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Home My WebLink About07-14-25-SWSMayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber lt ,-AEN HILLS Special City Council Work Session Agenda July 14, 2025 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 2. RESPONSE TO PUBLIC INQUIRIES 3. AGENDA ITEMS 3.A. Zoning Update Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 3.13. 2026-2030 CIP Discussion Joua Yang, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF 3.C. State Of The City Update Jessica Jagoe, City Administrator Documents: MEMO.PDF 3.D. Agenda Planning Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 4. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM - 3A -t4 LI�)EN_ HILL5 MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Zoning Code Update Discussion Budgeted Amount: Actual Amount: N/A Council Should Consider N/A Funding Source: N/A Council should discuss and provide direction to staff on zoning code updates within HKGi Summary of Work Session #2 memo and recommendations brought forward for consideration. Background At the May 121h and 28th work sessions, the City Council began the review of the HKGi Summary of Work Session #2 memo and recommendations. During the review of the Permitted and Accessory Use Tables, the City Council tabled the discussion on the remainder of the Land Use Table review and remaining items in the consultant memo to a future work session. Below are the remaining discussion items that staff is looking for direction from the City Council to share with HKGi: Principal and Accessory Use Tables — HKGi has prepared the proposed principal and accessory use tables for non-residential zoning districts. The consultants have made recommendations on revisions for naming of uses and optional additional non-residential uses to consider, as well as those uses for discussion of transitioning to Permitted with Standards. Attachment B is the remaining land uses in the non-residential zoning districts for Council discussion. • Development Standards - HKGi sought feedback from the Planning Commission on several code sections. Draft language in its entirety for each of these sections will be brought back to the City Council at a future work session with HKGi present for additional discussion. Below is a summary of items that HKGi has reviewed and recommended. Page 1 of 3 o Off -Street Parking — ■ Review of uses to align with Land Use Table ■ Simplify standards to meet current parking demands and best practices ■ Add standards for Electric Vehicle (EV) charging stations Proposed Barking Requirements (notable changes in red) Use Required No. of Spaces ir 3 for each enclosed bay plus 1 for each employee on peak Automotive Service Station work shift Business and Professional Office 1 for each 250 sq. ft_ of gross floor area Clinic, Medical Office ? for each 250 sq. ft. of gross floor area Daycare Facility 1 for each teacher or employee plus 1 for each 5 individuals receiving care (building occupancy) Drive-thru 15 stacking spaces for each customer pickup window plu-': 1 for each 2 seats Dwelling, single -unit and two -unit 2 for each dwelling unit Dwelling, multi -unit 1 per efficiency and one bedroom dwelling Linits; 2 fcIr each 24 bedroom dwelling units 1 space for each guest unit; additional facilities (i.e. Hotels/ Motels restaurant or assembly space etc.) shall be calculated within this table according to the use, added to the total Multi -tenant Buildings Sum of the spaces required foreach separate use 1 for each employee on major shift plus 1 for each vehicle Other Business and Industry used in conducting the business or 1 for each 1,000 sq_ ft_ of floor area, whichever is greater Place of Assembly (Religious. Venues, 1 for every 4 persons based on maximum building Theaters, Auditoriums, Mortuaries, occupancy, plusany additional spaces required for and other Places of Assembly) additional uses 1 for each 2 persons base on maximum building capacity Recreation, Indoor Commercial Recreation, Outdoor Commercial 50 spaces per field or sports court plus 1 space per 3 fixed seats for spectator area Residential Facility 1 for every 4 residents plus 1 for each employee on major shift plus 1 for each on -call medical professional 1 for every 4 persons based on maximum building Restaurants occupancy Retail Sales and Service (small and 1 for each 25o sq. ft. of gross floor space large) School, Elementary or Middle 1 for each staff member plus 3 per classroom School, Secondary 1 for each school employee plus one space per 4 students School, Specialized Education 1 for every 4 students Uses Not Specifically Noted Including As determined by the Zoning Administrator_ Public Uses Page 2 of 3 o Signage — ■ Shifting to maximum sign area by zoning district or a percentage of wall area based on road frontage. ■ Review of dynamic sign standards and expand their use beyond menu board signs. Performance standards to be created for impacts such as movement, flashing, brightness, etc. o Landscaping — ■ HKGi to analyze current requirements for minimum tree planting to ensure not overplanting a lot. An alternative approach would be to base tree requirements on the amount of area available to plant and use a ratio of number of trees to square feet of landscape area to establish the appropriate number for the site. o Exterior Storage — ■ Ordinance language to address general or vague standards making it difficult to administer and/or enforce: 1) setting a maximum percentage of the property to be allocated to accessory storage, 2) regulating overnight parking of various types of vehicles by differentiating between company vehicles, customer vehicles, scrap vehicles, semitrailers, etc., 3) requiring the location of accessory storage and certain vehicles in the side or rear yard, including provisions for what is allowed if the property is located on a corner lot, and 4) requiring increased screening provisions for accessory storage or vehicles from public view. o Outdoor Lighting — ■ Review of standards centered on the need to control excessive lighting that might be a nuisance to adjacent residential properties. Dark Sky lighting standards and HKGi to make suggestions on language to be considered as part of this review. Budget Impact N/A Attachment Attachment A — HKGi Summary Memo Attachment B — Draft Non -Residential Use Table Attachment C — Zoning Map Page 3 of 3 Attachment A Planning I Landscape Architecture I Urban Design CITY COUNCIL SUMMARY MEMO TO: Arden Hills City Council FROM: Jason Zimmerman and Kendra Ellner, Consulting Planners DATE: May 6, 2025 SUBJECT: Summary of Work Session #2 — Zoning Ordinance Update OVERVIEW On April 9th, HKGi held the second work session with the Planning Commission to discuss various recommended updates to the City's Zoning and Subdivision ordinances. The report to the Planning Commission is attached. This summary memo is intended to brief the City Council on the material presented, the questions and discussions that occurred, and the general direction offered by the Planning Commission. WORK SESSION TOPICS Two broad topics and several sub -topics were discussed at the second work session; the discussion around each will be summarized in turn: • Nonresidential and Mixed Use Districts o Lot and Site Standards (District Requirements) o Principal and Accessory Use Tables (Land Use Charts) • Development Standards o Parking o Signage o Landscaping o Exterior Storage (Commercial) o Outdoor Lighting NONRESIDENTIAL AND MIXED USE DISTRICTS Lot Standards HKGi focused on the lot standards for the Business Park (former B-4) and Gateway Business zoning districts and recommended simplifying both the use types that were addressed as well as the minimum lot sizes that were associated with those uses. This would help reduce confusion as well as bring a number of existing nonconforming lots into compliance. Of the nine properties in the B-4 district, none meet the current 5 acre minimum. Of the 10 developed lots in the GB district, only one is more than 20 acres and only two are more than 10 acres. HKGi 800 Washington Ave N Suite 207, Minneapolis, Minnesota 55401 (612) 338-0800 — www.hkgi.com City Council Summary Memo — Work Session #2 —Zoning Ordinance Update— May 6, 2025 Existing Lot Standards District Use type Minimum Lot Area B-4 Mixed Use Project or Multiple Occupancy Center 5 acres Single Use Project or Freestanding Building 2 acres Gateway Business Non -Residential Uses 5 acres Mixed Use Project or Multiple Occupancy Center 20 acres Single Use Project or Freestanding Building 10 acres Proposed Lot Standards District Use type Minimum Lot Area Business Park --- 2 acres Gateway Business --- 5 acres Commissioners agreed that changing the minimum standards to allow more lots to be conforming was a good objective. They did not see the need to distinguish between multiple occupancy and single use projects, and supported the recommendations for updating the lot standards. Site Standards Looking at the site standards for nonresidential and mixed use zoning districts, HKGi recommended reducing the required front yard setback for the Mixed Use (B-2) zoning district to help support a pedestrian and bicycle friendly street environment. This would allow buildings to be placed closer to the street and could encourage parking lots to locate to the side or rear of buildings. The corner side yard setback in the B-2 district is already set at 20 feet — the front yard setback should match this. The 50 foot front yard setbacks in the Corridor Business (B-3) and Business Park (B-4) districts could also be reduced. Commissioners supported this approach to creating better pedestrian environments. HKGi noted that the maximum height of 35 feet is currently exceeded in both the 1-1 and INST districts (Boston Scientific as well as Bethel and Northwestern). Staff noted that these campuses were likely approved via PUD and that allowed the exception. Commissioners suggested that rather than increase the maximum height by -right across these districts, additional height could be allowed by Conditional Use Permit so that individual proposals could be evaluated. Many of the lots in the Business Park (B-4) zoning district have lot coverage in excess of the 25% allowed. HKGi recommended increasing this amount to 40% to make more of the lots conforming. On a related note, the minimum amounts of required landscaping in the B-4 and CC districts are currently 25% and 20% respectively. A low maximum lot coverage for structures (smaller building footprints) combined with a low minimum landscaped area may encourage extensive surface parking lots. HKGi recommended bringing these standards into better alignment in order to encourage the right amount of landscaping. Commissioners agreed. 2 City Council Summary Memo — Work Session #2 — Zoning Ordinance Update— May 6, 2025 Principal and Accessory Use Tables HKGi proposed two use tables — one for Principal Uses and a second for Accessory Uses. The proposed Principal Use table was reorganized from an alphabetical list to one organized by use categories and sub -categories. The labels of some uses were revised to aid in understanding what use was being described, while a handful of uses that are not currently included were suggested as optional additions. Based on the updated zoning district purpose statements, HKGi suggested changes to the districts in which certain uses were allowed. Finally, for a number of uses HKGi recommended adjusting how a use was permitted — by -right, with standards, conditionally, or prohibited. The full tables showing all recommended changes are attached. A few specific comments about the use tables are noted here: 1. The way in which the current CC district is described allows for a wide range of uses — from residential to funeral home to school to restaurant to fitness clubs. This may have been appropriate when the district was envisioned as a mixed use community center, but with the current focus on government services the types of uses allowed has been significantly reduced. 2. It is recommended that multifamily be removed as a use from the GB district. If they City wants to support a multifamily development south of Round Lake, a better approach would be to rezone the parcel(s) appropriately. 3. HKGi suggests splitting Automotive Service Stations into Major and Minor in order to restrict more impactful activities from less intense districts such as the MU district. Similarly, dividing Retail Sales and Services between Large and Small would allow for more targeted placement of commercial activities. The appropriate threshold size to make the distinction between Large and Small would need to be determined. 4. Because the 1-2 district was eliminated, Exterior Storage is recommended to be allowed as an accessory use in the 1-1 as permitted with standards. This would accommodate the existing lumberyard. Commissions asked a few questions, but also requested time to review the use tables in more detail and provide comments or revisions following the meeting. One set of comments was received following the work session. DEVELOPMENT STANDARDS Parking HKGi reviewed the existing parking standards and proposed changes to (a) better align the uses with those in the Principal Use table, and (b) simplify and in some cases slightly reduce the amount of parking required for certain uses. Draft standards for Electric Vehicle (EV) charging stations were also shared, aiming to balance requirements for the installation of EV charging stations for some uses while only requiring other uses to be "EV ready." Commissioners had a handful of questions about proposed changes in parking standards, but felt the approach to EV charging was appropriate for Arden Hills. 3 City Council Summary Memo — Work Session #2 — Zoning Ordinance Update— May 6, 2025 Signage Staff and the Planning Commission shared that their perception was that a better approach to maximum sign area was needed, perhaps based on a percentage of the building fagade. HKGi discussed moving away from the use of Sign Districts, what do not have clear boundaries to show which parcels are included, and instead moving to aligning sign standards with zoning districts, as is done in most communities. Accommodations would be made to ensure businesses that front on major roadways have additional sign area allowances. Dynamic displays were discussed and Commissioners were open to expanding their use beyond menu signs to other uses, but did want to have tight controls on potential impacts such as movement, flashing, brightness, etc. It was also requested that the use of lights as a form of "signage" or advertising be addressed. Landscaping HKGi noted that Arden Hills requires tree planting based on a formula tied to the gross square footage of the structure. In other communities that have recently updated their zoning codes, this approach has occasionally resulted in too many trees being required on -site, with a result that some may be crowded and not grow in a healthy manner and potentially need to be removed at a later date. These cities have taken a new approach which determines the number of trees required based on the amount of pervious or landscaped area on the site, in additional to any street or parking lot tree requirements. Commissioners were wary of reducing the number of trees that a developer might need to plant, but acknowledged that overplanting was also not a good outcome. HKGi will analyze recent developments in Arden Hills and compare the two approaches to tree requirements in order to understand how they might differ. Exterior Storage (Commercial) HKGi covered a handful of recommended code adjustments to help address the outdoor storage of commercial vehicles and equipment. Commissioners were supportive of the approach suggested. Outdoor Lighting Discussion of outdoor lighting centered on the need to control excessive lighting that might be a nuisance to adjacent residential properties. Commissioners suggested looking at Dark Sky lighting standards and incorporating them into the zoning code. OTHER UPDATES Commissioners asked about the likelihood that property rezonings will be needed. HKGi confirmed that this question will be addressed towards the end of the project. Staff has already identified a handful of properties that should be rezoned in order to come into alignment with the City's Future Land Use Map in the 2040 Comprehensive Plan. Following changes to zoning standards being considered as part of the update, it may be that some lots fit better in another district. If so, these additional lots would be identified for potential rezoning actions. 4 City Council Summary Memo — Work Session #2 — Zoning Ordinance Update— May 6, 2025 Public engagement is anticipated to take place through three avenues in the early summer. Staff will help prepare an update for the City newsletter to be published in June/July. This update will contain a link to a project page on the City's web page, where a summary of the work that is being done will be posted. HKGi will work with staff to develop targeted questions that address topics regulated through the City's zoning requirements as a way to gather additional feedback on how the code should be updated. NEXT STEPS The third work session, tentatively scheduled for June, will focus on use specific standards, the subdivision code, and various procedures for land use applications. Draft code language associated with the topics that were discussed at the second work session will be shared with the Planning Commission at that time. ATTACHMENT • Memo to the Planning Commission dated April 9, 2025 5 ►.HKG' Planning Landscape Architecture I Urban Design PLANNING COMMISSION REPORT TO: City of Arden Hills Planning Commission FROM: Jason Zimmerman and Kendra Ellner, Consulting Planners DATE: April 3, 2025 SUBJECT: Zoning and Subdivision Ordinance Revisions— Work Session #2 MEETING DATE: April 9, 2025 OVERVIEW HKGi was selected by the City of Arden Hills to complete an update to the existing Zoning and Subdivision ordinances. The Planning Commission, as the body most involved with the application of the code, will help conduct a technical review of the proposed changes and provide recommendations to the City Council. The first work session covered some of the foundational elements upon which the rest of the ordinances will be built — base zoning districts, residential uses, and the required lot and site standards. BACKGROUND The current zoning and subdivision ordinances were adopted in 1993 but have been amended several times since — occasionally resulting in inconsistencies and poor formatting. In addition, procedures and some content need to be updated to reflect modern administration and new tools and technologies. HKGi has conducted a full evaluation of the current code and will be working throughout 2025 to meet with the Planning Commission and City Council in order to revise the organization and contents of the zoning and subdivision chapters. The project has been broken down into four phases: Phase 1— Project Kick Off and Understanding [COMPLETE] Phase 2 — Diagnose the Current Ordinances and Frame Approach [COMPLETE] Phase 3 — Prepare Draft Codes Work Session #1— Zoning Districts and Uses [COMPLETE] Work Session #2 — General Development Standards and Provisions [WE ARE HERE] Work Session #3 — Development Procedures and Subdivision Regulations Phase 4 — Final Ordinance Adoption and Implementation Each work session with the Planning Commission will be focused on a handful of topics. The City Council will be briefed after each meeting on the discussion and recommendations of the Planning Commission. A web page is being developed and targeted stakeholder groups will be involved throughout the year as needed to provide input on various topics. Consideration and adoption of the new code is anticipated for late fall of 2025. HKGi 800 Washington Ave N Suite 103, Minneapolis, Minnesota 55401 (612) 338-0800 — www.hkgi.com Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025 WORK SESSION TOPICS At the first work session, the Planning Commission provided feedback on the City's zoning districts, district purpose statements, housing types, and lot and site standards for residential uses. The draft zoning text for these topics is attached to this memo. There are two broad topics and several sub -topics that will be discussed at the second work session: • Nonresidential and Mixed Use Districts o Lot and Site Standards (District Requirements) o Principal and Accessory Use Tables (Land Use Charts) • Development Standards o Parking o Signage o Landscaping o Exterior Storage (Commercial) o Outdoor Lighting Nonresidential and Mixed Use Districts Lot and Site Standards Currently, most lot and site standards are contained within one large District Requirements chart. The first work session examined the standards for residential uses and recommended ways in which this table could be simplified. HKGi has the following recommendations related to this section of code for nonresidential and mixed use districts: Both the Business Park (former B-4) and Gateway Business zoning districts distinguish between "Mixed Use Project or Multiple Occupancy Center" and "Single Use Project or Free Standing Building" uses. This is not a typical distinction in a district requirements chart and we are struggling to understand the purpose. Our recommendation is to simplify these districts and remove the callouts to these two types of development. 2. Given the simplification of number 1 above, we are recommending the minimum lot sizes for the BP and GB districts be reduced. Currently, the B-4 district requires 5 acres for mixed use / multiple occupancy buildings and 2 acres for single use / free standing buildings. Of the nine properties in this district, none of them meet the 5 acres minimum (even though most are multi -tenant buildings). Only five are greater than 2 acres. Keeping the minimum lot sizes as they are currently stated makes each lot nonconforming. In the GB district, minimum lot sizes of 20 acres (mixed use / multiple occupancy buildings), 10 acres (single use / free standing buildings), and 5 acres (other nonresidential uses) are required. F Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025 Of the ten developed lots, only one is more than 20 acres. Two of the remaining nine are more than 10 acres. Again, keeping the current minimum requirements creates nonconforming lots. 3. Looking at site standards, many of the nonresidential front yard setbacks require 40 to 50 feet. This is on the large side for most communities we work with. At a minimum, reducing the front yard setback in the Mixed Use (former B-2) district below 50 feet would help establish a more inviting pedestrian experience as redevelopment occurs. If any front yard setbacks are revised, the corner side yard setback should be reduced accordingly to match it. The MU corner side yard setback is already set at 20 feet. 4. In most nonresidential districts, height is limited to 35 feet. This is already being exceeded in the 1-1 district (Boston Scientific) and the INST district (at both Bethel and Northwestern). It may be appropriate to increase the maximum height in these two districts. 5. The maximum lot coverage (for structures) is set unusually low in the Business Park district at 25%. In fact, it appears the majority of the current lots have coverage closer to 40%, making them nonconforming. This current percentage should be increased. 6. Relatedly, the required amount of landscaped area in the BP and CC districts is quite low at 25% and 20% respectively. A low maximum lot coverage for structures combined with a low minimum landscape area may encourage extensive surface parking lots. Adjusting these two requirements in a coordinated fashion would help reduce the chances of this happening and encourage the right amount of landscaping in targeted districts. Barring indications that other lot or site standards need to be addressed, the majority of the requirements have been left as they are. A second set of draft tables for lot and site standards are included with this memo as a starting point for discussion. Principal and Accessory Use Tables Examination of the current Land Use Chart has two parts. The first is to look closely at which uses are called out in the chart and evaluate in which districts they are allowed to locate. The second part is to determine how they are allowed (by -right, permitted with standards, conditional, etc.). HKGi began the revision of a principal use table by grouping uses into categories such as Residential; Public, Social & Institutional; Commercial, etc., and then by sub -categories such as Household Living, Group Living, Lodging, Retail Sales & Services, etc. This helps a user navigate the table more quickly. Second, where possible HKGi revised the list of uses, sometimes consolidating similar uses into a more general line item and sometimes suggesting the addition of new uses that are missing. IF Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025 Third, for each use it was determined which zoning district was the correct "fit" given the history of zoning in Arden Hills as well as the updated purpose statements for the zoning district. In some cases, uses did not seem appropriate for a given district. In other, a use seemed to align with the intent of the district. Fourth, the way in which a use is allowed was revisited. HKGi is advancing a first draft of use permissions — prohibited, permitted, permitted with standards, and conditional. Finally, a shorter table of accessory uses was prepared as a complement to the principal use table. The full tables can be found in the attachments. New or modified language is shown in RED. A red X means the permission for that use in that district is suggested to be removed. A Rl I IF notation with a strikethrough indicates where a permission was changed. A few specific comments or questions about the use tables are noted below: 1. The way in which the current CC district was described allowed for a wide range of uses — from residential to funeral home to school to restaurant to fitness clubs. This may have been appropriate when the district was envisioned as a mixed use community center, but with the current focus on government services the types of uses allowed has been significantly reduced. 2. We recommend removing multifamily as a use from the GB district. If they City wants to support a multifamily development south of Round Lake a better approach would be to rezone the parcel(s) appropriately. 3. We recommend splitting Automotive Service Stations into Major and Minor in order to restrict more impactful activities from less intense districts such as the MU district. Similarly, dividing Retail Sales and Services between Large and Small would allow for more targeted placement of commercial activities. 4. A few new uses are included for consideration: Liquor Store, Animal Veterinary Clinic, Off0site Service Business, Construction Contractor Yard, Personal Storage Facility, and Outdoor Commercial Recreation (as a principal use). 5. A number of specific principal uses stand out and raise questions: a. Boarding House is listed as a current use. Should this be retained? If so, should it be allowed in the R-4 and MU districts? b. Hospitals are listed in the use table but not allowed in any districts. Which districts, if any, should allow hospitals? GB and I -FLEX? c. The current code makes provisions for Micro Breweries and Micro Distilleries, but does not allow Breweries or Distilleries. Should they be allowed? d. Nursery seems to be incorrectly allowed in all residential districts. Allow in I -FLEX? e. Pawn Shops are strangely only allowed in the POS district. That seems inappropriate — where should they be allowed? I -FLEX? f. Public Use is currently allowed by conditional use in almost all districts, yet public facilities are only located in the CC district as well as the MU district (future fire station). 4 Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025 We recommend making this use permitted in the nonresidential districts and allowing it in the CD district to accommodate existing uses. g. There is no explicit Park / Open Space use listed. We recommend adding this and allow it by right in the POS district. 6. A handful of changes are recommended for accessory uses: a. Remove some uses that are listed as accessory but are really principal uses: Business Services; Clubs, Sports and Fitness; Personal Services. A Dog Run is an accessory use that does not need to be called out but can be handled similar to other accessory structures/uses such as sheds, gazebos, play equipment, etc. b. We recommend allowing Drive -up Windows and Solar Energy Systems in additional districts. c. Because the 1-2 district was eliminated, we recommend allowing Exterior Storage in the 1-1 as permitted with standards. This would accommodate the existing lumberyard. QUESTIONS FOR DISCUSSION • Are there questions or concerns around any of the recommended lot and site standard changes? • Are there other changes to the principal and accessory use tables that should be considered? Development Standards As part of this code update, reviewing the City's current development standards provides the opportunity to assess whether or not there are topics that need further regulation or increased flexibility. Beyond general reformatting and clarification edits, HKGi has identified key topics that necessitate a policy discussion for the updates. These topics include: Parking, Signage, Landscaping, Non-residential Exterior Storage, and Outdoor Lighting. Background on the existing provisions will be provided, with a recommended approach for the update. Commissioners' feedback on the proposed approach and discussion of any other topics of concern are welcome for consideration in providing direction on the code update. Parking • Minimum Parking Requirements Regulating minimum parking requirements ensures that all uses provide sufficient on-site/off- street parking to mitigate traffic and circulation concerns. The current minimum parking requirements table has been identified as a necessary element to update for this topic, due to inconsistencies with the use table. There are also some concerns that certain uses may be required to provide more parking than necessary. While there is no perfect calculation to determine the appropriate number of stalls to require and the requirements can be highly customizable, it is beneficial to understand the current parking demands for different uses. During the meeting, we will explore adjusting some of the use terminology to be more generalized and consistent with the use table for easier administration of the code. The 5 Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025 minimum number of parking stalls required will also be reviewed to be updated with more current parking demands and best practices. In preparation, please consider your experience and observations in the community regarding the amount of parking required versus what is actually utilized for certain uses. See the existing and proposed parking tables below. Existing Parking Requirements Use Required No. of Spaces Bingo Halls 1 for each 1.5 max. seating capacity Bowling Alleys 5 for each lane plus spaces for related uses Business & Professional Office 1 for each 250 sq. ft. of gross floor area Call Center 1 for each 150 sq. ft. of gross floor area Churches, Theaters, Auditoriums, Mortuaries, and Other Places of Assembly 1 for every 3 seats (based on design capacity) Clinics 1 for each doctor or dentist plus 1 for each nurse, technician, or professional and 1 for each 200 sq. ft. of gross floor area Daycare, Nursery, and Pre -School Facility 1 for each teacher or employee plus 1 for each 5 individuals receiving care (design capacity) Dwelling, single and two-family 2 for each dwelling unit Dwelling, multiple family 1.1 per efficiency and 1 bedroom dwelling units; 2 for each 2+ bedroom dwelling units Inside Motor vehicle Leasing or Sales 1 for each 250 sq. ft. of gross floor area used for showrooms, sales, and offices Motels/Hotels 1 for each employee plus 1 for each unit Multiple Occupancy Structure 1 for each space required for each separate use Other Business and Industry 1 for each employee on major shift plus 1 for each vehicle used in conducting the business or 1 for each 1,000 sq. ft. of floor area, whichever is greater Recreation Facility 1 for each 1.5 persons at design capacity Residential Facility or Group Home 1 for every 4 residents plus 1 for each employee on major shift plus 1 for each on -call medical professional Restaurants, Bars 1 for every 2 seats Restaurant, Fast Food 15 stacking spaces for each customer pickup window plus 1 for each 2 seats Retail Sales 1 for each 150 sq. ft. of gross retail sales floor space Schools, Elementary, and Middle School 1 for each staff member plus 3 per classroom Schools, Secondary 1 for each school employee plus one space per 4 students Service Station 3 for each enclosed bay plus 1 for each employee on peak work shift Uses Not Specifically Noted Including Public Uses As determined by City Council after recommendation by Planning Commission. 6 Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025 Proposed Parking Requirements (notable changes in red) Use Required No. of Spaces Automotive Service Station 3 for each enclosed bay plus 1 for each employee on peak work shift Business and Professional Office 1 for each 250 sq. ft. of gross floor area Clinic, Medical Office 3 for each 250 sq. ft. of gross floor area Daycare Facility 1 for each teacher or employee plus 1 for each 5 individuals receiving care (building occupancy) Drive-thru 15 stacking spaces for each customer pickup window plus 1 for each 2 seats Dwelling, single -unit and two -unit 2 for each dwelling unit Dwelling, multi -unit 1 per efficiency and one bedroom dwelling units; 2 for each 2+ bedroom dwelling units 1 space for each guest unit; additional facilities (i.e. Hotels/ Motels restaurant or assembly space etc.) shall be calculated within this table according to the use, added to the total Multi -tenant Buildings Sum of the spaces required for each separate use 1 for each employee on major shift plus 1 for each vehicle Other Business and Industry used in conducting the business or 1 for each 1,000 sq. ft. of floor area, whichever is greater Place of Assembly (Religious Venues, 1 for every 4 persons based on maximum building Theaters, Auditoriums, Mortuaries, occupancy, plus any additional spaces required for and other Places of Assembly) additional uses 1 for each 2 persons base on maximum building capacity Recreation, Indoor Commercial Recreation, Outdoor Commercial 50 spaces per field or sports court plus 1 space per 3 fixed seats for spectator area Residential Facility 1 for every 4 residents plus 1 for each employee on major shift plus 1 for each on -call medical professional Restaurants 1 for every 4 persons based on maximum building occupancy Retail Sales and Service (small and 1 for each 250 sq. ft. of gross floor space large) School, Elementary or Middle 1 for each staff member plus 3 per classroom School, Secondary 1 for each school employee plus one space per 4 students School, Specialized Education 1 for every 4 students Uses Not Specifically Noted Including As determined by the Zoning Administrator. Public Uses Planning Commission Meeting -Zoning and Subdivision Ordinance Revisions -Work Session #2 - April 9, 2025 • Electric Vehicle (EV) Standards Electric vehicles are an emerging transportation technology that has been driving demand for more charging stations available to the public in recent years. Many cities are exploring incorporating standards into their codes to allow or require developments to provide EV charging stations. There are a range of options for communities to explore when adding these standards to their code. The spectrum typically starts with discretionary standards that generally allow EV chargers with basic parameters. It can then increase to requiring certain types of uses to be EV ready, which means requiring the installation of the electrical infrastructure for the eventual EV charging station to be installed. The more prescriptive regulations can directly lead to requiring the installation of EV charging stations; these standards often vary depending on the scale of the use. It is also helpful to understand that there are different charger levels demonstrated by the following graphic: trigger AC Level One - r�• r�r VOLTAGE 120v 1-Phase AC AMPS 12-16 Amps CHARGING LOADS 1.4 to 1.9 KW CHARGE TIME FOR VEHICLE 3-5 Miles of Range Per Hour AC Level Two 4wbo VOLTAGE 208V or 240V 1-Phase AC AMPS 12-80 Amps (Typ. 32 Amps) CHARGING LOADS 2.5 to 19,2 kW (Typ. 7 kW) CHARGE TIME FOR VEHICLE 10-20 Miles of Range Per Hour DC Fast Charge VOLTAGE 208V or 480V 3-Phase AC AMPS <125 Amps (Typ. 60 Amps) CHARGING LOADS <90 kW (Typ. 50 kW) CHARGE TIME FOR VEHICLE 80% Charge in 20-30 Minutes Since Arden Hills is starting from scratch, HKGi recommends a combination approach for residential and nonresidential uses that combines requirements for some EV charging stations to be installed with those only requiring uses to be EV ready. The initial draft language is proposed below. We will look to the Planning Commission to help determine if this is the appropriate level of intervention or if there is a desire to increase or scale back the requirements. 8 Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025 Subd. 1 Electric Vehicle Charging Stations (EVCS) A. Electric vehicle charging stations are allowed in all zoning districts. B. All new single -unit or two -unit dwelling developments shall be provided with an EV ready Level 1 or higher wall plug for charging an electric vehicle. C. Minimum number of EVCS required. 1. For all multi -unit dwellings and nonresidential developments with new parking areas, and existing parking areas proposed to be expanded or reconstructed by more than 25%, the following are required to be provided: a. 5% of the parking area shall be EV ready; b. At least two level one or higher EVCS shall be installed; plus c. At least one accessible parking stall with access to an EVCS level one or higher. D. Accessible Parking Spaces. An EVCS will be considered accessible if it can serve as an accessible parking space as defined and required by the Americans with Disabilities Act (ADA). It is not necessary to designate the EVCS exclusively for the use of vehicles parked in the accessible parking space and it shall not count toward required ADA parking requirements. E. Reductions to EVCS requirements. 1. This number may be reduced by the City if proof can be provided that: a. The cost of installing the EVCS required by this Chapter exceeds five percent of the total project cost; or b. It is not feasible to provide sufficient electrical capacity at the site to power the EVCS. F. EVCS shall be designed and installed to meet the following minimum design requirements: 1. EVCS must be securely installed and protected within any of the following methods: a. A parking island; mounted to an adjacent pedestal, wall, or similar structure. b. Free standing EVCS shall be protected by bollards, structures, or curb. 2. EVCS must be located adjacent to the designated parking spaces in a garage or parking lot, as long as the devices do not encroach into the required dimensions of the parking space (length, width, and height clearances). 3. EVCS shall be setback at least three feet from any property line. However, upon written request from the property owner, the City may reduce this setback requirement pursuant to a finding of necessity and public convenience. 4. Where EVCS is located within three feet of the public right-of-way, the location must be approved by the City. 5. EVCS shall be designed and located so as not impede pedestrian walkways or vehicle circulation. 6. EVCS cords must be retractable or have the ability to be hung sufficiently above the ground when not in use. The cords shall not extend across sidewalks or trails during charging. V, Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025 7. EVCS must be installed per manufacturer specification, with contact information provided on each charger for reporting or maintenance concerns. 8. EVCS must comply with all applicable building codes and relevant ADA requirements. 9. Any EVCS in a single -unit or two -unit dwelling shall be stored on the exterior wall of the home, in the garage, or on a freestanding pole with footings within the property adjacent to the parking area. 10. EVCS shall be maintained in good condition and functional at all times, including free of any rust. When an EVSE is not operational for 30 consecutive days, it shall be removed or have a repair plan approved by the City through the procedures in Section 1370. Signage The Sign Code was updated fairly recently to comply with the Supreme Court ruling in Reed vs. Town of Gilbert (2015) acknowledging that governments cannot regulate sign content because it's protected as free speech under the First Amendment. The Sign Code is currently separate from the Zoning Code; through this code update it is proposed to be included in the Development Standards chapter for easier administration. HKGi suggests changes to allow more signage for businesses, simplify the City's review and permitting process, and make permanent sign regulations more flexible. We'll discuss the existing sign table to explore adjusting standards for nonresidential districts, including an overview of signage size, type, height, and illumination. We'll also briefly discuss improvements to the sign area calculation and propose to allow more dynamic display signs while ensuring the standards are appropriate and consistent. The Planning Commission should review the attached existing sign table and consider what signage looks like in other communities that could be utilized as an example to further explore. Landscaping Ensuring sufficient landscaping requirements can improve the character and natural environment in a community. However, there are times when landscaping requirements are too restrictive and create unnecessary barriers to development. HKGi has observed that this section of the code could use further review on the minimum tree planting requirements. Currently the tree planting requirements are related to the gross square footage of a building. For larger buildings with a large footprint and/or multiple floors this can require overplanting of a lot, resulting in challenges to find space for all of the required vegetation and ultimately impacting the health of the trees. Alternative approaches base tree requirements on the amount of area available to plant and use a ratio of number of trees to square feet of landscaped area to establish the appropriate number for the site. 10 Planning Commission Meeting — Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025 Exterior Storage (Commercial) It is common for nonresidential properties to have exterior storage concerns, whether it's an excessive amount or an unsightly appearance of vehicles and other materials stored on the property. The current code language is very general and vague, making it difficult for staff to administer and enforce: • Vehicles, including but not limited to cars, trucks, buses and RV's parked and/or stored in public view for more than a period of seven (7) days shall be prohibited unless allowed by the permitted business or industrial use, except as regulated in Section 1325.12. • Inoperable and Unlicensed Vehicles. Exterior storage of passenger vehicles, commercial vehicles, recreational vehicles, trucks, boats and watercraft that are in an inoperable condition or are unlicensed shall not be parked outdoors in the city for a period exceeding seven days. During the meeting we will discuss the direction that HKGi recommends pursuing for the proposed elements as an approach to increasing these standards: • Setting a maximum percentage of the property to be allocated to accessory storage. • Regulating overnight parking of various types of vehicles by differentiating between company vehicles, customer vehicles, scrap vehicles, semitrailers, etc. • Requiring the location of accessory storage and certain vehicles in the side or rear yard, including provisions for what is allowed if the property is located on a corner lot. • Requiring increased screening provisions for accessory storage or vehicles from public view. • Limiting the height of the accessory storage or vehicles with additional toppers. Outdoor Lighting Arden Hills lighting standards are very brief and generally lack detail. HKGi believes they could be dialed up to ensure that lighting is not impacting health, safety, and welfare. Currently the code regulates illumination as: • Any light or combination of lights shall not cast light that exceeds a meter reading of one foot candle on the travel lanes of adjoining public streets or 0.4 foot candles on adjoining residential property. HKGi recommends including provisions that state that lighting shall not impact visibility and also prohibit flashing, moving, or intermittent lighting which could be hazardous. Another recommendation is to reduce the 0.4 foot candle allowance at the property line to zero to ensure no lighting is disrupting adjacent properties. In addition, dynamic displays are currently only allowed on drive-thru menu signs. This restriction is out of touch with other metro communities and should be expanded to allow reasonable use of dynamic displays in nonresidential districts. QUESTIONS FOR DISCUSSION • Are there any concerns with the proposed approaches for the identified topics? Consider if some topics are too restrictive or too flexible. 11 Planning Commission Meeting —Zoning and Subdivision Ordinance Revisions — Work Session #2 —April 9, 2025 • Are there any development standards or aspects of the identified topics that should be further analyzed or are in need of updates? • Aside from the topics identified, are you seeing any other concerns in the community that could be addressed through development standards? What about regulations around Fences/Screening? NEXT STEPS Following Work Session #2, HKGi will draft revisions to the zoning code text and review the proposed changes with staff. A summary of the session will be forwarded to the City Council. Work Session #3 will focus on use specific standards as well as recommended changes to the general procedures and the subdivision code. ATTACHMENTS • DRAFT Zoning Text from Work Session #1 • DRAFT Lot Standards Table • DRAFT Site Standards Table • DRAFT Principal Use Table • DRAFT Accessory Use Table • Existing Sign Table 12 � u v o a u a v 0 Z U u x m •Y LL 3 — CO u a v a u v m m a a v � y a m E— ER o m a a v m V Z a v ar � N m M c c N (6 N f0 t u u — Oq hA N 00 N N T v v ai u - o 00 v o o c 'o c c v 0 u O_ 0-Q 0 y .O O Y L M E i 0 L (6 f0 O- CL 4J N u Q. 0 0 p H �+ U OA C1A N T 0 N O Q t6 O �n 0 N 0 0 T — — F N -0m E O Y a0+ OD ai 0 •U .0 4! @ Y C 5 u O u u 0 Q C 0 H in N O O v to i E E\ Y T T T u v u E E a` coy L° L�; z coy u a D F- > � v u a O u a v L O F � Z U a u v u x x a x � N w LL c Vf v 7o L v a m E m U m V a u a a m u m Z u U r N � N u a x x In a u u v 00 � N Y v � u _ o ai o 0 U U C Ci u E c m v m w 3 o o Q co i 0 0 N ? O y 'Y T to vI p m E w Q 0 0 Q 7 fl_ 7 C N coW in T 00 v X L i 0 L pp U u O 3 U v Qj N c O1 O O =- (o m VNI 0 E mu muv v 7 u Q c ¢ O U m co 0 F 0 2 o 2 O vi cn AGENDA ITEM - 3B -ADEN HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director SUBJECT: 2026 — 2030 Capital Improvement Plan (CIP) Budgeted Amount: Actual Amount: Funding Source: N/A N/A Various Council Should Consider Provide feedback to staff on Preliminary 2026 — 2030 CIP Plan. Background Annually, the City prepares a five (5) year Capital Improvement Plan for budgeting and forecasting. The focus of the CIP is on the maintenance and protection of the City's existing assets, redevelopment, and investment in new initiatives. The CIP is part of the budget process, but it is not a budget; it is a plan, and one that changes often. The CIP does not commit the council to the proposed projects, nor implement the assumptions made during the preparation; however, this is the basis for the 2026 Budget as we continue with its preparation. The City has a finite amount of resources, so prioritizing and then being able to finance projects is crucial for ensuring the city's long-term sustainability and being responsible stewards of the city's investments. Staff has been working on completing a comprehensive study of the City's current and future needs for infrastructure projects to better estimate project costs and ensure more accurate forecasting of available fund balances. Discussion A preliminary plan has been prepared and is attached which includes a summary of projects, detailed project sheets, sources of funds, and estimated fund balances (since the operating budgets have not yet been completed, these fund balances are estimated operating costs). Information is included on street and park projects going out ten (10) years even though our CIP is only for five years. Please note that project timelines are subject to change and that the current timeline is City Staff s best estimate. The 2025-2029 CIP was a $29.6 million plan, while the proposed 2026-2030 CIP is listed for $37.1 million in expenditures. This is a 25.4% increase from the previous year's program or $7,496,516. The largest increases are in Parks and Streets due to the timing of trail & PMP projects and changes Page 1 of 4 in cost assumptions. There are two PMP projects included in the 2025-2029 CIP, whereas three PMP projects are included within the 2026-2030. The largest decrease is in the Sewer fund due to changes in cost assumptions. PIR Fund • The City has about $60 million of streets and trails (based on 29.42 miles of city streets). Estimating the useful life of these assets at 40 years would require an annual investment of approximately $1.5 million. The current funding sources, which consist of the tax levy, Municipal State Aid, and special assessments account for about $1.3M on average per year for 2026-2030. This gap in the CIP fluctuates from year to year, but will need to be addressed. • A property tax levy of $250,000 is being proposed for 2026, which is unchanged from 2025. Based on potential projects, this amount should be increased to ensure there is appropriate funding to meet future project expenditures. • Current projections include prepayments of special assessments, which is based on a 5-year historical collection rate of 40%. • The Old Highway 10 Trail project is programmed for 2026 and estimated to cost $4.5 million, with the City's cost estimated to be $1.2 million, and the remaining $3.2 million is expected to be funded through grants and Ramsey County. Of the City's cost, approximately $587,000 would be Municipal State Aid eligible. The City did not receive state bonding dollars for this project. • The Lake Johanna Boulevard Trail is programmed to start in 2027 and is estimated to cost $2 million, with $1.49 million expected to be Municipal State Aid eligible. • The City has been able to self -finance the special assessment portion of the PMP street projects thus far. However, with the cost of these projects increasing, the City should discuss alternative and long-term financing methods for these projects. Some options to the City could include: o Bonding biennially for the special assessment portion of the PMP street projects o Bonding annually for all projects within the PIR fund o A dual approach that increases the property tax levy for smaller projects and utilizes bond financing for the larger infrastructure projects Bonding provides the near -term cash needed to fund projects and reduces the overall impact to the PIR fund through leveled and structured debt service payments. There is not sufficient MSA funds to cover the projects included in the CIP for the next 10 years. Based on current projections, our MSA fund will be short by $2.1 million at the end of 2035 and won't be positive again until 2042. Attachment C is a summary of the City's MSA account as of June 30, 2025. There is a definite need to stay on top of street improvement projects to ensure streets reach their useful lives and don't require costly premature full reconstructions. Several areas of the City are reaching those crucial ages where significant outlay is needed to ensure the long-term vitality of the streets. The 3 types of street improvement projects being considered based on condition are: o Resurfacing is the milling of the top 1.5 to 2 inch surface layer of street pavement and overlaying the street with a new bituminous surface layer. o Full Depth Reclamation involves spot repair of existing curb, milling or reclaiming the full depth of existing bituminous pavement, blending milled material with underlying aggregate material and installing a new bituminous pavement section. Page 2 of 4 o Reconstruction involves removal and replacement of larger quantities of existing curb, installing underlying subgrade correction materials, new aggregate base and a new bituminous pavement section. Projects were programmed to get the City on a schedule of completing a major street reconstruction project every other year. Future PMP projects included in the CIP (2030 and beyond) assume Full Depth Reclamation will be required. Costs will decrease if Resurfacing is required and increase if Reconstruction is required. Public Safety Capital Equipment Fund • The fund is currently being used to account for capital expenditures made by the Lake Johanna Fire Department. • Debt service on the new fire station will begin in 2027 at approximately $270,000 per year. • Self -Contained Breathing Apparatus (SCBA) replacements are scheduled for 2026, with engine/ladder truck replacements scheduled for 2027. • A property tax levy of $300,000 is being proposed for 2026, which includes $40,000 that will go towards the reserve bank for the 6 new fire captains. Equipment & Building Replacement Fund • The current plan includes recommendations from the comprehensive building reserve study that was completed by Reserve Advisors in May 2025. The plan includes replacing the hydraulic elevator system, furnishings, and security system in 2027, replacing the City Hall air handlers in 2029, and replacing the City Hall roof, entrance canopy and masonry, and concrete flatwork in 2030. The current $100,000 tax levy does not support the needs of this fund. A property tax levy of $250,000 is being proposed for 2026 and forward, which is an increase of $150,000 per year relative to 2025. This change will ensure there is appropriate funding to meet future expenditures. Utility Funds • Public Works staff continues to evaluate the condition of City utilities throughout the community. The majority of street projects currently include a minimum amount for isolated utility repairs, but these amounts could increase as locations are identified where broader water, sanitary sewer, and drainage replacement is needed. • For the Sewer Fund, no I&I grant funds have been included in the plan as the amounts are unpredictable. Rate increase assumptions are as follows: ■ Water — 2026-2028 (6%), 2029-2035 (3%) ■ Sewer— 2026-2035 (3%) ■ Storm — 2026-2028 (6%), 2029-2035 (3%) Council Direction Staff is seeking direction from the City Council regarding the following items: Page 3 of 4 2026 Projects As we review the 2026 projects, does the Council have any questions, comments or concerns about including them during budget preparation? 2026 Property Tax Levy The levies for the Equipment/Building Replacement (from $100,000 to $250,000) and Public Safety Capital ($260,000 to $300,000) funds are currently proposed to increase in this plan. What increases, if any, should staff assume? 2026 Rate Increases - Enterprise Funds A rate study was completed in 2018. Annually, staff perform a review to ensure rates are at an appropriate level in order to meet future anticipated expenditures. Rate increase assumptions are proposed in 2026 and in future years in order to maintain a positive fund balance across the three funds. What changes, if any, should staff assume? Local Government Aid (LGA) The omnibus tax bill includes an $80 million annual increase in local government aid. Arden Hills received $121,471 of LGA in 2024 and is expected to receive $122,591 in 2025. Staff recommends that these funds are not used for general operations (the state has unallotted LGA in the past) but instead direct them toward capital projects. They are included in the PIR Fund in this plan, similar to last year. CIP Franchise Fees Update Included in this budget are franchise fee revenues of $435,000 annually that will be used to offset debt service for the new fire station of approximately $270,000 annually. Excess franchise fees will be approximately $165,000 annually. During the October 14, 2024 Work Session, Council's consensus was to direct any excess franchise fees towards paying down the principal balance on the bond. The City may elect, starting on February 1, 2035, to prepay the bond. Staff will bring this topic back at a future discussion upon completion of the new fire station project. Budget Impact The Council should review the estimated fund balances and funding sources with special attention given to the PIR and Equipment/Building Replacement Funds. When considering what tax levy increases are needed to support the capital funds, it should be noted that preliminary results of department submissions and other assumptions have the General Fund expenditures increasing by $677,682, which would equate to an 11.2% levy increase. This is without taking into account any changes to the revenue budget from 2025. Attachment D gives a preliminary snapshot of the increases being considered for the General Fund. 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Attachment B Air* 10000 ,-,�A V EN ]HILLS 2026-2030 Proposed CAPITAL IMPROVEMENT PLAN CITY OF ARDEN HILLS Council Work Session July 14, 2025 TABLE OF CONTENTS Section Department Summary Capital Improvement Plan by Department Capital Improvement Project Detail Sheets Projects by Funding Source Sources and Uses of Funds - Baseline Sources and Uses of Funds - Proposed Page 1 2 5 78 83 91 2026 through 2030 Capital Improvement Plan Arden Hllls, MN Department Summary Department 2026 2027 2028 2029 2030 Total Economic Development 270,000 40,000 310,000 Equipment 751,500 865,620 531,120 430,905 431,000 3,010,145 Government Buildings 140,855 59,781 520,822 721ALSB Parks Department 5,716,725 1,519,225 2,155,225 372,725 230,000 :,993,900 Public Safety 2SZ408 695,373 469,808 319,535 383,530 2,120,654 Sanitary Sewer Department 190,000 720,000 683,000 24,000 1,617,000 Street Department 3,300,000 6,945,000 5,770,000 15,415,000 Water Department 4,924,750 1,475,000 7,520,000 13,919,750 GRAND TOTAL 15,405,383 5,456,073 17,Q21,153 1,865,946 7,359,352 47,107,907 1 Produced usinj Plan -It CIP Software Page 1 / 1 2026 through 2030 Capital Improvement Plan Arden Hllls, MN Projects By Department Department Project # Priority 2026 2027 2028 2029 2030 Total Economic Development Gateway Signs 25-EDA-001 270,000 40,000 310,000 Economic Development Total 270,000 40,000 0 0 0 310,000 Equipment Auto Greaser Installation for asset 85135 26-Eqp-005 3 11,500 11,500 Emergency Generator Replacement Schedule 27-Eqp-004 2 150,000 154,500 159,135 463,635 Pipeline Inspection Push Camera 26-Eqp-004 3 12,000 12,000 System Replace 1993 Case 621 Loader #103 25-Eqp-001 300,000 300,000 Replace 1996 Redi-Haul Trailer #108 26-Eqp-002 3 18,000 18,000 Replace 1998 Tow Behind Air Compressor #107 28-Eqp-003 3 36,050 36,050 Replace 2000 Backhoe #204 27-Eqp-002 3 172,010 172,010 Replace 2009 Husqavarna Pavement Saw #113 28-Eqp-002 3 10,300 10,300 Replace 2009 Sterling Acterra Truck #431 27-EgpV-001 3 144,500 159,135 303,635 Replace 2012 Workman #445 29-Eqp-003 3 36,050 36,050 Replace 2013 Ford Escape #504 26-EgpV-003 41,500 41,500 Replace 2015 Ford F-450 Plow/Dump Truck #320 27-EgpV-003 2 145,000 145,000 Replace 2016 F-350 Pickup w/Liftgate #455 27-EgpV-002 4 84,975 84,975 Replace 2016 F-350 wN-Plow and Liftgate #215 26-EgpV-001 3 85,000 85,000 Replace 2016 Stepp Asphalt Patch Trailer #121 28-Eqp-004 3 77,250 77,250 Replace 2016 Workman #456 30-Eqp-002 3 36,050 36,050 Replace 2017 Mack Plow/Wing/Dump Truck #123 28-EgpV-001 5 154,500 207,700 362,200 Replace 2018 Ford Escape #505 30-EgpV-001 41,200 41,200 Replace 2018 Toro Large Area 26-Eqp-001 3 114,000 114,000 Mower #457 Replace 2019 Bobcat Miller/Planer #129 29-Eqp-002 3 16,480 16,480 Replace 2019 Ford F-150 #602 29-EgpV-001 3 46,350 46,350 Replace 2019 Ford F-150 Ext Cab #601 28-EgpV-002 3 46,350 46,350 Replace 2019 Ford F350 Crew Cab w/Tommygate #85323 29-EgpV--002 4 77,250 77,250 Replace 2020 Ford F-150 #603 30-EgpV-002 3 46,350 46,350 Replace 2022 Ford F-250 w/Service Body 30-EgpV-004 3 82,400 82,400 Replace 2022 Ford F-350 w/Plow & Tommygate 30-EgpV-003 4 82,400 82,400 Replace 2023 Bobcat Toolcat #85478 29-Eqp-004 2 77,100 77,100 Replace 2025 Bobcat Toolcat 30-Eqp-004 3 80,000 80,000 2 Produced Using Plan -It CIP Software Page 1 / 3 Department Project # Priority 2026 2027 2028 2029 2030 Total Replace 2 Toro Zero Turn Mowers 30-Eqp-005 3 42,000 42,000 Asset 85485, 85486 Replace Bobcat Rotary Brushcutter 30-Eqp-003 2 15,450 15,450 #440 Replace Bobcat Snowblower 84" 28-Eqp-001 3 270 9,270 #118 Replace Hotsy Pressure Washer 30-Eqp-001 4 5,150 5,150 #470 Replace Snowblower 72" #468 29-Eqp-001 4 8,240 8,240 Turf Fertilizer and Herbicide 26-Eqp-003 3 5,000 25,000 Sprayer Equipment Total 751,500 865,620 531,120 430,905 431,000 3,010,145 Government Buildings Air Handler/HVAC Maintenance 29-BLDG-001 5 59,781 59,781 City Hall Elevator 27-BLDG-001 4 103,507 103,507 City Hall Entrance Canopy & 30-BLDG-002 4 102,604 102,604 Masonry Replacements City Hall Furnishings 27-BLDG-002 4 21,342 21,342 City Hall Roof 30-BLDG-001 3 410,278 410,278 City Hall Security System 27-BLDG-003 4 16,006 16,006 Concrete Flatwork, Partial 30-BLDG-003 5 7,940 7,940 Government Buildings Total 0 140,855 0 59,781 520,822 721,458 Parks Department Arden Oaks Park ADA 26-Park-002 3 7,500 67,500 Improvements County Road E Trail Improvements 26-Park-003 3 75,000 375,000 GRG Floral Park NRMB 26-Park-006 5,225 5,225 5,225 5,225 20,900 GRG Hazelnut & Chatham NRMB 26-Park-007 4,000 4,000 8,000 Hamline Avenue N Trail Connection 26-Park-001 3 60,000 160,000 Improvement Hard Court & Trail Rehabilitation 26-Park-005 3 50,000 220,000 670,000 Hockey Rink Board Rehabilitation 30-Park-001 4 230,000 230,000 Lake Johanna Blvd Trail 28-Park-001 3 50,000 1,750,000 2,000,000 Old Hwy 10 Trail - 96 to Valentine 26-Park-004 4,500,000 4,500,000 Park Park Shelter Replacements 26-Park-008 4 170,000 92,500 262,500 Perry Park Improvements 27-Park-002 4 520,000 25,000 545,000 Playground Structure Replacement 27-Park-001 3 20,000 275,000 795,000 Snelling Ave N. & Royal Hills Trail 26-Park-009 2 360,000 360,000 Improvements Parks Department Total 5,716,725 1,519,225 2,155,225 372,725 230,000 9,993,900 Public Safety Lake Johanna Fire Dept Fire Station 27-Pub-005 265,800 269,050 266,800 269,300 1,070,950 LJFD Engine/Ladder Replacement 27-Pub-001 279,510 279,510 LJFD General Equipment 26-Pub-003 201,588 56,167 16,281 52,735 7,508 334,279 LJFD Rescue/Command/Utility 27-Pub-002 50,820 29,040 111,877 0 106,722 298,459 Vehicle Replacement LJFD Station Capital 26-Pub-004 0 64,856 72,600 0 0 137,456 Public Safety Total 252,408 695,373 469,808 319,535 383,530 2,120,654 3 Produced Using Plan -It CIP Software Page 213 Department Project # Priority 2026 2027 2028 2029 2030 Total Sanitary Sewer Department Lift Station Rehabilitation 26-Sew-002 2 190,000 60,000 223,000 24,000 497,000 Sewer Lining/Rehabilitation 26-Sew-001 2 660,000 460,000 1,120,000 Sanitary Sewer Department Total 190,000 720,000 0 683,000 24,000 1,617,000 Street Department 2026 PMP 26-Str-001 2 3,300,000 3,300,000 2028 PMP 28-Str-001 2 6,345,000 6,345,000 2030 PMP 30-Str-001 2 5,770,000 5,770,000 Street Department Total 3,300,000 0 6,345,000 0 5,770,000 15,415,000 Water Department Booster Station Improvements 27-W-001 2 200,000 200,000 Lake Johanna Blvd Watermain 26-W-002 3 20,000 500,000 520,000 Assessment TCAAP New Booster Station 26-W-001 2 1,500,000 1,500,000 TCAAP Trunk Water Improvements 21-W-005 3 1,500,000 1,500,000 (Spine Road) TCAAP Water Tower 28-W-001 3 500,000 7,000,000 7,500,000 Trunk Water Main Condition 26-W-003 2 20,000 20,000 40,000 Assessment Trunk Water Main Improvements - 26-W-005 1 800,000 800,000 Roseville Water Meter Replacement 26-W-006 3 530,000 900,000 1,430,000 Water System Model Update 26-W-007 3 42,750 42,750 Water Tower Maintenance 26-W-004 2 12,000 375,000 387,000 Water Department Total 4,924,750 1,475,000 7,520,000 0 0 13,919,750 GRAND TOTAL 15,405,383 5,456,073 17,021,153 1,865,946 7,359,352 47,107,907 4 Produced Using Plan -It CIP Software Page 3 / 3 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Str-001 Project Name 2026 PIMP Total Project Cost $3,300,000 Department Street Department Type Improvement Category Streets: Reconstruction Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous pavement, trail rehabilitation repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs, watermain replacement and relocation. Street segments include: Karth Lake Dr (Pleasant Dr to Cul-de-Sac), Pleasant Drive (Amble to Karth Lake Dr), Pleasant Circle, Amble Drive (Karth Lake Dr to Lexington Avenue), Karth Lake Circle, and Cummings Park Drive. Retaining wall rehab, BMP-Phase 2, outfall sediment removal and grit chamber additions. justification Pavement conditions are showing distress with condition ratings from 33 to 62, pavement conditions will continue to decline. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Expenditures Construction/Maintenance Funding Sources Capital Improvement Funds (PIR) Other Surface Water Mgmt Utility Funds Water Utility Funds Sanitary Sewer Utility Fund 2026 3,300,000 Total 3,300,000 2027 0 0 2028 0 0 2029 0 0 2030 0 0 Total 3,300,000 3,300,000 2026 2027 2028 2029 2030 Total 1,170,000 0 0 0 0 1,170,000 930,000 0 0 0 0 930,000 500,000 0 0 0 0 500,000 500,000 0 0 0 0 500,000 200,000 0 0 0 0 200,000 Total 3,300,000 0 0 0 0 3,300,000 5 Produced Using Plan -It CIP Software Page 1 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 28-Str-001 Project Name 2028 PIMP Total Project Cost $6,345,000 Department Street Department Type Improvement Category Streets: Reconstruction Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing as mill & overlay or full depth reclamation with new bituminous pavement, repairs to storm sewer inlets, dredging Fernwood, Hunters and Benton ponds and adding grit chambers, repairs to sanitary sewer manholes and castings, CIPP lining of existing clay pipe, watermain replacement within Benton Way neighborhood that affects the streets, hydrant and valve repairs. Street segments include: Benton Way, Tiller Lane (Lexington to Cannon Ave), Cannon Ave (Tiller Ln to Dunlap), Dunlap (Cannon Ave to Tiller Lane), Pine Tree Dr, Harriet Ave, Walden PI, Lametti Ln, Lametti Ct, Bussard Ct, Hunters Ct, Fernwood St, Dellwood Ave and Carlton Dr. justification Pavement conditions are showing distress with condition ratings from 15 to 59. Pavement conditions will continue to decline. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City, extensive large area patching was performed in 2022 by Public Works. Watermain within Benton Way neighborhood consists of 58-year old cast iron pipe and has experienced several breaks in recent years, the goal will be to replace the segments that could impact the new road surface. Pond dredging is overdue in several ponds within the project corridor, City staff has received feedback from residents to perform maintenance. CIPP lining of the existing clay sanitary sewer pipe will prevent inflow and infiltration and root intrusion as well as extending the life of the pipe for 50+years. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 6,345,000 0 0 6,345,000 Total 0 0 6,345,000 0 0 6,345,000 Funding Sources 2026 2027 2028 2029 2030 Total Other 0 0 2,075,000 0 0 2,075,000 Surface Water Mgmt Utility Funds 0 0 1,410,000 0 0 1,410,000 Capital Improvement Funds (PIR) 0 0 1,280,000 0 0 1,280,000 Sanitary Sewer Utility Fund 0 0 620,000 0 0 620,000 State Aid 0 0 480,000 0 0 480,000 Water Utility Funds 0 0 480,000 0 0 480,000 Total 0 0 6,345,000 0 0 6,345,000 6 Produced Using Plan -It CIP Software Page 2 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-Str-001 Project Name 2030 PMP Total Project Cost $5,770,000 Department Street Department Type Improvement Category Streets: Reconstruction Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description Proposed improvements to Lake Valentine Rd. (Old Hwy 10 to MVHS), Northwoods Dr (Red Fox to cul-de-sac), Red Fox Rd (Lexington to cul-de-sac), Grey Fox (Lexington to Highway 51), Dunlap Street N, Connelly Ave, and Hamline Ave N (County Rd E to dead end) . Elmer Anderson Trail Rehabilitation. Improvements include spot repair to existing curb, repairs to storm sewer catch basins, hydrant repairs, sanitary sewer manhole and casting repairs and CIPP lining at Red Fox Road. Pavement is proposed to be milled or full depth reclamation with new bituminous pavement. Replace existing watermain along Grey Fox Road. Construct a 12-inch watermain loop from Grey Fox Rd to Red Fox Rd. Replace water services on Dunlap St. justification Existing street pavement conditions are declining with ratings from 25 to 44. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City, extensive large area patching was conducted in 2024. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 0 0 5,770,000 5,770,000 Funding Sources Total 0 2026 0 2027 0 2028 0 2029 5,770,000 2030 5,770,000 Total Other 0 0 0 0 2,300,000 2,300,000 Capital Improvement Funds (PIR) 0 0 0 0 1,230,000 1,230,000 Water Utility Funds 0 0 0 0 1,025,000 1,025,000 State Aid 0 0 0 0 880,000 880,000 Sanitary Sewer Utility Fund 0 0 0 0 175,000 175,000 Surface Water Mgmt Utility Funds 0 0 0 0 160,000 160,000 Total 0 0 0 0 5,770,000 5,770,000 7 Produced Using Plan -It CIP Software Page 3 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 29-BLDG-001 Project Name Air Handler/HVAC Maintenance Total Project Cost $59,781 Contact Building Official Department Government Buildings Type Maintenance Category Building Repair & Maint Priority 5 Future Consideration Status Active Useful Life 50 years Description This will cover ongoning preventitive maintenance and replacement parts for the existing air handlers to keep them operational. justification Consistent maintenance of the air handlers and HVAC system will ensure the longest possible usefule lifespan before replacement is required. Refer to Reserve Advisors Study, Pages 4.20-4.21. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 0 59,781 0 59,781 Total 0 0 0 59,781 0 59,781 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 9,781 0 59,781 Total 0 0 0 59,781 0 59,781 8 Produced Using Plan -It CIP Software Page 4 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-002 Project Name Arden Oaks Park ADA Improvements Total Project Cost $67,500 Contact Park & Recreation Mgr Department Parks Department Type Improvement Category Park Capital Improvements Priority 3 Important Status Active Useful Life 25 years Description In 2025 as part of the Arden Oaks Park improvements, the bid alternative for ADA improvements was removed from the scope of work due to budget constraints. The ADA Improvements include concrete pedestrian ramp access from Arden Oaks Drive, bituminous trail improvements, ADA portable toilet pad with enclosure. justification ADA improvements are necessary to provide accessibility to the park amenities. Currently, there is no ADA access. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 67,500 0 0 0 0 67,500 Total 67,500 0 0 0 0 67,500 Funding Sources 2026 2027 2028 2029 2030 Total Capital Improvement Funds (PIR) 67,500 0 0 0 0 67,500 Total 67,500 0 0 0 0 67,500 9 Produced Using Plan -It CIP Software Page 5 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Eqp-005 Project Name Auto Greaser Installation for asset 85135 Total Project Cost $11,500 Department Equipment Category Equipment: Public Works Status Active Contact Public Works Director Type Equipment Priority 3Important Useful Life 12 years Description Parts and labor to outfit asset 85135 plow truck with an auto greaser system. This system minimizes maintenance and provides longevity to the truck chassis and plow equipment moving parts. justification The single axles plow truck is used in harsh conditions, namely road salt. The greasing system provides expanded dependability and extended life on moving chassis and plow parts. This truck is used for emergency operations. Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 11,500 0 0 0 0 11,500 Total 11,500 0 0 0 0 11,500 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 11,500 0 0 0 0 11,500 Total 11,500 0 0 0 0 11,500 10 Produced Using Plan -It CIP Software Page 6 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-W-001 Project Name Booster Station Improvements Total Project Cost $200,000 Department Water Department Type Unassigned Category Utility Maintenance Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description Booster Station motor pump rehab, minor electrical components, building and site improvements - $200,000 justification The booster station is a critical component of the water distribution system to supply water to the northern portion of the City. Proactive rehabilitation will better manage risks associated with water supply disruptions. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 200,000 0 0 0 200,000 Total 0 200,000 0 0 0 200,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Utility Funds 0 200,000 0 0 0 200,000 Total 0 200,000 0 0 0 200,000 11 Produced Using Plan -It CIP Software Page 7 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-BLDG-001 Project Name City Hall Elevator Total Project Cost $103,507 Department Government Buildings Category Building Repair & Maint Status Active Contact Building Official Type Improvement Priority 4 Less Important Useful Life 20 years Description Upgrades to the City Hall elevator system. justification The elevator currently in use at City Hall is original to the building. Most elevator components have an estimated lifespan of 25 years, at this point the original components have usually become obsolete. Refer to pages 4.13 and 4.25-4.26 of the full reserve study. Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 103,507 0 0 0 103,507 Total 0 103,507 0 0 0 103,507 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 103,507 0 0 0 103,507 Total 0 103,507 0 0 0 103,507 12 Produced Using Plan -It CIP Software Page 8 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-BLDG-002 Project Name City Hall Entrance Canopy & Masonry Replacements Total Project Cost $102,604 Department Government Buildings Category Building Repair & Maint Status Active Contact Building Official Type Maintenance Priority 4 Less Important Useful Life 20 years Description Replacement of deteriorating masonry and grout work as well as painting of corroded steel components. justification Lintels and other structural steel components are starting to corrode, and the brick facade is showing evidence of weeping. Further explanation is provided in the Reserve Advisors Full Reserve Study, Pages 4.2-4.7. Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund 2026 2027 2028 2029 0 0 0 0 Total 0 0 0 0 2026 2027 2028 2029 0 0 0 0 Total 0 0 0 0 2030 Total 102,604 102,604 102,604 102,604 2030 Total 102,604 102,604 102,604 102,604 13 Produced Using Plan -It CIP Software Page 9 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-BLDG-002 Project Name City Hall Furnishings Total Project Cost $46,445 Department Government Buildings Category Building Repair & Maint Status Active Description Update City Hall furnishings and equipment which vary in age. Contact Building Official Type Equipment Priority 4 Less Important Useful Life 20 years justification Useful life of different elements greatly vary, but it is recommended to budget for replacements, Reference Reserve Advisors Study, pages 4.15 - 4.17. Expenditures 2026 2027 2028 2029 2030 Total Future Equip/Vehicles/Furnishings 0 21,342 0 0 0 21,342 25,103 Total 0 21,342 0 0 0 21,342 Funding Sources 2026 2027 2028 2029 2030 Total Future Equipment/Building Replacement Fund 1,342 0 0 0 21,342 25,103 Total 0 21,342 0 0 0 21,342 14 Produced Using Plan -It CIP Software Page 10 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-BLDG-001 Project Name City Hall Roof Total Project Cost $580,278 Contact Building Official Department Government Buildings Type Maintenance Category Building Repair & Maint Priority 3 Important Status Active Useful Life 25 years TCAAP No Description Complete replacement of all buit-up roof components. justification The current roof system is mostly original from the time of the buildings construction and is reaching the end of it's useful lifespan. Prior Expenditures 170,000 Construction/Maintenance Prior Funding Sources 170,000 Equipment/Building Replacement Fund 2026 2027 2028 2029 0 0 0 0 Total 0 0 0 0 2026 2027 2028 2029 0 0 0 0 Total 0 0 0 0 2030 Total 410,278 410,278 410,278 410,278 2030 Total 410,278 410,278 410,278 410,278 15 Produced Using Plan -It CIP Software Page 11 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-BLDG-003 Project Name City Hall Security System Total Project Cost $36,097 Department Government Buildings Category Building Repair & Maint Status Active Contact Building Official Type Maintenance Priority 4 Less Important Useful Life 15 years Description The current security systems will be approaching the end of their useful life and should be budgeted for phased replacement. justification New systems would result in a more secure building. As long as current systems are operational, the time of replacement would be at the discretion of the City. Expenditures 2026 2027 2028 2029 2030 Total Future Equip/Vehicles/Furnishings 0 16,006 0 0 0 16,006 20,091 Total 0 16,006 0 0 0 16,006 Funding Sources 2026 2027 2028 2029 2030 Total Future Equipment/Building Replacement Fund 0 16,006 0 0 0 16,006 20,091 Total 0 16,006 0 0 0 16,006 16 Produced Using Plan -It CIP Software Page 12 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-BLDG-003 Project Name Concrete Flatwork, Partial Total Project Cost $17,279 Department Government Buildings Category Building Repair & Maint Status Active Description Approximately 5,400 square feet of concrete flatwork. Contact Building Official Type Maintenance Priority 5 Future Consideration Useful Life 65 years justification Estimate that up to 420 linear feet of curbs and gutters, or thirty percent (30%) of the total, will require replacement during the next 30 years, per Reserve Study, Page 4.34. Expenditures 2026 2027 2028 2029 2030 Total Future Construction/Maintenance 0 0 0 0 7,940 7,940 9,339 Total 0 0 0 0 7,940 7,940 Funding Sources 2026 2027 2028 2029 2030 Total Future Equipment/Building Replacement Fund 0 0 0 0 7,940 7,940 9,339 Total 0 0 0 0 7,940 7,940 17 Produced Using Plan -It CIP Software Page 13 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-003 Project Name County Road E Trail Improvements Total Project Cost $0 Contact Public Works Director Department Parks Department Type Improvement Category Park Capital Improvements Priority 3 Important Status Active Useful Life 25 years Description Incoordination with the Ramsey County paving project on County Rd E, Ramsey County will be constructing anew multi -use grade -separated 10-foot wide bituminous trail connection that extends from Elmer Anderson Trail to Lake Johanna Blvd. Justification Per the County's cost -share policy, the total cost of the trail construction is split 50/50. Constructing the trail along with the County's road paving project in 2026 allows for more efficient planning/design and lowers construction costs. This trail has been identified as a high priority connection. Funding Sources 2026 2027 2028 2029 2030 Total Capital Improvement Funds (PIR) 0 0 187,500 0 0 187,500 Ramsey County 0 0 187,500 0 0 187,500 Total 0 0 375,000 0 0 375,000 18 Produced Using Plan -It CIP Software Page 14 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-Eqp-004 Project Name Emergency Generator Replacement Schedule Total Project Cost $463,635 Department Equipment Type Equipment Category Equipment: Public Works Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description The water department, sewer department, and city hall standby power (EOC) utilizes a total of 4 standby generators ranging in model years (1999-2005). This equipment is in need of a replacement schedule. Estimated auction return is $5,000 each. justification Due to the emergency needs, factors like outdated technology, parts availability, dependability, and repair costs are taken into account with the replacement plan. Additionally, stationary mount natural gas fueled generators are much more efficient and do not suffer from the reliability issues seen with diesel fueled units. PW plans to replace generators on a priority basis. Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 150,000 154,500 159,135 0 463,635 Total 0 150,000 154,500 159,135 0 463,635 Funding Sources 2026 2027 2028 2029 2030 Total Sanitary Sewer Utility Fund 0 145,000 0 77,067 0 222,067 Water Utility Funds 0 0 149,500 0 0 149,500 Equipment/Building Replacement Fund 0 0 0 77,068 0 77,068 Trade -In Value 0 5,000 5,000 5,000 0 15,000 Total 0 150,000 154,500 159,135 0 463,635 19 Produced Using Plan -It CIP Software Page 15 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 25-EDA-001 Project Name Gateway Signs Total Project Cost $310,000 Department Economic Development Type Improvement Category Economic Devi Improvement Priority n/a Status Active TCAAP No Description Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Highway 96 at Lexington Avenue, (3) Lake Valentine Road at 35W, (4) County Road E at Lexington Avenue, (5) Lexington Avenue at County Road F, (6) Lexington Avenue at County Road D, and (7) County Road E at Highway 51. Potential sign locations are not listed in order of priority and are subject to change. There are three existing gateway signs in the following locations: (1) County Road E2 at 1-35W, (2) County Road D at Cleveland Avenue, and (3) Lake Johanna Boulevard at the Roseville border. Staff has budgeted for the completion of an additional gateway sign in 2027 at a location to be determined. Justification Advance the economic development goals in the 2040 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 270,000 40,000 0 0 0 310,000 Total 270.000 40.000 0 0 0 310.000 Funding Sources 2026 2027 2028 2029 2030 Total EDA General Fund 270,000 40,000 0 0 0 310,000 Total 270,000 40,000 0 0 0 310,000 Budget Impact Annual maintenance costs for sign cleaning and care of landscaping is estimated by the Public Works Department at $500 per sign annually. 20 Produced Using Plan -It CIP Software Page 16 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-006 Project Name GRG Floral Park NRMB Total Project Cost $26,125 Department Parks Department Type Unassigned Category Unassigned Priority n/a Status Active Description Partnership with Great River Greening for buckthorn and general habitat management at Floral Park. Prior Expenditures 2026 2027 2028 2029 2030 Total 5,225 Other 5,225 5,225 5,225 5,225 0 20,900 Total 5,225 5,225 5,225 5,225 0 20,900 Prior Funding Sources 2026 2027 2028 2029 2030 Total 5,225 Capital Improvement Funds (PIR) 5,225 5,225 5,225 5,225 0 20,900 Total 5,225 5,225 5,225 5,225 0 20,900 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-007 Project Name GRG Hazelnut & Chatham NRMB Total Project Cost $12,000 Department Parks Department Type Unassigned Category Unassigned Priority n/a Status Active Description Partnership with Great River Greening for buckthorn and general habitat management at Hazelnut & Chatham Parks. Prior Expenditures 2026 2027 2028 2029 2030 Total 4,000 Other 4,000 4,000 0 0 0 8,000 Total 4,000 4,000 0 0 0 8,000 Prior Funding Sources 2026 2027 2028 2029 2030 Total 4,000 Capital Improvement Funds (PIR) 4,000 4,000 0 0 0 8,000 Total 4,000 4,000 0 0 0 8,000 21 Produced Using Plan -It CIP Software Page 17 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-001 Project Name Hamline Avenue N Trail Connection Improvement Total Project Cost $160,000 Department Parks Department Category Park Capital Improvements Status Active Contact Public Works Director Type Improvement Priority 3Important Useful Life 25 years Description Multi -use grade -separated 10-foot wide bituminous trail improvement approximately 500-feet in length along the East side of Ham line Avenue North from the City of Roseville to the existing trail on Hamline Avenue North in Arden Hills. justification This trail improvement has been identified as a high priority connection. Coordination with surrounding agencies provides cost effectiveness and anticipated 2026 construction. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 160,000 0 0 0 0 160,000 Total 160,000 0 0 0 0 160,000 Funding Sources 2026 2027 2028 2029 2030 Total Capital Improvement Funds (PIR) 80,000 0 0 0 0 80,000 Ramsey County 80,000 0 0 0 0 80,000 Total 160,000 0 0 0 0 160,000 22 Produced Using Plan -It CIP Software Page 18 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-005 Project Name Hard Court & Trail Rehabilitation Total Project Cost $755,500 Department Parks Department Type Improvement Category Park Capital Improvements Priority 3Important Status Active Useful Life 20 years TCAAP No Description 2026: Hazelnut Tennis Court & Trail Rehab - $250,000; Arden Manor Court (pending available CDBG funds) - $200,000 2027: Ingerson Basketball Court & New Trail Connections - $165,000; Sampson Basketball Court - $55,000 2033: Valentine Park Basketball Court - $85,500 2044: Cummings Park Sport Court; Royal Hills Sport Court 2048: Floral Park Sport Court 2050: Arden Oaks Basketball Court; Freeway Park Basketball Court justification Proposed improvements are intended to maintain existing court surfaces. Other nearby bituminous surfaces are included if applicable such as trails or trail connections. In general, a court surface life is approximately 25 years before cracks and pavement deformation require full reconstruction. Routine crack filling to prolong court surfaces is being performed. Expenditures 2026 2027 2028 2029 2030 Total Future Construction/Maintenance 450,000 220,000 0 0 0 670,000 85,500 Total 450,000 220,000 0 0 0 670,000 Funding Sources 2026 2027 2028 2029 2030 Total Future Capital Improvement Funds (PIR) 350,000 220,000 0 0 0 570,000 85,500 Grants 100,000 0 0 0 0 100,000 Total 450,000 220,000 0 0 0 670,000 23 Produced Using Plan -It CIP Software Page 19 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-Park-001 Project Name Hockey Rink Board Rehabilitation Total Project Cost $230,000 Department Parks Department Category Park Maintenance Status Active Contact Park & Recreation Mgr Type Maintenance Priority 4 Less Important Useful Life 25 years Description Through inspection, Public Works has determined the hockey boards and fencing at Perry Park and Freeway Park have reached the end of their service life and are in need of replacement. This project is budgeted only to replace the boards and fencing with no other improvements to the hockey rink. justification The condition of the hockey boards are deteriorated beyond spot replacement and the fencing is dilapidated. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 0 0 230,000 230,000 Total 0 0 0 0 230,000 230,000 Funding Sources 2026 2027 2028 2029 2030 Total Capital Improvement Funds (PIR) 0 0 0 0 230,000 230,000 Total 0 0 0 0 230,000 230,000 24 Produced Using Plan -It CIP Software Page 20 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 28-Park-001 Project Name Lake Johanna Blvd Trail Total Project Cost $2,000,000 Department Parks Department Type Improvement Category Park Capital Improvements Priority 3Important Status Active Useful Life 20 years TCAAP No Description Construction of anew 8,100-feet in length, grade separated, 10-ft wide bituminous trail along Lake Johanna Blvd in the North/West orientation from County Rd D to Old Snelling Ave. Justification The new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Lake Johanna Boulevard Corridor between Old Snelling Ave and County Road Din Arden Hills. The proposed Lake Johanna Boulevard trail improvements will provide critical connections between Arden Hills neighborhoods, neighboring Cities, Tony Schmidt Regional Park, Bethel College and Mounds View High School. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 1,490,000 0 0 1,490,000 Planning/Design 0 250,000 260,000 0 0 510,000 Total 0 250.000 1.750.000 0 0 2.000.000 Funding Sources 2026 2027 2028 2029 2030 Total State Aid 0 0 1,490,000 0 0 1,490,000 Capital Improvement Funds (PIR) 0 250,000 260,000 0 0 510,000 Total 0 250,000 1,750,000 0 0 2,000,000 Budget Impact The 8,100-feet of new trail will be the responsibility of the City to maintain. Maintenance includes, snow/ice control (seasonally), crack sealing and fog sealing (approx. every 5 years). 25 Produced Using Plan -It CIP Software Page 21 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-W-002 Project Name Lake Johanna Blvd Watermain Assessment Total Project Cost $520,000 Department Water Department Category Utility Improvements Status Active TCAAP No Contact Public Works Director Type Improvement Priority 3Important Useful Life 50 years Description Condition assessment of 3.600-feet of existing 12-inch Ductile Iron Pipe (DIP) watermain along Lake Johanna Blvd. from County Rd E to Ridgewood Ct. This watermain has experienced a few leaks/breaks in recent years. Proposed replacement of watermain in 2028 if determined by condition assessment. Justification This watermain has experienced a few leaks/breaks in recent years. With the proposed trail improvements along this corridor, tentatively scheduled for construction in 2028, it is important to evaluate the condition of the existing pipe to plan for replacment if needed. The existing watermain material is DIP was installed in 1968 and the soil conditions are unknown but likely corrosive due to its proximity next to Lake Johanna. The funding proposed in 2028 is considered a placeholder until the condition assessment determines a recommendation for replacement of the existing watermain. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 500,000 0 0 500,000 Planning/Design 20,000 0 0 0 0 20,000 Total 20,000 0 500,000 0 0 520,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Utility Funds 20,000 0 500,000 0 0 520,000 Total 20,000 0 500,000 0 0 520,000 26 Produced Using Plan -It CIP Software Page 22 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-Pub-005 Project Name Lake Johanna Fire Dept Fire Station Total Project Cost $2,400,700 Type Improvement Priority n/a Description Repayment of debt service for the construction of a new fire station. Justification Maintaining the fire station is critical to public safety. Department Public Safety Category Public Safety Status Active Expenditures 2026 2027 2028 2029 2030 Total Future Other 0 265,800 269,050 266,800 269,300 1,070,950 1,329,750 Total 0 265,800 269,050 266,800 269,300 1,070,950 Funding Sources 2026 2027 2028 2029 2030 Total Future Other 0 265,800 269,050 266,800 269,300 1,070,950 1,329,750 Total 0 265,800 269,050 266,800 269,300 1,070,950 27 Produced Using Plan -It CIP Software Page 23 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Sew-002 Project Name Lift Station Rehabilitation Total Project Cost $1,607,000 Department Sanitary Sewer Department Type Maintenance Category Sanitary Sewer Maintenance Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical components. 2026: • LS 1 is scheduled for two pump rebuilds. Parts and Labor cost- $20,000 • LS 4 is scheduled for two pump rebuilds. Parts and Labor cost- $20,000 • LS 5 is scheduled for a full wet well rehab. This includes 2 pump replacements, base elbows, wet well misc. plumbing, and wet well epoxy coating and bypass pumping. Budget Estimate is $150,000 2027: • LS11 is scheduled for 2 pump rebuilds. The budget cost is $20,000 • LS 12 is scheduled for 2 pump rebuilds. The budget cost is $20,000 • LS 9 is scheduled for 2 pump rebuilds. The budget cost is $20,000 2029: • LS 8 is scheduled for a full wet well rehab. This includes 3 pump replacements, base elbows, wet well misc. plumbing, check valves, and wet well epoxy coating and bypass pumping. Budget Estimate is $200,000 • LS 9 is scheduled for 2 pump rebuilds. The budget cost is $23,000 2030: • LS 3 is scheduled for 2 pump rebuilds. The budget cost is $24,000 2032: • LS 12 is scheduled for a full wet well rehab. This includes 2 pump replacements, base elbows, wet well misc. plumbing, check valves, and wet well epoxy coating and bypass pumping. Budget Estimate is $200,000 justification The City has maintained a program to refurbish and update sanitary sewer lift stations on a frequencies that meet the demand and use, technology and risk management. Lift station pumps are routinely inspected, tested and replaced as necessary to prevent failure. Prior Expenditures 2026 2027 2028 2029 2030 Total 910,000 Construction/Maintenance 190,000 60,000 0 223,000 24,000 497,000 Total 190,000 60,000 0 223,000 24,000 497,000 Prior Funding Sources 2026 2027 2028 2029 2030 Total 910,000 Sanitary Sewer Utility Fund 190,000 60,000 0 223,000 24,000 497,000 Total 190,000 60,000 0 223,000 24,000 497,000 Budget Impact Reduced maintenance costs. Future 200,000 Future 200,000 28 Produced Using Plan -It CIP Software Page 24 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-Pub-001 Project Name LJFD Engine/Ladder Replacement Total Project Cost $279,510 Department Public Safety Type Equipment Category Public Safety Priority n/a Status Active TCAAP No Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has budgeted for the replacement of Rescue/Command/Utility vehicles in future years. 2026. No Capital expected in 2026. 2027. Engine/Ladder Replacement. Total Cost ($1,155,000) / Arden Hills Cost: $279,510 Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 279,510 0 0 0 279,510 Total 0 279,510 0 0 0 279,510 Funding Sources 2026 2027 2028 2029 2030 Total Public Safety Capital Fund 0 279,510 0 0 0 279,510 Total 0 279,510 0 0 0 279,510 Budget Impact There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. 29 Produced Using Plan -It CIP Software Page 25 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Pub-003 Project Name LJFD General Equipment Total Project Cost $409,279 Department Public Safety Type Equipment Category Public Safety Priority n/a Status Active TCAAP No Description Lake Johanna Fire Department provides a detailed capital budget, which includes the costs to each City 2026. SCBA Replacement, Tire Replacement, Radio Programming/Repair, Mobile Radio Replacement, 2026 Utility/UTV Equipment, Wildhand Hose/Nozzle/Bag Kits, New Hire Turnout Gear, ID Printer. Total Cost ($833,007) / Arden Hills Cost ($201,588) 2027. Tire/Computer Replacement, Network Devices, Radio Programmer/Repair, 2027 Engine Equipment, New Hire Turnout Gear, Replacement Turnout Gear. Total Cost ($232,094) / Arden Hills Cost ($56,167) 2028. Tire Replacement, Radio Programming/Repair, New Hire Turnout Gear. Total Cost ($67,275) / Arden Hills Cost ($16,281) 2029. Tire/Computer/Mobile Tablet Replacement, Radio Programming/Repair, New Hire Turnout Gear, Replacement Turnout Gear. Total Cost ($217,912) / Arden Hills Cost ($52,735) 2030. Tire/Computer Replacement. Total Cost ($31,025) / Arden Hills Cost ($7,508) Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Expenditures 2026 2027 2028 2029 2030 Total Future Equip/Vehicles/Furnishings 201,588 56,167 16,281 52,735 7,508 334,279 75,000 Total 201,588 56,167 16,281 52,735 7,508 334,279 Funding Sources 2026 2027 2028 2029 2030 Total Future Public Safety Capital Fund 201,588 56,167 16,281 52,735 7,508 334,279 75,000 Total 201,588 56,167 16,281 52,735 7,508 334,279 Budget Impact There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. 30 Produced Using Plan -It CIP Software Page 26 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-Pub-002 Project Name LJFD Rescue/Command/Utility Vehicle Replacement Total Project Cost $79,860 Department Public Safety Type Equipment Category Public Safety Priority n/a Status Active TCAAP No Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has budgeted for the replacement of Rescue/Command/Utility vehicles in future years. 2026. UV/Trailer/Utility Purchase. Total Cost ($210,000) / Arden Hills Cost ($50,820) 2027. Command/Vehicle Replacement. Total Cost ($120,000) / Arden Hills Cost($29,040) 2028. Rescue Replacement, Command Vehicle Replacement. Total Cost ($462,300) / Arden Hills Cost ($111,877) 2029. No Capital expected in 2026. 2030. Tanker/Utility Replacement. Total Cost ($441,000) / Arden Hills Cost ($106,722) Justification More detailed explanations can be found in the Lake Johanna Capital Budget Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 50,820 29,040 0 0 0 79,860 Total 50,820 29,040 0 0 0 79,860 Funding Sources 2026 2027 2028 2029 2030 Total Public Safety Capital Fund 50,820 29,040 111,877 0 106,722 298,459 Total 50,820 29,040 111,877 0 106,722 298,459 Budget Impact There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. 31 Produced Using Plan -It CIP Software Page 27 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Pub-004 Project Name LJFD Station Capital Total Project Cost $187,456 Department Public Safety Type Equipment Category Public Safety Priority n/a Status Active TCAAP No Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows. • 2026. No Capital expected for 2026. • 2027. Total Cost is $268,000 / Arden Hills Cost is $64,856. o Station 120 - Gear Dryer ($9,000); Arden Hills Cost ($2,178) o Station 130 - Remodel of Admin Space to Staffed Station ($250,000), Gear Dryer ($9,000); Arden Hills Cost ($62,678) • 2028. Total Cost is $300,000 / Arden Hills Cost is $72,600 o Roof Replacement ($300,000) Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Expenditures 2026 2027 Equip/Vehicles/Furnishings 0 64,856 Total 0 64,856 2028 2029 2030 Total 72,600 0 0 137,456 72,600 0 0 137,456 Funding Sources 2026 2027 2028 2029 2030 Total Public Safety Capital Fund 0 64,856 72,600 0 0 137,456 Total 0 64,856 72,600 0 0 137,456 Future 50,000 Future 50,000 Budget Impact There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. 32 Produced Using Plan -It CIP Software Page 28 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-004 Project Name Old Hwy 10 Trail - 96 to Valentine Park Total Project Cost $4,500,000 Contact Public Works Director Department Parks Department Type Improvement Category Park Capital Improvements Priority n/a Status Active Useful Life 25 years TCAAP No Description Construction of anew 6,500-feet in length, grade separated, 10-ft wide bituminous trail along the West side of Old Highway 10 from Lake Valentine Rd to Lakeshore Pl. justification The new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Old Highway 10 Corridor between Lake Valentine Rd and Lakeshore PI in Arden Hills. The proposed trail improvements will complete the North -South connection from MN-51 to Hwy-96. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 4,500,000 0 0 0 0 4,500,000 Total 4,500,000 0 0 0 0 4,500,000 Funding Sources 2026 2027 2028 2029 2030 Total Grants 2,000,000 0 0 0 0 2,000,000 Ramsey County 1,227,500 0 0 0 0 1,227,500 Capital Improvement Funds (PIR) 672,500 0 0 0 0 672,500 State Aid 600,000 0 0 0 0 600,000 Total 4,500,000 0 0 0 0 4,500,000 Budget Impact The 6,500-feet of new trail will be the responsibility of the City to maintain. Maintenance includes, snow/ice control (seasonally), crack sealing and fog sealing (approx. every 5 years). 33 Produced Using Plan -It CIP Software Page 29 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-008 Project Name Park Shelter Replacements Total Project Cost $262,500 Department Parks Department Category Park Capital Improvements Status Active Description Replace existing park shelters: 2026: Cummings Park - $85,000; and Hazelnut Park - $85,000 2029: Royal Hills Park - $92,500 justification Shelters are deteriorating and reaching the end of service life. Expenditures Construction/Maintenance Funding Sources Capital Improvement Funds (PIR) Contact Park & Recreation Mgr Type Improvement Priority 4 Less Important TCAAP No 2026 2027 2028 2029 2030 Total 170,000 0 0 92,500 0 262,500 Total 170,000 0 0 92,500 0 262,500 2026 2027 2028 2029 2030 Total 170,000 0 0 92,500 0 262,500 Total 170,000 0 0 92,500 0 262,500 34 Produced Using Plan -It CIP Software Page 30 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-Park-002 Project Name Perry Park Improvements Total Project Cost $545,000 Type Improvement Priority 4 Less Important TCAAP No Department Parks Department Category Park Capital Improvements Status Active Description Parking lot pavement rehabilitation project involving full -depth reclamation, spot curb repairs, ADA improvements and subgrade soil corrections - $485,000; Ball field and dog park grading, irrigation improvements, fencing repairs - $50,000; (Grade two fields in 2027 and two fields in 2028) Warming House roof - $20,000. justification Parking lot pavement is deteriorating and reaching the end of service life. Public Works has placed large area patches to extend usability. Cost of maintenance is increasing each year. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 520,000 25,000 0 0 545,000 Total 0 520,000 25,000 0 0 545,000 Funding Sources 2026 2027 2028 2029 2030 Total Capital Improvement Funds (PIR) 0 520,000 25,000 0 0 545,000 Total 0 520,000 25,000 0 0 545,000 35 Produced Using Plan -It CIP Software Page 31 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Eqp-004 Project Name Pipeline Inspection Push Camera System Total Project Cost $12,000 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 15 years Description Push camera for pipeline maintenance and inspection within the city's surface water system and sanitary sewer. This camera is able to inspect pipes smaller than 8 inches in diameter. The current camera inspection equipment Public Work operates will inspect pipes 8 inches in diameter and larger. justification The push camera system can be utilized for pipeline inspection and for utility locating and line tracing. It's another tool Public Work can utilize for emergencies and maintenance functions. Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 12,000 0 0 0 0 12,000 Total 12,000 0 0 0 0 12,000 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 12,000 0 0 0 0 12,000 Total 12,000 0 0 0 0 12,000 36 Produced Using Plan -It CIP Software Page 32 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-Park-001 Project Name Playground Structure Replacement Total Project Cost $1,805,000 Department Parks Department Type Improvement Category Park Capital Equipment Priority 3Important Status Active TCAAP No Description Play Structures are programmed for replacement on a 20-year cycle. 2027: Ingerson Park (last replaced in 2000) - $260,000; Sampson Park (last replaced 2001) - $260,000; 2029: Royal Hills Park last replaced 2002 - $275,000; 2033: Valentine Park last replaced 2013 - $310,000; 2037: Hazelnut Park - $350,000; Perry Park - $350,000; 2039: Cummings Park; Johanna Marsh Park; 2043: Arden Manor Park; Floral Park; South Shore Fitness Park Justification In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement parts available, the City is attempting to maintain a replacement schedule for playground facilities based on available funds. Expenditures 2026 2027 2028 2029 2030 Total Future Construction/Maintenance 0 520,000 0 275,000 0 795,000 1,010,000 Total 0 520.000 0 275.000 0 795.000 Funding Sources 2026 2027 2028 2029 2030 Total Future Capital Improvement Funds (PIR) 0 520,000 0 275,000 0 795,000 1,010,000 Total 0 520,000 0 275,000 0 795,000 37 Produced Using Plan -It CIP Software Page 33 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 25-Eqp-001 Project Name Replace 1993 Case 621 Loader #103 Total Project Cost $300,000 Department Equipment Type Equipment Category Vehicles Priority n/a Status Active Useful Life 20 years TCAAP No Description Vehicle #103 - 1993 Case 621 Loader & Plow Total Hours 3,683 Hour gauge: 2018 - 3,073; 2019 - 3,344; 2020 - Not available; 2021 - 3,438; 2022 - 3,50;1 2023 - Not available; 2024 - 3,630; 2025 - TBD New Loader estimate - $225,000 Frontwing/Plow - $75,000 justification Vehicle will be 33 years old. This piece of equipment is used year round for loading trucks, stock pile management, and is a backup to our snow plow fleet. Also, during emergencies, it is used for clearing trees to open roadways and access utilities. Due to its age, this loader is showing deterioration and some significant corrosion. Replacement parts are hard to find and equipment is at end of life for wiring, hoses, and hydraulic seals. Downtime is increasing with constantly repairing fluid leaks from old lines and broken fittings. Staff recommends replacement in 2026. Fleet CEP Points Replacement Guidelines Rating is 63.5 (Needs immediate consideration) Parts and labor costs: Total PM Repairs 2019 - $1,652 2020 - $2,361 2021 - $5,150; $1,070; $4,080 2022 - $2,220; $2,220; $0 2023 - $0 2024 - $3,766; $0 $3,766 (2 weeks of total downtime) 2025 (June) - TBD $325 $2,120 (2 weeks of total downtime) Duties for Loader: Snow plowing, Wing back banks, Bucket snow in cul-da-sacs, PW shop materials handling, Storm damage management, Stuck equipment recovery. Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 300,000 0 0 0 0 300,000 Total 300,000 0 0 0 0 300,000 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 275,000 0 0 0 0 275,000 Trade -In Value 25,000 0 0 0 0 25,000 Total 300,000 0 0 0 0 300,000 38 Produced Using Plan -It CIP Software Page 34 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Eqp-002 Project Name Replace 1996 Redi-Haul Trailer #108 Total Project Cost $18,000 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 20 years TCAAP No Description Replace 1996 Redi-Haul trailer. Estimated auction return $1,500 justification This trailer is used mainly within the streets department to transport the asphalt roller and other miscellaneous equipment. The trailer is also used in Parks frequently when not in Street Maintenance. Corrosion is evident. Current trailer has a heavy ramp, replacement with a tilt -deck is preferred. Fleet CEP Points Replacement Guidelines Rating is 37 (Needs immediate consideration) Preventative maintenance and repair costs: 2022 - PM: $366; Repairs: $0 2023 - PM: $30; Repairs: $0 2024 - PM: $342; Repairs: $0 2025 (June) - PM: $20; Repairs: $0 Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 18,000 0 0 0 0 18,000 Total 18,000 0 0 0 0 18,000 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 16,500 0 0 0 0 16,500 Trade -In Value 1,500 0 0 0 0 1,500 Total 18,000 0 0 0 0 18,000 39 Produced Using Plan -It CIP Software Page 35 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 28-Eqp-003 Project Name Replace 1998 Tow Behind Air Compressor #107 Total Project Cost $36,050 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 30 years TCAAP No Description Replace 1998 LeRoi tow behind Air Compressor. Replacement parts becoming obsolete. Hours Qune 2025): 581 Estimated auction return - $1,500 justification This piece of equipment is used for street and irrigation maintenance. In 2028, this equipment will be 30 years old and past its useful life. Fleet CEP Points Replacement Rating is 41 (Needs immediate consideration) Repair costs between 2019- 2022- $1,250 2023 - $190 PM 2024 - $292 PM 2025 - $384 Repair Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 36,050 0 0 36,050 Total 0 0 36,050 0 0 36,050 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 34,550 0 0 34,550 Trade -In Value 0 0 1,500 0 0 1,500 Total 0 0 36,050 0 0 36,050 40 Produced Using Plan -It CIP Software Page 36 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-Eqp-002 Project Name Replace 2000 Backhoe #204 Total Project Cost $172,010 Type Equipment Priority 3Important Useful Life 20 years Description Replace 2000 Case 590 Super L Backhoe. Current Hours Qune 2025): 3,552 Estimated auction return - $15,000 Department Equipment Category Equipment: Public Works Status Active TCAAP No justification This piece of equipment is used in streets, water, and miscellaneous needs department wide and around the PW Facility. Due to age and corrosion, staff recommends replacement in 2027. The backhoe will be 27 years old. Fleet CEP Points Replacement Guidelines Rating is 55.5 (Needs immediate consideration) Repairs costs 2019-2022: $7,956. 2023: $0 2024: Repairs - $4,299; $0 PM; 2025: TBD Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 172,010 0 0 0 172,010 Total 0 172,010 0 0 0 172,010 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 157,010 0 0 0 157,010 Trade -In Value 0 15,000 0 0 0 15,000 Total 0 172,010 0 0 0 172,010 41 Produced Using Plan -It CIP Software Page 37 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 28-Eqp-002 Project Name Replace 2009 Husqavarna Pavement Saw #113 Total Project Cost $10,300 Contact Public Works Director Department Equipment Type Equipment Category Equipment: Public Works Priority 3 Important Status Active Useful Life 15 years TCAAP No Description Replace walk behind pavement saw. Hours Qune) - 111 Estimated auction return - $2,500 justification This saw is used to cut asphalt and concrete for street patching and concrete repairs. In 2028, this equipment will be 19 years old and past its useful life. Fleet CEP Points Replacement Guidelines Rating is 23.6 (Qualifies for replacement) Repair costs between 2019- 2023- $1,300 2024 - $0 2025 (June) - $0 Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 0 10,300 0 10,300 Total 0 0 0 10,300 0 10,300 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 7,800 0 7,800 Trade -In Value 0 0 0 2,500 0 2,500 Total 0 0 0 10,300 0 10,300 42 Produced Using Plan -It CIP Software Page 38 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-EgpV-001 Project Name Replace 2009 Sterling Acterra Truck #431 Total Project Cost $303,635 Department Equipment Type Equipment Category Vehicles Priority 3Important Status Active Useful Life 10 years TCAAP No Description Replace 2009 1,500 gallon tanker truck used for watering, sweeping, dust control and rink flooding. Mileage 27,400 ** This equipment was ordered by Council approval on xx, 2025. **Delivery of chassis will be received in 2026; Buildout invoices will occur in 2027. justification Current vehicle will be 18 years old in 2027. Corrosion due to winter operations and availability of parts. Fleet CEP Points Replacement Guidelines Rating is 31.75 (Needs immediate consideration) Parts and labor costs: 2018 - $2,112 2019 - $2,618 2020 - $3,303 2021 - $2,060 2022 - $5,613 - PM: $600; Repairs $5,013 2023 - $ 323 - PM: $323; Repairs $0 2024 - TBD Duties: Watering trees/gardens Filling garden barrels Assisting with sewer cleaning operations Pressure washing water source Rink flooding Assist with street sweeping Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 144,500 159,135 0 0 0 303,635 Total 144,500 159,135 0 0 0 303,635 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 144,500 139,135 0 0 0 283,635 Trade -In Value 0 20,000 0 0 0 20,000 Total 144,500 159,135 0 0 0 303,635 43 Produced Using Plan -It CIP Software Page 39 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 29-Eqp-003 Project Name Replace 2012 Workman #445 Total Project Cost $36,050 Department Type Equipment Category Priority 3Important Status Useful Life 13 years TCAAP Description Current Hours Qune 2025): 901 justification Fleet CEP Points Replacement Guidelines Rating is 24.5 (Qualifies for replacement) Preventative maintenance and repair costs: PM; Repairs; 2023 - $45; $0; 2024 - $60; $540; Equipment Equipment: Public Works Active No Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 0 36,050 0 36,050 Total 0 0 0 36,050 0 36,050 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 36,050 0 36,050 Total 0 0 0 36,050 0 36,050 44 Produced Using Plan -It CIP Software Page 40 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-EgpV-003 Project Name Replace 2013 Ford Escape #504 Total Project Cost $41,500 Department Equipment Type Equipment Category Vehicles Priority n/a Status Active Useful Life 10 years TCAAP No Description Replace 2013 Ford Escape. Current Mileage (June 2025): 69,000 justification The current vehicle will be 13 years old and there is corrosion on the undercarriage. A multipurpose vehicle, like an Escape, will serve other City employees when they want to use a City vehicle to attend meetings and conferences - especially when they are out of town. Fleet CEP Points Replacement Guidelines Rating is 29.7 (Needs immediate consideration) Preventative maintenance and repair costs: 2018-$429 2019 - $1,205 2020 - $ 0 2021 - $ 530 2022 - $ 48 PM; $0 Repairs 2023 - $ 85 PM; $0 Repairs 2024 - $ 680 PM; $390 Repairs 2025 - $40 PM; $150 Repairs Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 41,500 0 0 0 0 41,500 Total 41,500 0 0 0 0 41,500 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 33,500 0 0 0 0 33,500 Trade -In Value 8,000 0 0 0 0 8,000 Total 41,500 0 0 0 0 41,500 Budget Impact Cost of maintenance. 45 Produced Using Plan -It CIP Software Page 41 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-EgpV-003 Project Name Replace 2015 Ford F-450 Plow/Dump Truck #320 Total Project Cost $145,000 Type Equipment Priority 2 Very Important Useful Life 10 years Department Equipment Category Vehicles Status Active TCAAP No Description Replace 2015 Ford F-450 Plow/ Dump Truck. This replacement would include plow, dump body and salt spreader with related controls. Mileage: 35,000 Estimated auction return $25,000 justification This truck is a primarily used year round for street route snow plowing, park maintenance, surface water repairs, and miscellaneous utility projects. A 12 year replacement cycle is recommended for reliability and maximizing return on investment. Fleet CEP Points Replacement Guidelines Rating is 28.5 (Needs immediate consideration) Repair costs through 2019-2023 total - $9,850 2024 - $1,327; $695; $632; 2025 (June) - TBD; $0 $2,182; Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 145,000 0 0 0 145,000 Total 0 145,000 0 0 0 145,000 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 120,000 0 0 0 120,000 Trade -In Value 0 25,000 0 0 0 25,000 Total 0 145,000 0 0 0 145,000 Budget Impact Reduced repair and maintenance costs. 46 Produced Using Plan -It CIP Software Page 42 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 27-EgpV-002 Project Name Replace 2016 F-350 Pickup w/Liftgate #455 Total Project Cost $84,975 Department Equipment Type Equipment Category Vehicles Priority 4 Less Important Status Active Useful Life 10 years TCAAP No Description Vehicle #455 - 2016 Ford F-350 Crew Cab with Liftgate (parks). VI N # 3955 Mileage: 61,000 Qune 2025) justification The crew cab truck is used year round for efficiency with more staff seating. Seasonal staff can utilize one truck for up to 4 people. Due to rising repair costs, the recommendation is to replace at 10 years. Fleet CEP Points Replacement Guidelines Rating is 23.1 (Qualifies for replacement) Parts and labor costs: 2019 - $ 965; 2020 - $ 486; 2021 - $1,200; 2022 - $1,408; 2023 - $ 435; 2024 - $4,865; $721; $4,144 2025 (June) - TBD Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 84,975 0 0 0 84,975 Total 0 84,975 0 0 0 84,975 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 74,975 0 0 0 74,975 Trade -In Value 0 10,000 0 0 0 10,000 Total 0 84,975 0 0 0 84,975 Budget Impact Reduce maintenance and repair costs. 47 Produced Using Plan -It CIP Software Page 43 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-EgpV-001 Project Name Replace 2016 F-350 w/V-Plow and Liftgate #215 Total Project Cost $85,000 Department Equipment Type Equipment Category Vehicles Priority 3Important Status Active Useful Life 10 years TCAAP No Description Vehicle #215 - 2016 Ford F-350 Regular Cab with V-Plow and Liftgate (streets). VIN # 3941 Mileage 54,000 Qune 2025) justification The pickup is used year round for Public Works operations but the primary use is plowing trails, sidewalks and parking lots, bulk fuel tank, refueling Parks equipment and generators. Due to plowing stress and corrosion factors, staff recommends replacement at 10 years. FLEET CEP Points Replacement Guidelines Ratings Score: 31.3 (Needs immediate consideration) Parts and labor costs: Total; PM; Repairs; 2019 - $1,104; 2020 - $ 989; 2021 - $1,285; 2022 - $1,408; $210; $1,198; 2023 - $5,392; $120; $5,272; 2024 - $ 2,131; $126; $2,005; 2025 (June) - $73; $1767; $1,840; Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 85,000 0 0 0 0 85,000 Total 85,000 0 0 0 0 85,000 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 70,000 0 0 0 0 70,000 Trade -In Value 15,000 0 0 0 0 15,000 Total 85,000 0 0 0 0 85,000 Budget Impact Reduce maintenance and repair costs. 48 Produced Using Plan -It CIP Software Page 44 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 28-Eqp-004 Project Name Replace 2016 Stepp Asphalt Patch Trailer #121 Total Project Cost $77,250 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 10 years TCAAP No Description Replace 2016 Stepp Asphalt Patch Trailer. Estimated auction return - $25,000 justification The patch trailer is used for street maintenance operations. This equipment will be 12 years old in 2028, near the end of its useful life and also with a relatively high auction return. Fleet CEP Points Replacement Guidelines Rating is 21 (Good condition) Preventative maintenance and repair costs: Repair costs between 2019- 2022- $4,665 Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Trade -In Value 2026 2027 2028 2029 2030 Total 0 0 77,250 0 0 77,250 Total 0 0 77,250 0 0 77,250 2026 2027 2028 2029 2030 Total 0 0 52,250 0 0 52,250 0 0 25,000 0 0 25,000 Total 0 0 77,250 0 0 77,250 49 Produced Using Plan -It CIP Software Page 45 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-Eqp-002 Project Name Replace 2016 Workman #456 Total Project Cost $36,050 Department Type Equipment Category Priority 3Important Status Useful Life 13 years TCAAP justification Fleet CEP Points Replacement Guidelines Rating is 14.5 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2023 - $?; $0; 2024 - $?; $0; Equipment Equipment: Public Works Active No Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 0 0 36,050 36,050 Total 0 0 0 0 36,050 36,050 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 0 36,050 36,050 Total 0 0 0 0 36,050 36,050 50 Produced Using Plan -It CIP Software Page 46 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 28-EgpV-001 Project Name Replace 2017 Mack Plow/Wing/Dump Truck #123 Total Project Cost $362,200 Department Equipment Type Equipment Category Vehicles Priority 5 Future Consideration Status Active Useful Life 10 years TCAAP No Description Vehicle #123 - 2017 Mack Single Axle Plow Wing Dump Truck (streets) Mileage Qune 2025): 17,620 justification Due to long lead times for specifying, ordering and taking delivery, staff recommends ordering the plow truck chassis in 2027 and doing the build out in 2028. This will provide time to take delivery of a finished truck by 2029, making the current one 12 years old. Fleet CEP Points Replacement Guidelines Rating is 19.8 (Good condition) Repair costs for parts and labor: Total PM Repair 2019 - $3,206; 2020 - $4,557; 2021 - $9,092; 2022 - $8,443; 2023 - $7,394; 2024 - $5,022; $1,022; $4,000 2025 - $2,362; $462; $1,900 Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Trade -In Value 2026 2027 2028 2029 2030 Total 0 154,500 207,700 0 0 362,200 Total 0 154,500 207,700 0 0 362,200 2026 2027 2028 2029 2030 Total 0 154,500 172,700 0 0 327,200 0 0 35,000 0 0 35,000 Total 0 154,500 207,700 0 0 362,200 Budget Impact Reduce repair and maintenance costs and improve reliability of our primary snow removal equipment. 51 Produced Using Plan -It CIP Software Page 47 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-EgpV-001 Project Name Replace 2018 Ford Escape #505 Total Project Cost $41,200 Department Equipment Type Equipment Category Vehicles Priority n/a Status Active Useful Life 10 years TCAAP No Description Current miles Qune 2025): 27,500 justification Fleet CEP Points Replacement Guidelines Rating is 14.7 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2023 - $70; $0; 2024 - $60; $0; Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 0 0 41,200 41,200 Total 0 0 0 0 41,200 41,200 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 0 41,200 41,200 Total 0 0 0 0 41,200 41,200 52 Produced Using Plan -It CIP Software Page 48 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Eqp-001 Project Name Replace 2018 Toro Large Area Mower #457 Total Project Cost $114,000 Type Equipment Priority 3Important Useful Life 10 years Description Replacement of the 2018 Toro large area mower. Hours Qune 2025) - 1,825 Department Equipment Category Equipment: Public Works Status Active TCAAP No justification The Toro large area mower will be 8 years old in 2026. This mower is a key piece of equipment for mowing operations. To avoid downtime, staff recommends replacement prior to costly repairs. Fleet CEP Points Replacement Guidelines Rating is 27 (Qualifies for replacement) Preventative maintenance and repair costs: 2019 - $230 2020 - $739 2021 - $260 2022 - PM: $260 2023 - PM: $125 2024 - PM: $3,650; Repairs: $2,087 2025 (June) - PM: $85; Repairs $2,866 (2 weeks total downtime) Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 114,000 0 0 0 0 114,000 Total 114,000 0 0 0 0 114,000 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 94,000 0 0 0 0 94,000 Trade -In Value 20,000 0 0 0 0 20,000 Total 114,000 0 0 0 0 114,000 53 Produced Using Plan -It CIP Software Page 49 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 29-Eqp-002 Project Name Replace 2019 Bobcat Miller/Planer #129 Total Project Cost $16,480 Department Type Equipment Category Priority 3Important Status TCAAP No justification Fleet CEP Points Replacement Guidelines Rating is 17 (Excellent condition) Preventative maintenance and repair costs: PM Repair 2023 - $60; $0; 2024 - $150; $0; Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Equipment Equipment: Public Works Active 2026 2027 2028 2029 2030 Total 0 0 0 16,480 0 16,480 Total 0 0 0 16,480 0 16,480 2026 2027 2028 2029 2030 Total 0 0 0 16,480 0 16,480 Total 0 0 0 16,480 0 16,480 54 Produced Using Plan -It CIP Software Page 50 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 29-EgpV-001 Project Name Replace 2019 Ford F-150 #602 Total Project Cost $46,350 Department Equipment Type Equipment Category Vehicles Priority 3Important Status Active Useful Life 10 years TCAAP Yes Description Current miles Qune 2025): 17,000 justification Fleet CEP Points Replacement Guidelines Rating is 11.7 (Excellent condition) Preventative maintenance and repairs: PM; Repairs; 2022 - $84; $0 2023 - $282; $0 2024 - $84; $0 Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Trade -In Value 2026 2027 2028 0 0 0 Total 0 0 0 2026 2027 2028 0 0 0 0 0 0 Total 0 0 0 2029 2030 Total 46,350 0 46,350 46,350 0 46,350 2029 2030 Total 31,350 0 31,350 15,000 0 15,000 46,350 0 46,350 55 Produced Using Plan -It CIP Software Page 51 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 28-EgpV-002 Project Name Replace 2019 Ford F-150 Ext Cab #601 Total Project Cost $46,350 Department Equipment Type Equipment Category Vehicles Priority 3Important Status Active Useful Life 8 years TCAAP Yes Description Replace 2019 F-150 Extended Cab 4x4 Pickup. Mileage Qune 2025); 37,800 Estimated auction return - $15,000 justification The truck is used for miscellaneous use across departments within Public Works. In 2028, the truck will be 9 years old and at its useful life expected. Fleet CEP Points Replacement Guidelines Rating is 15.8 (Excellent condition) Repair costs between 2019- 2022- $2,576 Total PM Repair 2023: $129; $129; $0; 2024: $1,120; $873; $247; 2025 (June): TBD; $82; $0; Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 46,350 0 0 46,350 Total 0 0 46,350 0 0 46,350 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 31,350 0 0 31,350 Trade -In Value 0 0 15,000 0 0 15,000 Total 0 0 46,350 0 0 46,350 56 Produced Using Plan -It CIP Software Page 52 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 29-EgpV-002 Project Name Replace 2019 Ford F350 Crew Cab w/Tommygate #85323 Total Project Cost $77,250 Department Equipment Type Equipment Category Vehicles Priority 4 Less Important Status Active Useful Life 10 years TCAAP No Description Current miles Qune 2025): 13,000 Asset 85323 justification Fleet CEP Points Replacement Guidelines Rating is 17 Preventative maintenance and repair costs: PM; Repairs; 2023 - $101; $0 2024 - $90; $0 Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 0 77,250 0 77,250 Total 0 0 0 77,250 0 77,250 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 77,250 0 77,250 Total 0 0 0 77,250 0 77,250 57 Produced Using Plan -It CIP Software Page 53 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-EgpV-002 Project Name Replace 2020 Ford F-150 #603 Total Project Cost $46,350 Department Equipment Type Equipment Category Vehicles Priority 3Important Status Active Useful Life 10 years TCAAP Yes Description Current miles Qune 2025): 12,700 justification Fleet CEP Points Replacement Guidelines Rating is 12.7 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2022 - $90; $0; 2023 - $62; $0; 2024 - $60; $0; Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund 2026 2027 2028 2029 2030 Total 0 0 0 0 46,350 46,350 Total 0 0 0 0 46,350 46,350 2026 2027 2028 2029 2030 Total 0 0 0 0 46,350 46,350 Total 0 0 0 0 46,350 46,350 58 Produced Using Plan -It CIP Software Page 54 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-EgpV-004 Project Name Replace 2022 Ford F-250 w/Service Body Total Project Cost $82,400 Department Equipment Type Equipment Category Vehicles Priority 3Important Status Active Useful Life 10 years TCAAP Yes Description Current miles Qune 2025): 23,100 justification Fleet CEP Points Replacement Guidelines Rating is 13.1 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2023 - $90; $0; 2024 - $105; $0; Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 0 0 82,400 82,400 Total 0 0 0 0 82,400 82,400 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 0 82,400 82,400 Total 0 0 0 0 82,400 82,400 59 Produced Using Plan -It CIP Software Page 55 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-EgpV-003 Project Name Replace 2022 Ford F-350 w/Plow & Tommygate Total Project Cost $82,400 Department Equipment Type Equipment Category Vehicles Priority 4 Less Important Status Active Useful Life 10 years TCAAP No Description Current miles Qune 2025): 13,300 justification Fleet CEP Points Replacement Guidelines Rating is 12.7 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2023 - $74; $0; 2024 - $82; $0; Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 0 0 82,400 82,400 Total 0 0 0 0 82,400 82,400 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 0 82,400 82,400 Total 0 0 0 0 82,400 82,400 60 Produced Using Plan -It CIP Software Page 56 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 29-Eqp-004 Project Name Replace 2023 Bobcat Toolcat #85478 Total Project Cost $77,100 Department Equipment Type Equipment Category Equipment: Public Works Priority 2 Very Important Status Active Useful Life 5 years TCAAP No Description Current Hours Qune 2025): 230 justification Fleet CEP Points Replacement Guidelines Rating is 13.6 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2024 - $251; $1,930 Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Trade -In Value 2026 2027 2028 0 0 0 Total 0 0 0 2026 2027 2028 0 0 0 0 0 0 Total 0 0 0 2029 2030 Total 77,100 0 77,100 77,100 0 77,100 2029 2030 Total 47,100 0 47,100 30,000 0 30,000 77,100 0 77,100 61 Produced Using Plan -It CIP Software Page 57 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-Eqp-004 Project Name Replace 2025 Bobcat Toolcat Total Project Cost $0 Contact Public Works Director Department Equipment Type Equipment Category Equipment: Public Works Priority 3 Important Status Active Useful Life 5 years Description The toolcat is used throughout all division of PW. One primary use is snow removal from trails and sidewalks citywide. justification The 5-7 year replacement cycle is what PW has programmed historically for replacement of our Toolcats. This is due to higher resale value and corrosion factors that lead to increased repairs and downtime. Funding Sources Equipment/Building Replacement Fund Trade -In Value 2026 2027 2028 2029 2030 Total 0 0 0 0 50,000 50,000 0 0 0 0 30,000 30,000 Total 0 0 0 0 80,000 80,000 62 Produced Using Plan -It CIP Software Page 58 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-Eqp-005 Project Name Replace 2 Toro Zero Turn Mowers Asset 85485, 85486 Total Project Cost $0 Contact Public Works Director Department Equipment Type Equipment Category Park Capital Equipment Priority 3 Important Status Active Useful Life 5 years Description The zero turn mowers are used to mow city property, boulevards/ medians, and is primarily used in the parks Spring, Summer, and Fall. justification Historically PW has recommended replacing our two zero turn mowers every 3 years due to resale and a manufacturers warranty for 3 years. The machines that were purchased in 2025 now come with a 5 year warranty. PW now recommends replacement of the machines in 5 years for this cycle and evaluate in 2030 whether to continue recommending a 5 year replacement cycle. Funding Sources Equipment/Building Replacement Fund Trade -In Value 2026 2027 2028 2029 2030 Total 0 0 0 0 28,000 28,000 0 0 0 0 14,000 14,000 Total 0 0 0 0 42,000 42,000 63 Produced Using Plan -It CIP Software Page 59 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-Eqp-003 Project Name Replace Bobcat Rotary Brushcutter #440 Total Project Cost $15,450 Department Type Equipment Category Priority 2 Very Important Status TCAAP No justification Fleet CEP Points Replacement Guidelines Rating is 22 (Good condition) Equipment Equipment: Public Works Active Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 0 0 15,450 15,450 Total 0 0 0 0 15,450 15,450 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 0 15,450 15,450 Total 0 0 0 0 15,450 15,450 64 Produced Using Plan -It CIP Software Page 60 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 28-Eqp-001 Project Name Replace Bobcat Snowblower 84" #118 Total Project Cost $9,270 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 10 years TCAAP No Description Replacement of a Bobcat Snowblower attachment used for snow removal along sidewalks, trails, parking lots, and miscellaneous snow removal needs. Estimated auction return - $2,000 justification The attachment will be at the end of its useful life in 2028. Fleet CEP Points Replacement Guidelines Rating is 20 (Good condition) 2019- 2023 repairs costs- $328 2024 - $0 2025 (June) - TBD Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Trade -In Value 2026 2027 2028 2029 2030 Total 0 0 9,270 0 0 9,270 Total 0 0 9,270 0 0 9,270 2026 2027 2028 2029 2030 Total 0 0 7,270 0 0 7,270 0 0 2,000 0 0 2,000 Total 0 0 9,270 0 0 9,270 65 Produced Using Plan -It CIP Software Page 61 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 30-Eqp-001 Project Name Replace Hotsy Pressure Washer #470 Total Project Cost $5,150 Department Equipment Type Equipment Category Equipment: Public Works Priority 4 Less Important Status Active TCAAP No justification Fleet CEP Points Replacement Guidelines Rating is 16.5 (Excellent condition) Preventative maintenance and repair costs: Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 0 0 5,150 5,150 Total 0 0 0 0 5,150 5,150 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 0 5,150 5,150 Total 0 0 0 0 5,150 5,150 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 29-Eqp-001 Project Name Replace Snowblower 72" #468 Total Project Cost $8,240 Department Equipment Type Equipment Category Equipment: Public Works Priority 4 Less Important Status Active Useful Life 10 years TCAAP No justification Fleet CEP Points Replacement Guidelines Rating is 12 (Excellent condition) Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 0 8,240 0 8,240 Total 0 0 0 8,240 0 8,240 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 8,240 0 8,240 Total 0 0 0 8,240 0 8,240 66 Produced Using Plan -It CIP Software Page 62 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Sew-001 Project Name Sewer Lining/Rehabilitation Total Project Cost $2,810,000 Department Sanitary Sewer Department Type Maintenance Category Sanitary Sewer Maintenance Priority 2 Very Important Status Active Useful Life 40 years TCAAP No Description Sewer Lining and Rehabilitation of the sanitary sewer system on a 2-year cycle or when timing corresponds with the MCES I&I grant program. (2027): Venus Avenue Neighborhood (2029): Lift Station 2 Service Trail (2031): Hamline Avenue, Eide Circle, Floral Park connection (2033): Ingerson Neighborhood justification As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the sewer infrastructure is aging, staff will continue to perform sewer inspections and identify locations needing sewer lining and other sewer improvements. Prior Expenditures 2026 2027 2028 2029 2030 Total 890,000 Construction/Maintenance 0 660,000 0 460,000 0 1,120,000 Total 0 660.000 0 460,000 0 1,120,000 Prior Funding Sources 890,000 Sanitary Sewer Utility Fund Surface Water Mgmt Utility Funds Capital Improvement Funds (PIR) Ramsey County Budget Impact This project will help the overall I&I reduction program. 2026 2027 2028 2029 2030 Total 0 660,000 0 205,000 0 865,000 0 0 0 135,000 0 135,000 0 0 0 60,000 0 60,000 0 0 0 60,000 0 60,000 Total 0 660,000 0 460,000 0 1,120,000 Future 800,000 Future 800,000 67 Produced Using Plan -It CIP Software Page 63 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-009 Project Name Snelling Ave N. & Royal Hills Trail Improvements Total Project Cost $360,000 Department Parks Department Category Park Capital Improvements Status Active Contact Public Works Director Type Improvement Priority 2 Very Important Useful Life 30 years Description Construction of anew 1,800-feet in length, grade separated, 10-ft wide bituminous trail along the West side of Snelling Ave N. Royal Hills Park to Highway 96. justification The new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Snelling Ave. N. Corridor between Royal Hills Park and Highway 96. The proposed trail improvements are in coordination with the North Heights Apartments Development Agreement. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 360,000 0 0 0 0 360,000 Total 360,000 0 0 0 0 360,000 Funding Sources 2026 2027 2028 2029 2030 Total Park Capital Fund (Park Dedication Fees) 360,000 0 0 0 0 360,000 Total 360,000 0 0 0 0 360,000 68 Produced Using Plan -It CIP Software Page 64 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-W-001 Project Name TCAAP New Booster Station Total Project Cost $1,500,000 Contact Public Works Director Department Water Department Type Improvement Category Utility Improvements Priority 2 Very Important Status Active Useful Life 30 years TCAAP Yes Description This item would construct an additional Water Booster Station near Old Highway 10 and 1-694 to pump water from the low pressure zone to the high pressure zone. The booster station would be built on excess Ramsey County right of way and the structure would be made to look like a residential house due to its location. SCADA upgrade and full system implementation to be included with this project justification The City's water system currently only has one booster station providing water to the high pressure zone through a single crossing of 1-694. If anything (lighting strike, wind storm, etc.) knocked out the current booster station for any length on time the high pressure zone could be out of water after the half million gallon tower is drained. Construction of a second booster station will provide needed redundancy in the system so if one booster station fails or is taken down for service the high pressure zone will still be provided water. The current Preliminary Design Report related to the TCAAP Spine Rd. indicates that the new water booster station should be constructed on the same timeline. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 1,500,000 0 0 0 0 1,500,000 Total 1,500,000 0 0 0 0 1,500,000 Funding Sources 2026 2027 2028 2029 2030 Total TCAAP -WAC/SAC Charges 1,500,000 0 0 0 0 1,500,000 Total 1,500,000 0 0 0 0 1,500,000 69 Produced Using Plan -It CIP Software Page 65 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project# 21-W-005 Project Name TCAAP Trunk Water Improvements (Spine Road) Total Project Cost $1,500,000 Department Water Department Type Improvement Category Utility Improvements Priority 3Important Status Active Useful Life 30 years TCAAP Yes Description With the Ramsey County construction of the Spine Road, a TCAAP City trunk water main will also be installed. This will be funded via assessments or access charges. justification In order to prepare the TCAAP site for development the City needs to extend trunk utilities into through the site with the construction of the Spine Road. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 1,500,000 0 0 0 0 1,500,000 Total 1,500,000 0 0 0 0 1,500,000 Funding Sources 2026 2027 2028 2029 2030 Total TCAAP -WAC/SAC Charges 1,500,000 0 0 0 0 1,500,000 Total 1,500,000 0 0 0 0 1,500,000 70 Produced Using Plan -It CIP Software Page 66 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 28-W-001 Project Name TCAAP Water Tower Total Project Cost $7,500,000 Contact Public Works Director Department Water Department Type Improvement Category Utility Improvements Priority 3 Important Status Active Useful Life 30 years TCAAP Yes Description Construct a new 0.75 million gallon water tower on the TCAAP site. Justification TCAAP will be served with water by expanding the City's current high pressure zone. Currently the high pressure zone only has a half million gallons of elevated storage. This amount of storage is not sufficient to provide for domestic consumption and fire flow. The additional tower will provide the needed storage. A site for the tower will be provided by Ramsey County on the TCAAP site. The Rice Creek Commons Water Distribution System Modeling report dated January 24, 2025 indicates the TCAAP water tower should be operational at the time Phase 1 is fully developed and occupied. Design for plans and specifications of the water tower should begin 2-years prior to anticipated construction or at the time the City executes a RCC development agreement. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 7,000,000 0 0 7,000,000 Planning/Design 500,000 0 0 0 0 500,000 Total 500,000 0 7,000,000 0 0 7,500,000 Funding Sources 2026 2027 2028 2029 2030 Total TCAAP -WAC/SAC Charges 500,000 0 7,000,000 0 0 7,500,000 Total 500,000 0 7,000,000 0 0 7,500,000 71 Produced Using Plan -It CIP Software Page 67 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-W-003 Project Name Trunk Water Main Condition Assessment Total Project Cost $40,000 Type Unassigned Priority 2 Very Important Useful Life 10 years Department Water Department Category Utility Maintenance Status Active TCAAP No Description Evaluated the condition of 16" water main between North and South towers to determine the degree of corrosion and deterioration in 2020-2021. The evaluation will develop a long-term plan for rehabilitation of this critical water main segment. Inspection via ultrasonic testing is needed to evaluate existing conditions in critical locations along the Trunk Watermain. 2026 - Evaluation at Hamline Ave. N. near Ingerson and Dunlap St. N. near Ingerson 2028 - Inspections and testing at Dunlap St. N. near Grey Fox Road justification The trunk water main extending between the north and south elevated storage tanks is one of the most important and critical segments of the water distribution system for supplying water to the northern portion of the City. Segments of the water main have been in service for more than 52 years. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 20,000 0 20,000 0 0 40,000 Total 20,000 0 20,000 0 0 40,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Utility Funds 20,000 0 20,000 0 0 40,000 Total 20,000 0 20,000 0 0 40,000 72 Produced Using Plan -It CIP Software Page 68 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-W-005 Project Name Trunk Water Main Improvements - Roseville Total Project Cost $800,000 Contact Public Works Director Department Water Department Type Improvement Category Utility Improvements Priority 1 Urgent Status Active Useful Life 60 years TCAAP Yes Description Proposed trunk watermain upgrade to 1,600 feet of existing 12-inch CIP to 16-inch DIP or PVC. Located within the City of Roseville along Hamline Avenue from Josephine Road to Glenhill Road. These improvements will be in coordination with Ramsey County paving & trail construction project along Hamline Avenue. Meter pit and meter improvements. Justification This upgrade is vital to support the future TCAAP development by allowing the future water tower to operate at appropriate water levels. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 800,000 0 0 0 0 800,000 Total 800,000 0 0 0 0 800,000 Funding Sources 2026 2027 2028 2029 2030 Total TCAAP -WAC/SAC Charges 800,000 0 0 0 0 800,000 Total 800,000 0 0 0 0 800,000 73 Produced Using Plan -It CIP Software Page 69 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Eqp-003 Project Name Turf Fertilizer and Herbicide Sprayer Total Project Cost $25,000 Department Equipment Category Park Capital Equipment Status Active Contact Public Works Director Type Equipment Priority 3Important Useful Life 20 years Description Purchase of new equipment to replace two Bobcat Toolcat attachments to maintain city turf property. Replacing 2 Bobcat Toolcat attachments that no longer function properly. justification The current Bobcat Toolcat attachments to fertilize and apply herbicide for weed control is not functioning properly. Public Works will need to rent equipment until the replacements can be purchased. Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 25,000 0 0 0 0 25,000 Total 25,000 0 0 0 0 25,000 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 22,000 0 0 0 0 22,000 Trade -In Value 3,000 0 0 0 0 3,000 Total 25,000 0 0 0 0 25,000 74 Produced Using Plan -It CIP Software Page 70 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-W-006 Project Name Water Meter Replacement Total Project Cost $1,430,000 Department Water Department Category Utility Improvements Status Active TCAAP No Contact Public Works Director Type Improvement Priority 3Important Useful Life 25 years Description Commercial water meters were replaced in 1997. Residential water meters were replaced in 2000. Meter Readers were replaced in 2012. This is a placeholder for replacing them throughout the City. $30,000 budgeted in 2026 for consultant work. justification Meters are at the end of their useful life. If TCAAP begins to develop, a new metering system must be determined before meters are needed for properties within TCAAP. Highly recommended to begin the consulting work in 2026 to prepare for future development. Expenditures 2026 2027 2028 2029 2030 Total Other 530,000 900,000 0 0 0 1,430,000 Total 530,000 900,000 0 0 0 1,430,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Utility Funds 530,000 900,000 0 0 0 1,430,000 Total 530,000 900,000 0 0 0 1,430,000 75 Produced Using Plan -It CIP Software Page 71 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-W-007 Project Name Water System Model Update Total Project Cost $42,750 Type Operational Maintenance Priority 3Important TCAAP No Department Water Department Category Utility Improvements Status Active Description Conduct a Water System Model update. justification The last water model was conducted in 2019. Since then upgrades have been made at critical locations of the water distribution system. An update is needed to show current conditions. Expenditures 2026 2027 2028 2029 2030 Total Planning/Design 42,750 0 0 0 0 42,750 Total 42,750 0 0 0 0 42,750 Funding Sources 2026 2027 2028 2029 2030 Total Water Utility Funds 42,750 0 0 0 0 42,750 Total 42,750 0 0 0 0 42,750 76 Produced Using Plan -It CIP Software Page 72 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-W-004 Project Name Water Tower Maintenance Total Project Cost $3,028,000 Contact Public Works Director Department Water Department Type Unassigned Category Utility Maintenance Priority 2 Very Important Status Active Useful Life 25 years TCAAP No Description 2026 - North Water Tower order inspection report. 2027 - North Water Tower maintenance. Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines. 2031 - South Water Tower order inspection report. 2032 - South Water Tower maintenance. Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines. 2033 - North Water Tower order inspection report. 2034 - North Water Tower maintenance. Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines. 2038 - South Water Tower Full Rehabilitation Listed costs are estimates only. Inspections will determine the extent of minor repairs required. justification The MN Department of Health recommends that storage facilities for public water supply systems are inspected and maintained on a 5-year cycle. Last full rehabilitation project on South Tower was completed in 2013 ($816,256). Next one due in 2038. Last full rehabilitation project on North Tower was completed in 2018 ($608,125). Next one due in 2043. Expenditures 2026 2027 2028 2029 2030 Total Future Construction/Maintenance 12,000 375,000 0 0 0 387,000 2,641,000 Total 12,000 375,000 0 0 0 387,000 Funding Sources 2026 2027 2028 2029 2030 Total Future Water Utility Funds 12,000 375,000 0 0 0 387,000 2,641,000 Total 12,000 375,000 0 0 0 387,000 77 Produced Using Plan -It CIP Software Page 73 / 73 2026 through 2030 Capital Improvement Plan Arden Hllls, MN Projects By Funding Source Source Project# Priority 2026 2027 2028 2029 2030 Total Capital Improvement Funds (PIR) 2026 PMP 2028 PMP 26-Str-001 28-Str-001 2 2 1,170,000 1,280,000 1,170,000 1,280,000 2030 PMP 30-Str-001 2 1,230,000 1,230,000 Arden Oaks Park ADA Improvements 26-Park-002 3 67,500 67,500 County Road E Trail Improvements 26-Park-003 3 187,500 187,500 GRG Floral Park NRMB 26-Park-006 5,225 5,225 5,225 5,225 20,900 GRG Hazelnut & Chatham NRMB 26-Park-007 4,000 4,000 8,000 Hamline Avenue N Trail Connection Improvement 26-Park-001 3 80,000 80,000 Hard Court & Trail Rehabilitation 26-Park-005 3 350,000 220,000 570,000 Hockey Rink Board Rehabilitation 30-Park-001 4 230,000 230,000 Lake Johanna Blvd Trail 28-Park-001 3 250,000 260,000 510,000 Old Hwy 10 Trail - 96 to Valentine Park 26-Park-004 672,500 672,500 Park Shelter Replacements 26-Park-008 4 170,000 92,500 262,500 Perry Park Improvements 27-Park-002 4 520,000 25,000 545,000 Playground Structure Replacement 27-Park-001 3 520,000 275,000 795,000 Sewer Lining/Rehabilitation 26-Sew-001 2 60,000 60,000 Capital Improvement Funds (PIR) Total 2,519,225 1,519,225 1,757,725 432,725 1,460,000 7,688,900 EDA General Fund Gateway Signs 25-EDA-001 270,000 40,000 310,000 EDA General Fund Total 270,000 40,000 0 0 0 310,000 Equipment/Building Replacement Fund Air Handler/HVAC Maintenance 29-BLDG-001 5 59,781 59,781 Auto Greaser Installation for asset 26-Eqp-005 3 11,500 11,500 85135 City Hall Elevator 27-BLDG-001 4 103,507 103,507 City Hall Entrance Canopy & 30-BLDG-002 4 102,604 102,604 Masonry Replacements City Hall Furnishings 27-BLDG-002 4 21,342 21,342 City Hall Roof 30-BLDG-001 3 410,278 410,278 City Hall Security System 27-BLDG-003 4 16,006 16,006 Concrete Flatwork, Partial 30-BLDG-003 5 7,940 7,940 Emergency Generator Replacement Schedule 27-Eqp-004 2 77,068 77,068 Pipeline Inspection Push Camera 26-Eqp-004 3 12,000 12,000 System Replace 1993 Case 621 Loader #103 25-Eqp-001 275,000 275,000 Replace 1996 Redi-Haul Trailer #108 26-Eqp-002 3 16,500 16,500 78 Produced Using Plan -It CIP Software Page 1 / 5 Source Project# Priority 2026 2027 2028 2029 2030 Total Replace 1998 Tow Behind Air 28-Eqp-003 3 34,550 34,550 Compressor #107 Replace 2000 Backhoe #204 27-Eqp-002 3 157,010 157,010 Replace 2009 Husqavarna 28-Eqp-002 3 7,800 7,800 Pavement Saw #113 Replace 2009 Sterling Acterra Truck 27-EgpV-001 3 144,500 139,135 283,635 #431 Replace 2012 Workman #445 29-Eqp-003 3 36,050 36,050 Replace 2013 Ford Escape #504 26-EgpV-003 33,500 33,500 Replace 2015 Ford F-450 Plow/Dump Truck #320 27-EgpV-003 2 120,000 120,000 Replace 2016 F-350 Pickup w/Liftgate #455 27-EgpV-002 4 74,975 74,975 Replace 2016 F-350 wN-Plow and Liftgate #215 26-EgpV-001 3 70,000 70,000 Replace 2016 Stepp Asphalt Patch 28-Eqp-004 3 52,250 52,250 Trailer #121 Replace 2016 Workman #456 30-Eqp-002 3 36,050 36,050 Replace 2017 Mack Plow/Wing/Dump Truck #123 28-EgpV-001 5 154,500 172,700 327,200 Replace 2018 Ford Escape #505 30-EgpV-001 41,200 41,200 Replace 2018 Toro Large Area 26-Eqp-001 3 94,000 94,000 Mower #457 Replace 2019 Bobcat Miller/Planer 29-Eqp-002 3 16,480 16,480 #129 Replace 2019 Ford F-150 #602 29-EgpV-001 3 31,350 31,350 Replace 2019 Ford F-150 Ext Cab 28-EgpV-002 3 31,350 31,350 #601 Replace 2019 Ford F350 Crew Cab 29-EgpV-002 4 77,250 77,250 w/Tommygate #85323 Replace 2020 Ford F-150 #603 30-EgpV-002 3 46,350 46,350 Replace 2022 Ford F-250 w/Service Body 30-EgpV-004 3 82,400 82,400 Replace 2022 Ford F-350 w/Plow & 30-EgpV-003 4 82,400 82,400 Tommygate Replace 2023 Bobcat Toolcat 29-Eqp-004 2 47,100 47,100 #85478 Replace 2025 Bobcat Toolcat 30-Eqp-004 3 50,000 50,000 Replace 2 Toro Zero Turn Mowers 30-Eqp-005 3 28,000 28,000 Asset 85485, 85486 Replace Bobcat Rotary Brushcutter 30-Eqp-003 2 15,450 15,450 #440 Replace Bobcat Snowblower 84" 28-Eqp-001 3 7,270 7,270 #118 Replace Hotsy Pressure Washer 30-Eqp-001 4 5,150 5,150 #470 Replace Snowblower 72" #468 29-Eqp-001 4 8,240 8,240 Turf Fertilizer and Herbicide 26-Eqp-003 3 22,000 22,000 Sprayer Equipment/Building Replacement Fund Total 679,000 786,475 298,120 361,119 907,822 3,032,536 G ra nts Hard Court & Trail Rehabilitation 26-Park-005 3 100,000 100,000 Old Hwy 10 Trail - 96 to Valentine 26-Park-004 2,000,000 2,000,000 Park Grants Total 2,100,000 0 0 0 0 2,100,000 79 Produced Using Plan -It CIP Software Page 2 / 5 Source Project# Priority 2026 2027 2028 2029 2030 Total Other 2026 PMP 26-Str-001 2 930,000 930,000 2028 PMP 28-Str-001 2 2,075,000 2,075,000 2030 PMP 30-Str-001 2 2,300,000 2,300,000 Lake Johanna Fire Dept Fire Station 27-Pub-005 265,800 269,050 266,800 269,300 1,070,950 Other Total 930,000 265,800 2,344,050 266,800 2,569,300 6,375,950 Park Capital Fund (Park Dedication Fees) Snelling Ave N. & Royal Hills Trail 26-Park-009 2 360,000 360,000 Improvements Park Capital Fund (Park Dedication Fees) Total 360,000 0 0 0 0 360,000 Public Safety Capital Fund LJFD Engine/Ladder Replacement 27-Pub-001 279,510 279,510 LJFD General Equipment 26-Pub-003 201,588 56,167 16,281 52,735 7,508 334,279 LJFD Rescue/Command/Utility 27-Pub-002 50,820 29,040 111,877 0 106,722 298,459 Vehicle Replacement LJFD Station Capital 26-Pub-004 0 64,856 72,600 0 0 137,456 Public Safety Capital Fund Total 252,408 429,573 200,758 52,735 114,230 1,049,704 Ramsey County County Road E Trail Improvements 26-Park-003 3 187,500 187,500 Hamline Avenue N Trail Connection 26-Park-001 3 80,000 80,000 Improvement Old Hwy 10 Trail - 96 to Valentine 26-Park-004 1,227,500 1,227,500 Park Sewer Lining/Rehabilitation 26-Sew-001 2 60,000 60,000 Ramsey County Total 1,307,500 0 187,500 60,000 0 1,555,000 Sanitary Sewer Utility Fund 2026 PMP 26-Str-001 2 200,000 200,000 2028 PMP 28-Str-001 2 620,000 620,000 2030 PMP 30-Str-001 2 175,000 175,000 Emergency Generator Replacement 27-Eqp-004 2 145,000 77,067 222,067 Schedule Lift Station Rehabilitation 26-Sew-002 2 190,000 60,000 223,000 24,000 497,000 Sewer Lining/Rehabilitation 26-Sew-001 2 660,000 205,000 865,000 Sanitary Sewer Utility Fund Total 390,000 865,000 620,000 505,067 199,000 2,579,067 80 Produced Using Plan -It CIP Software Page 3 / 5 Source Project# Priority 2026 2027 2028 2029 2030 Total State Aid 2028 PMP 28-Str-001 2 480,000 480,000 2030 PMP 30-Str-001 2 880,000 880,000 Lake Johanna Blvd Trail 28-Park-001 3 1,490,000 1,490,000 Old Hwy 10 Trail - 96 to Valentine 26-Park-004 600,000 600,000 Park State Aid Total 600,000 0 1,970,000 0 880,000 3,450,000 Surface Water Mgmt Utility Funds 2026 PMP 26-Str-001 2 500,000 500,000 2028 PMP 28-Str-001 2 1,410,000 1,410,000 2030 PMP 30-Str-001 2 160,000 160,000 Sewer Lining/Rehabilitation 26-Sew-001 2 135,000 135,000 Surface Water Mgmt Utility Funds Total 500,000 0 1,410,000 135,000 160,000 2,205,000 TCAAP -WAC/SAC Charges TCAAP New Booster Station 26-W-001 2 1,500,000 1,500,000 TCAAP Trunk Water Improvements (Spine Road) 21-W-005 3 1,500,000 1,500,000 TCAAP Water Tower 28-W-001 3 500,000 7,000,000 7,500,000 Trunk Water Main Improvements - Roseville 26-W-005 1 800,000 800,000 TCAAP -WAC/SAC Charges Total 4,300,000 0 7,000,000 0 0 11,300,000 Trade-in Value Emergency Generator Replacement Schedule 27-Eqp-004 2 5,000 5,000 5,000 15,000 Replace 1993 Case 621 Loader #103 25-Eqp-001 25,000 25,000 Replace 1996 Redi-Haul Trailer #108 26-Eqp-002 3 1,500 1,500 Replace 1998 Tow Behind Air 28-Eqp-003 3 1,500 1,500 Compressor #107 Replace 2000 Backhoe #204 27-Eqp-002 3 15,000 15,000 Replace 2009 Husqavarna 28-Eqp-002 3 2,500 2,500 Pavement Saw #113 Replace 2009 Sterling Acterra Truck 27-EgpV-001 3 20,000 20,000 #431 Replace 2013 Ford Escape #504 26-EgpV-003 8,000 8,000 Replace 2015 Ford F-450 27-EgpV-003 2 25,000 25,000 Plow/Dump Truck #320 Replace 2016 F-350 Pickup w/Liftgate #455 27-EgpV-002 4 10,000 10,000 Replace 2016 F-350 w/V-Plow and Liftgate #215 26-EgpV-001 3 15,000 15,000 Replace 2016 Stepp Asphalt Patch Trailer #121 28-Eqp-004 3 25,000 25,000 Replace 2017 Mack Plow/Wing/Dump Truck #123 28-EgpV-001 5 35,000 35,000 Replace 2018 Toro Large Area 26-Eqp-001 3 20,000 20,000 Mower #457 Replace 2019 Ford F-150 #602 29-EgpV-001 3 15,000 15,000 81 Produced Using Plan -It CIP Software Page 415 Source Project# Priority 2026 2027 2028 2029 2030 Total Replace 2019 Ford F-150 Ext Cab 28-EgpV-002 3 15,000 15,000 #601 Replace 2023 Bobcat Toolcat 29-Eqp-004 2 30,000 30,000 #85478 Replace 2025 Bobcat Toolcat 30-Eqp-004 3 30,000 30,000 Replace 2 Toro Zero Turn Mowers 30-Eqp-005 3 14,000 14,000 Asset 85485, 85486 Replace Bobcat Snowblower 84" 28-Eqp-001 3 2,000 2,000 #118 Turf Fertilizer and Herbicide 26-Eqp-003 3 3,000 3,000 Sprayer Trade -In Value Total 72,500 75,000 83,500 52,500 44,000 327,500 Water Utility Funds 2026 PMP 26-Str-001 2 500,000 500,000 2028 PMP 28-Str-001 2 480,000 480,000 2030 PMP 30-Str-001 2 1,025,000 1,025,000 Booster Station Improvements 27-W-001 2 200,000 200,000 Emergency Generator Replacement 27-Eqp-004 2 149,500 149,500 Schedule Lake Johanna Blvd Watermain 26-W-002 3 20,000 500,000 520,000 Assessment Trunk Water Main Condition 26-W-003 2 20,000 20,000 40,000 Assessment Water Meter Replacement 26-W-006 3 530,000 900,000 1,430,000 Water System Model Update 26-W-007 3 42,750 42,750 Water Tower Maintenance 26-W-004 2 12,000 375,000 387,000 Water Utility Funds Total 1,124,750 1,475,000 1,149,500 0 1,025,000 4,774,250 GRAND TOTAL 15,405,383 5,456,073 17,021,153 1,865,946 7,359,352 47,107,907 82 Produced Using Plan -It CIP Software Page 5 / 5 d \ / \ }{}/ .. ..:8 \\ / ... ... 7 .. ..\§ ( ... ..\$ . f6 N.. ... \ / \ OF \\\.. � @ ; a § - 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L U � N N Z 8 O o N J x O a n" N oS � � w N fl W r O O OD rn N M W fp c0 aD a v � tn0 N oN W N lD co M T M N 16� Mco V� N W m m OOf n tn1 N io a N In O V Of �Vp N M T W N � a O O N N O M a spowno4L Attachment C As of June 30, 2025 Excludes Lake Johanna Blvd Trail NO ADVANCE IN 2024 City of Arden Hills - MSA Account Year PIR Fund YE cash balance Fund Allocation To City Available Balance New Projects Unfunded Projects 2024 3,118,495 340,946 (53,882) 0 865,834 1,759,002 Roundabout & MVHS Trail 2025 3,350,988 371,578 (371,578) 0 - 1,387,424 2026 690,854 350,000 (350,000) 0 600,000 1,637,424 Old Highway 10 Trail, Lake Valentine to Hwy 96 2027 492,581 350,000 (350,000) 0 - 1,287,424 2028 (1,737,062) 350,000 (350,000) 0 480,000 1,417,424 2028 PMP 2029 (1,091,169) 350,000 (350,000) 0 - 1,067,424 2030 (3,811,977) 350,000 (350,000) 0 880,000 1,597,424 2030 PMP 2031 (2,725,538) 350,000 (350,000) 0 - 1,247,424 2032 (6,065,114) 350,000 (350,000) 0 475,000 1,372,424 2032 PMP 2033 (5,366,198) 350,000 (350,000) 0 1,022,424 2034 (7,039,418) 350,000 (350,000) 0 330,000 1,002,424 2034 PMP 2035 (5,636,865) 350,000 (350,000) 0 652,424 Includes Lake Johanna Blvd Trail NO ADVANCE IN 2024 City of Arden Hills - MSA Account PIR Fund Fund Available New Year YE cash To City Unfunded Projects Allocation Balance Projects balance 2024 3,118,495 340,946 (53,882) 0 865,834 1,759,002 Roundabout & MVHS Trail 2025 3,350,988 371,578 (371,578) 0 - 1,387,424 2026 690,854 350,000 (350,000) 0 600,000 1,637,424 Old Highway 10 Trail, Lake Valentine to Hwy 96 2027 242,581 350,000 (350,000) 0 - 1,287,424 2028 (2,247,062) 350,000 (350,000) 0 1,970,000 2,907,424 2028 PMP+Lake Johanna Blvd Trail ($1.49M) 2029 (1,601,169) 350,000 (350,000) 0 - 2,557,424 2030 (4,321,977) 350,000 (350,000) ■ 0 880,000 3,087,424 2030 PMP 2031 (3,235,538) 350,000 (350,000) 0 - 2,737,424 2032 (6,575,114) 350,000 (350,000) 0 475,000 2,862,424 2032 PMP 2033 (5,876,198) 350,000 (350,000) 0 2,512,424 2034 (7,549,418) 350,000 (350,000) 0 330,000 2,492,424 2034 PMP 2035 (6,146,865) 350,000 (350,000) 0 2,142,424 P:\Finance\MSA\Sources and Uses of Funds for CIP document 2026B - MSA 06.30.25 Attachment D PRELIMINARY 2026 BUDGET LEVY IMPACT Description Effect on Levy % Chg Transfer to Cable Fun 100,000 1.7% Step Increases 62,117 3% COLA Adjustments 46,687 Health Insurance/Work Comp Benefits (10% health; 4% dental) 22,946 Personnel Costs 131,750 2.2% Increase in RamCo Sheriff 231,220 Increase in LJFD 147,916 Increase in Ramco Dispatch 12,770 RamCo Facility Maintenance Facility - Rent 5,847 Permit Software Conversion 60,000 Net changes in other GF Budget Areas (11,822) Total General Fund Costs 677,682 11.2% 7/14/25 Council Work Session Attachment E Arden Hills Equipment Replacement Guidelines 3 Year Cycle Zero Turn Mowers 5-7 Year Cycle Weed Trimmers, Push Type Lawn Mowers, Walk behind Snow Blower, handheld blower, Toolcat 8-10 Year Cycle Pick-up Trucks, Power Hedge Trimmer, Back Pack Blowers, Power Pole Pruner, Large Area Mower 10-12 Year Cycle 1-Ton Dump Trucks, City Hall Vehicles, Asphalt Hot Box, Large Dump Truck 13-15 Year Cycle Skid Steer, J Tamper, Plate Compactor, Chain Saws, Chop Saws, Cement Mixer, Turf Utility Carts, Small Generators 15-17 Year Cycle Street Sweeper, Tanker Truck, Asphalt Roller, Backhoe, Misc. Pumps, Sewer Camera Trailer, Brush Chipper, Trailers 18-20 Year Cycle Pavement Saw, Large Air Compressor, Trench Box 20-22 Year Cycle Sewer Jetter-Vac Combo, Mini Ex 20-25 Year Cycle Front End Loader, Sewer Easement Machine, Aerator 25+ Year Cycle Large Generators, Turf Sweeper Arden Hills City Hall March 13, 2025 • Arden Hills, MN FULL RESERVE STUDY Bench Handout Arden Hills City Hall Arden Hills, Minnesota Dear Representatives of Arden Hills City Hall: At the direction of the Management that recognizes the need for proper reserve planning, we have conducted a Full Reserve Study of Arden Hills City Hall in Arden Hills, Minnesota and submit our findings in this report. The effective date of this study is the date of our visual, noninvasive inspection, March 13, 2025. This Full Reserve Study exceeds the Association of Professional Reserve Analysts (APRA) standards fulfilling the requirements of a “Level I Full Reserve Study.” An ongoing review by Management and an Update of this Reserve Study are necessary to ensure an equitable funding plan since a Reserve Study is a snapshot in time. We recommend the building budget for an Update to this Reserve Study in two- to three- years. We look forward to continuing to help Arden Hills City Hall plan for a successful future. As part of our long-term thinking and everyday commitment to our clients, we are available to answer any questions you may have regarding this study. Respectfully submitted on April 4, 2025 by Reserve Advisors, LLC Visual Inspection and Report by: Robert Schwankl, RS1, Engineer Review by: Keary D. Wass, RS, West Region Quality Assurance Engineer Alan M. Ebert, RS, PRA2, Director of Quality Assurance 1 RS (Reserve Specialist) is the reserve provider professional designation of the Community Associations Institute (CAI) representing America's more than 300,000 condominium, cooperative and homeowners associations. 2 PRA (Professional Reserve Analyst) is the professional designation of the Association of Professional Reserve Analysts. Learn more about APRA at http://www.apra-usa.com. Reserve Advisors, LLC 735 N. Water Street, Suite 175 Milwaukee, WI 53202 ©2023 Reserve Advisors, LLC. All rights reserved. Table of Contents 1. RESERVE STUDY EXECUTIVE SUMMARY ..................................................1.1 2. RESERVE STUDY REPORT ...........................................................................2.1 3. RESERVE EXPENDITURES and FUNDING PLAN ........................................3.1 4. RESERVE COMPONENT DETAIL ..................................................................4.1 Exterior Building Elements ...............................................................................4.1 Canopy .......................................................................................................4.2 Roofs, Built-up ............................................................................................4.3 Walls, Masonry ...........................................................................................4.5 Windows and Doors ...................................................................................4.9 Interior Building Elements ................................................................................4.12 Ceilings, Acoustical Tiles, Grid and Lighting ...............................................4.12 Elevator Cab Finishes ................................................................................4.13 Floor Coverings, Carpet .............................................................................4.13 Floor Coverings, Tile ..................................................................................4.14 Furnishings and Office Equipment ..............................................................4.15 Kitchen .......................................................................................................4.17 Paint Finishes, Walls and Ceilings ..............................................................4.18 Rest Rooms ................................................................................................4.20 Building Services Elements .............................................................................4.20 Air Handling Units, Capital Repairs ............................................................4.20 Boilers, Building Heat .................................................................................4.22 Condensing Units .......................................................................................4.23 Elevator, Hydraulic .....................................................................................4.25 Life Safety System ......................................................................................4.26 Security System ..........................................................................................4.28 Water Heater ..............................................................................................4.29 Property Site Elements ....................................................................................4.30 Asphalt Pavement, Repaving .....................................................................4.30 Concrete Curbs and Gutters .......................................................................4.33 Concrete Flatwork ......................................................................................4.34 Irrigation System .........................................................................................4.35 Light Poles and Fixtures .............................................................................4.36 Retaining Wall, Concrete ............................................................................4.37 Retaining Wall, Masonry .............................................................................4.38 Reserve Study Update .....................................................................................4.39 5. METHODOLOGY ............................................................................................5.1 6. CREDENTIALS ...............................................................................................6.1 7. DEFINITIONS ..................................................................................................7.1 8. PROFESSIONAL SERVICE CONDITIONS ....................................................8.1 Page 1.1 - Executive Summary 1. RESERVE STUDY EXECUTIVE SUMMARY Client: Arden Hills City Hall Location: Arden Hills, Minnesota Reference: 242530 Property Basics: Arden Hills City Hall is a two-story municipal building. The building was built in 1995. Reserve Components Identified: 29 Reserve Components. Inspection Date: March 13, 2025. Funding Goal: The Funding Goal of this Reserve Study is to maintain reserves above an adequate, not excessive threshold during one or more years of significant expenditures. Our recommended Funding Plan recognizes these threshold funding years in 2030 due to the replacement of the built-up roof sections, in 2035 due to the replacement of the windows and doors, and in 2045 due to replacement of the make-up air handling units. Methodology: We use the Cash Flow Method to compute the Reserve Funding Plan. This method offsets future variable Reserve Expenditures with existing and future stable levels of reserve funding. Our application of this method also considers: • Current and future local costs of replacement • 2.7% anticipated annual rate of return on invested reserves • 3.3% future Inflation Rate for estimating Future Replacement Costs Sources for Local Costs of Replacement: Our proprietary database, historical costs and published sources, i.e., R.S. Means, Incorporated. Unaudited Cash Status of Reserve Fund: • $0 as of December 31, 2024 • No budgeted Reserve Contributions in 2025. Project Prioritization: We note anticipated Reserve Expenditures for the next 30 years in the Reserve Expenditures tables and include a Five-Year Outlook table following the Reserve Funding Plan in Section 3. We recommend the building prioritize the following projects in the next five years based on the conditions identified: • Modernization of the hydraulic elevator due to age • Inspection and partial repairs to the masonry façade due to noted occurrences of cracks, spalls and lintel corrosion • Replacement of the built-up roof sections due to age • Capital repairs to the make-up air handling units due to age Page 1.2 - Executive Summary Recommended Reserve Funding: We recommend the following in order to achieve a stable and equitable Cash Flow Methodology Funding Plan: • Phased increases of $63,500 each year, from 2026 through 2028 • Inflationary increases from 2029 through 2032 • Decrease to $127,500 by 2033 due to fully funding for interior renovations and replacement of the built-up roofs • Inflationary increases from 2034 through 2035 • Stable contributions of $136,000 from 2036 through 2040 • Inflationary increases thereafter through 2055, the limit of this study's Cash Flow Analysis Arden Hills City Hall Recommended Reserve Funding Table and Graph Year Reserve Contributions ($) Reserve Balances ($)Year Reserve Contributions ($) Reserve Balances ($)Year Reserve Contributions ($) Reserve Balances ($) 2026 63,500 64,357 2036 136,000 192,660 2046 165,200 223,434 2027 127,000 52,052 2037 136,000 279,585 2047 170,700 80,676 2028 190,500 186,649 2038 136,000 397,919 2048 176,300 229,455 2029 196,800 330,557 2039 136,000 445,107 2049 182,100 420,209 2030 203,300 77,554 2040 136,000 397,444 2050 188,100 606,790 2031 210,000 268,469 2041 140,500 525,014 2051 194,300 820,096 2032 216,900 112,086 2042 145,100 323,675 2052 200,700 942,153 2033 127,500 244,334 2043 149,900 264,160 2053 207,300 1,177,690 2034 131,700 364,048 2044 154,800 353,056 2054 214,100 1,426,478 2035 136,000 78,066 2045 159,900 75,022 2055 221,200 336,150 -1500 -1000 -500 0 500 1000 1500 2000 Reserve Expenditures Recommended Reserve Contributions Year-End Reserve Balances Page 2.1 - Report 2. RESERVE STUDY REPORT At the direction of Management that recognizes the need for proper reserve planning, we have conducted a Full Reserve Study of Arden Hills City Hall Arden Hills, Minnesota and submit our findings in this report. The effective date of this study is the date of our visual, noninvasive inspection, March 13, 2025. We present our findings and recommendations in the following report sections and spreadsheets: • Identification of Property - Segregates all property into several areas of responsibility for repair or replacement • Reserve Expenditures - Identifies reserve components and related quantities, useful lives, remaining useful lives and future reserve expenditures during the next 30 years • Reserve Funding Plan - Presents the recommended Reserve Contributions and year-end Reserve Balances for the next 30 years • Five-Year Outlook - Identifies reserve components and anticipated reserve expenditures during the first five years • Reserve Component Detail - Describes the reserve components, includes photographic documentation of the condition of various property elements, describes our recommendations for repairs or replacement, and includes detailed solutions and procedures for replacements for the benefit of current and future building representatives • Methodology - Lists the national standards, methods and procedures used to develop the Reserve Study • Definitions - Contains definitions of terms used in the Reserve Study, consistent with national standards • Professional Service Conditions - Describes Assumptions and Professional Service Conditions • Credentials and Resources Page 2.2 - Report IDENTIFICATION OF PROPERTY Our investigation includes Reserve Components or property elements as set forth in your Declaration or which were identified as part of your request for proposed services. The Expenditure tables in Section 3 list the elements contained in this study. Our analysis begins by segregating the property elements into several areas of responsibility for repair and replacement. Our process of identification helps assure that future building representatives and the management team understand whether reserves or the operating budget fund certain replacements and assists in preparation of the annual budget. We derive these segregated classes of property from our review of the information provided by Management. These classes of property include: • Reserve Components • Long-Lived Property Elements • Operating Budget Funded Repairs and Replacements • Property Maintained by Others We advise the building representatives conduct an annual review of these classes of property to confirm its policy concerning the manner of funding, i.e., from reserves or the operating budget. Reserve Components are defined by CAI as property elements with: • Arden Hills City Hall responsibility • Limited useful life expectancies • Predictable remaining useful life expectancies • Replacement cost above a minimum threshold The following tables depict the items excluded from the Reserve Expenditure plan: Reserve Advisors, LLC Indeterminate N/A • Electrical System • Foundation Excluded Components for Arden Hills City Hall Arden Hills, Minnesota Operating Budget Components N/A Indeterminate N/A Repairs normally funded through the Operating Budget and Expenditures less than $6,000 (These relatively minor expenditures have a limited effect on the recommended Reserve Contributions.) The operating budget provides money for the repair and replacement of certain Reserve Components. The Association may develop independent criteria for use of operating and reserve funds. • Structural Frame • Fence and Gravel Path, North Perimeter (Neighboring Property) • Air Handling Unit, Mini-Split System, AV Room • Asphalt Pavement, Parking Area, Repairs • Bike Racks • Canopy, Interim Paint Finishes and Repairs • Entrance Monument • Fan Coil Units • Wood Fence, AC Housing Long-Lived Components These elements may not have predictable Remaining Useful Lives or their replacement may occur beyond the scope of this study. The operating budget should fund infrequent repairs. Funding untimely or unexpected replacements from reserves will necessitate increases to Reserve Contributions. Periodic updates of this Reserve Study will help determine the merits of adjusting the Reserve Funding Plan. Useful Life Estimated Cost Others Responsibility Components Certain items have been designated as the responsibility of Others to repair or replace. to 70+ Printed on 4/4/2025 Exclusions Lists - Section 2 - 1 of 1 Page 3.1 - Reserve Expenditures and Funding Plan 3. RESERVE EXPENDITURES and FUNDING PLAN The tables following this introduction present: Reserve Expenditures • Line item numbers • Total quantities • Quantities replaced per phase (in a single year) • Reserve component inventory • Estimated first year of event (i.e., replacement, application, etc.) • Life analysis showing − useful life − remaining useful life • 2025 local cost of replacement − Per unit − Per phase − Replacement of total quantity • Percentage of future expenditures anticipated during the next 30 years • Schedule of estimated future costs for each reserve component including inflation Reserve Funding Plan • Reserves at the beginning of each year • Total recommended reserve contributions • Estimated interest earned from invested reserves • Anticipated expenditures by year • Anticipated reserves at year end Five-Year Outlook • Line item numbers • Reserve component inventory of only the expenditures anticipated to occur within the first five years • Schedule of estimated future costs for each reserve component anticipated to occur within the first five years The purpose of a Reserve Study is to provide an opinion of reasonable annual Reserve Contributions. Prediction of exact timing and costs of minor Reserve Expenditures typically will not significantly affect the 30-year cash flow analysis. Adjustments to the times and/or costs of expenditures may not always result in an adjustment in the recommended Reserve Contributions. Financial statements prepared by your building, by you or others might rely in part on information contained in this section. For your convenience, we have provided an electronic data file containing the tables of Reserve Expenditures and Reserve Funding Plan. Reserve Advisors, LLC Years 2025 to 2040 RESERVE EXPENDITURES Explanatory Notes: 1)3.3%is the estimated Inflation Rate for estimating Future Replacement Costs. 2)FY2025 is Fiscal Year beginning January 1, 2025 and ending December 31, 2025. Arden Hills City Hall 3)2056+ Arden Hills, Minnesota Estimated Life Analysis,Costs, $Percentage Line Total Per Phase 1st Year of Years Unit Per Phase Total of Future RUL = 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Item Quantity Quantity Units Reserve Component Inventory Event Useful Remaining (2025)(2025)(2025)Expenditures FY2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Exterior Building Elements 1.130 1 1 Allowance Canopy, Lobby Entrance 2030 to 30 5 37,000.00 37,000 37,000 0.9%43,521 1.300 8,720 8,720 Square Feet Roofs, Built-up 2030 to 25 5 40.00 348,800 348,800 27.2%410,278 1.820 6,700 6,700 Square Feet Walls, Masonry, Inspections and Repairs (Incl. Sealants)2028 10 to 15 3 8.00 53,600 53,600 3.2%59,083 1.980 2,850 2,850 Square Feet Windows and Doors 2035 to 40 10 100.00 285,000 285,000 8.0%394,319 Interior Building Elements 2.060 6,550 6,550 Square Feet Ceilings, Acoustical Tiles And Grid 2032 to 30 7 10.00 65,500 65,500 1.7%82,214 2.100 1 1 Each Elevator Cab Finishes 2027 to 20 2 16,000.00 16,000 16,000 1.0%17,073 2.200 800 800 Square Yards Floor Coverings, Carpet 2032 10 to 15 7 70.00 56,000 56,000 3.8%70,289 2.240 320 320 Square Yards Floor Coverings, Tile 2040 to 30 15 250.00 80,000 80,000 2.6%130,195 2.450 4 1 Allowance Furnishings and Office Equipment, Phased 2027 to 20 2 to 17 20,000.00 20,000 80,000 4.1%21,342 25,103 29,528 2.520 1 1 Allowance Kitchen, Renovation 2032 to 25 7 12,500.00 12,500 12,500 0.3%15,690 2.800 25,550 25,550 Square Feet Paint Finishes, Walls and Ceilings 2032 10 to 15 7 1.70 43,435 43,435 2.9%54,518 2.900 4 4 Each Rest Rooms, Renovation 2032 to 25 7 11,000.00 44,000 44,000 1.1%55,227 Building Services Elements 3.018 3 3 Each Air Handling Units, Make-Up Air, Capital Repairs 2029 to 10 4 17,500.00 52,500 52,500 5.7%59,781 82,711 3.050 3 3 Each Air Handling Units, Make-up Air, Replacement 2045 to 50+20 75,000.00 225,000 225,000 8.8% 3.105 2 2 Each Boilers, Building Heat, 399-MBH 2044 18 to 25 19 20,000.00 40,000 40,000 1.5% 3.240 3 3 Each Condensing Units 2043 20 to 25 18 22,500.00 67,500 67,500 2.5% 3.320 1 1 Each Elevator, Hydraulic, Pump and Controls 2027 to 30 2 81,000.00 81,000 81,000 6.1%86,434 3.330 1 1 Each Elevator, Hydraulic, Cylinder 2040 to 45 15 33,000.00 33,000 33,000 1.1%53,706 3.555 1 1 Allowance Life Safety System, Control Panel 2032 to 15 7 20,000.00 20,000 20,000 1.3%25,103 3.560 1 1 Allowance Life Safety System, Emergency Devices 2032 to 25 7 40,000.00 40,000 40,000 1.0%50,207 3.820 2 1 Allowance Security System, Phased 2027 10 to 15 2 to 9 15,000.00 15,000 30,000 2.7%16,006 20,091 3.940 1 1 Each Water Heater 2039 15 to 20 14 11,000.00 11,000 11,000 0.4%17,330 Property Site Elements 4.040 3,000 3,000 Square Yards Asphalt Pavement, Mill and Overlay, Parking Areas 2062 15 to 20 37 25.00 75,000 75,000 0.0% 4.045 3,000 3,000 Square Yards Asphalt Pavement, Total Replacement, Parking Areas 2042 15 to 20 17 55.00 165,000 165,000 5.8% 4.110 1,400 420 Linear Feet Concrete Curbs and Gutters, Partial 2042 to 65 17 to 30+50.00 21,000 70,000 0.7% 4.140 5,400 270 Square Feet Concrete Flatwork, Partial 2030 to 65 5 to 30+25.00 6,750 135,000 1.5%7,940 9,339 10,985 4.420 4 1 Allowance Irrigation System, Phased 2035 to 40+10 to 13 17,500.00 17,500 70,000 2.1%24,213 25,012 25,837 26,690 4.560 5 5 Each Light Poles and Fixtures 2052 to 30 27 4,500.00 22,500 22,500 1.1% 4.735 300 300 Square Feet Retaining Wall, Concrete, Inspection and Capital Repairs 2031 10 to 15 6 35.00 10,500 10,500 0.7%12,758 4.745 100 100 Square Feet Retaining Wall, Masonry 2031 to 35 6 90.00 9,000 9,000 0.2%10,936--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Anticipated Expenditures, By Year ($4,913,673 over 30 years) 0 0 140,856 59,083 59,781 461,739 23,694 378,352 0 20,091 427,871 25,012 55,365 26,690 100,041 194,886 indicates a component which is considered long-lived Printed on 4/4/2025 Expenditures - Section 3 - 1 of 2 Reserve Advisors, LLC RESERVE EXPENDITURES Arden Hills City Hall Arden Hills, Minnesota Estimated Life Analysis,Costs, $Percentage Line Total Per Phase 1st Year of Years Unit Per Phase Total of Future Item Quantity Quantity Units Reserve Component Inventory Event Useful Remaining (2025)(2025)(2025)Expenditures----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Exterior Building Elements 1.130 1 1 Allowance Canopy, Lobby Entrance 2030 to 30 5 37,000.00 37,000 37,000 0.9% 1.300 8,720 8,720 Square Feet Roofs, Built-up 2030 to 25 5 40.00 348,800 348,800 27.2% 1.820 6,700 6,700 Square Feet Walls, Masonry, Inspections and Repairs (Incl. Sealants)2028 10 to 15 3 8.00 53,600 53,600 3.2% 1.980 2,850 2,850 Square Feet Windows and Doors 2035 to 40 10 100.00 285,000 285,000 8.0% Interior Building Elements 2.060 6,550 6,550 Square Feet Ceilings, Acoustical Tiles And Grid 2032 to 30 7 10.00 65,500 65,500 1.7% 2.100 1 1 Each Elevator Cab Finishes 2027 to 20 2 16,000.00 16,000 16,000 1.0% 2.200 800 800 Square Yards Floor Coverings, Carpet 2032 10 to 15 7 70.00 56,000 56,000 3.8% 2.240 320 320 Square Yards Floor Coverings, Tile 2040 to 30 15 250.00 80,000 80,000 2.6% 2.450 4 1 Allowance Furnishings and Office Equipment, Phased 2027 to 20 2 to 17 20,000.00 20,000 80,000 4.1% 2.520 1 1 Allowance Kitchen, Renovation 2032 to 25 7 12,500.00 12,500 12,500 0.3% 2.800 25,550 25,550 Square Feet Paint Finishes, Walls and Ceilings 2032 10 to 15 7 1.70 43,435 43,435 2.9% 2.900 4 4 Each Rest Rooms, Renovation 2032 to 25 7 11,000.00 44,000 44,000 1.1% Building Services Elements 3.018 3 3 Each Air Handling Units, Make-Up Air, Capital Repairs 2029 to 10 4 17,500.00 52,500 52,500 5.7% 3.050 3 3 Each Air Handling Units, Make-up Air, Replacement 2045 to 50+20 75,000.00 225,000 225,000 8.8% 3.105 2 2 Each Boilers, Building Heat, 399-MBH 2044 18 to 25 19 20,000.00 40,000 40,000 1.5% 3.240 3 3 Each Condensing Units 2043 20 to 25 18 22,500.00 67,500 67,500 2.5% 3.320 1 1 Each Elevator, Hydraulic, Pump and Controls 2027 to 30 2 81,000.00 81,000 81,000 6.1% 3.330 1 1 Each Elevator, Hydraulic, Cylinder 2040 to 45 15 33,000.00 33,000 33,000 1.1% 3.555 1 1 Allowance Life Safety System, Control Panel 2032 to 15 7 20,000.00 20,000 20,000 1.3% 3.560 1 1 Allowance Life Safety System, Emergency Devices 2032 to 25 7 40,000.00 40,000 40,000 1.0% 3.820 2 1 Allowance Security System, Phased 2027 10 to 15 2 to 9 15,000.00 15,000 30,000 2.7% 3.940 1 1 Each Water Heater 2039 15 to 20 14 11,000.00 11,000 11,000 0.4% Property Site Elements 4.040 3,000 3,000 Square Yards Asphalt Pavement, Mill and Overlay, Parking Areas 2062 15 to 20 37 25.00 75,000 75,000 0.0% 4.045 3,000 3,000 Square Yards Asphalt Pavement, Total Replacement, Parking Areas 2042 15 to 20 17 55.00 165,000 165,000 5.8% 4.110 1,400 420 Linear Feet Concrete Curbs and Gutters, Partial 2042 to 65 17 to 30+50.00 21,000 70,000 0.7% 4.140 5,400 270 Square Feet Concrete Flatwork, Partial 2030 to 65 5 to 30+25.00 6,750 135,000 1.5% 4.420 4 1 Allowance Irrigation System, Phased 2035 to 40+10 to 13 17,500.00 17,500 70,000 2.1% 4.560 5 5 Each Light Poles and Fixtures 2052 to 30 27 4,500.00 22,500 22,500 1.1% 4.735 300 300 Square Feet Retaining Wall, Concrete, Inspection and Capital Repairs 2031 10 to 15 6 35.00 10,500 10,500 0.7% 4.745 100 100 Square Feet Retaining Wall, Masonry 2031 to 35 6 90.00 9,000 9,000 0.2%------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Anticipated Expenditures, By Year ($4,913,673 over 30 years) Years 2041 to 2055 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 2051 2052 2053 2054 2055--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 923,817 96,155 32,683 114,392 34,732 40,854 48,055 88,725 139,049 430,714 74,125 121,090 214,533 40,854 25,217 31,652 39,728 286,543 36,469 12,921 15,199 17,878 54,062 20,763 --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 25,217 357,744 217,245 74,125 443,635 20,763 317,509 31,652 0 15,199 0 102,117 0 0 1,335,006 Printed on 4/4/2025 Expenditures - Section 3 - 2 of 2 Reserve Advisors, LLC Page 1 of 1 RESERVE FUNDING PLAN CASH FLOW ANALYSIS Arden Hills City Hall Individual Reserve Budgets & Cash Flows for the Next 30 Years Arden Hills, Minnesota FY2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 Reserves at Beginning of Year (Note 1)0 0 64,357 52,052 186,649 330,557 77,554 268,469 112,086 244,334 364,048 78,066 192,660 279,585 397,919 445,107 Total Recommended Reserve Contributions (Note 2)0 63,500 127,000 190,500 196,800 203,300 210,000 216,900 127,500 131,700 136,000 136,000 136,000 136,000 136,000 136,000 Estimated Interest Earned, During Year (Note 3)0 857 1,551 3,180 6,889 5,436 4,609 5,069 4,748 8,104 5,889 3,606 6,290 9,024 11,229 11,223 Anticipated Expenditures, By Year 0 0 (140,856)(59,083)(59,781)(461,739)(23,694)(378,352)0 (20,091)(427,871)(25,012)(55,365)(26,690)(100,041)(194,886)--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Anticipated Reserves at Year End $0 $64,357 $52,052 $186,649 $330,557 $77,554 $268,469 $112,086 $244,334 $364,048 $78,066 $192,660 $279,585 $397,919 $445,107 $397,444 (NOTE 5)(NOTE 5) (continued)Individual Reserve Budgets & Cash Flows for the Next 30 Years, Continued 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 2051 2052 2053 2054 2055 Reserves at Beginning of Year 397,444 525,014 323,675 264,160 353,056 75,022 223,434 80,676 229,455 420,209 606,790 820,096 942,153 1,177,690 1,426,478 Total Recommended Reserve Contributions 140,500 145,100 149,900 154,800 159,900 165,200 170,700 176,300 182,100 188,100 194,300 200,700 207,300 214,100 221,200 Estimated Interest Earned, During Year 12,287 11,305 7,830 8,221 5,702 3,975 4,051 4,131 8,654 13,680 19,006 23,473 28,237 34,688 23,479 Anticipated Expenditures, By Year (25,217)(357,744)(217,245)(74,125)(443,635)(20,763)(317,509)(31,652)0 (15,199)0 (102,117)0 0 (1,335,006)---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Anticipated Reserves at Year End $525,014 $323,675 $264,160 $353,056 $75,022 $223,434 $80,676 $229,455 $420,209 $606,790 $820,096 $942,153 $1,177,690 $1,426,478 $336,150 (NOTE 5)(NOTE 4) Explanatory Notes: 1)Year 2025 starting reserves are as of December 31, 2024; FY2025 starts January 1, 2025 and ends December 31, 2025. 2)Reserve Contributions for 2025 are budgeted; 2026 is the first year of recommended contributions. 3)2.7%is the estimated annual rate of return on invested reserves. 4)Accumulated year 2055 ending reserves consider the age, size, overall condition and complexity of the property. 5)Threshold Funding Years (reserve balance at critical point). Printed on 4/4/2025 Funding Plan - Section 3 Reserve Advisors, LLC *Refer to the Reserve Expenditures pages for the full list of reserve elements FIVE-YEAR OUTLOOK Explanatory Notes: 1)3.3%is the estimated Inflation Rate for estimating Future Replacement Costs. 2)FY2025 is Fiscal Year beginning January 1, 2025 and ending December 31, 2025. Arden Hills City Hall 3)2056+ Arden Hills, Minnesota Line RUL = 0 1 2 3 4 5 Item Reserve Component Inventory FY2025 2026 2027 2028 2029 2030------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Exterior Building Elements 1.130 Canopy, Lobby Entrance 43,521 1.300 Roofs, Built-up 410,278 1.820 Walls, Masonry, Inspections and Repairs (Incl. Sealants)59,083 Interior Building Elements 2.100 Elevator Cab Finishes 17,073 2.450 Furnishings and Office Equipment, Phased 21,342 Building Services Elements 3.018 Air Handling Units, Make-Up Air, Capital Repairs 59,781 3.320 Elevator, Hydraulic, Pump and Controls 86,434 3.820 Security System, Phased 16,006 Property Site Elements 4.140 Concrete Flatwork, Partial 7,940-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Anticipated Expenditures, By Year ($721,459 over 5 years)0 0 140,856 59,083 59,781 461,739 indicates a component which is considered long-lived Printed on 4/4/2025 Five-Year Outlook - 1 of 1 Page 4.1 - Reserve Component Detail 4. RESERVE COMPONENT DETAIL The Reserve Component Detail of this Full Reserve Study includes enhanced solutions and procedures for select significant components. This section describes the Reserve Components, documents specific problems and condition assessments, and may include detailed solutions and procedures for necessary capital repairs and replacements for the benefit of current and future building representatives. We advise the building representatives use this information to help define the scope and procedures for repair or replacement when soliciting bids or proposals from con tractors. However, the Report in whole or part is not and should not be used as a design specification or design engineering service. Exterior Building Elements Building exterior overview Building exterior overview Building exterior overview Page 4.2 - Reserve Component Detail Canopy Line Item: 1.130 Quantity: One steel structure canopy at the main entrance History: The canopy is likely original Condition: Good to fair overall with corrosion and paint peeling evident Canopy at front entrance overview Canopy structural column base corrosion Corrosion at steel structure weld joints Paint finish peeling Useful Life: Up to 30 years with interim paint finishes and repairs as needed through the operating budget Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Annually: o Inspect and repair damage, vandalism and loose components o Verify lighting is working properly if applicable Page 4.3 - Reserve Component Detail Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Roofs, Built-up Line Item: 1.300 Quantity: Approximately 8,720 square feet History: The roof sections are primarily original with approximately 2,200 square feet having been replaced in 2015. The building conducts inspections of the roofs annually. We concur with this preventive maintenance practice and recommend the building continue to fund these inspections through the operating budget. Condition: We were unable to inspect the roof sections due to a lack of access. Management reports a reoccurring leak at an isolated location during rainfall. Built-up roof overview Roof perimeter flashing Roof parapet flashing Page 4.4 - Reserve Component Detail Useful Life: Up to 25 years Component Detail Notes: Built-up roofing provides a durable system due to its multi- layer protection. Built-up roofs are composed of asphalt coated roofing sheets installed in layers to add strength to the roofing system. Built -up roofs are an economical option for flat and low-sloped roofs. Contractors can install a new built-up roof in one of two ways: tear-off or an overlay. An overlay is the application of a new roof membrane over an existing roof. This method, although initially more economical, often covers up problems with the deck, flashing and saturated insulation. The tear-off method of replacement includes removal of the existing roofing, flashings and insulation, and installation of a new roofing system. The contractor should follow the manufacturer's directions and specifications upon installation of the roof. The contractor should remove the original insulation if saturated or compacted and apply a new layer of insulation per the manufacturer's instructions. The insulation should fit loosely with gaps no greater than ¼ inch. Gaps will cause failure of the membrane later. Mechanical fastening of the insulation is the best manner of installation. The contractor applies the base sheet of roofing over th e insulation board. This sheet is normally 30-pound material. The contractor should start the installation of a roof membrane from the lowest points of the roof. Mechanical fastening and embedding the base sheet in a flood coat of hot asphalt is the bes t manner of installation. Felt or glass fiber plies saturated with asphalt are usually used for level or low -pitch roofs because of their greater resistance to standing water. A membrane of three - or four-plies is common, the more plies used, the more durable a roof. Preventative Maintenance Notes: We recommend the building maintain a service and inspection contract with a qualified professional and record all documentation of repairs conducted. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Semi-annually: o Note drainage issues with water ponding after 48 hours of rainfall event. Verify scuppers and drains are free of debris. Replace damaged or missing drain covers. o Inspect perimeter flashing for loose fasteners, deflections, and sealant damage o Verify membrane surface is free of ruptures or damage, and areas of extensive blistering or bubbling o Remove oil spills or contaminants from mechanical equipment o In areas of possible foot traffic, remove any sharp debris or trash and note areas of crushed insulation o Ensure ballast is not displaced near roofing corners, edges and near mechanical equipment o If frequency of leaks increase or location of water infiltration is unknown, we recommend the consideration of a thermal image inspection Page 4.5 - Reserve Component Detail Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Walls, Masonry Line Item: 1.820 Quantity: Approximately 6,700 square feet of masonry comprises the exterior walls History: No reported occurrences of significant coordinated repairs. Management informs us the sealants have been replaced on an as needed basis. Condition: Good to fair overall with the following evident: • Minimal previous repairs evident • Efflorescence is not visible • Lintels exhibit corrosion and paint finish peeling/deterioration • Masonry exhibits isolated occurrences of cracks • Masonry exhibits isolated occurrences of spalls • No significant mortar deterioration is evident • Mortar joints are tooled • Weeps without through-wall flashing is evident at lintels • Sealants at windows, doors and control joints in good overall condition Masonry façade overview Control joint sealant in good condition Page 4.6 - Reserve Component Detail Steel lintel above door Steel support lintel Minor lintel rust Steel support lintel corrosion Steel support lintel corrosion Steel support lintel corrosion Page 4.7 - Reserve Component Detail Sealant failure between masonry façade and concrete flatwork Sealant failure between masonry façade and concrete flatwork Brick displacement beneath window Mortar crack Brick deterioration along wall base Minor brick spall Useful Life: We advise a complete inspection of the masonry and related masonry repairs every 10- to 15-years to forestall deterioration. Page 4.8 - Reserve Component Detail Component Detail Notes: Common types of masonry deterioration include efflorescence, spalling, joint deterioration and cracking. The primary cause of efflorescence, cracks and face spall is water infiltration, therefore prevention of water infiltration is the principal concern for the maintenance of masonry applications. Repointing is a process of raking and cutting out defective mortar to a depth of not less than ½ inch nor more than ¾ inch and replacing it with new mortar. Face grouting is the process of placing mortar over top of the existing mortar. We advise against face grouting because the existing, often deteriorated mortar does not provide a solid base for the new mortar. New mortar spalls at face grouted areas will likely occur. One purpose of a mortar joint is to protect the masonry by relieving stresses with in the wall caused by expansion, contraction, moisture migration and settlement. Repointed mortar joints are more effective if the mortar is softer and more permeable than the masonry units, and no harder or less permeable than the existing mortar. The m asonry contractor should address these issues within the proposed scope of work. We recommend an inspection, partial repair and replacement of the steel lintels. Lintels are structural supports or beams above windows and doors. Fatigued lintels also allow the direct penetration of storm water into the wall assembly. These inspection s should locate areas of rust on the lintels and cracks or other structural damage to the walls around lintels. The contractor should remove any areas of rust, prime and paint these lintels. Paint protects and maximizes the remaining useful life of the lintels and therefore the exterior wall systems. Structural damage can eventually lead to costly replacements of lintels and surrounding wall systems. The following diagram details a typical metal lintel and weep system and may not reflect the actual configuration at Arden Hills City Hall: Page 4.9 - Reserve Component Detail Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Our cost includes the following activities: • Complete inspection of the masonry • Repointing of up to five percent (5%) of the masonry • Replacement of a limited amount of the masonry (The exact amount of area in need of replacement will be discretionary based on the actual future conditions and the desired appearance.) • Replacement/flashing installation at up to five percent (5%) of the metal lintels • Paint applications to the metal lintels (approximately 500 linear feet) • Replacement of up to fifty percent (50%) of the sealants at the window and door perimeters Windows and Doors Line Item: 1.980 Quantity: Approximately 2,850 square feet History: The windows and doors are original Condition: Good overall with no significant deterioration evident Main entrance doors and window Aluminum frame windows Page 4.10 - Reserve Component Detail Aluminum frame windows Metal service door Corrosion at steel door frame Useful Life: Up to 40 years Component Detail Notes: Construction includes the following: • Aluminum frames • Dual pane glass The following schematic depicts the typical components of a window system although it may not reflect the actual configuration at Arden Hills City Hall: Page 4.11 - Reserve Component Detail Properly designed window and door assemblies anticipate the penetration of some storm water beyond the gaskets. This infiltrated storm water collects in an internal drainage system and drains, or exits, the frames through weep holes. These weep holes can become clogged with dirt or if a sealant is applied, resulting in trapped storm water. However, as window frames, gaskets and sealants deteriorate, leaks into the interior can result. The windows and doors will eventually need replacement or major capit al repairs to prevent water infiltration and damage from wind driven rain. The thermal efficiencies of the window and door assemblies are affected by their design and construction components. These components include glazings, thickness of air space between glazings, low-conductivity gas, tinted coatings, low-e coatings and thermal barriers. The building should thoroughly investigate these component options at the time of replacement. Some manufacturers may include these components as part of the standard product and other manufacturers may consider these components as options for an additional cost. Arden Hills City Hall should review the specifications provided by the manufacturers to understand the thermal design and construction components of the proposed assemblies. Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Annually: o Inspect and repair loose weather stripping and/or lock damage o Inspect for broken glass and damaged screens o Record instances of water infiltration, trapped moisture or leaks Page 4.12 - Reserve Component Detail • As-needed: o Verify weep holes are unobstructed and not blocked with dirt or sealant, if applicable o Replace damaged or deteriorated sliding glass rollers, if applicable Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Interior Building Elements Ceilings, Acoustical Tiles, Grid and Lighting Line Item: 2.060 Quantity: Approximately 6,550 square feet History: The acoustic ceiling tiles are original Condition: Good to fair overall with isolated occurrences of damage evident Acoustic ceiling tiles and lighting Ceiling tile damage Useful Life: Up to 30 years Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Page 4.13 - Reserve Component Detail Elevator Cab Finishes Line Item: 2.100 Quantity: One elevator; the cab finishes consist of: • Carpet floor coverings • Laminate wall coverings • Acrylic ceiling finishes History: The elevator cab finishes are original Condition: Good overall Elevator cab floor finish Elevator cab wall and ceiling finishes Useful Life: Up to 20 years Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We recommend the building fund interim replacement of the carpet floor coverings through the operating budget. Floor Coverings, Carpet Line Item: 2.200 Quantity: Approximately 800 square yards (Contractor measurements will vary from the actual floor area due to standard roll lengths, patterns and installation waste.) History: The carpet floor coverings are original Condition: Good overall with no significant deterioration evident Page 4.14 - Reserve Component Detail Carpet floor covering overview Carpet floor covering overview Carpet floor covering overview Useful Life: 10- to 15-years Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Floor Coverings, Tile Line Item: 2.240 Quantity: Approximately 320 square yards History: The tile floor coverings are original Condition: Good overall with no significant deterioration evident Page 4.15 - Reserve Component Detail Tile floor covering overview Tile floor covering overview Useful Life: Up to 30 years although replacement of tile is often based on discretionary redecorating prior to the tile reaching the end of its useful life. Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. The building should fund regrouting of the tiles through the operating budget if necessary. Furnishings and Office Equipment Line Item: 2.450 Quantity: Furnishings and office equipment include but are not limited to the following elements: • Artwork and décor • Chairs • Computers and monitors • Cubicle partitions • Desks • Printers • Sofas • Tables • Telephones • Televisions History: The furnishings and equipment likely vary in age Condition: Reported satisfactory Page 4.16 - Reserve Component Detail Lobby furnishings Meeting room furnishings Conference room furnishings Conference room furnishings Bottom floor furnishings Typical cubicle furnishings and equipment Page 4.17 - Reserve Component Detail Commercial printer Useful Life: Varies significantly up to 20 years Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Due to varied uses, ages and useful lives, we recommend budgeting for phased partial replacements of the furnishings and equipment. Kitchen Line Item: 2.520 Quantity: Components of the bottom floor kitchen include: • Cabinets and countertops • Appliances including refrigerator, microwave and sink History: The kitchen components are likely original Condition: Reported satisfactory Useful Life: Renovation up to every 25 years Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Page 4.18 - Reserve Component Detail Paint Finishes, Walls and Ceilings Line Item: 2.800 Quantity: Approximately 25,550 square feet on the walls and ceilings History: The paint finishes are original Condition: Fair overall with cracks and scuffs evident Wall paint finishes Wall crack Wall scuffs Wall crack Page 4.19 - Reserve Component Detail Wall scuffs Ceiling crack Wall crack Wall scuffs Wall scuffs Useful Life: 10- to 15-years Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Page 4.20 - Reserve Component Detail Rest Rooms Line Item: 2.900 Quantity: Four rest rooms. The rest room components include: • Tile floor coverings and partial wall coverings • Paint finishes on walls and ceilings • Light fixtures • Plumbing fixtures History: The rest room finishes and fixtures are original Condition: Good to fair overall Rest room overview Corrosion at partition Useful Life: Renovation up to every 25 years Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Building Services Elements Air Handling Units, Capital Repairs Line Items: 3.018 and 3.050 Quantity: Three make-up air handling units History: The make-up air units are original Conditions: Reported satisfactory without significant operational deficiencies Page 4.21 - Reserve Component Detail Make-up air handling unit Make-up air handling unit Make-up air handling unit Useful Life: The make-up air handling units have a useful life of up to and possibly beyond 50 years. This useful life is dependent upon the timely conduction of capital repairs up to every 10 years. Preventative Maintenance Notes: We recommend adhering to the manufacturer's recommended maintenance plan. We also recommend maintain ing a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the unit’s age, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Semi-annually: o Lubricate motors and bearings o Change or clean air filters as needed o Inspect base pan, cabinet and clear obstructions as necessary • Annually: o Clean drain pans, clean fan assembly, inspect fan drive system and controls o Inspect and clean accessible ductwork as needed o Check fan belt alignment and tension Page 4.22 - Reserve Component Detail Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Capital repairs may include replacement of the coils, controls and dampers. Boilers, Building Heat Line Item: 3.105 Quantity: Two Laars gas-fired boilers History: The boilers date to 2020 Condition: Reported satisfactory without operational deficiencies Building heat boilers Useful Life: 18- to 25-years Component Detail Notes: The boilers have an input capacity of 399-MBH (thousand British Thermal Units per hour) each and an efficiency of ninety-seven percent (97%). The lack of replacement parts, increased efficiencies of new units, increased maintenance costs and corrosion of components will eventually justify complete replacement. Preventative Maintenance Notes: We recommend adhering to the manufacturer's recommended maintenance plan. We also recommend maintain ing a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the unit’s age, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Weekly: o Inspect for leaking water around boilers o Check temperature readings Page 4.23 - Reserve Component Detail o Verify vent is unobstructed o Conduct boiler blowdown to minimize corrosion and remove suspended solids in system o Clean pilot and burner assemblies • Monthly: o Check water and pressure levels o Check controls and switches for proper operating o Check and inspect condensate drain o Check all gaskets for tight sealing • Annually: o Conduct full inspection of burners and flues o Clean and inspect tubes to reduce scaling o Inspect any pressure relief valves o Clean and recondition feed water pumps o Inspect electrical terminals and controls o Seal doors/access panels o Adjust air/fuel ratios as needed Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Our estimate of cost includes an allowance for replacement of the controls. Condensing Units Line Item: 3.240 Quantity: Three Trane air-cooled condensing units with cooling capacities that range from 10- to 25-tons History: The 25-ton unit dates to 2020, and the 10-ton units date to 2021 Condition: Reported satisfactory Page 4.24 - Reserve Component Detail Condensing unit Condensing unit Condensing unit Useful Life: 20- to 25-years Preventative Maintenance Notes: We recommend adhering to the manufacturer's recommended maintenance plan. We also recommend maintain ing a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the unit’s age, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Semi-annually: o Inspect condenser base and piping insulation o Inspect for excessive vibrations or unusual noises • Annually: o Clean coils and drain pans, clean fan assembly, check refrigerant charge, inspect fan drive system and controls o Clean debris from inside cabinet, inspect condenser compressor and associated tubing for damage Priority/Criticality: Defer only upon opinion of independent professional or engineer Page 4.25 - Reserve Component Detail Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Elevator, Hydraulic Line Items: 3.320 and 3.330 Quantity: One hydraulic passenger elevator History: The elevator components are original Condition: Reported satisfactory and service interruptions are reportedly infrequent Useful Life: Pumps and controls have a useful life of up to 30 years. Cylinders have a useful life of up to 45 years. Component Detail Notes: Major components in a hydraulic elevator system include the pump, controls, cylinder, fluid reservoir and a valve between the cylinder and reservoir. Once activated by the elevator controls, the pump forces hydraulic fluid from the reservoir into the cylinder. The piston within the cylinder rises lifting the elevator cab. The elevator cab lowers at a controlled rate when the controls open the valve. Preventative Maintenance Notes: We recommend adhering to the manufacturer's recommended maintenance plan. We also recommend maintaining a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the unit’s age, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Ongoing: o Maintain a maintenance contract with a qualified professional for the elevator(s) and follow the manufacturer’s specific recommended maintenance plan adhering to local, state, and/or federal inspection guidelines • As-needed: o Keep an accurate log of all repairs and inspection dates o Inspect and adjust misaligned door operators o Check for oil leaks or stains near the pump housing and confirm oil levels are adequate o Clear and remove any items located in the elevator machine room(s) not associated with the elevator components (These rooms should never be used for storage) o Lubricate the hydraulic cylinders o Inspect electrical components for signs of overheating or failure o Inspect spring buffers in elevator pit for signs of corrosion or loose attachments o Ensure air temperature and humidity of machine/pump housing room meets the designated specified range for proper operation Page 4.26 - Reserve Component Detail o Ensure all call buttons are in working condition o Check elevator cabs for leveling accuracy to prevent tripping hazards Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We anticipate the following hydraulic elevator system components will require replacement: • Cab control panel • Door operator • Hallway panels/buttons • Microprocessor based controller • Pump (Power Unit) These costs may vary based on the desired scope of the actual replacements, changes in technology and requirements of local codes or ordinances at the actual times of replacements. However, we judge our estimated costs sufficient to budget appropriate reserves at this time. The building should require the contractor to verify that elevator component replacements include all of the necessary features for the latest in elevator code compliance. Life Safety System Line Items: 3.555 and 3.560 Quantity: The life safety system at Arden Hills City Hall includes the following components: • Audio/visual fixtures • Control panel • Detectors • Emergency light fixtures • Exit light fixtures • Pull stations • Wiring History: The life safety system devices and control panel are likely original Conditions: Reported satisfactory Page 4.27 - Reserve Component Detail Life safety system devices Defibrillator Control panel Useful Life: Up to 25 years for the devices and up to 15 years for the control panel Preventative Maintenance Notes: We recommend the building obtain and adhere to the manufacturer’s recommended maintenance plan. In accordance with NFPA 72 (National Fire Alarm and Signaling Code) we also recommend the building maintain a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the age of the components, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaini ng useful life:  Semi-annually: o Inspect and test all components and devices, including, but not limited to, control panels, annunciators, detectors, audio/visual fixtures, signal transmitters and magnetic door holders o Test backup batteries  As-needed: o Ensure clear line of access to components such as pull stations o Ensure detectors are properly positioned and clean of debris Priority/Criticality: Defer only upon opinion of independent professional or engineer Page 4.28 - Reserve Component Detail Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Changes in technology or building codes may make a replacement desirable prior to the end of the functional life. Our estimate of future cost considers only that amount necessary to duplicate the same functionality. Local codes or ordinances at the actual time of replacement may require a betterment as compared to the existing system. A betterment could result in a higher, but at this time unknown, cost of replacement. Security System Line Item: 3.820 Quantity: Arden Hills City Hall utilizes the following security system components: • Automated proximity reader system • Cameras • Multiplexer • Recorder History: The fob access readers are original and the security cameras likely vary in age Condition: Reported satisfactory Security camera Fob access reader Useful Life: 10- to 15-years Preventative Maintenance Notes: We recommend the building obtain and adhere to the manufacturer’s recommended maintenance plan. The required preventative maintenance may vary in frequency and scope based on the unit’s age, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Monthly: o Check cameras for proper focus, fields of view are unobstructed and camera and lenses are clean and dust-free Page 4.29 - Reserve Component Detail o Check recording equipment for proper operation o Verify monitors are free from distortion with correct brightness and contrast • Annually: o Check exposed wiring and cables for wear, proper connections and signal transmission o Check power connections, and if applicable, functionality of battery power supply systems Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. The building should anticipate replacement of up to fifty percent (50%) of the security system components per event. Water Heater Line Item: 3.940 Quantity: One A.O. Smith gas-fired heater History: The water heater dates to 2021 Condition: Reported satisfactory Domestic water heater Useful Life: 15- to 20-years Component Detail Notes: The heater has an input capacity of 100-MBH (thousand British Thermal Units per hour) to generate domestic hot water. Preventative Maintenance Notes: We recommend adhering to the manufacturer's recommended maintenance plan. We also recommend maintaining a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the unit’s age, operational condition, or changes in Page 4.30 - Reserve Component Detail technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Weekly: o Inspect for leaking water around boilers o Check temperature readings o Verify vent is unobstructed o Conduct boiler blowdown to minimize corrosion and remove suspended solids in system o Clean pilot and burner assemblies • Monthly: o Check water and pressure levels o Check controls and switches for proper operating o Check and inspect condensate drain o Check all gaskets for tight sealing • Annually: o Conduct full inspection of burners and flues o Clean and inspect tubes to reduce scaling o Inspect any pressure relief valves o Inspect electrical terminals and controls Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Our estimate of cost includes an allowance for replacement of controls. Property Site Elements Asphalt Pavement, Repaving Line Item: 4.045 Quantity: Approximately 3,000 square yards of asphalt pavement at the parking area History: The parking area was repaved in 2022 Condition: Good overall with isolated occurrences of cracks Page 4.31 - Reserve Component Detail Asphalt pavement at parking area overview Pavement crack Pavement crack Useful Life: 15- to 20-years with the benefit of timely crack repairs and patching Component Detail Notes: The initial installation of asphalt uses at least two lifts, or two separate applications of asphalt, over the base course. The first lift is the binder course. The second lift is the wearing course. The wearing course comprises a finer aggregate for a smoother, more watertight finish. The following diagram depicts the typical components although it may not reflect the actual configuration at Arden Hills City Hall: Page 4.32 - Reserve Component Detail The manner of repaving is either a mill and overlay or total replacement. A mill and overlay is a method of repaving where cracked, worn and failed pavement is mechanically removed or milled until sound pavement is found. A new layer of asphalt is overlaid atop the remaining base course of pavement. Total replacement includes the removal of all existing asphalt down to the base course of aggregate and native soil followed by the application of two or more new lifts of asphalt. We recommend mill and over layment on asphalt pavement that exhibits normal deterioration and wear. We recommend total replacement of asphalt pavement that exhibits severe deterioration, inadequate drainage, pavement that has been overlaid multiple times in the past or where the configuration makes overlayment not possible. Based on the apparent visual condition and configuration of the asphalt pavement, we recommend the total replacement method of repaving at Arden Hills City Hall. Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Annually: o Inspect for settlement, large cracks and trip hazards, and ensure proper drainage o Repair areas which could cause vehicular damage such as potholes • As needed: o Perform crack repairs and patching Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Page 4.33 - Reserve Component Detail Concrete Curbs and Gutters Line Item: 4.110 Quantity: Approximately 1,400 linear feet Condition: Good overall with isolated occurrences of cracks evident Concrete curb overview Concrete crack Concrete crack and minor damage Useful Life: Up to 65 years although interim deterioration of areas is common Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Annually: o Inspect and repair major cracks, spalls and trip hazards o Mark with orange safety paint prior to replacement or repair o Repair or perform concrete leveling in areas in immediate need of repair or possible safety hazard Page 4.34 - Reserve Component Detail Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We estimate that up to 420 linear feet of curbs and gutters, or thirty percent (30%) of the total, will require replacement during the next 30 years. Concrete Flatwork Line Item: 4.140 Quantity: Approximately 5,400 square feet of concrete flatwork Condition: Good overall with isolated occurrences of cracks and spalls evident Concrete sidewalk overview Concrete patio overview Minor concrete spall Cracks at condensing unit housing Useful Life: Up to 65 years although interim deterioration of areas is common Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: Page 4.35 - Reserve Component Detail • Annually: o Inspect and repair major cracks, spalls and trip hazards o Mark with orange safety paint prior to replacement or repair o Repair or perform concrete leveling in areas in immediate need of repair or possible safety hazard Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We estimate that up to 1,620 square feet of concrete sidewalks, or thirty percent (30%) of the total, will require replacement during the next 30 years. Irrigation System Line Item: 4.420 Quantity: One irrigation system History: The irrigation system is original Condition: Satisfactory operational condition and Management does not report any deficiencies Useful Life: Up to and sometimes beyond 40 years Component Detail Notes: Irrigation systems typically include the following components: • Electronic controls (timer) • Impact rotors • Network of supply pipes • Pop-up heads • Valves Arden Hills City Hall should anticipate interim and partial replacements of the system network supply pipes and other components as normal maintenance to maximize the useful life of the irrigation system. The building should fund these ongoing seasonal repairs through the operating budget. Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Semi-annually: o Conduct seasonal repairs which includes valve repairs, controller repairs, partial head replacements and pipe repairs o Blow out irrigation water lines and drain building exterior faucets each fall if applicable Priority/Criticality: Defer only upon opinion of independent professional or engineer Page 4.36 - Reserve Component Detail Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Light Poles and Fixtures Line Item: 4.560 Quantity: Five poles with light fixtures History: The light poles and fixtures date to 2022 Condition: Good overall Light pole with fixtures Useful Life: Up to 25 years Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • As-needed: o Inspect and repair broken or dislodged fixtures, and leaning or damaged poles o Replaced burned out bulbs as needed Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Page 4.37 - Reserve Component Detail Retaining Wall, Concrete Line Item: 4.735 Quantity: Approximately 300 square feet at the rear elevation patio History: The retaining wall is original and the age of the coating is unknown. Condition: Good to fair overall with cracks evident Concrete retaining wall overview Wall cracks Concrete cracks and coating delamination Useful Life: Concrete retaining walls have indeterminate useful lives. However, we recommend the building plan for inspections, coating applications and capital repairs every 10- to 15-years to forestall deterioration. Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Our cost includes an allowance for an inspection and crack repairs of up to ten percent (10%). Updates of this Reserve Study will continue to monitor the rate of deterioration and incorporate any available inspection reports. Page 4.38 - Reserve Component Detail Retaining Wall, Masonry Line Item: 4.745 Quantity: Approximately 100 square feet History: The retaining wall is original Condition: Good overall Masonry retaining wall overview Useful Life: Up to 35 years Component Detail Notes: Properly constructed interlocking masonry retaining walls utilize geosynthetic reinforcement and a drainage system to stabilize the wall and prevent the buildup of hydrostatic pressure behind the wall. Water stains may indicate inadequate drainage or blocked drainage from behind the wall. The following schematic depicts the typical components of a retaining wall system although it may not reflect the actual configuration at Arden Hills City Hall: Page 4.39 - Reserve Component Detail Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Annually: o Inspect and repair leaning sections or damaged areas o Water stains which may indicate possible blocked drainage should be investigated further o Inspect and repair erosion at the wall base and backside Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Reserve Study Update An ongoing review by Management and an Update of this Reserve Study are necessary to ensure an equitable funding plan since a Reserve Study is a snapshot in time. Many variables change after the study is conducted that may result in significant overfunding or underfunding the reserve account. Variables that may affect the Reserve Funding Plan include, but are not limited to: • Deferred or accelerated capital projects based on Management discretion • Changes in the interest rates on reserve investments • Changes in the local construction inflation rate Page 4.40 - Reserve Component Detail • Additions and deletions to the Reserve Component Inventory • The presence or absence of maintenance programs • Unusually mild or extreme weather conditions • Technological advancements Periodic updates incorporate these variable changes since the last Reserve Study or Update. We recommend the building representatives budget for an Update to this Reserve Study every three years. Budgeting for an Update demonstrates Management's objective to continue fulfilling its fiduciary responsibility to maintain the commonly owned property and to fund reserves appropriately. Page 5.1 - Methodology 5. METHODOLOGY Reserves for replacement are the amounts of money required for future expenditures to repair or replace Reserve Components that wear out before the entire facility or project wears out. Reserving funds for future repair or replacement of the Reserve Components is also one of the most reliable ways of protecting the value of the property’s infrastructure and marketability. Arden Hills City Hall can fund capital repairs and replacements in any combination of the following: 1. Increases in the operating budget during years when the shortages occur 2. Loans using borrowed capital for major replacement projects 3. Level annual reserve assessments annually adjusted upward for inflation to increase reserves to fund the expected major future expenditures 4. Special assessments We do not advocate special assessments or loans unless near term circumstances dictate otherwise. Although loans provide a gradual method of funding a replacement, the costs are higher than if the Association were to accumulate reserves ahead of the actual replacement. Interest earnings on reserves also accumulate in this process of saving or reserving for future replacements, thereby defraying the amount of gradual reserve collections. We advocate the third method of Level Monthly Reserve Assessments with relatively minor annual adjustments. The method ensures that Owners pay their "fair share" of the weathering and aging of the commonly owned property each year. Level reserve assessments preserve the property and enhance the resale value of the homes. This Reserve Study is in compliance with and exceeds the National standards1 set forth by the Association of Professional Reserve Analysts (APRA) fulfilling the requirements of a “Level I Full Reserve Study.” These standards require a Reserve Component to have a “predictable remaining Useful Life.” Estimating Remaining Useful Lives and Reserve Expenditures beyond 30 years is often indeterminate. Long-Lived Property Elements are necessarily excluded from this analysis. We considered the following factors in our analysis: • The Cash Flow Method to compute, project and illustrate the 30-year Reserve Funding Plan • Local2 costs of material, equipment and labor • Current and future costs of replacement for the Reserve Components • Costs of demolition as part of the cost of replacement • Local economic conditions and a historical perspective to arrive at our estimate of long-term future inflation for construction costs in Arden Hills, Minnesota at an annual inflation rate3. Isolated or regional markets of 1 Identified in the APRA “Standards - Terms and Definitions” and the CAI "Terms and Definitions". 2 See Credentials for additional information on our use of published sources of cost data. 3 Derived from Marshall & Swift, historical costs and the Bureau of Labor Statistics . Page 5.2 - Methodology greater construction (development) activity may experience slightly greater rates of inflation for both construction materials and labor. • The past and current maintenance practices of Arden Hills City Hall and their effects on remaining useful lives • Financial information provided by the Association pertaining to the cash status of the reserve fund and budgeted reserve contribution • The anticipated effects of appreciation of the reserves over time in accord with a return or yield on investment of your cash equivalent assets. (We did not consider the costs, if any, of Federal and State Taxes on income derived from interest and/or dividend income). • The Funding Plan excludes necessary operating budget expenditures. It is our understanding that future operating budgets will provide for the ongoing normal maintenance of Reserve Components. Updates to this Reserve Study will continue to monitor historical facts and trends concerning the external market conditions. Page 6.1 - Credentials 6. CREDENTIALS HISTORY AND DEPTH OF SERVICE Founded in 1991, Reserve Advisors is the leading provider of reserve studies, insurance appraisals, developer turnover transition studies, expert witness services, and other engineering consulting services. Clients include community associations, resort properties, hotels, clubs, non- profit organizations, apartment building owners, religious and educational institutions, and office/commercial building owners in 48 states, Canada and throughout the world. The architectural engineering consulting firm was formed to take a leadership role in helping fiduciaries, boards, and property managers manage their property like a business with a long-range master plan known as a Reserve Study. Reserve Advisors employs the largest staff of Reserve Specialists with bachelor’s degrees in engineering dedicated to Reserve Study services. Our founders are also founders of Community Associations Institute's (CAI) Reserve Committee that developed national standards for reserve study providers. One of our founders is a Past President of the Association of Professional Reserve Analysts (APRA). Our vast experience with a variety of building types and ages, on-site examination and historical analyses are keys to determining accurate remaining useful life estimates of building components. No Conflict of Interest - As consulting specialists, our independent opinion eliminates any real or perceived conflict of interest because we do not conduct or manage capital projects. TOTAL STAFF INVOLVEMENT Several staff members participate in each assignment. The responsible advisor involves the staff through a Team Review, exclusive to Reserve Advisors, and by utilizing the experience of other staff members, each of whom has served hundreds of clients. We conduct Team Reviews, an internal quality assurance review of each assignment, including: the inspection; building component costing; lifing; and technical report phases of the assignment. Due to our extensive experience with building components, we do not have a need to utilize subcontractors. OUR GOAL To help our clients fulfill their fiduciary responsibilities to maintain property in good condition. VAST EXPERIENCE WITH A VARIETY OF BUILDINGS Reserve Advisors has conducted reserve studies for a multitude of different communities and building types. We've analyzed thousands of buildings, from as small as a 3,500-square foot day care center to a 2,600,000-square foot 98-story highrise. We also routinely inspect buildings with various types of mechanical systems such as simple electric heat, to complex systems with air handlers, chillers, boilers, elevators, and life safety and security systems. We're familiar with all types of building exteriors as well. Our well-versed staff regularly identifies optimal repair and replacement solutions for such building exterior surfaces such as adobe, brick, stone, concrete, stucco, EIFS, wood products, stained glass and aluminum siding, and window wall systems. OLD TO NEW Reserve Advisors’ experience includes ornate and vintage buildings as well as modern structures. Our specialists are no strangers to older buildings. We're accustomed to addressing the unique challenges posed by buildings that date to the 1800's. We recognize and consider the methods of construction employed into our analysis. We recommend appropriate replacement programs that apply cost effective technologies while maintaining a building's character and appeal. Page 6.2 - Credentials ROBERT A. SCHWANKL, RS Responsible Advisor CURRENT CLIENT SERVICES Robert A. Schwankl, a Mechanical Engineer, is an Advisor for Reserve Advisors, LLC. Mr. Schwankl is responsible for the inspection and analysis of the condition of clients' property, and recommending engineering solutions to prolong the lives of the components. He also forecasts capital expenditures for the repair and/or replacement of the property components and prepares technical reports on assignments. He is responsible for conducting Life Cycle Cost Analysis and Capital Replacement Forecast services and the preparation of Reserve Study Reports for condominiums, townhomes, and homeowners associations. The following is a partial list of clients served by Robert Schwankl demonstrating his breadth of experiential knowledge of community associations in construction and related buildings systems. Regatta Wayzata Bay Residence Owners’ Association - This mid-rise, located in Wayzata, Minnesota, was built in 2014 and contains a combination of flat and sloped roof systems, multiple community rooms, a community rooftop plaza and a parking garage. Emerald Gardens Association – This multi-building 212-unit condominium association contains multiple underground garages, elevated concrete patios and a variety of siding comprise the building façade. Innsbruck North Townhouse Association - Located in Fridley, Minnesota, this property contains 282 units in 75 buildings and was built in 1973. This property contains a playground, a tennis court, a community club house and pool area. Widsten Townhomes Association - Built from 1996 to 1998 and located in Wayzata, Minnesota, this property contains a diverse style of townhome and rowhome buildings containing a combination of masonry and cedar shake siding as well as cedar shake roofs. Robert recently worked with the Association to incorporate future reserve allowances for their recently constructed community plaza added to the center of the property. Rose Court Carriage Homes Association - This seven building, 32-unit property located in Minneapolis has a combination of composite hardboard siding and wood trim as well as asphalt shingle roofs. The property utilizes four large masonry retaining walls at the perimeter of the property which have an extensive history of ongoing repairs, maintenance and partial replacements to maintain the structural integrity of the retention system. The Lakes at Maple Grove Townhome Association - Located in Maple Grove, Minnesota, this townhome community contains 83 units across 14 buildings comprising of a combination of clapboard and shake profile vinyl siding as well as cantilevered wood balconies. This property also has two large retaining walls at the west perimeter with a history of ongoing repairs and partial replacements. PRIOR RELEVANT EXPERIENCE Before joining Reserve Advisors, LLC, Mr. Schwankl attended the University of St. Thomas in St. Paul, Minnesota where he attained his Bachelor of Science degree in Mechanical Engineering. EDUCATION University of St. Thomas – B.S. Mechanical Engineering PROFESSIONAL AFFILIATIONS / DESIGNATIONS Reserve Specialist (RS) – Community Association Institute (CAI) Page 6.3 - Credentials KEARY D. WASS, PE, RS West Quality Assurance Engineer CURRENT CLIENT SERVICES Keary D. Wass, a Civil Engineer, is the Director of Product Development for Reserve Advisors. Mr. Wass has been with Reserve Advisors since 2014 and is responsible for the inspection and analysis of the condition of clients' property, and recommending engineering solutions to prolong the lives of the components. He also forecasts capital expenditures for the repair and/or replacement of the property components and prepares technical reports on assignments. He is responsible for conducting Life Cycle Cost Analysis and Capital Replacement Forecast services and the preparation of Reserve Study Reports for apartments, high rises, condominiums, townhomes and homeowners associations. Mr. Wass frequently serves as the Quality Assurance Review Coordinator for all types of developments. The following is a partial list of clients served by Keary Wass demonstrating his breadth of experiential knowledge of community associations in construction and related buildings systems. Frisco Stonewater Crossing Homeowners Association is a 243 unit homeowners association located in Frisco, Texas. This development boasts an impressive in-ground pool, pool house and large playground. It also has two ponds surrounded by decorative concrete retaining walls. 1301 Canyon Condominium Association is a 31 unit mixed use midrise condominium building located in Boulder, Colorado. This building comprises of a shared underground parking structure, hydraulic elevators and building mechanical systems. The Association maintains the common area hallways and flat roof system. 311 Superior Homeowners’ Association is a 33 unit mixed use midrise condominium building located in Duluth, Minnesota. Located in downtown Duluth, this building comprises of on- grade and elevated parking structures, lobbies, flat roofs, building mechanical systems, elevators and common area hallways. Woods at Elk River Station is a townhome style development comprising of 298 units in 41 buildings located in Elk River, Minnesota. This townhome style development maintains the asphalt shingle roof systems, driveway pavement and siding. Additionally they provide amenities including playground equipment, a community gazebo and a common area pond. PRIOR RELEVANT EXPERIENCE Before joining Reserve Advisors, Mr. Wass worked as a civil engineer for a construction engineering firm specializing in the repair and construction of underground structures. He was responsible for soil condition analysis, inspection of existing structu res, repair and new construction design, and construction oversight of a variety of municipal and private engineering projects. Mr. Wass attended the University of Minnesota in Minneapolis, Minnesota where he attained his Bachelor of Science degree in Civil Engineering. At the University of Minnesota, Mr. Wass performed undergraduate research in the field of non-destructive testing of rigid pavements. EDUCATION University of Minnesota - B.S. Civil Engineering PROFESSIONAL AFFILIATIONS Professional Engineer (PE) - Minnesota Board of Architecture, Engineering, Land Surveying Landscape Architecture, Geoscience and Interior Design (AELSLAGID) Reserve Specialist (RS) - Community Associations Institute Page 6.4 - Credentials ALAN M. EBERT, P.E., PRA, RS Director of Quality Assurance CURRENT CLIENT SERVICES Alan M. Ebert, a Professional Engineer, is the Director of Quality Assurance for Reserve Advisors. Mr. Ebert is responsible for the management, review and quality assurance of reserve studies. In this role, he assumes the responsibility of stringent report review analysis to assure report accuracy and the best solution for Reserve Advisors’ clients. Mr. Ebert has been involved with thousands of Reserve Study assignments. The following is a partial list of clients served by Alan Ebert demonstrating his breadth of experiential knowledge of community associations in construction and related buildings systems. Brownsville Winter Haven Located in Brownsville, Texas, this unique homeowners association contains 525 units. The Association maintains three pools and pool houses, a community and management office, landscape and maintenance equipment, and nine irrigation canals with associated infrastructure. Rosemont Condominiums This unique condominium is located in Alexandria, Virginia and dates to the 1940's. The two mid-rise buildings utilize decorative stone and brick masonry. The development features common interior spaces, multi-level wood balconies and common asphalt parking areas. Stillwater Homeowners Association Located in Naperville, Illinois, Stillwater Homeowners Association maintains four tennis courts, an Olympic sized pool and an upscale ballroom with commercial-grade kitchen. The community also maintains three storm water retention ponds and a detention basin. Birchfield Community Services Association This extensive Association comprises seven separate parcels which include 505 townhome and single family homes. This Community Services Association is located in Mt. Laurel, New Jersey. Three lakes, a pool, a clubhouse and management office, wood carports, aluminum siding, and asphalt shingle roofs are a few of the elements maintained by the Association. Oakridge Manor Condominium Association Located in Londonderry, New Hampshire, this Association includes 104 units at 13 buildings. In addition to extensive roads and parking areas, the Association maintains a large septic system and significant concrete retaining walls. Memorial Lofts Homeowners Association This upscale high rise is located in Houston, Texas. The 20 luxury units include large balconies and decorative interior hallways. The 10-story building utilizes a painted stucco facade and TPO roof, while an on-grade garage serves residents and guests. PRIOR RELEVANT EXPERIENCE Mr. Ebert earned his Bachelor of Science degree in Geological Engineering from the University of Wisconsin-Madison. His relevant course work includes foundations, retaining walls, and slope stability. Before joining Reserve Advisors, Mr. Ebert was an oilfield engineer and tested and evaluated hundreds of oil and gas wells throughout North America. EDUCATION University of Wisconsin-Madison - B.S. Geological Engineering PROFESSIONAL AFFILIATIONS/DESIGNATIONS Professional Engineering License – Wisconsin, North Carolina, Illinois, Colorado Reserve Specialist (RS) - Community Associations Institute Professional Reserve Analyst (PRA) - Association of Professional Reserve Analysts Page 6.5 - Credentials RESOURCES Reserve Advisors utilizes numerous resources of national and local data to conduct its Professional Services. A concise list of several of these resources follows: Association of Construction Inspectors, (ACI) the largest professional organization for those involved in construction inspection and construction project management. ACI is also the leading association providing standards, guidelines, regulations, education, training, and professional recogn ition in a field that has quickly become important procedure for both residential and commercial construction, found on the web at www.iami.org. American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc., (ASHRAE) the American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc., devoted to the arts and sciences of heating, ventilation, air conditioning and refrigeration; recognized as the foremost, authoritative, timely and responsive source of technical and educational information, standards and guidelines, found on the web at www.ashrae.org. Reserve Advisors actively participates in its local chapter and holds individual memberships. Community Associations Institute, (CAI) America's leading advocate for responsible communities noted as the only national organization dedicated to fostering vibrant, responsive, competent community associations. Their mission is to assist community associations in promoting harmony, com munity, and responsible leadership. Marshall & Swift / Boeckh, (MS/B) the worldwide provider of building cost data, co -sourcing solutions, and estimating technology for the property and casualty insurance industry found on the web at www.marshallswift.com. R.S. Means CostWorks, North America's leading supplier of construction cost information. As a member of the Construction Market Data Group, Means provides accurate and up-to-date cost information that helps owners, developers, architects, engineers, contractors and others to carefully and precisely project and control the cost of both new building construction and renovation projects found on the web at www.rsmeans.com. Reserve Advisors’ library of numerous periodicals relating to reserve studies, condition analyses, chapter community associations, and historical costs from thousands of capital repair and replacement projects, and product literature from manufacturers of building products and building systems. Page 7.1 - Definitions 7. DEFINITIONS Definitions are derived from the standards set forth by the Community Associations Institute (CAI) representing America's 305,000 condominium and homeowners associations and cooperatives, and the Association of Professional Reserve Analysts, setting the standards of care for reserve study practitioners. Cash Flow Method - A method of calculating Reserve Contributions where contributions to the reserve fund are designed to offset the variable annual expenditures from the reserve fund. Different Reserve Funding Plans are tested against the anticipated schedule of reserve expenses until the desired funding goal is achieved. Component Method - A method of developing a Reserve Funding Plan with the total contribution is based on the sum of the contributions for individual components. Current Cost of Replacement - That amount required today derived from the quantity of a Reserve Component and its unit cost to replace or repair a Reserve Component using the most current technology and construction materials, duplicating the productive utility of the existing property at current local market prices for materials, labor and manufactured equipment, contractors' overhead, profit and fees, but without provisions for building permits, overtime, bonuses for labor or premiums for material and equipment. We include removal and disposal costs where applicable. Fully Funded Balance - The Reserve balance that is in direct proportion to the fraction of life "used up" of the current Repair or Replacement cost similar to Total Accrued Depreciation. Funding Goal (Threshold) - The stated purpose of this Reserve Study is to determine the adequate, not excessive, minimal threshold reserve balances. Future Cost of Replacement - Reserve Expenditure derived from the inflated current cost of replacement or current cost of replacement as defined above, with consideration given to the effects of inflation on local market rates for materials, labor and equipment. Long-Lived Property Component - Property component of Arden Hills City Hall responsibility not likely to require capital repair or replacement during the next 30 years with an unpredictable remaining Useful Life beyond the next 30 years. Percent Funded - The ratio, at a particular point of time (typically the beginning of the Fiscal Year), of the actual (or projected) Reserve Balance to the Fully Funded Balance, expressed as a percentage. Remaining Useful Life - The estimated remaining functional or useful time in years of a Reserve Component based on its age, condition and maintenance. Reserve Component - Property elements with: 1) Arden Hills City Hall responsibility; 2) limited Useful Life expectancies; 3) predictable Remaining Useful Life expectancies; and 4) a replacement cost above a minimum threshold. Reserve Component Inventory - Line Items in Reserve Expenditures that identify a Reserve Component. Reserve Contribution - An amount of money set aside or Reserve Assessment contributed to a Reserve Fund for future Reserve Expenditures to repair or replace Reserve Components. Reserve Expenditure - Future Cost of Replacement of a Reserve Component. Reserve Fund Status - The accumulated amount of reserves in dollars at a given point in time, i.e., at year end. Reserve Funding Plan - The portion of the Reserve Study identifying the Cash Flow Analysis and containing the recommended Reserve Contributions and projected annual expenditures, interest earned and reserve balances. Reserve Study - A budget planning tool that identifies the current status of the reserve fund and a stable and equitable Funding Plan to offset the anticipated future major common area expenditures. Useful Life - The anticipated total time in years that a Reserve Component is expected to serve its intended function in its present application or installation. Page 8.1 – Professional Service Conditions 8. PROFESSIONAL SERVICE CONDITIONS Our Services - Reserve Advisors, LLC (“RA”) performs its services as an independent contractor in accordance with our professional practice standards and its compensation is not contingent upon our conclusions. The purpose of our reserve study is to provide a budget planning tool that identifies the current status of the reserve fund, and an opinion recommending an annual funding plan, to create reserves for anticipated future replacement expenditures of the subject property. The purpose of our energy benchmarking services is to track, collect and summarize the subject property’s energy consumption over time for your use in comparison with other buildings of similar size and establishing a performance baseline for your planning of long-term energy efficiency goals. Our inspection and analysis of the subject property is limited to visual observations, is noninvasive and is not meant to nor does it include investigation into statutory, regulatory or code compliance. RA inspects sloped roofs from the ground and inspects flat roofs where safe access (stairs or ladder permanently attached to the structure) is available. Our energy benchmarking services with respect to the subject property is limited to collecting energy and utility data and summarizing such data in the form of an Energy Star Portfolio Manager Report or any other similar report, and hereby expressly excludes any recommendations with respect to the results of such energy benchmarking services or the accuracy of the energy information obtained from utility companies and o ther third-party sources with respect to the subject property. The reserve report and any energy benchmarking report (i.e., any Energy Star Portfolio Manager Report) (including any subsequent revisions thereto pursuant to the terms hereof, collectively, the “Report”) are based upon a “snapshot in time” at the moment of inspection. RA may note visible physical defects in the Report. The inspection is made by employees generally familiar with real estate and building construction. Except to the extent readily apparent to RA, RA cannot and shall not opine on the structural integrity of or other physical defects in the property under any circumstances. Without limitation to the foregoing, RA cannot and shall not opine on, nor is RA responsible for, the property’s conformity to specific governmental code requirements for fire, building, earthquake, occupancy or otherwise. RA is not responsible for conditions that have changed between the time of inspection and the issuance of the Report. RA does not provide invasive testing on any mechanical systems that provide energy to the property, nor can RA opine on any system components that are not easily accessible during the inspection. RA does not investigate, nor assume any responsibility for any existence or impact of any hazardous materials, such as asbestos, urea - formaldehyde foam insulation, other chemicals, toxic wastes, environmental mold or other potentially hazardous materials or structural defects that are latent or hidden defects which may or may not be present on or within the property. RA does not make any soil analysis or geological study as part of its services, nor does RA investigate vapor, water, oil, gas, coal, or other subsurface mineral and use rights or such hidden conditions, and RA assumes no responsibility for any such conditions. The Report contains opinions of estimated replacement costs or deferred maintenance expenses and remaining useful lives, which are neither a guarantee of the actual costs or expenses of replacement or deferred maintenance nor a guarantee of remaining useful lives of any property element. RA assumes, without independent verification, the accuracy of all data provided to it. Except to the extent resulting from RA’s willful misconduct in connection with the performance of its obligations under this agreement, you agree to indemnify, defend, and hold RA and its affiliates, officers, managers, employees, agents, successors and assigns (each, an “RA Party”) harmless from and against (and promptly reimburse each RA Party for) any and all losses, claims, actions, demands, judgments, orders, damages, expenses or liabilities, including, without limitation, reasonable attorneys' fees, asserted against or to which any RA Party may become subject in connection with this engagement, including, without limitation, as a result of any false, misleading or incomplete information which RA relied upon that was supplied by you or others under your direction, or which may result from any improper use or reliance on the Report by you or third parties under your control or direction or to whom you provided the Repor t. NOTWITHSTANDING ANY OTHER PROVISION HEREIN TO THE CONTRARY, THE AGGREGATE LIABILITY (IF ANY) OF RA WITH RESPECT TO THIS AGREEMENT AND RA’S OBLIGATIONS HEREUNDER IS LIMITED TO THE AMOUNT OF THE FEES ACTUALLY RECEIVED BY RA FROM YOU FOR THE SERVICES AND REPORT PERFORMED BY RA UNDER THIS AGREEMENT, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE. YOUR REMEDIES SET FORTH HEREIN ARE EXCLUSIVE AND ARE YOUR SOLE REMEDIES FOR ANY FAILURE OF RA TO COMPLY WITH ITS OBLIGATIONS HEREUNDER OR OTHERWISE. RA SHALL NOT BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, ANY LOST PROFITS AND LOST SAVINGS, LOSS OF USE OR INTERRUPTION OF BUSINESS, HOWEVER CAUSED, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), BREACH OF WARRANTY, STRICT LIABILITY OR OTHERWISE, EVEN IF RA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL RA BE LIABLE FOR THE COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES. RA DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED OR OF ANY NATURE, WITH REGARD TO THE SERVICES AND THE REPORT, INCLUDING, WITHOUT LIMITATION, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Report - RA will complete the services in accordance with the Proposal. The Report represents a valid opinion of RA’s findings and recommendations with respect to the reserve study and is deemed complete. RA will consider any additional information made available to RA within 6 months of issuing the Report and issue a revised Report based on such additional information if a timely request for a revised Report is made by you. RA retains the right to withhold a revised Report if payment for services was not tendered in a timely manner. All information received by RA and all files, work papers or documents developed by RA during the course of the engagement shall remain the property of Page 8.2 – Professional Service Conditions RA and may be used for whatever purpose it sees fit. RA reserves the right to, and you acknowledge and agree that RA may, use any data provided by you in connection with the services, or gathered as a result of providing such services, including in connection with creating and issuing any Report, in a de-identified and aggregated form for RA’s business purposes. Your Obligations - You agree to provide us access to the subject property for an inspection. You agree to provide RA all available, historical and budgetary information, the governing documents, and other information that we request and deem necessary to complete the Report. Additionally, you agree to provide historical replacement schedules, utility bills and historical energy usage files that RA requests and deems necessary to complete the energy benchmarking services, and you agree to provide any utility release(s) reasonably requested by RA permitting RA to obtain any such data and/or information from any utility representative or other third party. You agree to pay actual attorneys’ fees and any other costs incurred to collect on any unpaid balance for RA’s services. Use of Our Report and Your Name - Use of the Report is limited to only the purpose stated herein. You acknowledge that RA is the exclusive owner of all intellectual property rights in and relating to the Report. You hereby acknowledge that any use or reliance by you on the Report for any unauthorized purpose is at your own risk and that you will be liable for the consequences of any unauthorized use or distribution of the Report. Use or possession of the Report by any unauthorized third party is prohibited. The Report in whole or in part is not and cannot be used as a design specification for design engineering purposes or as an appraisal . You may show the Report in its entirety to the following third parties: members of your organization (including your directors, officers, tenants and prospective purchasers), your accountants, attorneys, financial institutions and property managers who need to review the information contained herein, and any other third party who has a right to inspect the Report under applicable law including, but not limited, to any government entity or agency, or any utility companies. Without the written consent of RA, you shall not disclose the Report to any other third party. By engaging our services, you agree that the Report contains intellectual property developed (and owned solely) by RA and agree that you will not reproduce or distribute the Report to any party that conducts reserve studies without the written consent of RA. RA will include (and you hereby agree that RA may include) your name in our client lists. RA reserves the right to use (and you hereby agree that RA may use) property information to obtain estimates of replacement costs, useful life of property elements or otherwise as RA, in its sole discretion, deems appropriate. Payment Terms, Due Dates and Interest Charges - If reserve study and energy benchmarking services are performed by RA, then the retainer payment is due upon execution of this agreement and prior to the inspection by RA, and any balance is due net 30 days from the Report shipment date. If only energy benchmarking services are performed by RA, then the retainer payment is due upon execution of this agreement and any balance is due net 30 days from the Report shipment date. In any case, any balance remaining 30 days after delivery of the Report shall accrue an interest charge of 1.5% per month. Unless this agreement is earlier terminated by RA in the event you breach or otherwise fail to comply with your obligations under this agreement, RA’s obligations under this agreement shall commence on the date you execute and deliver this agreement and terminate on the date that is 6 months from the date of delivery of the Report by RA. Notwithstanding anything herein to the contrary, each provision that by its context and nature should survive the expiration or early termination of this agreement shall so survive, including, without limitation, any provisions with respect to paym ent, intellectual property rights, limitations of liability and governing law. We reserve the right to limit or decline refunds in our sole discretion. Refunds vary based on the applicable facts and circumstances. Miscellaneous – Neither party shall be liable for any failures or delays in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, pandemic, wrecks or delays in transportation, or due to any other cause beyond such party’s reasonable control; provided, however, that you shall not be relieved from your obligations to make any payment(s) to RA as and when due hereunder. In the event of a delay in performance due to any such cause, the time for completion or date of delivery will be extended by a period of time reasonably necessary to overcome the effect of such delay. You may not assign or otherwise transfer this agreement, in whole or in part, without the prior written consent of RA. RA may freely assign or otherwise transfer this agreement, in whole or in part, without your prior consent. This agreement shall be governed by the laws of the State of Wisconsin without regard to any principles of conflicts of law th at would apply the laws of another jurisdiction. Any dispute with respect to this agreement shall be exclusively venued in Milwaukee County Circuit Court or in the United States District Court for the Eastern District of Wisconsin. Each party hereto agrees and hereby waives the right to a trial by jury in any action, proceeding or claim brought by or on behalf of the parties hereto with respect to any matter related to this agreement. AGENDA ITEM - 3C '!Tt -ADEN HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator Laura Michlig, Senior Communications Coordinator SUBJECT: State of the City Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss and provide feedback on State of the City (SOTC) future planning. Backiround The City Council held the last State of the City Address on Saturday, February 10, 2024. At the March 10th work session, the City Council discussed the potential of a State of the City Address in 2025. Council agreed to postpone the planning of this event until after the Senior Communications Coordinator position was filled. During this meeting, staff was asked to complete some preliminary planning by exploring offsite locations. The majority of the Council expressed interest in holding an event this fall. The SOTC process is about a three to four month process from start to finish. The list below highlights the work session meetings that lead up to the SOTC: o Meeting #1: Discuss setting a date, location, marketing/outreach, topics, etc. o Meeting #2: Council members review the final topics, assign presenters, and determine the Q&A format or any other notable changes or updates to the annual event. o Meeting #3: Council members provide feedback on the first draft of the SOTC presentation. For this work session discussion, Council should discuss general timing of this event and give direction if there is interest in setting a date and location. If Council wants to hold an event this fall, staff would request that Council discuss and make decisions on the following items: Page] of 3 Discussion • Date 111 and 2nd Choice (pending confirmation of NineNorth availability): o Saturday, September 13 o Saturday, September 20 o Saturday, September 27 o Saturday, October 4 o A different date? • Time: o 9:00 — 10:30 a.m. (30 minutes to check-in/get breakfast and one hour for presentation) o A different time? • Location: o The Tavern Grill ■ Event hours need to be before they open ■ Space holds 60 people o Flaherty's ■ Staff is researching details, verbal update to be provided ■ Space adequate based on previous years at this location o City Hall o Other location? • Refreshments: o The Tavern Grill ■ Buffet breakfast for attendees ■ Minimum charge of $1,000 for private event o Flaherty's ■ Refreshments and Cost TBD o City Hall ■ Pastries and juices can be provided • Marketing & Outreach: o Newsletter promotion in Aug/Sept edition (save the date) o Digital promotion on the City website, social media (including Facebook event), and City TV channel o Postcard mailer to local businesses • Presentation Topics & Presenters: o Based on previous topics, suggested topics include: ■ Rice Creek Commons/TCAAP Overview and Updates ■ Public Works • 2025Infrastructure • 2025/26 Pavement Management Program • Parks and Recreation ■ Community Development • New and Upcoming Construction • Zoning and Subdivision Ordinance Updates • Economic Development Commission ■ Public Safety Updates (Fire and Police) ■ City Finances Overview • 2025 Property Taxes • Looking Ahead 2026 Budget Page 2 of 3 o Council should determine if any additional topics should be included. o Council should determine which member will present on each topic listed above. Budget Impact N/A Attachment N/A Page 3 of 3 AGENDA ITEM - 3D '!Tt -AII��EN_ HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Agenda Planning Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss its next Work Session agenda. Background Per Council's adopted policy on agenda setting, please find the proposed agenda below for the upcoming meeting. July 28th Special Work Session • 2026-2030 CIP Discussion Public Works Design Manual — Tree Species RCC/TCAAP Discussion (not time sensitive) Agenda Planning (time sensitive) August 1 lth Special Work Session • Land Use Application Concept Review • Zoning Code Updates Discussion • State of the City • RCC/TCAAP Discussion (not time sensitive) Agenda Planning (time sensitive) Attachment A is the list of topics that have yet to be discussed by Council and the 2025 ranking of priority topics as distributed to the Council at the January 13th Work Session. Staff will begin to work the higher priority items into upcoming Work Sessions sooner while putting the lower priority items to later discussions. Please note, this does not reflect all items at Work Sessions as Staff will have necessary items for discussion, such as, budget discussions, concept plan reviews, or Public Works projects that need timely direction. Council may want to discuss if any items Page 1 of 2 need to be added to this list for future discussion or assign a future meeting for some of these items. This would need to be done by a majority consensus of Council. Below is a running list of things Staff brings forward to Work Session annually, in recent years, we have shifted away from bringing some items forward unless needed, such as, the Pavement Management Update from Public Works. Note, these timelines may shift year to year. Most items discussed at Work Sessions are one-off items that may require multiple meetings but are usually not reoccurring. • January o Legislative priorities • February o None • March o Initial guidance on next year's Public Works projects • April o None • May o None • June o Follow up on next year's Public Works projects • July o Capital improvement planning • August o Operating budgets • September o Operating budget and levy discussion • October o State of the City (if planned for early following year) • November o City-wide budget and fee schedule o Follow up on next year's Public Works projects • December o Committee and commission appointments Budget Impact N/A e ttarhmnnt Attachment A: Council Priorities Attachment B: Agenda Setting Policy Page 2 of 2 Attachment A TopicResponsible 75th Anniversary Discussion Planning Dept... Admin 14 2.8 Short-term Rental Ordinance CD/Admin 13 2.6 Rental Licensing Program CD/Admin 13 2.6 Code of Conduct Admin 13 2.6 Encroachment Discussion (2025) PW 13 2.6 Funding of Lake Johanna Boulevard Trail PW/Fin 12 2.4 Committee/Commission Liaison Role Policy Admin 12 2.4 Committee/Commission Goal Setting Admin 10 2 Volunteer Recognition (to Personnel first) Admin 10 2 Committee/Commission Membership Admin 101 2 EDA Membership Discussion CD/Admin 10 2 Keeping of Ducks and Review Chicken Ordinance CD/Admin 10 2 Buy Nothing Day/Clean Up Day Admin 10 2 Climate Action Plan Admin 8 1.6 Energy audit Admin 7 1.4 Community Survey Admin 7 1.4 EV Fleet Analysis IPW 6 1.2 Approved Policy Discussion jAdmin 6 1.2 Added Items: January - March Meeting Schedule Feeding of Geese Accessory Dwelling Units Cannabis Discussion Attachment B It "ENILLS CITY OF ARDEN HILLS Agenda Setting Policy The purpose of this policy is to establish a method for agenda setting that allows for Council to review and have control over its agendas and decide as a Council how it wants items for consideration to be brought forward. For regular worksession agendas: • Prior to concluding each regularly scheduled worksession, the City Council shall review its next regularly scheduled worksession agenda and direct Staff on any changes. • Should an individual Councilmember want to raise an item for discussion at the next meeting or in the future, they would do so during this review period. The item would need at least one other Councilmember to agree to having the item considered for future discussion, and then Council, by majority, would direct to have it placed on a future agenda or not. Staff will have flexibility to add or remove items to the worksession as needed to maintain operational efficacy. For regular City Council meeting agendas: • Agendas will be largely Staff driven based on approvals needed for normal operations. • Items coming from the City Council shall first be discussed at a worksession and can direct Staff at said worksession to bring items forward for formal approval if needed. • In rare instances, if a Councilmember brings forward an item that needs approval prior to going to a worksession, they may request the City Administrator add the item to the agenda. The City Administrator shall have the discretion to determine if the issue should be added or not, but Councilmembers will make every effort to having the item first discussed at a worksession. Special meetings and emergency meetings: • Special meetings and emergency meetings may still be called at the discretion of the Mayor or any two Councilmembers, and the members calling the meeting shall set the agenda.