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HomeMy WebLinkAboutCC 09-09-1991 MINUl'ES OF mE ARDEN HIllS RmJlAR a:JUNCIL MEE1'ING IDNDAY, SEPl'EMBER 9, 1991, 4:30 P.M. - CITY HALL . CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meet:irJ;J to order at 4:30 p.m. roLL CALL 'Ihe roll being called the follOltling members were present: Mayor 'Ihamas Sather, eounciJ1nembers Paul Malone, JoAnn Growe, 'Ihamas Mahowald and Dale Hicks. Also present: Planner John Bergly, Attorney Jerry Filla, Engineer Mark Graham, Park Director John Buckley, Public Works SUperinten:1ent Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. BUDGEI' IDRKSFSSIOO Council and staff discussed the proposed 1992 Wdget dOCl.UllEmt between 4:30 and 7:15 p.m. Clerk Administrator Berger requested item 8(i), Amend 1991 Pay Plan, be deleted from the 9-9-91 Agenda. ADOPI' AMENDED AGENDA Malone moved, seconded by Mahowald, to adopt the September 9 Agenda, as amended, deleting Item 8 (i), Amend 1991 Pay Plan. Motion ca=ied unanimously. (5-0) APPROVE MINUl'ES Hicks moved, seconded by Growe, to approve the August 26 Budget Worksession and Regular Council Meet:in;J minutes as suhnitted. Motion ca=ied unaniIrously. (5-0) . CONSENT CALENDAR Malone moved, secorxled by Growe, to adopt the Consent Calendar as suhnitted and authorize execution of all necessary documents contained therein: a. Approve Resolution #91-53, Renew Premises Permit for MS Society, Howard Johnson'sjMcGuire's Inn. b. Approve Pay Estimate #1, North snelling Avenue Improvement. c. ~ve List of Claims and Payroll. Motion ca=ied unanimously. (5-0) PUBLIC a:M1ENTS None. PUBLIC HEARING RES. #91-54-1; CLEIJE[AND AVENUE, ASSESSMENT HRING. Mayor Sather opened the meet:in;J at 7:35 p.m., for the purpose of a Public Hear:in;J on the Proposed Assessment for Cleveland Avenue Improvements. . Clerk Administrator Berger verified publication of the Notice of Hear:in;J in the New Briahton Bulletin on Wednesday, August 21, 1991, and mail:in;J to affected property owners the same date. Mayor Sather asked if any written objections to the proposed assessment had been received at City Hall prior to the hear:in;J. '!he Administrator noted the follOltling objections for the record: Karen and Glen Johnson, 3803 New Brighton Road, objection to proposed assessment. Ruth Miller, 3793 New Brighton Road, objection to proposed assessment. Ann sturgeon, 3769 New Brighton Road, suhnitted request for deferred assessment. .. . . . Minutes of the Arden Hills Regular council Meeting, 9-9-91 Page 2 HRING (Cent' d) Administrat= Berger reviewed his report dated 9-5-91, relat:in3' the backgrourxl of the iInprovement and the appraisal of the property to determine the extent of benefit to property owners. He advised the City Attorney recommended utiliz:in3' the appraisal data versus a front footage assessment rate, based on the fact that only one side of the street would be assessable, which illIposes an excessive burden to the ab.1tt:in3' property owners, and it appears that benefit to same properties would be miniroal, since poor soil conditions may prohibit development. Councillnember Mahowald questioned if all affected property owners were sent the appraisal infonnation with the notice of hear:in3'. Berger stated the notice of hear:in3' provided the dollar amount of the appraisal, but not the actual document. Mayor Sather asked if there was anyone present who wished to be heard either in favor of or opposed to the proposed assessment. James Milton, 3731 New Brighton Road, stated the assessment amount appears to be high, He advised he has contacted the City regarding several development projects f= his property and was advised the projects would not be approved. Milton questioned if the city has approved the service station development at the intersection of Cleveland Avenue and County Road E-2. May= Sather advised the rezoning of the intersection was approved, cont:in3'ent upon the applicant suhnitt:in3' an acceptable site plan f= the parcel. Milton stated that approval appears to be a deviation fran past practise by Council. zoning Administrat= Iago explained that the Milton property is =ently zoned R-2, S:in3'le and 'I'wo Family Residential District, and the property at the intersection of Cleveland and county Road E-2 is =ently zoned B-1, L:i1nited Business District. She noted that the inquiries regard:in3' development of the Milton property were for industrial uses and would require rezon:in3' the property to an industrial district. Iago indicated most cities would not consider rezoning fran residential to industrial an acceptable practice; the preference would be to consider applications f= rezoning higher density residential or limited h1siness uses. Iago stated she explained the above to Mr. Milton when discuss:in3' proposed development of his property. James Milton questioned how the appraiser arrived at the amounts listed in the notice of hear:in3'i stated it does not appear that the appraisal takes into account the fact that a B-1 parcel of land is more marketable than residential property. The Clerk Administrator advised the appraisal document does take into consideration the market:in3' factors and he reviewed the list of assessment f= the parcels of land. . . . Minutes of the Arden Hills Regular Council Meeting, 9-9-91 Page 3 fIRING (Cont'd) Karen Johnson, 3803 New Brighton Road, stated she is not ~ to paying a fair share of the assessment, however, her property is adjacent to the Hans Hagen parcel of larxl. which was recently rezoned. She objected to the proposed develq:anent of the Hagen parcel, stating the use would decrease the value of her property. Johnson cited in=eased traffic arxl. noise as her concerns relating to the proposed development of this parcel. Mayor Sather asked if there were any further comments fram the floor arxl. hearing no response, closed the public hearing at 7:47 p.m. Councillnember Malone explained the city recently adopted an assessment policy which provides that water arxl. sewer iJrprovements would normally be assessed 100 percent to the benefitted properties, usually on a front footage basis. He indicated that because of the unique circumstances surrounding this iInprovement, the Council retained a professional a"''''essor to review the properties involved in the inprovement arxl. determine the extent of benefit to the properties. He indicated it is his opinion the appraised am:JUI'lts provide a fair arxl. appropriate method of detennining the extent to benefit to affected properties. Malone advised the city Attorney recommended following this procedure, based on the rationale outlined prior to the public hearing. Councillnember Hicks questioned if the application for deferred assessment is handled in conjunction with the adoption of the assessment roll. AttoJ:ney Filla outlined the procedures for determining if the property owner requesting deferred assessment meets the =iteria established in the deferred assessment application. He indicated the applicant should contact City staff to obtain further information regarding this matter. Mayor Sather advised the property owners have thirty days fram the date of adoption of the assessment roll to pay the full assessment amount without interest . Hicks moved, seconded by Malone, to awrove Resolution No. 91-54-1, Adopting Final Assessment Roll for the Cleveland Avenue ~, in the am:JUI'lt of $176,000.00, as per the rate per parcel determined in the Davis & lagennan, Inc., appraisal document dated July 9, 1991. Motion carried unaniJnously. (5-0) CASE #91-05; PRELIMINARY PlAT, 3191 NO. LEXINGION, WARREN HANSON Council was referred to the Planner's report arxl. Planning Commission minutes dated 9-4-91, regarding case #91-01, awlication for Prelilninary Plat, 3191 North Lexington Avenue, Warren Hanson. 'lhe Planner reviewed the background of the this application, which was previously suJ:mitted as a minor sub:iivision. Bergly explained Council indicated a preference for the proposal to be suJ:mitted as a plat, to insure the dedication of the short segment of street known as Shoreline lane. Bergly stated the Planning Commission recommended approval of the plat, with three conditions: 1. Lots 2 arxl. 3 be combined in a manner acceptable to Ramsey County Surveyor; 2. Variances of 10 arxl. 8.74 feet, respectively, be awroved for the width of IDt 1, Block 1 arxl. IDt 1, Block 2; arxl., 3. 'lhat the city Engineer establish the necessary utility arxl. drainage easements (existing easements are indicated on the proposed plat). . . . Minutes of the Arden Hills Regular Council Meeting, 9-9-91 Page 4 CASE #91-05 (Cont'd) The Planner also advised that a fourth condition should be included which requires park dedication for the plat be resolved pri= to issuance of a building permit. eouncil1nember Malone questioned if side yard variances would be necessary with the reduction in lot width for the two parcels. Deputy Clerk Iago advised the lots are located in an R-2 zoning District and the side yard setbacks are 5 feet and 10 feet, which is less than the R-l District. She indicated variances should not be required to construct homes compatible with this area. There was discussion regarding possible configuration of Shoreline Lane in conjunction with the plat and the preparation of an official map. Mahowald moved, seconded by Growe, to approve Case #91-05, Preliminary Plat for 3191 North Lexington Avenue, Wan-en Hanson, with approval of a 10 foot width variance for lDt 1, BI=k 1, and an 8.74 foot width variance is granted for lDt 1, BI=k 2, conditioned upon: a. lDts 2 and 3 being cambined in a manner acceptable to the Ramsey County SUrveyor's Office; b. That the city Engineer establish the necessary utility and drainage easements; c. That the Applicant resolve the park dedication for the plat, prior to issuance of a building permit; and, d. That no side yard variances will be considered by Council in conjunction with development of the platted property. Motion =ied unanbnously. (5-0) Malone moved, seconded by Hicks, that staff be directed to prepare a study for Council consideration relating to the development of an official map for the roadway right-of-way in conjunction with this plat. Motion =ied unanimoUSly. (5-0) CASE #91-11; SUP TYSON CO., 1300 GREY FOX ROAD Council was referred to the memorandum from the Planner and Planning Cormnission minutes dated 9-4-91, relative to the Special Use Permit f= TySOn Conpanies. Planner Bergly explained this property was part of the rezoning to the I-Flex District, in the Lexington/Fox Business Area. He stated that Warehousing became classified under the I-Flex zoning as a use requiring a Special Use Perrnit and all such existing uses were required to obtain the SUP as soon as documentation of the existing site and building uses and configuration could be assembled. The Planner reviewed the site, landscaping, and building floor areas listed in his report. He noted that two parking stalls on the site are within the 20 foot required setback area and since this is a preexisting condition which is nonconforming a change would only be required when a site plan or building expansion occurs. He further advised that existing parking is adequate for the number of errployees on the site. Bergly reported that two existing signs are located in the street right-of-way and need not be relocated until a change occurs on site. Planning Commission recammended acceptance of the two nonconforming items, as existing conditions, and that both items be brought into compliance when a change in the site plan = building is suhnitted. The Planner further noted that Commission included a recommendation that a reference be included in the action stating that the portion of warehousing operation on this site shall not exceed that which was existing on April 8, 1991. . . . Minutes of the Arden Hills Regular Council Meeting, 9-9-91 Page 5 CASE #91-11 (Cont'd) '!be Planner reviewed the letter from Everest Developnent, Inc., dated June 21, 1991, which contains detailed site infonnation for incorporation into the Special Use Permit. Bergly reviewed the typographical errors in his report relating to the site area and b.rilding floor area: 1. Site Area: should be changed to 6.64 acres. 2. Building Floor Area: should be changed to 93.5 percent of floor area. Malone moved, seconded by Mahowald, to approve Case #91-11, Special Use Permit for Tyson Cclnpanies, A & D Develcpnent, for Warehousing in the amount of 93.5 percent, as was existing on April 8, 1991, the date of adoption of the Rezoning of this property and as required by section VIII (K) (4) (f) of the I-Flex zoning Ordinance requirements, and as referenced in the letter from Everest Development, Ltd., dated 6-21-91. Motion carried unanim:Jusly. (5-0) CASE #91-14; AMEND SUP, FENCE, ARDEN MANOR IDBILE HavJE PARK, JOHNSON Council was referred to the Planner's report and Planning CoImnission minutes dated 9-4-91, relative to the application f= an amencled Special Use Permit to allow chain link fencing of the storage area in the Arden Manor Mobile Home Park, Case #91-14. '!be Planner outlined the previous amendment to the Arden Manor Mobile Henne Park SUP which was recently approved by Council to allow vinyl siding in the park. He explained that during review of the previous application it was noted that the fencing of the storage area was not in compliance with the originally approved SUP; the area was to be screened with a 5 foot high wooden fence. Bergly stated the park manager indicated he was not aware of the wooden fence requirement and that the chain link fence was installed several years ago to provide visual security and for ease of maintenance. He advised the manager of the park is now requesting an amendment to allow the chain link fence for security and maintenance purposes. Bergly noted the Planning Conunission discussed the matter at length, during the public hearing, and it was determined that the chain link fence provides visual surveillance for articles stored in the facility. He stated the applicant sul::mitted docrnnentation from residents surrounding the storage area, which indicates the residents favor the visibility provided by the chain link fence. 'Ihe Planner stated the Commission recommended the chain link fence be allowed, with the installation of some landscaping along the west and north side of the fence to provide some softening of the fence and still maintain the visibility for security purposes. Commission further recommended the management of the park provide four = five deciduous shrubs, approximately 4 feet high, behind each of the IOClbile home units which are adjacent to the storage area on the west and north. He identified the berm along the east side of the fencing and the dense vines; noted this provides a fairly effective screen for neighbors to the east. Bergly recommended issuance of the vinyl siding permits be allowed after the management has sul::mitted a bond for the landscaping, rather than upon campletion of installation of the shrubs. It was also recommended that the manager of the park provide the City with some recarnmendations f= increased security of the storage area. Planner Bergly noted if this type of storage facility were to be located in a residential neighborhoOO., the city would most likely require screening. Minutes of the Arden Hills Regular Council Meeting, 9-9-91 Page 6 . ~ Planner stated the applicant and several residents of the park were owosed to the installation of plantings, Councilmember Malone coon:nented that the st=age area appears to be effectively =eened on three sides by the presence of the trailers and the appearance. of the fencing may be softened sanewhat by the installation of shrubs. He explained the intent of =eening storage areas is to shield such areas from public view. CASE #91-14 (Cont'd) Bergly noted the intent of the r~ement is also to screen such areas from adjacent properties. Malone suggested more screening is necessary near the driveway to the storage area, to screen the facility from public view. He stated he did not see a need for the City to be involved with the management plans f= security of this area. . Councilmember Hicks agreed that some visual separation is necessary, not total screening of the fence. He expressed concern that although the current residents do not object to the chain link fence, future residents may prefer some plantings. Councilmember Mahowald concu=ed with the other members and noted that the original special use permit was violated with the installation of a chain link fence; coon:nented that the recommendation of the Planner and Canunission is a reasonable COllllromise. Mahowald coon:nented that the motion sensor light was not necessary . Councilmember Hicks questioned if the awlicant should be required to suJ:xnit a landscaping plan. Mayor Sather suggested the suJ:xnission of the plan be required as part of Council action for approval of the SUP. Hicks moved, seconded by Malone, to approve Case #91-14, Amendment to Special Use Permit to Allow the existing chain link fence around the storage area to remain in place, subject to sul:mission and Planner's approval of a landscaping plan for minimal screening of the west and north sides of the fenced storage area, and major screening along the south side of the fence to prohibit public view of the area. Several members of the audience requested to be heard relative to this matter. Dan Fo=ier, 1926 Todd Drive, stated he is a Federal Police Officer and expressed concern that installation of plantings around the storage area is the worst thing that could be done; removes security by providing a measure for persons to hide. He expressed a preference for the chain link fencing to remain with no screening. . Marsha lake-Harmon, 4594 Prior Court, stated opposition to screening or a wooden fence and expressed the opinion that safety and visibility are the main concern of the residents adjacent to the storage area. Rod Olson, 1858 Todd Drive, questioned if any COlllllaints have been received relative to the condition of the storage area and noted that if the City requires the plantings, the management of the park will increase the rent. Councilmember Hicks noted that the original special use permit was approved with the stipulation that a wooden fence be installed. He stated that the Council has reviewed the concerns of the residents and detennined the plantings and chain link fence would be a reasonable COIlpromise. . . . , , Minutes of the Arden Hills Regular Council Meeting, 9-9-91 Page 7 CASE #91-14 (Cont'd) Mayor Sather ~lained the Council has the responsibility to roaintain uniformity and consistency when enf=ing regulations for development in the City. Art Johnson, park manager, stated opposition to the landscaping requirement. He preferred to roaintain the visibility of the storage area by retaining the chain link fence and referred to the petition suJ:mitted, with residents' signatures, stating they are not opposed to the existing fence. Council1nember Growe stated the residents have ~ressed valid safety COnceJ:TlS, have lived with the existing fence for a rnnnber of years and appear to favor the visibility. Growe stated she will vote against the recommendation for installation of plantings. Motion carried. (Hicks, Malone, Mahowald and Sather voting in favor; Growe opposed) (4-1) Walter Rund, 4590 Lisa Lane, questioned if permits for vinyl siding roay be issued to residents of the mobile home park in the event the management does not comply with the landscaping requirement attached to approval of the SUP. Attorney Filla advised the park management has two options for compliance with the SUP requirement; installation of the landscaping, as approved by Council action as an amendment to the special use permit, or installation of a wooden fence, as required in the originally approved special use permit. He ~lained there are legal remedies the City may pursue to insure compliance and the residents need not be penalized by denying the vinyl siding applications. Council concurred that the City staff may issue vinyl siding permits to residents of the mobile home park. Council recessed at 9:00 p.m. and reconvened at 9:05 p.m. CASE #91-15; MINOR SUBDIV., 1417/1419 ARDEN PlACE, KOZLAK Council was referred to the Planner's rep:xt and Planning Commission llIinutes dated 9-4-91, relative to the request for a Minor SUbdivision/Lot Consolidation, 1417-1419 Arden Place, Kozlak. TIle Planner stated the property owners share a driveway a=ess and have agreed to adjust the property line slightly to resolve a misunderstanding of the exact location of the line. He indicated the city prefers a straight property line, and, therefore, he has suggested an alternative to the proposal suJ:mitted by the applicant. Bergly advised the property owners have agreed to the alternative proposed by staff and are in the process drafting the proper documentation. Mayor Sather questioned if the property line dispute relates to the shared driveway situation and recommended separating the driveways. Planner Bergly advised that the dispute was based on the placement of a fence and would be resolved with the verification of the property line. He noted that the property owners agreed with the recammendation of Planning Commission. Malone InOVed, seconded by Hicks, to approve Case #91-15, Minor SUb:livision and lDt Consolidation, 1417 Arden Place, Iauren Kozlak, with the straight property line, as recommended by the Planner and Planning Commission. Motion carried unanimously. (5-0) . Minutes of the Arden Hills Regular Council Meeting, 9-9-91 Page 8 . CASE #91-16; SITE PlAN REVIEW, 3771 LEXINGION, ZEPS INTERNATIONAL Council was referred to the Plarmer's report and Planning Commission minutes dated 9-4-91, relative to the proposed parking lot expansion at 3771 North Lexington Avenue, Zeos International. '!he Plarmer explained that Council previously approved the use of this facility by Zeos, with the stipulation that if any chan;jes were made to the site, it would be necessary to apply for site Plan Review. He advised this application is for site plan approval to allow expansion of the parking area, with approximately 45 additional parking spaces, and bituminous surfacing over approxiInately 8,500 square feet of area that is =ently "green space", located in the southwest =rner of the site. Bergly noted the applicant is proposing to remove the warehousing portion of the operation and utilize the site with a greater ratio of the retail portion of the operation. He explained that all setback requirements are met with the proposal and the proposed parking is sufficient for the current use of this site. He explained that two parking stalls may have to be slightly repositioned to allow f= an existing power pole and an existing tree. Planner Bergly suggested that landscaping along the north/south access road be installed, since it has been occurring on the properties to the north, south and west. He recommended landscaping this area should continue to be inproved as the properties are redeveloped and that the applicant has agreed to install plantings in this area. . The Planner advised the surface drainage is being reviewed by the city Engineer and Rice Creek Watershed District. '!he Planner noted that the parking proposed along the north property line is placed on the property line itself; this is a shared access situation. He also advised that the property parking expansion is partially over an existing sanitary sewer and if repairs are necessary, the landowner will be responsible for restoring the bituminous surface that is damaged. Bergly and the Planning Comrnission recommended approval of the parking expansion for Zeos, with the three =rrlitions outlined in the Plarmer's report of 9-4-91. He further advised the Planning Commission recommended staff review the slight IOOdifications to the parking and landscaping installation. Attorney Filla questioned if granting approval of the parking lot rncxlifications =ld be construed as expansion of a nonconforming use. Filla indicated that the applicant was originally only occupying a portion of the building. eouncillnember Malone noted that the underlying zoning requirements for parking are not exceeded with the IOOdifications to this site. eouncillnember Mahowald disagreed with the expansion of the parking. He noted the applicant previously advised Council the parking would be sufficient. Mayor Sather recalled some discussion re;Jarding on-street parking =ncerns when . this matter was initially reviewed. Council =ncu=ed it would be helpful to review previous discussion of this matter and recommended staff provide such infonnation in the future. . . . , . Minutes of the Arden Hills Regular Council Meeting, 9-9-91 Page 9 CASE #91-16 (Cont'd) Malone moved, seconded by GrcMe, to approve Case #91-16, Site Plan Review for Parking lot Expansion, 3771 Lexington Avenue, conditioned upon the following: 1. '!hat the drainage plan be approved by the City Engineer and RaID if deemed appropriate and adjustments in the plan be made as necessary. 2. '!hat ornamental trees be planted at 30 ft. spacing along the west property line, with adjustments as necessary to a=nmodate city utilities and access for maintenance equipment, and the Planner approving the species installed. 3. '!hat minor adjustments in the parking stalls be permitted to allow for specific tree and power pole locations, and to allow for access requirements to the property to the north. Motion carried. (Malone, GrcMe, Hicks and Sather voting in favor; Mahowald opposed) (4-1) Council was referred to a memorandum fran the Park Director dated 9-6-91, requesting authorization to purchase a Taro mower, frcnn MI'I Distributing. Council1nember Malone recalled the initial request was for the mower and attachments at a cost of $17,000.00. He questioned if quotes or bids were received for the mower and attachments, as per previous direction fran CounciL PURCHASE PARK EJ;;!UllMENI'; MJWER Park Director Buckley stated the attachments are not being purchased at this ti1ne and no quotes or bids were received. There was discussion with the City Atto:rney relating to whether or not this may be construed as circumventing state statutes regulating the bid process for purchases over $15,000.00. Council concu=ed to direct the Parks Director to obtain sealed bids for all three items he is requesting to purchase. HAZMAT AGREEMENT Council was referred to the memorandum from the Clerk Administrator dated 9-5-91, relating to the Hazrnat Agreement. Attorney Filla reviewed the agreement and the amendment which more clearly defines the agreement as a shared service contract versus a Joint Powers Agreement. Council1nembers commended staff for an excellent job on the preparation of the Hazrnat Agreement. Malone moved, seconded by Mahowald, to authorize the Mayor to execute the Hazrnat Agreement as suJ::mitted. Motion carried unanimously, (5-0) Council was referred to the memorandum fran the Clerk Administrator dated 9-5-91, relative to the status of the negotiations for the Keithson Pond easement. There was discussion relative to the possible options for resolution of this matter and determining the extent of financial obligation which may be placed on the developer, the city and residents through the assessment procedures. UPDATE; KEI'IHSON POND EASEMENT ." I:'" . . . Minutes of the Arden Hills Regular Colll1cil Meeting, 9-9-91 Page 10 POND (Cent'd) Clerk Administrator Berger reported that conversations with Mr. Reiling have not indicated a willingness to resolve the temporary easement discussions. Attorney Filla outlined the procedures for condemnation and the time frame f= aCOClll'plishing this process. Malone m:JVed, seconded by Mahowald, to direct the City Att=ney and Administrator to proceed with negotiations for a temporary easement with the property owner until September 19, 1991, and if an agreement is not reached by that date, staff is directed to proceed with condemnation of the property, as outlined and authorized in Resolution 90-45, passed by Council on December 10, 1990. Motion =ied unanilnously. (5-0) CXJUNCIL cn1MENl'S OAK AVE; AHLBERG LEITER Colll1cilmernber Malone questioned the status of the Oak Avenue settlement, outlined in Mr. Ahlberg's letter. Public W=ks SUperintendent Winkel stated he has reviewed the matter with the City Engineer and will contact Mr. Ahlberg. AlARM F:RlX:EDURES Councilmernber Malone requested the three employees that entered the J:uilding during the weekend of the b..1rglary at City Hall be counseled by their innnediate supervisor regarding this matter. He stated the Deparbnent Heads should make it clear to those employees that the matter was handled inar:propriately and there are potential hazards to their safety if they enter a blllding which has an audible alarm in operation. He further requested the Deparbnent Heads report to Council that such conversations have taken place with these employees. Council COl'lCllTI'ed the employees did not display appropriate behavior during entJy to the blllding. Clerk Administrator reported there was no City procedure relating to this matter; since the b..1rglary, a policy has been drafted. He advised he has scheduled a meeting to review the policy with all staff members, and has forwarded the policy to the Ramsey County Sheriff's DepartJnent for input. 'Ihere was also discussion regarding the extent of responsibility by the alarm CClllpany. '!he Clerk Administrat= stated the alarm CCll1paI1y has made recammendations for changing the system to deter the possibility of another malfunction and offered explanation as to why the malfunction occurred in this system. SCHEDULE BUIX;E]' WJRKSFSSION Malone m:JVed, seconded by Growe, to schedule a b.Jdget Worksession Meeting at 4:30 p.m., September 30, 1991, at City Hall. Motion =ied unanimously. (5-0) AnJOURN Malone moved, seconded by Hicks, that the meeting be adjourned at 10:30 p.m. Motion =ied unanimously. (5-0) -rLM U- 'IhomasR.Sather Mayor hu~1Z f3~ Gary R. er Clerk Administrator -- . . . MINUl'ES OF THE ARDEN HILlS BUDGEI' IDRKSFSSION MEEI'ING ~Y, SEPTEMBER 9, 1991 - 4:30 P.M. Pursuant to due call and notice thereof, May= Sather called the meeting to order at 4:30 p.m. ROLL CALL 'Ihe roll I::Ie:iIxJ called the follCMing members were present: Mayor 'Ihomas Sather, Councilmembers Paul Malone, JoArm Growe, Thomas Mahowald and Dale Hicks. Also present: Park nirect= John Buckley, Program SUpervisor cin:iy Severtson, Accountant TJ SWanson, Public WOrks SUperintendent Dan Winkel, Clerk Adrninistrat= Gary Berger and Deputy Clerk Catherine Iago. CALL TO ORDER BUDGEI' DISCUSSION Council suggested that changes in the hldget document be inserted by use of the "strike out" method. Clerk Administrator Berger reviewed the three (3) memorandums from Accountant TJ SWanson; Municipal land and Buildings Fund, dated September 3; 1992 Proposed Budget Changes, dated September 4; and, 1992 Proposed Budget, dated September 6, 1991. Berger stated the 1992 bldget indicates a balance of $67,504 and referred to a few items that Council may wish to review to further reduce the 1992 budget. Council noted a miscalculation in the proposed hldget document on page 29, the Fire Protection fund. It was noted that the figure should have been listed as $108,000.00 and instead is listed at $10,800.00; theref=e, the 1992 proposed hldget would have a deficit of $29,696.00. 'Ihere was discussion relative to the preparation of the bldget and the error in this fund balance. Fire Chief Dan Winkel advised the LJVFD proposed 1992 contract would be reduced by $7,000.00. Councilmember Malone discussed the deletion of the following items to reduce the deficit: ITEM GENERAL FUND AM::JUNT AIL FUNDS AJIOC)UNT Fire Protection Health Benefits Office Supplies Travel/Mtgs - Mayor & Council Motor Fuel Sports Equipment - Program Fund Shop Tools Equipment Maintenance Safety Equipment Audit Fees Legal Fees Computer Services Community Development Project Electricity Youth Services Bureau vehicles (Radder Truck - Sewer) $ 7,000.00 $ 2,500.00 $ 1,600.00 $ 1,000.00 $ 1,800.00 -0- $ 500.00 $ 500.00 $ 700.00 $ 300.00 $ 4,800.00 $ 1,000.00 $10,000.00 $ 500.00 $ 9,700.00 $ 5,000.00 $ 2,500.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,500.00 $ 900.00 $ 6,000.00 $ 3,000.00 $ 2,000.00 (Nom: COntinue Funding) $12,000.00 Council con=ed with deleting the aI:ove-listed items to reduce the deficit amount and after recalculating the 1992 proposed hldget amount, there appears to be a balance of $13,000.00. , . . . Minutes of the Council Budget Wm'ksession, 9-9-91 Page 2 BULGEI' (Cont'd) Council and staff also discusserl possible reduction of Salaries j Parks and Temporary employee compensation by approxllnately $4,200.00, elimination of one = two sites for the SUmmer Playground activities f= an approximate savings of $1,000.00, and reduction of the Pavement Maintenance program. It was suggested that staff review the pavement maintenance program and determine an amount which is feasible to COIlplete the important projects. Councilmember Mahowald favored increased funding to provide a city Newsletterj no monetary amount of increase was determined at this ti1ne. staff was directed to ameIXl the bldget document as discussed and be prepared to review any proposed overlay infornation at the next bldget worksession. Council concurred to schedule the a bldget worksession meeting on Monday, September 30, 1991, at 4:30 p.m., at the City Hall. ADJOURN The meeting was adjourrted at 7: 10 p.m. ~~~ Clerk Administrator -dMarL 'IhamasR.Sather Mayor