibit A. The Parties agree as follows:
RECITALS
WHEREAS, Flock offers a software and hardware situational awareness solution through
Flock's technology platform that upon detection is capable of capturing audio, video, image, and
recording data and provide notifications to Customer ("Notifications");
WHEREAS, Customer desires access to the Flock Services (defined below) on existing
devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to
create, view, search and archive Footage and receive Notifications, via the Flock Services;
WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to
Flock's standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty
(30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for
extracting, downloading and archiving Footage from the Flock Services on its own storage
devices; and
WHEREAS, Flock desires to provide Customer the Flock Services and any access
thereto, subject to the terms and conditions of this Agreement, solely for the awareness,
prevention, and prosecution of crime, bona fide investigations and evidence gathering for law
enforcement purposes, ("Permitted Purpose").
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
AGREEMENT
NOW, THEREFORE, Flock and Customer agree that this Agreement, and any Order
Form, purchase orders, statements of work, product addenda, or the like, attached hereto as
exhibits and incorporated by reference, constitute the complete and exclusive statement of the
Agreement of the Parties with respect to the subject matter of this Agreement, and replace and
supersede all prior agreements, term sheets, purchase orders, correspondence, oral or written
communications and negotiations by and between the Parties.
1. DEFINITIONS
Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross-
referenced in this Section 1.
1.1 "Anonymized Data' means Customer Data permanently stripped of identifying details and
any potential personally identifiable information, by commercially available standards which
irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no
longer be identified directly or indirectly.
1.2 "Authorized End User(s)" means any individual employees, agents, or contractors of
Customer accessing or using the Services, under the rights granted to Customer pursuant to this
Agreement.
1.3 "Customer Data' means the data, media and content provided by Customer through the
Services. For the avoidance of doubt, the Customer Data will include the Footage.
1.4. "Customer Hardware" means the third -party camera owned or provided by Customer and
any other physical elements that interact with the Embedded Software and the Web Interface to
provide the Services.
1.5 "Embedded Software" means the Flock proprietary software and/or firmware integrated with
or installed on the Flock Hardware or Customer Hardware.
1.6 "Flock Hardware" means the Flock device(s), which may include the pole, clamps, solar
panel, installation components, and any other physical elements that interact with the Embedded
Software and the Web Interface, to provide the Flock Services as specifically set forth in the
applicable product addenda.
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
1.7 "Flock IP' means the Services, the Embedded Software, and any intellectual property or
proprietary information therein or otherwise provided to Customer and/or its Authorized End
Users. Flock IP does not include Footage (as defined below).
1.8 "Flock Network End User(s)" means any user of the Flock Services that Customer authorizes
access to or receives data from, pursuant to the licenses granted herein.
1.9 "Flock Services" means the provision of Flock's software and hardware situational awareness
solution, via the Web Interface, for automatic license plate detection, alerts, audio detection,
searching image records, video and sharing Footage.
1.10 "Footage" means still images, video, audio and other data captured by the Flock Hardware
or Customer Hardware in the course of and provided via the Flock Services.
1.11 "Hotlist(s)" means a digital file containing alphanumeric license plate related information
pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license plates,
vehicles owned or associated with wanted or missing person(s), vehicles suspected of being
involved with criminal or terrorist activities, and other legitimate law enforcement purposes.
Hotlist also includes, but is not limited to, national data (i.e., NCIC) for similar categories, license
plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult Alerts, and includes
manually entered license plate information associated with crimes that have occurred in any local
jurisdiction.
1.12 "Installation Services" means the services provided by Flock for installation of Flock
Services.
1.13 "Retention Period" means the time period that the Customer Data is stored within the cloud
storage, as specified in the product addenda.
1.14 "Vehicle FingerprintTm" means the unique vehicular attributes captured through Services
such as: type, make, color, state registration, missing/covered plates, bumper stickers, decals, roof
racks, and bike racks.
1.15 "Web Interface" means the website(s) or application(s) through which Customer and its
Authorized End Users can access the Services.
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
2. SERVICES AND SUPPORT
2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non -transferable right
to access the features and functions of the Flock Services via the Web Interface during the Term,
solely for the Authorized End Users. The Footage will be available for Authorized End Users to
access and download via the Web Interface for the data retention time defined on the Order Form
("Retention Period"). Authorized End Users will be required to sign up for an account and select
a password and username ("User Iff ). Customer shall be responsible for all acts and omissions of
Authorized End Users, and any act or omission by an Authorized End User which, including any
acts or omissions of authorized End user which would constitute a breach of this agreement if
undertaken by customer. Customer shall undertake reasonable efforts to make all Authorized End
Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users
to comply with such provisions. Flock may use the services of one or more third parties to deliver
any part of the Flock Services, (such as using a third party to host the Web Interface for cloud
storage or a cell phone provider for wireless cellular coverage) but only if such third parties
comply with all applicable data security provisions of Ramsey County Information Services
Security Policies ("Policies") and Ramsey County Sheriff's Office Policy 463 ("Policy 463"),
which is attached and incorporated herein as Exhibit D.
2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, non-
transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the
Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the
Flock Services.
2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health,
in order to improve performance and functionality. Flock will use commercially reasonable
efforts to respond to requests for support within seventy-two (72) hours. Flock will provide
Customer with reasonable technical and on -site support and maintenance services in -person, via
phone or by email at support",", ocksafety.com (such services collectively referred to as "Support
Services'.
2.4 Upgrades to Platform. Flock may make any upgrades to system or platform that it deems
necessary or useful to (i) maintain or enhance the quality or delivery of Flock's products or
services to its agencies, the competitive strength of, or market for, Flock's products or services,
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
such platform or system's cost efficiency or performance, or (ii) to comply with applicable law.
Parties understand that such upgrades are necessary from time to time and will not diminish the
quality of the services or materially change any terms or conditions within this Agreement.
2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock's provision of
the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any
third -party services required for Services are interrupted; (c) if Flock reasonably believe Services
are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or
attack on any of the Flock IP by a third party; or (e) scheduled or emergency maintenance
("Service Interruption"). Flock will make commercially reasonable efforts to provide written
notice of any Service Interruption to Customer, to provide updates, and to resume providing
access to Flock Services as soon as reasonably possible after the event giving rise to the Service
Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including any
loss of data or profits), or any other consequences that Customer or any Authorized End User may
incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused
by Customer's direct actions or by the actions of parties associated with the Customer, the time
will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at
least one full day). For example, in the event of a Service Interruption lasting five (5) continuous
days, Customer will receive a credit for five (5) free days at the end of the Term.
2.6 Service Suspension. Flock may temporarily suspend Customer's and any Authorized End
User's access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or attack
on any of the Flock IP by Customer; (b) Customer's or any Authorized End User's use of the
Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of
Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or illegal
activities; (d) Customer has violated any term of this provision, including, but not limited to,
utilizing Flock Services for anything other than the Permitted Purpose; or (e) any unauthorized
access to Flock Services through Customer's account ("Service Suspension"). Customer shall not
be entitled to any remedy for the Service Suspension period, including any reimbursement,
tolling, or credit. If the Service Suspension was not caused by Customer, the Term will be tolled
by the duration of the Service Suspension.
2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other
hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In
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the event any such hazardous materials are discovered in the designated locations in which Flock
is to perform services under this Agreement, Flock shall have the right to cease work
immediately.
3. CUSTOMER OBLIGATIONS
3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a
User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated
registration information. Authorized End Users may not select as their User ID, a name that they
do not have the right to use, or any other name with the intent of impersonation. Customer and
Authorized End Users may not transfer their account to anyone else without prior written
permission of Flock. Authorized End Users shall not share their account username or password
information and must protect the security of the username and password. Unless otherwise stated
and defined in this Agreement, Customer shall not designate Authorized End Users for persons
who are not officers, employees, or agents of Customer. Authorized End Users shall only use
Customer -issued email addresses for the creation of their User ID. Customer is responsible for
any Authorized End User activity associated with its account. Customer shall ensure that
Customer provides Flock with up to date contact information at all times during the Term of this
agreement. Customer shall be responsible for obtaining and maintaining any equipment and
ancillary services needed to connect to, access or otherwise use the Flock Services. Customer
shall (at its own expense) provide Flock with reasonable access and use of Customer facilities and
Customer personnel in order to enable Flock to perform Services (such obligations of Customer
are collectively defined as "Customer Obligations").
3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants
that Customer shall use Flock Services only in compliance with this Agreement and all applicable
laws and regulations, including but not limited to any laws relating to the recording or sharing of
data, video, photo, or audio content.
4. DATA USE AND LICENSING
4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer
Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited,
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non-exclusive, royalty -free, irrevocable, worldwide license t the Customer Data only as may be
necessary for Flock to provide the Flock Services to Customer pursuant to this Agreement and
applicable state, federal, and local laws. Flock does not own and shall not sell Customer Data.
4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post,
upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages,
text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information,
content, ratings, reviews, data, questions, suggestions, or other information or materials produced
by Customer ("Customer Generated Data'J. Customer shall retain whatever legally cognizable
right, title, and interest in Customer Generated Data. Customer understands and acknowledges
that Flock has no obligation to monitor or enforce Customer's intellectual property rights of
Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide,
royalty -free, license to use the Customer Generated Data for the purpose of providing Flock
Services. Flock does not own and shall not sell Customer Generated Data.
4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer
Data and Customer Generated Data to the extent such anonymization renders the data non -
identifiable to create Anonymized Data to use and perform the Services and related systems and
technologies, including the training of machine learning algorithms. Customer hereby grants
Flock a non-exclusive, worldwide, perpetual, royalty -free right to use and distribute such
Anonymized Data to improve and enhance the Services and for other development, diagnostic and
corrective purposes, and other Flock offerings. Parties understand that the aforementioned license
is required for continuity of Services. Flock does not own and shall not sell Anonymized Data
4.4. Ramsey County Sheriffs Office Policy 463 ("Policy 463"). Flock represents, covenants,
and warrants that Flock Services provided under this Agreement are in compliance with Policy
463, which is attached hereto as Exhibit D.
5. CONFIDENTIALITY; DISCLOSURES
5.1 Confidentiality. To the extent required by any applicable public records requests, subject to
applicable law, including but not limited to the Minnesota Government Data Practices Act, Minn.
Stat. Ch. 13, each Party (the "Receiving Party") understands that the other Party (the "Disclosing
Party") has disclosed or may disclose business, technical or financial information relating to the
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Disclosing Party's business (hereinafter referred to as "Proprietary Information" of the
Disclosing Party). Proprietary Information of Flock includes non-public information regarding
features, functionality and performance of the Services. Proprietary Information of Customer
includes non-public data provided by Customer to Flock or collected by Flock via Flock Services,
which includes but is not limited to geolocation information and environmental data collected by
sensors. The Receiving Party agrees: (i) to take the same security precautions to protect against
disclosure or unauthorized use of such Proprietary Information that the Party takes with its own
proprietary information, but in no event less than commercially reasonable precautions, and (ii)
not to use (except in performance of the Services or as otherwise permitted herein) or divulge to
any third person any such Proprietary Information. The Disclosing Party agrees that the foregoing
shall not apply with respect to any information that the Receiving Party can document (a) is or
becomes generally available to the public; or (b) was in its possession or known by it prior to
receipt from the Disclosing Party; or (c) was rightfully disclosed to it without restriction by a third
party; or (d) was independently developed without use of any Proprietary Information of the
Disclosing Party. Nothing in this Agreement will prevent the Receiving Party from disclosing the
Proprietary Information pursuant to any judicial or governmental order or request under the
Minnesota Government Data Practices Act. At the termination of this Agreement, all Proprietary
Information will be returned to the Disclosing Party, destroyed or erased (if recorded on an
erasable storage medium), together with any copies thereof, when no longer needed for the
purposes above, or upon request from the Disclosing Party, and in any case upon termination of
the Agreement. Notwithstanding any termination, all confidentiality obligations of Proprietary
Information that is trade secret shall continue in perpetuity or until such information is no longer
trade secret.
5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in
and to the Flock IP and its components, and Customer acknowledges that it neither owns nor
acquires any additional rights in and to the foregoing not expressly granted by this Agreement.
Customer further acknowledges that Flock retains the right to use the foregoing for any purpose in
Flock's sole discretion. Customer and Authorized End Users shall not: (i) copy or duplicate any of
the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain or
perceive the source code from which any software component of any of the Flock IP is compiled
or interpreted, or apply any other process or procedure to derive the source code of any software
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included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair any of the Flock IP,
or attempt to create any derivative product from any of the foregoing; (iv) interfere or attempt to
interfere in any manner with the functionality or proper working of any of the Flock IP; (v)
remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on
or contained within the Flock Services or Flock IP; (vi) use the Flock Services for anything other
than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or otherwise
transfer, convey, pledge as security, or otherwise encumber, Customer's rights. There are no
implied rights.
5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use,
preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or
third parties, if legally required to do so.
6. PAYMENT OF FEES
6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order
Form based on the billing structure and payment terms as indicated in the Order Form. If
Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no
later than forty-five (45) calendar days after the closing date on the first invoice in which the error
or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees that a
failure to contact Flock within this period will serve as a waiver of any claim. If any undisputed
fee is more than forty-five (45) calendar days overdue, Flock may, without limiting its other rights
and remedies, suspend delivery of its service until such undisputed invoice is paid in full. Flock
shall provide at least thirty (30) days' prior written notice to Customer of the payment
delinquency before exercising any suspension right.
6.2 Notice of Changes to Fees. Flock reserves the right to change the fees for subsequent
Renewal Terms by providing sixty (60) days' notice (which may be sent by email) prior to the
end of the Initial Term or Renewal Term (as applicable). Both Parties shall mutually agree to
change the fees by way of a written Amendment and signed by both Parties.
6.3 Late Fees. If payment is not issued to Flock by the due date of the invoice, an interest penalty
of 1.0% of any unpaid amount may be added for each month or fraction thereafter, until final
payment is made.
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6.4 Taxes. Customer is responsible for all applicable taxes, levies, or duties, excluding only taxes
based on Flock's net income, imposed by taxing authorities associated with the order. If Flock
has the legal obligation to pay or collect taxes, including amount subsequently assessed by a
taxing authority, for which Customer is responsible, the appropriate amount shall be invoice to
and paid by Customer unless Customer provides Flock a legally sufficient tax exemption
certificate and Flock shall not charge customer any taxes from which it is exempt. If any
deduction or withholding is required by law, Customer shall notify Flock and shall pay Flock any
additional amounts necessary to ensure that the net amount that Flock receives, after any
deduction and withholding, equals the amount Flock would have received if no deduction or
withholding had been required.
7. TERM AND TERMINATION
7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the Order
Form (the "Term"). Following the Term, this Agreement may be renewed for successive renewal
terms of the greater of one year or the length set forth on the Order Form by way of written
Amendment and signed by both Parties (each, a "Renewal Term")
7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any
applicable Flock Hardware at a commercially reasonable time period. In the event of any material
breach of this Agreement, the non -breaching Party may terminate this Agreement prior to the end
of the Term by giving thirty (30) days prior written notice to the breaching Party; provided,
however, that this Agreement will not terminate if the breaching Party has cured the breach prior
to the expiration of such thirty (30) day period ("Cure Period"). Either Party may terminate this
Agreement (i) upon the institution by or against the other Party of insolvency, receivership or
bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of
creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a
material breach by Flock, and Flock is unable to cure within the Cure Period, Flock will refund
Customer a pro-rata portion of the pre -paid fees for Services not received due to such termination.
7.2.1 Termination for Convenience. Customer may terminate the Agreement without cause
upon giving at least thirty (30) calendar days written notice thereof to Flock. In such event,
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Customer must pay Flock the remainder of the contract term and Flock will not be obligated to
refund annual fees already paid by Customer at the start of the then -current annual billing period.
7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 11.1 and
11.6.
8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER
8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded
Software (a "Defect"), Customer must notify Flock's technical support team. In the event of a
Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective
Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole
discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing
within a commercially reasonable time, but no longer than seven (7) business days after Customer
gives notice to Flock.
8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may
request a replacement of Flock Hardware at a fee according to the reinstall fee schedule attached
hereto as Exhibit C. In the event that Customer chooses not to replace lost, damaged, or stolen
Flock Hardware, Customer understands and agrees that (1) Flock Services will be materially
affected, and (2) that Flock shall have no liability to Customer regarding such affected Flock
Services, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware.
8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to
maintain the Services in a manner which minimizes errors and interruptions in the Services and
shall perform the Installation Services in a professional and workmanlike manner. Services may
be temporarily unavailable for scheduled maintenance or for unscheduled emergency
maintenance, either by Flock or by third -party providers, or because of other causes beyond
Flock's reasonable control, but Flock shall use reasonable efforts to provide advance notice in
writing or by e-mail of any scheduled service disruption.
8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER'S
SOLE REMEDY, AND FLOCK'S SOLE LIABILITY, WITH RESPECT TO DEFECTS.
FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR
ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT
MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET
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FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED "AS IS" AND FLOCK
DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT
LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE AND NON -INFRINGEMENT. THIS DISCLAIMER ONLY
APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE
MENTIONED IN SECTION 11.6.
8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B.
8.6 Force Majeure. Parties are not responsible or liable for any loss, damages, delays or failures
in performance from any cause beyond their control, including, but not limited to acts of God,
changes to law or regulations, embargoes, war, terrorist acts, , issues of national security, acts or
omissions of third -party technology providers, riots, fires, earthquakes, floods, power blackouts,
strikes, supply chain shortages of equipment or supplies, financial institution crisis, weather
conditions or acts of hackers, internet service providers or any other third party acts or omissions.
9. LIMITATION OF LIABILITY; INDEMNITY
9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY,
FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND
EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY
SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED
THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT
LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR
BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA; (C)
COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (D)
FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL
DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK'S ACTUAL KNOWLEDGE OR
REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY
TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS THAT, TOGETHER WITH
AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE FEES PAID
AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THIS
AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT
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GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF
LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT ALLOWED BY THE
GOVERNING LAW OF THE STATE REFERENCED IN SECTION 10.6.
NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING
LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF GROSS
NEGLIGENCE OR WILLFUL MISCONDUCT, (II) TO INDEMNIFICATION OBLIGATIONS,
(III) TO INCIDENTS OF DEATH, OR (IV) IN THE CASE OF PERSONAL INJURY OR
DATA BREACH.
9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for
the acts and omissions of its own employees, officers, or agents, in connection with the
performance of their official duties under this Agreement. Each Party to this Agreement shall be
liable for the torts of its own officers, agents, or employees.
9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and
employees, from liability of any kind, including claims, costs (including defense) and expenses,
on account of. (i) any copyrighted material, patented or unpatented invention, articles, device or
appliance manufactured or used in the performance of this Agreement; or (ii) any damage or
injury to property or person directly caused by Flock's installation of Flock Hardware, except for
where such damage or injury was caused solely by the negligence of the Customer or its agents,
officers or employees.
10. INSTALLATION SERVICES AND OBLIGATIONS
10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive property
of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this
Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise
expressly stated in this Agreement, Customer is not permitted to remove, reposition, re -install,
tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer
agrees and understands that in the event Customer is found to engage in any of the foregoing
restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject
to immediate termination for material breach by Customer. Customer shall not perform any acts
which would interfere with the retention of title of the Flock Hardware by Flock. Should
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Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at
Flock's discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock's
rights to any damages Flock may sustain as a result of Customer's default and Flock shall have
the right to enforce any other legal remedy or right.
10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock
Hardware for optimal product functionality, as conditions and locations allow. Flock will
collaborate with Customer to design the strategic geographic mapping of the location(s) and
implementation of Flock Hardware to create a deployment plan ("Deployment Plan"). In the
event that Flock determines that Flock Hardware will not achieve optimal functionality at a
designated location, Flock shall have final discretion to veto a specific location, and will provide
alternative options to Customer.
10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent
requested changes to the Deployment Plan, including, but not limited to, relocating, re-
positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles
will incur a fee according to the reinstall fee schedule per Exhibit Q. Customer will receive prior
notice and confirm approval of any such fees.
10.4 Customer Installation Obligations. Customer is responsible for any applicable
supplementary cost as described in the Customer Implementation Guide, attached hereto as
Exhibit C. Customer represents and warrants that it has, or shall lawfully obtain, all necessary
right title and authority and hereby authorizes Flock to install the Flock Hardware at the
designated locations and to make any necessary inspections or maintenance in connection with
such installation.
10.5 Flock's Obligations. Installation of any Flock Hardware shall be installed in a professional
manner within a commercially reasonable time from the Effective Date of this Agreement. Upon
removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary
wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the
length of the Term. Flock may use a subcontractor or third party to perform certain obligations
under this agreement, provided that Flock's use of such subcontractor or third party shall not
release Flock from any duty or liability to fulfill Flock's obligations under this Agreement.
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11. MISCELLANEOUS
11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal
laws, regulations, policies and ordinances and their associated record retention schedules,
including responding to any subpoena request(s).
11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that
provision will be limited or eliminated to the minimum extent necessary so that this Agreement
will otherwise remain in full force and effect.
11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party,
without prior consent. Notwithstanding the foregoing, either Party may assign this Agreement,
without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any
purchaser of all or substantially all of such Party's assets or to any successor by way of merger,
consolidation or similar transaction with written notice to the Customer.
11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee
schedule per Exhibit C and any attached exhibits are the complete and exclusive statement of the
mutual understanding of the Parties and supersedes and cancels all previous or contemporaneous
negotiations, discussions or agreements, whether written and oral, communications and other
understandings relating to the subject matter of this Agreement, and that all waivers and
modifications must be in a writing signed by both Parties, except as otherwise provided herein.
None of Customer's purchase orders, authorizations or similar documents will alter the terms of
this Agreement, and any such conflicting terms are expressly rejected. Any mutually agreed upon
future purchase order is subject to these legal terms and does not alter the rights and obligations
under this Agreement, except that future purchase orders may outline additional products,
services, quantities and billing terms to be mutually accepted by Parties. In the event of any
conflict of terms found in this Agreement or any other terms and conditions, the terms of this
Agreement shall prevail. Customer agrees that Customer's purchase is neither contingent upon the
delivery of any future functionality or features nor dependent upon any oral or written comments
made by Flock with respect to future functionality or feature.
11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of
this Agreement and Parties do not have any authority of any kind to bind each other in any respect
whatsoever. Flock shall at all times be and act as an independent contractor to Customer.
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11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in
which the Customer is located. The Parties hereto agree that venue would be proper in the chosen
courts of the State of which the Customer is located. The Parties agree that the United Nations
Convention for the International Sale of Goods is excluded in its entirety from this Agreement.
11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal
and will become part of this Agreement, by way of written Amendment signed by both Parties.
("Special Terms").
11.8 Publicity. Flock has the right to reference and use Customer's name and trademarks and
disclose the nature of the Services in business and development and marketing efforts by way of
written authorization by the Customer.
11.9 Feedback. If Customer or Authorized End User provides any suggestions, ideas,
enhancement requests, feedback, recommendations or other information relating to the subject
matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and
interest (including intellectual property rights) with respect to or resulting from any of the
foregoing.
11.10 Export. Customer may not remove or export from the United States or allow the export or
re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of
any restrictions, laws or regulations of the United States Department of Commerce, the United
States Department of Treasury Office of Foreign Assets Control, or any other United States or
foreign Customer or authority. As defined in Federal Acquisition Regulation ("FAR"), section
2.101, the Services, the Flock Hardware and Documentation are "commercial items" and
according to the Department of Defense Federal Acquisition Regulation ("DFAR") section
252.2277014(a)(1) and are deemed to be "commercial computer software" and "commercial
computer software documentation." Flock is compliant with FAR Section 889 and does not
contract or do business with, use any equipment, system, or service that uses the enumerated
banned Chinese telecommunication companies, equipment or services as a substantial or essential
component of any system, or as critical technology as part of any Flock system. Consistent with
DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release,
performance, display, or disclosure of such commercial software or commercial software
documentation by the U.S. Government will be governed solely by the terms of this Agreement
and will be prohibited except to the extent expressly permitted by the terms of this Agreement.
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11.11 Headings. The headings are merely for organization and should not be construed as adding
meaning to the Agreement or interpreting the associated sections.
11.12 Authority. Each of the below signers of this Agreement represent that they understand this
Agreement and have the authority to sign on behalf of and bind the Parties they are representing.
11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement
of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise.
11.14 Morality. In the event Customer or its agents become the subject of an indictment,
contempt, scandal, crime of moral turpitude or similar event that would negatively impact or
tarnish Flock's reputation, Flock shall have the option to terminate this Agreement upon prior
written notice to Customer per the terms and conditions in section 7.2 Termination above.
11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have
been duly given when received, if personally delivered; when receipt is electronically confirmed,
if transmitted by email; the day after it is sent, if sent for next day delivery by recognized
overnight delivery service; and upon receipt to the address listed on the Order Form (or, if
different, below), if sent by certified or registered mail, return receipt requested.
11.16 Non -Appropriation. Notwithstanding any other provision of this Agreement, all
obligations of the Customer under this Agreement which require the expenditure of funds are
conditioned on the availability of funds appropriated for that purpose. Customer shall have the
right to terminate this Agreement for non -appropriation with thirty (30) days written notice
without penalty or other cost.
11.17 Audit. Until the expiration of six years after the furnishing of services pursuant to this
Agreement, Flock, upon request, shall make available to the Customer, the State Auditor, or the
Customer's ultimate funding source, a copy of the Agreement, and the books, documents, records,
and accounting procedures and practices of Flock relating to this Agreement.
11.18 Data Practices. All data collected, created, received, maintained or disseminated for any
purpose in the course of the Flock's performance under this Agreement is subject to the
provisions of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other
applicable state statutes, any state rules adopted to implement the Act and statutes, as well as
federal statutes and regulations on data privacy. Flock shall take all reasonable measures to secure
the computers or any other storage devices in which Customer data is contained or which are used
to access Customer data in the course of providing services under this Agreement. Access to
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Customer data shall be limited to those persons with a need to know for the provision of services
by Flock. Except where client services or construction are provided, at the end of the Project all
Customer data will be purged from Flock computers and storage devices used for the Agreement
and Flock shall give the Customer written verification that the data has been purged.
11.19 Security. Flock is required to comply with all applicable Ramsey County Information
Services Security Policies ("Policies"), as published and updated by Information Services
Information Security. The Policies can be made available on request. Flock shall report to
Customer any privacy or security incident regarding the information of which it becomes aware.
"Security Incident" means the attempted or successful unauthorized access, use, disclosure,
modification, or destruction of information or interference with System operations in an
information system. "Privacy incident" means violation of the Minnesota Government Data
Practices Act (MGDPA) and/or the HIPAA Privacy Rule (45 C.F.R. Part 164, Subpart E),
including, but not limited to, improper and/or unauthorized use or disclosure of protected
information, and incidents in which the confidentiality of the information maintained by it has
been breached. This report must be in writing and sent to the Customer not more than 7 days after
learning of such non -permitted use or disclosure. Such a report will at least: (1) Identify the nature
of the non -permitted use or disclosure; (2) Identify the data used or disclosed; (3) Identify who
made the non -permitted use or disclosure and who received the non -permitted or violating
disclosure; (4) Identify what corrective action was taken or will be taken to prevent further non -
permitted uses or disclosures; (5) Identify what was done or will be done to mitigate any
deleterious effect of the non -permitted use or disclosure; and (6) Provide such other information,
including any written documentation, as the Customer may reasonably request. Flock is
responsible for notifying all affected individuals whose sensitive data may have been
compromised as a result of the Security or Privacy incident. Flock must ensure that any agents
(including contractors and subcontractors), analysts, and others to whom it provides protected
information, agree in writing to be bound by the same restrictions and conditions that apply to it
with respect to such information. Customer retains the right to inspect and review Flock's
operations for potential risks to Customer operations or data. The review may include a review of
the physical site, technical vulnerabilities testing, and an inspection of documentation such as
security test results, IT audits, and disaster recovery plans. All Customer data and intellectual
property stored in Flock's system is the exclusive property of the Customer.
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11.20 Contracting for Equity. In this section, "County" refers to Customer and "Contractor"
refers to Flock.
11.20.1 Commitment to Advancing Racial Equity. The County is committed to advancing
racial equity for its residents. The commitment is captured in the county's Advancing Racial
Equity policy which states that "Racial equity is achieved when race can no longer be used to
predict life outcomes, and outcomes for all are improved."
Consistent with the Advancing Racial Equity policy, contractors will take all reasonable measures
to advance racial equity during contract performance. Contractors will recognize and
acknowledge this requires deconstructing barriers and changing systems, structures, policies and
procedures. Contractors will be equitable, inclusive, transparent, respectful and impactful in
serving and engaging residents. Contractors will have meaningful and authentic engagement with
community and employees to strengthen the administration, development and implementation of
policies and procedures to advance racial equity and ensure that all residents in need have
awareness of and access to contracted services.
Please review Ramsey County's Advancing Racial Equity policy to learn more about Ramsey
County's commitment to racial equity.
11.20.2 Non -Discrimination (In accordance with Minn. Stat. § 181.59)
Contractor will comply with the provisions of Minn. Stat. § 181.59 which require:
"Every contract for or on behalf of the state of Minnesota, or any county, city, town, township,
school, school district, or any other district in the state, for materials, supplies, or construction
shall contain provisions by which the contractor agrees:
(1) that, in the hiring of common or skilled labor for the performance of any work under any
contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race,
creed, or color, discriminate against the person or persons who are citizens of the United States or
resident aliens who are qualified and available to perform the work to which the employment
relates; (2) that no contractor, material supplier, or vendor, shall, in any manner, discriminate
against, or intimidate, or prevent the employment of any person or persons identified in clause (1)
of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the
performance of work under any contract on account of race, creed, or color;
(3) that a violation of this section is a misdemeanor; and (4) that this contract may be canceled or
terminated by the state, county, city, town, school board, or any other person authorized to grant
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the contracts for employment, and all money due, or to become due under the contract, may be
forfeited for a second or any subsequent violation of the terms or conditions of this contract."
11.20.3 Equal Employment Opportunity and Civil Rights
Contractors agree that no person shall, on the grounds of race, color, religion, age, sex, sexual
orientation, disability, marital status, public assistance status, criminal record (subject to the
exceptions contained in Minn. Stat. §§299C.67 to 299C.71 and Minn. Stat. §144.057), creed or
national origin, be excluded from full employment rights in, participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any program, service, or activity
under the provisions of any and all applicable federal and state laws against discrimination,
including the Civil Rights Act of 1964. Contractors will furnish all information and reports
required by the county or by Executive Order No. 11246 as amended, and by the rules and
regulations and orders of the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations and orders.
Contractors shall comply with any applicable licensing requirements of the Minnesota
Department of Human Services in employment of personnel.
Contractors shall agree that no qualified individual with a disability as defined by the Americans
with Disabilities Act, 42 U.S.C. §§ 12101-12213 or qualified handicapped person, as defined by
United States Department of Health and Human Services regulations, Title 45 Part 84.3 0) and (k)
which implements Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. §794, under
Executive Order No. 11914 (41FR17871, April 28, 1976) shall be:
Denied access to or opportunity to participate in or receive benefits from any service offered by
contractors under the terms and provisions of this agreement; nor
Subject to discrimination in employment under any program or activity related to the services
provided by contractors.
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If it is discovered that a contractor is not in compliance with applicable regulations as warranted,
or if the contractor engages in any discriminatory practices, as described above, then the county
may cancel said agreement as provided by the cancellation clause of this agreement.
11.20.4 Diverse Workforce Inclusion
For information and assistance in increasing the participation of women and minorities,
contractors are encouraged to access the web sites below:
http://www.JobConnectmn.com/
2. http://www.ConstructionHiringConnection.com/
Job Connect and the Construction Hiring Connection provide a recruiting source for employers
and contractors to post job openings and source diverse candidates.
Ramsey County's Job Connect links job seekers, employers, and workforce professionals together
through our website, networking events and community outreach. The network includes over
10,000 subscribed job seekers ranging from entry-level to highly skilled and experienced
professionals across a broad spectrum of industries.
Employers participate in the network by posting open jobs, meeting with workforce professionals
and attending hiring events. Over 200 Twin Cities community agencies, all working with job
seekers, participate in the network.
Ramsey County's Construction Hiring Connection (CHC) is an online and in -person network
dedicated to the construction industry. The Construction Hiring Connection connects contractors
and job seekers with employment opportunities, community resources and skills training related
to the construction industry. Construction Hiring Connection is a tool for contractors to help meet
diversity hiring goals. Over 1000 construction workers, representing all trades, ranging from
newly graduated to journey level, are subscribed to the Construction Hiring Connection.
Additional assistance is available through jobconnectmn@ramseycounty.us or call 651-266-
6042.
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11.21 Non -Conforming Services. The acceptance by the Customer of any non -conforming
goods/services under the terms of this Agreement or the foregoing by the Customer of any of the
rights or remedies arising under the terms of this Agreement shall not constitute a waiver of the
Customer's right to conforming services or any rights and/or remedies in respect to any
subsequent breach or default of the terms of this Agreement. The rights and remedies of the
Customer provided or referred to under the terms of this Agreement are cumulative and not
mutually exclusive. Notwithstanding any provision of this Agreement to the contrary, Flock shall
not be relieved of liability to the Customer for damages sustained by the Customer by virtue of
any breach of the contract by Flock. The Customer may withhold any payment to Flock for the
purpose of setoff until such time as the exact amount of damages due the Customer from Flock is
determined.
11.22 Conflict of Interest. Flock shall comply with all conflict of interest laws, ordinances, and
regulations now in effect or hereafter to be enacted during the term of this Agreement. Flock
warrants that it is not now aware of any facts that create a conflict of interest. If Flock hereafter
becomes aware of any facts that might reasonably be expected to create a conflict of interest, it
shall immediately make full written disclosure of such facts to the Customer. Full written
disclosure shall include, but is not limited to, identification of all persons implicated and a
complete description of all relevant circumstances. Failure to comply with the provisions of this
subparagraph shall be deemed a material breach of this Agreement.
11.23 Indemnification. Flock shall indemnify, hold harmless and defend the Customer, its
officials, agents, and employees against any and all liability, losses, costs, damages, expenses,
claims or actions, including reasonable attorney's fees, which the Customer, its officials, agents,
or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any
act or omission of Flock, or its subcontractors, and their officers, agents or employees, in the
execution, performance, or failure to adequately perform the Flock's obligations pursuant to this
Agreement.
11.24 Infringement. Complementary to other "hold harmless" provisions included in this
Agreement, Flock shall, without cost to the Customer, defend, indemnify, and hold the Customer,
its officials, officers, and employees harmless against any and all claims, suits, liability, losses,
judgments, and other expenses arising out of or related to any claim that the Customer's use or
possession of the software, licenses, materials, reports, documents, data, or documentation
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obtained under the terms of this Agreement, violates or infringes upon any patents, copyrights,
trademarks, trade secrets, or other proprietary rights or information, provided that Flock is
promptly notified in writing of such claim. Flock will have the right to control the defense of any
such claim, lawsuit, or other proceeding. The Customer will in no instance settle any such claim,
lawsuit, or proceeding without Flock's prior written approval. If a result of any claim of
infringement of rights, Flock or Customer is enjoined from using, marketing, or supporting any
product or service provided under the agreement with the Customer (or if Flock comes to believe
such enjoinment imminent), Flock shall either arrange for the Customer to continue using the
software, licenses, materials, reports, documents, data, or documentation at no additional cost to
the Customer, or propose an equivalent, subject to Customer approval. The acceptance of a
proposed equivalent will be at the Customer's sole discretion. If no alternative is found acceptable
to the Customer acting in good faith, Flock shall remove the software, licenses, materials, reports,
documents, data, or documentation and refund any fees and any other costs paid by the Customer
in conjunction with the use thereof.
11.25 Respectful Workplace and Violence Prevention. The Flock shall make all reasonable
efforts to ensure that Flock's employees, officers, agents, and subcontractors do not engage in
violence while performing under this Agreement. Violence, as defined by the Ramsey County
Respectful Workplace and Violence Prevention Policy, is defined as words and actions that hurt
or attempt to threaten or hurt people; it is any action involving the use of physical force,
harassment, intimidation, disrespect, or misuse of power and authority, where the impact is to
cause pain, fear or injury.
11.26 Debarment and Suspension. Ramsey County has enacted Ordinance 2013-330 Ramsey
County Debarment Ordinance that prohibits the Customer from contracting with contractors who
have been debarred or suspended by the State of Minnesota and/or Ramsey County.
12. NOTICES
FLOCK NOTICES ADDRESS:
1170 HOWELL MILL ROAD, NW SUITE 210
ATLANTA, GA 30318
ATTN: LEGAL DEPARTMENT
EMAIL: legal@flocksafety.com
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CUSTOMER NOTICES ADDRESS:
ADDRESS: RAMSEY COUNTY SHERIFF'S OFFICE, 425 GROVE STREET, SAINT
PAUL, MINNESOTA 55101
ATTN: MEGAN SCHAEFER, PLANNING MANAGER
EMAIL: megan.schaefer@co.ramsey.mn.us
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EXHIBIT B
INSURANCE
Required Coverage. Flock shall procure and maintain for the duration of this Agreement
insurance against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the services under this Agreement and the results of that work
by Flock or its agents, representatives, employees or subcontractors. Insurance shall be placed
with insurers with a current A. M. Best rating of no less than "A" and "VII". Flock shall obtain
and, during the term of this Agreement, shall maintain policies of professional liability (errors and
omissions), automobile liability, and general liability insurance for insurable amounts of not less
than the limits listed herein. The insurance policies shall provide that the policies shall remain in
full force during the life of the Agreement. Flock shall procure and shall maintain during the life
of this Agreement Worker's Compensation insurance as required by applicable State law for all
Flock employees.
Types and Amounts Required. Flock shall maintain, at minimum, the following insurance
coverage for the duration of this Agreement:
(i) Commercial General Liability insurance written on an occurrence basis with minimum limits
of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the
aggregate for bodily injury, death, and property damage, including personal injury, contractual
liability, independent contractors, broad -form property damage, and product and completed
operations coverage;
(ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits
of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in
the aggregate;
(iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five
Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the
aggregate;
(iv) Commercial Automobile Liability insurance with a minimum combined single limit of One
Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage,
including owned and non -owned and hired automobile coverage; and
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(v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five
Million Dollars ($5,000,000).
(vi) Additional Insured Language: Flock is required to add "Ramsey County, its officials,
employees, volunteers and agents are Additional Insured to the Contractor's Commercial General
Liability and Umbrella policies with respect to liabilities caused in whole or part by Contractor's
acts or omissions, or the acts or omissions of those acting on Contractor's behalf in the
performance of the ongoing operations, services and completed operations of the Contractor
under this Agreement. The coverage shall be primary and non-contributory" to the certificate of
insurance.
Customer Implementation Guide
Law Enforcement
osafety
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Table of Contents
Implementation Timeline................................................................. 2
FlockSafety Team............................................................................ 3
Implementation Service briefs: Existing Infrastructure ............. 6
vs Standard vs Advanced
• Existing Infrastructure Implementation
• Standard Implementation
• Advanced Implementation
Things to Consider When Selecting Locations 12
Customer Responsibilities: AC -Powered Cams ........................ 14
Electrician Handout........................................................................ 15
• Electrician Installation Steps
• FAQs about AC -Powered Flock Cameras
Installation Service Brief Summary 18
Permitting: Pre -Install Questionnaire 19
1. Timeline
2. Right of Way
3. AC Power vs. Solar
4. Traffic Control & Installation Methods
5. Paperwork & Required Forms
6. Contacts
*Fee Schedule................................................................................. 21
HelpCenter..................................................................................... 22
Customer Support.......................................................................... 22
CUSTOMER IMPLEMENTATION GUIDE: LAW ENFORCEMENT fil'ock safety 1
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Implementation Timeline
This timeline provides general guidance and understanding of your installation
process. While we typically complete installations 6-8 weeks after locations have
been finalized, delays can occur as noted in the timeline below:
REVIEW LOCATIONS
Confirm Camera Locations With Your Sales Representative
FLOCK: Your sales representative will present several viable options for camera locations
CUSTOMER: Review Deployment Plan & approve camera locations
PLEASE NOTE: If Public Works is required to move forward, please obtain approval
FINALIZE LOCATIONS
Prepare For Finalized Camera Locations
FLOCK: Confirm Deployment Plane and signed agreement. Flock will move forward with
next steps for locations that don't need permits (minimum 10 locations needed to move
forward with partial installation)
CUSTOMER: Prepare the below items, as needed
• If permits are required, begin application process
• If camera will be AC -powered, hire an electrician/street department
STEP 1
Conduct On -site Survey & Place Flags
FLOCK: Flock technician conducts site survey to (1) evaluate/reconfirm solar or power
access, (2) check line of sight to the road, and (3) evaluate/reconfirm cellular service in
the area. When the technician deems the locations suitable, s/he will place a white flag
at each spot
PLEASE NOTE: If the initially determined locations don't meet Flock standards, we will
evaluate a new location, obtain customer approval, and redo a site survey. This may
push timeline for installation
STEP 2 40
Call 811
FLOCK: Flock Safety will coordinate with Call 811 to mark each camera location for
underground utilities within a 10-foot radius
PLEASE NOTE: Call 811 is a government service, so turnaround times may vary and is
outside of Flock control
STEP 3 41
Schedule Installation
FLOCK: Flock will (1) ship any site specific material that the technician does not have
locally (2) schedule the installation date
STEP 4 40
Install & Validate Cameras
FLOCK: After installation, your Onboarding Specialist will confirm that cameras are
capturing footage well and functioning properly. They will then give you full access to
the system along with helpful training resources
ONGOING -AS NEEDED 41
Finalize Any Installation Needs
FLOCK: While we typically complete installations within 4 weeks of finalizing locations,
delays may occur due to external factors. In these instances, we will continue to work
through this process until your cameras are fully installed and operational
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Flock Safety Team
Project Manager
Your Project Manager is your primary contact
during camera installation.
Your project manager will guide you through the
entire installation process, keeping you apprised
of all implementation updates as well as answering
any questions you have during this time. They will
ensure that all the cameras are on the ground and
operating for at least 48 hours before transitioning
you to your Customer Success Manager.
• The Field Operations team is responsible for the
physical installation and maintenance of
cameras and associated equipment provided by
Flock. This includes a large team of technicians,
schedulers, and many others involved in
ensuring the delivery of the product.
Field Operations They take the technical plan you finalized with
Team Product Implementation and work closely with
other teams at Flock to make sure that the
cameras are installed quickly and safely and in
a way that maximizes the opportunity to solve
crime at a specific location.
• *Note*: For all Installation questions or
concerns, please always direct them to your
Customer Success Manager and not the
technician.
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Customer Success
Manager
Flock Safety
Support
Your Customer Success Manager is your strategic
partner for your lifetime as a Flock customer.
While the cameras are getting installed, your CSM
will help get your account set up and get all key
users trained on the system.
Post -Camera -Installation, your CSM will be your
go -to for most account -related needs: You should
reach out to them to:
• Set up Account Training
• Understand benefits of features
• Learning best practices for getting relevant
data
• Identifying opportunities to expand the security
network in your area
• Provide feedback on your partnership with
Flock
The Flock Safety Support team is committed to
answering all your day-to-day questions as quickly
as possible. To get in touch with support, simply
email support@flocksafety.com or call
866-901-1781 Mon -Fri 8am-8pm EST.
Support can help you:
• Request camera maintenance
• Troubleshoot online platform
• Contract / Billing questions
• Update account information
• Camera Sharing questions
• Quick "How to" questions in your Flock Account
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Electrician/Street
Department
Public Works (LE)
Department of
Transportation
(DOT), City, or
County agencies
If the Flock cameras need to be AC powered, you
(customer) are responsible for providing an
electrician to ensure power connectivity
To weigh in on the use of public Rights of Way or
property
If installation in your area requires permitting
PLEASE NOTE: On some occasions, third parties outside of Flock Safety
may be (or need to be) involved in your implementation.
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Implementation Service Briefs: Existing
Infrastructure vs Standard vs Advanced
Existing Infrastructure Implementation
COST: $150 per camera (one time cost)
Included In Scope:
Once designated locations are approved by the customer, as part of the Existing
Infrastructure Implementation Service Flock will perform the following:
• An in -person site survey to confirm the installation feasibility of a location
(location assessment, solar assessment, visibility review, etc.)
o Cameras need sufficient power. Since a solar panel is required per camera,
it can prevent adequate solar power if two cameras and two solar panels
are on a single pole (blocking visibility). Therefore
if relying on solar power, only one camera can be installed per pole.
• Confirm that a location is safe for work by following State utility locating
procedures.
• Each installation may include the following:
o Installation of camera and solar panel or AC adapter box on a suitable
existing pole
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■ Types of existing infrastructure such as existing utility, light, and traffic
signal poles.
■ Pole no higher than 8'-12' (approval at Flock Safety's discretion)
■ Flock will provide and mount an AC adapter unit that a qualified
electrician can connect to AC power following our electrical wiring
requirements. Flock is unable to make any AC connections or
boreholes in any material other than dirt, grass, loose gravel (or other
non-diggable material). Electrical work requiring a licensed electrician
and associated costs, not included in the scope.
o Access requiring up to a 14' using an A -frame ladder
o Standard MUTCD traffic control procedures performed by a Flock
technician
• Obtain a business license to operate in the city and state of camera location
Out Of Scope:
By default, Flock does not include the following as part of the Existing
Infrastructure Implementation Service but can provide a quote for sourcing at
an additional cost:
• Mounting on mast arms (always require bucket truck and traffic control)
• Call 811 'Call -before -you -Dig' system
• Installation of any poles including but not limited to
o Standard, 12' above grade Flock breakaway pole
o NCHRP 350 or MASH approved pole (as may be required for locations in
DOT right of way)
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14'
• Special equipment rentals for site access
• Site -specific engineered traffic plans
• Third -party provided traffic control
• State or city -specific specialty contractor licenses or unique attachment/
connection requirements
• Custom engineered drawings
• Electrical work requires a licensed electrician.
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o Flock will provide and mount an AC adapter that a qualified electrician can
connect to AC power but cannot make any AC connections or boreholes in
any material other than dirt, grass, loose gravel (or other non-diggable
material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811
procedures (communication, networking, sprinklers, etc.)
• Upgrades to power sources to ready them for Flock power (additional fuses,
switches, breakers, etc.)
• Any fees or costs associated with filing for required city, county, or state
permits
• Licensing or attachment agreements with asset / infrastructure owners
• Utility contracts and billing
• Customer requested relocations (see fee schedule)
COST: $650 per camera (one time cost)
Included In Scope:
Once designated locations are approved by the customer, as part of the
Standard Implementation Servicc- Flock will perform the following:
• An in -person site survey to confirm the installation feasibility of a location
(location assessment, solar assessment, visibility review, etc.)
• Confirm that a location is safe for work by following state utility locating
procedures. Work with local utilities to prevent service interruptions
during the installation
o Engage 811 'Call -before -you -Dig' system to receive legal dig date
o Apply approved markings Coordinate with 811 regarding any necessary
high -risk dig clearances or required vendor meets
• Each installation may include the following:
o Installation of camera and solar panel with standard, 12'above grade
Flock breakaway pole
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o Installation of camera and AC adapter that a qualified electrician can connect
to AC power on a suitable existing pole, no higher than 8-12' (approval at
Flock Safety's discretion)
■ Flock will provide and mount an AC adapter that a qualified electrician can
connect to AC power following our electrical wiring requirements. Flock
is unable to make any AC connections or boreholes in any material other
than dirt, grass, loose gravel (or other non-diggable material). Electrical
work requiring a licensed electrician and associated costs, not included in
the scope.
o Access requiring up to a 14' A -frame ladder
o Standard MUTCD traffic control procedures performed by a Flock technician
• Obtain a business license to operate in the City and State of camera location
Out Of Scope:
By default, Flock does not include the following as part of the Standard
Implementation Service but can provide a quote for sourcing at an additional cost:
• Use and/or mounting to existing infrastructure.
• NCHRP 350 or MASH approved pole (as may be required for locations in DOT
right of way)
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14'
• Special equipment rentals for site access
• Site -specific engineered traffic plans
• Third -party provided traffic control
• State or city -specific specialty contractor licenses
• Custom engineered drawings
• Electrical work requires a licensed electrician.
o Flock will provide and mount an AC adapter that a qualified electrician can
connect to AC power but cannot make any AC connections or boreholes in
any material other than dirt, grass, loose gravel (or other non-diggable
material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811
procedures (communication, networking, sprinklers, etc.)
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• Upgrades to power sources to ready them for Flock power (additional fuses,
switches, breakers, etc.)
• Any fees or costs associated with filing for required city, county, or state
permits
• Licensing or attachment agreements with asset / infrastructure owners
• Utility contracts and billing
• Customer requested relocations (see fee schedule)
COST: $1,900 per camera (one time cost)
Included In Scope:
Once Designated Locations are confirmed, as part of the Advanced
Implementation Service, Flock will perform the following:
• An in -person site survey to confirm the installation feasibility of a location
(location assessment, solar assessment, visibility review, etc.)
• Confirm that a location is safe for work by following State utility locating
procedures. Work with local utilities to prevent service interruptions during
the installation
o Engage 811 'Call -before -you -Dig' system to receive legal dig date
o Apply approved markings Coordinate with 811 regarding any necessary
high -risk dig clearances or required vendor meets
• Each installation may include the following:
o Installation of camera and solar panel on a suitable NCHRP 350 or MASH
approved pole.
o Installation of camera and AC adapter that a qualified electrician can
connect to AC power.
■ Flock will provide and mount an AC adapter that a qualified electrician
can connect to AC power following our electrical wiring requirements.
Flock cannot make any AC connections or boreholes in any material
other than dirt, grass, loose gravel (or other non-diggable material).
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Electrical work requiring a licensed electrician and associated costs,
not included in the scope.
o Access requiring up to a 14' A -frame ladder
o Standard MUTCD traffic control procedures performed by a Flock
technician
• Obtain a business license to operate in the City and State of camera location
Out Of Scope:
By default, Flock does not include the following as part of the Advanced
Implementation Service but can optionally provide a quote for sourcing
(additional cost):
• Installation on Standard, 12'above grade Flock breakaway pole or existing
infrastructure.
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14'
• Special equipment rentals for site access
• Site -specific engineered traffic plans
• Third -party provided traffic control
• State or City -specific specialty contractor licenses
• Custom engineered drawings
• Electrical work requires a licensed electrician. Flock will provide and mount an
AC adapter that a qualified electrician can connect to AC power but cannot
make any AC connections or boreholes in any material other than dirt, grass,
loose gravel (or other non-diggable material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811
procedures (communication, networking, sprinklers, etc.)
• Upgrades to power sources to ready them for Flock power (additional fuses,
switches, breakers, etc.)
• Fees or costs associated with filing for required City, County, or State permits
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Things to Consider When Selecting Locations
Falcon Cameras
• Use Cases
o Flock LPRs are designed to capture images
of rear license plates aimed in the direction
of traffic.
o Flock LPRs are not designed to capture
pedestrians, sidewalks, dumpsters, gates,
other areas of non -vehicle traffic,
intersections.
• Placement
o They capture vehicles driving away from an intersection.
o They cannot point into the middle of an intersection.
o They should be placed after the intersection to prevent
stop and go motion activation or "stop and go" traffic.
• Mounting
o They can be mounted on existing utility, light, traffic signal poles, or 12 foot
Flock poles.*
o They should be mounted one per pole.** If using AC power, they can be
mounted 2 per pole.
• They can be powered with solar panels or direct wire -in AC Power (no
outlets).***
• They will require adequate cellular service using AT&T or T-Mobile to be able to
process & send images.
* Permitting (or permission from pole owner) may be required to use existing infrastructure or install in specific areas,
depending on local regulations & policies.
** Cameras need sufficient power. Since a solar panel is required per camera, it can prevent adequate solar power if two
cameras and two solar panels are on a single pole (blocking visibility). Therefore if relying on solar power, only one
camera can be installed per pole.
*** Flock does not provide Electrical services. Once installed, the agency or community must work with an electrician to
wire the cameras. Electrician services should be completed within two days of installation to prevent the camera from
dying.
fil'ock safety 12
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
Solar Panels
Solar panels need unobstructed southern -facing
views.
Pole
If a location requires a "DOT Pole" (i.e., Advanced
Pole, not Flock standard pole), the implementation
cost will be $5,000/camera.
fil'ock safety 13
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
Customer Responsibilities: AC -Powered Cams
If the Flock cameras need to be AC -powered, the customer is responsible for
acquiring an electrician and ensuring they connect the camera to power. See steps
2 and 6 below.
� ,1 1. Create a Deployment Plan
�0�1 Work with us to select the best location(s) for Flock Safety cameras
and power sources
2. Acquire an Electric Quote
Contact an electrician to receive a quote to run 120volt AC power to
120v the camera
_ 3. Sign Flock Safety Agreement
Sign the Flock Safety purchase order to begin the installation of
cameras
x4. Conduct Site Survey
�( Flock will mark camera locations, locate underground utilities and
mark if present
5. Install Camera
Flock will install the camera and AC power kit at the specified
camera location
6. Connect Camera to Power
PQ Notify the electrician that the camera is ready for the power
connection installation
frock safety 14
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
Electrician Handout
Electrician Installation Steps
1. Run AC cable and conduit to the box
according to NEC Article 300 and any
applicable local codes. The gland
accepts'/2" conduit.
2. Open the box using hinges.
3. Connect AC Mains per wiring diagram
below:
a. Connect AC Neutral wire to the Surge Protector white Neutral wire using the
open position on the lever nut.
b. Connect AC Line wire to the Surge Protector black Line wire using the open
position on the lever nut.
c. Connect AC Ground wire to the Surge Protector green ground wire using the
open position on the lever nut.
4. Verify that both the RED LED is lit on the front of the box
5. Close box and zip tie the box shut with the provided zip tie
6. While still on -site, call Flock, who will remotely verify that power is working
correctly:
Southeast Region - (678) 562-8766
West -Region - (804) 607-9213
Central & NE Region - (470) 868-4027
SURGE PROTECTOR AC/DC CONVERTER 24V 6OW RED PANEL LIGHT CAMERA
L L ACL V.
V.
120VAC ) N
FROM LIGHT POLE f V R
G h + ACIN V. 1
frock safety 15
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
FAQs about AC -Powered Flock Cameras
What voltage is supported?
The AC kit is designed to work with 120VAC Infrastructure by default. A 240VAC
version is available on request.
How much power does this consume
Peak current draw is 1.5 A at 120VAC. The average power draw is roughly 30W in
high traffic conditions but maybe lower when fewer vehicles are present.
Who is responsible for contracting the electrician?
The customer is responsible for contracting an electrician. We can help answer
questions, but the customer is responsible for identifying and contracting an
electrician.
Who is responsible for maintenance?
Flock will handle all maintenance related to Flock's camera and power equipment.
However, any problems with the electrical supply are the customer's responsibility.
The AC junction box has two lights to indicate the presence of power and make it
easy for quick diagnosis if there is a problem related to the AC power source.
• If the camera indicates to Flock that there is a power supply problem, Flock
will notify the customer and request that the customer verifies the lights on
the AC junction box. If the AC Source light is illuminated, Flock will send a
technician to investigate. If the AC source light is not illuminated, the
customer should check any GFCI's or breakers in the supply circuit or call the
electrician who installed the power supply.
How much does it cost?
Work required to bring AC power to each location will be different, so exact pricing
is unavailable. Primary cost drivers include arrow boards and the distance from the
camera location to the AC power source.
What information do I need to provide my electrician?
The Flock deployment plan and these work instructions should be sufficient to
secure a quote. It will be helpful if you know the location of the existing power
infrastructure before creating the deployment plan.
frock safety 16
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
Can you plug it into my existing power outlet? The Flock AC power adapter does
not use a standard outlet plug but must be directly wired into the power mains.
While using outlet plugs may be convenient, they can easily be unplugged,
presenting a tampering risk to this critical safety infrastructure.
The electrician can route power directly to the camera with a direct wire -in
connection if an outlet is close to the camera.
How long does this process typically take?
The installation process typically takes 6-8 weeks. To accelerate the process, be
sure to have the electrician perform his work shortly after the Flock technician
finishes installing the camera.
What kind of electrician should I look for?
Any licensed electrician should perform this work, though we have found that those
who advertise working with landscape lighting are most suited for this work.
What happens if the electrician damages the equipment?
The customer is responsible for contracting the electrician. Any liability associated
with this work would be assumed by the customer. If any future work is required at
this site due to the electrical infrastructure or the work performed by the electrician
would be the responsibility of the customer.
When should the electrician perform his work?
Once Flock installs the camera, you will receive an email alert letting you know that
this has been completed. After this, you will need to schedule the electrician to
route power to the pole.
What if my electrician has questions about Flock's AC Kit?
You should share the AC -Power Kit Detail: packet with the electrician if they have
questions.
What if the AC power is on a timer?
Sometimes the AC power will be on a timer (like used for exterior lighting). Flock
requires that the AC power provided to the camera be constant. The source that the
electrician uses must not be on a timing circuit.
frock safety 17
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
Installation Service Brief Summary
Below outlines the statement of work for the Flock Camera Installation:
Is Covered By Flock
What Is NOT By Flock
CoveredWhat
Special Note
Flock Cameras &
Traffic Control And Any
Online Platform
Associated Costs
*DOT Approved Pole Cost Electrician
Mounting Poles
& Ongoing Electrical Costs
AC Power Kit (As Needed)
Engineering Drawings
Solar Panels (As Needed)
Relocation Fees
Excluding Changes During
Initial Installation
Site Surveys And Call 811
Contractor Licensing Fees
Scheduling
Installation Labor Costs
Permit Application Processing Fees
Including, But Not Limited
Customer Support / Training
Specialist Mounting Equipment
To, **MASH Poles Or
Adapters
Cellular Data Coverage
Bucket Trucks
Maintenance Fees
Loss, Theft, Damage To Flock
(Review Fees Sheet For
Equipment
More Details)
Data Storage For 30 Days
Camera Downtime Due To
Only Applicable For
Power Outage
AC -Powered Cameras
***Field Technician Maintenance
For Falcon'" Flex
*If a location requires a "DOT pole" (i.e., not our standard), the implementation cost will be $5,000/camera; This cost
is applicable for installations in GA, IL, SC, TN, and CA.
**MASH poles: Manual for Assessing Safety Hardware (MASH) presents uniform guidelines for crash testing
permanent and temporary highway safety features and recommends evaluation criteria to assess test results
***If a camera is lost, stolen, or damaged, a replacement device can be purchased at a discounted price of $800
frock safety 18
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
Permitting: Pre -Install Questionnaire
1. Timeline
• In Flock Safety's experience, in-depth permitting requirements can add 2+
months to the installation timeline.
• The SLA for permit document submission is within 15 days from contract
signature date (contract Closed -Won)
2. Right of Way
• Will any Flock Safety cameras be installed on the city, state, or power
company -owned poles or in the city, county, or state Right of Way (RoW)?
o What is the RoW buffer?
o Will additional permits or written permission be required from third -party
entities (such as DOT, power companies, public works, etc.)?
• Will any cameras be installed on city -owned traffic signal poles (vertical
mass)?
o If yes, please provide heights/photos to determine if a bucket truck is
needed for the installation.
■ Note: A bucket truck is required if the height exceeds 15 feet tall.
3. AC Power vs. Solar
• If AC powered, is there a 120V power source available, and is there access to
an electrician who can connect the existing wire to the Flock Safety powered
installation kit?
• If solar -powered, consider the size of the solar panel and potential to impact
the visibility of DOT signs/signals:
o Single Panel: 21.25" x 14" x 2" (Length x Width x Depth)
o Double Panel: 21.25" x 28" x 2" (LxWxD)
4. Traffic Control & Installation Methods
• If a bucket truck is required, this typically necessitates an entire lane to be
blocked in the direction of travel. Can you provide a patrol car escort, or will
full traffic control be required?*
PLEASE NOTE: If traffic control is required, you may incur additional costs
due to city/state requirements; Fees will be determined by quotes received.
frock safety 19
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
• If full traffic control is required (cones, arrow boards, etc.):
o Will standard plans suffice, or are custom plans needed? Custom plans
can double the cost, while standard plans can be pulled from the Manual
of Uniform Traffic Control Devices (MUTCD).
o Will a non -sealed copy of the traffic plan suffice? Or does the traffic plan
need to be sealed and/or submitted by a professional engineer?
o Are there state -specific special versions/variances that must be followed?
• If a bucket truck is not required, the shoulder or sidewalk should suffice and
enable Flock Safety to proceed without traffic control systems in place.
o Note: In some states (i.e., arrow boards), sidewalks may require signage. If
signage is mandatory, Will your Public Works department be able to
assist?
5. Paperwork & Required Forms
• Flock Safety will need copies of paperwork to complete before proceeding
(ex., business license applications, encroachment permit applications). We
can save critical time by gathering these documents upfront. We appreciate
your assistance in procuring these.
6. Contacts
• If Flock Safety needs to interface directly with the departments, please share
the contact information of the following departments:
o Permitting
o Public Works
o Traffic Department
frock safety 20
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
*Fee Schedule
After a deployment plan with Designated Locations and equipment has been agreed
upon by both Flock and the Customer, any subsequent changes to the deployment
plan ("Reinstalls") driven by a Customer's request will incur a fee per the table below.
What Services Incur Fees:
• Requested relocations post -approval by customer
• Relocations due to poor performance will be the responsibility of Flock
o If a customer requests a location against the advisement of Flock,
performance issues and any requested relocations will be the responsibility of
the customer.
• Per the contract and absent a defect, in the event that Flock Hardware is lost,
stolen, or damaged, Customer may request that Flock replace the Flock
Hardware at a fee according to the then -current Reinstall policy
https://www.flocksafety.com/reinstall-fee-schedule
• Misc billables for out of scope items for each implementation
All fees are per reinstall or required visit (in the case that a reinstall is attempted but
not completed) and include labor and materials. If you have any questions, please
email support@flocksafety.com.
frock safety 21
Docusign Envelope ID: 1BD62A30-BDC3-4600-B45A-9435E6916BEA
Help Center
Our Help Center is filled with many resources to help you navigate through the
online platform. Below you will find some common questions and their relevant help
article:
How do I search camera footage?
How do I add a user?
How do I add a vehicle to my own Hot List?
How do I enable browser notifications for Hot List alerts?
How do I get text alerts for Hot List?
How do I request camera access from other nearby agencies?
Help Center
How do I use the National Lookup to search for a plate?
(National Lookup - network of law enforcement agencies that have opted to allow their
network of Flock cameras to be used for searches)
How do I reset my / another user's password?
Customer Support
You can reach our customer support team anytime by emailing
support@flocksafety.com. They can help answer any "How -To" questions
you may have.
frock safety 22
AGENDA ITEM - 3B
'It
EN HILLS
MEMORANDUM
DATE: June 30, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, City Administrator
FROM: Jen Estling, Deputy Clerk
SUBJECT: SCORE Grant Incentive Funds for 2025
Budgeted Amount: Estimated Amount: Funding Source:
$23,815 SCORE N/A Recycling Funds
Council Should Consider
Council should discuss and provide direction on use of SCORE Grant Incentive Funds for 2025.
Background
The City applied for grant money from Ramsey County's recycling SCORE grant program for
2025. The base funds are used to offset the cost of the City's recycling program, including
administration, equipment, and collection costs. There is incentive funding, in addition to the
base allowance, that can be used for up to two approved incentive initiatives per year. In 2024
Arden Hills received $4,007 in incentive funds. The 2025 incentive amount is $23,815.
In the past, the incentive funds have been used for the annual Cleanup Day event where Arden
Hills partners with Recycle Technologies in Blaine. We are still planning to move forward with
that event on October 4, 2025, and as in previous years, residents will be able to use coupons for
two free items. The cost associated with this event is generally approximately $4,000, leaving a
potential balance of $19,815 to apply toward additional, eligible recycling initiatives.
The proposal for an additional cleanup day was presented to Council at the June 23, 2025,
Special Work Session (please see Attachment A). Staff identified a vendor, Freimuth
Enterprises, LLC, that would facilitate the recycling event, which would also include paper
shredding. The paper shredding vendor, 1st Choice Document Destruction, Inc., provides on -site
paper shredding services. They shred the documents in a secure environment on -site with their
Mobile Unit truck and the customer is encouraged to observe the destruction of documents, to
ensure peace of mind.
Pagel of 3
At the June 23 Work Session, Council directed Staff to narrow the collection scope as many
items can be disposed of for free at the new nearby Ramsey County Environmental Center. Staff
reviewed Freimuth's itemized list and compared those against the items collected at the
Recycling Center in order to determine which items could be removed from Freimuth's list.
Attachment B outlines the items that could remain on the list and those that could be removed,
should Council wish to narrow the scope of items offered. In addition, the Council also directed
Staff to provide a cost estimate if the City were to pay for all items, with no cost to the residents.
One of the items on the SCORE Performance Work Plan is to "Use Ramsey County materials
and information when and where appropriate to promote increased recycling, reuse and repair..."
The City will continue to keep residents informed about where they can dispose of certain items
for free, and share Ramsey County materials, through the website and social media.
Discussion
Staff is proposing a one-time opportunity to expand on the annual fall cleanup day, and offer an
additional cleanup option, with an advantage being that this event would be held right in Arden
Hills. The event will be staged at the Public Works Garage, as it was previously when the City
partnered with Shoreview for the annual cleanup day. Public Works Superintendent Frid is
working with the Ramsey County Sheriff's Office regarding securing the site, should Council
wish to pursue the additional event. Due to the availability of the vendor, as well as the ability to
secure the desired location, Saturday, August 16, 2025 is the proposed date for this event. Please
see Attachment C for a site map showing event location and traffic staging/flow. Based on
previous events at this location, that included two cities, Staff feels the amount of traffic from
Arden Hills residents can be accommodated. One Public Works employee would be onsite for
the event to help with traffic flow set-up and to clean the parking lot when the event is over.
Incentive funds can be used to reimburse for the employee's time.
Costs Breakdown
With the increased SCORE incentive funds for 2025 totaling $23,815, there will be
approximately $19,815 available to cover the cost of this additional recycling event (based on the
Recycle Technologies cleanup day cost at approximately $4,000). For this additional event in
August, Council could opt to pay for all items dropped by residents or simply offer a coupon(s)
for a predetermined number of free items.
SCORE incentive dollars would also be used to cover the entire expense related to the paper
shredding service, which is $675 ($225 per hour x three hours). There would be no cost to the
residents for paper shredding. The vendor would recommend placing a 2-3 box limit per resident
to ensure that everyone who wants to use the service can. Additionally, it was suggested that
establishing an express lane for paper shredding could alleviate some traffic congestion during
the event.
Regarding a 100% City -funded recycling option, Freimuth stated that while it is typical that there
is a cost to residents, he has had two cities previously cover the costs of the entire event. The
City of Columbus has a population of approximately 4,200 and the City of Oak Grove has a
population of approximately 9,200. Those communities paid all of the costs associated with this
Page 2 of 3
type of event. He stated the most he has ever invoiced for a 100% City funded event was just
over $9,500, which included his fees and the cost of collecting 130,000 pounds of materials.
It is unknown what the final cost would be for a 100% City -funded event in Arden Hills. Council
may discuss if it would like to pursue this option and the possibility of the City covering any
potential overage incurred that exceeds the SCORE incentive amount. Based on the vendor's
previous events in other communities it can be assumed that the recycling vendor cost, to include
equipment, staff and removal of materials collected will not exceed $10,000, the document
shredding mobile unit will cost $675 and the salary and benefits for one Public Works employee
is estimated at $538.00 for an 8-hour shift. This could be less depending on how long cleanup
after the event takes. Below is a breakdown of estimated costs:
Freimuth Enterprises, LLC, including materials $ 10,000.00
1st Choice Documentation Destruction, Inc. $ 675.00
One City Employee $ 538.00_
Total (estimated max cost of event) $ 11,213.00
For comparison, Arden Hills' portion of the 2018 cleanup event held in conjunction with
Shoreview was $10,023. Again, the 2024 Recycle Technologies event totaled $4,347.
It is important to note that Ramsey County cannot guarantee that the same level of SCORE grant
incentive funds will be available next year. If it is determined that incentive funding will
continue to be granted at the higher amount, bi-annual or quarterly events could be explored for
next year. Staff continues to work with Ramsey County to explore other types of eligible
incentives in the event the additional cleanup day is not desired or if there are funds left over.
Some ideas include reusable bags that could be distributed to residents or the purchase of rain
barrels that could be offered to residents at a reduced price. Staff would plan to provide an
update to the Council after the August cleanup event on options for these additional recycling
efforts. For this agenda item, we are seeking Council feedback on hosting an August cleanup
event as described above.
Staff is requesting Council provide direction on the following:
- Is an additional cleanup event on Saturday, August 16 (recycling and paper shredding
as described above) desired?
- Will the City use SCORE incentive funds to pay for the entire event, including all
materials collected (completely free event for the residents)?
- Will residents receive coupons for free items? If so, how many?
Budget Impact
The cost for the proposed additional cleanup day and shredding event in addition to the one staff
member would be covered by the SCORE Grant Incentive funding.
Attachments
Attachment A: June 23, 2025 Special Work Session Memo and Attachments
Attachment B: Resident Pricing for Freimuth Enterprises Cleanup — Reduced scope
Attachment C: Event Site Map and Traffic Staging/Flow
Page 3 of 3
Attachment A
AGENDA ITEM - 3B
'It
EN HILLS
MEMORANDUM
DATE: June 23, 2025
TO: Honorable Mayor and City Councilmembers
City Administrator Jessica Jagoe
FROM: Jen Estling, Deputy Clerk
SUBJECT: SCORE Grant Incentive Funds for 2025
Budgeted Amount: Estimated Amount: Funding Source:
$23,815 SCORE N/A Recycling Funds
Council Should Consider
Council should discuss and provide direction on use of SCORE Grant Incentive Funds for 2025.
Background
The City applied for grant money from Ramsey County's recycling SCORE grant program for
2025. The City has primarily used the base funds to offset the cost of the City's recycling
program, including administration, equipment, and collection costs. There is incentive funding,
in addition to the base allowance, that can be used for up to two approved incentive initiatives
per year.
In 2024 Arden Hills received $4,007.00 in incentive funds. The 2025 incentive amount is
$23,815. Staff has been working with Ramsey County to determine which incentive initiatives
may be eligible. A city may use SCORE incentives on an approved initiative but must expand
the program, in order to use the same incentive type the following year.
In the past the incentive funds have been used for the annual Cleanup Day event. Arden Hills has
partnered with Recycle Technologies in Blaine. We are still planning to move forward with that
event on October 4, 2025. We will continue to offer residents a coupon for two free items.
Discussion
Staff is proposing a one-time opportunity to expand on the annual fall cleanup day, and offer an
additional cleanup option, in the city. Staff identified a vendor, Freimuth Enterprises, LLC to
Page 1 of 3
administer this additional event. Note the City of Lino Lakes has a regular, monthly program
established utilizing this vendor that has been successful and highly utilized.
Freimuth Enterprises, LLC will operate the cleanup event at a location in Arden Hills and
residents can drop off accepted items for an established fee. As with the Recycle Technologies
event, Freimuth Enterprises is willing to accept coupons for free items. The details of how many
free items will be accepted per resident are still being explored. After the coupons, Residents will
pay the fee on the pricing list. Please see Attachment A for Freimuth's rate schedule as well as
Attachment B for Recycling Technologies' rate schedule, for comparison. Freimuth Enterprises,
LLC bring their own staff and rolloff containers and they remove everything the same day. The
base cost for this service to be onsite is $650.00, plus $2,000.00 for labor and would be covered
by SCORE incentive dollars. One Public Works Employee would be needed onsite for the event,
to ensure all collected items are removed the same day and to street -sweep the parking lot, if
necessary. Staff has verified that SCORE incentive dollars can be used to cover our PW staff
time during the event. Assuming an eight -hour day would be $538.00 (Note: For calculating
staff time, a full eight -hour day was factored, but actual work time could be less based on event
duration and time needed for contractor clean up, etc.).
In addition to dropping off unwanted items, the City has the option to include paper shredding at
the event, as well. The vendor that Freimuth has worked with at their other events is 1st Choice
Document Destruction, Inc. and staff recommends securing this company to provide paper
shredding services. Please note that SCORE incentive dollars could also be used to cover the
expense related to the paper shredding service, which is $675 ($225 per hour x three hours) and
residents could securely shred their personal documents, at no charge to the resident.
Estimate costs of additional cleanup event:
Freimuth Enterprises, LLC $ 2,650.00
1" Choice Documentation Destruction, Inc. $ 675.00
One City Employee $ 538.00
Total (max cost of event) $ 3,863.00
We are proposing this as a one-time event as Ramsey County cannot guarantee that the same
level of SCORE grant incentive funds will be available next year. If it is determined that
incentive funding will continue to be granted at the higher amount, bi-annual or quarterly events
could be explored for next year.
Staff continues to work with Ramsey County to explore other types of eligible incentives in the
event the additional cleanup day in August is not desired or if there are funds left over. Some
ideas include reusable bags that could be distributed to residents, the purchase of rain barrels that
could be offered to residents at a reduced price or compostable lawn bags for residents' use.
Staff would plan to provide an update to the Council after the August clean up event on options
for these additional recycling efforts. For this agenda item, we are seeking Council feedback on
hosting an August cleanup event as described above. I will mention that with securing the site
and vendors, staff has been tentatively trying to work towards hosting this event on Saturday,
August 161n
Page 2 of 3
Budget Impact
The cost for the proposed additional cleanup day and shredding event in addition to the one staff
member would be covered by the SCORE Grant Incentive funding.
Attachments
Attachment A: Resident Pricing for Freimuth Enterprises Clean Up
Attachment B: Resident Pricing for Recycle Technologies Clean Up
Page 3 of 3
2025 EVENT PRICING
FREIMUTH ENTERPRISES - MATERIALS ACCEPTED INCLUDE:
BULBS
PRICE
FLUORESCENTS BULBS
$1.00
EACH
TVs & MONITORS
PRICE
TVS -19" AND UNDER
$20.00
EACH
TVS - 20"-29"
$30.00
EACH
TVS 30" AND OVER
$50.00
EACH
CONSOLE TVS - WOOD
$60.00
EACH
CONSOLE TVS - PLASTIC
$50.00
EACH
COMPUTER MONITORS
$15.00
EACH
MISC ELECTRONIC ITEMS
PRICE
TABLETS, SERVERS, CABLES, LAPTOPS & CELL PHONES
FREE
SMALL ITEMS
$5.00
EACH
LARGE ITEMS
$20.00
EACH
HOLIDAY LIGHTS
FREE
APPLIANCES
PRICE
APPLIANCES CONTAING FREON
$15.00
EACH
APPLIANCE NOT CONTAINING FREON
$10.00
EACH
BATTERIES
PRICE
AUTOMOTOVE
FREE
HOUSEHOLD - SMALL BOX
$1.00
RECHARGABLE - SMALL BOX
$1.00
OTHER MISC ITEMS
I
PRICE
TIRES - LIMIT 10 TIRES TOTAL
$5.00
EACH
MATTRESS & BOX SPRINGS
$40.00
EACH
HIDE -A BED
$60.00+
EACH
COUCHES
$60.00
EACH
SECTIONAL COUCH
$40.00
PER PIECE
GRILLS - CHARCOAL
FREE
GRILLS - PROPANE
$5.00
EACH
ALUMINUM CANS
FREE
SCRAP METAL
FREE
SMALL ENGINE EQUIPMENT
FREE
WHEELCHAIRS
FREE
WINDOWS WITH METAL FRAMES
FREE
2025 EVENT PRICING
RECYCLE TECHNOLOGIES - MATERIALS ACCEPTED INCLUDE:
LAMPS
PRICE
FLUORESCENTS T AND UNDER
$0.50
EACH
FLUORESCENTS 5' AND OVER
$0.75
EACH
HID & LED
$2.50
EACH
CIRCULAR/U SHAPED
$0.75
EACH
COMPACT LAMPS
$0.95
EACH
FLUORESCENT LIGHT FIXTURES (Non -PCB ballsats only)
$25.00
EACH
TVs & MONITORS
PRICE
TVS & MONITORS UP TO 17"
$20.00
EACH
TVS & MONITORS 18" TO 31"
$30.00
EACH
TVS & MONITORS 32" AND OVER
$55.00
EACH
CONSOLE TVS
$85.00
EACH
REAR PROJECTION TVS
$85.00
EACH
(Additional $20.00 each for Broken TVs or CRTS)
MISC ELECTRONIC ITEMS
PRICE
TABLETS, SERVERS, CABLES, LAPTOPS & CELL PHONES
FREE
SMALL ITEMS
$6.00
EACH
(DVD & VCR Players, Stereos, Speakers, Coffee Makers, Record Players,
Toasters, Toaster Ovens, Phones, Small Appliances & Video Game Consoles)
RESIDENTIAL INJET PRINTERS, SCANNERS & FAX MACHINES
$10.00
EACH
RESIDENTIAL LASER JET PRINTER & ALL -IN-ONE PRINTERS
$35.00
EACH
COMMERCIAL COPIER
$95.00
EACH
APPLIANCES
PRICE AM
APPLIANCES & VACUUM CLEANERS
$12.00
EACH
WATER HEATERS & WATER SOFTENERS (Must be empty of water & salt)
$15.00
EACH
WATER HEATERS & WATER SOFTENERS (Not empty of water & salt)
$25.00
EACH
WINDOW AIR CONDITION UNITS
$20.00
EACH
HUMIDIFIER & MICROWAVE
$15.00
EACH
DEHUMIDIFIER
$25.00
EACH
GROUND NON-COMMERCIAL AIR CONDITIONING UNIT
$30.00
EACH
BATTERIES
PRICE
ALKALINE, NICKEL CADMIUM, LITHIUM ION, NICKEL METAL HYDRIDE
$1.75
POUND
LITHIUM
$6.75
POUND
SEALED LEAD ACID CAR BATTERIES
FREE
Page 1
OTHER MISC ITEMS
PRICE
CAR TIRES (IF RIM, ADD $2.25 PER TIRE)
$9.00
EACH
SUV/TRUCK TIRES (IF RIM, ADD $2.25 PER TIRE)
$11.00
EACH
MATTRESS & BOX SPRINGS
$25.00
EACH
KING SIZE MATTRESS / PILLOWTOP / EXTRA THICK
$30.00
EACH
WALKING TREADMILS
$40.00
EACH
NON -ELECTRIC EXERCISE EQUIPMENT
$25.00
EACH
DRY CHEMICAL FIRE EXTINGUISHER
$30.00
EACH
SMOKE DETECTORS (MUST CONTAIN 1.0 MICROCURIE OR LESS)
$20.00
EACH
PROPANE TANKS - 1 LB DISPOSABLE (MUST BE EMPTY)
$6.00
EACH
PROPANE TANKS - 20 LB DISPOSABLE (MUST BE EMPTY)
$20.00
EACH
PROPANE BBQ GRILLS WITHOUT TANK
$15.00
EACH
PROPANE BBQ GRILLS WITH TANK
$35.00
EACH
CHAINSAW, LEAF BLOWER, PRESSURE WASHER, WEED WACKER, ETC.
** LIQUIDS MUST BE REMOVED
$12.00
EACH
LAWN MOWERS (PUSH) / SNOW BLOWER (SMALL)
** LIQUIDS MUST BE REMOVED
$15.00
EACH
LAWN MOWERS (RIDER) / SNOW BLOWER (LARGE)
** LIQUIDS MUST BE REMOVED
$40.00
EACH
CHARCOAL GRILLS (Must be clean with all non-metal material removed)
FREE
SCRAP METAL (Must be clean with all non-metal material removed)
FREE
SHREDDING
PRICE
ONSITE @ RTI PAPER SHREDDING
$1200.00
PER EVENT
LABOR
PRICE
PER RTI EMPLOYEE
$45.00
HOUR
* OCTOBER 4TH9 2025
EVENT DROP OFF HOURS ARE 9:00 AM -12:00 PM
Page 2
Attachment B
2025 EVENT PRICING
FREIMUTH ENTERPRISES - MATERIALS ACCEPTED INCLUDE:
These items will be advertised as the only items that will be accepted during this event
based on electronics and fluorescent bulbs being accepted at the Ramsey County
Environmental Center free of charge.
APPLIANCES
PRICE
APPLIANCES CONTAING FREON
$15.00
EACH
APPLIANCE NOT CONTAINING FREON
$10.00
EACH
BATTERIES
PRICE
AUTOMOTOVE
FREE
HOUSEHOLD - SMALL BOX
$1.00
RECHARGABLE - SMALL BOX
$1.00
MISC ELECTRONIC ITEMS
PRICE
HOLIDAY LIGHTS
FREE
OTHER MISC ITEMS
PRICE
TIRES - LIMIT 10 TIRES TOTAL
$5.00
EACH
MATTRESS & BOX SPRINGS
$40.00
EACH
HIDE -A BED
$60.00+
EACH
COUCHES
$60.00
EACH
SECTIONAL COUCH
$40.00
PER PIECE
GRILLS - CHARCOAL
FREE
GRILLS - PROPANE
$5.00
EACH
ALUMINUM CANS
FREE
SCRAP METAL
FREE
SMALL ENGINE EQUIPMENT
FREE
WHEELCHAIRS
FREE
WINDOWS WITH METAL FRAMES
FREE
2025 EVENT PRICING
FREIMUTH ENTERPRISES - MATERIALS ACCEPTED INCLUDE:
BULBS
PRICE
$4-.W
I
TA's n. MOMTO S
PRICE
Tvc 19" MD UNDER
$20.00
EACH
THIS 20" 2-W
$30.00
EAC14
Tve 30" AND OVE
$50.00
EAC14
CONSOLE Tvc WOOD
$60.00
EACH
CONSOLE T� PLASTIC
$50.00
EAGH
COMPUTER N40NITORS
$ 15.0Q
I
MISC ELECTRONIC ITEMS
PRICE
TABLETS, SERVERS, CABLES, LAPTOPS R, GEL T P14O FC'
I
SMALL 4-Ems
$5:00
EAG
LARGE 1TEM-9
$24,00
EA49H
HOLIDAY LIGHTS
FREE
APPLIANCES
PRICE
APPLIANCES CONTAING FREON
$15.00
EACH
APPLIANCE NOT CONTAINING FREON
$10.00
EACH
BATTERIES
PRICE
AUTOMOTOVE
FREE
HOUSEHOLD - SMALL BOX
$1.00
RECHARGABLE - SMALL BOX
$1.00
OTHER MISC ITEMS
PRICE
TIRES -LIMIT 10 TIRES TOTAL
$5.00
EACH
MATTRESS & BOX SPRINGS
$40.00
EACH
HIDE -A BED
$60.00+
EACH
COUCHES
$60.00
EACH
SECTIONAL COUCH
$40.00
PER PIECE
GRILLS - CHARCOAL
FREE
GRILLS - PROPANE
$5.00
EACH
ALUMINUM CANS
FREE
SCRAP METAL
FREE
SMALL ENGINE EQUIPMENT
FREE
WHEELCHAIRS
FREE
WINDOWS WITH METAL FRAMES
FREE
HamlineAvenue N Attachment C
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AGENDA ITEM - 3C
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-ADEN HILLS
MEMORANDUM
DATE: June 30, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Keeping of Chickens Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should review Ordinance 2021-008 and provide direction to staff on the keeping of
chickens.
Background
At the May 121h work session, the City Council requested that the ordinance for the keeping of
chickens as well as the topic of ducks be brought to the special work session scheduled for May
281h for discussion. This agenda topic was subsequently bumped to the June 9th meeting.
At the June 91h work session, the Council began the review and discussion on potential amendments
to Ordinance 2021-008 for the Keeping of Chickens. The discussion for the Keeping of Chickens
was to be continued at the Special Work Session scheduled for June 30th. Staff was directed to
prepare a redlined version of the Keeping of Chickens ordinance with the amendments discussed
and generally agreed upon by the Council. Included as Attachment C is the redlined version of
Ordinance 2021-008 with those amendments. Other discussion items that staff needs direction on
from the June 9th meeting that have not yet been incorporated into the redlined ordinance are as
follows:
• Setbacks
• Number of Accessory Structures including Coop
• Fencing/Screening
• Cleaning standards
• Leg Banding Requirement
Budget Impact
N/A
Page l of 2
Attachment
Attachment A: Ordinance 2021-008
Attachment B: Redlined Ordinance 2021-008
Page 2 of 2
Attachment A
ORDINANCE NO.2021- 008
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 4,
ANIMALS AND PETS, SECTIONS 400 and 410; AND CHAPTER 1325,
ZONING CODE, SECTION 1325 OF THE ARDEN HILLS CITY CODE
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 4 — Animals and Pets, Section 400 — General Provisions,
Subsection 400.01, Definitions is hereby amended as follows:
Section 400 — General Provisions
400.01 Definitions.
The following definitions shall be used in the application and interpretation of the provisions of
this chapter:
Animal. Any non -human mammal, reptile, amphibian, or bird.
Animal Control Officer. An individual or employee of a business retained by the City
for purposes of enforcing the provisions of this Chapter; or a member of the City's law
enforcement agency.
• Animal, Domestic. Animals kept within the home as pets, such as fish, dogs, cats,
household bird, and similar animals.
• Animal, Non -Domestic. Animals which are kept outside the home for purposes of food or
pleasure such as cattle, hogs, horses, bees, sheep, goats, chickens, birds, such as falcons and
pigeons, and similar animals.
• Animal, Wild. Any animal which is of a species not usually domesticated and of a
species which, due to size, wild nature or other characteristics, is dangerous to humans and
would ordinarily be confined in a zoo or found in the wild. The term includes but is not limited
to:
• Animals and birds, the keeping of which is licensed by the state or federal government,
such as wolves, raptors, and pheasants.
• Eagles, ocelots, jaguars, cougars, weasels, wild ferrets, badgers, monkeys, chimpanzee,
deer, and bison.
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• Crossbreeds of wild animals and domesticated animals such as the cross between dogs
and coyotes and dogs and wolves.
• Any large cat of the family Felidae, such as lions, tigers, jaguars, leopards, cougars and
ocelots, except commonly accepted domesticated house cats.
• Any member of the family Canidae, such as wolves, coyotes, dingoes, and jackals,
except domesticated dogs.
Any poisonous snake such as a rattlesnake, coral snake, water moccasin, puff adder, or
cobra.
• Any snake or reptile which by its size, vicious nature or other characteristic is dangerous
to human beings.
• Any skunk, raccoon, or fox whether captured in the wild, domestically raised, descented
or not descented, vaccinated against rabies or not vaccinated against rabies.
Any bear, ape, gorilla, monkey, or badger.
Any other animal or reptile which is commonly considered wild.
At Large. An unattended animal on public property; or an unattended animal on private
property without the consent of the property owner.
Cat. Any domesticated feline animal, male or female, whole or neutered.
Coop. An accessory structure for the keeping or housing of chickens permitted by the
ordinance.
Dangerous Dog. Any dog that has committed any of the acts set forth below:
Without provocation, inflicted substantial bodily harm on a human being on public or
private property;
Killed a domestic animal without provocation; or
A potentially dangerous dog which aggressively bites, attacks, or endangers the safety of
humans or domestic animals.
Dog. Any canine animal, male or female, whole or neutered.
Enclosure. Any structure, except a dwelling, designed to securely enclose and prevent an
animal from escaping therefrom.
• Proper Enclosure. Proper Enclosure means securely confined indoors or in a securely
enclosed and locked pen or structure suitable to prevent the animal from escaping and providing
protection from the elements for the animal. A Proper Enclosure does not include a porch, patio,
or any part of a house, garage or other structure that would allow the animal to exit of its
volition, or any house or structure in which windows are open or in which door or window
screens are the only obstacles that prevent the dog from exiting.
• Exercise yard. Is a larger fenced area adjacent to chicken coop and pen that provides
space for exercise and foraging for the birds when supervised.
Hen. Is a female chicken.
Owner. Any person, firm, or corporation, organization or department possessing,
harboring, keeping, having an interest in or having custody or control of an animal.
• Pen. A fully enclosed and covered area attached to a coop where the chickens can roam
unsupervised.
Potentially Dangerous Dog. Any dog that has committed any of the acts set forth below:
When unprovoked, bites a human or domestic animal;
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• When unprovoked, chases or approaches a person upon the streets, sidewalks or any
other public property in an apparent attitude of attack; or
• Has a known propensity, tendency, or disposition to attack unprovoked, causing injury or
otherwise threatening the safety of humans or domestic animals.
• Restrained. On a leash of not more than six (6) feet in length or on a leash which can be
retracted to a length of six (6) feet or less, and in the custody of a person of sufficient age to
adequately control the animal; in a vehicle; or confined to the owner's property by enclosure or
fencing.
Rooster. Is a male chicken.
Substantial Bodily Harm. Bodily injury which involves a temporary but substantial
disfigurement, or which causes a temporary but substantial loss or impairment of the function of
any bodily member or organ, or which causes a fracture of any bodily member.
SECTION 2. Chapter 4 — Animals and Pets, Section 410 — Licenses, Subsection 410.01,
Licenses Required, is hereby amended as follows:
410.00 - Licenses
410.01 License Required.
The following animal licenses shall be required within the City of Arden Hills.
Subd. 1 Dog/Cat Licenses. All dogs and cats within the City of Arden Hills, except as
hereinafter provided, shall be licensed.
A. Application. Within thirty (30) days after acquiring possession of a dog or cat which has
not been licensed by the City of Arden Hills, the owner of the dog or cat shall make application
for a dog or cat license. The application shall be on forms provided by the City of Arden Hills.
B. Vaccination. It shall be unlawful for any dog or cat owner to keep or maintain any dog
or cat older than six (6) months of age unless it shall have been vaccinated with an anti -rabies
vaccine certified to be effective by a licensed veterinarian. No license renewal shall be issued
except upon compliance with this section.
C. License Fee. The license fee for each dog or cat must be submitted with the
application. The fee will be established by City Council Resolution.
D. Duration of License. A license shall be issued for a period of time not to exceed the
expiration date of the rabies vaccination. No dog or cat license shall be renewed without proof
of vaccination.
E. Issuance of License. Upon completion of the application form, receipt of the license fee
and receipt of the proof of vaccination, the City Administrator shall cause a dog or cat license to
be issued to the applicant for a particular dog or cat.
F. Receipt and Tags. The City of Arden Hills shall issue a license fee receipt to the
applicant along with a metallic dog or cat license tag. The applicant shall permanently affix the
tag by a metal fastening device to the collar of the licensed animal in a manner that allows the
tag to be easily observed. If a tag is lost, a duplicate may be issued by the City of Arden Hills
216s9 M
upon presentation of a receipt showing payment of the initial license fee and upon payment of an
additional fee for each duplicate tag.
G. Change of Address. An applicant who has obtained a dog or cat license shall notify the
City of the applicant's address changes within the corporate limits of the City within ten (10)
days of any address change.
H. Counterfeit Tags. No person shall counterfeit or attempt to counterfeit dog or cat license
tags.
I. Transfer of Tags. No person shall transfer a dog or cat tag from one dog or cat to another.
J. Exceptions. The following dogs and cats are not required to be licensed:
1. Dogs and cats less than six (6) months of age.
2. Dogs and cats whose owners are temporary visitors within the City for thirty (30)
days or less.
3. Dogs and cats which are brought into the City for appearance in an animal show.
4. Dogs being used by law enforcement officers
Subd. 2 Wild Animal Licenses.
A. General Prohibition. All wild animals except the following are prohibited within the
City of Arden Hills:
1. Wild animals brought into the City for entertainment, exhibition or show purposes
by persons keeping wild animals for a public zoo.
2. Wild animals which are part of a permanent display sponsored by a bona fide
research institution, a veterinary hospital, public zoo or other institution.
3. Nonpoisonous snakes, birds kept indoors, hamsters, mice, rabbits, gerbils, white rats,
guinea pigs, chinchillas, or lizards and similar small animals capable of being kept in cages
continuously.
4. Monkeys trained as personal helpers and kept by handicapped persons.
5. Raptors owned by licensed Falconers holding valid state and federal Falconry
permits so long as the conditions of such permits are being satisfied.
6. Wild animals and birds that are part of the natural habitat and environment.
B. License Application. Applications for a Wild Animal License shall be submitted on
forms provided by the City along with a Certificate of Insurance which indicates that applicant
has $200,000 of liability coverage on the Wild Animal and which includes an endorsement
indicating that the liability coverage will not be cancelled without twenty (20) days written
notice to the City of Arden Hills.
C. Investigation. The Animal Control Officer shall review the application, conduct such
investigation as the Animal Control Officer deems necessary, and shall prepare a written
recommendation regarding the issuance of a Wild Animal License. The City Administrator shall
within ten (10) days mail a notice to all property owners within 350 feet of the site on which the
Wild Animal will be kept. The notice shall indicate that the City has received an application for
a Wild Animal License and shall request comments from such property owners.
D. Review. The City Council shall review the application, the Animal Control Officer's
recommendations, and the comments from property owners. The City Council may issue a Wild
Animal License if it determines that the application is in compliance with the City's regulations.
The City Council may attach any reasonable conditions to the issuance of a license as it
determines to be necessary in order to protect the health, safety, and welfare of Arden Hills
residents.
216591v2
E. Existing Wild Animals. Anyone keeping a Wild Animal in Arden Hills at the time of the
adoption of this regulation shall have ninety (90) days in which to comply with the provisions of
this regulation or otherwise remove the Wild Animal from the City. Extensions beyond ninety
(90) days may be granted by the City Council for good cause but in no case shall such extension
permanently exempt a person from the requirements of this regulation.
F. Wild Animal Restrictions.
1. Confinement. No person owning or harboring or having the care or custody of a
wild animal shall suffer or permit such animal to go unconfined on the premises of such
person. A wild animal is "unconfined" as the term is used in this section if such animal is not
securely confined indoors or confined in a secure enclosure suitably sized for the wild animal is
confined therein. An "enclosure" is secure within the meaning of this section if it is constructed
of heave gauge mesh steel, or other suitable material; consists of a top and sides, with the bottom
of such sides fastened along their perimeter to a slab floor of concrete or other suitable material;
where no slab floor is provided, the sides must be embedded into the ground no less than one
foot; all access points of the enclosure must be locked when the animal is confined therein. The
Animal control officer may seize a wild animal that has been declared dangerous that is
unconfined.
2. Muzzling. No person owning or harboring, or having the care of a wild animal shall
suffer or permit such animal to go beyond the premises of such person unless such animal is
securely muzzled and restrained with a chain not exceeding three (3) feet in length, and having a
tensile strength sufficient to restrain the animal. Wild animals which are actively participating in
recognized local, regional or national trials, training or other such sponsored competition, need
not to be muzzled while being transported to or from during such competitions.
3. Summary Destruction. Any person harboring or owning a wild animal that is found
to be in violation of the City's Animal Control Regulations may be summarily destroyed.
Subd. 3 Chickens License. All chickens within the City of Arden Hills, except as hereinafter
provided, shall be licensed.
A. Application. Within thirty (30) days after acquiring possession of a chicken which has
not been licensed by the City of Arden Hills, the owner of the chicken(s) shall make application
for a chickens license. The application shall be on forms provided by the City of Arden Hills. If
the Applicant is a renter, the Property Owner signature shall be required on the license
application form.
B. Neighbor Consent. The Applicant shall be responsible for providing notification to the
neighbors immediately adjacent to the property of their intent to keep chickens. This notification
will be distributed in the format provided by the City. Neighbor written responses will be
returned to the City. Neighbor consent from all of the immediately adjacent properties is
required for issuance of the license. The failure of a neighboring Property Owner to respond
does not constitute consent.
C. License Fee. The license fee for each chicken must be submitted with the
application. The fee will be established by City Council Resolution.
D. Duration of License. A two year license shall be issued.
E. Issuance of License. Upon completion of the application form and receipt of the license
fee, the City Administrator shall cause a chicken license to be issued to the applicant subject to:
216s9 M
(1) Leg banding of all chickens is required. The bands must identify the owner and
the owner's address and telephone number.
(2) Dead chickens must be disposed of according to the Minnesota Board of Animal
Health rules which require chicken carcasses to be disposed of as soon as possible
after death, usually within forty-eight (48) to seventy-two (72) hours. Legal forms
of chicken carcass disposal include burial, off -site incineration or rendering, or
composting.
(3) Prior to issuance of a license, the prospective annual license holder certifies as part
of the application review that they have read "Recommendations for Municipal
Regulations for Urban Chickens".
F. The following are prohibited within the City of Arden Hills for chickens:
(1) Roosters are prohibited.
(2) No breeding of chickens is allowed.
(3) Slaughtering of chickens on the property is prohibited.
SECTION 3. Chapter 13 — Zoning Code, Section 1325 — General Regulations,
Subsection 1325.07, Performance Standards, is hereby amended as follows:
1325.00 — General Regulations
1325.07 Performance Standards.
Subd.l Maintenance.
A. Health and Safety. In all districts, all buildings and structures, including fences and
required landscaping, shall be maintained so as not to be unsightly or present harmful health or
safety conditions.
B. Snow Removal. In all districts, it shall be the responsibility of the residential and/or
business land owner to insure proper snow removal from the sidewalks within twenty-four (24)
hours after the last accumulation of two (2) inches or more.
Subd.2 Refuse.
A. Containment. In all districts, any waste materials, debris, refuse or garbage shall be
stored and kept in accordance with the requirements of Section 660.05 of the City Municipal
Code, as the same may be amended from time to time.
B. Noxious Weeds and Objectionable Plant Growth. Land shall be kept free of noxious
weeds and unsightly or objectionable plant growth of eight (8) inches or more in height.
C. Home Interiors. Home interiors shall be kept in a clean and sanitary condition free of
any accumulation of rubbish and garbage in compliance with State Health Regulations.
D. Compliance Deadline. Existing uses shall comply with these provisions within thirty
(30) days following the effective date of this Code.
Subd. 3 Exterior Storage.
A. Residential Districts.
1. Materials and Equipment. All materials and equipment shall be stored within a
building or be fully screened so as not to be visible from adjoining lots, except for the following:
216591Q
Laundry drying and recreational equipment, construction and landscaping materials currently
(within a period of twelve (12) months) being used on the premises; agricultural materials and
equipment if these are used or intended for use on the premises; off-street parking of passenger
cars and pickup trucks.
2. Boats, Trailers and Utility Vehicles. Exterior storage of boats, trailers and utility
vehicles is not permitted in any residential district, except as regulated in Section 1325.12.
B. Business and Industrial Districts.
1. Screening. All exterior storage in the business and industrial districts shall be
screened from public view, except materials and equipment currently being used for on -site
construction.
2. Parking. Vehicles, including but not limited to cars, trucks, buses and RV's parked
and/or stored in public view for more than a period of seven (7) days shall be prohibited unless
allowed by the permitted business or industrial use, except as regulated in Section 1325.12.
Subd. 4 Electrical and Radiation Emissions. No activities shall be permitted that emit
dangerous radioactivity beyond an enclosed area. There shall be no electrical disturbance
adversely affecting the operation at any point of any equipment other than that of the creator of
such disturbances.
Subd. 5 Environmental Pollution. Emission or creation of noise, odors, vibrations, glare,
dust, smoke, heat and toxic or noxious fumes shall conform to such standards as are from time to
time established by the Minnesota Pollution Control Agency. None of these shall be at a level
that is objectionable to surrounding properties.
Subd.6 Animals.
A. Location for Buildings Housing Farm Animals. Any building in which farm animals are
kept shall be located a distance of two hundred (200) feet or more from any lot line. Any
open structure in which farm animals are kept shall be a distance of four hundred (400)
feet or more from any lot line., except for chicken coops in the R-1, R-2, and R-3 Districts
provided the following requirements are met:
(1) No more than three (3) hens shall be housed or kept on any one (1) residential lot
with the issuance of a City license.
(2) A separate coop is required to house the chickens. Coops must be constructed and
maintained to meet the following minimum
a. A coop with a minimum of 12 square feet and no larger than 25 square feet is
permitted as an accessory structure subject to Section 1325.01. Subd. 4 A. for
Size.
b. Exemption to Ordinance - A residential property with a detached garage and an
accessory structure/shed will be allowed a third accessory structure for keeping
chickens. The combined square footage of all three detached structures may not
exceed 728 square feet.
c. Located in the rear yard. Chicken Coop, pen, and exercise yard are not permitted
in the front or side yard.
d. Setbacks are subject to applicable accessory structure setbacks of the underlying
zoning district. In no instance shall the coop be located in front of the rear
building line of the principal structure.
e. The outer limit of coop including pen and exercise yard shall be located closer to
the principal dwelling upon the property that is issued a license than any other
residential dwelling on an abutting property.
21659 M
f. Climate control — adequate ventilation and/or insulation to maintain the coop
temperature between 45 — 85 degrees Fahrenheit. Prior to issuance of an
annual license, the prospective annual license holder must provide a plan for
maintaining an adequate temperature in the coop for safety of the fowl or
poultry. The plan must address both extreme winter and summer
temperature conditions.
g. Rodent proof — coop construction and materials must be adequate to
prevent access by rodents.
h. Coops shall be constructed and maintained in a workmanlike manner.
(3) A pen and exercise yard is required. Pen and exercise yard must be constructed and
maintained to meet the following minimum standard:
a. The pen and exercise yard is located adjacent to the coop and shall be fenced
with adequate coverage to keep hens in and predators out of a material that can
be easily raked or regularly replaced to reduce odor and flies.
b. Minimum size per bird shall be:
i. Pen — 10 square feet of floor space
ii. Exercise yard - 174 square feet
(4) Screening shall be installed around the perimeter of the area dedicated for the
keeping of chickens in a manner that minimizes view from adjacent parcels. A
screening plan shall be approved as part of license application subject to any
additional permit requirements for installation. Acceptable forms of screening are a
six (6) foot tall solid fence or vegetation that shall consist of plantings which shall
provide for year round screening and installed at a minimum of six (6) feet tall.
(5) Chickens must not be housed in a residential house or an attached or detached
garage.
(6) All premises on which hens are kept or maintained shall be kept clean from filth,
garbage, and any substances which attract rodents. The coop and its surrounding
must be cleaned frequently enough to control odor. Manure shall not be allowed to
accumulate in a way that causes an unsanitary condition or causes odors detectible
on another property. Failure to comply with these conditions may result in the
officer removing chickens from the premises or revoking a chicken license.
(7) All grain and food stored for the use of the hens on a premise with a chicken
license shall be kept in a rodent proof container.
(8) Hens, coop, pen, and exercise yard shall not be kept in such a manner as to
constitute a nuisance to the occupants of adjacent property.
(9) Any violation of the above conditions, (i.e. roaming chickens, uncontrolled
odor), if not remedied within 10 days, may result in revocation of the
homeowner's license.
(10) If the license holder discontinues having chickens, the homeowner shall
have 60 days to remove the coop, pen, and exercise yard associated with the
keeping of chickens in its entirety. If the coop was licensed as an allowed
third accessory structure for chickens, the coop/third structure must be
removed and cannot be repurposed for a storage structure. If the
homeowner/license holder fails to perform either of the above, the City may
enter upon the subject property, remove the coop, pen, and exercise yard
from the homeowner's property, and charge the amount back to the
homeowner as an assessment on the property tax roll.
21659 M
B. Number of Animals Allowed. Up to four (4) domestic animals, excluding birds and fish,
are permitted in any dwelling unit, but without a residential dog kennel license not more than
two (2) may be dogs. Up to three (3) dogs are allowed with a residential dog kennel license. Dog
enclosures may be located only in a rear yard in all zoning districts.
C. Animals for Research. Animals for research may be kept in appropriate places by
conditional use permit.
D. Wild Animals. Wild animals are not permitted in any district.
Subd. 7 Site Grading.
A. Erosion Prevention. Earth surfaces shall be planted or stabilized to prevent erosion.
B. Drainage onto Neighboring Property. Finished slopes and grades shall not cause adverse
drainage effects on adjoining properties.
SECTION 4. This Ordinance shall become effective immediately upon its passage and
publication according to law.
PASSED and ADOPTED this 27th day of September, 2021, by the City Council of the City
of Arden Hills, Minnesota.
CITY OF ARDEN HILLS
I' I r
David Grant, Mayor
ATTEST:
Juli 01anson, City Clerk
216591 Q
Attachment B
-AI�EN_ HILLS
ORDINANCE NO.2021- 008
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 4,
ANIMALS AND PETS, SECTIONS 400 and 410; AND CHAPTER 1325,
ZONING CODE, SECTION 1325 OF THE ARDEN HILLS CITY CODE
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 4 — Animals and Pets, Section 400 — General Provisions,
Subsection 400.01, Definitions is hereby amended as follows:
Section 400 — General Provisions
400.01 Definitions.
The following definitions shall be used in the application and interpretation of the provisions of
this chapter:
Animal. Any non -human mammal, reptile, amphibian, or bird.
Animal Control Officer. An individual or employee of a business retained by the City
for purposes of enforcing the provisions of this Chapter; or a member of the City's law
enforcement agency.
• Animal, Domestic. Animals kept within the home as pets, such as fish, dogs, cats,
household bird, and similar animals.
• Animal, Non -Domestic. Animals which are kept outside the home for purposes of food or
pleasure such as cattle, hogs, horses, bees, sheep, goats, chickens, birds, such as falcons and
pigeons, and similar animals.
• Animal, Wild. Any animal which is of a species not usually domesticated and of a
species which, due to size, wild nature or other characteristics, is dangerous to humans and
would ordinarily be confined in a zoo or found in the wild. The term includes but is not limited
to:
• Animals and birds, the keeping of which is licensed by the state or federal government,
such as wolves, raptors, and pheasants.
• Eagles, ocelots, jaguars, cougars, weasels, wild ferrets, badgers, monkeys, chimpanzee,
deer, and bison.
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• Crossbreeds of wild animals and domesticated animals such as the cross between dogs
and coyotes and dogs and wolves.
• Any large cat of the family Felidae, such as lions, tigers, jaguars, leopards, cougars and
ocelots, except commonly accepted domesticated house cats.
• Any member of the family Canidae, such as wolves, coyotes, dingoes, and jackals,
except domesticated dogs.
• Any poisonous snake such as a rattlesnake, coral snake, water moccasin, puff adder, or
cobra.
• Any snake or reptile which by its size, vicious nature or other characteristic is dangerous
to human beings.
• Any skunk, raccoon, or fox whether captured in the wild, domestically raised, descented
or not descented, vaccinated against rabies or not vaccinated against rabies.
Any bear, ape, gorilla, monkey, or badger.
Any other animal or reptile which is commonly considered wild.
At Large. An unattended animal on public property; or an unattended animal on private
property without the consent of the property owner.
Cat. Any domesticated feline animal, male or female, whole or neutered.
Coop. An accessory structure for the keeping or housing of chickens permitted by the
ordinance.
Dangerous Dog. Any dog that has committed any of the acts set forth below:
Without provocation, inflicted substantial bodily harm on a human being on public or
private property;
Killed a domestic animal without provocation; or
A potentially dangerous dog which aggressively bites, attacks, or endangers the safety of
humans or domestic animals.
Dog. Any canine animal, male or female, whole or neutered.
Enclosure. Any structure, except a dwelling, designed to securely enclose and prevent an
animal from escaping therefrom.
Proper Enclosure. Proper Enclosure means securely confined indoors or in a securely
enclosed and locked pen or structure suitable to prevent the animal from escaping and providing
protection from the elements for the animal. A Proper Enclosure does not include a porch, patio,
or any part of a house, garage or other structure that would allow the animal to exit of its
volition, or any house or structure in which windows are open or in which door or window
screens are the only obstacles that prevent the dog from exiting.
• Exercise yard. Is a larger fenced area adjacent to chicken coop and pen that provides
space for exercise and foraging for the birds when supervised.
Hen. Is a female chicken.
Owner. Any person, firm, or corporation, organization or department possessing,
harboring, keeping, having an interest in or having custody or control of an animal.
• Pen. A fully enclosed and covered area attached to a coop where the chickens can roam
unsupervised.
Potentially Dangerous Dog. Any dog that has committed any of the acts set forth below:
When unprovoked, bites a human or domestic animal;
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• When unprovoked, chases or approaches a person upon the streets, sidewalks or any
other public property in an apparent attitude of attack; or
• Has a known propensity, tendency, or disposition to attack unprovoked, causing injury or
otherwise threatening the safety of humans or domestic animals.
• Restrained. On a leash of not more than six (6) feet in length or on a leash which can be
retracted to a length of six (6) feet or less, and in the custody of a person of sufficient age to
adequately control the animal; in a vehicle; or confined to the owner's property by enclosure or
fencing.
Rooster. Is a male chicken.
Substantial Bodily Harm. Bodily injury which involves a temporary but substantial
disfigurement, or which causes a temporary but substantial loss or impairment of the function of
any bodily member or organ, or which causes a fracture of any bodily member.
SECTION 2. Chapter 4 — Animals and Pets, Section 410 — Licenses, Subsection 410.01,
Licenses Required, is hereby amended as follows:
410.00 - Licenses
410.01 License Required.
The following animal licenses shall be required within the City of Arden Hills.
Subd. 1 Dog/Cat Licenses. All dogs and cats within the City of Arden Hills, except as
hereinafter provided, shall be licensed.
A. Application. Within thirty (30) days after acquiring possession of a dog or cat which has
not been licensed by the City of Arden Hills, the owner of the dog or cat shall make application
for a dog or cat license. The application shall be on forms provided by the City of Arden Hills.
B. Vaccination. It shall be unlawful for any dog or cat owner to keep or maintain any dog
or cat older than six (6) months of age unless it shall have been vaccinated with an anti -rabies
vaccine certified to be effective by a licensed veterinarian. No license renewal shall be issued
except upon compliance with this section.
C. License Fee. The license fee for each dog or cat must be submitted with the
application. The fee will be established by City Council Resolution.
D. Duration of License. A license shall be issued for a period of time not to exceed the
expiration date of the rabies vaccination. No dog or cat license shall be renewed without proof
of vaccination.
E. Issuance of License. Upon completion of the application form, receipt of the license fee
and receipt of the proof of vaccination, the City Administrator shall cause a dog or cat license to
be issued to the applicant for a particular dog or cat.
F. Receipt and Tags. The City of Arden Hills shall issue a license fee receipt to the
applicant along with a metallic dog or cat license tag. The applicant shall permanently affix the
tag by a metal fastening device to the collar of the licensed animal in a manner that allows the
tag to be easily observed. If a tag is lost, a duplicate may be issued by the City of Arden Hills
216591v2
upon presentation of a receipt showing payment of the initial license fee and upon payment of an
additional fee for each duplicate tag.
G. Change of Address. An applicant who has obtained a dog or cat license shall notify the
City of the applicant's address changes within the corporate limits of the City within ten (10)
days of any address change.
H. Counterfeit Tags. No person shall counterfeit or attempt to counterfeit dog or cat license
tags.
I. Transfer of Tags. No person shall transfer a dog or cat tag from one dog or cat to another.
J. Exceptions. The following dogs and cats are not required to be licensed:
1. Dogs and cats less than six (6) months of age.
2. Dogs and cats whose owners are temporary visitors within the City for thirty (30)
days or less.
3. Dogs and cats which are brought into the City for appearance in an animal show.
4. Dogs being used by law enforcement officers
Subd. 2 Wild Animal Licenses.
A. General Prohibition. All wild animals except the following are prohibited within the
City of Arden Hills:
1. Wild animals brought into the City for entertainment, exhibition or show purposes
by persons keeping wild animals for a public zoo.
2. Wild animals which are part of a permanent display sponsored by a bona fide
research institution, a veterinary hospital, public zoo or other institution.
3. Nonpoisonous snakes, birds kept indoors, hamsters, mice, rabbits, gerbils, white rats,
guinea pigs, chinchillas, or lizards and similar small animals capable of being kept in cages
continuously.
4. Monkeys trained as personal helpers and kept by handicapped persons.
5. Raptors owned by licensed Falconers holding valid state and federal Falconry
permits so long as the conditions of such permits are being satisfied.
6. Wild animals and birds that are part of the natural habitat and environment.
B. License Application. Applications for a Wild Animal License shall be submitted on
forms provided by the City along with a Certificate of Insurance which indicates that applicant
has $200,000 of liability coverage on the Wild Animal and which includes an endorsement
indicating that the liability coverage will not be cancelled without twenty (20) days written
notice to the City of Arden Hills.
C. Investigation. The Animal Control Officer shall review the application, conduct such
investigation as the Animal Control Officer deems necessary, and shall prepare a written
recommendation regarding the issuance of a Wild Animal License. The City Administrator shall
within ten (10) days mail a notice to all property owners within 350 feet of the site on which the
Wild Animal will be kept. The notice shall indicate that the City has received an application for
a Wild Animal License and shall request comments from such property owners.
D. Review. The City Council shall review the application, the Animal Control Officer's
recommendations, and the comments from property owners. The City Council may issue a Wild
Animal License if it determines that the application is in compliance with the City's regulations.
The City Council may attach any reasonable conditions to the issuance of a license as it
determines to be necessary in order to protect the health, safety, and welfare of Arden Hills
residents.
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E. Existing Wild Animals. Anyone keeping a Wild Animal in Arden Hills at the time of the
adoption of this regulation shall have ninety (90) days in which to comply with the provisions of
this regulation or otherwise remove the Wild Animal from the City. Extensions beyond ninety
(90) days may be granted by the City Council for good cause but in no case shall such extension
permanently exempt a person from the requirements of this regulation.
F. Wild Animal Restrictions.
1. Confinement. No person owning or harboring or having the care or custody of a
wild animal shall suffer or permit such animal to go unconfined on the premises of such
person. A wild animal is "unconfined" as the term is used in this section if such animal is not
securely confined indoors or confined in a secure enclosure suitably sized for the wild animal is
confined therein. An "enclosure" is secure within the meaning of this section if it is constructed
of heave gauge mesh steel, or other suitable material; consists of a top and sides, with the bottom
of such sides fastened along their perimeter to a slab floor of concrete or other suitable material;
where no slab floor is provided, the sides must be embedded into the ground no less than one
foot; all access points of the enclosure must be locked when the animal is confined therein. The
Animal control officer may seize a wild animal that has been declared dangerous that is
unconfined.
2. Muzzling. No person owning or harboring, or having the care of a wild animal shall
suffer or permit such animal to go beyond the premises of such person unless such animal is
securely muzzled and restrained with a chain not exceeding three (3) feet in length, and having a
tensile strength sufficient to restrain the animal. Wild animals which are actively participating in
recognized local, regional or national trials, training or other such sponsored competition, need
not to be muzzled while being transported to or from during such competitions.
3. Summary Destruction. Any person harboring or owning a wild animal that is found
to be in violation of the City's Animal Control Regulations may be summarily destroyed.
Subd. 3 Chickens License. All chickens within the City of Arden Hills, except as hereinafter
provided, shall be licensed.
A. Application. Within thirty (30) days after acquiring possession of a chicken which has
not been licensed by the City of Arden Hills, the owner of the chicken(s) shall make application
for a chickens license. The application shall be on forms provided by the City of Arden Hills. If
the Applicant is a renter, the Property Owner signature shall be required on the license
application form.
B. Neighbor Consent. The Applicant shall be responsible for providing notification to the
neighbors immediately adjacent to the property of their intent to keep chickens. This notification
will be distributed in the format provided by the City. Neighbor written responses will be
returned to the City. Neighbor consent from all of the immediately adjacent properties is
required for issuance of the license. The failure of a neighboring Property Owner to respond
does not constitute consent.
C. License Fee. The license fee for eaeh ehie e must be submitted with the
application. The fee will be established by City Council Resolution.
D. Duration of License. A two year license shall be issued.
E. Issuance of License. Upon completion of the application form and receipt of the license
fee, the City Administrator shall cause a chicken license to be issued to the applicant subject to:
216591v2
(1) Leg banding of all chickens is required. The bands must identify the owner and
the owner's address and telephone number.
(2) Dead chickens must be disposed of according to the Minnesota Board of Animal
Health rules which require chicken carcasses to be disposed of as soon as possible
after death, usually within forty-eight (48) to seventy-two (72) hours. Legal forms
of chicken carcass disposal include burial, off -site incineration or rendering, or
composting.
(3) Prior to issuance of a license, the prospective annual license holder certifies as part
of the application review that they have read "Recommendations for Municipal
Regulations for Urban Chickens".
F. The following are prohibited within the City of Arden Hills for chickens:
(1) Roosters are prohibited.
(2) No breeding of chickens is allowed.
(3) Slaughtering of chickens on the property is prohibited.
SECTION 3. Chapter 13 — Zoning Code, Section 1325 — General Regulations,
Subsection 1325.07, Performance Standards, is hereby amended as follows:
1325.00 — General Regulations
1325.07 Performance Standards.
Subd.1 Maintenance.
A. Health and Safety. In all districts, all buildings and structures, including fences and
required landscaping, shall be maintained so as not to be unsightly or present harmful health or
safety conditions.
B. Snow Removal. In all districts, it shall be the responsibility of the residential and/or
business land owner to insure proper snow removal from the sidewalks within twenty-four (24)
hours after the last accumulation of two (2) inches or more.
Subd.2 Refuse.
A. Containment. In all districts, any waste materials, debris, refuse or garbage shall be
stored and kept in accordance with the requirements of Section 660.05 of the City Municipal
Code, as the same may be amended from time to time.
B. Noxious Weeds and Objectionable Plant Growth. Land shall be kept free of noxious
weeds and unsightly or objectionable plant growth of eight (8) inches or more in height.
C. Home Interiors. Home interiors shall be kept in a clean and sanitary condition free of
any accumulation of rubbish and garbage in compliance with State Health Regulations.
D. Compliance Deadline. Existing uses shall comply with these provisions within thirty
(30) days following the effective date of this Code.
Subd. 3 Exterior Storage.
A. Residential Districts.
1. Materials and Equipment. All materials and equipment shall be stored within a
building or be fully screened so as not to be visible from adjoining lots, except for the following:
216591v2
Laundry drying and recreational equipment, construction and landscaping materials currently
(within a period of twelve (12) months) being used on the premises; agricultural materials and
equipment if these are used or intended for use on the premises; off-street parking of passenger
cars and pickup trucks.
2. Boats, Trailers and Utility Vehicles. Exterior storage of boats, trailers and utility
vehicles is not permitted in any residential district, except as regulated in Section 1325.12.
B. Business and Industrial Districts.
1. Screening. All exterior storage in the business and industrial districts shall be
screened from public view, except materials and equipment currently being used for on -site
construction.
2. Parking. Vehicles, including but not limited to cars, trucks, buses and RV's parked
and/or stored in public view for more than a period of seven (7) days shall be prohibited unless
allowed by the permitted business or industrial use, except as regulated in Section 1325.12.
Subd. 4 Electrical and Radiation Emissions. No activities shall be permitted that emit
dangerous radioactivity beyond an enclosed area. There shall be no electrical disturbance
adversely affecting the operation at any point of any equipment other than that of the creator of
such disturbances.
Subd. 5 Environmental Pollution. Emission or creation of noise, odors, vibrations, glare,
dust, smoke, heat and toxic or noxious fumes shall conform to such standards as are from time to
time established by the Minnesota Pollution Control Agency. None of these shall be at a level
that is objectionable to surrounding properties.
Subd.6 Animals.
A. Location for Buildings Housing Farm Animals. Any building in which farm animals are
kept shall be located a distance of two hundred (200) feet or more from any lot line. Any
open structure in which farm animals are kept shall be a distance of four hundred (400)
feet or more from any lot line., except for chicken coops in the R-1, R-2, and R-3 Districts
provided the following requirements are met:
(1) No more than six 6 three-(3) hens shall be housed or kept on any one (1)
residential lot with the issuance of a City license.
(2) A separate coop is required to house the chickens. Coops must be constructed and
maintained to meet the following minimum
a. A coop with a minimum of 204-2 square feet and no larger than 25 square feet is
permitted as an accessory structure subject to Section 1325.01. Subd. 4 A. for
Size.
b. Exemption to Ordinance - A residential property with a detached garage and an
accessory structure/shed will be allowed a third accessory structure for keeping
chickens. The combined square footage of all three detached structures may not
exceed 728 square feet.
c. Located in the rear yard. Chicken Coop, pen, and optional exercise yard are not
permitted in the front or side yard.
d. Setbacks are subject to applicable accessory structure setbacks of the underlying
zoning district. In no instance shall the coop be located in front of the rear
building line of the principal structure.
e. The outer limit of coop including pen eiseshall be located closer to
the principal dwelling upon the property that is issued a license than any other
residential dwelling on an abutting property.
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f. Climate control — adequate ventilation and/or insulation and an operable
lightbulb to maintain the coop temperature between 45 95 degrees
Fes. Prior to issuance of an annual license, the prospective annual
license holder must provide a plan for maintaining an adequate temperature
in the coop for safety of the fowl or poultry. The plan must address both
extreme winter and summer temperature conditions.
g. Rodent proof — coop construction, all ,grain and food, -and materials must
be adequate to prevent access by rodents.
h_Coops shall be constructed and maintained in a workmanlike manner.
h.i. Chickens must not be housed in a residential house or an attached or detached
ag rage.
(3) A pen andexer-eise yard -is required. Pen and o aF must be constructed and
maintained to meet the following minimum standard:
a. The pen and exer-eise yar : shall be located adjacent to the coop and shall be
fenced with adequate coverage to keep hens in and predators out of a material
that can be easily raked or regularly replaced to reduce odor and flies.
b—Minimum size per bird shall be_:
tb. lien 10 square feet of floor space
ik 1 xereiseyard 174 . e F of
(4) Screening shall be installed around the perimeter of the area dedicated for the
keeping of chickens in a manner that minimizes view from adjacent parcels. A
screening plan shall be approved as part of license application subject to any
additional permit requirements for installation. Acceptable forms of screening are a
six (6) foot tall solid fence or vegetation that shall consist of plantings which shall
provide for year round screening and installed at a minimum of six (6) feet tall.
gar -age.
(6)(5)_All premises on which hens are kept or maintained shall be kept clean from filth,
garbage, and any substances which attract rodents. The coop and its surrounding
must be cleaned frequently enough to control odor. Manure shall not be allowed to
accumulate in a way that causes an unsanitary condition or causes odors detectible
on another property. Failure to comply with these conditions may result in the
officer removing chickens from the premises or revoking a chicken license.
(7) All gfain and food ster-ed for- the use of the hens on a prefnise with a ehieke
(S)(6LHens, coop, and pen andexere se and shall not be kept in such a manner
as to constitute a nuisance to the occupants of adjacent property.
(9)(71—Any violation of the above conditions, (i.e. roaming chickens,
uncontrolled odor), if not remedied within 10 days, may result in revocation
of the homeowner's license.
(49)L�LIf the license holder discontinues having chickens, the homeowner shall
have 60 days to remove the coop and, —pen, and exer-e se y 1 associated
with the keeping of chickens in its entirety. If the coop was licensed as an
allowed third accessory structure for chickens, the coop/third structure must
be removed and cannot be repurposed for a storage structure. If the
homeowner/license holder fails to perform either of the above, the City may
enter upon the subject property, remove the coop, pen, and exercise yard
216591v2
' - Formatted: Indent: Left: 0.81 ",Right: 0", Tab stops:
1.31 ", Left + Not at 0.79"
Formatted: No bullets or numbering
from the homeowner's property, and charge the amount back to the
homeowner as an assessment on the property tax roll.
B. Number of Animals Allowed. Up to four (4) domestic animals, excluding birds and fish,
are permitted in any dwelling unit, but without a residential dog kennel license not more than
two (2) may be dogs. Up to three (3) dogs are allowed with a residential dog kennel license. Dog
enclosures may be located only in a rear yard in all zoning districts.
C. Animals for Research. Animals for research may be kept in appropriate places by
conditional use permit.
D. Wild Animals. Wild animals are not permitted in any district.
Subd. 7 Site Grading.
A. Erosion Prevention. Earth surfaces shall be planted or stabilized to prevent erosion.
B. Drainage onto Neighboring Property. Finished slopes and grades shall not cause adverse
drainage effects on adjoining properties.
SECTION 4. This Ordinance shall become effective immediately upon its passage and
publication according to law.
PASSED and ADOPTED this 27th day of September, 2021, by the City Council of the City
of Arden Hills, Minnesota.
CITY OF ARDEN HILLS
M
ATTEST:
Julie Hanson, City Clerk
216591v2
David Grant, Mayor
AGENDA ITEM - 3D
-t4 LI�)EN_ HILL5
MEMORANDUM
DATE: June 30, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Zoning Code Update Discussion
Budgeted Amount: Actual Amount:
N/A
Council Should Consider
N/A
Funding Source:
N/A
Council should discuss and provide direction to staff on zoning code updates within HKGi
Summary of Work Session #2 memo and recommendations brought forward for consideration.
Background
At the May 121h and 28th work sessions, the City Council began the review of the HKGi
Summary of Work Session #2 memo and recommendations. Feedback was given on the Lot
Standards and Site Standards portion of the memo. During the review of the Permitted and
Accessory Use Tables, the City Council tabled the discussion on the remainder of the Land Use
Table review and remaining items in the consultant memo to a future work session.
Below are the remaining discussion items that staff is looking for direction from the City Council
on which will then be shared with HKGi:
Principal and Accessory Use Tables — HKGi has prepared the proposed principal and
accessory use tables for non-residential zoning districts. The consultants have made
recommendations on revisions for naming of uses and optional additional non-residential
uses to consider, as well as those uses for discussion of transitioning to Permitted with
Standards. The consultants are not proposing to remove Conditional Uses altogether, but
this would allow the City to apply the same conditions and would remove some barriers
to development (i.e. application review time and expense).
o Permitted Use has few additional standards beyond the usual lot and site requirements
such as lot size, yard setbacks, height, impervious coverage, etc.
o Conditional Use requires a public hearing to ensure that any potential impacts to
surrounding properties are mitigated through conditions that are tailored to the specific
use and circumstances.
Page l of 2
o Permitted with Standards do not require a public hearing but do have additional
performance requirements listed in code that must be evaluated by Planning staff to
ensure they are being met before a proposed project may apply for a building permit.
• Development Standards - HKGi reviewed existing ordinance language and discussed
with the Planning Commission several other development standards for parking, signage,
landscaping, exterior storage, and outdoor lighting which are summarized in their memo
to the City Council.
On July 9th, HKGi will have a third Work Session with the Planning Commission focused on use
specific standards, the subdivision code, and various procedures for land use applications.
Budget Impact
N/A
Attachment
Attachment A — HKGi Summary Memo
Attachment B — 051225 WS Memo
Attachment C — Draft Non -Residential Use Table
Attachment D — Zoning Map
Attachment E — Existing Sign District Table & Sign Code
Page 2 of 2
Attachment A
Planning I Landscape Architecture I Urban Design
CITY COUNCIL SUMMARY MEMO
TO: Arden Hills City Council
FROM: Jason Zimmerman and Kendra Ellner, Consulting Planners
DATE: May 6, 2025
SUBJECT: Summary of Work Session #2 — Zoning Ordinance Update
OVERVIEW
On April 9th, HKGi held the second work session with the Planning Commission to discuss various
recommended updates to the City's Zoning and Subdivision ordinances. The report to the Planning
Commission is attached. This summary memo is intended to brief the City Council on the material
presented, the questions and discussions that occurred, and the general direction offered by the
Planning Commission.
WORK SESSION TOPICS
Two broad topics and several sub -topics were discussed at the second work session; the discussion
around each will be summarized in turn:
• Nonresidential and Mixed Use Districts
o Lot and Site Standards (District Requirements)
o Principal and Accessory Use Tables (Land Use Charts)
• Development Standards
o Parking
o Signage
o Landscaping
o Exterior Storage (Commercial)
o Outdoor Lighting
NONRESIDENTIAL AND MIXED USE DISTRICTS
Lot Standards
HKGi focused on the lot standards for the Business Park (former B-4) and Gateway Business zoning
districts and recommended simplifying both the use types that were addressed as well as the minimum
lot sizes that were associated with those uses. This would help reduce confusion as well as bring a
number of existing nonconforming lots into compliance.
Of the nine properties in the B-4 district, none meet the current 5 acre minimum. Of the 10 developed
lots in the GB district, only one is more than 20 acres and only two are more than 10 acres.
HKGi
800 Washington Ave N Suite 207, Minneapolis, Minnesota 55401
(612) 338-0800 — www.hkgi.com
City Council Summary Memo — Work Session #2 —Zoning Ordinance Update— May 6, 2025
Existing Lot Standards
District
Use type
Minimum Lot Area
B-4
Mixed Use Project or Multiple Occupancy Center
5 acres
Single Use Project or Freestanding Building
2 acres
Gateway Business
Non -Residential Uses
5 acres
Mixed Use Project or Multiple Occupancy Center
20 acres
Single Use Project or Freestanding Building
10 acres
Proposed Lot Standards
District
Use type
Minimum Lot Area
Business Park
---
2 acres
Gateway Business
---
5 acres
Commissioners agreed that changing the minimum standards to allow more lots to be conforming was
a good objective. They did not see the need to distinguish between multiple occupancy and single use
projects, and supported the recommendations for updating the lot standards.
Site Standards
Looking at the site standards for nonresidential and mixed use zoning districts, HKGi recommended
reducing the required front yard setback for the Mixed Use (B-2) zoning district to help support a
pedestrian and bicycle friendly street environment. This would allow buildings to be placed closer to
the street and could encourage parking lots to locate to the side or rear of buildings. The corner side
yard setback in the B-2 district is already set at 20 feet — the front yard setback should match this. The
50 foot front yard setbacks in the Corridor Business (B-3) and Business Park (B-4) districts could also be
reduced. Commissioners supported this approach to creating better pedestrian environments.
HKGi noted that the maximum height of 35 feet is currently exceeded in both the 1-1 and INST districts
(Boston Scientific as well as Bethel and Northwestern). Staff noted that these campuses were likely
approved via PUD and that allowed the exception. Commissioners suggested that rather than increase
the maximum height by -right across these districts, additional height could be allowed by Conditional
Use Permit so that individual proposals could be evaluated.
Many of the lots in the Business Park (B-4) zoning district have lot coverage in excess of the 25%
allowed. HKGi recommended increasing this amount to 40% to make more of the lots conforming. On a
related note, the minimum amounts of required landscaping in the B-4 and CC districts are currently
25% and 20% respectively. A low maximum lot coverage for structures (smaller building footprints)
combined with a low minimum landscaped area may encourage extensive surface parking lots. HKGi
recommended bringing these standards into better alignment in order to encourage the right amount
of landscaping. Commissioners agreed.
2
City Council Summary Memo — Work Session #2 — Zoning Ordinance Update— May 6, 2025
Principal and Accessory Use Tables
HKGi proposed two use tables — one for Principal Uses and a second for Accessory Uses. The proposed
Principal Use table was reorganized from an alphabetical list to one organized by use categories and
sub -categories. The labels of some uses were revised to aid in understanding what use was being
described, while a handful of uses that are not currently included were suggested as optional
additions. Based on the updated zoning district purpose statements, HKGi suggested changes to the
districts in which certain uses were allowed. Finally, for a number of uses HKGi recommended adjusting
how a use was permitted — by -right, with standards, conditionally, or prohibited. The full tables
showing all recommended changes are attached.
A few specific comments about the use tables are noted here:
1. The way in which the current CC district is described allows for a wide range of uses — from
residential to funeral home to school to restaurant to fitness clubs. This may have been
appropriate when the district was envisioned as a mixed use community center, but with the
current focus on government services the types of uses allowed has been significantly reduced.
2. It is recommended that multifamily be removed as a use from the GB district. If they City wants
to support a multifamily development south of Round Lake, a better approach would be to
rezone the parcel(s) appropriately.
3. HKGi suggests splitting Automotive Service Stations into Major and Minor in order to restrict
more impactful activities from less intense districts such as the MU district. Similarly, dividing
Retail Sales and Services between Large and Small would allow for more targeted placement of
commercial activities. The appropriate threshold size to make the distinction between Large
and Small would need to be determined.
4. Because the 1-2 district was eliminated, Exterior Storage is recommended to be allowed as an
accessory use in the 1-1 as permitted with standards. This would accommodate the existing
lumberyard.
Commissions asked a few questions, but also requested time to review the use tables in more detail
and provide comments or revisions following the meeting. One set of comments was received
following the work session.
DEVELOPMENT STANDARDS
Parking
HKGi reviewed the existing parking standards and proposed changes to (a) better align the uses with
those in the Principal Use table, and (b) simplify and in some cases slightly reduce the amount of
parking required for certain uses. Draft standards for Electric Vehicle (EV) charging stations were also
shared, aiming to balance requirements for the installation of EV charging stations for some uses while
only requiring other uses to be "EV ready."
Commissioners had a handful of questions about proposed changes in parking standards, but felt the
approach to EV charging was appropriate for Arden Hills.
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City Council Summary Memo — Work Session #2 — Zoning Ordinance Update— May 6, 2025
Signage
Staff and the Planning Commission shared that their perception was that a better approach to
maximum sign area was needed, perhaps based on a percentage of the building fagade. HKGi discussed
moving away from the use of Sign Districts, what do not have clear boundaries to show which parcels
are included, and instead moving to aligning sign standards with zoning districts, as is done in most
communities. Accommodations would be made to ensure businesses that front on major roadways
have additional sign area allowances. Dynamic displays were discussed and Commissioners were open
to expanding their use beyond menu signs to other uses, but did want to have tight controls on
potential impacts such as movement, flashing, brightness, etc. It was also requested that the use of
lights as a form of "signage" or advertising be addressed.
Landscaping
HKGi noted that Arden Hills requires tree planting based on a formula tied to the gross square footage
of the structure. In other communities that have recently updated their zoning codes, this approach
has occasionally resulted in too many trees being required on -site, with a result that some may be
crowded and not grow in a healthy manner and potentially need to be removed at a later date. These
cities have taken a new approach which determines the number of trees required based on the
amount of pervious or landscaped area on the site, in additional to any street or parking lot tree
requirements. Commissioners were wary of reducing the number of trees that a developer might need
to plant, but acknowledged that overplanting was also not a good outcome. HKGi will analyze recent
developments in Arden Hills and compare the two approaches to tree requirements in order to
understand how they might differ.
Exterior Storage (Commercial)
HKGi covered a handful of recommended code adjustments to help address the outdoor storage of
commercial vehicles and equipment. Commissioners were supportive of the approach suggested.
Outdoor Lighting
Discussion of outdoor lighting centered on the need to control excessive lighting that might be a
nuisance to adjacent residential properties. Commissioners suggested looking at Dark Sky lighting
standards and incorporating them into the zoning code.
OTHER UPDATES
Commissioners asked about the likelihood that property rezonings will be needed. HKGi confirmed that
this question will be addressed towards the end of the project. Staff has already identified a handful of
properties that should be rezoned in order to come into alignment with the City's Future Land Use
Map in the 2040 Comprehensive Plan. Following changes to zoning standards being considered as part
of the update, it may be that some lots fit better in another district. If so, these additional lots would
be identified for potential rezoning actions.
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City Council Summary Memo — Work Session #2 — Zoning Ordinance Update— May 6, 2025
Public engagement is anticipated to take place through three avenues in the early summer. Staff will
help prepare an update for the City newsletter to be published in June/July. This update will contain a
link to a project page on the City's web page, where a summary of the work that is being done will be
posted. HKGi will work with staff to develop targeted questions that address topics regulated through
the City's zoning requirements as a way to gather additional feedback on how the code should be
updated.
NEXT STEPS
The third work session, tentatively scheduled for June, will focus on use specific standards, the
subdivision code, and various procedures for land use applications. Draft code language associated
with the topics that were discussed at the second work session will be shared with the Planning
Commission at that time.
ATTACHMENT
• Memo to the Planning Commission dated April 9, 2025
5
►.HKG'
Planning Landscape Architecture I Urban Design
PLANNING COMMISSION REPORT
TO: City of Arden Hills Planning Commission
FROM: Jason Zimmerman and Kendra Ellner, Consulting Planners
DATE: April 3, 2025
SUBJECT: Zoning and Subdivision Ordinance Revisions— Work Session #2
MEETING DATE: April 9, 2025
OVERVIEW
HKGi was selected by the City of Arden Hills to complete an update to the existing Zoning and
Subdivision ordinances. The Planning Commission, as the body most involved with the application of
the code, will help conduct a technical review of the proposed changes and provide recommendations
to the City Council. The first work session covered some of the foundational elements upon which the
rest of the ordinances will be built — base zoning districts, residential uses, and the required lot and site
standards.
BACKGROUND
The current zoning and subdivision ordinances were adopted in 1993 but have been amended several
times since — occasionally resulting in inconsistencies and poor formatting. In addition, procedures and
some content need to be updated to reflect modern administration and new tools and technologies.
HKGi has conducted a full evaluation of the current code and will be working throughout 2025 to meet
with the Planning Commission and City Council in order to revise the organization and contents of the
zoning and subdivision chapters.
The project has been broken down into four phases:
Phase 1— Project Kick Off and Understanding [COMPLETE]
Phase 2 — Diagnose the Current Ordinances and Frame Approach [COMPLETE]
Phase 3 — Prepare Draft Codes
Work Session #1— Zoning Districts and Uses [COMPLETE]
Work Session #2 — General Development Standards and Provisions [WE ARE HERE]
Work Session #3 — Development Procedures and Subdivision Regulations
Phase 4 — Final Ordinance Adoption and Implementation
Each work session with the Planning Commission will be focused on a handful of topics. The City
Council will be briefed after each meeting on the discussion and recommendations of the Planning
Commission. A web page is being developed and targeted stakeholder groups will be involved
throughout the year as needed to provide input on various topics. Consideration and adoption of the
new code is anticipated for late fall of 2025.
HKGi
800 Washington Ave N Suite 103, Minneapolis, Minnesota 55401
(612) 338-0800 — www.hkgi.com
Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025
WORK SESSION TOPICS
At the first work session, the Planning Commission provided feedback on the City's zoning districts,
district purpose statements, housing types, and lot and site standards for residential uses. The draft
zoning text for these topics is attached to this memo.
There are two broad topics and several sub -topics that will be discussed at the second work session:
• Nonresidential and Mixed Use Districts
o Lot and Site Standards (District Requirements)
o Principal and Accessory Use Tables (Land Use Charts)
• Development Standards
o Parking
o Signage
o Landscaping
o Exterior Storage (Commercial)
o Outdoor Lighting
Nonresidential and Mixed Use Districts
Lot and Site Standards
Currently, most lot and site standards are contained within one large District Requirements chart. The
first work session examined the standards for residential uses and recommended ways in which this
table could be simplified. HKGi has the following recommendations related to this section of code for
nonresidential and mixed use districts:
Both the Business Park (former B-4) and Gateway Business zoning districts distinguish between
"Mixed Use Project or Multiple Occupancy Center" and "Single Use Project or Free Standing
Building" uses. This is not a typical distinction in a district requirements chart and we are
struggling to understand the purpose. Our recommendation is to simplify these districts and
remove the callouts to these two types of development.
2. Given the simplification of number 1 above, we are recommending the minimum lot sizes for
the BP and GB districts be reduced.
Currently, the B-4 district requires 5 acres for mixed use / multiple occupancy buildings and 2
acres for single use / free standing buildings. Of the nine properties in this district, none of
them meet the 5 acres minimum (even though most are multi -tenant buildings). Only five are
greater than 2 acres. Keeping the minimum lot sizes as they are currently stated makes each lot
nonconforming.
In the GB district, minimum lot sizes of 20 acres (mixed use / multiple occupancy buildings), 10
acres (single use / free standing buildings), and 5 acres (other nonresidential uses) are required.
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Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025
Of the ten developed lots, only one is more than 20 acres. Two of the remaining nine are more
than 10 acres. Again, keeping the current minimum requirements creates nonconforming lots.
3. Looking at site standards, many of the nonresidential front yard setbacks require 40 to 50 feet.
This is on the large side for most communities we work with. At a minimum, reducing the front
yard setback in the Mixed Use (former B-2) district below 50 feet would help establish a more
inviting pedestrian experience as redevelopment occurs.
If any front yard setbacks are revised, the corner side yard setback should be reduced
accordingly to match it. The MU corner side yard setback is already set at 20 feet.
4. In most nonresidential districts, height is limited to 35 feet. This is already being exceeded in
the 1-1 district (Boston Scientific) and the INST district (at both Bethel and Northwestern). It
may be appropriate to increase the maximum height in these two districts.
5. The maximum lot coverage (for structures) is set unusually low in the Business Park district at
25%. In fact, it appears the majority of the current lots have coverage closer to 40%, making
them nonconforming. This current percentage should be increased.
6. Relatedly, the required amount of landscaped area in the BP and CC districts is quite low at 25%
and 20% respectively. A low maximum lot coverage for structures combined with a low
minimum landscape area may encourage extensive surface parking lots. Adjusting these two
requirements in a coordinated fashion would help reduce the chances of this happening and
encourage the right amount of landscaping in targeted districts.
Barring indications that other lot or site standards need to be addressed, the majority of the
requirements have been left as they are. A second set of draft tables for lot and site standards are
included with this memo as a starting point for discussion.
Principal and Accessory Use Tables
Examination of the current Land Use Chart has two parts. The first is to look closely at which uses are
called out in the chart and evaluate in which districts they are allowed to locate. The second part is to
determine how they are allowed (by -right, permitted with standards, conditional, etc.).
HKGi began the revision of a principal use table by grouping uses into categories such as Residential;
Public, Social & Institutional; Commercial, etc., and then by sub -categories such as Household Living,
Group Living, Lodging, Retail Sales & Services, etc. This helps a user navigate the table more quickly.
Second, where possible HKGi revised the list of uses, sometimes consolidating similar uses into a more
general line item and sometimes suggesting the addition of new uses that are missing.
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Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025
Third, for each use it was determined which zoning district was the correct "fit" given the history of
zoning in Arden Hills as well as the updated purpose statements for the zoning district. In some cases,
uses did not seem appropriate for a given district. In other, a use seemed to align with the intent of the
district.
Fourth, the way in which a use is allowed was revisited. HKGi is advancing a first draft of use
permissions — prohibited, permitted, permitted with standards, and conditional.
Finally, a shorter table of accessory uses was prepared as a complement to the principal use table.
The full tables can be found in the attachments. New or modified language is shown in RED. A red X
means the permission for that use in that district is suggested to be removed. A Rl I IF notation with a
strikethrough indicates where a permission was changed.
A few specific comments or questions about the use tables are noted below:
1. The way in which the current CC district was described allowed for a wide range of uses — from
residential to funeral home to school to restaurant to fitness clubs. This may have been
appropriate when the district was envisioned as a mixed use community center, but with the
current focus on government services the types of uses allowed has been significantly reduced.
2. We recommend removing multifamily as a use from the GB district. If they City wants to
support a multifamily development south of Round Lake a better approach would be to rezone
the parcel(s) appropriately.
3. We recommend splitting Automotive Service Stations into Major and Minor in order to restrict
more impactful activities from less intense districts such as the MU district. Similarly, dividing
Retail Sales and Services between Large and Small would allow for more targeted placement of
commercial activities.
4. A few new uses are included for consideration: Liquor Store, Animal Veterinary Clinic, Off0site
Service Business, Construction Contractor Yard, Personal Storage Facility, and Outdoor
Commercial Recreation (as a principal use).
5. A number of specific principal uses stand out and raise questions:
a. Boarding House is listed as a current use. Should this be retained? If so, should it be
allowed in the R-4 and MU districts?
b. Hospitals are listed in the use table but not allowed in any districts. Which districts, if
any, should allow hospitals? GB and I -FLEX?
c. The current code makes provisions for Micro Breweries and Micro Distilleries, but does
not allow Breweries or Distilleries. Should they be allowed?
d. Nursery seems to be incorrectly allowed in all residential districts. Allow in I -FLEX?
e. Pawn Shops are strangely only allowed in the POS district. That seems inappropriate —
where should they be allowed? I -FLEX?
f. Public Use is currently allowed by conditional use in almost all districts, yet public
facilities are only located in the CC district as well as the MU district (future fire station).
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Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025
We recommend making this use permitted in the nonresidential districts and allowing it
in the CD district to accommodate existing uses.
g. There is no explicit Park / Open Space use listed. We recommend adding this and allow
it by right in the POS district.
6. A handful of changes are recommended for accessory uses:
a. Remove some uses that are listed as accessory but are really principal uses: Business
Services; Clubs, Sports and Fitness; Personal Services. A Dog Run is an accessory use that
does not need to be called out but can be handled similar to other accessory
structures/uses such as sheds, gazebos, play equipment, etc.
b. We recommend allowing Drive -up Windows and Solar Energy Systems in additional
districts.
c. Because the 1-2 district was eliminated, we recommend allowing Exterior Storage in the
1-1 as permitted with standards. This would accommodate the existing lumberyard.
QUESTIONS FOR DISCUSSION
• Are there questions or concerns around any of the recommended lot and site standard
changes?
• Are there other changes to the principal and accessory use tables that should be considered?
Development Standards
As part of this code update, reviewing the City's current development standards provides the
opportunity to assess whether or not there are topics that need further regulation or increased
flexibility. Beyond general reformatting and clarification edits, HKGi has identified key topics that
necessitate a policy discussion for the updates. These topics include: Parking, Signage, Landscaping,
Non-residential Exterior Storage, and Outdoor Lighting. Background on the existing provisions will be
provided, with a recommended approach for the update. Commissioners' feedback on the proposed
approach and discussion of any other topics of concern are welcome for consideration in providing
direction on the code update.
Parking
• Minimum Parking Requirements
Regulating minimum parking requirements ensures that all uses provide sufficient on-site/off-
street parking to mitigate traffic and circulation concerns. The current minimum parking
requirements table has been identified as a necessary element to update for this topic, due to
inconsistencies with the use table. There are also some concerns that certain uses may be
required to provide more parking than necessary. While there is no perfect calculation to
determine the appropriate number of stalls to require and the requirements can be highly
customizable, it is beneficial to understand the current parking demands for different uses.
During the meeting, we will explore adjusting some of the use terminology to be more
generalized and consistent with the use table for easier administration of the code. The
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Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025
minimum number of parking stalls required will also be reviewed to be updated with more
current parking demands and best practices. In preparation, please consider your experience
and observations in the community regarding the amount of parking required versus what is
actually utilized for certain uses. See the existing and proposed parking tables below.
Existing Parking Requirements
Use
Required No. of Spaces
Bingo Halls
1 for each 1.5 max. seating capacity
Bowling Alleys
5 for each lane plus spaces for related uses
Business & Professional Office
1 for each 250 sq. ft. of gross floor area
Call Center
1 for each 150 sq. ft. of gross floor area
Churches, Theaters, Auditoriums,
Mortuaries, and Other Places of
Assembly
1 for every 3 seats (based on design capacity)
Clinics
1 for each doctor or dentist plus 1 for each nurse,
technician, or professional and 1 for each 200 sq. ft. of gross
floor area
Daycare, Nursery, and Pre -School
Facility
1 for each teacher or employee plus 1 for each 5 individuals
receiving care (design capacity)
Dwelling, single and two-family
2 for each dwelling unit
Dwelling, multiple family
1.1 per efficiency and 1 bedroom dwelling units; 2 for each
2+ bedroom dwelling units
Inside Motor vehicle Leasing or Sales
1 for each 250 sq. ft. of gross floor area used for
showrooms, sales, and offices
Motels/Hotels
1 for each employee plus 1 for each unit
Multiple Occupancy Structure
1 for each space required for each separate use
Other Business and Industry
1 for each employee on major shift plus 1 for each vehicle
used in conducting the business or 1 for each 1,000 sq. ft. of
floor area, whichever is greater
Recreation Facility
1 for each 1.5 persons at design capacity
Residential Facility or Group Home
1 for every 4 residents plus 1 for each employee on major
shift plus 1 for each on -call medical professional
Restaurants, Bars
1 for every 2 seats
Restaurant, Fast Food
15 stacking spaces for each customer pickup window plus 1
for each 2 seats
Retail Sales
1 for each 150 sq. ft. of gross retail sales floor space
Schools, Elementary, and Middle
School
1 for each staff member plus 3 per classroom
Schools, Secondary
1 for each school employee plus one space per 4 students
Service Station
3 for each enclosed bay plus 1 for each employee on peak
work shift
Uses Not Specifically Noted Including
Public Uses
As determined by City Council after recommendation by
Planning Commission.
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Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025
Proposed Parking Requirements (notable changes in red)
Use
Required No. of Spaces
Automotive Service Station
3 for each enclosed bay plus 1 for each employee on peak
work shift
Business and Professional Office
1 for each 250 sq. ft. of gross floor area
Clinic, Medical Office
3 for each 250 sq. ft. of gross floor area
Daycare Facility
1 for each teacher or employee plus 1 for each 5
individuals receiving care (building occupancy)
Drive-thru
15 stacking spaces for each customer pickup window plus
1 for each 2 seats
Dwelling, single -unit and two -unit
2 for each dwelling unit
Dwelling, multi -unit
1 per efficiency and one bedroom dwelling units; 2 for
each 2+ bedroom dwelling units
1 space for each guest unit; additional facilities (i.e.
Hotels/ Motels
restaurant or assembly space etc.) shall be calculated
within this table according to the use, added to the total
Multi -tenant Buildings
Sum of the spaces required for each separate use
1 for each employee on major shift plus 1 for each vehicle
Other Business and Industry
used in conducting the business or 1 for each 1,000 sq. ft.
of floor area, whichever is greater
Place of Assembly (Religious Venues,
1 for every 4 persons based on maximum building
Theaters, Auditoriums, Mortuaries,
occupancy, plus any additional spaces required for
and other Places of Assembly)
additional uses
1 for each 2 persons base on maximum building capacity
Recreation, Indoor Commercial
Recreation, Outdoor Commercial
50 spaces per field or sports court plus 1 space per 3 fixed
seats for spectator area
Residential Facility
1 for every 4 residents plus 1 for each employee on major
shift plus 1 for each on -call medical professional
Restaurants
1 for every 4 persons based on maximum building
occupancy
Retail Sales and Service (small and
1 for each 250 sq. ft. of gross floor space
large)
School, Elementary or Middle
1 for each staff member plus 3 per classroom
School, Secondary
1 for each school employee plus one space per 4 students
School, Specialized Education
1 for every 4 students
Uses Not Specifically Noted Including
As determined by the Zoning Administrator.
Public Uses
Planning Commission Meeting -Zoning and Subdivision Ordinance Revisions -Work Session #2 - April 9, 2025
• Electric Vehicle (EV) Standards
Electric vehicles are an emerging transportation technology that has been driving demand for
more charging stations available to the public in recent years. Many cities are exploring
incorporating standards into their codes to allow or require developments to provide EV
charging stations.
There are a range of options for communities to explore when adding these standards to their
code. The spectrum typically starts with discretionary standards that generally allow EV
chargers with basic parameters. It can then increase to requiring certain types of uses to be EV
ready, which means requiring the installation of the electrical infrastructure for the eventual EV
charging station to be installed. The more prescriptive regulations can directly lead to requiring
the installation of EV charging stations; these standards often vary depending on the scale of
the use. It is also helpful to understand that there are different charger levels demonstrated by
the following graphic: trigger
AC Level One
- r�•
r�r
VOLTAGE
120v 1-Phase AC
AMPS
12-16 Amps
CHARGING LOADS
1.4 to 1.9 KW
CHARGE TIME FOR VEHICLE
3-5 Miles of Range Per Hour
AC Level Two
4wbo
VOLTAGE
208V or 240V 1-Phase AC
AMPS
12-80 Amps (Typ. 32 Amps)
CHARGING LOADS
2.5 to 19,2 kW (Typ. 7 kW)
CHARGE TIME FOR VEHICLE
10-20 Miles of Range Per Hour
DC Fast
Charge
VOLTAGE
208V or 480V 3-Phase AC
AMPS
<125 Amps (Typ. 60 Amps)
CHARGING LOADS
<90 kW (Typ. 50 kW)
CHARGE TIME FOR VEHICLE
80% Charge in 20-30 Minutes
Since Arden Hills is starting from scratch, HKGi recommends a combination approach for
residential and nonresidential uses that combines requirements for some EV charging stations
to be installed with those only requiring uses to be EV ready. The initial draft language is
proposed below. We will look to the Planning Commission to help determine if this is the
appropriate level of intervention or if there is a desire to increase or scale back the
requirements.
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Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025
Subd. 1 Electric Vehicle Charging Stations (EVCS)
A. Electric vehicle charging stations are allowed in all zoning districts.
B. All new single -unit or two -unit dwelling developments shall be provided with an EV ready
Level 1 or higher wall plug for charging an electric vehicle.
C. Minimum number of EVCS required.
1. For all multi -unit dwellings and nonresidential developments with new parking areas,
and existing parking areas proposed to be expanded or reconstructed by more than
25%, the following are required to be provided:
a. 5% of the parking area shall be EV ready;
b. At least two level one or higher EVCS shall be installed; plus
c. At least one accessible parking stall with access to an EVCS level one or higher.
D. Accessible Parking Spaces. An EVCS will be considered accessible if it can serve as an
accessible parking space as defined and required by the Americans with Disabilities Act
(ADA). It is not necessary to designate the EVCS exclusively for the use of vehicles parked in
the accessible parking space and it shall not count toward required ADA parking
requirements.
E. Reductions to EVCS requirements.
1. This number may be reduced by the City if proof can be provided that:
a. The cost of installing the EVCS required by this Chapter exceeds five percent of the
total project cost; or
b. It is not feasible to provide sufficient electrical capacity at the site to power the
EVCS.
F. EVCS shall be designed and installed to meet the following minimum design requirements:
1. EVCS must be securely installed and protected within any of the following methods:
a. A parking island; mounted to an adjacent pedestal, wall, or similar structure.
b. Free standing EVCS shall be protected by bollards, structures, or curb.
2. EVCS must be located adjacent to the designated parking spaces in a garage or parking
lot, as long as the devices do not encroach into the required dimensions of the parking
space (length, width, and height clearances).
3. EVCS shall be setback at least three feet from any property line. However, upon written
request from the property owner, the City may reduce this setback requirement
pursuant to a finding of necessity and public convenience.
4. Where EVCS is located within three feet of the public right-of-way, the location must be
approved by the City.
5. EVCS shall be designed and located so as not impede pedestrian walkways or vehicle
circulation.
6. EVCS cords must be retractable or have the ability to be hung sufficiently above the
ground when not in use. The cords shall not extend across sidewalks or trails during
charging.
V,
Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025
7. EVCS must be installed per manufacturer specification, with contact information
provided on each charger for reporting or maintenance concerns.
8. EVCS must comply with all applicable building codes and relevant ADA requirements.
9. Any EVCS in a single -unit or two -unit dwelling shall be stored on the exterior wall of the
home, in the garage, or on a freestanding pole with footings within the property
adjacent to the parking area.
10. EVCS shall be maintained in good condition and functional at all times, including free of
any rust. When an EVSE is not operational for 30 consecutive days, it shall be removed
or have a repair plan approved by the City through the procedures in Section 1370.
Signage
The Sign Code was updated fairly recently to comply with the Supreme Court ruling in Reed vs. Town of
Gilbert (2015) acknowledging that governments cannot regulate sign content because it's protected as
free speech under the First Amendment. The Sign Code is currently separate from the Zoning Code;
through this code update it is proposed to be included in the Development Standards chapter for
easier administration.
HKGi suggests changes to allow more signage for businesses, simplify the City's review and permitting
process, and make permanent sign regulations more flexible. We'll discuss the existing sign table to
explore adjusting standards for nonresidential districts, including an overview of signage size, type,
height, and illumination. We'll also briefly discuss improvements to the sign area calculation and
propose to allow more dynamic display signs while ensuring the standards are appropriate and
consistent.
The Planning Commission should review the attached existing sign table and consider what signage
looks like in other communities that could be utilized as an example to further explore.
Landscaping
Ensuring sufficient landscaping requirements can improve the character and natural environment in a
community. However, there are times when landscaping requirements are too restrictive and create
unnecessary barriers to development. HKGi has observed that this section of the code could use
further review on the minimum tree planting requirements. Currently the tree planting requirements
are related to the gross square footage of a building. For larger buildings with a large footprint and/or
multiple floors this can require overplanting of a lot, resulting in challenges to find space for all of the
required vegetation and ultimately impacting the health of the trees. Alternative approaches base tree
requirements on the amount of area available to plant and use a ratio of number of trees to square
feet of landscaped area to establish the appropriate number for the site.
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Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025
Exterior Storage (Commercial)
It is common for nonresidential properties to have exterior storage concerns, whether it's an excessive
amount or an unsightly appearance of vehicles and other materials stored on the property. The current
code language is very general and vague, making it difficult for staff to administer and enforce:
• Vehicles, including but not limited to cars, trucks, buses and RV's parked and/or stored in public
view for more than a period of seven (7) days shall be prohibited unless allowed by the
permitted business or industrial use, except as regulated in Section 1325.12.
• Inoperable and Unlicensed Vehicles. Exterior storage of passenger vehicles, commercial
vehicles, recreational vehicles, trucks, boats and watercraft that are in an inoperable condition
or are unlicensed shall not be parked outdoors in the city for a period exceeding seven days.
During the meeting we will discuss the direction that HKGi recommends pursuing for the proposed
elements as an approach to increasing these standards:
• Setting a maximum percentage of the property to be allocated to accessory storage.
• Regulating overnight parking of various types of vehicles by differentiating between company
vehicles, customer vehicles, scrap vehicles, semitrailers, etc.
• Requiring the location of accessory storage and certain vehicles in the side or rear yard,
including provisions for what is allowed if the property is located on a corner lot.
• Requiring increased screening provisions for accessory storage or vehicles from public view.
• Limiting the height of the accessory storage or vehicles with additional toppers.
Outdoor Lighting
Arden Hills lighting standards are very brief and generally lack detail. HKGi believes they could be
dialed up to ensure that lighting is not impacting health, safety, and welfare. Currently the code
regulates illumination as:
• Any light or combination of lights shall not cast light that exceeds a meter reading of one foot
candle on the travel lanes of adjoining public streets or 0.4 foot candles on adjoining residential
property.
HKGi recommends including provisions that state that lighting shall not impact visibility and also
prohibit flashing, moving, or intermittent lighting which could be hazardous. Another recommendation
is to reduce the 0.4 foot candle allowance at the property line to zero to ensure no lighting is disrupting
adjacent properties. In addition, dynamic displays are currently only allowed on drive-thru menu signs.
This restriction is out of touch with other metro communities and should be expanded to allow
reasonable use of dynamic displays in nonresidential districts.
QUESTIONS FOR DISCUSSION
• Are there any concerns with the proposed approaches for the identified topics? Consider if
some topics are too restrictive or too flexible.
11
Planning Commission Meeting —Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025
• Are there any development standards or aspects of the identified topics that should be further
analyzed or are in need of updates?
• Aside from the topics identified, are you seeing any other concerns in the community that could
be addressed through development standards? What about regulations around
Fences/Screening?
NEXT STEPS
Following Work Session #2, HKGi will draft revisions to the zoning code text and review the proposed
changes with staff. A summary of the session will be forwarded to the City Council. Work Session #3
will focus on use specific standards as well as recommended changes to the general procedures and
the subdivision code.
ATTACHMENTS
• DRAFT Zoning Text from Work Session #1
• DRAFT Lot Standards Table
• DRAFT Site Standards Table
• DRAFT Principal Use Table
• DRAFT Accessory Use Table
• Existing Sign Table
12
Attachment B
AGE -
-t4 LI�)EN_ HILL5
MEMORANDUM
DATE: May 12, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, City Administrator
SUBJECT: Zoning Code Update Discussion
Budgeted Amount: Actual Amount:
N/A
Council Should Consider
N/A
Funding Source:
N/A
Council should discuss and provide direction to staff on zoning code updates within HKGi
Summary of Work Session #2 memo and recommendations brought forward for consideration.
Background
At the April 91h Planning Commission meeting, the consultants from HKGi presented their
second memo for the zoning and subdivision ordinance updates which included discussion topics
for non-residential districts and development standards such as parking, signage, landscaping,
exterior storage, and outdoor lighting. Included with this memo as Attachment A is the summary
memo prepared by HKGi that provides
comments and recommendations for City
Council consideration.
This process is currently in Phase 3, which
is when the technical updating and drafting
of regulations occurs. As part of the tasks
in this phase, the consultants will prepare
minor code update language for the
Planning Commission and City Council.
Based on the Council feedback, HKGi will
also start in this phase to conduct
community engagement, including online
mapping tools, creation of a project page
on City's website, community in -person
events, and/or other outreach tools.
SCHEDULE
Noied Nick Off Di,V,wth,Cum,t Final Ordinance
&UrWers ding Ordinances and Fame Prepare Draft Codes Adoption arld
Approach Implementation
JAN'25
'
JUN
JUL
AUG
SEP
OCT
Pagel of 3
As a next step, staff is looking for direction from the City Council on the discussion items that
will then be shared with HKGi. This feedback will be shared with the consultants and
incorporated into the draft ordinance language that is being prepared. Items for discussion
include consideration of the following:
Comparison of Existing and Proposed Districts
Current Districts
Proposed Districts
Single Family Residential
R-1
Suburban Residential 1
R-1
Single Family and Two Family Residential
R-2
Suburban Residential 2
R-2
Townhouse and Low Density Multiple
Dwelling
R-3
Mixed Residential
R-3
Mutiple Dwelling
R-4
Attached Residential
R-4
Neighborhood Business
NB
I Neighborhood Business
NB
Limited Business
B-1
I --
---
General Business
B-2
Mixed Use
N91,
Service Business
B-3
Corridor Business
CB
Retail Center
B-4
Business Park
BP
Gateway Business
GB
Gateway Business
GB
Civic Center
CC
Civic Center
CC
Limited Industrial
1-1
Limited Industrial
1-1
General Industrial
1-2
—
--
I-FLEX
I -FLEX
I -FLEX
I -FLEX
Parks and Open Space
POS
Parks and Open Space
PCs
Conservation
CO
Conservation
CD
Institutional
INST
Institutional
INST
• Lot Standards — For the Business Park (former B-4) and Gateway Business zoning
districts and recommended simplifying the minimum lot sizes that were associated with
those uses (Attachment B).
Existing Lot Standards
District
Use type
Minimum Lot Area
B 4
Mixed Use Project or Multiple Occupancy Center
5 acres
Single Use Projector Freestanding Building
2 acres
Gateway Business
Non -Residential Uses
5 acres
Mixed Use Project or Multiple Occupancy Center
20 acres
Single Use Project or Freestanding Building
10 acres
Proposed Lot Standards
District
Use type
Minimum Lot Area
Business Park
—
2 acres
Gateway Business
—
5 acres
• Site Standards - HKGi is recommending reducing front yard setbacks in Mixed Use
(former B-2), Corridor Business (former B-3) and Business Park (former B-4) to create
pedestrian and bicycle -friendly environments. In addition, there are suggested standards
for lot coverage and landscape area to align with off-street parking requirements and
balance surface parking needs with landscaping (Attachment Q.
Principal and Accessory Use Tables — HKGi has prepared the proposed principal and
accessory use tables for non-residential zoning districts. The consultants have made
recommendations on revisions for naming of uses and optional additional non-residential
uses to consider, as well as those uses for discussion of transitioning to Permitted with
Standards. The consultants are not proposing to remove Conditional Uses altogether, but
this would allow the City to apply the same conditions and would remove some barriers
to development (i.e. application review time and expense).
o Permitted Use has few additional standards beyond the usual lot and site requirements
such as lot size, yard setbacks, height, impervious coverage, etc.
o Conditional Use requires a public hearing to ensure that any potential impacts to
surrounding properties are mitigated through conditions that are tailored to the specific
use and circumstances.
Page 2 of 3
o Permitted with Standards do not require a public hearing but do have additional
performance requirements listed in code that must be evaluated by Planning staff to
ensure they are being met before a proposed project may apply for a building permit.
• Development Standards - HKGi reviewed existing ordinance language and discussed
with the Planning Commission several other development standards for parking, signage,
landscaping, exterior storage, and outdoor lighting which are summarized in their memo
to the City Council.
In June, HKGi will have a third work session with the Planning Commission focused on use
specific standards, the subdivision code, and various procedures for land use applications.
Budget Impact
N/A
Attachment
Attachment A
— HKGi Summary Memo
Attachment B
— Draft Lot Standards Table
Attachment C
— Draft Site Standards Table
Attachment D
— Draft Non -Residential Use Table
Attachment E
— Existing Sign District Table
Page 3 of 3
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Chapter 12 - Sign Code
Section 1200 - Purpose and Intent
1200.01 Recitals.
This Chapter shall be known, cited and referred to as the Arden Hills Sign Code, except as referred to herein, where it
shall be known as "this Chapter."
1200.02 Purpose and Findings.
The purpose and findings of this Chapter are as follows:
Subd. 1 Purpose. This Sign Code is intended to establish a comprehensive and balanced system of sign control that
accommodates the need for a well -maintained, safe, and attractive community, and the need for effective communications,
including business identification. It is the intent of these sign regulations, to promote the health, safety, general welfare,
aesthetics, and image of the community by regulating signs that are intended to communicate to the public in all areas of
the City. It is not the purpose or intent of this Chapter to regulate the message displayed on any sign. The purpose of this
Chapter is to authorize:
A. Permanent signs which establish a high standard of aesthetics and are appropriate for the planned character in each
sign district as established in Section 1240;
B. Signs which are compatible with their surroundings;
C. Signs which are designed, constructed, installed and maintained in a manner that does not adversely impact public
safety or create a hazard to motorists, pedestrians, or cyclists;
D. Signs that are proportioned to the scale of, and are architecturally compatible with, principal structures;
E. Permanent signs which give preference to the on -premise owner or occupant;
F. Temporary commercial signs and advertising displays which provide an opportunity to advertise while restricting
signs that create visual clutter and hazards at public right-of-way intersections;
G. Minimize adverse effects on nearby property; and,
H. Provide for fair and consistent enforcement of the sign regulations set forth herein under the authority of the City.
Subd. 2 Findings. The City finds it is necessary for the promotion and preservation of the public health, safety, welfare,
and aesthetics of the community to control the construction, location, size, and maintenance of signs. Further, the City
finds:
A. Permanent and temporary signs have a direct impact on and relationship to the image and aesthetic of the
community;
B. The manner of installation, location and maintenance of signs affects the public health, safety, welfare and aesthetics
of the community;
C. An opportunity for viable identification of community businesses, residences, and institutions must be established;
D. The safety of motorists, cyclists, pedestrians and other users of public streets and property is affected by the
number, size, location and appearance of signs that create a hazard for drivers, particularly from dynamic display signs;
E. Installation of signs suspended from, projecting over, or placed on the tops of buildings, walks or other structures
may constitute a hazard during periods of high winds and an obstacle to effective fire -fighting and other emergency
service;
F. Uncontrolled and unlimited signs and sign types, particularly dynamic display signs, adversely impact the image and
aesthetic attractiveness of the community and thereby undermine economic value and growth;
G. Uncontrolled and unlimited signs, particularly temporary signs which are commonly located within or adjacent to
public right-of-way or are located at driveway/street intersections, result in roadside clutter and obstruction of views of
oncoming traffic. This creates a hazard to drivers and pedestrians and also adversely impacts a logical flow of information;
H. Commercial signs are generally incompatible with residential uses and should be strictly limited in residential zoning
districts; and
I. The right to express noncommercial opinions in any zoning district must be protected, subject to reasonable
restrictions on size, height, location and number.
1200.03 Scope of Regulations.
The sign regulations set forth in this Chapter shall apply to all structures and all land uses. This Chapter describes the
signage standards for the nine sign districts that overlay the zoning districts of the City. Specific additional regulations are
established for signs which are unique in purpose and not easily addressed by district regulations. No person, property
owner, lessee shall place, erect, alter, modify, enhance or change in any way a sign that does not conform to the
requirements of this Chapter and all other applicable regulations.
1200.04 Severability.
If any section, subsection, sentence, clause, phase, or other part of this Chapter is for any reason held to be invalid,
such invalidity shall not affect the validity or enforceability of the remaining portion of this Chapter. The City Council hereby
declares that it would have adopted the Chapter in each section, subsection, sentence, or phase thereof, irrespective of
the fact that any one or more sections, subjections, sentences, clauses, or phrases are declared invalid.
Section 1210 - Definitions
1210.01 Definitions.
The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this
subsection, except where the context clearly indicated a different meaning:
• Auxiliary sign. A sign that provides direction for internal circulation, parking or entry, restrictions on parking, security
warnings, or other similar primarily noncommercial signs that are directed at people that are entering, exiting, or on a
particular property. Auxiliary signs do not include outdoor advertising signs.
• Banner. Any temporary sign of lightweight fabric or similar material mounted to a pole or a building at one (1) or more
edges.
• Billboard. See "Outdoor advertising sign."
• Canopy/awning sign. A message or logo on an awning or canopy which is constructed according to the requirements of
the building code, is an integral part of the building, and is consistent with the architecture and design of the building.
• Clear vision area. The clear vision area shall be an area within a triangle that is measured along the edge of the driving
surface of the road starting at the intersection of two roads (public or private) and extending thirty (30) feet in each
direction from the intersection and then a line connecting these two end points.
• Changeable message sign. A message that is not permanently attached to the sign face but is not a dynamic display. The
message is changed manually.
• Commercial message sign. Any message which identifies a business or product or promotes the sale of any product or
service.
• Dynamic Display. Any characteristics of a sign that appear to have movement or that appear to change, caused by any
method other than physically removing and replacing the sign or its components, whether the apparent movement or
change is in the display, the sign structure itself, or any other component of the sign. This includes a display that
incorporates a technology or method allowing the sign face to change the image without having to physically or
mechanically replace the sign face or its components. This also includes, but is not limited to, any rotating, revolving,
moving, flashing, blinking, projecting, or animated display and any display that incorporates rotating panels, LED lights
manipulated through digital input, "digital ink," or any other method or technology that allows the sign face to present a
series of images or displays.
• Freestanding sign. A self-supporting sign usually held up by uprights placed in the ground or any other base that is
anchored to the ground.
• Grand opening. Commencement of operation of a new business. For purposes of the ordinance, a grand opening is
considered to occur if there is a business name change or change in type of business or activity.
• Graphic sign. A sculpture attached to or sign painted directly on a wall that is primarily symbolic or representational in
nature and not alpha or numeric in content or copy.
• Illuminated sign. Any sign, which has characters, letters, figures, designs or outlines which is illuminated by an artificial
light source.
• Incidental sign. Any sign that is generally not understandable or readable from property other than where the sign is
located, such as from adjacent property or a public street, as determined by the City Administrator of their designee.
• Lighting, backlit. An illuminated sign where the light source which illuminates the wall behind individual sign letters is
hidden from view. The sign letters are opaque and appear as a silhouette against the lighted surface.
• Lighting, external. The sign is illuminated by means of external light fixtures directed at the sign.
• Lighting, internal. An illuminated sign having the source of illumination located inside a translucent panel and is not
directly visible.
• Menu Board Sign. A freestanding exterior sign adjacent to the drive -through lane at a drive -through facility that identifies
items for sale at the facility and their associated prices for customers. The menu board must comply with §1240.02 of this
chapter.
• Monument sign. A freestanding sign with its sign face mounted on the ground or mounted on a base at least as wide as
the sign and is less than sixteen (16) feet in height.
• On -premise sign. A sign whose message is related to the property or the activity and use occurring on the property on
which the sign is located. On -premise signs include multi -tenant identification signs that may advertise tenants on different
property provided such tenants are within the same approved PUD and parking is shared between properties.
• Outdoor advertising sign. Any sign that is located outdoors and that advertises a product, business, service, event, or any
other matter that is not available, or does not take place, on the same premises as the sign. Outdoor advertising signs are
commonly called billboards. An outdoor advertising sign does not include a sign that is not readily understandable or
readable from property other than where the sign is located, such as from adjacent property or a public street, as
determined by the City Administrator or their designee.
Permanent sign. Any sign that is not temporary.
• Pole sign. A freestanding sign that is elevated off the ground by one or more poles.
• Portable sign. A temporary sign with or without copy and graphic that is designed or intended to be moved or transported
but not including banner signs. Examples of portable signs include, but are not limited to: A -frame or T-frame signs,
sandwich signs; signs designed to be transported by trailer or on wheels; and signs mounted on a vehicle for advertising
purposes, except signs identifying a business when the vehicle is being used in the normal day-to-day operation of that
business. A sign may be a portable sign even if it has wheels removed, was designed without wheels, or is attached to the
ground, a structure, or other sign.
• Projecting sign. A sign, other than a wall sign, that is attached to and projects more than eighteen (18) inches from the
building fagade.
• Public sign. A traffic control sign in Minnesota State Statutes; any identification sign installed in a public park by a public
authority; and any other identification, regulatory, or warning sign approved by the City Council for installation on public
land.
• Re -facing. The process of replacing the sign copy, message, logo, or graphic on a sign without altering or moving the
structure to which the sign face is attached.
• Roof sign. A sign that is mounted on the roof of a building or on a parapet wall that is above the roof line.
• Rotating sign. A sign or a portion of a sign which moves in a rotating oscillating or similar manner other than changing
signs.
• Service area canopy. Open air roof -like structure that projects from the wall of a building or is freestanding and is for the
purpose of shielding equipment and/or people from the elements; is often found covering service or gasoline station
islands.
• Sign. Any written message, pictorial presentation, number, illustration, decoration, banner or other device that is used to
announce, direct attention to, identify, advertise or otherwise make anything known. For purpose of maintenance or
removal, the term "sign" shall also include frames and support structures.
• Sign area. The area in square feet of smallest rectangle, circle, or triangle that contains the sign copy.
• Sign height. The distance measured perpendicular from the highest point of the sign structure to the average elevation of
the street used for access to the property.
• Temporary sign. A sign designed to be displayed for a limited period of time that is not permanently affixed to the land or
to a structure.
• Wall sign. A sign attached to or erected against an exterior wall surface of a building or structure.
• Window sign. A sign mounted inside of a building within the window area that is applied or fastened to the window in a
manner that is intended to be viewed from outside the building.
Section 1220 - Permit and Review Process
1220.01 Permit Required.
Except for those signs listed in Section 1230.01, no sign shall be erected, altered, reconstructed, maintained, moved, or
enhanced in the City without obtaining a sign permit from the City. The content of the message or speech displayed on the
sign shall not be considered when approving or denying a sign permit; however, the content must be submitted to evaluate
the sign copy area and to restrict permanent off -premise signs. A separate sign application shall be required for each sign.
1220.02 Application Process.
An application for a sign permit shall be on the City's official sign application. Unless waived by the City Administrator or
their designee, each application shall contain the following information or it shall be considered incomplete:
Subd. 1 Name, signature, address, and phone number of the property owner (required).
Subd. 2 Name, signature, address, and phone number of the applicant (if different than the property owner).
Subd. 3 Parcel ID of the property.
Subd. 4 A complete set of plans drawn to scale showing the necessary elevations, setbacks, size, and details to fully and
clearly represent the construction and place of the signs(s).
Subd. 5 Type of sign (wall, monument, pole, etc.).
Subd. 6 Certification by the applicant(s) indicating the application complies with all requirements of this Chapter.
Subd. 7 A separate building permit may also be required from the Building Official for signs involving new or modified
sign structures.
Subd. 8 If the applicant is not the property owner, the applicant shall obtain written permission from the property owner
and provide a copy to the City prior to approval of the permit.
1220.03 Review Process.
The City Administrator or their designee shall approve or deny the sign permit application in an expedited manner, no
more that thirty (30) days from the receipt of the completed application, including applicable fees. All permits not reviewed
within thirty (30) days shall be deemed approved. Applicants shall be notified in writing if the application is denied,
including the reasons for denial.
1220.04 Appeals Process.
Appeals shall be made to the Planning Commission in writing within fifteen (15) days of the confirmed delivery of the
denial letter for the sign permit application. The Planning Commission shall hold a hearing as soon as practicable but not
more than forty-five (45) days after confirmed receipt of the appeal to review the appeal and make a recommendation to
the City Council. The City Council shall review the Planning Commission's recommendation as soon as practicable but not
more than forty-five (45) days after the Planning Commission's recommendation.
1220.05 Fees.
Sign permit fees and the impoundment fee shall be set by the City Council by ordinance on an annual basis.
1220.06 Inspection & Enforcement.
Subd. 1 Inspection Authority. All signs shall be subject to inspection by the City Administrator or their designee, who is
hereby authorized to enter upon any property of premise to ascertain whether the provisions of this Chapter are being
obeyed. Such entrance shall be made during business hours unless an emergency exists.
Subd. 2 Signs in Disrepair. The City Administrator or their designee may order the removal of any sign that is not
maintained in accordance with the maintenance provisions of this ordinance. Upon failure to comply with such notice
within the time specified in such order, the City Council may declare the sign to be a public nuisance, impound it, and
assess the cost of removal to the sign owner or the sign owner's agent.
Subd. 3 Impoundment of Signs on Public Property or Within Public Right-of-way. The City Administrator or their designee
may, at any time and without notice, impound signs that have been installed on public property, within a public right -of way,
or within a public easement that are in violation of this Chapter. The sign owner or their agent may retrieve an impounded
sign subject to the following rules:
A. Payment of an impoundment release fee. Any subsequent impoundment(s), within one calendar year, for a particular
property or sign owner will require payment of double the initial impoundment release fee.
B. Any impounded sign may be retrieved from the impound area within three (3) business days of the impoundment or
the City Administrator or their designee may dispose of it. The impound area can be located by contacting City Hall. Any
cost incurred by the City for disposal of an impounded sign may be assessed to the sign owner or the sign owner's agent.
C. The City shall have no obligation to notify a property owner that it has impounded a sign.
D. The City shall not be held liable for any damage to an impounded sign.
Section 1230 - Exempt and Prohibited Signs
1230.01 Exemptions.
All signs shall require an approved sign permit prior to placement except for the signs specifically noted in this section.
Exempted signs shall not reduce the permitted signage for a property. These exemptions shall not relieve the owner of the
sign from the responsibility of its maintenance and its compliance with the provisions of this Chapter or any other law or
ordinance regulating the same.
Subd. 1 Government Signs. All governmental signs, including but not limited to traffic control and other regulatory
purpose signs, street signs, identification signs, informational signs, danger signs and railroad crossing signs.
Subd. 2 Non-commercial Signs in an Election Year. In years where a federal, state or local government election is
conducted within the city, non-commercial signs may be posted no more than 70 days prior to that election. These non-
commercial signs shall be placed in accordance with Section 1230.02 and 1250.03 Subd 2, 3, and 4. Those responsible
for posting the signs shall remove any signs within 10 days following an election.
Subd. 3 Address Signs. Address identification not exceeding four (4) square feet in area for each structure or portion of a
structure with an assigned address. Street identification numbers are required in all sign districts and should be clearly
visible from the street.
Subd. 4 Exempt Residential Signs. Properties in Sign Districts 1 and 3 shall be allowed up to eight (8) square feet of
signage provided that a single sign is no larger than six (6) square feet, the signs are not illuminated, and freestanding
signs are at least five (5) feet from any property line.
Subd. 5 Temporary Off -premise Signs. Temporary off -premise signs as designated in Section 1250.03.
Subd. 6 Portable Signs. Portable A -frame, T-frame, sandwich , or other similar signs that do not exceed six (6) square
feet in size, are not illuminated, are located within fifteen (15) feet of the primary entrance to a building, and are displayed
only during the hours of business operation. No more than two of these signs shall be in place at any given time.
Subd. 7 Incidental Signs. Incidental signs or signs within a building provided that the sign is not readily visible from the
public right-of-way, adjacent properties, and are not illuminated.
Subd. 8 Window Signs. Window signs that are inside of a building shall not require a permit but shall be in accordance
with Section 1240.02 Table 1.
Subd. 9 Non-commercial Signs. Any sign display or device allowed under this section may contain, in lieu of other copy,
any otherwise lawful noncommercial message that does not direct attention to a business operated for profit, or to a
commodity service for sale, and that complies with the size, height and lighting requirements of this Chapter.
(revised 112712020)
1230.02 Prohibited Signs.
The following signs shall be prohibited in all sign districts:
Subd. 1 Signs with Moving, Swinging, Revolving, or Rotating parts.
Subd. 2 Dynamic Display Signs. Dynamic display signs shall be prohibited, except as provided in section 1240.04 of this
code section.
Subd. 3 Roof Signs.
Subd. 4 Projecting signs.
Subd. 5 Noncompliant Signs. Any sign not constructed, wired, assembled, attached or supported in conformance with
applicable building or other codes and regulations;
Subd. 6 Signs in the Right-of-way. Signs in the public right-of-way except as provided for in Section 1250.03, by
Minnesota Statutes, or allowed by the agency regulating the right-of-way;
Subd. 7 Signs attached to public utility poles, trees, street signs, stoplights, or fences;
Subd. 8 Permanent outdoor advertising sign, including billboards;
Subd. 9 Portable Signs. Portable signs shall be prohibited, except for portable A -frame, T-frame, sandwich, or other
similar signs that do not exceed six (6) square feet in size.
Subd. 10 Signs in the Clear Vision Area.
Subd. 11 Signs Imitating Traffic Control Signs. Signs which are designed to resemble official traffic signs except signs
which are used to control traffic on private property;
Subd. 11 Any sign, sign type, sign lighting, or sign technology not specifically listed as permitted in this Chapter shall be
prohibited.
Section 1240 - General Sign Regulations
1240.01 Regulation by Sign District.
For the purpose of regulating signs, the following nine sign districts are adopted:
District Description
District Description
1 All residential properties zoned R-1 or R-2.
2 All non-residential uses in the R-1 through R-4 zoning districts.
3 All residential properties zoned R-3 and R-4.
4 All properties fronting on County Road E east of Highway 51 except for those properties
with frontage on Lexington Avenue.
5 All properties fronting on Lexington Avenue South of Interstate 694.
All properties zoned for commercial or industrial use fronting on Lexington Avenue north of
6 Interstate 694, properties along Highway 96, and properties located in the B-1 zoning
district.
7 All properties in the I -Flex, Gateway Business, or other commercial or industrial district
without frontage on a roadway designated above.
8 All properties zoned Neighborhood Business.
9 The parts of the TCAAP area not fronting on Highway 96.
1240.02 Permitted Sign Type, Area, Height, and Illumination by Sign District.
All signs shall conform to the applicable standards in Table One: Sign Standards by Sign District. The following
provisions shall also apply:
Subd. 1 Wall Sign. Wall signs shall not extend more than eighteen (18) inches from the wall they are attached to.
Subd. 2 Freestanding Pole or Monument Signs.
A. No more than one freestanding sign shall be permitted on any site except in cases where properties front more than
one public street. For properties that front more than one public street, an additional freestanding sign may be permitted
for each street front provided that each additional freestanding sign does not exceed half the size of the maximum sign
area allowed for a freestanding sign in the underlying sign district.
B. The sign area of a freestanding sign shall only be calculated using one side of the sign. If the two sides are different
sizes, the larger side shall be used for determining sign area.
C. Freestanding signs in Sign Districts 4 and 5 shall be monument type ground signs with the copy resting on and
supported by a solid base of brick or rock -faced block in a color similar to or complimentary to the main structure on the
site. The material of the base must extend at least one-half way up the sides of the sign face.
D. Freestanding signs shall be located at least five (5) feet from any property line and shall not project over the property
line. However, if the bottom edge of the sign copy is not located at least ten (10) feet above the ground with supports that
do not encroach on the clear vision area of approaching traffic, the sign shall be located to preserve the clear vision area.
E. The total area of a freestanding sign shall not exceed 1.5 times the permitted sign copy area of a freestanding sign.
The total sign area includes all sign copy, graphics, decorative features, borders, and structural supports except for the
poles.
Subd. 3 Service Area Canopy. Each edge of a service area canopy facing a street is permitted twenty-five (25) square
feet of sign area in addition to all other sign area permitted on the site. Such signage may be illuminated externally,
internally, or backlit, but no other part of the face of the canopy shall be illuminated.
Subd. 4 Awnings and Canopies. No part of an awning or sun canopy shall be less than eight (8) feet or greater than
twelve (12) feet above grade. Any sign area on the awning, if illuminated, will be deducted from the permitted wall sign
area. The fabric or material used for the awning or canopy must be opaque and no internal illumination is permitted.
Table 1240.02 - Sign Standards by Sign District available in PDF, click HERE
Table 1
1240.02 - Table 1 Sign Standards by Sign District
Sign Type
District 1
Residential
R1JR2
District 2
Non-
Residential
Uses Rl-RQ
District 3
Residential
R3JR4
District 4
County E Frontage
District 5
Lexington S of 694
District 6
Lexington N of 694
96 3 B1
District T
1 FLEX 6 Gateway.
Non -Frontage
Commercial
District 8
Neighborhood
Business
District 9
TCAAP without frontage
on Highway 96
ALL
otal sign copy area
8 sf
20 sf
20 sf
50 sf
80 sf
60 sf
45 sf
30 sf
30 sf
ax Height
none
none
none
none
none
none
none
14 ft
14 ft
fighting (a)
Not permitted
external
I Not permitted
EAB
EJYB
EII
I EA
I Not permitted
Not permitted
ESTANDING
ype lbj
MJP10
WPIO
MJPIO
MKl
MJO
MJPlO
M1P10
wpP o
Not permitted
otal sign copy area
6 sf
48 sf
32 sf
50 sf
100 sf
45 sf
25 sf
60 sf
Not permitted
ax Height
8 sf
6 ft
8 sf
l o ft
16 ft
12 ft
8 ft
a ft
Not permitted
rghting
Not permitted
EA
E
EAB
ENB
EI B
E
Ell
Not permitted
Ic
otal sign area
Not permitted
25% of wall
Not permitted
25% of wall
25% of wall
Not permitted
Not permitted
Not permitted
Not permitted
ax Height
Not permitted
none
Not permitted
none
none
Not permitted
Not permitted
Not permitted
Not permitted
fighting
Not permitted
external
Not permitted
external
external
Not permitted
Not permitted
Not permitted
Not permitted
DOW
Maximum coveage area
Not permitted
Not permitted
Not permitted
of wm ow
area. not to exce
5% of building
facade
o win w
area. not to exceed
5% of building
fac ade
o wi ow
area, not to exceed
5% of building
facade
ww
area, not to ex
5% of building
facade
o win ow
area. not toe cee
5% of building
facade
35% of window area, not
to exceed 5% of building
fafade
UXllJARY
Max sign copy area per
2 sf
4 sf
4 sf
8 sf
8 sf
6 sf
8 sf
6 sf
6 sf
Wall Height
Not permitted
4ft
1 4ft
I 8ft
1 8ft
1 6ft
1 8ft
1 6ft
1 6 It
Freestanding Height
2 ft
4 ft
4 ft
8 ft
8 ft
6 It
8 ft
6 ft
6 ft
;a� E = eztemai I = ^temal. B = back:t
b+ M = monument, P = pole. O = temporary off -premise sign :see ' 253.03 i
;c; Smg;e pole stppos oalr
Subd. 5 Adult Use Signs. In addition to this Chapter, all adult use oriented signs shall comply with the sign requirements
in the Adult Use Ordinance. Where any provisions of this Chapter conflict with the Adult Use Ordinance, the provision that
is more stringent shall be applied.
1240.03 Manual Changeable Message Sign.
No more than thirty-five (35) percent of the actual sign area of a permitted sign in a non-residential sign district shall be
capable of displaying manually changing messages. The remainder of the sign area shall not have the capability to change
messages even if not used. Manual changing message signs shall not include dynamic displays.
1240.04 Menu Board Signs
All Menu Board Signs for fast food restaurant uses. Drive -through menu board sign are allowed for fast food restaurant
uses provided the requirements in this section are met.
Subd. 1. Location: All drive -through menu board signs shall be single sided and located adjacent to the drive -through lane
and shall not be located in any required setback. Signs may be affixed to the building.
Subd. 2. Height: A drive -through menu board sign shall not exceed eight (8) feet above grade in height.
Subd. 3. Size: A drive -through menu board sign shall not exceed forty (40) square feet.
Subd. 4. Number: Up to two drive -through menu board signs are permitted per drive -through lane. The total surface area
of the two signs shall not exceed forty (40) square feet.
Subd. 5. A Drive -through menu board signs shall comply with the following standards:
A. The images, colors, and text may not change more than five (5) times per day;
B. All images, colors, and text shall be static with no flashing, scrolling, or animation; and
C. At any time the business or drive -through is closed to the public, any Drive- through menu board sign shall be turned
off until the business or drive -through is open to the public.
D. Signs with speakers or intercoms shall be designed and located in a manner to direct noise away from adjoining
properties. Speaker noise shall not be audible to adjacent residential properties.
E. The sign(s) shall not be located as to impair the vision of the driver of a vehicle traveling either into, out of, or
through the drive -through lane.
Section 1250 - Special Provisions
1250.01 Allocation of Permanent Signs on Multi -Tenant Developments and Sites.
In multi -tenant buildings or sites, the permitted sign area and sign types, except for freestanding signs, may be installed
by each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of
the building and direct access to the outside. Tenants located on the street or otherwise primary level in a center with a
common mall or atrium shall be considered to have direct access to the outside for the purpose of this section. The
management and ownership of any business establishment proposing to install signage must be separate and distinct
from the management and ownership of any other establishment in the same building or on the same building lot. Each
establishment must be separated from all other establishments by demising walls [as per the International Building Code]
having no openings or passages.
Subd. 1 Multi -tenant Buildings and Properties Sign Allocation. Signage for establishments occupying a multi -tenant
building or site but not located on the street or primary level of the building must be provided from the allocation of sign
area and type to the occupants of the street or primary level of the building as determined by the property owner.
Subd. 2 Freestanding Signs on Multi -tenant Buildings and Properties. For freestanding signs, a multi -tenant parcel shall
be considered one parcel and freestanding signs shall be permitted in accordance with Section 1240.02 Table 1. In the
case of multiple tenant sites, the permitted freestanding sign area shall be allocated by the property owner among its
tenants.
1250.02 Temporary On -premise Signs.
Except as provided for in 1250.03, all other temporary signs shall require an approved sign permit prior to placing the
sign and shall conform to the following:
Subd. 1 Temporary Sign Permit Length. Temporary signs, including portable signs, streamers, pennants, banners,
balloons, inflatables or other similar object with a commercial message, may be displayed on three (3) occasions per
calendar year with a maximum of ten (10) days for each occasion. The three (3) occasions may be used consecutively
with one permit. Temporary sign permits are nontransferable to other properties or establishments on the same property.
Subd. 2 Single occupant parcels.
A. No more than one permitted temporary sign shall be permitted at any given time. The area of the temporary signage
shall not exceed one half of the permitted sign area as allowed in Section 1240.02 Table 1 for a particular sign type in the
underlying sign district;
B. Freestanding temporary signs shall only be permitted in districts where freestanding signs are permitted as allowed
in Section 1240.02 Table 1. If a conforming freestanding sign is already in place, the temporary freestanding sign shall be
attached to or near to the existing freestanding sign;
Subd. 3 Multi -tenant parcels.
A. Each individual business establishment that has exclusive use of some portion of the street or otherwise primary
level of the building and direct access to the outside qualifies for the temporary signs permitted in Section 1250.02 Subd 1.
Sign permits shall not be transferrable to other business establishments.
B. Temporary wall signage may be permitted for each individual business establishment that has exclusive use of some
portion of the street or otherwise primary level of the building and direct access to the outside. The total temporary wall
sign area for each tenant shall not exceed one half of the permitted permanent wall sign area as allowed in Section
1240.02 Table 1. Each business shall not have more than one wall or freestanding temporary sign at a time.
C. One temporary freestanding sign may be permitted for each individual business establishment that has exclusive
use of some portion of the street or otherwise primary level of the building and direct access to the outside. The total area
of all temporary freestanding signage for the parcel shall not exceed one half of the permitted area of permanent
freestanding signage for the parcel as allowed in Section 1240.02 Table 1. The total permitted temporary freestanding sign
area shall be allocated by the property owner or their designee among its tenants.
Subd. 4 Grand Openings. New businesses with grand openings are eligible for one additional temporary sign permit of
any type permitted in the underlying sign district with an approved permit. The sign may be in place for up to thirty (30)
days provided all other requirements in this section are met and the required permits are obtained. This eligibility shall
expire six months after the business opens.
Subd. 5 Lease or Vacant Space. Buildings or parcels with space for sale or lease may obtain a temporary sign permit for
one temporary wall or monument sign that does not expire until seven (7) days after the building or parcel is leased or
9
sold. A wall sign shall not exceed twenty-five (25) square feet in size and shall be used in place of a permanent wall sign. A
freestanding sign shall not exceed fifteen (15) square feet in size and shall be attached or immediately adjacent to an
exiting freestanding sign. All other provisions in this section 1350.02 shall apply.
Subd. 6 Temporary Sign Height. A temporary sign shall not exceed the height limits listed in Section 1240.02 Table 1 for
a permanent sign of a particular sign type in a given district, including inflatable signs and balloons.
Subd. 7 Sign Installation. Temporary signs shall be secured and well -constructed so as not to create a hazard to
pedestrians or vehicles.
Subd. 8 Illumination. A temporary sign shall not be illuminated.
Subd. 9 Location. The permitted location of all temporary signs are subject to change as determined by the City
Administrator of their designee in order to protect the public health, safety, welfare, and aesthetics.
Subd. 10 Mounds View, Bethel University, and Northwestern College Banner Signs. Temporary banner signs for athletic
fields at Mounds View High School, Bethel University, and Northwestern College shall be exempt from the provisions of
this section and shall comply with the applicable provisions of Chapter 1250.04.
1250.03 Temporary Off -premise Signs.
Each residential property is allowed up to five (5) freestanding, temporary, off -premise signs in the city right-of-way or on
private property provided the signs meet the standards of this section: (revised 112712020)
Subd. 1 Sign Number Limit. Signs shall be four (4) square feet or less in size, and less than four (4) feet high;
A. Signs shall be non -illuminated;
B. Signs shall be within one mile of the property for which the signs are advertising (this provision does not preempt
the sign regulations for neighboring communities);
C. Signs shall be displayed no more than three consecutive days in any seven day period.
Subd. 2 Permission. The sign owner shall obtain permission from the property owner to place a sign on their property or
on property that shares a property line with the adjoining right-of-way where the sign is located.
The sign owner shall obtain permission from the property owner on which the sign is placed. The property owner may
withdraw that permission at any time.
A. Failure to obtain permission may result in removal of the sign.
B. Sign(s) are prohibited on land owned by the city, county, federal government and school district(s).
Subd. 3 Right-of-way Regulatory Authority. Sign(s) placed within city right-of-way, shall not be placed within five (5) feet
of the edge of the roadway pavement or curb.
Exception. If the five (5) foot distance places the sign on a trail or sidewalk surface then the signage shall be placed on
the dwelling side of the sidewalk.
A. Sign(s) placed in Ramsey County or State of Minnesota right-of-way shall be subject to Ramsey County and State
of Minnesota regulations.
B. Failure to obtain permission from the appropriate agency may result in removal of the sign.
Subd. 4 Disclaimer. The City of Arden Hills shall not be responsible for damage to any signs placed in the right-of-way.
1250.04 Temporary Banner Signs for Athletic Fields at Mounds View High School, Bethel University,
and Northwestern College.
Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have
temporary banner signs attached to the fences of their athletic fields provided that such signage faces the field of play so
that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not
surrounding property owners. In addition, to the greatest extent possible such signage shall not obstruct sightlines to the
athletic field for those watching the sporting event from the bleachers or other designated viewing areas. The content of
temporary banner signage shall comply with the sponsorship sign regulations as established by Mounds View High
School, Bethel University, or Northwestern College for their respective athletic fields. The City Administrator or
Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Mounds
View High School, Bethel University, and Northwestern College. If found to be visible, the signs shall comply with the
following size limitations and shall follow the sign permit process as described below:
Subd. 1 Individual Sign Area. Temporary banner signs shall not exceed fifty (50) square feet each.
Subd. 2 Total Signage Area. The temporary banner sign shall not exceed a massing of over nine hundred and sixty (960)
square feet in one area or a total of two thousand (2000) square feet.
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Subd. 3 Time Limit. Temporary banner sign shall not be displayed for more than ninety (90) consecutive days or more
than one hundred and eighty (180) days during the calendar year.
Subd. 4 Permit Requirements. Sign permits shall not be required for individual banner signs but shall be required where
a new group massing of signage is requested.
Subd. 5 Compliance. The applicant shall demonstrate compliance with the provisions of this section (including but not
limited to: the dimensions of individual banner signs, the dimensions of that group of banner signs, and the total square
feet of temporary banner signs).
1250.05 Permanent Scoreboard Signs for Athletic Fields at Mounds View High School, Bethel
University, and Northwestern College.
Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have
permanent scoreboard signage at their athletic fields that is clearly secondary to the overall appearance of the scoreboard.
Such signage shall face the field of play so that the impact of the signage is directed only to those utilizing the field or
watching the sporting event, and not surrounding property owners. The content of scoreboard signage shall comply with
the sponsorship sign regulations as established by Mounds View High School, Bethel University, and Northwestern
College, for their respective athletic fields. The City Administrator or the Administrator's designee shall determine if the
signage is visible from a public roadway or from property outside of Mounds View High School, Bethel University, and
Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the
sign permit process as described below:
Subd. 1 Sign Area. Scoreboard signage shall not exceed thirty percent (30%) of the total scoreboard area, nor shall any
one scoreboard sign exceed fifteen percent (15%) of the total scoreboard area.
Subd. 2 Sign Permit Required. Since the scoreboard signs are permanent in nature, the applicant shall be required to
obtain sign permit approval prior to the installation of any new scoreboard sponsorship signs; at such time the applicant
shall demonstrate compliance with the provisions of this section.
1250.06 Permanent Signs for Athletic Fields at Mounds View High School, Bethel University, and
Northwestern College.
Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have
permanent signage at their respective athletic fields. Such signage shall be permanent in nature and shall not be lit by a
direct lighting source. Signs may be an entrance gate style sign, signage affixed directly to a press box/grandstand, or
signage included on the scoreboard. Such signage shall be constructed of durable materials (finished metal, finished
wood, plastic). The City Administrator or Administrator's designee shall determine if the signage is visible from a public
roadway or from property outside of Mounds View High School, Bethel University, and Northwestern College. If found to be
visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described
below:
Subd. 1 Sign Area. The signage area of entrance gate signs shall not exceed thirty (30) square feet, the signage area of
press box/grandstand signage shall not exceed eighty (80) square feet, and scoreboard field naming signage shall not
exceed forty (40) percent of the total scoreboard area.
Subd. 2 Total Sign Area. The cumulative total of permanent signage shall not exceed two hundred (200) square feet.
Subd. 3 Sign Permit Required. Since the signage would be permanent in nature, the applicant shall be required to obtain
a sign permit approval prior to the installation of any new signage; at such time the applicant shall demonstrate compliance
with the provisions of this section.
Section 1260 - Sign Standard Adjustments
1260.01 Sign Standard Adjustments.
Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or
signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as
described for in Section 1320 and 1355 of the Zoning Code. This provision shall not be used to permit dynamic display
signage. In order to approve any sign standard adjustment, the following criteria of Subd. 1 or Subd. 2 shall be satisfied,
and the necessary criteria of Subd. 3 shall be satisfied:
Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street
immediately adjacent to the site;
Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more
consistent with the architecture and design of the site;
Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which
the property is located or the current land use.
Section 1270 - Maintenance Repair
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1270.01 Maintenance and Repair.
All signs shall be kept in good repair and free from peeling paint, rust, damaged or rotted supports, framework or other
material, broken or missing faces or missing letters. Any structure from which a sign has been moved or removed shall be
repaired with materials and/or painted or stained to match the existing background.
Subd. 1 Sign Permit Not Required. Activities considered normal maintenance and repair and not requiring a sign or
building permit shall include activities such as replacing or repairing lamps, ballasts, transformers, trim, sign fasteners,
nuts, or washers; painting the pole of freestanding signs; and painting the cabinet of freestanding signs or building signs.
Subd. 2 Sign Permit Required. For any sign that required a permit, the following activities shall not be considered normal
maintenance and repair a permit shall be required:
A. Re -facing a sign, except for the text on a manual changeable message sign.
B. Removing the sign for the repair of the cabinet or any part thereof.
C. Changes made to a sign's size or illumination, including, but not limited to, height, width, weight, area, adding or
removing illumination
D Changes in poles, structural supports, bases or shrouds, footings or anchor bolts, moving the sign to a new location,
or replacement of the interior or exterior cabinet frame, except the sign face.
Subd. 3 Building Permit. A building permit may be required for any signs involving the construction of or changes to a
sign structure and/or electrical connections as determined by the Building Official.
Section 1280 - Non -Conforming Signs
1280.01 Non -conforming Signs.
It is the intent of this Chapter that non -conforming signs shall not be enlarged or expanded, nor be used as grounds for
adding other signs or uses prohibited elsewhere in the same district. It is further the intent of this Chapter to permit legal
non -conforming signs to remain provided that such signs are safe, maintained so as not to be unsightly, and have not been
abandoned or removed subject to the following provisions:
Subd. 1 Non -conforming Sign Continuance. A legal non -conforming sign may be continued through repair, replacement,
restoration, maintenance, or improvement but shall not be expanded or moved to a new location.
Subd. 2 Non -conforming Sign Discontinuance. If the use of the non -conforming sign or sign structure is discontinued for
a period of one (1) year, the sign or sign structure shall not be reconstructed or used except in conformity with the
provisions of this Chapter.
Subd. 3 Non -conforming Sign Damaged or Destroyed. Should such non -conforming sign or sign structure be damaged
or destroyed by any means to an extent greater than fifty (50) percent of its market value or structure and all required
permits for its reconstruction have not been applied for within one -hundred eighty (180) days of when the sign or sign
structure was damaged, it shall not be reconstructed or used except in conformity with the provisions of this Chapter.
Subd. 4 Sign Regulation Conformance. Should such sign or sign structure be permanently moved for any reason for any
distance, it shall thereafter conform to the regulations for the sign district in which it is located after it is moved.
Subd. 5 Loss of Non -conforming Land Use. An existing sign devoted to a use not permitted by the Section 1320, Zoning
Ordinance, in the zoning district in which it is located shall not be enlarged, expanded or moved except in changing the
sign to a sign permitted in the sign district in which it is located.
Subd. 6 Loss of Non -conforming Status. When a building or use loses its nonconforming status, all signs devoted to the
structure or use shall be removed and all signs painted directly on the structure shall be repainted in a neutral color or a
color which will harmonize with the structure.
if: