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HomeMy WebLinkAbout07-14-25-RMayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber lt ,-AEN HILLS Regular City Council Agenda July 14, 2025 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Jessica Jagoe, Interim City Administrator 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COMMENTS 6.A. Transportation Update David Swearingen, Public Works Director Documents: MEMO.PDF 6.13. Night To Unite Update Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 7. APPROVAL OF MINUTES 7.A. May 28, 2025 Special City Council Documents: 5-28-25-SR.PDF 7.13. May 28, 2025 Special City Council Work Session Documents: 05-28-25 SWS.PDF 7.C. June 5, 2025 Special City Council Documents: 06-05-25-SR.PDF 7.D. June 9, 2025 City Council Work Session Documents: 06-09-25 WS.PDF 7.E. June 9, 2025 Regular City Council Documents: 06-09-25-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Documents: MEMO.PDF 8.B. Motion To Approve An Outdoor Concert License And Miscellaneous Permit For MN Building And Construction Trades - Ribfest Event At The Red Bulls Facility On September 13, 2025 Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATACHMENT A.PDF ATTACHMENT B.PDF 8.C. Motion To Approve Acknowledgment Of The Application Of MN Building And Construction Trades For An Exempt Permit To Conduct A Raffle With No Waiting Period - Ribfest Event At The Red Bulls Facility On September 13, 2025 Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.D. Motion To Approve Amended Agreement With Rum River For Building Official Services Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.E. Motion To Accept Resignation Of Public Works Maintenance Worker Jessica Jagoe, City Administrator Documents: MEMO.PDF 8.F. Motion To Approve Recruitment Of Public Works Maintenance Worker Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 8.G. Motion To Approve Resolution 2025-047 Receiving Feasibility Report And Calling For A Public Hearing On Improvements - 2026 PMP Street And Utilities Improvements Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.H. Motion To Approve Perry Park Warming House Repairs David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS - 6A '!Tt -fi II�)EN_ HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS - 6B r -AII�)EN_ HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Night to Unite Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A A verbal update will be provided at the City Council meeting. Page l of 1 o -AR�ENHILLS Approved: July 14, 2025 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING MAY 28, 2025 ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the special City Council meeting at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe 1. APPROVAL OF AGENDA MOTION: Mayor Grant moved and Councilmember Monson seconded a motion to approve the meeting agenda. The motion carried (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. CONSENT CALENDAR A. Motion to Approve Budget Amendment for the Ramsey County Sheriffs Office Installation of Flock LPR Safety Cameras Mayor Grant introduced this item, stating based on the last meeting with the Undersheriff, Council had requested additional information. Councilmember Monson stated that the Council had discussed this topic at the May 27 work session, should the public want to check out the in-depth conversation the Council had with the ARDEN HILLS SPECIAL CITY COUNCIL — MAY 28, 2025 2 Ramsey County Sheriff's Office. She stated that she and Councilmember Rousseau also wanted more information, and noted the Council had scheduled tonight's meeting in case the Council had reached a consensus at the work session. MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to table approval of a budget amendment for the Ramsey County Sheriffs Office installation of Flock LRP safety cameras. The motion carried (5_0). 6. PULLED CONSENT ITEMS 7. COUNCIL/STAFF COMMENTS None. ADJOURN MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Special City Council Meeting at 5:08 p.m. Julie Hanson City Clerk David Grant Mayor M� -ARDEN HILLS Approved: July 14, 2025 [DRAFT-, CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION MAY 28, 2025 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session at 5:09 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Zoning Code Update Discussion City Administrator Jagoe stated at the May 12th work session, the City Council began the review of the HKGi Summary of Work Session #2 memo and recommendations. Feedback was given on the Lot Standards and Site Standards portion of the memo. During the review of the Permitted and Accessory Use Tables, the City Council tabled the discussion of the remaining items in the consultant memo to a Special Work Session scheduled for May 28th. The remaining discussion items that staff is looking for direction from the City Council on which will then be shared with HKGi are as follows: • Principal and Accessory Use Tables — HKGi has prepared the proposed principal and accessory use tables for non-residential zoning districts. The consultants have made recommendations on revisions for naming of uses and optional additional non-residential ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — MAY 28, 2025 2 uses to consider, as well as those uses for discussion of transitioning to Permitted with Standards. The consultants are not proposing to remove Conditional Uses altogether, but this would allow the City to apply the same conditions and would remove some barriers to development (i.e. application review time and expense). o Permitted Use has few additional standards beyond the usual lot and site requirements such as lot size, yard setbacks, height, impervious coverage, etc. A Conditional Use requires a public hearing to ensure that any potential impacts to surrounding properties are mitigated through conditions that are tailored to the specific use and circumstances. o Permitted with Standards do not require a public hearing but do have additional performance requirements listed in code that must be evaluated by Planning staff to ensure they are being met before a proposed project may apply for a building permit. • Development Standards - HKGi reviewed existing ordinance language and discussed with the Planning Commission several other development standards for parking, signage, landscaping, exterior storage, and outdoor lighting which are summarized in their memo to the City Council. In July, HKGi will have a third Work Session with the Planning Commission focused on use specific standards, the subdivision code, and various procedures for land use applications. Mayor Grant reviewed Attachment C with the Council and asked for comments or questions. Councilmember Holden stated she did not understand why townhouses was struck from R-1 when cottage courtyard houses was the same thing. Councilmember Weber agreed. Mayor Grant agreed and recommended cottage courtyard be struck from R-1. Councilmember Holden stated she did not believe manufactured home parks should be on the R- 1 or R-2 zoning districts. The Council was in agreement. Councilmember Weber questioned how a manufactured home park was defined in City Code. City Administrator Jagoe stated she would have to follow up with HKGi on this matter. Further discussion ensued regarding the new permitted with standards process. Councilmember Weber asked how townhomes are defined within City Code. City Administrator Jagoe commented on how a townhome was defined within City Code and discussed how townhomes were different than a duplex. It was noted townhomes differed from other single family homes because they were part of an HOA. Mayor Grant asked if a twin house was the same as a townhouse. He was of the opinion a townhouse did not belong in the R-1 zoning district. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — MAY 28, 2025 3 Councilmember Holden commented she did not support having townhouses or rowhouses in R- 1 either. She recommended that Permitted with Standards be added to R-1 townhouses and cottage courtyard. City Administrator Jagoe explained staff could come back with further information on the how cottage courtyard, rowhouses, twinhomes and townhouses would be defined within City Code. Councilmember Holden suggested the City owned property along County Road 96 be zoned Civic instead of Neighborhood Business, in the event the City needs to expand the Public Works Facility. Mayor Grant stated he supported this suggestion. Councilmember Rousseau indicated she did not support this recommendation. She explained this property could have a higher use than Civic. Councilmember Holden reported land was limited and land around TCAAP was even more limited. Councilmember Monson stated she understood Shoreview also needed to expand their Public Works Facility and there might be opportunities to work with them. She asked how many acres the property was along County Road 96. City Administrator Jagoe indicated the property was just under seven acres. Councilmember Rousseau stated she did not support using this property as Civic and explained it was her understanding the neighbors were concerned about how this site would develop. Councilmember Monson recommended this property be focused on further at the July work session. Further discussion ensued regarding group housing options. Councilmember Holden asked how a boarding house was defined. She understood there were individuals interested in building a boardinghouse in the community. City Administrator Jagoe reviewed the definition noting a boarding house could only accommodate three to five people. Councilmember Monson stated she would prefer to keep residence halls as student only and within an institution. Councilmember Weber recommended boarding houses fall under a PUD concept. City Administrator Jagoe explained if a boarding house were made a PUD, the applicant could request flexibilities and could be expanded to serve 25 people. She indicated if a boarding house were a CUP, the City could have standard lot sizes and specific criteria in place. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — MAY 28, 2025 4 Councilmember Monson recommended this topic be pushed off to a future work session when HKGi was in attendance. The Council was in agreement. Councilmember Holden indicated she would like educational uses to remain a Conditional Use. Councilmember Monson stated she liked the idea of a community school, but recommended all schools be a Permitted with Standards. Councilmember Weber asked if there were any nurseries in the City. Mayor Grant reported there was one nursery in the City. Councilmember Weber questioned why this use was being scratched if there was an existing nursery in the community. Councilmember Holden recommended nurseries remain a Conditional Use in the City. Councilmember Weber supported nurseries being Permitted with Standards. Mayor Grant recommended this use be Conditional. Councilmember Monson suggested the Council revisit this use after standards have been drafted. Councilmember Rousseau stated she could support the use being conditional as well. Councilmember Monson recommended accessory daycare uses be moved from a Conditional to a Permitted. Councilmember Weber explained he supported the daycare requirements remaining as is because the standards in place were important when dealing with kids. The Council supported Permitted with Standards for solar in the R-4 zoning district. Councilmember Rousseau supported taking another look at Class 2 home occupations. Councilmember Weber recommended healthcare facilities be within a PUD. Councilmember Rousseau suggested hotel/motel remain a Conditional Use in Gateway Business. Councilmember Holden supported this recommendation. Councilmember Monson recommended hotel/motel also be allowed as a Conditional Use in the B-4 zoning district. She suggested mortuary uses be in B-3 and B-4 but not in B-2. Councilmember Weber and Councilmember Rousseau agreed with these recommendations. Councilmember Rousseau suggested mortuary also be allowed in the I -FLEX zoning district. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — MAY 28, 2025 5 Councilmember Holden recommended mortuary be a Permitted with Standards in the B-3 and B-4 zoning districts. Mayor Grant indicated he did not support places of assembly as an allowed use in I -FLEX. The Council supported this recommendation. Councilmember Monson recommended legal counsel review the recommendations when it comes to places of assembly. The Council discussed Public Uses and what would be allowed on public property. Mayor Grant indicated he supported all uses on public property being Conditional. Councilmember Monson asked if the Council wanted to continue discussing this matter or should it be pushed off to July. Councilmember Holden explained she wanted to finish the chart. Councilmember Weber supported finishing the chart as well. Mayor Grant questioned how the Council wanted to address brew pubs. Councilmember Holden commented she could support brew pubs in I -FLEX and neighborhood business. Councilmember Rousseau suggested microbreweries being located in the Gateway Business District. Councilmember Monson stated she was fine with microbreweries as proposed by staff. She commented she could support microbreweries and brew pubs Permitted with Standards in the I - FLEX zoning district. The Council supported removing microbreweries from the Gateway Business District. Councilmember Monson recommended restaurants be Permitted in the I-1 and I -FLEX zoning districts. Councilmember Holden suggested movie theater be allowed as a Permitted use in the I -FLEX and I-1. Councilmember Rousseau stated she did not support this recommendation because she did not have a lot of faith in the movie industry right now. Mayor Grant indicated he did not support movie theaters in the I-1 and I -FLEX zoning district. Councilmember Monson requested staff provide the Council with further information and definitions of major and minor car services, with details on where car washes would be allowed. Mayor Grant recommended cannabis be dealt with separate. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — MAY 28, 2025 6 Councilmember Monson supported pawn shops being a Conditional Use in the I -FLEX zoning district. Mayor Grant stated he did not see how a nursery fit into the I -FLEX zoning district. Councilmember Monson requested staff look into home occupations and if studios would be allowed. Councilmember Holden supported vet uses in the I-1 and B-4 zoning districts, Permitted with Standards. Councilmember Weber recommended dry cleaning not be allowed as a neighborhood business. Councilmember Monson suggested dry cleaning be allowed in B-2 and B-3. Councilmember Holden asked that dog kennels be removed from Mixed Use and be placed in the B-4 zoning district as a Conditional Use. Councilmember Monson supported dog kennels being allowed as a Permitted with Standards in the I -FLEX as well. The Council supported financial institutions being moved back to I-1 as a Permitted Use. Councilmember Holden recommended self-service laundromats not be in B-2. Councilmember Rousseau agreed, noting she could support laundromats in B-3 and B-4. Councilmember Monson asked that staff speak to the consultant regarding the uses that were being shifted to B-4. She stated she wanted to ensure the different zoning districts were well defined. Councilmember Holden indicated she did not support the City having a construction/ contractor yard. Mayor Grant agreed, stating he could support Scherer Brothers being grandfathered in as a non- conforming legal use. He anticipated Scherer Brothers would be selling their property once TCAAP develops. B. Chickens and Ducks Discussion This item was pushed to a future Council work session. 4. COUNCIL COMMENTS AND STAFF UPDATES City Administrator Jagoe stated she would be sending the Council an email early next week in order to assist with setting a special meeting to hire the new building inspector. She explained she just received a resignation letter for the Building Official. She indicated she would be following up with Rum River to assist with providing services. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — MAY 28, 2025 7 City Administrator Jagoe commented that the City received a permit for a fieldhouse on the AHATS property. Mayor Grant stated if the City was hiring a new Building Official, the City could seek candidates that have a State Delegation. He suggested the City Council hold a short special meeting next week to address the hiring of the new building inspector and review the building official position for posting. Councilmember Monson supported the City Council holding several special work session meetings prior to July before the budget meetings were held. Councilmember Rousseau recommended the Council consider holding additional meetings in the beginning of the year in order to assist with reducing the length of work session agendas in the spring and summer. Mayor Grant commented on how this Council was more engaged and held longer discussions. He indicated the Council could address some of the work session topics in subcommittees with a quorum of the Council. Councilmember Weber supported this recommendation. Councilmember Rousseau stated she could support items being addressed in subcommittees. Councilmember Monson asked staff to see how other cities were addressing topics and if other committees should be added to assist the Council with its workload. ADJOURN Mayor Grant adjourned the City Council Work Session at 7:21 p.m. Julie Hanson City Clerk David Grant Mayor o -AR�ENHILLS Approved: July 14, 2025 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING JUNE 5, 2025 ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL [DRAFT--..., Pursuant to due call and notice thereof, Mayor David Grant called to order the special City Council meeting at 8:00 a.m. Present: Mayor David Grant and Councilmembers Tena Monson and Emily Rousseau Absent: Councilmembers Brenda Holden and Kurt Weber (Excused) Also present: City Administrator Jessica Jagoe and Assistant to the City Administrator/City Clerk Julie Hanson 1. APPROVAL OF AGENDA MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to approve the meeting agenda. The motion carried (3-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Laura Myers, 1383 Arden Place, stated she has owned her home in Arden Hills for 34 years. She raised her children here and loves the location, schools and amenities. She noted she recently made improvements to her home and would love to improve the rest of the property. She said the existing 1954 detached garage is rundown and that it currently lines up with a very narrow driveway which is right next to the house. If the garage had to be moved 10 feet over from the property line, it would cause a dangerous situation and undue hardship trying to get in and out of a new garage. She stated the garage would not be very usable and because it doesn't make sense for their property the way it is laid out, she is asking for a variance to build a new, bigger garage on the existing footprint of the old garage in order to have more storage space. Steve Wendell, 1383 Arden Place, stated they have signed statements from many neighbors and provided the copies to the City Clerk for distribution to the Council. Mayor Grant commented he believed this was the first time the Council had received any presentation on this particular property. ARDEN HILLS SPECIAL CITY COUNCIL — JUNE 5, 2025 2 Mr. Wendell said their home is located behind Freeway Park, which the City is the property owner, so they are asking if the City would sign one of the letters stating that this project would not affect the City. Mayor Grant commented that this would be an actual planning case itself, and that he knows where their home is located. He asked if City Administrator Jagoe was aware of this situation. City Administrator Jagoe indicated they had worked with Senior Planner Fransen with a question about a shed in conjunction with a detached garage that they were building. She said she was not aware of the setback question as that was not part of their prior discussion. She said she would request Senior Planner Fransen follow up with the homeowner about the variance application process. Councilmember Rousseau said that would be great as the information provided did not show the setbacks. Mayor Grant stated that the Council would need to review this and that Ms. Myers would need to work with staff going forward. He let her know that as stated earlier, the Council does not make decisions here at the meeting. A short discussion ensued regarding recent and upcoming meetings. Mayor Grant said that this type of statement is for public and informational items, which is always on the Council's agenda. He added that the Council is always open for people coming in and addressing the Council. He invited them to attend the upcoming City Council meeting on Monday night, noting he suspected the full Council would be in attendance. Mayor Grant encouraged Ms. Myers and Mr. Wendell to work with Senior Planner Franzen as well as City Administrator Jagoe to gain a better understanding of their project and stated that staff could help them with a better understanding of how to move the project forward. Ms. Myers confirmed they would like some direction. Councilmember Rousseau stated that the City Clerk would forward to the two Councilmembers that were not in attendance this morning the documents Ms. Myers had provided. Ms. Myers thanked the Council and asked if City Administrator Jagoe would be in touch with them. City Administrator Jagoe replied that she would see if Senior Planner Fransen would be able to get in touch with them today. The Council thanked Ms. Myers and Mr. Wendell for coming. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. CONSENT CALENDAR ARDEN HILLS SPECIAL CITY COUNCIL — JUNE 5, 2025 3 A. Motion to Approve Appointment of Building and Code Enforcement Inspector B. Motion to Accept Resignation of Building Official C. Motion to Approve Recruitment for Building Official MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (3- 5. PULLED CONSENT ITEMS 6. COUNCIL/STAFF COMMENTS None. ADJOURN MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to adjourn. The motion carried (3-0). Mayor Grant adjourned the Special City Council Meeting at 8:07 a.m. Julie Hanson City Clerk David Grant Mayor M� -ARDEN HILLS Approved: July 14, 2025 [DRAFT-,.-, CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION JUNE 9, 2025 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council Work Session at 5:30 p.m. Present: Mayor David Grant, Councilmembers Kurt Weber, Emily Rousseau Brenda Holden and Tena Monson Absent: None Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Sponsorship Discussion Parks and Recreation Manager Skalicky presented the Sponsorship Policy. Council has previously expressed interest in having a sponsorship program for Parks and Recreation programs, events or upgrading city parks. She presented a brochure and policy for Council's consideration. She researched surrounding communities to learn about their sponsorship programs. It is very common for Cities to have sponsorship opportunities for their recreation programs. This would allow local businesses to sponsor events and programs. She created a list of 20 cities that have a separate web page on their website for their sponsorship programs. She has experience with sponsorship programs with her previous employers. She thinks having a brochure to advertise sponsorship opportunities will make it easy for businesses or individuals to sponsor ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 2 events and programs. She outlined the information that would be collected on the form. She said having a formal policy gets the City and businesses on the same page regarding expectations. She asked Council to look at the sample brochure. It lists the recreation focused events that we currently hold and it estimates the attendance for the events. She outlined there are different levels of sponsorships. She created the draft policy based on the comments from the City Attorney. Parks and Recreation Manager Skalicky said the policy outlines what types of businesses will be allowed to sponsor programs and events. Council has shared concerns in the past that a smokers group may want to sponsor something. The policy outlines that we have sole discretion on who we will allow to sponsor events. Councilmember Holden said the photos in the brochure should be more generic. She thinks the white print is hard to read. She thinks the Lions Community event should not be on there. They are non-profit. If we do that, we'd have to include the church that does a Halloween party and Ribfest. We need to stick to City events. She wondered if these sponsorships are tax deductible. She thinks cannabis should be included in the list of who can't sponsor events. She noted the item that said there would be publicity through the city's newsletter or website. She asked if that is just a thank you. She thinks publicity should be explicitly outlined. Parks and Recreation Manager Skalicky assumes that there would be a regular feature in the newsletter that will outline sponsorships. Councilmember Holden thought we should use job titles, rather that Staff names if we are producing print copies of the brochure. Councilmember Rousseau said she likes the simplicity of this. She is fine with there being a name attached, so people will know who to reach out to. She asked if a business wanted to sponsor with frisbees, soccer balls or water bottles, what would the process look like? Parks and Recreation Manager Skalicky said she originally had a blank space for the business to write in what they wanted to sponsor. She removed that because she didn't want to complicate things. She thinks that can still be an option, even if it's not listed on the form. Councilmember Weber agrees the white writing is hard to read. He asked if the plan is to develop a web page on the website for this. Parks and Recreation Manager Skalicky said she would like to see that in the future. Mayor Grant said businesses were mentioned. It doesn't specifically say it is a business sponsorship. He wonders if it should state that it is business and organization sponsorships. Councilmember Holden said individuals do donate to the City. Mayor Grant asked if we would do a banner for an individual. Do we even want to? Parks and Recreation Manager Skalicky thinks individuals can sponsor events or give in -kind gifts. During her research, she found most cities just call it a "Sponsorship Program". The unspoken assumption is that a business will sponsor so they get recognized in the newsletter or a table at the event. Typically an individual isn't going to want a banner or a table at the event. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 3 Mayor Grant said it calls out political or religious organizations. He thought it could be more specific to include political action committees, candidates and political parties. Parks and Recreation Manager Skalicky said the policy mentions political or religious organizations or sensitive social issues. Mayor Grant would like to see it specifically call out political organizations/candidates/parties. He wouldn't want to see Touch -A -Truck turn into a political campaign event for a certain candidate. We don't want to sell our events so the sponsor can campaign. Parks and Recreation Manager Skalicky doesn't think she's ever had anyone other than a small business reach out to sponsor. Mayor Grant said he would be happy if the materials delineated political organizations. He asked about the booths. He asked if everyone has to pay $50 to have a booth. Parks and Recreation Manager Skalicky said no. She used the example of Touch -A -Truck. If someone is going to contribute to the event by bringing a vehicle, they wouldn't be required to pay. She used to run a large community event with over 3,000 attendees. There were 25 sponsors at each event. They each got a booth. After 25, they would not accept any more. Any organization that contributed by being a part of the experience of the event wouldn't be charged. Councilmember Monson said it looks good. She thinks all the big pieces are in place and the little details will work themselves out when an event is hosted. She suggested presenting to the EDC so they are aware of the program and see what feedback they may have. Councilmember Weber asked about the language to include "religious or political affiliation". Ultimately the Council and City Staff have the final say. He said rather than delineating so much that it becomes a pamphlet. He thinks stating that any religious or political affiliation is not allowed. Mayor Grant thinks "parties, candidates or political action committees" covers it. Councilmember Weber asked for clarification on a booth. He said we are offering space for a booth; we aren't providing a booth. Parks and Recreation Manager Skalicky confirmed. Councilmember Weber thought that could be made clearer in the policy language. Parks and Recreation Manager Skalicky said that these aren't the only documents that sponsors will get. When she has worked with these types of programs in the past, the sponsor is asked to complete this paperwork but that is a small portion of the communication they will receive. It will be clearly laid out that no physical booth will be provided. Councilmember Weber said there is a payment option so the sponsor may have made payment before getting that extra communication. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 4 Parks and Recreation Manager Skalicky said sponsors typically reach out first to express interest. That is when they will get the information, prior to payment. Councilmember Holden said if you look at the Easter Egg Hunt or the Halloween event, there are a lot of games. Staff is doing most of the work. It would be nice if someone could sponsor the golf game at the Halloween event or the one of the individual games during the Easter Egg Hunt. Mayor Grant said the Arden Hills Foundation buys the pumpkins for the Pumpkin Hunt. He doesn't know that they would want a booth, but they may want their name on a sandwich board. Councilmember Monson thinks Parks and Recreation Manager Skalicky has a good vision for what she wants. She thinks they have given good feedback. In the interest of time, she would like to move on. B. Utility Rates — SAC/WAC Discussion Stacie Kvilvang, Financial Consultant from Ehlers began the discussion regarding the utilities on TCAAP that Arden Hills is responsible for; to include the utilities under the spine road, the water tower and ancillary things that help the water tower get water to the places it needs to go. The costs are about $14 million today. The intent was that Arden Hills would bond for those improvements. The preference is to bond through the 429 Assessment process. What that means is those costs are assessed to the property owners, so they pay through the property taxes. It's the lowest risk debt option for the City. The other option is to pay for the improvements with SAC and WAC fees. They would have a set debt schedule but the City would have to wait for the SAC and WAC units to come in with development. That's riskier. What if there is a recession? Or what if something fell through? Financial Consultant Kvilvang said TCAAP has always been the "thumb" and the "California Parcel". That is how it has been discussed in the past. The thumb parcel will be developed by Ryan Companies and the California parcel is still available to Alatus and other sub -developers. There is benefit to the property owner of the thumb parcel. When you run numbers for SAC and WAC units to payoff that debt, the thumb would only be paying about $380,000. Financial Consultant Kvilvang said for the purpose of this analysis, we know the California parcel is going to happen once we get to a development deal. They intend to assess those improvements. We can give latitude to the developer if they want to spread those equally on a per -square foot basis or they can put proportionate shares on the users. The single-family residential can't support as big of a burden as the apartments or the commercial properties. The thumb parcel is under a different developer, so SAC and WAC fees have been set. That will set the schedule for the City. There will be a separate schedule for SAC and WAC in TCAAP. All of that can change. What happens if the County doesn't sell the land for $1.00? The City has been clear that we want assessment debt because that is the least risk to the City. Conversations will have to happen with Ryan about how we put a proportionate share on the thumb parcel. The numbers she is presenting may change based on those conversations. Mayor Grant said with the 429 Assessments there are two different bonding scenarios. Financial Consultant Kvilvang confirmed. That is because the improvements are happening at different times. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 5 Councilmember Holden asked how much we can bond per year. Financial Consultant Kvilvang said it is pretty much unlimited. This debt is supported by assessments; it doesn't count against the City's debt limit. Councilmember Holden said we had to add a piece from Arden Hills to TCAAP so it was redundant. She didn't see that number in here. Financial Consultant Kvilvang asked if that is the loop that Ryan is paying for in one lump sum. Public Works Director and City Engineer thinks that is Old Highway 10, across from Big 10. He will have to look at it. Financial Consultant Kvilvang said you can't reimburse yourself for that with bond proceeds. She asked if Councilmember Holden remembers the amount or how it was paid. Mayor Grant asked if we are discussing the section across from Bethel. The redundant loop. Councilmember Holden said we wouldn't have put that in, if it weren't for TCAAP. Public Works Director and City Engineer Swearingen said the one across from Big 10 extended north to Outlot A. Mayor Grant said we need to remember those that were put in for TCAAP. Councilmember Holden asked who would hold the 429. Alatus is talking about reverting and returning land if he doesn't want it. She is worried about where the 429 lands. Financial Consultant Kvilvang said 429 is statutory. You have to do a feasibility study for the improvements to figure out how much they will cost. Whoever owns the land will do a petition of waiver. That means they won't contest the assessments. They accept them for the improvements. If Alatus buys the land for $1.00, he does mass grading and something happens where he can't build anything. He owns the land and he will continue to pay those assessments. If there is a mortgage and it gets foreclosed, the bank will continue to pay those assessments. If the County wants to get it on a reverter because they will have to pay whatever Alatus has into that, the County will have to pay. The assessments won't get wiped out. Councilmember Holden said no matter who owns the 429 the City is covered. Financial Consultant Kvilvang confirmed. She said in the rare case of a foreclosure, they can sometimes be wiped out but they can be reassessed. Public Works Director and City Engineer Swearingen wanted to discuss the two segments identified. He asked if feasibility studies were done, and if not, can we do that after the fact? Financial Consultant Kvilvang said we can't reimburse ourselves with bond proceeds for prior costs unless there is a reimbursor resolution. The time clock has well run out for that. It would have to be paid through a different mechanism. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 6 Councilmember Holden said we need to make sure that is included as part of the cost of putting in utilities. Councilmember Monson asked is there a question on the fee schedule for the thumb parcel. She doesn't see anything in the materials. She asked if there is a limit on when you can start the 429 assessment. Financial Consultant Kvilvang said we would start that process once the feasibility study is done. Councilmember Monson asked if Ryan will do SAC and WAC for the thumb parcel since they are already developing the land. Financial Consultant Kvilvang said it would be easier to use SAC and WAC but the numbers would have to be higher. They are paying a disproportionately low share. Councilmember Weber asked if the $8,950 covers moving forward? Not including the retroactive 10-acres? Financial Consultant Kvilvang said potentially. Because that's paid at the time of the building permit and they already have their permit. So this will be for the future phases. Mayor Grant said in the diagram there is a gap. He assumes the first bond would be the $4,620,000 and the second bond would be $9,300,000? Financial Consultant Kvilvang confirmed. The trunk utilities would be first. She asked Public Works Director and City Engineer Swearingen if we also have to do the booster station and the Roseville water main at the same time. Public Works Director and City Engineer Swearingen said the booster station is tied to the spine road. The Roseville water main is just being constructed at the same time. Financial Consultant Kvilvang said we would probably want to bond the first one at $6 million. The balance would come with the second bond issue. Councilmember Monson asked about the Ryan Companies. Is there a time limit on the 429? Because maybe the County builds in 2026, but what if they wait until 2028? Does it time out? Is it customary to go back 4 years after something is built? Financial Consultant Kvilvang said the feasibility study would be done sooner rather than later. The County will be undertaking that as part of the pricing. They need to understand what the costs are. We will know that up front. The County would have to be willing to waive it as the current owner because they haven't sold the other 30 acres to Ryan. Councilmember Monson asked if Staff knew when the feasibility study will be completed. Public Works Director and City Engineer Swearingen said he has a meeting next week regarding the feasibility study and the booster station. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 7 Councilmember Monson clarified that Staff doesn't need any more direction other than we want to stay with the 429, we want Ryan to be faulted in with their fair share, and when we're ready we'll have to get two bonds. Financial Consultant Kvilvang confirmed. City Administrator Jagoe asked about the Outlot A property. She said as we are adjusting the fee schedule to the $8,950, should we establish a fee for the Ryan, Outlot A, proportionate to their share? Financial Consultant Kvilvang said that can happen over the next few months. There has to be a discussion with Ryan, first. The number will go up significantly for a proportionate share and they need to be aware of that because it will come into play with their land price from the County. C. Spring Lake Park Lions Club Donation Discussion Public Works Director and City Engineer Swearingen said the Spring Lake Park Lions Club donated $15,000 last year. It was earmarked for a chain link fence at a park, but now MNDOT is paying for the fence. The PTRC recommended using the money for two basketball hoops at Cummings and the balance going towards picnic table upgrades at Arden Oaks and Freeway Park. Councilmember Holden said usually they like to have something attributed to them. If we do it piecemeal you can't really do that. She would like to pick one thing. She wondered if we have enough pickleball nets. She knows we just ordered 4. Getting 2 or 4 for Hazelnut might be a good use. She said there is a new sponsorship through Met Council for benches. Public Works Director and City Engineer Swearingen said with this year's park improvement project there was a line item for amenities to include benches and picnic tables. The total was $23,000. That was taken out of the project so we could move forward with it. Councilmember Holden asked if we could use the money for the courts at Arden Manor. Public Works Director and City Engineer Swearingen said $15,000 is a drop in the bucket based on what that court needs. Councilmember Holden asked if there are wire hoops on all the basketball courts. Public Works Director and City Engineer Swearingen said the hoops at Cummings park are not. Councilmember Rousseau said the PTRC had recommended the picnic tables. She said we could put a little plaque on them saying thank you and recognizing the Lions. She is in favor of the hoops, as well. She saw that PTRC also recommended spending the money on events. She is not in favor of that. The Lions want to see this money go toward park improvements. Mayor Grant is in favor of replacing the basketball hoops. Those hoops get a lot of use and they are really old. He doesn't think we need to choose one thing. He thinks the Lions would be okay ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 8 if the funds are split between a couple of improvements. He wouldn't be opposed to putting a plaque on a picnic table. Councilmember Weber agrees with the basketball hoops. Public Works Director and City Engineer Swearingen said that court got new pavement in 2019. The hoops weren't replaced when that pavement went in. One of the hoops is in the middle of the pavement. It will have to be cut out and the pavement will need to be replaced. So the cost of that, is more than just $5,000 for the hoops. Also, the surface was re -striped and painted last year. Councilmember Weber asked if the poles would be salvageable. Public Works Director and City Engineer Swearingen said no. Basketball hoops are their own system. Councilmember Weber is leaning towards picnic tables. Councilmember Monson thinks the picnic table and bench idea is great. If basketball hoops can't be installed at Cummings, are there other hoops that would make sense to replace? Public Works Director and City Engineer Swearingen would have to check to be certain, but he believes Cummings is the last park with the old hoops. Councilmember Holden asked how much a shelter is at Cummings. Public Works Director and City Engineer Swearingen said the latest shelters were very expensive with the concrete. The new structures need new footings. The price came in at $85,000 for that size of a structure. He said the shelter Councilmember Holden is talking about was $35,000 for the materials but the concrete work was so expensive. Mayor Grant asked if one of the hoops could be upgraded. Public Works Director and City Engineer Swearingen confirmed. The hoop on the east would have a lesser impact. It can be done. There would need to be some patchwork. He thinks a hoop, installed with the footing, will be about $7,000 to complete. Mayor Grant said you have to be able to upgrade the backboard. He thinks that would spend almost 2/3rd of the money. That would give us all new hoops throughout the city. Councilmember Weber agrees it would be nice. It seems like a partial job. He has worked in Public Works. Cutting into new surfaces is not something you want to do. He asked if there is a cost estimate on upgrading the park benches or picnic tables. Public Works Director and City Engineer Swearingen doesn't have it broken out, item by item. From memory he believes $23,000 is needed for the amenities in this year's park improvement project. That includes benches, shade structure and a tree. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 9 Councilmember Monson thinks the basketball hoop was a missed opportunity. We had the chance to upgrade and right now it seems like it's not a great choice. She likes the idea of a bench with a shade structure. There isn't much shade at Arden Oaks. That would be a functional upgrade. Her other idea is plant a tree that will provide shade after twenty years. Councilmember Holden said she would like to see two benches at Arden Oaks. It's a dry strip of property. If there is money left, we should buy another pickle ball net because we'll probably need it. Councilmember Monson asked if the new pickleball nets have been deployed. Public Works Director and City Engineer Swearingen said they have been received. He isn't sure if installation is complete. Councilmember Rousseau said after the conversation, she doesn't think basketball hoops is the best way to spend this money. She thinks the shade structure sounds nice. She is open to letting Staff decide if that is a bench under a structure. Mayor Grant summarized that two items have been brought to Council and we have said no. Councilmember Rousseau thinks if PTRC had known the asphalt work that would be involved with the hoops they probably would not have made that recommendation. They did suggest picnic table and bench upgrades. Councilmember Holden said we have a bench inventory, that would have been the hardest thing for the Active Living grant. She assumes that's up to date. Public Works Director and City Engineer Swearingen confirmed. He said we explored this several years ago. There was some obstacle in the way that didn't allow us to use that. He will dig back and figure out what that is. He summarized that the money will be used on park amenities, mainly shade structures. He believes the shade structure he will select is a picnic table with a shade structure over it. They are used a lot at the dog park. D. 751 Anniversary Planning Subcommittee Discussion City Administrator Jagoe said we have started to advertise for volunteers to sign up to be a part of the 751h Anniversary Committee. She asked Council to discuss if one or two members of Council will be involved in those planning efforts. For Staff, she thinks she will be involved, along with the Senior Communications Coordinator and the City Clerk and/or Deputy Clerk. The deadline for applications is June 30th. After that date, she will work with the Council Liaison regarding the interview and selection process. She reminded that during previous discussions we talked about having 10 or fewer members. If we get more that that, there may need to be an interview process to narrow it down. Mayor Grant asked if any Councilmembers are interested in serving on the committee. Councilmembers Holden and Monson raised their hands. He asked if we want two. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 10 Councilmember Holden said it depends on the direction we are going. There is a lot of historical information out there and she wants to bring that information in. If the committee isn't interested in the history side of it, then she's not really interested. Mayor Grant said he would like to see that information included. Councilmember Monson said we should definitely include that. She thinks she and Councilmember Holden can divide and concur on the tasks. Councilmember Weber agrees we want the historical information included. He asked if anyone has reached out to the resident historian. Councilmember Holden said she forwarded the historian's information to City Administrator Jagoe. She said the original Perry family is still here. They are in their 90s now. Mayor Grant said the Cmiels used to own part of TCAAP. They are still here, as well. Councilmember Weber said he supports going full bore on the historical information. Councilmember Rousseau would prefer to have two Councilmembers serve on the committee. She loves archives and is happy to go with the historical aspect. She has seen a lot of documents from New Brighton regarding Rice Creek Commons. She wants to highlight the historical aspect and she wants it wrapped up with an event where the community can come together and celebrate. Councilmember Holden said the historian has given a lot of information to the New Brighton Historical Society. Councilmember Rousseau asked if the historian has a library of science. Councilmember Holden said he's a history teacher and his sole purpose for the last several years is pulling together this information. Mayor Grant summarized that we will move forward with two Councilmembers joining the committee. He agrees there needs to be a city-wide event. Councilmember Holden agrees on the city-wide event. She asked if Gateway funds, maybe the majority of it, can be used on this kind of event. She asked what the Council thinks of that. Mayor Grant said it needs to be used to promote events. It could certainly be used to promote that celebration. Councilmember Weber said in the last discussion regarding Gateway funding, Council was going to hold some money from this year, to use early next year for the ice swim. He was clarifying if we are talking about 2026 funds. Councilmember Holden confirmed. She said it would make things easier to have funds for marketing. Mayor Grant asked how many members we want on the committee. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 11 Councilmember Monson thought we could decide that based on how many applicants there are. Councilmember Holden thought we should decide on a general event time. Is this a summer or fall celebration? Mayor Grant said in the fall, people are around and kids are back in school. That could be advantageous. Councilmember Rousseau would like the committee to look at times, but we need to take MEA and activities in surrounding communities into account. She's open to it being any time from summer through early October. Mayor Grant thought this can be left up to the committee. Councilmember Rousseau is open to using the Gateway funding but she wants an understanding of how much of that money will be used. Is it sending a save -the -date flyer to all residents? What is the marketing strategy? Councilmember Holden said she isn't sure. But we can't plan anything if there's no money. Mayor Grant estimates that we can expect right around $19,000 for 2026. Councilmember Rousseau said as far as Staff being on a committee, she feels like City Administrator Jagoe is already spread pretty thin. She thinks the City Clerk and the Senior Communications Coordinator would be sufficient. Mayor Grant said we may want to have the Community Development Director involved, once that position is filled. Councilmember Holden said for the 501h Anniversary, there was a parade that ended in a park. She wondered if there is any interest in a parade. Mayor Grant said the intent of this discussion is to decide on the committee, not plan the event. Councilmember Holden agreed, but she said they need some parameters to begin with. Councilmember Monson thinks they should create a budget and then come back with a marketing amount to use the Gateway funds for. Councilmember Weber agrees. He suggested the sponsorship program that was discussed earlier may be a source for funding this event. This is a big deal and he thinks Arden Hills businesses will recognize that. Public Works Director and City Engineer Swearingen wanted to address the parade idea. He said Ramsey County is cracking down on the required traffic control for an event like this. It is way more expensive than it has been in the past to close or shift traffic on a County Road. Traffic control would be a cost that needs to be factored in. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 12 E. Chickens and Ducks Discussion City Administrator Jagoe said this item was discussed at the May 12 work session. Council asked Staff to bring back the Chicken ordinance for discussion and include discussion on ducks. She provided the current ordinance on keeping chickens. Currently there is one valid Chicken License in Arden Hills. There is additional information on the keeping of ducks included in the packet. There were a couple communities that have language looking at ducks as fowl. Staff is seeking direction on changes to the Chicken Ordinance or on the keeping of ducks. Councilmember Weber has a list of items he would like to address. He said we currently allow a maximum of three hens. He would like it to be six. Still no roosters. The current permit requirement is a fee by resolution and 100% consent by the neighbor, he would like to see it be an annual permit with a $15.00 fee that could cover all birds. He thinks the reading requirement is biased and he would recommend using the U of M Extension materials. He thinks the lot minimum size is redundant and there shouldn't be a minimum. It should be dictated by setbacks. The allowed coop size is currently 12-25 square feet. He would support a mandatory minimum coop size of 20 square feet. The run and pen size is currently 10 square feet. He agrees with that. The exercise yard is currently 174 square feet per bird. U of M Extension suggests that an exercise yard should be optional. He agrees. The current temperature requirement is to keep it at 45-85 degrees. U of M does not have a recommendation to manage that. They suggest proper insulation and recommend certain breeds. Mayor Grant asked if he is suggesting we remove the temperature requirement. Councilmember Weber confirmed. No requirements outside of coop design, to include insulation. Recommend hearty breeds of birds. Councilmember Holden said we wouldn't require a light bulb or anything, when it's 45 degrees below zero because the U of M says that's fine? Councilmember Weber said the U of M does recommend a bulb. Our ordinance specifies a temperature range, which is hard to enforce. The ordinance says the coop must be removed within 60 days of discontinuing keeping chickens and it's not allowed to be used for storage. He thinks it should be allowed, if there is an additional accessory unit available for the property and the structure is in good enough condition. The current ordinance requires a 6' solid fence with 6' year-round vegetation. He recommends predator -safe fencing with no visual screen mandate. Mayor Grant asked if he agrees with the 6' height requirement. Councilmember Weber thinks the height is okay, but currently only a wood privacy fence is allowed, he would like residents to have the option to use chain link. Councilmember Monson said when he's talking about visual screening, they still need to be fenced in. Councilmember Weber confirmed. Predator safe fencing is 6'. Mayor Grant isn't sure if chain link fence is predator proof. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 13 Councilmember Weber said on the topic of manure and cleanliness our current ordinance states daily cleaning and annual deep clean. He thinks that's impossible to enforce. He thinks saying clean and dry bedding and composting of the waste is sufficient. He said leg banding is currently required for all chickens. He has read that it can be considered inhumane for the animal. So he would like to see that removed. He thinks coop confinement and licensing is sufficient. Councilmember Rousseau has ideas on how to make the ordinance more user friendly. She was looking at 1325.07 which is Performance Standards, under subsection D. She agrees that six is a good number of hens to allow. There are a lot of guidelines vs. policy. It states it is for urban chickens and we are a suburban area. Her understanding is that six hens is a good amount of birds if you are looking to feed a family of four. Under subdivision 6A, 2A there is a 25 square foot. She understands we are looking at other setbacks. Councilmember Holden asked what is 25 square feet. Councilmember Rousseau said it is permitted within the setback. Councilmember Weber asked if he addressed the setbacks. Councilmember Holden said he addressed the coop size and minimum lot size. She wants to make sure we are comparing apples to apples. Councilmember Rousseau said there was B, as well. It said a residential property with a detached garage and an accessory structure/shed will be allowed a third accessory structure. She asked if dog kennels are considered an accessory structure. City Administrator Jagoe said they are not. Councilmembers asked for confirmation that dog kennels are not an accessory structure but chicken coops are. City Administrator Jagoe confirmed. Councilmember Rousseau said under Subdivision 6A, 2E it states the outer limit for coop, including pen and exercise yard, shall be located closer to the principal dwelling upon the property. She would like to remove that. She understands that sometimes things happen and we still will have a setback in place for that. She asked for confirmation that there is currently a 2- year license for the chickens? City Administrator Jagoe confirmed. Councilmember Rousseau said when we look at F, it said "prior to issuance of an annual license the prospective license holder must provide a plan..." so that is contradictory to the 2-year license. Under H, it states "the coop shall be constructed and maintained in a workman like manner". She would like that to be removed. She is open to looking at the standards a little further. It seems out of scope. Number 4 states "screening shall be installed around the perimeter of the area dedicated for the screening of chickens". The last sentence says "acceptable forms of screening are 6' tall, solid fence and vegetation." She would like to strike that. It seems too ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 14 prescriptive with the screening since it's already in the back yard. It also states that it can't be in the line of sight. It states "chickens must not be housed in a residential house or attached or detached garage". She thinks we can combine number 5 with number 2, that would shorten it. Number 7 states "all grain and food for the use of hens on premises". She thinks that is encapsulated with G outlining the rodent proof coop construction. She thought that could be removed. The last sentence in Number 6 says "failure to comply may result in officer removing chickens from the premises or revocation of the chicken license." She thinks that is redundant and covered in Number 9. She sees opportunities to combine some of these items together to reduce the length of the document. Councilmember Monson generally agrees but doesn't know how deep we need to go. She thinks the core issues are you need more hens to keep them warm. She doesn't agree with the requirement to get the neighbor's approval. She thinks there should be a neighbor notification, but residents should be able to do what they want on their property and shouldn't have to seek neighbor's approval. She agrees the visual screen should be removed. That makes it very expensive. Councilmember Holden has some issues. This is all wonderful for the people who want chickens. There was a survey and a significant amount of people don't want chickens. What about them? Now we're saying someone can place a chicken coop as far away from their property and the neighbor will have to look at it but the person with the chickens don't have to. Chickens smell. It may be hard to enforce, but having requirements gives a leg to stand on. If the coop odor is detected by a neighbor, we can say they are in violation and make them clean it. There doesn't seem to be any consideration for the residents who don't want chickens. We have to balance this. Mayor Grant doesn't think we need to fix everything in here. He thinks Councilmembers Weber and Rousseau have given us a number of things to look at. He's fine with moving from a 2-year license to an annual license at $15.00. Councilmember Weber said it is currently per bird. He is suggesting one license, essentially permitting the coop, not the animals. Discussion ensued regarding the current length and cost of a license. It is a 2-year license for $15.00. Councilmember Holden asked what the cost for Animal Control is. She knows Animal Control has picked up roosters running down the street. Mayor Grant said it is more than $15.00. Councilmember Holden thinks it's $100.00 a day. Mayor Grant asked if Councilmember Holden thinks the license fee should be higher. Councilmember Holden confirmed. She would support it being $20.00. We are going to have that. We've had it and they aren't even licensed. Mayor Grant asked what Council feels about $20.00. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 15 Discussion ensued regarding changing the license fee to $20.00 but have it remain a 2-year license. Mayor Grant said for the coop, if we allow six chickens, a flat minimum of 20. He doesn't know if that meets the minimum for chickens. Councilmember Weber said the U of M recommends 2-3 square feet per bird. That would be 18 square feet maximum on six birds. Councilmember Monson asked if we want to put a maximum size on this. Mayor Grant said it currently reads 12-25. Should the minimum be 20-25? Councilmember Rousseau would like up to 30 be allowed. Councilmember Monson asked if the 20-25 includes the run. Mayor Grant said that is just the coop. He noted the time and notified there was about five minutes before the Regular City Council Meeting. Councilmember Weber said he would like to touch on setbacks. He thinks 20 feet. Council recessed the work session at 6:55 pm. Council reconvened the work session at 8:14 pm. Mayor Grant summarized the changes proposed during previous discussion. He said we need to talk about the exercise yard or the temperatures. Councilmember Weber said 174 square feet per bird is enormous. The U of M says it's optional, they recommend the run is typically enough for exercise. Mayor Grant said if we increase the number of birds by three, you increase the exercise yard. Councilmember Holden said even on farms, chickens don't go far from the coop. Some will wander but most of them stick close. She thinks it can be changed to 200 for six chickens. That's 10 x 20. Councilmember Monson asked if it is optional. But if they have one it should be 200 square feet? Or do we want to require an exercise yard? Councilmember Holden said she thinks we need to require and exercise yard. Coyotes can jump over the six-foot fences in the back yard. She thinks we should require an exercise yard for the health of the birds. Councilmember Weber reiterated that U of M says that is optional. Mayor Grant said giving them an exercise yard is important. Having an area that is 10 x 20 isn't that big. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 16 Councilmember Weber said most people are going to use their fenced in back yard. Those who don't have a fenced in back yard will be at a disadvantage or not be able to have chickens. You are talking about adding 6' fencing and a 10 x 20, you are cutting off a portion of a back yard for everyone who gets chickens. Otherwise they would have to fence their whole yard and that is cost prohibitive. He thinks the exercise yard should be optional. Mayor Grant doesn't agree. Councilmember Monson said she thinks it can be optional but if a resident chooses to have one we can set a limit. The big items for her are the setbacks, neighbor approval and the screening. She agrees that if someone has a fenced in yard, they may let them run. If a coyote or weasel gets to it, that's part of it. Councilmember Holden said we don't care about the health of the animal? Councilmember Monson said we don't regulate people about their dogs. We don't tell them they have to leave space for their dogs to exercise. Councilmember Rousseau is fine with removing the exercise yard requirement. She still would like the ordinance to require neighbor approval. She knows that her neighbors that have barking dogs, don't ask for approval. She recognizes individual property rights, but she thinks for the health of the community, we need to require consent from both neighbors. Councilmember Monson asked for clarification that she wants approval vs. notification. Mayor Grant said we can get back to that. He wanted to focus on the run language. Councilmember Weber said he doesn't have any issue with the original language regarding runs. He believes we have consensus that it be optional. Mayor Grant said it is 3-2 so he agrees it is a consensus. Councilmember Holden said if it's optional, why not just take it out. If we aren't requiring it, why even mention it? Councilmember Monson asked if we want to give a minimum size. She is okay cutting it out. Mayor Grant said we could state it's optional but give a maximum size. Councilmember Rousseau is for cutting it. When there are guidelines or other communications, we could say that's best practice. Mayor Grant said there are three of the five members in favor of cutting the run language out. He wanted to discuss temperature. Councilmember Holden agrees it is hard to monitor but a lot of people aren't going to read all of this. They're just going to go get chickens. If they won't build a fence, they aren't going to insulate the coop. She thinks we need to at least require a bulb in the coop. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 17 Councilmember Weber agrees with that. He thinks attempting to regulate temperature is a slippery slope. Mayor Grant said having a bulb will provide a little warmth. Having extra chickens will help, too. He asked to discuss screening. Councilmember Monson feels the current language is so prohibitive that you can't have chickens unless you have a 6' privacy fence. Mayor Grant asked if she was advocating for unfenced chickens. Councilmember Monson said there is a difference between fencing the coop and creating a visual screen from the neighbor. Her discussions with residents have been that if you don't already have a fenced yard, that isn't chain link, you are spending thousands of dollars to block the view of chickens. Mayor Grant said without the 174 square foot per bird exercise yard, that helps. Councilmember Weber said in regards to unfenced yards, the run is required to be fully fenced, including the top. He agrees that the current language is cost prohibitive to keep six chickens. Councilmember Holden said it matters where the coop will be on the property. If its in her side yard but 300 feet from the neighbor who had the chickens, she would not want to look at that. She would want a screen. There are a lot of unique neighborhoods. We should discuss setbacks. This needs to address the residents who don't want chickens, as well. Councilmember Rousseau said for the screening she wants to talk about number 4. She wondered if we want to keep all of it, or none of it. She asked if the setbacks will align with the zoning code revisions. Councilmember Monson said page 7 says 200 feet or more, from any lot line. Councilmember Rousseau said that is for farm animals. It states "except for chicken coops". City Administrator Jagoe said the coop is section 2 and A-H. Setbacks are discussed in C, D and E. Councilmember Monson asked what the setback is for an accessory structure. City Administrator Jagoe said they are 10 feet on the side and the rear. When you look at E, you have to look at where you are placing that coop. Including the pen and exercise yard, in relation to the principal dwelling so the outer back of it isn't closer to your neighbor's property than it is to your own. The setback is based off the existing development on your property, adjacent to you and where you place the coop. It has to be configured in a way that it is closer to your house than your neighbor's. Councilmember Holden is not in favor of taking out 2E, subdivision 6. It says the coop has to be closer to your house than to your neighbor's house. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 18 Councilmember Rousseau is still in favor of getting rid of that. We're talking like five feet difference. We already have setbacks and rules for accessory dwellings. She doesn't think it's unreasonable unless you have a house that has gone far beyond the setback and built it on the property line. Mayor Grant thinks the language stating the coop has to be closer to your house than your neighbor's is good. Councilmember Weber thinks it's good but he doesn't think there are very many lots that would be deeply impacted by that one. He agrees E should come out and the issue is handled by the setbacks. Twenty feet from the property line is sufficient. Councilmember Holden thinks we will run into issues. There will be residents who don't want the chickens closer to them. If you are going to have chickens and you'll have to run out there when it's 40 degrees below zero. Why wouldn't you want it closer to your house, anyway? Councilmember Weber said the distance they need to walk is a factor the chicken owner can consider. Regardless, it's their property and they are following setback rules. These exceptions added in, are unique to Arden Hills code. You don't see this in the surrounding cities. Every other city has a much more reasonable setback requirement. Having that language in there limits who can have chickens even further. Councilmember Holden said that is wonderful for all the other cities. We are talking about our city. We had a significant statistical survey done. Fifty percent of respondents wanted chickens and 50% didn't. An accessory structure is a standalone structure. You go out there a couple times. It doesn't smell. When the coop is cleaned, you get to dump the stuff in the yard next to the neighbor's house. She thinks E needs to stay. She thinks it will cause problems between neighbors if we don't have it in there. Mayor Grant said as much as we want to advocate for chickens, he realizes that the people next to you may not want the coop too close. If a chicken gets loose and the neighbor has a dog, that's just what happens. He likes that the run is enclosed. He likes 2E to remain in there or we have to expand the setbacks. We have to consider the impact to the other neighbors. Councilmember Monson said she is looking at ariel images of the City. The only places that would have a problem with E would be a corner lot. If they go to the back of their corner lot, that helps. It could be closer to the neighbor's than to the principal structure. She wasn't sure how that would work since it needs to be in a rear yard. City Administrator Jagoe said if two houses, back to back built their homes at the 30 foot setback they could not have a chicken coop. They can't put a new structure in their back yard and have that outer back edge of it be closer to their house. They don't have any depth to allow a coop. She put together several illustrations when we did this exhibit before. She will share that with the Council. Councilmember Monson asked if City Administrator Jagoe thinks it would affect very many residents. It shouldn't be a big deal if you put it in the right spot and your being polite. But if ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 19 someone just dumps it on the edge of the lawn it could cause problems. She just doesn't know if it matters, functionally. Councilmember Holden thinks that is why this is in there in the first place. It was based on City Administrator Jagoe's data. It came about because of the split between the residents who want chickens and the ones who adamantly don't. Councilmember Rousseau said that is why she thinks we should require neighbor consent. Part of that conversation may be that they want to put it right up to the property and then the neighbor has the option to say no. It would be a face to face conversation with the neighbor. Councilmember Monson said if the neighbor has to approve, anyway, that's not really needed. Councilmember Holden said that is a wonderful point. You go to your neighbor and say you want to have chickens and the neighbor can say no way. Councilmember Rousseau said there was a neighbor who wanted chickens in St. Paul but the neighbor said no. They had dogs and having chickens next door will make them bark all the time. Councilmember Weber said the opposite could also be true. If you have an enormous back yard and you want to tuck it up next to the house, the neighbor can still say no. Councilmember Rousseau said it's something that people need to get used to. Mayor Grant said he would suggest having City Administrator Jagoe share the diagrams from before along with the rationale and then regroup at another work session to discuss further. Councilmember Rousseau asked if we will meet again in several months. Councilmember Weber said he believes Council has brought up all of their talking points. He thinks Staff could put a table together and Council can thumbs up or thumbs down and finish it up. We've had the discussion. He thinks we just need to get a vote. Mayor Grant agrees we need to put a list together. He thinks we need another meeting. He asked if Council would want to meet for a Special Work Session on June 30, 2025. Council agreed but Councilmember Holden said she didn't think she could make it. Mayor Grant asked if Councilmember Holden could attend remotely. Discussion ensued regarding the new remote attendance statutes. Mayor Grant said Staff will put everything together and if Councilmember Holden could attend remotely, that would be good. F. Agenda Planning Mayor Grant looked at the list of outstanding items to discuss. He said some of them have resolved themselves. He thinks some of them may have been important when they were added to ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 20 the list and he thinks Council should validate some of them. He said there is a trail prioritization of Lake Johanna Blvd vs. Old Highway 10. Old Highway 10 is being done in 2026. That one solved itself. Councilmember Monson said she still wants to have a conversation regarding funding on Lake Johanna Blvd Trail. Mayor Grant said that is a different item. Councilmember Monson agrees. She wants to have some preemptive thinking. Do we raise revenue to support it? Mayor Grant thought that could happen during strategic planning. He asked about MNTWC. He said you have to have enough acreage to do it. So it would either have to go in TCAAP. If we aren't willing to do that, there's no other place to put it. Councilmember Weber asked who said we weren't willing to do that? Mayor Grant said that is the question he is tossing out. Councilmember Monson said they came to Council. The question is do we want to have a tournament facility within the City. If yes, we need to talk about it, get the other players in, do Joint Development and do surveys. Do we want to get that ball rolling? Councilmember Rousseau thought they were going to come back and provide some financial information. She's fine with taking it off the list for now. However, if they come back, she wants Council to be willing to hear them out. Councilmember Holden remembers Council directed that group to go to the JDA to discuss it because we don't have any room. If the County decides they don't want to use their land for something like that, then it's a dead deal. Councilmember Monson said the JDA said it's here for City discussion. We would have to zone for it, if we want it. She doesn't know why the JDA would say no if everything aligned. The JDA said that's a zoning question. If you want it we can decide how to manage it. This is not a pressing issue. If it comes back to life we can discuss it. She doesn't think there needs to be any more time spend discussing it, at this time. Mayor Grant said it would have to go through the County, too. If they don't want to sell land for a tournament center, it's done. Councilmember Weber said the developer could also have that conversation. Councilmember Holden said the cost would be astronomical to the City. Council agreed to remove the item from the list. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 21 Mayor Grant asked if the EDA Membership Discussion resolve itself? We want to have an EDA. It's currently the council. It's a lot of financial decisions. We are required to meet one time per year. We have been meeting that statutory requirement. Councilmember Rousseau would like to have that discussion. It's been about a year since the last time the EDA met. She sees other EDAs that have members of the community involved. They are livelier than our EDA. There are opportunities to talk about that as well as the money that is supposed to go towards the EDA that we put towards regular Staff funding by paying their salaries. Councilmember Holden asked if we should be getting feedback from the EDC for the EDA. She thinks it's repetitive. Mayor Grant said there are other items that he thinks may resolve themselves. Councilmember Monson said port-o-potties did. The ADA compliant port-o-potties are just built into any park improvement now. Mayor Grant said there are a number of items that would be better suited for discussion when the Community Development Director is hired. That position will be posted this week. The volunteer recognition item has to go to Personnel first. We have talked a little about ducks and chickens. Councilmember Holden thought the Buy Nothing/Clean Up Day was resolved. We were going to do it. Discussion ensued regarding if the Buy Nothing/Clean Up Day was resolved. Mayor Grant said that falls under Administration. He thought maybe they could put something together and provide some options. Councilmember Weber said Accessory Dwelling Units and Cannabis discussion have been mentioned for future work session topics but are not on the list. Funding of Lake Johanna Trail should be on there, as well. Councilmember Holden said it would help if we knew what the County was going to do. Mayor Grant mentioned Garbage Collection (Mounds View Presentation). He said that is a big item to tackle. Councilmember Monson said Councilmember Holden has previously said it might be good to wait until we have to do another RFP for recycling, that may be a good time to discuss garbage collection. TCAAP will be single hauler. At some point, it would make sense for the entire City to be single hauler. Councilmember Holden thinks the item can be removed from the list until there is an appetite. Right now we're building the roads and they meet the qualifications for the garbage hauler. Most of our roads are less than ten years old. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 22 Councilmember Rousseau asked if that is a topic for the strategic planning sessions. Mayor Grant thought it could go into the strategic planning arena. He said it can stay on the list but maybe it isn't a time sensitive issue. Councilmember Holden asked what the Door -to -Door Group Affiliation item was. Councilmember Monson said she thinks there was some concern about people handing out information that appeared to be affiliated with the City but the were not actually a City funded group. Councilmember Rousseau is okay with getting rid of those two. In that example it was established that the group was not using City logos. Councilmember Holden said the Door -to -Door Group Affiliation and Door -to -Door Solicitations can be removed. Council agreed. Councilmember Holden said Proclamation Policy can be removed. We have a rule that stated we won't do anything except City proclamations. Discussion ensued that this item doesn't seem to be an issue and it can be removed from the list. Mayor Grant said he would have left it on but there is consensus to remove it. Councilmember Holden thought the Building Material item was part of the Ryan or the HKGi Zoning Update. City Administrator Jagoe said those will be reviewed as part of the requirements for the B-2 and B-3 Districts. Council agreed to remove the item. City Administrator Jagoe thinks the community survey discussion will come out of strategic planning. There was a question on whether we wanted to do another community survey and what it would look like. Is it a phone survey? Is it Survey Monkey? Is it residents or businesses or both? What would the questions be? Councilmember Holden said other cities do this but they use the same vendor every time so they have an accurate picture from one survey to the next. Councilmember Weber asked what the survey would be about. Discussion ensued regarding community survey questions. Councilmember Monson said over time it can be valuable but it can be very complex. Councilmember Holden said it's very expensive, too. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 23 Councilmember Rousseau is in favor of it. Councilmember Weber doesn't see too much value in that. He understands there is long-term value but it's a big undertaking. Mayor Grant said it is a longitudinal commitment if you want the data to tell you something. Otherwise it's just a snapshot in time. Councilmember Monson said maybe it should stay on the list. When we get into strategy we may find focus on community engagement is something we want to do. Maybe a community survey could be a part of that first level of engagement. Councilmember Weber said the activity of going through this list may be better during strategic planning. They may be able to mediate it better. Mayor Grant agreed. He said this is where some of the strategic planning ideas got placed. There's no need to re -rank them right now. Some of the items will take a long time to even kick off. He will work with Staff to see if there is a small policy or some research that can be done prior to the June 30 Special Work Session and get a couple of these knocked off the list. Councilmember Monson asked if we are getting more information from RCSO on the Flock Cameras. City Administrator Jagoe has put a request out to them and as of the last Contract Cities meeting they were still putting information together. They had just received the contract and they were putting together some responses to the other questions. Councilmember Holden said there was a question regarding ICE going after that data. City Administrator Jagoe said at the last meeting Undersheriff Ramacher mentioned that the question has come up and he confirmed ICE would not have access. It would be limited to only Minnesota law enforcement agencies. She told him that would be a good policy to share when they come back with their responses. They did mention that in order to have access to the information that Flock collects, an agency has to request it from the law enforcement agency. They could not say if other agencies have granted access to the camera information. They said RCSO will not give that access. Councilmember Holden said there was a good article in the Vadnais Press about Flock. The Vadnais Heights council approved it. They had a lot of the same questions we had. Mayor Grant asked Staff to include that in the Friday update. Councilmember Rousseau asked which topics will be on the July 14 work session. City Administrator Jagoe said that will be the CIP discussion. She will talk to Finance Director Yang to determine how much time she will need. ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 9, 2025 24 Mayor Grant said that discussion typically takes a long time. He would rather have an extra item on the agenda that we may or may not get to, rather than not having anything else on there. Councilmember Holden said usually work sessions are scheduled at 5:00 pm in the summer. She asked if that happens. Council agreed to have work sessions start at 5:00 pm through the summer months, making them all special work sessions due to the time change. G. Rice Creek Commons/TCAAP Discussion This item was not discussed. 4. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the City Council Work Session at 9:02 p.m. Jennifer Estling David Grant Deputy Clerk Mayor o -AR�ENHILLS Approved: July 14, 2025 [DRAFT-.-, CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 9, 2025 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried (5- 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated the Joint Development Authority met on June 2"d Commissioners received a Lessons Learned document from Ryan Companies from their experience with the Outlot A site development. This document included feedback on code language in the TRC applicable to the proportion of office space required with industrial uses, maximum building height, shading requirements, and parking ratios as well as other related to the Sustainability Guidelines. Commissioners scheduled a discussion on these comments at their August Work Session. JDA staff reviewed the current status of the 2023 Term Sheet. Bob Lux with Alatus made a presentation to the JDA. He shared that the purchase and sale agreement to the County is to try and mitigate the risk to the County and City as much as possible. They are still proposing the site takedown as one parcel and to complete the mass grading and fine grading along with installation of the roadbed for the Spine Road. Alatus has provided draft language to the County to consider for the right of reentry should the Developer default on performance ARDEN HILLS CITY COUNCIL — JUNE 9, 2025 2 standards. Those standards have not yet been agreed upon and are part of the Development Agreement language being negotiated. Alatus has submitted an exemption request to the County on prevailing wage for the vertical residential development. The County has stated that an exemption would require an amendment to the ordinance, and it is not clear if there would be political support for an amendment. Alatus made a verbal request to the JDA to consider an extension to the Preliminary Development Agreement until the completion of the Kimley Horn 90% design plans and then 30 days longer than that. The JDA set a tentative special meeting for June 25th if needed to receive a recommendation from the JDA Advisory Committee on the PDA Extension. The JDA Advisory met on June 4th. During this meeting, Alatus reviewed their proposal for Right of Reentry language. Alatus indicated they are trying to add more specificity to get a schedule on points of the reverter and how could that be quantified for the County to know when there is a performance issue. County staff received the proposed language on June Yd so they had not yet had an opportunity to prepare a redlined response. Alatus scheduled a meeting with the Energy Consultants from Ever -Green and LHB to go over the adopted Sustainability Design Guidelines. The Energy Advisory Committee has not met since the last Council meeting. Advisory committee meetings as they are scheduled, will continue to be posted on the City's website. Councilmember Holden requested further information about what Alatus is asking for when it comes to the reverter. City Administrator Jagoe explained this would be language within the purchase and sale agreement that certain performance and development standards and benchmarks would have to be met or the County could take back land as part of the development agreement. Councilmember Holden stated she understood Alatus now wants to convey all of the land in one phase for this project. She asked where the County stood on this topic. City Administrator Jagoe reported this continues to be discussed between the County and Alatus in order to allow all of the mass and fine grading to be completed at one time. She explained that which development areas will be started first was still being worked through within the development agreement details. Councilmember Monson commented at the JDA meeting that the JDA asked to pull a financial review of Alatus, which was an important request in order to protect the City and County. She indicated in the lessons learned memo from Ryan Companies there were some comments regarding clear height and staff would be reviewing this further to see if a functional change should be made to the TRC. Councilmember Monson explained an extension request was made by Alatus and it was tied to the Kimley Horn design plans. She stated the prevailing wage exemption was a real challenge for the County and could create delays for the project. She further discussed the performance standards that would be written into the reverter language. Councilmember Holden reported Alatus has done this in the past. She indicated the Lake Johanna Fire Station had to follow the prevailing wage standards and she hoped Alatus would ARDEN HILLS CITY COUNCIL — JUNE 9, 2025 3 also have to follow this standard. She stated she read through the Ryan Companies memo and commented there were many reasons for the proposed ceilings heights, which was to encourage the development did not turn into an industrial park. Mayor Grant stated the Term Sheet that has been referred to was more like a checklist. He explained at the last JDA meeting that the County discussed the Term Sheet and he believed it was very informative. He then reviewed the Term Sheet in further detail with the City Council. He commented on how many of the terms within the Term Sheet have not been evaluated or discussed at length with the JDA or the City Council, such as the different types of housing and affordable housing. In addition, he noted the developer has raised concerns about connecting to district energy as well as finding single family developers that will build electric homes. He commented there was also a concern about the relocation of Building 116. He indicated there were many items on the Term Sheet list that have yet to be listed or addressed by the developer. He stated the JDA would have to make a decision if they want to go forward with Alatus by approving an extension as the deadline within the Term Sheet is June 30, 2025. He thanked Bob Lux with Alatus for recognizing all the good work that has been done to date. He indicated his comments were not to be disparaging, but rather he wanted to put the information out there and to describe all of the work that has yet to be done. He thanked the members of the JDA for their efforts on behalf of the City, noting he understood this project was challenging and complex. Councilmember Monson stated she asked the JDA staff to read through the Term Sheet at the last meeting, in case the public wanted to review that meeting and hear the comments and questions that ensued after the document was reviewed. Mayor Grant thanked Councilmember Monson for making this request. He commented he worked on establishing the joint partnership with the County and the TRC document, which was the foundation for this development. He stated he wanted to see the TCAAP development move forward and noted he was pro -development. 3. PUBLIC INQUIRIESANFORMATIONAL None. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS A. 2024 Financial Statements Aaron Nielsen, LB Carlson, presented the Council with information on the 2024 financial statements and audit. He was pleased to report the City received a clean or unmodified opinion which was the best opinion an auditor was able to offer. He commented on the City's governmental funds and how they had adjusted over the past two years. He provided a summary of the City's general fund and enterprise funds financial position. He reviewed the revenues and expenditures for the previous year and commended the City on its strong financial position. He commented further on the 2024 audit and explained he was available for comments or questions. ARDEN HILLS CITY COUNCIL — JUNE 9, 2025 4 Councilmember Rousseau asked how many cities LB Carlson worked for. Mr. Nielsen explained LB Carlson worked for approximately 50 different municipalities. Councilmember Rousseau questioned if there were any intergovernmental revenue trends for cities with a population of 10,000 to 20,000. She asked if the City was missing out on any opportunities that Arden Hills should explore. Mr. Nielsen commented intergovernmental revenues were typically attributed to local government aid and grants. He reported he did not see Arden Hills missing out on opportunities for grants or intergovernmental revenues. Councilmember Rousseau explained she was interested in building partnerships with neighboring governments. She inquired if there were any trends when it came to park and recreation spending per capita. Mr. Nielsen indicated COVID impacted cities differently and was extremely difficult on cities that had community centers. He commented golf courses were another amenity that was busy during COVID and may now be falling off. He explained Arden Hills has remained stable when it comes to park and recreation spending. Councilmember Monson discussed the general fund financial position and asked what the best management practices were for maintaining a healthy general fund balance. Mr. Nielsen reported as an auditor he could not make recommendations, but stated he could offer rules of thumb. He indicated per the GFOA the City should have one to two months of operational funding on hand, or 5% to 10%. He commented that the State auditor's office has suggested cities have 25% to 40%. He discussed how cities typically have a fund balance policy that required a balance close to 50% given how cities only receive property tax payments twice a year. Mayor Grant stated in a 50% scenario, the goalposts for the tax levy would have to be pushed out further each year. He indicated the City has had two years of double digit levy increases, which makes it difficult for the City to achieve a 50% general fund balance. Councilmember Holden commented on the water and sewer fund balances. She indicated there were surpluses in both of these funds due to upcoming expenditures, which included new water meters and stormwater pond cleaning. 6. STAFF COMMENTS A. Transportation Update Councilmember Holden asked if the County would be adding any new bollards along Lake Johanna Boulevard. Public Works Director Swearingen explained he could speak with the County and would report back to the Council. ARDEN HILLS CITY COUNCIL — JUNE 9, 2025 5 7. APPROVAL OF MINUTES A. May 12, 2025, City Council Work Session B. May 12, 2025, Regular City Council M ION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the May 12, 2025, City Council Work Session meeting minutes and May 12, 2025, Regular City Council meeting minutes as amended. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2024 City Financial Statements and Audit C. Motion to Approve Payment of Invoice from M&B Services, Inc. — Lakeshore Place Watermain Repair D. Motion to Approve Payment No. 7 — S.M. Hentges & Sons, Inc. — 2024 PMP Street and Utility Improvements Project E. Motion to Approve Payment No. 1 — Hydro-Klean, LLC — 2025 CIPP Lining Project F. Motion to Accept Resignation of Donna Wiemann from the Planning Commission M ION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS None. 10. PUBLIC HEARINGS None. 11. NEW BUSINESS None. 12. UNFINISHED BUSINESS None. 13. COUNCIL COM NTS Councilmember Rousseau thanked Finance Director Yang for all of her efforts on the annual audit. ARDEN HILLS CITY COUNCIL — JUNE 9, 2025 6 Councilmember Rousseau thanked Tree Trust and Ann Hall for their assistance with the recent tree sale. She reported all 50 trees at the tree sale sold this past weekend. Councilmember Rousseau asked if there was any interest from the Council in sending a letter to the Ramsey County Sheriff requesting they inform the City when federal authorities (ICE) have been in the community. She was of the opinion the City should have this information for transparency purposes with the community. City Administrator Jagoe reported she would speak with the Ramsey County Sheriff's Department regarding this matter. Councilmember Weber stated he attended the recent tree sale and he explained he would support the City holding a tree sale again in 2026. Councilmember Holden reported the gardens look great driving down County Road 96. She thanked the Public Works Department for their efforts. Councilmember Monson commented Freeway Park has the new playground structure in place and it was fantastic. She encouraged the public to take advantage of this new play structure. Councilmember Monson stated the City was planning to hold a 75th Anniversary Celebration in 2026. She indicated she and Councilmember Holden would be involved with a committee regarding the 75th anniversary recognition and were looking for additional volunteers to assist with planning efforts. Those interested in assisting were encouraged to visit the City's website to apply for the committee. Mayor Grant commented on the City's water rebate program, which applied to residents who have recently purchased water saving toilets, washers or dishwashers. He encouraged residents to contact the City to learn more about this program as it could lead to a $200 savings on an upcoming utility bill. He recommended information regarding this program be included in an upcoming Arden Hills Notes. Mayor Grant explained he and Councilmember Holden attended the Sea Cadets Farewell program, where two seniors graduated. Mayor Grant discussed the email the City Council received from staff regarding the open meeting law relative to remote meeting participation. He asked that staff look into the new parameters further and to pass this information along to the Council. Mayor Grant requested staff also pass along a memo to the Council relative to the legislature. ARDEN HILLS CITY COUNCIL — JUNE 9, 2025 7 ADJOURN MOTION: Mayor Grant moved and Councilmember Weber seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:09 p.m. Julie Hanson City Clerk David Grant Mayor CONSENT ITEM - 8A 'It -ii DEN HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM• Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A 2025 Payroll #14 $170,056.03 Total Payroll $170,056.03 Paid Claims - 06/14/2025-07/04/2025 (Check Nos. 53478-53517 and ACH Checks) $515,162.60 Total Accounts Payable $515,162.60 Total Claims $685,218.63 CITY OF ARDEN HILLS PAYROLL # 14 CHECKS DATED: Biweekly: 07/04/25 06/14/25 - 06/27/25 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 10,530.38 EFT EFT EFT EFT FICA Oasdi 7,369.65 7,369.65 FICA Medicare 1,723.59 1,723.59 SIT 5,041.58 TOTAL TAXES 1 24,665.201 9,093.24 th Premium al Premium Health Care Reimb. Dependent Care Reimb. 'AL FLEXIBLE SPENDING Health Saving 'AL HEALTH SAVINGS issionSquare antral Pension Fund -Union N State Retirement Systerr )TAL RETIREMENT ife/Addl/Dep Life ife/Addl non -tax TD/STD Insurance ERA Life Insurance JOE 49 Dues (Union) 'OTAL VOLUNTARY 2,342.11 248.96 137.50 0.00 2,728.57 1,070.19 1,070.19 6,403.34 858.87 1,920.00 1,800.00 10.982.21 22.76 48.69 18.96 1,345.42 40.00 140.00 1,615.83 Total Employee Deductions 41,062.00 Net Payroll 0.00 Direct Deposit 81,643.83 Gross Payroll Tie -Out 122,705.83 Plus City Paid Benefit 47,350.20 TOTAL PAYROLL COST 170,056.03 FICA TIE -OUT Gross Payroll 122,705.83 Less Total FSA 2,728.57 Less Total H.SA 1,070.19 Less Voluntary Ins 41.72 Net P/R Sub'ect to FICA 118,865.35 FICA Oasdi @ 6.20% 7,369.65 FICA Medicare @ 1.45% 1,723.59 28,911.68 A/P Check* 737.24 A/P Check* A/P Check* A/P Check* 29,648.92 1,125.00 DEFT 1,125.00 7,388.44 EFT 0.00 EFT A/P Check* EFT 7.388.44 EFT 94.60 IA/P Check* 94.60 A/P Check* A/P Check* A/P Check* A/P Check* EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: joua.yang Printed: 7/10/2025 9:34 AM �RQEN HIILLS Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0189 GOPHER STATE ONE CALL 06/20/2025 5050190 M y Locates Locates 69.30 5050190 M y Locates Locates 69.30 5050190 M y Locates Locates 69.30 Total for this ACH Check for Vendor 0189: 207.90 ACH 0192 GRAINGER INC 06/20/2025 9522098749 Supplies 306.54 9524350874 Trash Bags 734.90 Total for this ACH Check for Vendor 0192: 1,041.44 ACH 0243 M TROPOLITAN COUNCIL -WASTE WE 06/20/2025 0001188488 July Wastewater 83,122.72 Total for this ACH Check for Vendor 0243: 83,122.72 ACH 0292 OXYGEN SERVICE COMPANY INC 06/20/2025 0003619815 M y Rental 40.55 Total for this ACH Check for Vendor 0292: 40.55 ACH 0319 CITY OF ROSEVILLE 06/20/2025 0242380 M y Water 151,971.11 Total for this ACH Check for Vendor 0319: 151,971.11 ACH 0320 HEALTH PARTNERS INC 06/20/2025 009593246010 July Insurance 1,422.40 009593246010 July Insurance 26,325.65 Total for this ACH Check for Vendor 0320: 27,748.05 ACH 0387 M SSIONSQUARE #302482 06/20/2025 PR 25-13 PR Batch 00200.06.2025 ICMA Employee Perce PR Batch 00200.06.2025 ICU 242.63 PR 25-13 PR Batch 00200.06.2025 ICMA Employee Dedu PR Batch 00200.06.2025 ICU 600.00 Total for this ACH Check for Vendor 0387: 842.63 ACH 0413 NEWM N SIGNS INC 06/20/2025 TRFINV061098 Traffic Signs 280.74 Total for this ACH Check for Vendor 0413: 280.74 ACH 0772 ESS BROTHERS & SONS INC 06/20/2025 FF2431 Curb Box 187.00 Total for this ACH Check for Vendor 0772: 187.00 ACH 10363 M NUTE MAKER SECRETARIAL 06/20/2025 M2068 5/27 CC Meeting Minutes 285.00 AP Checks by Date - Detail by Check Date (7/10/2025 9:34 AM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 10363: 285.00 ACH 10607 MARY HOYE 06/20/2025 061225 Mileage Reimbursement 12.81 Total for this ACH Check for Vendor 10607: 12.81 ACH 10608 HALEY BLASIAK 06/20/2025 061225 Mileage Reimbursement 26.67 Total for this ACH Check for Vendor 10608: 26.67 ACH 1565 ST. CROIX RECREATION FUN PLAYGB 06/20/2025 22298 2025 Park Improve Project -Freeway Park Wood 4,480.00 Total for this ACH Check for Vendor 1565: 4,480.00 ACH 6555 TKDA INC 06/20/2025 002025002525 2025 CIPP Lining-4/27-5/24 21,274.59 Total for this ACH Check for Vendor 6555: 21,274.59 ACH 7804 MARTIN MARIETTA MATERIALS INC 06/20/2025 45962154 5/29 Purchase 233.78 Total for this ACH Check for Vendor 7804: 233.78 ACH 8870 CHET'S SHOES INC 06/20/2025 LLC192486 Seasonal Boots 369.97 LLC192561 Seasonal Boots 250.00 Total for this ACH Check for Vendor 8870: 619.97 ACH ADVS ADVANTAGE SIGNS & GRAPHICS INC 06/20/2025 V0525-82 Park Signs 92.80 Total for this ACH Check for Vendor ADVS: 92.80 53478 2597 AARP 06/20/2025 06172025 June AARP Driver Safety Course 165.00 Total for Check Number 53478: 165.00 53479 0131 BEISSWENGERS DO IT BEST 06/20/2025 433/1 Supplies 14.78 479/1 Supplies 74.29 Total for Check Number 53479: 89.07 53480 10516 DASH SPORTS LLC 06/20/2025 2025-175 Sports Sampler Class 309.75 Total for Check Number 53480: 309.75 53481 1380 GARY CARLSON EQUIPMENT CO 06/20/2025 135541-1 Ball Plug and Line Guage Rental 201.00 Total for Check Number 53481: 201.00 53482 10595 HEALTHEQUITY 06/20/2025 8ke0pze June Participation Fees 52.85 AP Checks by Date - Detail by Check Date (7/10/2025 9:34 AM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53482: 52.85 53483 1040 HOISINGTON KOEGLER GROUP INC 06/20/2025 024-028-12 Zoning Code -May 1,018.75 Total for Check Number 53483: 1,018.75 53484 IDAI IDEAL ADVERTISING INC 06/20/2025 56419 Youth Baseball & Soccer Shirts/Hats 4,359.00 Total for Check Number 53484: 4,359.00 53485 10362 MARCO TECHNOLOGIES LLC 06/20/2025 INV I3900456 Copier Base Charge 101.83 INV I3900456 Copier Base Charge 17.97 Total for Check Number 53485: 119.80 53486 0257 MINNESOTA DEPT OF HEALTH 06/20/2025 05232025 Q2 Water Connection 6,449.00 Total for Check Number 53486: 6,449.00 53487 SRFC SRF CONSULTING GROUP INC 06/20/2025 16750.00-18 Old Highway 10 Trail -May 1,767.00 Total for Check Number 53487: 1,767.00 53488 10354 ST. PAUL PIONEER PRESS 06/20/2025 0525572589 PC 25-003 Ch 13 Zoning Code 52.25 0525572589 PC 25-002 #807 - 5/16-5/22 45.10 0525572589 Ordinance Summary -Thrift Stores 37.95 Total for Check Number 53488: 135.30 53489 10495 TENET 06/20/2025 INV-14405 Supplies -Tape 84.78 Total for Check Number 53489: 84.78 53490 10568 VERIZON CONNECT 06/20/2025 628000063844 May Service 334.95 Total for Check Number 53490: 334.95 53491 10609 WALTERS RECYCLING & REFUSE INC 06/20/2025 0008848926 Recycling -May 20,250.73 Total for Check Number 53491: 20,250.73 Total for 6/20/2025: 327,804.74 ACH 0192 GRAINGER INC 06/27/2025 9536555759 Batteries 375.70 Total for this ACH Check for Vendor 0192: 375.70 ACH 0230 MTI DISTRIBUTING INC 06/27/2025 1479252-00 Supplies 34.92 AP Checks by Date - Detail by Check Date (7/10/2025 9:34 AM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0230: 34.92 ACH 0327 STAPLES INC 06/27/2025 6033118560 Supplies 105.55 6033118560 Supplies 8.98 6033852720 Supplies 225.89 6033852720 Supplies 46.37 6033852721 Supplies 58.84 6034062878 Supplies 69.93 6034062880 Supplies 17.47 6034293604 Supplies 17.39 6034293605 Supplies 71.37 Total for this ACH Check for Vendor 0327: 621.79 ACH 0453 CONTINENTAL RESEARCH CORP 06/27/2025 0063967 degreaser 350.00 0063967 herbicide 840.00 Total for this ACH Check for Vendor 0453: 1,190.00 ACH 0750 VERIZON WIRELESS 06/27/2025 6115707786 service 5/11-6/10 842.19 Total for this ACH Check for Vendor 0750: 842.19 ACH 10363 MINUTE MAKER SECRETARIAL 06/27/2025 M2076 CC Worksessiion and Meeting Minutes 506.00 M2076 JDA Meeting Minutes 212.50 Total for this ACH Check for Vendor 10363: 718.50 ACH 10607 MARY HOYE 06/27/2025 062525 Mileage Reimbursement 6/17-6/24 26.46 Total for this ACH Check for Vendor 10607: 26.46 ACH 5587 CES IMAGING INC 06/27/2025 INVI73745 June Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH 5593 AMERICAN LEGAL PUBLISHING COR 06/27/2025 43275 Ord 2025-001 31.50 Total for this ACH Check for Vendor 5593: 31.50 ACH 6129 FAST SIGNS INC 06/27/2025 204-65339 Name Tags 107.00 Total for this ACH Check for Vendor 6129: 107.00 ACH 8032 PACE ANALYTICAL FIELD SVC INC 06/27/2025 25122833 April 2025 Drinking Water Survey 1,545.75 25122840 May 2025 Drinking Water Survey 1,499.25 Total for this ACH Check for Vendor 8032: 3,045.00 ACH ALPI ALLEGRA PRINT & IMAGING INC 06/27/2025 174813 June Newsletter 1,802.05 174813 June Newsletter Postage 1,090.50 AP Checks by Date - Detail by Check Date (7/10/2025 9:34 AM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor ALPI: 2,892.55 ACH BOND BOND TRUST SERVICES CORP 06/27/2025 95611 Utility Revenue Bonds 2018A-August 2025 2,525.00 95611 Utility Revenue Bonds 2018A-August 2025 16,275.00 Total for this ACH Check for Vendor BOND: 18,800.00 ACH FPTC FLEXIBLE PIPE TOOLS AND EQUIPME 06/27/2025 31433 Aries Tractor Repair 1,409.90 Total for this ACH Check for Vendor FPTC: 1,409.90 ACH JOHC JOHNSON CONTROLS INC 06/27/2025 1-135890495663 VAV-6 Replacement Controller 3,960.00 1-135907178647 VAV-5 Reheat Valve Replacement 2,050.00 Total for this ACH Check for Vendor JOHC: 6,010.00 53492 2355 ANDERSON IRRIGATION INC 06/27/2025 184426 Irrigation Service 6/4/25 450.00 Total for Check Number 53492: 450.00 53493 6502 BSN SPORTS 06/27/2025 929935193 Nets/Raquets and Balls 248.92 Total for Check Number 53493: 248.92 53494 1033 COMCAST 06/27/2025 44271.0725 Service 06/21-07/20 6.48 Total for Check Number 53494: 6.48 53495 10330 KLEIN UNDERGROUND LLC 06/27/2025 60415 2005 Edgewater Avenue 2,510.00 Total for Check Number 53495: 2,510.00 53496 10362 MARCO TECHNOLOGIES LLC 06/27/2025 INV I4008747 Base Charge 6/25-7/24 and Q2 Usage 637.07 INV 14008747 Base Charge 6/25-7/24 and Q2 Usage 112.42 Total for Check Number 53496: 749.49 53497 10523 METRO-INET 06/27/2025 2708 0365 License 177.00 Total for Check Number 53497: 177.00 53498 10486 MINNESOTA METRO NORTH TOURISI\ 06/27/2025 061125 SpringHill Suites May 2025 Lodging Tax 10,289.11 Total for Check Number 53498: 10,289.11 53499 0600 NCPERS GROUP LIFE INS 06/27/2025 315800072025 July Insurance 80.00 Total for Check Number 53499: 80.00 53500 0155 OFFICE OF MN IT SERVICES-ACCTS R 06/27/2025 W25050633 May Phones 750.62 AP Checks by Date - Detail by Check Date (7/10/2025 9:34 AM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53500: 750.62 53501 10610 OUVERSON SEWER & WATER 06/27/2025 836595 Met Council I/I Program-1912 Edgewater 5,000.00 Total for Check Number 53501: 5,000.00 53502 1074 PRECISION LANDSCAPE & TREE INC 06/27/2025 89932 Tree Removal-4223 Hamline Ave 3,000.00 Total for Check Number 53502: 3,000.00 53503 1208 PREMIUM WATERS INC 06/27/2025 610207-05-25 May Water 0.77 Total for Check Number 53503: 0.77 53504 10279 QUADIENT LEASING USA IINC 06/27/2025 Q1908246 Copier Lease 4/24-7/23 928.89 Total for Check Number 53504: 928.89 53505 0811 RAMSEY COUNTY 06/27/2025 FLEET-000996 Equipment Service -April 8,963.70 FLEET-000996 Equipment Parts -April 10,334.97 FLEET-001002 Equipment Service -May 722.80 FLEET-001002 Equipment Parts -May 438.94 FLEET-001003 Fuel Purchase -May 2,504.82 Total for Check Number 53505: 22,965.23 53506 6748 RELIANCE STANDARD 06/27/2025 GL154938.0725 July Insurance 1,651.01 Total for Check Number 53506: 1,651.01 53507 AR-SCAN3 SCANNELL PROPERTIES 06/27/2025 ROW 2022-00388 Escrow Refund ROW 2022-00388; 4200 Round 4,000.00 Total for Check Number 53507: 4,000.00 Total for 6/27/2025: 88,973.03 ACH 0387 MISSIONSQUARE #302482 07/04/2025 PR 25-14 PR Batch 00100.07.2025 ICMA Employee Dedu PR Batch 00100.07.2025 ICIV 600.00 PR 25-14 PR Batch 00100.07.2025 ICMA Employee Perce PR Batch 00100.07.2025 ICIVi 258.87 Total for this ACH Check for Vendor 0387: 858.87 ACH 10522 MATTHEW JOHNSON 07/04/2025 062725 Mileage Reimbursement -June 70.63 Total for this ACH Check for Vendor 10522: 70.63 ACH 10557 MATTHEW BRISSON 07/04/2025 063025 Clothing Reimbursement 232.81 Total for this ACH Check for Vendor 10557: 232.81 ACH 1125 BOLTON & MENK INC 07/04/2025 AP Checks by Date - Detail by Check Date (7/10/2025 9:34 AM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 0365516 2026 PMP 22,430.00 0365517 RCC Outlot A Development 21,927.50 Total for this ACH Check for Vendor 1125: 44,357.50 ACH 12018 ACHIEVE SERVICES 07/04/2025 38697 Document Shredding 47.20 Total for this ACH Check for Vendor 12018: 47.20 ACH 4447 BRAUN INTERTEC CORPORATION 07/04/2025 B433802 2026 PMP 7,225.00 B433805 2026 PMP-GPR 2,780.00 Total for this ACH Check for Vendor 4447: 10,005.00 ACH 6555 TKDA INC 07/04/2025 002025003220 2024 CIPP Lining 5/25-6/28 4,830.36 Total for this ACH Check for Vendor 6555: 4,830.36 ACH TOII TOKLE INSPECTIONS INC 07/04/2025 070125 June Electrical Inspections 1,875.65 Total for this ACH Check for Vendor TOII: 1,875.65 53508 1053 ALLIED BLACKTOP COMPANY INC 07/04/2025 13158 2025 Street Maintenance Program 22,376.98 Total for Check Number 53508: 22,376.98 53509 AMRE AMERICAN RED CROSS 07/04/2025 22874998 First Aid/CPR/AED-OL 400.00 Total for Check Number 53509: 400.00 53510 CPF 1 CENTRAL PENSION FUND SOURCE A 07/04/2025 184503.0625 June Pension 3,840.00 Total for Check Number 53510: 3,840.00 53511 SHORE CITY OF SHOREVIEW-PARKS & RECR 07/04/2025 GW63025 Volleyball Camp 994.35 Total for Check Number 53511: 994.35 53512 IDAI IDEAL ADVERTISING INC 07/04/2025 7977 Staff Shirts 481.60 Total for Check Number 53512: 481.60 53513 1058 MIDC ENTERPRISES INC 07/04/2025 I0052582 Solenoid Activator 194.00 I0052590 Supplies 88.94 I0052616 Supplies 57.82 Total for Check Number 53513: 340.76 53514 10486 MINNESOTA METRO NORTH TOURISA 07/04/2025 062325 Quality Inn May 2025 Lodging Tax 2,924.18 Total for Check Number 53514: 2,924.18 AP Checks by Date - Detail by Check Date (7/10/2025 9:34 AM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 53515 MISC2 NORMAN ROSENKRANZ 07/04/2025 062725 Utility Billing Special Assessment Refund 324.00 Total for Check Number 53515: 324.00 53516 miscl PROGREEN LAWN SERVICE 07/04/2025 2025-00612 Hydrant Rental Refund 2,000.00 2025-00612 Hydrant Rental Water Use -96.06 Total for Check Number 53516: 1,903.94 53517 6225 SAND CREEK EAP LLC 07/04/2025 SDC-IN-101145 Employee Assistance 7/01/25-6/30/25 2,521.00 Total for Check Number 53517: 2,521.00 Total for 7/4/2025: 98,384.83 Report Total (80 checks): 515,162.60 AP Checks by Date - Detail by Check Date (7/10/2025 9:34 AM) Page 8 CONSENT ITEM -8B -fiRZEN HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Ribfest 2025 — Outdoor Concert License and Miscellaneous Permit Conditional Approval Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion(s) to approve, table, or deny the following: • Conditional approval of an outdoor concert license and miscellaneous permit regarding the 2025 Ribfest event to be located at the Redbulls Headquarters on Saturday, September 13. Background Kevin Olson of SnowGlobe is once again planning a 2025 Ribfest event to be held at the Redbulls Headquarters on September 13, 2025 from noon to 6 pm. As was the case the past two years, several entities will be involved in the approval process for various aspects related to this event. Liquor will be offered at the event which will once again be provided by Skinners Pub, a restaurant that holds a State of Minnesota caterer's license and on -sale liquor license, satisfying the State's requirement for serving liquor at an event. The sponsor also plans to hold a raffle, which requires submittal of the State of Minnesota's LG220 gambling application and acknowledgement of such by the City Council. That application is being brought forward to the City Council for consideration under Consent Item 8C at tonight's meeting. Regarding City approvals, a miscellaneous permit for the event itself and an outdoor concert license for live music are required. These items require City Council approval and are attached (see Attachments A and B). A zoning permit for tents is also required but does not require formal Council approval. City staff worked with the Fire Marshal regarding the applicable zoning permit for tents. Page 1 of 2 Staff is requesting Council consideration regarding conditional approval of the City's outdoor concert license and miscellaneous permit. The permits are conditional based on the following: • Ramsey County Sheriff and Public Works approval of security and traffic plans • Lake Johanna Fire Department approval of fire protection and EMS response • Public Health approval of food handling and/or other public health items • Approval by any other required regulated agencies not identified here The sponsors of the event must comply with any requests made of the aforementioned agencies to satisfy permit approvals. As part of this approval, Staff or Council will have the right to revoke the permit should it be deemed the event or its sponsors are not complying, or planning to not comply, with any of the outlined provisions. Budget Impact N/A Attachments Attachment A: Miscellaneous permit application Attachment B: Outdoor Concert license application Page 2 of 2 Attachment A From: noreolv(d)civicolus.com To: Julie Hanson; Julie Horak; Amy LaMere; Jennifer Estlina Subject: Online Form Submittal: Miscellaneous Permit Application Date: Wednesday, June 18, 2025 10:11:09 AM Caution: This email originated outside our organization; please use caution. Miscellaneous Permit Application Applicant Information First Name Kevin Last Name Olson Address1 23855 Pickett AVE N Address2 23855 Pickett AVE N City Scandia State MN Zip 55073 Phone Number (651)212-0573 Email Address kevi n Qsnowg lobe pr. com Activity Information Type of Acivity Circuses and Carnivals Business Name Building Strong Communities 501c3 Activity Address1 4800 Hamline AVE N Activity Address2 Field not completed. City Arden Hills State MN Zip 55112 Start Date and Time 9/13/2025 12:00 PM End Date and Time 9/13/2025 6:00 PM Additional Information 2025 Beyond the Yellow Ribbon Ribfest Approval Process Special Instructions Types of activities that may be included in this permit application are: • 5K Running race through Arden Hills. City requires a copy of the applicant's liability insurance releasing the City from liability (no fee). • Block parties (no fee). • Flea markets and tent/sidewalk sales ($50). • Concession stands. • Circuses and carnivals. • Itinerant vendors of products or services. Upload Liability Field not completed. Insurance Release Make Payment Some permits may require City Council approval. Email not displaying correctly? View it in your browser. EN HILLS 1245 West Hwy 96 1 Arden Hills, MN 55112 Phone 651.792.7800 1 Fax 651.634.5137 www.citVofardenhills.org Applicant Name and Social Security Number (per State Statute 270C.72, Subd. 3): Kevin Olson Local Phone Number: 651-212-0573 Local Fax Number: None Attachment B 2025 Outdoor Concert license xxx-xx-2172 Business Name: Building Strong Communities 501 c3 Address: 353 W 7th ST Suite 105 Contact Name: Kevin Olson Date of Event: Estimated Number c Sept. 13, 2025 750 Federal Tax ID # (per State Statute 270C.72, Subd. 3): 88-0687710 City: State: ZIP: St. Paul �MN 55102 Contact Phone Number: Contact Fax Number: 651-212-0573 None Attendees: Hours of Event: 1200-1800 • Certificate of Liability Insurance of at least $100,000 for bodily injury to any one person, including accidental death, and not less than $300,000 aggregate; property damage liability of at least $100,000 for each accident and not less than $100,000 aggregate. • Certificate of Worker's Compensation to the minimum acceptable levels of the State of Minnesota (attached). • Diagram of event layout including parking area, event seating, booths, stage, etc (attached). • Written permission of property owner (applicant is property owner). 16\0t� Applicant Signature: 17 JUN 25 Date: Com. Development I I Approved: I Denied: I Date: Commercial Inspector I I Approved: I Denied: I Date: City Council I I Approved: I Denied: I Date: CONSENT ITEM - 8C ,!Tt -ARVE HILLS lu I DILVA M tX10111100y DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Acknowledgment of Minnesota Building and Construction Trades Application to Hold a Raffle at the September 13, 2025 Ribfest Event with No Waiting Period Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motion(s) to approve, table or deny the following: • Acknowledgment of the LG220 Application from Minnesota Building and Construction Trades for a raffle to be held at the September 13, 2025 Ribfest Event. Background/Discussion Minnesota Building and Construction Trades has submitted a request for authorization to hold a raffle for the purpose of fundraising for the 5016 Building Strong Communities (BSC). Funds raised will be used for future events with service members, veterans, and their families such as unit picnics, departure ceremony support and trade -specific projects such as home repair when service members are deployed. Per Minnesota's Lawful Gambling regulations, formal acknowledgment of the application from the City is required. A requirement of the LG220 Application for Exempt Permit is that the City must formally acknowledge the application with no waiting period, with a 30-day waiting period, or denial thereof. Staff recommends Council approve a motion acknowledging the LG220 Application for Exempt Permit to conduct a raffle with a drawing date of September 13, 2025, with no waiting period. Budget Impact N/A Attachments Attachment A: LG220 application Attachment B: Non-profit letter Page l of 1 MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit Attachment A 4/23 Page 1 of 3 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: Minnesota Building and Construction Trades Council Permit Number: x- 93220-18-004 Minnesota Tax ID Federal Employer ID Number, if any: 8565494 Number (FEIN), if any: 41-0870692 Mailing Address: 353 West 7th Street Suiote 105 City: St. Paul State: MN Zip: 55102 County: Ramsey Name of Chief Executive Officer (CEO): Tom Dicklich CEO Daytime Phone: 651-287-9999 CEO Email: tdicklich@mntrades.org (permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): kevin@snowglobepr.com NONPROFIT STATUS Type of Nonprofit Organization (check one): 0 Fraternal = Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 ❑ IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): National Guard Armory Physical Address (do not use P.O. box): 4800 Hamline AVE N Check one: ❑� City: Arden Hills zip: 55112 County: Ramsey ❑ Township: Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): 9-13-2025 Check each type of gambling activity that your organization will conduct: = Bingo = Paddlewheels = Pull -Tabs = Tipboards Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. LG220 Application for Exempt Permit 4/23 Page 2 of 3 LOCAL UNIT OF GOVERNMENT ACK EDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township �✓ The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting ❑ The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. ❑The application is denied. ❑The application is denied. Print City Name: Arden Hills Print County Name: Signature of City Personnel: Signature of County Personnel: Title: Date: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or The city or county must sign before deny an application, per Minn. Statutes, section 349.213.) submitting application to the Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief Executive Officer's Signature: Date: (Signature must be CEO's signature; designee may not sign) Print Name: Tom Dicklich REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested application. Your organization's name and ment of Public Safety; Attorney General; on this form (and any attachments) will be used address will be public information when received Commissioners of Administration, Minnesota by the Gambling Control Board (Board) to by the Board. All other information provided will Management & Budget, and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not issue a permit, all authorized by state or federal law to have access your organization refuses to supply this information provided remains private, with the to the information; individuals and agencies for information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit. about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested, the Board will be able to process the access to the information; Minnesota's Depart - This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opportunity employer 4/23 Page 3 of 3 How You May How You May Not Spend Gambling Funds Spend Gambling Funds Allowable expenses - Gambling funds may be spent for allowable expenses, such as: • gambling equipment (pull -tabs, bingo paper, bingo blower, paddlewheel tickets, tipboard games); • advertising; • printing raffle tickets; or • any services or goods that are directly related to the conduct of your gambling. Charitable contributions - Gambling funds may be spent for the following charitable contributions (lawful purpose): • to or by 501(c)(3) organization and 501(c)(4) festival organizations; • relieving the effects of poverty, homelessness, or disability; • problem gambling programs approved by the Minnesota Department of Human Services; • public or private nonprofit school; • scholarships (if a contribution is made to a scholarship fund, it must be made to a nonprofit organization whose primary mission is to award scholarships); • church; • recognition of military service (open to public) or active military personnel in need; • activities and facilities benefiting youth under age 21; • citizen monitoring of surface water quality, with data submitted to Minnesota PCA; • unit of government (NOTE: A direct contribution to a law enforcement or prosecutorial agency is not allowed); • wildlife management projects or activities that benefit the public -at -large, with DNR approval; • grooming and maintaining snowmobile or all -terrain trails that are grant-in-aid trails, or other trails open to public use, with DNR approval; • supplies and materials for DNR training and educational programs; • nutritional programs, food shelves, and congregate dining programs primarily for persons who are 62 or older or disabled; • community arts organizations or programs; • humanitarian service recognizing volunteerism or philanthropy; and • acquisition and repair of real property and capital assets (contact the Gambling Control Board for requirements). Controlled contribution - An organization may not retain any control over any contribution made from gambling funds. The only exception is for expenditures by a 501(c)(3) organization or a 501(c)(4) festival organization to its general fund. 2. Financial gain - A contribution or expenditure may not be made if it results in any monetary, economic, financial, or material benefit to the organization making the contribution or expenditure. Government - An expenditure may not be made for: • influencing the nomination or election of a candidate for public office; • promoting or defeating a ballot question; or • any activity intended to influence an election or a governmental decision - making process. 4. Law enforcement - A direct contribution may not be made to a law enforcement or prosecutorial agency. 5. Pension - A contribution may not be made to a government pension or retirement fund, such as a fire relief association. 6. Conflict of interest - A contribution or expenditure may not be made if it is not allowed under the conflict of interest provisions of the Minnesota Nonprofit Corpo-ration Act, Minnesota Statutes, Section 317A.255. 7. Alcohol - An expenditure may not be made for the purchase of any intoxicating liquor, wine, or malt beverages. 8. Fundraising - An expenditure may not be made for fundraising costs, except as allowed for a 501(c)(3) organization or 501(c)(4) festival organization from its general fund. 9. Other organizations - With few excep- tions, gambling funds may not be contrib- uted to other organizations or clubs such as veterans, fraternal, Lions, etc. unless it is a 501(c)(3) organization. 10. Other contributions - A contribution may not be made to a 501(c)(3) organization or another entity with the intent or effect of not complying with lawful purpose restrictions or requirements. Minnesota Gambling Control Board 2023 MINN ESOTA GAMBLING CONTROL BOARD BINGO AND RAFFLE - Checklist for Excluded/Exempt Permits The purpose of this form is to help your organization conduct excluded/exempt gambling in compliance with the requirements listed below. Exempt and Excluded activities cannot be conducted in the same calendar year. The five forms of lawful gambling are bingo, paddlewheels, pull -tabs, raffles and tipboards. Detailed information regarding each requirement is available by clicking on the following links [in blue italics]: 1) applicable statutes and rules; 2) the Lawful Gambling Manual; 3) the online class, "Conduct of Raffles"; and 4) the phone number and email address of your county's Licensing (license, permits and leases) and Compliance (conduct and reporting) Specialists. Check Box RAFFLES 1. Tickets are printed in accordance with MN Rule 7861.0310. 2. Tickets contain the sequential number of the raffle ticket. Theatre style tickets may be used. (349.173) 3. A list of prizes and a statement of other relevant information is made available to ticket purchasers. (349.173) 4. The organization must pay in full or otherwise become the owner of all prizes prior to the raffle drawing, except for raffles with gross receipts of $60 or less. (7861.0260) 5. A merchandise certificate is used when a prize requiring registration or licensure (guns, cars, ATVs, etc.) is offered. (7861.0260) 6. Prizes must not consist of lawful gambling equipment including raffle tickets for another raffle. (7861.0260) 7. The total value of lawful gambling prizes awarded (use fair market value for donated prizes) does not exceed $50,000 in a calendar year. (349.166) 8. Cash must not be substituted for merchandise prizes that have been won. (7861.0260 Subp. 4C(2)) 9. Alcohol is only awarded as a prize to persons who demonstrate that they are 21 years of age or older. (340A.707) 10.Only cash, personal checks, cashier's checks, money orders, travelers' checks, and debit cards may be accepted for the purchase of tickets (NO CREDIT CARDS - NO INTERNET SALES). (349.2127) (7861.0260) 11. The method of winner selection cannot be manipulated or based on the outcome of an event not under the organization's control. (349.173) 12. Persons are not required to be present at a raffle drawing to be eligible to win. (349.173) (7861.0310) 13. Raffle tickets are not sold to or won by persons under age 18. (349.181) (7861.0310) 14. Purchasers are not required to buy anything other than the ticket. (349.173) (7861.0310) 15. Clear and legible house rules in accordance with MN Rule 7861.0310 are prominently posted at the point of winner selection. 16. An exempt permit financial report (LG220A) must be submitted to the Gambling Control Board within 30 days of the gambling occasion. (349.166) BINGO 1. Clear and legible house rules in accordance with MN Rule 7861.0270 are prominently posted at the point of winner selection. 2. House rules include the policy on declaring bingo and last number called. (7861.0270 Subp. 2A(1)) 3. House rules include the reasons for potentially cancelling bingo occasions. (7861.0270 Subp. 2A(1)) 4. All sales must be on a cash basis and take place at the permitted premises during or immediately prior to the bingo occasion. (NO CREDIT CARDS- NO INTERNET SALES) (7861.0270 Subp. 5B(1)) 5. Bingo paper must not be offered for free or discounted unless the price is reduced with a coupon. (7861.0270 Subp. 5B(7)) 6. Bingo balls must be available for inspection by at least one player before the occasion begins to determine that all are present and in operating condition. (7861.0270 Subp. 3A) 7. No reservation of bingo cards or bingo paper for any person (7861.0270 Subp. 3F) 8. Bingo records (including bingo program) must be kept for 3% years. (7861.0270 Subp. 11) BINGO AND RAFFLES 1. Gambling records must be kept for 3%: years. (7861.0310) 2. Gambling funds may only be spent for allowable expenses and lawful purposes. (349.12 Subd. 3o) (349.12 Subd. 25) (mn.gov/gcb/faq-exemptexcluded.html) and (mn.gov/gcb/assets/infosheetspendinggamblingfunds.pdf) 7/23 Attachment B of the Treasury Date: fjDepartment Internal Revenue Service 10/03/2022 Tax Exempt and Government Entities IRS P.O. Box 2508 Employer ID number: 88-0687710 Cincinnati, OH 45201 Person to contact: Name: Oleg Berenson ID number: 17242 Telephone: (877) 829-5500 BUILDING STRONG COMMUNITIES INC Accounting period ending: C/O THOMAS DICKLICH December 31 353 WEST SEVENTH STREET SUITE 105 Public charity status: SAINT PAUL, MN 55102-2314 170(b)(1)(A)(vi) Form 9901990-EZ ! 990-N required: Yes Effective date of exemption: December 16, 2021 Contribution deductibility: Yes Addendum applies: No DLN: 26053473008242 Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. Letter 947 (Rev. 2-2020) Catalog Number 35152P For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. We sent a copy of this letter to your representative as indicated in your power of attorney. Sincerely, Stephen A. Martin Director, Exempt Organizations Rulings and Agreements Letter 947 (Rev. 2-2020) Catalog Number 35152P CONSENT ITEM - 8D -ARVE_-HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Amended Agreement with Rum River Consultants (RRC) for Building Official Services Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Amended Agreement with Rum River Consultants for Building Official Services Background Since June 2021, the City has had an agreement with RRC for additional "as needed" Building Official Services. In 2024, Rum River was appointed as our State Delegation for Building Official plan review and inspections on public buildings and state -licensed Facilities. Cities are required to have a Municipal Delegation Agreement with the Minnesota Department of Labor and Industry (DLI). This agreement authorizes those who are allowed by DLI to administer all portions of the Minnesota State Building Code on state building projects. A licensed Building Official does not automatically qualify for State Delegation status with DLI. There are additional qualifications and experience that are required for a delegation agreement to inspect and/or perform plan reviews on all state projects. Over the past four years, RRC has modified its contract language to be clearer on the varying "types" of services that it may offer to a Municipality. For Arden Hills, they are proposing that our service agreement be amended to be more reflective of those services available to the City, along with specific pricing. The 2021 contract did not distinguish between the scope of services (i.e. plan reviews and inspections) and contract fees associated with performing the duties of a Building Inspector, Building Official, or State Delegation. The proposed agreement would explicitly provide for and outline the service terms as the State Delegated Building Official. In Page l of 2 the amended agreement for the State Delegation services, Rum will be compensated at a rate of 85% of the fees collected in accordance with the City's adopted fee schedule. At this time, staff is not recommending any additional utilization of RRC other than for the State Delegation Building Code services. The amended contract remains the same in that the City Administrator and Building Official will determine how and when RRC will be utilized. This agreement was discussed with the Personnel Committee prior to this item being brought forth for approval. Additionally, the City Attorney has reviewed the contract, and those comments have been incorporated into the document and agreed upon by RRC. Budget Impact The exact budget impact is unknown due to the number of building projects subject to State Delegation review. A ttn eh m Pn to Attachment A: 2021 Agreement with Rum River Consultants for Building Official Services Attachment B: Draft Amended Agreement with Rum River Consultants for Building Official Services Page 2 of 2 Attachment A AGREEMENT FOR BUILDING OFFICIAL SERVICES This Agre ent for Building Official Services (the "Agreement") is entered into on this day of !�=, 2021, by and between the City of Arden Hills (the "Municipality") and Rum River Ventures, LLC DBA Rum River Construction Consultants (the "Contractor"). WHEREAS, the Municipality is in need of professional services to fulfill the needs their building inspection services pursuant to Minn. Stat. § 326B.133; and i --WAEREAS, Contractor has substantial experience as a Building Official and providint building department inspection services implementing the State Building Code and is otherwise qualified to assist the Municipality on an as needed basis for the same; and WHEREAS, the Municipality desires to contract with Contractor to act as a Building *fficial and/or provide building inspection services for the Municipality; and WHEREAS, Contractor is engaged in an independent business and has complied with all federal, state, and local laws regarding business permits and licenses of any kind that may be required to carry out said business and the tasks as set forth in this Agreement; and WHEREAS, Contractor is an independent contractor and may be engaged to perform the same or similar activities for other municipalities during the term of this Agreement, and that Contractor shall not work solely on behalf of Municipality. NOW, THEREFORE, for the reasons set forth above, and in consideration of the mutual promises and covenants made herein, it is agreed as follows: 1. Services. Contractor shall provide services to the Municipality on an as requested basis for the prices set forth on Exhibit A attached hereto (the "Services"). Contractor shall perform the Services in the capacity of a Certified Building Official, at the direction of the Chief Building Official and/or City Administrator, under Minn, Stat. § 326B.133, in accordance with the Minnesota State Building Code, applicable Municipality Ordinances, and applicable Minnesota law. The Municipality understands that all transportation expenses incurred in the course of performing the Services shall be the responsibility of the Contractor. Contractor reserves the right to change the prices and services offered on Exhibit A from time to time, and shall provide the Municipality '10 days written notice in advance of any such changes, Municipality agrees that in the course of performing the Services, Contractor is acting as a public official on the Municipality's behalf. II. Term. This Agreement shall commence on the date first written above and shall continue for a period of one year therefrom, at which time the Agreement shall automatically renew on a yearly basis until or unless terminated as specified below. 111. Performance. Contractor shall maintain licenses by the State of Minnesota as a Certified Building Official and by the Minnesota Pollution Control Agency as a Certified Inspector for on -site septic systems. Contractor shall perform the Services in a manner consistent with that of a reasonable and prudent Building Official. Contractor shall maintain an adequate set of records in Municipality property files of all dates, types, and results of permits as required when inspecting permitted work. If any work is requested outside of the scope of the services set forth in Exhibit A, such work shall not commence until Contractor and the Municipality agree to the terms, scope, price, and other details in writing (including via electronic mail). Such additional work shall still be subject to the terms and conditions of this Agreement. I'T. Duties and Powers of Building Official. As provided by MinnesotT Administrative rules 1300.0110, the Municipality and Building Official hereby appoint Rum River Construction Consultants and its employees as Subd. 2. Deputies, and extend the Duties and Powers while providing services for the City of Arden Hills. V. Independent Contractor. Contractor shall perform the Services as an indeigendent contractor and ag�ent of the Munici - %alitre, and not as an em-clopee. No withholding�� or deductions shall be made from payments due to Contractor. Contractor shall not be eligible for benefits, workers compensation, or unemployment benefits. To the extent allowable by law, Contractor may subcontract the performance of certain administrative or other duties under the Agreement. VI. Insurance. During the entire term of this Agreement, Contractor shall maintain the following insurances and will provide the Municipality of evidence of the same upon request: (1) Commercial general liability insurance coverage with a policy limit of at least $1,500,000 per occurrence; (2) Business automobile liability coverage with a total liability limits of at least $1,500,000; and (3) Workers' compensation insurance. If Contractor is not required by law to carry workers' compensation insurance, in place of proof of workers' compensation insurance, Contractor may provide a written statement of exemption specifying the particular provision of Minn. Stat. § 176.041 that exempts Contractor from having to carry such coverage. If Contractor is required by law to carry workers' compensation insurance, Contractor shall, at the time of execution of this Agreement, furnish evidence satisfactory to the Municipality that Contractor maintains or is exempt from maintaining insurance coverage pursuant to the terms of this Agreement. VIL Amendments. Any alterations, variations, modifications, or changes of any provisions of this Agreement shall only be valid when they have been reduced to writing ani signed by Municipality and Contractor. VIII. Regulatory Compliance. Contractor shall abide by all federal, state, and local laws, statutes, ordinances, rules, and regulations now in effect or hereinafter adopted pertaining N to this Agreement or to the facilities, programs, and staff for which Contractor is responsible. Contractor shall procure, at Contractor's expense, all permits, licenses, or other rights required for the provision of the Services. Any violation of federal, state, or local laws, statutes, ordinances, rules or regulations, as well as loss of any applicable license, permit, or certification by Contractor shall constitute a material breach of this Agreement, regardless of the reason and whether or not intentional, and shall entitle Municipality to terminate this Agreement effective as of the date of such violation, failure, or loss, IX. Data Practices Compliance. Contractor will have access to data collected or maintained by the Municipality to the extent necessary to perfon-n Contractor's obligations under this Agreement. Contractor agrees to maintain all data obtained from the Municipality in the same manner as the Municipality is required under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the Municipality. Upon termination of this Agreement, Contractor agrees to return all data pertaining to Municipality business within 30 days of Agreement termination. X. Termination. Either party may terminate this Agreement by providing written notice to the other party 60 days prior to the termination. In the event of a material breach by either party, the Agreement may be terminated with 10 days written notice to the other party. In the event Municipality elects to terminate based upon an alleged material breach of th* Agreement by Contractor, Contractor shall have 10 days (or the least amount of time reasonably necessary if longer than 10 days) to cure the breach. X1. Billing and Payment. Invoices shall be submitted periodically (customarily on a monthly basis) and are due and payable within 30 days of receipt by Municipality. Past due balances shall accrue interest at a rate of 1.0% per month (or the maximum rate of interest permitted by law, if less). X11. Choice of Law and Venue. This Agreement is being executed in and is intended to be performed in the State of Minnesota, and shall be construed and enforced in accordance with Minnesota law. The parties hereto consent and agree that any legal action arising from or related to the Agreement shall be venued in Anoka County District Court, State of Minnesota. X111. Severability. The provisions of this Agreement shall be deemed severable. If ?ny part of this Agreement is rendered void, invalid, or otherwise unenforceable, such rendering chall not affect the validity and enforceability of the remainder of this Agreement. XIV. Merger. The Parties acknowledge and represent that no promise or representation not contained in this Agreement has been made to them, and acknowledge and represent that this Agreement contains the entire understanding between the Parties and contains all terms and conditions between them. XV. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original but all of which shall constitute one and the same 3 instrument. • purposes of this Agreement, the use of facsimile, email, • other electronic medium shall have the same force and effect as an original signature. EN WITNESS WHEREOF, the parties hereto have signed and executed this Agreement, both in i.uplicate, on the day and year first above written. MUNICIPALITY By: Its: C I 4 �10 By: Its: By: akd') Its: Owner 11 Building Inspection Services and Additional Requested Work. o On -call and as needed general building inspection services during normal business hours will be billed at a rate of $95.00 per hour at the direction of tho Chief Building Official and/or City Administrator. These services are applicable to needed inspections associated with projects where the plan review is already completed, pen -nit issued and the project is underway. o Services required to conduct plan review and all required inspections associated with a particular project will be charged 70% Plan Review fees and 70% Permit fees due to the contractor. Minimum Permit Fee. A minimum fee of $50.00 shall be payable to Contractor for a permit of any type where Contractor involvement is required. Transportation Costs. Contractor will provide transportation to meetings and site inspections within the Municipality at no additional cost. After Hours of Work. Inspections and/or other meetings requested outside of normal business hours, M-F 800 am to 4:3 )0 pm, will be billed at $120.00 per hour with a 3-hour minimum. These terms can be applied to emergency disaster response and the evaluation of buildings after natural or manmade disasters. Attachment B CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA FIRST AMENDED AGREEMENT FOR BUILDING OFFICIAL SERVICES This First Amended Agreement for Building Official Services ("Agreement") is entered into on this 141h dam Jules, by and between the City of Arden Hills, a Minnesota municipality, 1245 West Highway 96, Arden Hills, Minnesota 55112 ("Jurisdiction") and Rum River Ventures, LLC DBA Rum River Consultants, a Minnesota limited liability company, 23306 Cree Street NW, Suite 103, St. Francis, Minnesota 55070 ("Contractor"). The Jurisdiction and the Contractor may hereinafter be referred to separately as a "party" or collectively as the "parties." RECITALS WHEREAS, the Jurisdiction needs professional services to fulfill the needs of their building inspection services pursuant to Minn. Stat. § 326B.133; and WHEREAS, the Contractor has substantial experience as a Minnesota State Designated Building Official and providing building department services implementing the State Building Code and is otherwise qualified to assist the Jurisdiction on an as needed basis for the same; and WHEREAS, the Jurisdiction has contracted with the Contractor to act as a Building Official and provide services for the Jurisdiction since June 14, 2021, as needed, with such contract being memorialized in the Agreement for Building Official Services dated June 14, 2021 a copy of which is attached hereto and incorporated by reference as Exhibit B; and WHEREAS, the Jurisdiction desire to continue to contract with the Contractor to act as a Building Official and provide services for the Jurisdiction and wish to amend the services and prices listed on Exhibit A included with the original June 14, 2021 contract; and WHEREAS, except for the changes specific to Exhibit A and outlined in this First Amended Agreement, the June 14, 2021 contract remains in full force and effect unless otherwise stated in this amended Agreement; NOW, THEREFORE, for the reasons set forth above, and in consideration of the mutual promises and covenants made herein, it is agreed as follows: 1. XVI. Indemnification, Hold Harmless, and Defend. Any claims that arise against the Contractor, its agents or employees as a consequence of any act of malice and without good faith on the part of the Contractor or its agents or employees while engaged in the performance of the Agreement shall in no way be the obligation or responsibility of the Jurisdiction. The Contractor shall indemnify, hold harmless, and defend the Jurisdiction, its officers, agents, and employees against any liability, loss, costs, damages, expenses, claims, or actions, including attorney fees which the Jurisdiction, its officers, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of services performed under this Agreement or by reason of any act of malice and without good faith of the Contractor, its agents, servants, or employees, in the execution, performance, or failure to perform the Contractor's obligations pursuant to this Agreement. This Agreement to hold harmless and indemnify shall not apply to any claim arising out of a situation where the Contractor has previously notified the Jurisdiction of a failure by an owner or permit applicant to comply with the appropriate Code and the Jurisdiction fails to enforce the Code. Nothing in this Agreement shall constitute a waiver by the parties of any statutory limits or immunities from liability, including but not limited to MN Rules 1300.0110, Subpart 9, and Minnesota Statute §466.04. 2. XVII. Subject to Audit. In accordance with Minnesota law, the Contractor agrees that all books, records, documents, and accounting practices directly related to the use of public funds under this Agreement are subject to examination by the Jurisdiction and either the Legislative Auditor or State Auditor, as applicable, for a period of at least six (6) years from the termination of this Agreement. If the Jurisdiction requests the State Auditor to perform the audit, the Jurisdiction shall bear the cost. If the Contractor requests the State Auditor to perform the audit, the Contractor shall bear the cost. 3. The Services listed on Exhibit A to the June 14, 2021 Agreement is repealed and replaced in its entirety with the attached Exhibit A — Services. IN WITNESS WHEREOF, the parties hereto have signed and executed this Agreement, both in duplicate, on the day and year first above written. JURISDICTION David Grant, Mayor ATTEST: Julie Hanson, City Clerk CONTRACTOR Andy J. Schreder, Chief Building Official & Owner Exhibit A Services 1. State Delegation and/or Local Authority Having Jurisdiction (AHJ). The Contractor may perform plan review and inspection services under delegation from the State of Minnesota, as outlined below. For services provided under this section, the Contractor shall be compensated at a rate of 85% of the fees collected in accordance with the Jurisdiction's adopted fee schedule. A. Building Code Services. The Contractor may provide building plan review and inspection services under delegation from the Commissioner of Labor and Industry in accordance with Minnesota Statutes §326B.103. B. Fire Code Services. The Contractor may provide fire sprinkler and fire alarm plan review and inspection services under the authority having jurisdiction from the State Fire Marshal, pursuant to Minnesota Statutes §299F.011. C. Mechanical Code Services. The Contractor may provide mechanical plan review and inspection services under delegation from the Commissioner of Labor and Industry in accordance with Minnesota Statutes §326B.103. D. Plumbing Code Services. The Contractor may provide pluming plan review and inspection services under delegation from the Commissioner of Labor and Industry, in accordance with Minnesota State Plumbing Code §4714.0203, Minnesota Rules §1300.0215, Subp. 6, and Minnesota Statutes §326B.43, Subd. 2. 2. Permit Administration — Project Specific and Legacy Permits. The Contractor may be assigned permits either as project -specific permits or legacy permits. The following structure outlines services and compensation for each. A. Project -Specific Permits. This refers to new permits assigned to the Contractor, where the Contractor is responsible for administering the project from initial application through final inspection. i. For these permits, the Contractor shall receive compensation equal to 80% of the standard Plan Review Fee and. 80% of the applicable Permit Fee, based on the adopted fee schedule. ii. The Contractor shall submit invoices following the issuance of each project -specific permit. iii. The Contractor shall be responsible for all inspections and documentation through project completion. B. Legacy Permits. This refers to those permits issued prior to the effective date of this Agreement but requiring further administration and/or inspection by the Contractor due to the unavailability or departure of the previous Building Official or Service Provider. i. The Contractor recommends that the previous Building Official or Service Provider complete and close out all such permits whenever feasible. However, when this is not possible, the Contractor 3 shall be compensated under one of the following fee structures. The applicable structure will be determined by the Contractor based on the status and complexity of each permit and invoiced within ninety (90) days of the assignment: (1) Hourly Rate Structure: The Contractor may invoice at $95.00 per hour for time spent on the permit. Billable activities include, but are not limited to: (a) Reviewing permit records and project history to assess scope and status (b) Conducting site inspections (including travel time within Jurisdiction limits) (c) Performing administrative tasks related to the continuation or closure of the permit (2) Percentage -Based Fee Structure: If the Contractor determines that a full or partial plan review is required, the Contractor shall be authorized to invoice the Jurisdiction up to 80% of the standard Plan Review Fee and 80% of the applicable Permit Fee, as identified in the adopted fee schedule. ii. Once the Contractor has been compensated under either structure, the Contractor shall be responsible for all subsequent inspections and documentation through project completion. 3. Designated Building Official Services. In the event that the Jurisdiction requires the Contractor to serve as the Designated Building Official — such as due to the departure or extended absence of existing staff — the following terms shall apply: A. The Contractor shall provide Building Official services, including plan review and required inspections, in accordance with the Minnesota State Building Code. B. Compensation for these services shall follow the same structure as project -specific permits which shall be calculated based on the adopted fee schedule: i. 80% of the standard Plan Review Fee ii. 80% of the applicable Permit Fee C. This designation shall be made by City Council appointment and confirmed in writing by both parties. Additional duties or scope beyond normal plan review and inspection may be defined and compensated through a separate addendum or task order, if required. 4. The Contractor shall retain 100% of the following fees collected by the Jurisdiction, where applicable: i. Investigation ii. Reinspections iii. Repetitive plan reviews C! iv. Manufactured home permits Pre -Application Consultation Meetings. The Contractor will provide up to two (2) meetings with property owners or permit applicants, either in -person or virtually, at no additional charge to the Jurisdiction. These meetings are intended to address questions related to the building code requirements in preparation for an anticipated application for building inspection services. If additional meetings are requested beyond the initial two, the following terms shall apply: A. The Contractor will bill the Jurisdiction at a rate of $95.00 per hour B. A two-hour minimum will apply for in -person meetings C. A one -hour minimum will apply for virtual meetings; and D. Advance consent from the City Administrator is required for any meetings beyond the two included at no cost. 6. After Hours, Emergency Services, and Hazardous Buildings. The Contractor may provide these services and bill the Jurisdiction at a rate of $125.00 per hour, per person with a two-hour minimum: A. Inspections or meetings requested outside of normal business hours (Monday through Friday, 8:00 am to 4:30 pm), or outside of an agreed -upon work schedule B. Emergency disaster response C. Evaluation of buildings following natural or manmade disasters D. Properties identified as hazardous buildings, as defined under Minnesota Statutes §463.15 i. Minimum Fees. The following minimum fees shall be payable to the Contractor: (1) Building permits administered under delegation from the Commissioner of Labor and Industry: $300.00 (2) Mechanical system permits administered under delegation from the Commissioner of Labor and Industry: $300.00 (3) Plumbing permits administered under delegation from the Commissioner of Labor and Industry: $300.00. If the project involves a single plumbing fixture, the fee shall be reduced to $100.00 (4) All other permits, unless specifically identified in this Exhibit: $100.00 and will include one inspection (5) Where plan review is performed on any permit, a minimum plan review fee of $65.00 shall be payable to the Contractor, unless specifically identified in this Exhibit 7. Jurisdiction Meeting Attendance Provisions. The Contractor may attend the following meetings without charge to the Jurisdiction. Additional meetings beyond these provisions will be billed at a rate of $95.00 per hour. A two-hour minimum applies for in -person meetings, and a one -hour minimum applies for virtual meetings. A. Up to two (2) City Council meetings annually. 9 B. Up to one (1) staff meeting per month. This may include meetings related to commercial projects, developments, comprehensive planning, zoning, rental program management, and property maintenance (code compliance) administration 8. Transportation Costs. The Contractor shall provide transportation to meetings and site inspections within the Jurisdiction at no additional cost, unless otherwise specified in this Exhibit. 9. Property Maintenance & Code Compliance. If the Contractor is requested by the Jurisdiction to perform code compliance administration and nuisance abatement services, including but not limited to, issuing stop work orders, addressing work conducted without permits, conducting site completion agreement or escrow inspections, or performing investigation inspections, the following terms shall apply: A. Hourly All code compliance and nuisance abatement services will be billed at a rate of $95.00 per hour. This includes inspections, verbal and written correspondence, and preparation for and participation in meetings, hearings, and court proceedings. B. Inclusions: The hourly rate covers all standard activities related to code enforcement. If extraordinary services are required — such as expert witness testimony or involvement in extended legal proceedings — additional charges may apply. Any such charges will be communicated to the Jurisdiction and agreed upon in advance. C. Billing and Documentation: The Contractor will invoice the Jurisdiction regularly, providing detailed time logs and descriptions of services performed to ensure transparency and accountability. D. General Provisions: The Contractor will maintain confidentiality and comply with all applicable laws and regulations. Both parties agree to cooperate and communicate promptly to support the effective administration and resolution of code compliance matters. 10. Other Services Not Identified. If the Contractor is requested to perform a service not specifically identified in this Exhibit, the Contractor will bill the Jurisdiction at a rate of $95.00 per hour. A Exhibit B ORIGINAL AGREEMENT FOR BUILDING OFFICIAL SERVICES CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF IS TA AGREEMENT FOR BUILDING OFFICIAL SERVICES This Agre vent for Building Official Services (the "Agreement") is entered into on this day of , 2021, by and between the City of Arden Hills (the "Municipality") and Rum River Ventures, LLC DBA Rum River Construction Consultants (the "Contractor"). RECITALS WHEREAS, the Municipality is in need of professional services to fulfill the needs of their building inspection services pursuant to Minn. Stat. § 326B.133; and WHEREAS, Contractor has substantial experience as a Building Official and providing building department inspection services implementing the State Building Code and is otherwise qualified to assist the Municipality on an as needed basis for the same; and WHEREAS, the Municipality desires to contract with Contractor to act as a Building Official and/or provide building inspection services for the Municipality; and WHEREAS, Contractor is engaged in an independent business and has complied with all federal, state, and local laws regarding business permits and licenses of any kind that may be required to carry out said business and the tasks as set forth in this Agreement; and WHEREAS, Contractor is an independent contractor and may be engaged to perform the same or similar activities for other municipalities during the term of this Agreement, and that Contractor shall not work solely on behalf of Municipality. NOW, THEREFORE, for the reasons set forth above, and in consideration of the mutual promises and covenants made herein, it is agreed as follows: I. Services. Contractor shall provide services to the Municipality on an as requested basis for the prices set forth on Exhibit A attached hereto (the "Services"). Contractor shall perform the Services in the capacity of a Certified Building Official, at the direction of the Chief Building Official and/or City Administrator, under Minn, Stat. § 326B.133, in accordance with the Minnesota State Building Code, applicable Municipality Ordinances, and applicable Minnesota law. The Municipality understands that all transportation expenses incurred in the course of performing the Services shall be the responsibility of the Contractor. Contractor reserves the right to change the prices and services offered on Exhibit A from time to time, and shall provide the Municipality 30 days written notice in advance of any such changes. Municipality agrees that in the course of performing the Services, Contractor is acting as a public official on the Municipality's behalf. 7 11. Term. This Agreement shall commence on the date first written above and shall continue for a period of one year therefrom, at which time the Agreement shall automatically renew on a yearly basis until or unless terminated as specified below. III. Performance. Contractor shall maintain licenses by the State of Minnesota as a Certified Building Official and by the Minnesota Pollution Control Agency as a Certified Inspector for on -site septic systems. Contractor shall perform the Services in a manner consistent with that of a reasonable and prudent Building Official. Contractor shall maintain an adequate set of records in Municipality property files of all dates, types, and results of permits as required when inspecting permitted work. If any work is requested outside of the scope of the services set forth in Exhibit A, such work shall not commence until Contractor and the Municipality agree to the terms, scope, price, and other details in writing (including via electronic mail). Such additional work shall still be subject to the terms and conditions of this Agreement. IV. Duties and Powers of Building Official. As provided by Minnesota Administrative rules 1300,0110, the Municipality and Building Official hereby appoint Rum River Construction Consultants and its employees as Subd. 2. Deputies, and extend the Duties and Powers while providing services for the City of Arden Hills. V. Independent Contractor, Contractor shall perform the Services as an independent contractor and agent of the Municipality, and not as an employee. No withholdings or deductions shall be made from payments due to Contractor. Contractor shall not be eligible for benefits, workers compensation, or unemployment benefits. To the extent allowable by law, Contractor may subcontract the performance of certain administrative or other duties under the Agreement. VI. Insurance. During the entire term of this Agreement, Contractor shall maintain the following insurances and will provide the Municipality of evidence of the same upon request: (1) Commercial general liability insurance coverage with a policy limit of at least $1,500,000 per occurrence; (2) Business automobile liability coverage with a total liability limits of at least $1,500,000; and (3) Workers' compensation insurance. If Contractor is not required by law to carry workers' compensation insurance, in place of proof of workers' compensation insurance, Contractor may provide a written statement of exemption specifying the particular provision of Minn. Stat. § 176.041 that exempts Contractor from having to carry such coverage. If Contractor is required by law to carry workers' compensation insurance, Contractor shall, at the time of execution of this Agreement, furnish evidence satisfactory to the Municipality that Contractor maintains or is exempt from maintaining insurance coverage pursuant to the terms of this Agreement. VIL Amendments. Any alterations, variations, modifications, or changes of any provisions of this Agreement shall only be valid when they have been reduced to writing and signed by Municipality and Contractor. VIII. Regulatory Compliance. Contractor shall abide by all federal, state, and local laws, statutes, ordinances, rules, and regulations now in effect or hereinafter adopted pertaining 4 .11 to this Agreement or to the facilities, programs, and staff for which Contractor is responsible. Contractor shall procure, at Contractor's expense, all permits, licenses, or other rights required for the provision of the Services. Any violation of federal, state, or local laws, statutes, ordinances, rules or regulations, as well as loss of any applicable license, permit, or certification by Contractor shall constitute a material breach of this Agreement, regardless of the reason and whether or not intentional, and shall entitle Municipality to terminate this Agreement effective as of the date of such violation, failure, or loss. IX. Data Practices Compliance. Contractor will have access to data collected or maintained by the Municipality to the extent necessary to perform Contractor's obligations under this Agreement. Contractor agrees to maintain all data obtained from the Municipality in the same manner as the Municipality is required under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the Municipality. Upon termination of this Agreement, Contractor agrees to return all data pertaining to Municipality business within 30 days of Agreement termination. X. Termination. Either party may terminate this Agreement by providing written notice to the other party 60 days prior to the termination. In the event of a material breach by either party, the Agreement may be terminated with 10 days written notice to the other party. In the event Municipality elects to terminate based upon an alleged material breach of the Agreement by Contractor, Contractor shall have 10 days (or the least amount of time reasonably necessary if longer than 10 days) to cure the breach. X1. Billing and Payment. Invoices shall be submitted periodically (customarily on a monthly basis) and are due and payable within 30 days of receipt by Municipality. Past due balances shall accrue interest at a rate of 1.0% per month (or the maximum rate of interest permitted by law, if less). XH. Choice of Law and Venue. This Agreement is being executed in and is intended to be performed in the State of Minnesota, and shall be construed and enforced in accordance with Minnesota law. The parties hereto consent and agree that any legal action arising from or related to the Agreement shall be venued in Anoka County District Court, State of Minnesota. XIII. Severability. The provisions of this Agreement shall be deemed severable, If any part of this Agreement is rendered void, invalid, or otherwise unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement. XIV. Merger. The Parties acknowledge and represent that no promise or representation not contained in this Agreement has been made to them, and acknowledge and represent that this Agreement contains the entire understanding between the Parties and contains all terms and conditions between them. XV. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original but all of which shall constitute one and the same 3 9 instrument. For purposes of this Agreement, the use of facsimile, email, or other electronic medium shall have the same force and effect as an original signature. IN WITNESS WHEREOF, the parties hereto have signed and executed this Agreement, both in duplicate, on the day and year first above written. MUNICIPALITY By: Its: _Cli 0drVI 1 /, o Second Signature (if required by Municipality) By:_._..Its: CONTRACTOR C&.&, j6M'-&' By: J Its: Owner 4 10 Exhibit A Services Building Inspection Services and Additional Requested Work. o On -call and as needed general building inspection services during normal business hours will be billed at a rate of $95.00 per hour at the direction of the Chief Building Official and/or City Administrator. These services are applicable to needed inspections associated with projects where the plan review is already completed, permit issued and the project is underway. o Services required to conduct plan review and all required inspections associated with a particular project will be charged 70% Plan Review fees and 70% Permit fees due to the contractor. • Minimum Permit Fee. A minimum fee of $50.00 shall be payable to Contractor for a permit of any type where Contractor involvement is required. • Transportation Costs. Contractor will provide transportation to meetings and site inspections within the Municipality at no additional cost. • After Hours of Work. Inspections and/or other meetings requested outside of normal business hours, M-F 8:00 am to 4:3 )0 pm, will be billed at $120.00 per hour with a 3-hour minimum, These terms can be applied to emergency disaster response and the evaluation of buildings after natural or manmade disasters. 5 11 CONSENT ITEM - 8E -ADEN HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Accept Resignation of Public Works Maintenance Worker Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Resignation of Public Works Maintenance Worker. Background Public Works Maintenance Worker Matthew Brisson submitted his resignation with a last day of July 11, 2025. This item will officially accept their resignation. A separate item regarding recruitment will be brought forward under item 8F. Budget Impact None. Attachments N/A Page 1 of 1 CONSENT ITEM - 8F It -fi II��EN_ HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Authorization to Recruit for a Public Works Maintenance Worker Budgeted Amount: Actual Amount: Funding Source: $110,516 (Salary & Benefits) TBD Various Funds Council Should Consider Motions to approve, table, or deny the following: • Authorization to Recruit for a Public Works Maintenance Worker position. Background The City will have a vacancy following the resignation of the Public Works Maintenance worker Matthew Brisson. Below is an example of a typical recruitment process: -Council approves authorization to begin the recruitment process -Staff posts for the position -Staff reviews applications and selects interview candidates and selects a finalist -Staff will bring forward a finalist for official Council approval Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall; currently no Councilmembers are slated to be on the interview panel for this position. Should Council want to discuss if any Councilmembers would want to be designated to participate that should occur with this authorization (it would need to be pulled from Consent and approved). Budget Impact This position is filling an existing budgeted position and should not adversely affect the budget. Attachments Attachment A: Job Description Page l of 1 Attachment A Position Title: Department: Accountable to: Positions Supervised Status: -tZ D�EN,HILLS CITY OF ARDEN HILLS POSITION DESCRIPTION Maintenance Worker Public Works Public Works Superintendent None Reaular Full Time July 2025 PRIMARY OBJECTIVES Performs intermediate skilled trades work maintaining and repairing City streets, sanitary and storm sewers, water systems, buildings, parks, playgrounds, athletic fields, trails, recreational facilities, vehicles, machinery, various other equipment, and related duties as apparent or assigned. Work is performed under supervision of the Public Works Superintendent, but with high autonomy. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Maintains and repairs City streets including blacktop patching, asphalt paving, street sweeping, and debris removal. Perform limited plumbing, painting, carpentry and other general maintenance work on park and recreation buildings and facilities. Operates various types of equipment including tractor backhoe, dump trucks, snowplows, sanding equipment, sewer cleaning equipment, and street sweepers. Orders parts and monitors inventory of equipment, tools and supplies. Performs snow removal activities and de-icing of City streets. Installs and repairs street signage and electronic signage/warning devices. Installs temporary traffic control. Performs flagging duties, as needed. May perform preventive maintenance and minor repairs on all City vehicles and equipment. Responsible for maintaining vehicle maintenance and repair records. Performs trailer towing and proper load securement. Repairs pumps, motors, and sewage lift stations. Performs maintenance on water towers and booster stations. When assigned, works as point person for internal projects and assists contractors. Maintains and repairs ditches, culverts, and ponding areas. Maintains and repairs City buildings and equipment, to include carpentry, painting, and plumbing activities. Inspects City facilities lift stations, and booster stations on a daily basis. Maintains and repairs hydrants, valves, watermain, storm sewer, and sanitary sewer mainlines. Coordinates scheduling with contractors and residents for turn Ons, offs and locating. Maintains and repairs sanitary and storm sewer structures. Responsible to complete GSOC utility locating. Installs, repairs, and reads water meters. Performs water, stormwater and sewer related installations, hook-ups, and inspections. Performs water sampling. Prepares and maintains trees, shrubs, gardens, and turf. Prepares parks, playgrounds and other recreational facilities for use by the public including layout and maintenance of softball and soccer fields, skating and hockey rinks, tennis and basketball courts and other athletic facilities. Assembles and inspects playground and play equipment. Operates and maintains irrigation systems. Makes decisions in the best interest of the City. Responds to complaints, resident requests and provide public outreach and communication. Serves as code enforcement of sign ordinances. Must stay current on ordinances, provide proper communications and take down signs, as needed. Maintains trails, bridges, sidewalks, and boulevards. Locates and mark underground utilities; keep records, as necessary. Collect GIS data for city infrastructure and trees. Provides assistance in emergency or essential operations to all divisions including parks, streets and utility maintenance divisions. Assist other departments in their service deliver, repairs and maintenance. Deals courteously, effectively and tactfully with the public. Assist in the maintenance and improvements to the City's park system to ensure that all parks are well maintained for the safety of the public and protection of City assets. Participates in a 24-hour, 7 day on -call rotation providing first response for emergencies that occur during non - staffed hours. 2 EDUCATION and/or EXPERIENCE High school diploma or GED and moderate experience, or equivalent combination of education and experience. KNOWLEDGE, SKILLS AND ABILITIES Some knowledge of the tools, materials and equipment used in general construction and maintenance work; some knowledge of safety precautions applicable to the duties of the class; ability to understand and follow oral and written instructions; ability to use common hand tools; ability to operate machinery and equipment; ability to perform manual labor for extended periods often under unfavorable weather conditions; ability to establish and maintain an effective working relationship with the public and associates. Must have a basic knowledge of mobile applications and the ability to navigate on a smart phone. Ability to provide in-house fabrication on various equipment and tools. Ability to comprehend and execute written and oral instructions. Ability to be cross trained in the divisions: Park Maintenance, Street Maintenance, and Utility Maintenance. Ability to perform maintenance and repair tasks in one or more of the following divisions: Park Maintenance, Street Maintenance, and Utility Maintenance. Embrace and engage in cultural shift toward Continuous Improvement. Maintenance and Operation of Vehicle Equipment • Operate and maintains various trucks, light and heavy equipment including but not limited to; City pickup truck, loader, roller, asphalt paver, plow truck, tractor, street sweeper, Aeriel lift truck, crane truck, sewer jetter, bobcat and riding lawn mower. PHYSICAL DEMANDS This work requires the regular exertion of up to 25 pounds of force, frequent exertion of up to 50 pounds of force and occasional exertion of over 100 pounds of force; work regularly requires standing, walking, speaking or hearing, using hands to finger, handle or feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, tasting or smelling, pushing or pulling, lifting and repetitive motions and occasionally requires sitting; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception, night vision and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, assembly or fabrication of parts within arms -length, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work regularly requires working near moving mechanical parts, exposure to fumes or airborne particles, exposure to outdoor weather conditions and exposure to extreme heat (non -weather), frequently requires exposure to wet, humid conditions (non -weather), exposure to the risk of electrical shock and exposure to vibration and occasionally requires working in high, precarious places, exposure to toxic or caustic chemicals, exposure to extreme cold (non -weather) and exposure to blood -borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic). SPECIAL REQUIREMENTS Valid driver's license. Possess or obtain a Class A driver's license within six months. Possess or obtain an MPCA Class SC Wastewater license and MDH Class D Water Operator license within two years. 3 SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. 0 ADDENDUMS AND EQUIPMENT In addition to job duties and responsibilities listed above, this position has a focus that includes: • Perform tree and landscape maintenance to include pruning, removal, planting, mulching, and inspecting. • Perform turf maintenance to include mowing, trimming, irrigation installation and maintenance, fertilization, herbicide application, seeding, and aeration in and around parks and recreational facilities. • Perform athletic field and court maintenance to include dragging, lining, painting and chalking, and field layout for various sports. • Construct and maintain trails. • Perform outdoor ice rink maintenance including flooding, snow removal and goal maintenance. • Serves as arborist and performs tree inspections. • Weed inspections. • Performs fleet maintenance. • Performs NASCO certified sewer televising. Depending on job assignment the following licensures or certifications may be required: • Chain Saw Training • Aerial Lift Certification • Pesticide Applicator • Playground Inspector • Tree Inspector • ISA Arborist • Smart Salting for Roadways and/ or parking lots • Defensive Driver Training • Work zone safety • FEMA 100, 200 and 700 • Fork Lift Certification • CPR • Competent Person • Confined Space 5 CONSENT ITEM - 8G -AII�)E_N HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2026 PMP — Accept Feasibility Report & Order Improvement Public Hearing Budgeted Amount: Actual Amount: Funding Source: $3,300,000 $3,089,000 PIR, Special Assessments, (Proposed 2026 CIP) (Feasibility estimate) Utility Funds, RCWD Grant Council Should Consider Motions to approve, table, or deny the following: • Adopting Resolution 2025-047 Receiving the Feasibility Report and Ordering the Public Hearing to be held on July 28, 2025, for the 2026 Pavement Management Program (PMP) Street and Utilities Improvements project. Backi!round/Discussion At the March 10, 2025 regular Council Meeting, Resolution 2025-025 ordered the preparation of a feasibility report for the 2026 PMP Street and Utility Improvement Project. The proposed improvements include bituminous paving, stormwater improvements, watermain improvements, sanitary sewer improvements, spot concrete curb and gutter repair, and trail improvements on and surrounding areas of: Streets proposed for reclamation: • Karth Lake Drive from the west cul-de-sac to Pleasant Drive • Pleasant Drive from Amble Drive to the north cul-de-sac • Pleasant Circle from the west cul-de-sac to Lexington Avenue (CSAH 51) • Amble Drive from Karth Lake Drive to Lexington Avenue • Amble Circle from Amble Drive to the north cul-de-sac • Cummings Park Drive from the west cul-de-sac to Lexington Avenue Streets proposed for Mill & Overlay: • Karth Lake Circle from Hamline Avenue (CSAH 50) to the south cul-de-sac Page l of 4 In accordance with Council direction, a feasibility report has been prepared that details the existing infrastructure elements, the proposed improvements recommended, neighborhood impacts, estimated costs and financing for the proposed project. The full Feasibility Report consists of 272 pages and is posted on the City's project website (https://www.cityofardenhills.org/1236/2026-PMP-Street-and-Utility-Improvements), a version without the Appendices is attached (Attachment A). At the June 23, 2025 Work Session, City Council was presented with and reviewed the preliminary findings of the feasibility study. The final version of the feasibility report is substantially the same but includes project scope to pursue the Karth Lake pumping operation improvements as described within the Feasibility Report as "Option 2" but also exploring the feasibility of "Option 3" through discussions with the Rice Creek Watershed District. The Feasibility Report also determines the sediment removal near the storm sewer outfalls to not be included. Attached is Resolution 2025-047 which receives the feasibility report and orders the public hearing be held on July 28, 2025. City Staff recommend adoption of the Resolution to have this project proceed to a public hearing. If adopted, staff would mail notices to each property owner in the proposed assessment area stating the time of the hearing, the general nature of the improvements, the estimated project cost, the proposed assessment area, and a statement that a reasonable estimate of the impact of the assessment will be available at the hearing Budget Impact Proposed project funding sources are a combination of the City's Permanent Improvement Revolving (PIR) fund, utility funds, and special assessments for street improvements summarized in the following tables: Proposed Improvements Table Residential Mill & Overlay Areas 2 — Estimated Base Project Residential Industrial Reclamation Reclamation Areas Areas Costs Trails & Retaining Wall Karth Lake Total Project Costs Streets $163,000 $1,229,000 $401,000 - - $1,793,000 Storm Sewer $55,000 $148,000 $13,000 - - $216,000 Sanitary Sewer $23,000 $152,000 $11,000 - - $186,000 Watermain $49,000 $344,000 $74,000 - - $467,000 Trails - - - $248,000 - $248,000 Karth Lake - - - - $179,000 $179,000 Total Project Costs $290,000 $1,873,000 $499,000 $248,000 $179,000 $3,089,000 4 — Estimated Funding Source Funding BreakdownTable Project Total Cost PIR Fund $1,110,000 Assessments $931,000 Utility Fund — Sanitary Sewer $186,000 Utility Fund — Water $467,000 Utility Fund — Surface Water Management $395,000 Total $3,089,000 Page 2 of 4 The total estimated cost of the recommended improvements is $3,089,000. The 2026-2030 CIP budget has been adjusted to reflect these estimated values, which will be discussed further at the July 14 Special Council Work Session. A portion of this project is proposed to be assessed to the benefiting property owners and the remainder through other funding sources. In accordance with the City's Assessment policy, the preliminary assessment for the recommended improvement is calculated as: Residential Reclamation Areas: 50% Estimated Street Project Costs = $614,500 Residential Equivalent Units = 105 Assessment Rate = $5,850 Residential Mill & Overlay Areas 50% Estimated Street Project Costs = $81,500 Residential Equivalent Units = 21 Assessment Rate = $3,880 Industrial Reclamation Areas 70% Estimated Street Project Costs = $280,000 Residential Equivalent Units = 334 (assumes 3 REU's per Acre) Calculated Assessment Rate = $840 per REU To ensure the calculations resulting from the application of the City's assessment policy are in line with an appraiser's opinion of benefit to the properties in each improvement/zoning category, the City enlisted the services of Nagell Appraisal & Consulting to conduct a general benefit appraisal on the properties throughout each unique project area. The general benefit appraisals are included in Appendix D of the Feasibility Report. The general benefit appraisals resulted in a range of benefit values for each improvement/zoning category, as indicated below: Residential Mill & Overlay Areas Single -Family Residential Non -Lakefront Lot Benefit Appraisal Assessment Rate = $3,000 to $4,000 per REU Single -Family Residential Lakefront Lot Benefit Appraisal Assessment Rate = $4,000 to $5,000 per REU Residential Reclamation Areas Single -Family Residential Non -Lakefront Lot Benefit Appraisal Assessment Rate $8,000 to $10,000 per REU Single -Family Residential Lakefront Lot Benefit Appraisal Assessment Rate = $9,000 to $11,000 per REU Page 3 of 4 Industrial Reclamation Areas Office/Industrial Benefit Appraisal Assessment Rate (up to 5 Acres) _ $0.15 to $0.25 per SF Office/Industrial Benefit Appraisal Assessment Rate (exceeding 5 Acres) _ $0.02 to $0.05 per SF Since the assessment rates calculated based on the City's assessment policy fell within or below the assessment rate range for each improvement/zoning category, it is proposed to maintain the assessment rates calculated based on the City's assessment policy for the project, or as directed by the City Council. As the project is designed and competitively bid, the calculated assessment amount will be updated leading up to the adoption of the assessment roll. The project funding is further described on pages 18 through 20 of the Feasibility Report. City staff has also had discussions with Rice Creek Watershed District (RCWD) staff for potential project elements that could be eligible with the RCWD Stormwater Management Grant Program and other RCWD funding programs. Applications for the program are typically due mid -December of each year and project awards are typically 2 months after. Attachments Attachment A: Feasibility Report w/o Appendices Attachment B: Resolution 2025-047 Page 4 of 4 It.- --ARPEN HILLS O & MENK Real People. Real Solutions. Submitted by: Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 P: 952-890-0509 F: 952-890-8065 Attachment A Certification Feasibility Report For 2026 PMP Street & Utility Improvements City of Arden Hills Arden Hills, Minnesota City Project No. PW-26-0100 BMI Project No. 25X.137753 July 14, 2025 PROFESSIONAL ENGINEER I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. i Signature: Typed or Printed Nam Brad Fisher, PE Date: 07/14/2025 License Number: 56595 Prepared by: Bolton & Menk, Inc. Certification 2026 PMP Street & Utility Improvements 125X.137753 TahIP of Contents I. INTRODUCTION.....................................................................................................................................1 II. BACKGROUND.......................................................................................................................................1 III. EXISTING CONDITIONS..........................................................................................................................2 A. Streets...........................................................................................................................................2 B. Sanitary Sewer.............................................................................................................................. 3 C. Watermain....................................................................................................................................3 D. Storm Sewer.................................................................................................................................4 E. Stormwater Management............................................................................................................4 F. Karth Lake Pump System..............................................................................................................4 G. Trails..............................................................................................................................................4 H. Retaining Wall...............................................................................................................................5 IV. PROPOSED IMPROVEMENTS................................................................................................................5 A. Streets...........................................................................................................................................5 B. Sanitary Sewer.............................................................................................................................. 6 C. Watermain....................................................................................................................................6 D. Storm Sewer................................................................................................................................. 7 E. Stormwater Management............................................................................................................8 F. Karth Lake Pump System............................................................................................................11 G. Trails............................................................................................................................................13 H. Retaining Walls...........................................................................................................................14 V. STAKEHOLDER COORDINATION..........................................................................................................14 A. Private Utilities...........................................................................................................................14 B. Public Involvement.....................................................................................................................14 C. RCWD Grant Opportunities........................................................................................................15 VI. RIGHT-OF-WAY, EASEMENTS, AND PERMITS.....................................................................................15 VII. ESTIMATED COSTS..............................................................................................................................17 VIII. FUNDING & ASSESSMENTS.................................................................................................................18 IX. PROJECT SCHEDULE............................................................................................................................20 X. CONCLUSION.......................................................................................................................................21 Tables Table1— Existing Streets.............................................................................................................................. 2 Table 2 — Estimated Base Project Costs......................................................................................................17 Table 3 — Estimated Alternate Project Costs..............................................................................................17 Table 4 — Estimated Funding Breakdown................................................................................................... 20 Prepared by: Bolton & Menk, Inc. Table of Contents 2026 PMP Street & Utility Improvements 125X.137753 Appendix Appendix A: Figures Appendix B: Preliminary Cost Estimate Appendix C: Preliminary Assessment Roll Appendix D: General Benefit Appraisals Appendix E: Public Feedback Appendix F: Geotechnical Report & Sediment Sampling Report Prepared by: Bolton & Menk, Inc. Table of Contents 2026 PMP Street & Utility Improvements 125X.137753 I. INTRODUCTION The Arden Hills City Council approved a Professional Services Agreement on March 10, 2025 which ordered the preparation of a Feasibility Report for the 2026 Pavement Management Program (PMP) Street & Utility Improvements project. This report will examine the feasibility of proposed improvements to the roadway and utilities within the 2026 PMP project area. The following streets, trail segments, and the surrounding areas, are proposed for improvements: • Karth Lake Drive from the west cul-de-sac to Pleasant Drive • Pleasant Drive from Amble Drive to the north cul-de-sac • Pleasant Circle from the west cul-de-sac to Lexington Avenue (CSAH 51) • Amble Drive from Karth Lake Drive to Lexington Avenue • Amble Circle from Amble Drive to the north cul-de-sac • Karth Lake Circle from Hamline Avenue (CSAH 50) to the south cul-de-sac • Cummings Park Drive from the west cul-de-sac to Lexington Avenue • Select trail segments on the east side of Cummings Park, connecting to the Lexington Avenue trail See Figure 1 in Appendix A for the proposed project location map. This report reviews the existing conditions in the project area and discusses, in detail, the proposed improvements. These proposed street improvements consist of two construction methods, each determined as a result of deteriorating street pavement conditions and proposed improvements to the watermain, sanitary sewer, and storm sewer infrastructure. The first pavement improvement method is the milling and overlaying of the existing roadway pavement with a new wearing course. The second method is the full depth reclamation of the roadway, a process that pulverizes the existing roadway to create a suitable base for new non -wear course and wear course pavement to be installed. The report also provides preliminary cost estimates for the proposed improvements with financing for the project coming from a combination of special assessments, the City's general tax levy, and the City's utility funds. If the City decides to proceed with the proposed street and utility improvements described in this report, it is anticipated construction would begin in 2026 as shown in the detailed project schedule found later in this report. II. BACKGROUND The city's Capital Improvement Plan (CIP) identifies proposed projects, their associated costs, and funding for a five-year period. The streets evaluated in this report were identified in The City of Arden Hills's 2025 CIP for construction in the year 2026. The project area is primarily residential with a park area separating the residential properties from the industrial properties surrounding Cummings Park Drive. The project areas were originally constructed as part of five platted developments identified to have been completed primarily in the late 1970's. The proposed improvements discussed in this report took into consideration the available documents and data related to the project areas, including but not limited to the City of Arden Hills 2040 Comprehensive Plan, record drawings, geotechnical reports, Pavement Condition Index (PCI) ratings, sanitary sewer televising inspections, watermain break and leak history, and field observations conducted by city public works staff. Prepared by: Bolton & Menk, Inc. INTRODUCTION 2026 PMP Street & Utility Improvements 125X.137753 Page 1 III. EXISTING CONDITIONS A. Streets The streets within the proposed project area are all predominantly residential streets with urban street sections consisting of bituminous pavement and B618 or surmountable concrete curb and gutter. The roadways provide a drive lane in each direction and parking along the curb lines. The exception to this is Cummings Park Drive, which consists of a partially median divided urban street section with no parking. The project areas were originally constructed as part of five platted developments identified in the RFP as having been completed primarily between 1977 and 1979 except for the Boston Scientific campus, which was re -platted in 2015. Since the infrastructure's initial construction, city pavement management records indicate the most recent structural pavement improvement projects include: • Amble Drive —1994 Reconstruction • Amble Circle, Karth Lake Drive, Pleasant Drive (between the north and south cul-de- sacs), and Pleasant Circle — 2003 Mill & Overlay • Cummings Park Drive and Pleasant Drive (from Amble Drive to the south cul-de-sac) — 2003 Reconstruction • Karth Lake Circle — 2007 Reclamation The project area includes over 130 properties adjacent to the street improvements. Table 1 below shows the existing street widths from face of curb to face of curb, approximate right- of-way widths, and current PCI ratings of the street pavements. Table 1 — Existing Streets Street Name Extents Street Width ROW Width PCI Rating Hamline Avenue to Karth Lake Circle 34-ft 60-ft 66 South cul-de-sac West cul-de-sac to Karth Lake Drive 34-ft 60-ft 45 Pleasant Drive West cul-de-sac to Pleasant Circle 34-ft 60-ft 45 Lexington Avenue Karth Lake Drive to Amble Drive 34-ft 60-ft 20 Lexington Avenue Amble Drive to Pleasant Drive 28-ft 60-ft 45 South cul-de-sac South cul-de-sac to Pleasant Drive 34-ft 60-ft 45 North cul-de-sac Amble Drive to Amble Circle 34-ft 60-ft 18 North cul-de-sac West cul-de-sac to Cummings Park Drive 42-ft — 70-ft 75-ft—100-ft 39 Lexington Avenue The current PCI ratings for the proposed project streets range from 18 to 45, except for Karth Lake Circle, which is rated 66. The bituminous pavement within the study area exhibits wear and distress due to traffic loading as well as typical weathering effects experienced with aged asphalt pavement. The existing pavement contains surface delamination, transverse cracking, longitudinal cracking, some potholing, and some alligator -type cracking. Prepared by: Bolton & Menk, Inc. EXISTING CONDITIONS 2026 PMP Street & Utility Improvements 125X.137753 Page 2 Alligator cracking in pavement is an indicator of potential subgrade problems. The street pavements are in generally poor condition and have seen an increased need for maintenance operations which are all indications that the street pavements are in need of varying levels of rehabilitation. Cores with soil borings and a geotechnical evaluation were completed throughout the project area by Braun Intertec and the report is included in Appendix F. The existing bituminous pavement thickness generally ranges from 3.5 to 5.5 inches with a few select areas of thicker pavement, up to 11 inches. The existing aggregate base thickness generally ranges from 5 to 8 inches, with a few areas of thicker aggregate base and a couple of locations of thinner aggregate base. The areas with thinner aggregate base may require additional stabilization and will need to be identified during construction. Existing subgrade soils found beneath the aggregate base are predominantly a mixture of clayey and sandy soils, with low organic content indicating the material is suitable for reuse onsite during utility work. B. Sanitary Sewer City records show the sanitary sewer system was installed during the various phases of development. The project area is served primarily by polyvinyl chloride (PVC) pipe sanitary sewer mains. The gravity sanitary sewer is part of sewer district M059, with the sewer along Cummings Park Drive being part of sewer district M051, and is predominately 8-inch diameter. The comprehensive sewer plan does not identify changes in pipe diameter within the project area. The existing condition of the sanitary sewer system was documented by videotaping of the sewer main. City Public Works staff completed this televised documentation in the spring of 2025. The televising revealed that the pipes were in generally good condition, with approximately four locations that were identified as needing rehabilitation or repairs. A project questionnaire to property owners indicated that some properties are experiencing sewer service issues but they primarily appear to be issues related to the private service line itself and not the connection to the main. Some of the defects found in the sanitary sewer were pipe deflections, root intrusions, gasket issues, and groundwater infiltration at joints. The groundwater infiltration adds to the volume of wastewater being treated and subsequently the wastewater treatment costs. Sags and offset joints can interfere with the flow of sewage, creating a higher maintenance cost. The project area also includes sanitary Lift Station 13, located at the northwest corner of Pleasant Drive and Karth Lake Drive. The lift station pumps to a 6-inch DIP forcemain which runs west and outlets to the gravity sanitary sewer system on the west side of Hamline Avenue, just south of Karth Lake Circle. Lift Station 13 was last rehabilitated in 2023 and is in excellent condition and the forcemain has no history of breaks. C. Watermain City records indicate that existing watermain within the project area is primarily Ductile Iron Pipe (DIP), varying in size between 6-inches and 8-inches, with 12-inch diameter pipe located on Cummings Park Drive. The watermain system runs throughout the project area and connects to a looped system at most roadway connections. Additionally, there is a watermain loop within utility easements that serves a few properties north of Karth Lake Drive, along County Road 96. This looped watermain runs approximately under the south curb line of County Road 96 and has had a history of some breaks. These breaks cause impacts to the county road which adds additional coordination and expense to the repairs. Prepared by: Bolton & Menk, Inc. EXISTING CONDITIONS 2026 PMP Street & Utility Improvements 125X.137753 Page 3 Beyond the County Road 96 watermain, a review of the City's watermain break historical records did not identify any further breaks or leaks in the project area other than isolated leaky valves, damaged valves, damaged hydrants, and bent valve boxes. This indicates the majority of the watermain pipes are still in good operating condition. City public works staff identified the need for an additional hydrant along Amble Drive and also identified a number of curb stop boxes that are either buried or sticking out of the ground. The comprehensive water plan does not identify changes in pipe diameter within the project area. D. Storm Sewer The existing drainage system has limited storm sewer with outlets into Karth Lake and storm ponds located along Lexington Avenue and CSAH 96. City records indicate that the existing storm sewer within the project area is primarily comprised of Reinforced Concrete Pipe (RCP). The existing drainage pattern within the project area is generally from the exterior project limits in towards Karth Lake. Some of the existing storm outlet aprons are partially or fully submerged within Karth Lake. The City's Public Works staff completed inspections of the existing storm sewer and found these pipes to be in good condition, with minor manhole repairs and replacement of existing castings as necessary. Storm sewer televising identified approximately eight locations with joint separation, cracking, and/or offset joints, that will need to be addressed. E. Stormwater Management Existing grit chambers are located in all storm systems prior to the storm outlets, except the Karth Lake Circle outlet, in an effort to collect sediment and debris before discharging into Karth Lake. A significant amount of overland drainage from the industrial/commercial properties to the south enters Karth Lake along the southeast bank. A previous project was completed in this area to reduce erosion by stabilizing the slope and providing for a culvert crossing under the trails south of Karth Lake. There are a total of five storm water outlet locations included in this project scope within Karth Lake which have accumulated sediment over time (there are six total outlet locations into the lake). These delta locations have collected sediment over time that entered the lake from the storm sewer system. Karth Lake Pump System Karth Lake is a natural occurring lake and is a Public Water as identified by the Minnesota Department of Natural Resources (MnDNR) on their Public Waters Inventory (PWI). There is no emergency overflow for the lake where water can escape to during high water levels without causing flooding conditions. The 100-year floodplain elevation is 938.19 (NAVD 88). As a result, the City installed and operates a manually deployed pump and forcemain system to manage the lake level. The pumped outlet consists of a pump system with a sump pump mounted on a floating raft that pumps through a 6-inch forcemain to the southwest where it outlets in the city storm sewer system at the north side of the Cummings Park Drive cul- de-sac. This system was installed in the early 2000's and is permitted through the MnDNR to maintain lake levels between an elevation of 934.0 and 936.0. G. Trails Existing trails exist within Cummings Park and along the south side of Cummings Park Drive. City staff identified trail segments within Cummings Park, extending west from Lexington Avenue, and along the south side of Cummings Park Drive on the east end, which are in particularly poor condition. These trails are constructed of bituminous pavement and are Prepared by: Bolton & Menk, Inc. EXISTING CONDITIONS 2026 PMP Street & Utility Improvements 125X.137753 Page 4 generally in a deteriorated condition with significant surface delamination and cracking throughout. Other surrounding trails have received more recent maintenance operations are in acceptable to good conditions. The existing trail back to the Karth Lake pump station is only gravel and contributes to erosion in the area. Cores with shallow borings and a geotechnical evaluation were completed throughout the project area by Braun Intertec and the report is included in Appendix F. The existing bituminous trail thickness is generally around 2-inches with the existing aggregate base thickness generally around 2-inches as well. H. Retaining Wall An existing retaining wall surrounds the Karth Lake pump station and electrical box. It is a three -tiered timber retaining wall that is in poor condition and contributes to erosion along the steep bank slopes into Karth Lake. IV. PROPOSED IMPROVEMENTS A. Streets There are two street pavement rehabilitation methods proposed for this project that are based on roadway age, surface deterioration, PCI ratings, and subgrade soils. Streets will be rehabilitated with either a full depth reclamation or mill and overlay based on recommendations from the geotechnical report. Full depth reclamation is a process that pulverizes the existing roadway pavement and mixes it with the existing underlying aggregate material to create a new suitable aggregate base material. The reclaim material is graded and recompacted for the proposed roadway with excess material being hauled away and 4-inches of new bituminous pavement installed in two lifts. A mill and overlay is a process that grinds off the top layer of bituminous pavement and approximately 2-inches of new wear course bituminous pavement is installed over the remaining base bituminous pavement. Both rehabilitation methods will include spot curb and gutter replacements, select base pavement repairs and/or subgrade corrections, and casting or valve box adjustments to the new pavement grade. The spot curb and gutter replacements will be utilized to address sunken or severely damaged curb throughout the project area that inhibits proper drainage. No driveway work is proposed, except as necessitated by spot curb replacements or utility work. All disturbed boulevard areas will be restored with 5-inches of topsoil and new sod or seed and blanket. Select street signs and street name blades are identified for replacement based on a city inventory completed in the summer of 2025. Based on the observed weathering and deterioration found in the pavement cores and soil borings, a 2-inch to 2.5-inch mill and overlay is proposed for the following street: • Karth Lake Circle from Hamline Avenue (CSAH 50) to the south cul-de-sac Based on the observed weathering and deterioration found in the pavement cores and soil borings, an 8-inch to 10-inch full -depth reclamation is proposed for the following streets: • Karth Lake Drive from the west cul-de-sac to Pleasant Drive • Pleasant Drive from Amble Drive to the north cul-de-sac • Pleasant Circle from the west cul-de-sac to Lexington Avenue (CSAH 51) • Amble Drive from Karth Lake Drive to Lexington Avenue • Amble Circle from Amble Drive to the north cul-de-sac • Cummings Park Drive from the west cul-de-sac to Lexington Avenue Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS 2026 PMP Street & Utility Improvements 125X.137753 Page 5 In areas of thinner pavement section, stockpiling of the reclaim to allow for approximately 2-inches of additional subgrade excavation and replacement of the reclaim material to ensure a 6-inch reclaim aggregate base section beneath the bituminous pavement may be necessary. However, the specific limits of these potential areas will not be known until they are under construction for evaluation and will need to be addressed during construction operations, if necessary. See Figure 1 in Appendix A for the proposed project layout identifying the limits of each rehabilitation method. B. Sanitary Sewer Based on the existing sewer pipe age, material type, and televising results, the existing sanitary sewer was found to be in generally good condition. There are a few select defects that are proposed to be rehabilitated as part of the project by means of Cured In Place Pipe (CIPP) sewer lining, sewer pipe grouting, and spot open cut pipe replacement. Most of the proposed sanitary rehabilitation methods are trenchless which will not disturb the above ground infrastructure as all access to the sewer is through existing manholes along the pipe and all services or laterals will be reopened robotically from within the pipe. All sanitary sewer manhole castings within the project areas will be replaced and installed to final grade to provide a smooth/drivable street surface in conjunction with the street resurfacing portion of the project. This work will also include the replacement of all concrete adjustment rings and the installation of an external chimney seal for each applicable manhole structure to reduce inflow of stormwater into the sanitary sewer system. Additionally, "painted on" internal chimney seals will be installed to mitigate deterioration of the concrete adjusting rings and mortar to reduce the need for long term maintenance. No work on structures outside of the street pavement is proposed, unless otherwise identified on the identified utility improvements figure or those identified to be trenchless improvements. City staff completed an inventory of the height of concrete adjusting rings on each sanitary manhole throughout the project area. Those manhole structures identified to have 16- inches of rings or more will be reconstructed, which is the process of removing the top cone section, adding a 1-ft barrel section to the structure, then replacing the cone section. See Figure 5 and Figure 6 in Appendix A for the proposed utility improvements. C. Watermain Based on the existing watermain pipe age and size, the existing watermain was found to be in generally good condition. Proposed watermain improvements include relocation of the watermain on south side of CSAH 96, approximately under the existing curb line. The existing will be abandoned in place and the new watermain will be located approximately 20-ft south, to maintain a 10-ft separation from the existing sanitary sewer that runs parallel. The watermain will be replaced in -kind with 6-inch DIP. All water service lines connected to this segment of watermain are proposed for replacement from the watermain to the property line with new 1-inch diameter copper pipe to individual residences. Curb stops and boxes will be installed at the ROW where the new service pipe connects to the existing service pipe. Constructability will be further evaluated during final design to mitigate impacts to adjacent retaining walls. This may necessitate connecting to the existing water service prior to the retaining walls and potentially a second curb stop on the same service line. Beyond this segment of watermain replacement, water system improvements will include addition of a new hydrant, addition of a new gate valve, replacement of select hydrants, replacement of select gate valves and boxes, and adjusting the remaining gate valve boxes Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS 2026 PMP Street & Utility Improvements 125X.137753 Page 6 within the project pavement areas to final grade to provide a smooth/drivable street surface in conjunction with the street resurfacing portion of the project. Some damaged valve box tops may require replacement. Hydrant replacements will include the associated gate valve and lead. Existing curb stop boxes identified to be buried or significantly sticking up above the surrounding ground level will be adjusted to the proper ground level. A few curb stops that were not located by city staff will have exploratory excavations completed as part of the project in an effort to locate them or replace them further upstream on the service line to be accessible. See Figure 5 and Figure 6 in Appendix A for the proposed utility improvements. D. Storm Sewer Based on the existing storm sewer age, size, and performance, the existing storm sewer was found to be in generally good condition. Storm sewer improvements will include rehabilitations at select locations including CIPP lining, minor pipe replacement, select structure replacements, and riprap rehabilitations at select outlet locations. Some of the work identified will be taking place outside of the roadway area in easements that may necessitate tree removal and restoration of temporary access impacts, including private landscaping facilities in some areas. Stormwater quality improvements will also be implemented to help remove sediments and pollutant loads from entering Karth Lake. This will include the replacement of the last storm sewer structure in the street prior to its outfall into Karth Lake, where an existing grit chamber does not exist. This structure will be replaced with a new structure that includes a sump and SAFL Baffle to capture sediment from continuing downstream. This will allow city maintenance staff to easily access the structure and vac out accumulated sediment. Beyond the work identified above, the remaining storm sewer manhole castings within the pavement of the project areas will be adjusted to final grade to provide a smooth/drivable street surface in conjunction with the street resurfacing portion of the project. Some damaged castings may require replacement (assuming 50%). This work will include the replacement of all concrete adjustment rings for each applicable manhole structure within the pavement limits. Additionally, "painted on" internal chimney seals will be installed to mitigate deterioration of the concrete adjusting rings and mortar to reduce the need for long term maintenance. Catch basins within the existing concrete curb and gutter will not be adjusted, unless otherwise identified for structure replacement or curb replacement surrounding the structure. See Figure 5 and Figure 6 in Appendix A for the proposed utility improvements. Risk Assessment of Submerged Culverts in Karth Lake A bathymetric survey was performed in April 2025 to assess the sediment load near the five submerged outlets to Karth Lake. The survey found some organic sediment was accumulating near the outlets, but the majority of sediment is being pushed out further into the lake and forming sediment deltas. These deltas do not negatively affect the performance of the submerged inlets. There was a noticeable 'hard -bottom' at each outlet location assumed to be a mix of gravel and rock erosion delivered by the storm outlets. However, the limits of the sediment deltas relative to the 'hard - bottom' of Karth Lake's natural lakebed is difficult to delineate. The outlets likely deliver suspended solids and particulates to Karth Lake without creating a clogging issue. Each inlet is clear of sediment and debris and has a free outfall condition. The four of the five outlet pipes to Karth Lake are submerged and fully below the Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS 2026 PMP Street & Utility Improvements 125X.137753 Page 7 normal water level. Submerged pipes that outlet stormwater into static, or landlocked, water bodies typically build up sediment due to standing water. The outlets into Karth Lake were unobstructed likely due to the following: • Sufficient Flow Rate and Velocity - MnDOT recommends RCP stormwater pipes are designed to have a full flow velocity of at least 3 feet per second. This velocity is typically found to 'self -clean' stormwater pipes. Sand and small suspended solids are unable to drop out of the stormwater flow. • Depth of Receiving Water - Karth Lake has sufficient depth and volume for water to freely exit each outfall. No underwater deltas have formed creating a hydraulic jump for water and sediment to backflow into the storm outfalls. Additional risks associated with submerged pipes include: • Freeze/Thaw Cycles — Submerged pipes are subject to increased risk of pitting and cracking due to expanding ice in winter months. Throughout the lifespan of the pipe the structural integrity is much lower than a non -submerged pipe. Many factors can contribute to how fast a submerged pipe cracks including water depth, bedding material, pipe diameter, and weather. Ice build-up is another risk that could lead to upstream flooding particularly in snow melt events. If an outlet is completely blocked with ice, snow melt will be unable to discharge from the drainage system and present surface flooding issues. The amount of freezing weather in any winter season will drive the depth of ice in Karth Lake. The deepest outlets are approximately five feet under the ordinary high water level in Karth Lake and are unlikely to fully freeze. The shallower outlets are more susceptible to being encapsulated by fully freezing conditions but the weather will play a factor in the effect freeze/thaw cycles have on backups to the system and long-term effects. • Sediment Build -Up — No sediment build-up is occurring at these submerged outlets, but the risk is higher than non -submerged outlets. It is possible that in a future snowmelt event or large rain event that transports an unusually high amount of suspended solids and organic matter will clog and fill the pipe. This may create flooding upstream of the clogged outlet and present surface flooding issues. That being said, these observations may be due to the fact that the majority of the existing outlets into the lake have existing grit chambers that are properly performing in general to minimize sediment transport. The fact that there are additional proposed improvements to add or improve sediment capture devices prior to outletting stormwater at remaining locations should help alleviate this concern further. No improvements to the storm outlets are proposed and it is recommended to complete regular condition inspections on each apron to address repairs/replacements on an as -needed basis. Additional evaluation can be completed if proactive improvements are desired which would likely include adding an inline storm structure and flattening the outlet apron to be above the ordinary high water level. E. Stormwater Management Accumulated Sediment Removal A bathymetric survey was performed in April 2025 to assess the sediment load near the five outlets into Karth Lake. The survey found some organic sediment was Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS 2026 PMP Street & Utility Improvements 125X.137753 Page 8 accumulating near the outlets, but the majority of sediment is being pushed out further into the lake and forming sediment deltas. There was a noticeable 'hard - bottom' at each outlet location assumed to be a mix of gravel and rock erosion delivered by the storm outlets. However, the limits of the sediment deltas relative to the 'hard -bottom' of Karth Lake's natural lakebed is difficult to delineate and therefore the total accumulated sediment at each delta is not accurately quantified. Braun Intertec completed sediment sampling from the five outlet locations within Karth Lake to characterize the in -place sediment (future dredge material). These sediment samples were tested and evaluated in accordance with the Minnesota Pollution Control Agency's (MPCA) current best management practice for Managing Dredged Materials. Sediments observed during the completion of the borings consisted primarily of dark brown to black silty sand with organic materials noted at four of the locations. Based on analytical results from the sampling and testing, sediment from location 0-1 falls within the management Level 1 characteristic, sediment from locations 0-2, 0-4, and 0-5 falls within the management Level 2 characteristic, and sediment from location 0-3 falls within the management Level 3 characteristic. Therefore, sediment removal operation will require segregation of material from each location, or it all will be required to be treated at the most restrictive sediment management level. Unlike stormwater ponds, it is not possible to completely drain Karth Lake to perform sediment removal operations. Therefore, specialty construction methods will be required to conduct the operations. It is assumed that the accumulated sediment is generally contained within an approximate 100-foot radius of the outlet location. Easements exist over each of the four storm sewer outlets that run between residential houses and the fifth outlet comes from within Cummings Park, which is property owned by the City. However, the grades down to the lake, trees, and private landscaping features may make access to each location difficult or infeasible within the confines of the existing easements, especially as it relates to trucking out the excavated sediment. Three options for sediment removal operations were considered as part of this report but additional data collection and evaluation would be required during final design to verify feasibility of the selected option at each location, if proposed for inclusion as part of the project. • Cofferdams and dewatering — This operation involves the installation of temporary steel sheet piling around the anticipated sediment delta to create a cofferdam at each outlet location. This would then allow for the outlet locations to be dewatered utilizing pumps to expose the lake bottom. The accumulated sediment would then be removed by means of an excavator and hauled off in dump trucks. Dump truck access to the water within the existing easements appears unlikely due to existing grades. Therefore, the excavator will likely need to stockpile the material on the bank of the lake and then have it transported up to dump trucks at the street via skid steers or similar small equipment that can better traverse the landscape. Each easement will require tree removal and most will require removal of private landscaping features to accommodate access. At the conclusion of sediment removal operations, the steel sheet piling is removed and impacted areas are restored. • Hydraulic dredging — This operation involves the removal of accumulated sediment using hydraulic forces from a boat/barge to suction up the materials. This is most commonly used to maintain channel depths for marine Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS 2026 PMP Street & Utility Improvements 125X.137753 Page 9 travel but has a number of other applications, including targeted sediment removal. This operation is less exact as verification of where the material is removed from and the exact volume is not accurately defined and the boat will not be able to get into shallow waters. The benefit to this operation is that only a singular access point to the lake is required and it is less impactful. However, to the best of our knowledge, there is no existing access location that can accommodate a boat launch which means one would need to be temporarily constructed. It is anticipated that this access would come from the Cummings Park area and would require significant tree removal and re- grading to accommodate. • Vacuum trailer — This operation involves sucking out accumulated sediment utilizing suction. Similar to a vacuum truck, a vacuum trailer is a smaller piece of equipment that is hitch mounted to a pickup truck which allows for it to be more accessible. This operation is the least exact as verification of the material removed and quantity is not accurately defined. However, it will certainly provide benefit in removing accumulated sediment to the extent practical. Pickup truck and trailer access to the water is required and may require temporary improvements within easements to accommodate. Each easement will require tree removal and most will require removal of private landscaping features to accommodate access. At the conclusion of sediment removal operations, impacted areas are restored. Consideration was made to performing sediment removal operations in the winter, when the lake is frozen to allow for easier access to the various outlet locations. However, a lack of safe means to access the sediment beneath the ice for removal limited the considerations for this option. Based on the options evaluated relative to the City's stated goal for sediment removal, costs were evaluated for the cofferdams and dewatering option and included as a design alternate to keep costs separated for consideration on whether or not to incorporate with the project. If the accumulated sediment is not removed as part of the project, there are limited risks in the short term as the storage capacity is so large on a lake of this size, however, its removal provides benefit to the lake's water quality. With other improvements proposed as part of the project, sediment making its way to the lake via the storm sewer system should be further minimized. The only remaining major contributors to sediment accumulation in the lake after the project includes erosion from the banks of the lake and organic matter falling from trees around the lake (assuming the sediment capture devices incorporated into the storm sewer system are regularly maintained). See Figure 1 in Appendix A for the proposed project layout identifying the limits of each proposed sediment removal location in Karth Lake. The sediment sampling data and associated report completed by Braun Intertec is included in Appendix F. Stormwater Pond BMP — Phase 2 Steep slopes from the industrial/commercial properties to the south towards Karth Lake to the north have caused major erosion and sediment pollution into the southern end of Karth Lake. A study was performed by Ulteig Engineers, Inc. in 2020 to explore a solution. The "Phase 1" project solutions included realigning the existing eroded swale to a zig-zag pattern to reduce slope and establishing a vegetated bottom and sides to minimize soil disturbance and erosion. As part of that study, a "Phase 2" improvement to treat the runoff was identified. Prepared by: Bolton & Menk, Inc. 2026 PMP Street & Utility Improvements 125X.137753 PROPOSED IMPROVEMENTS Page 10 The Phase 2 improvement is proposed for design and construction as part of the 2026 PMP project and includes installation of a stormwater BMP to treat stormwater runoff from the Boston Scientific Campus and Cummings Park before it reaches Karth Lake. The stormwater BMP retention pond would be located at the southeast side of the lake, where the Phase 1 improvement outlets under the trail. No water from the site is currently treated causing pollutant concerns for Karth Lake and Valentine Lake, which receives the pumped flow leaving Karth Lake. Valentine Lake is impaired for chloride and nutrients and will benefit from any water quality benefits to Karth Lake. Two BMP options, a wet pond and an infiltration basin, were explored to treat this stormwater runoff. With the proximity to Karth Lake, groundwater elevation will likely be within 3 feet of the final infiltration depth and make infiltration infeasible. A wet pond is likely the best option for this site. This location receives approximately 11 acres of drainage area, with 5.5 acres of that being impervious. According to Rice Creek Watershed Districts rule of 1.1 inches of runoff over the contributing impervious area, the water quality volume that would be required if the entire area was developed or reconstructed today is listed in the table below: Stage Storage Goals Volume Required (Ac-Ft) Volume (Cu-Ft) Dead Pool 0.452 19674 Live/WQV 0.499 21746 Total 0.951 41420 In order to accommodate that volume of pond, it is estimated that the pond itself will be approximately % acre in size and its impacts will extend beyond that to tie into existing grades and for associated storm sewer installations. However, there isn't sufficient space between the Phase 1 outlet and Karth Lake to accommodate that area of pond. Therefore, it is proposed to design the pond to the maximum size feasible with the space available. Based on the scale of the proposed stormwater pond and the proposed location, it should be noted that significant tree removals will be necessary to accommodate its construction. This improvement was originally identified as part of the Karth Lake Management Action Plan. See Figure 1 in Appendix A for the proposed stormwater BM retention pond location. F. Karth Lake Pump System The Karth Lake Improvement District (KLID) consists of Karth Lake's lakefront property owners. The KLID modeled the pump operations and has made a recommendation to revise operations to limit the lake to a 6-inch bounce level between 935.0 and 935.5 to help alleviate shoreline erosion by allowing vegetative growth to maintain and stabilize the shoreline. Three options to implement this improvement to the pump system were evaluated as part of this feasibility report. The KLID had previously conducted their own research and coordinated with Joy Loughry, Water Monitoring and Surveys Unit Supervisor for the MnDNR which were all considered in development of these options. Option 1 Maintain the existing —350 GPM deployable pump and install a cloud -connected water logging device to more accurately determine when to deploy and remove the pump from Karth Lake. Prepared by: Bolton & Menk, Inc. PROPOSED IMPROVEMENTS 2026 PMP Street & Utility Improvements 125X.137753 Page 11 It is recommended to utilize an In -Situ Vulink with a Rugged Troll200 water logging device. This device will sit in an anchored Rugged Buoy near the deployable pump location in Karth Lake. The Rugged Troll200 Data Logger is capable of monitoring surface water and will allow the city to monitor the water level of Karth Lake from an online application. The batteries included with the In -Situ Vulink will power the logger with a manufacturer estimated 10- year lifespan. a. Approximate Construction Cost: $10,000 Annual inspections of the system are recommended to keep the system operating as it should but battery replacement and an annual telemetry subscription are the only anticipated ongoing maintenance/costs over the life of the system. Option 2 Install a new 48-inch diameter, 6-foot deep concrete manhole structure to place the existing deployable pump in. Install a submerged 18-inch RCP skimmer pipe below the normal lake level to direct lake water from Karth Lake to the pump manhole while also mitigating the influences of wave action and wind on the water logging device. This installation to connect the system to the lake will require specialty installation measures to allow for installation of the culvert within the lake footprint, such as temporary steel sheet piling or similar. Install water monitoring logger and create automated on/off water elevation triggers. The existing "350 GPM pump will be deployed from spring to fall and will operate automatically to maintain desired water levels. The pump will connect from the new location to the existing 6-inch forcemain that outlets to the gravity storm network on Cummings Park Drive. It is recommended to use the OTT PLS 500 Pressure Level Sensor. This water logging device will be housed in the manhole structure or stilling well. The OTT PLS 500 will be paired with a Sutron SatLink31 or approved equal, to log and transmit data. Power to the system will be supplied with 12V DC power from a solar panel. Electrical components needed include a 33 AH battery, 20W solar panel, solar regulator, equipment enclosure, mounting, and orifice line conduit. a. Approximate Construction Cost: $80,000 Annual inspections of the system are recommended to keep the system operating as it should but minor part replacements and annual telemetry subscription are the only anticipated ongoing maintenance/costs over the life of the system. Option 3 Install a new permanent lift station that includes an 18-inch skimmer pipe installed below the normal water level for Karth Lake, that directs water to a lift station vault with a permanent stormwater pump and potentially upgraded forcemain. This installation to connect the system to the lake will require specialty installation measures to allow for installation of the culvert within the lake footprint, such as temporary steel sheet piling or similar. This upgrade will also include a cloud connected water logging device and will likely require an upgraded electrical service to the lift station to provide adequate power for the proposed pump. To efficiently maintain a bounce of 0.5 feet in Karth Lake a new lift station was preliminarily sized with the limited information available to understand associated costs. The existing pumped flow rate of —350 GPM was found to be inefficient and require pumping for extended periods of time to return Karth Lake to the ordinary high water surface elevation. This option includes upsizing the existing pump to quickly return Karth Lake to pre -rainfall levels and maintain a more consistent bounce. When installing a new pump, the existing 6- Prepared by: Bolton & Menk, Inc. 2026 PMP Street & Utility Improvements 125X.137753 PROPOSED IMPROVEMENTS Page 12 inch force main will likely need to be upsized to handle the increased flow rate, but additional evaluation will be required based on the selected improvements. The electrical service will also need to be upgraded to provide sufficient power to the pump. The pump will be placed in a concrete vault along with an automated water surface float. This float will trigger the pump on and off according to preset water levels. This is the most robust and expensive of the options but provides the greatest benefit to the residents of Karth Lake and the city. b. Approximate Construction Cost: $500,000+ Annual inspections of the system will be required and ongoing maintenance/costs will be similar to other lift stations throughout the city. It is assumed that if this option were selected, City Public Works staff would provide information on components utilized on existing lift stations throughout the city to provide seamless integration and operation for staff. If selected, a more thorough analysis of the existing system, required pump size, required electric needs, and whether the forcemain requires replacement or not will be required. Understanding long lead times for control panels, it should be noted that this option will likely take in the neighborhood of 18 months to construct, depending on final selections. Conclusions While Option 3 is the best option for monitoring and operation, it also comes with significantly higher construction costs than the other options. Options 1 and 2 both provide cost-effective improvements that can be implemented with relative ease. All three options can be further customized to meet the city's needs and final costs will depend on the options selected, including preference for cellular or satellite telemetry. While the city's current operations meet the requirements of their permit, it is difficult for the limited city resources to always stay apprised of the current lake conditions and needs. Therefore, improvements could be made to alleviate staff time allocated to monitoring the lake elevation and/or pump deployment/removal and free that time up for other important city services. And improvements would help to meet the request of the KLID board to better manage the lake elevations to a more restrictive level than is required under the city's permit requirements. The City and the KLID board should have discussions on potential cost sharing options and what improvement option best fits with the goals of each organization. The selected option will be further evaluated and incorporated into the final design of the project. Costs for these improvements are not included in the base project costs but are separated out as options for the City's consideration. G. Trails Given the thin existing trail section, reclamation of the trails is not recommended. The proposed trail improvements for select trail segments in Cummings Park include removal of the existing bituminous pavement (where applicable), supplementing the existing remaining gravel as needed to construct the proper aggregate base section, and repaving the trails with new bituminous on the aggregate base materials. For the identified segment of existing trail that is only gravel, it will be top -dressed with additional reclaim material as necessary, graded, and paved to provide access to the Karth Lake pump station. The trail replacement limits were extended west to the Cummings Park entrance due to damage anticipated with construction access to the Karth Lake pump station and the proposed new stormwater pond. The trails are proposed to be replaced, in kind, matching the existing trail alignments, widths, and elevations except where improvements make sense to improve drainage patterns. Due to the existing site topography, some segments of these existing trails appear Prepared by: Bolton & Menk, Inc. 2026 PMP Street & Utility Improvements 125X.137753 PROPOSED IMPROVEMENTS Page 13 to be quite steep and may not be feasible to improve to strict compliance with Americans with Disabilities Act (ADA) requirements. Additionally, ADA improvements will be implemented at two pedestrian ramp locations on the west end of Cummings Park Drive. The trail coming from the north is proposed to be realigned west to provide for a shorter and more perpendicular pedestrian crossing. The older trail pavement along the south side of Cummings Park Drive will also be replaced as part of the project (the first approximately 500-feet from Lexington Avenue). Finally, the trail segment along the south side of County Road 96 will also require replacement due to impacts from the proposed watermain work in the area. See Figure 1 in Appendix A for the proposed project layout identifying the trails to be rehabilitated and the locations of ADA pedestrian ramp improvements. H. Retaining Walls In coordination with the trail improvements, the existing three -tiered timber retaining wall near the Karth Lake pump station is proposed for replacement. It will be replaced with a modular block retaining wall or a slope/bank stabilization product and designed to mitigate undermining and erosion directly into Karth Lake. The constructability of this retaining wall improvement will be further evaluated during final design to determine impacts to the existing electric service box behind the existing wall. Depending on options, the electric service box may necessitate relocation. See Figure 6 in Appendix A for the proposed retaining wall replacement. V. STAKEHOLDER COORDINATION A. Private Utilities A private utility coordination meeting will be held with private utility companies that have facilities within the project area to understand the presence of existing overhead or underground facilities and plans for infrastructure upgrades or necessary relocations during the final design phase of the project. Based on the scope of this project primarily being a rehabilitation project, major conflicts are not anticipated but will be verified during the final design process. During coordination with these companies, the potential for coordinating fiber installations to provide home service will be discussed to minimize long-term impacts, if there are plans to provide this service. Public Involvement An online survey, posted from March to April 25, 2025, provided residents and property owners with an opportunity to provide feedback on the proposed improvements and identify information on the existing conditions within the project area. The mailing area included all properties adjacent to the proposed street improvements, as well as all properties along Karth Lake as part of the Karth Lake Improvement District (KLID) due to the considerations given to work in/along the lake. The feedback received included a lot of property specific information, but several common themes were also identified from the completed surveys. The common themes include concerns over impacts to irrigation systems, dog fences, private electric wiring, and landscaping, concerns regarding erosion over Cummings Park trails, concerns over street patches due to private sewer repairs, concerns over how the project will be assessed, existing drainage issues, interest in attracting telecom companies to install fiber internet, interest in adding street lighting, support for sediment capture BMP's prior to it entering the lake and general water quality improvements, and support for the KLID board's request for lake level monitoring/pumping Prepared by: Bolton & Menk, Inc. STAKEHOLDER COORDINATION 2026 PMP Street & Utility Improvements 125X.137753 Page 14 improvements including to the associated retaining wall, hose and control panel. The general consensus over the condition of the existing roadway pavement throughout the project area is that it is deteriorated to fair, generally showing public support for the proposed street improvements. The results of this survey were considered during the development of this feasibility report and items within the scope of the project were incorporated to address the feedback received. It should be noted that to align with city policy, potential damage to irrigation systems will be repaired as part of the project by the selected contractor, however, potential damage to dog fences is the responsibility of the homeowner to repair. A summary of the responses received from the resident survey can be found in Appendix E, with personal information redacted. Another opportunity for public involvement will be at a public open house, tentatively scheduled for November of 2025, to share the proposed project design. Feedback from the open house will be considered and incorporated into the final design as directed by city staff. A final public informational meeting will be held after the final design is better defined but prior to construction of the project. C. RCWD Grant Opportunities RCWD indicated they are supportive of the proposed Karth Lake pumping improvements to implement lake level monitoring and potential automation of the pump system. It was indicated that they would be a potential funding partner depending on what improvements are proposed for implementation and what the associated financial impact is associated with the improvements. City staff will approach RCWD again after receiving direction on the Karth Lake pumping improvements to continue discussions on potential financial support. Any potential financial support for these improvements would not be through a grant program and would be through other funding mechanisms to help support the goals of the watershed. Their support stems from a desire to help stabilize the shoreline level at 935.0 to 935.5 (as opposed to 934.0 to 936.0) which would help alleviate shoreline erosion by allowing vegetative growth to maintain and stabilize the shoreline. Existing RCWD grants are available this fiscal year and there are three improvements identified with this project that were confirmed to be eligible for application through these programs. The RCWD's Stormwater Management Grant is a 50/50 cost share with up to a $100k grant award, in total. Applications are due around mid -December with awards anticipated in Spring of 2026. This application timeline aligns well with the proposed schedule for the 2026 PMP project. The incorporation of new sump storm structures with SAFL Baffles to help trap sediment from continuing downstream and into Karth Lake is one eligible improvement for this grant. The other improvement would be the construction of a new stormwater pond to treat stormwater before entering Karth Lake (a continuation of the previously completed "Phase 1" slope stabilization project). The RCWD's Water Quality Grant opens at the beginning of the year and is available until funds run out. Given the proposed schedule for the 2026 PMP project, this may or may not be available when plans are finalized and ready for submission. If available, the replacement of the retaining wall near the Karth Lake pump station would be eligible for this grant to alleviate erosion coming from the failing wall. VI. RIGHT-OF-WAY, EASEMENTS, AND PERMITS All work on the project is anticipated to take place within existing city right-of-way or easements. Prepared by: Bolton & Menk, Inc. RIGHT-OF-WAY, EASEMENTS, AND PERMITS 2026 PMP Street & Utility Improvements 125X.137753 Page 15 However, after completing final design, it is possible that temporary easements or right -of -entries may be necessary to construct the project. For various work items, minor encroachment onto private property may be beneficial in order to achieve a better overall quality of work. It is assumed that project staff will discuss these with property owners and obtain right -of -entries on a case -by -case basis. These items include water service and curb box installation, sanitary service installation, retaining wall installation, and driveway connections. This will be evaluated in detail towards the end of the final design process to identify any temporary easement or right -of -entry needs, particularly as it relates to the work beyond the roadways. The project area is within the jurisdiction of the Rice Creek Watershed District (RCWD) and therefore requires compliance with their rules and regulations. A meeting was held with RCWD staff on May 29th, 2025 to understand how their rules and regulations apply to the proposed project. The project falls under the Public Linear Project category for Stormwater Management rules and therefore stormwater management is not required unless the project disturbs one acre or more of new or reconstructed impervious surface's underlying native soils. Being that the project is primarily a rehabilitation project and plans to leave the existing base pavement, aggregate base, and/or reclamation material in place, the disturbance to underlying native soils where impervious surface is proposed is currently calculated to be under the one -acre threshold and stormwater management permitting is not anticipated. An Erosion & Sediment Control Plan permit will be required through the RCWD associated with the project's erosion control plan. A wetland delineation was conducted during the spring of 2025 to identify the wetlands surrounding the proposed improvements and submitted to the appropriate agencies for concurrence of wetland types and boundaries. Permitting associated with anticipated wetland impacts will be submitted to the appropriate agencies for approval at the conclusion of final design and is expected to meet the conditions for a temporary impact permit associated with the Wetland Conservation Act (WCA) requirements. Karth Lake is identified as a Public Water and therefore additional permitting is required for the dewatering of Karth Lake associated with the accumulated sediment removal work, if approved. This will require, at a minimum, a Minnesota Department of Natural Resources (MnDNR) Public Waters Work Permit. Additionally, existing, adjacent wetlands have potential additional associated permitting needs related to the accumulated sediment removal work, if approved. It is recommended the project's final design scope be modified to complete the necessary topographic surveys and wetland delineations to move forward with the proposed backyard storm sewer improvement work, if approved for final design. • MPCA Construction Stormwater Permit • MDH Public Watermain Plan Review Permit • Ramsey County ROW Permit • RCWD Erosion & Sediment Control Permit (Rule D) • RCWD Floodplain Alteration Permit (Rule E) • RCWD Appropriation of Public Waters (Rule J) • WCA Permits & RCWD Wetland Alteration (Rule F) • MnDNR Public Waters Work Permit o Including confirmation of any adjustments to the city's existing permit for pumping operations due to adjusting the OHWL Prepared by: Bolton & Menk, Inc. RIGHT-OF-WAY, EASEMENTS, AND PERMITS 2026 PMP Street & Utility Improvements 125X.137753 Page 16 VII. ESTIMATED COSTS Detailed estimates of probable construction costs have been prepared for the improvements described in this report and are included in Appendix B. All costs are based on anticipated unit prices for the 2026 construction season based on actual bid prices for similar projects. Actual costs will be determined through competitive bids following the final design for the project. All estimated costs also include a 10% contingency and 27% overhead allowance for legal, engineering, administrative, and finance costs. Table 2 below contains a summary of the estimated total project costs for the recommended base project improvements, inclusive of construction costs, contingency, and overhead allowance. Proposed Improvements Table Residential Mill & Overlay Areas 2 — Estimated Residential Reclamation Areas Base Project Industrial Reclamation Areas Costs Trails & Retaining Wall Karth Lake Total Project Costs Streets $163,000 $1,229,000 $401,000 - - $1,793,000 Storm Sewer $55,000 $148,000 $13,000 - - $216,000 Sanitary Sewer $23,000 $152,000 $11,000 - - $186,000 Watermain $49,000 $344,000 $74,000 - - $467,000 Trails - - - $248,000 - $248,000 Karth Lake - - - - $179,000 $179,000 Total Project Costs $290,000 $1,873,000 $499,000 $248,000 $179,000 $3,089,000 One design alternate was evaluated as part of the preliminary design for the potential removal of accumulated sediment at five delta locations in Karth Lake. Also, three options were evaluated for improvements to the Karth Lake pump system to better monitor the lake level and possibly automate the pump operations. A summary of the estimated project costs associated with the design alternate and the estimated project costs associated with the three design options is presented in Table 3 below (includes 10% contingency and 27% overhead). Alternate Project Costs Proposed Improvements Karth Lake Total Construction Costs Alternate 1 - Karth Lake $575,000 $575,000 Sediment Removal Option 1— Karth Lake Pump $14,000 $14,000 System Improvements Option 2 — Karth Lake Pump $112,000 $112,000 System Improvements Option 3 — Karth Lake Pump $500,000+ $500,000+ System Improvements It is planned to bid the project with a bid alternate for the Karth Lake dredging work and the Karth Lake pump system improvements, if approved. This will allow flexibility to include or remove these work items from the project based on the actual prices bid by the contractor to complete the work. Prepared by: Bolton & Menk, Inc. 2026 PMP Street & Utility Improvements 125X.137753 ESTIMATED COSTS Page 17 VIII. FUNDING & ASSESSMENTS Assessments for street improvement costs are proposed to be levied to benefiting properties as outlined in Minnesota Statute 429 and the City of Arden Hills Assessment Policy. A preliminary assessment roll was compiled for all adjacent benefitting properties per the City's assessment policy and is included in Appendix C. Identified properties were proposed to be assessed at a calculated assessment rate of 50% of the street project costs for residential properties and 70% of the street project costs for commercial/industrial properties. The street project costs were split between mill & overlay improvements and reclamation improvements for each property zoning classification. To determine properties eligible for assessment, each property's frontage and access to the street(s) proposed for improvements were evaluated (including access via private roads and shared driveways, specifically in the case of Cummings Park Drive). As indicated in the City's assessment policy, properties with frontage abutting a street identified for improvement shall be assessed on a unit basis at the calculated assessment rate, however, corner lots shall be assessed on the street that is used for the mailing address. Further, "the City Council shall retain the right to review each project on its own merit and deviate from any portion of the Assessment Policy Manual, as it deems proper. These deviations may occur in unique situations or where application of the policy produces unfair or undesirable results. The residential equivalent assessment rate shall be determined by the City Council." The project area includes a few unique property situations as it relates to the city's assessment policy. Five of the industrial properties identified for assessments have access to Cummings Park Drive, either directly, from a private road, or from a shared driveway, but do not have a Cummings Park Drive address. Further, one of these properties has alternative access options to County Road F. Each of these properties have been included in the assessment calculations but the City Council should specifically evaluate these properties, in addition to the project as a whole, to determine if the City's assessment policy was accurately applied. Assessments for the proposed street improvements were calculated using the Residential Equivalent Unit (REU) method as outlined in the City's assessment policy. Each property eligible for assessment was identified as either a residential mill & overlay property, residential reclamation property, or industrial reclamation property based on the proposed street improvement classification and the associated property zoning. The assessable costs for each improvement/zoning category were divided by the number of eligible REU's to determine an assessment rate for each improvement/zoning category. Calculations for the estimated assessment rates are provided below: Residential Mill & Overlay Areas 50% Estimated Street Project Costs = $81,500 Residential Equivalent Units = 21 Calculated Assessment Rate = $3,880 per REU Residential Reclamation Areas 50% Estimated Street Project Costs = $614,500 Residential Equivalent Units = 105 Calculated Assessment Rate = $5,850 per REU Prepared by: Bolton & Menk, Inc. 2026 PMP Street & Utility Improvements 125X.137753 FUNDING & ASSESSMENTS Page 18 Industrial Reclamation Areas 70% Estimated Street Project Costs = $280,000 Residential Equivalent Units = 334 (assumes 3 REU's per Acre) Calculated Assessment Rate = $840 per REU To ensure the calculations resulting from the application of the City's assessment policy are in line with an appraiser's opinion of benefit to the properties in each improvement/zoning category, the City enlisted the services of Nagell Appraisal & Consulting to conduct a general benefit appraisal on the properties throughout each unique project area. The general benefit appraisals are included in Appendix D. The general benefit appraisals resulted in a range of benefit values for each improvement/zoning category, as indicated below: Residential Mill & Overlay Areas SF Residential Non -Lakefront Lot Benefit Appraisal Assessment Rate = $3,000 to $4,000 per REU SF Residential Lakefront Lot Benefit Appraisal Assessment Rate = $4,000 to $5,000 per REU Residential Reclamation Areas SF Residential Non -Lakefront Lot Benefit Appraisal Assessment Rate = $8,000 to $10,000 per REU SF Residential Lakefront Lot Benefit Appraisal Assessment Rate = $9,000 to $11,000 per REU Industrial Reclamation Areas Office/Industrial Benefit Appraisal Assessment Rate (up to 5 Acres) _ $0.15 to $0.25 per SF Office/Industrial Benefit Appraisal Assessment Rate (exceeding 5 Acres) _ $0.02 to $0.05 per SF Since the assessment rates calculated based on the City's assessment policy fell within or below the assessment rate range for each improvement/zoning category, it is proposed to maintain the assessment rates calculated based on the City's assessment policy for the project, or as directed by the City Council. See Figure 2 through Figure 4 in Appendix A for the assessable properties map that correlates with the parcel numbers on the preliminary assessment roll. The project costs for the remaining street costs and for the storm sewer, sanitary sewer, watermain, trails, and Karth Lake improvements will be the cost responsibility of the City. Proposed project funding sources are a combination of the City's Permanent Improvements Revolving (PIR) fund, utility funds, special assessments for street improvements, possible grant funds if grant applications are successful, and the potential for KLID participation. The proposed project assessments and funding summary are based on preliminary estimated project costs for the recommended base project improvements. These costs may be revised at the time of the final assessment hearing depending on the final design of the project, required right- of-way and/or easements, soil conditions, bids received, and actual work performed. The assessments are proposed to be assessed over a 10-year period at an interest rate to be set by the City Council. A summary of the funding breakdown, exclusive of design alternates/options and assuming the total assessments amount is based on the calculated assessment rates, is presented in Table 4 below. Prepared by: Bolton & Menk, Inc. FUNDING & ASSESSMENTS 2026 PMP Street & Utility Improvements 125X.137753 Page 19 Table•Funding• Funding Source • Project Total Cost PIR Fund $1,110,000 Assessments $931,000 Utility Fund — Sanitary Sewer $186,000 Utility Fund — Water $467,000 Utility Fund — Surface Water Management $395,000 Total $3,089,000 IX. PROJECT SCHEDULE The proposed project schedule is shown below: Feasibility Public Survey............................................................................................ March -April 2025 Council Work Session for Direction on Preliminary Design *........................................... June 23, 2025 Accept Feasibility Report and Order Public Improvement Hearing*...............................July 14, 2025 Public Improvement Hearing* ....................................................... July 28, 2025 Order Improvements and Authorize Preparation of Plans and Specifications* .............. July 28, 2025 Public Open House .................................. November 2025 Approve Final Plans & Specifications and Authorize Advertisement for Bids* ...............January 2026 Bid Opening .......................... .....................................................February 2026 Accept Bids and Order Public Assessment Hearing* .....................................................February 2026 Public Open House .........................................March 2026 Public Assessment Hearing/Adopt Assessment Roll/Award Construction Contract* .......March 2026 Construction Begins........................................................................................................... Spring 2026 Construction Substantial Completion.....................................................................................Fall 2026 City Certifies Assessments to County.......................................................................... November 2026 * City Council Meeting Prepared by: Bolton & Menk, Inc. PROJECT SCHEDULE 2026 PMP Street & Utility Improvements 125X.137753 Page 20 X. CONCLUSION This report has been prepared to investigate the potential for rehabilitating the roadways in the 2026 PMP Street & Utility Improvements project areas and associated work. This report identified the recommended improvements to the infrastructure, provided estimated costs of the recommended improvements, and identified applicable funding to finance the improvements. From an engineering standpoint, this project, as proposed, is feasible, cost effective, and necessary and it can best be accomplished by letting competitive bids for the work. It is recommended that the work be done under one contract in order to complete the work in an orderly and efficient manner. The City and the persons assessed will have to determine the economic feasibility of the proposed improvements. Prepared by: Bolton & Menk, Inc. CONCLUSION 2026 PMP Street & Utility Improvements 125X.137753 Page 21 Attachment B -fi DEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2025-047 A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON IMPROVEMENTS FOR THE 2026 PAVEMENT MANAGEMENT PROGRAM STREET AND UTILITIES IMPROVEMENTS PROJECT WHEREAS, pursuant to Resolution 2025-025 of the Council adopted March 10, 2025, a report has been prepared by the City's Engineer, Bolton & Menk, dated July, 2025 with reference to the improvement of the following streets: • Karth Lake Drive from the west cul-de-sac to Pleasant Drive • Pleasant Drive from Amble Drive to the north cul-de-sac • Pleasant Circle from the west cul-de-sac to Lexington Avenue (CSAH 51) • Amble Drive from Karth Lake Drive to Lexington Avenue • Amble Circle from Amble Drive to the north cul-de-sac • Cummings Park Drive from the west cul-de-sac to Lexington Avenue • Karth Lake Circle from Hamline Avenue (CSAH 50) to the south cul-de-sac WHEREAS, and this report was received by the Council on July 14, 2025; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429. 2. A public hearing shall be held on such proposed improvement on the 28th day of July, 2025, in the Council Chambers of the City Hall at 7:00 p.m. and the City Administrator shall give mailed and published notice of such hearing and improvement as required bylaw. Page 1 of 2 ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF JULY, 2025. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org andclicking on Archived Documents under Helpful Links on our main webpage. Page 2 of 2 CONSENT ITEM - 811 'It -fiVEN HILLS MEMORANDUM DATE: July 14, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Perry Park Warming House Repairs Budgeted Amount: Actual Amount: Funding Source: $8,000 $11,357.06 Park Maintenance ($3,357.06 over Budget) (101-45200-44010) Council Should Consider Motions to approve, table, or deny the following: The replacement of Perry Park Warming House shingles and installation of a new aluminum soffit and facia system. Backaround/Discussion The Perry Park Warming House is primarily used in the winter season for ice rink users. Recently a leak in the roof was found and an inspection of the roofing, soffits, and facia was completed. To prevent further damage, staff is recommending full replacement of the existing shingles with an architectural shingle and wrap the soffits and facia with a no maintenance aluminum product. This proactive approach is anticipated to have a 25-30 year useful life cycle. The existing shingle roof was replaced in approx. 2006. Budget Impact There is $8,000 budgeted for Park repairs and maintenance. The actual amount exceeds the budgeted amount by $3,357.06, but will be absorbed within other areas of the Park Maintenance budget. Attachments Attachment A: Minnesota Roofing Co. Quote Page 1 of 1 MN Roofing Company 1071 County Hwy 10 Ste # 230 Spring Lake Park, MN 55432 License # BC688547 Phone: (612) 888-7663 Company Representative Andy Kretschmar Phone: (320) 360-2299 andy@mnroofingco.com Jeff Frid City of Arden Hills 3700 New Brighton Road Arden Hills, MN 55112 (651) 792-7852 Shingle Roofing Section Attachment A Perry Park Warming House Roof Replacement 06/11 /2025 Minnesota Roofing Company is a family owned and operated company with over 30 years in the industry. Minnesota Roofing Company has the honor of being one of twelve contractors in the United States that are on the board for Tamko shingles and one of ONLY six contractors within 100 mile radius with the TAMKOO Pro Diamond Contractor certification. We represent the TOP 5% of att TAMKO@ Contractors Why is important? Here is what we can offer because of our Diamond Level Warranties *25 year workmanship warranty ✓ *Tamko 50 year material warranty ✓ *160 MPH Wind Warranty., *20 Year Transferable Warranty✓ Designed to weather extreme conditions, Titan XTO shingles feature some of the most innovative technology available in a roofing product. Including a first -ever 160 mph high wind rating plus Class 3 impact rating from Underwriters Laboratories (UL 2218) to help homeowners potentially qualify for maximum property insurance discounts. Tamko TITAN XT 50-Year Warranty Shingle Installation Premium Roofing Package by Minnesota Roofing Company to perform the following services: 1. Removal of Existing Roofing Remove all existing shingles and/or roofing materials down to the decking. Re -nail any loose wood to ensure a secure foundation. If deteriorated, rotten, or un-nailable decking is discovered, it will be replaced at a cost of $150 per sheet upon management approval and a signed change order. 2. Underlayment & Waterproofing Install 6 feet of Tamko Ice & Water Shield along all gutter lines, valleys, wall lines, and around chimneys to meet local building codes. Cover the remaining roof surface with Tamko Synthetic Underlayment for additional moisture protection. 3. Shingle Installation Install Tamko Starter Strip Shingles along all eaves, rake edges, and valleys. Install Tamko TITAN XT Dimensional Shingles according to manufacturer specifications, using 1 1/4" roofing nails (4 nails per shingle). Install Tamko Hip & Ridge Shingles for a finished look and added protection. 4. Ventilation & Flashing Install new 750 and/or Ridge Roof Vents for proper attic ventilation. Install new plumbing flashings, bathroom vents, and kitchen vents as needed. Re -flash chimney as needed to ensure a watertight seal. 5. Edge Protection & Gutter Work - Install all new drip edge and/or gutter apron to direct water away from the roof and prevent leaks. - Any additional materials or necessary replacements will be discussed with management before proceeding. No additional work will be performed without prior approval and a signed change order. Page 1 of 4 Pricing & Warranty Information - The price quoted is valid for 30 days from the submission date. The total price below reflects the prestigious Diamond Status awarded to Minnesota Roofing Company for consistently exceeding industry standards in workmanship, quality, and customer satisfaction. This distinction is recognized by both homeowners, businesses and Tamko Manufacturing. - Minnesota Roofing Company offers: 50-year manufacturer's warranty on roofing materials. 25-year workmanship warranty on labor and installation. Warranties are transferable to a new management upon sale of the property. Important Notes & Additional Costs - Structural & Decking Repairs: There may be underlying issues with the roof structure that are not visible at the time of inspection. If additional repairs are required, there may be an increase in the project cost due to extra materials, labor, and code compliance fees. - Decking Replacement: If necessary, decking replacement will be completed at $150 per sheet or $15 per linear foot, pending management approval via a signed change order. - Construction Start Time: Unless otherwise specified by management, work will begin at 7:00 AM per city ordinances. Minnesota Roofing Company will reach out with a start date. Please communicate accordingly with Minnesota Roofing Company if another date/time is preferred. - Unforeseen Conditions: Unforeseen structural or material issues may arise, impacting both project scope and timeline. Any changes will be communicated to the management before proceeding, and a signed change order will be required. - There is always a possibility of having to re -deck the roofing structure to keep to updated codes/laws. If there are significant spaces (over 1/4"+) in the majority of decking on the roofing structure; there may be need for a re -deck of the roofing structure. Management will be notified before moving forward with a signed change -order. Project Guidelines & Responsibilities Licensed & Insured Crews: All work is performed by qualified, insured professionals who adhere to strict safety standards. Job Site Clean -Up: Crews will remove all job -related debris from the property. Estimate Conditions: The quoted price reflects a cash payment price and includes all labor, materials, dumpster, and permits. All promotions and discounts have been applied. Woodwork is not included in this estimate. Any necessary woodwork requires an approved and signed change order. Pricing is based on one layer of shingles/roofing materials. If multiple layers are present, a change order will be required for removal and disposal. Responsibilities & Exclusions - Gutter Protection Systems: Minnesota Roofing Company is not responsible for the removal or reinstallation of leaf filters, gutter helmets, or other specialized gutter covers. Management must arrange removal with the original installation company before roofing work begins to maintain product warranties. - Additional Trades: Minnesota Roofing Company is not responsible for additional HVAC, plumbing, electrical, or carpentry work that may become necessary during the project. If such work is required, we can coordinate with the appropriate trades, but all costs will be communicated beforehand and require a signed change order before proceeding. - By signing this agreement, management acknowledges understanding of the scope, pricing, warranty coverage, and potential additional costs that may arise during the project. $6,313.44 Soffit & Fascia Section Project Overview Minnesota Roofing Company will furnish and install new aluminum soffit and fascia system on the existing wood -framed structure. This installation will improve both the aesthetic and functionality of the roof's eave system, providing proper ventilation and long-term weather protection. 1. Preparation: - Inspect and confirm integrity of existing wood soffit framing and fascia boards. Remove any damaged or loose material as needed (additional charges may apply if extensive rot or structural damage is uncovered). Prep surface areas for secure attachment of new aluminum system. 2. Soffit Installation: - Install vented aluminum soffit panels (style and color per customer selection). Panels to be installed with hidden fasteners and J-channel trim for a clean, finished look. Ensure proper ventilation is maintained throughout soffit runs. 3. Fascia Installation: - Wrap all exposed fascia with custom -bent aluminum coil stock. Secure with color -matched trim nails or screws, ensuring clean lines and a weather -tight finish. All seams and corners to be properly overlapped and sealed where needed. 4. Accessories & Finishing: - Install all necessary trim components, including F-channel, J-channel, and drip -edge transitions where applicable. - Clean job site upon completion and remove all construction debris. Page 2 of 4 Note: The price below reflects the steps, materials and man hours necessary to complete this project. Minnesota Roofing Company abides by city code/laws. Inspections are necessary before, during and after the project(s) by the city to approve project processes. If additional steps, materials and/or man hours are needed; the price below may increase to meet necessary pricing. Note: There may be more issues to the roof's structure/condition that are not yet known. Due to this fact, there may be a price increase to this estimate for additional materials, labor, fees etc. Note: There may be a need for decking replacement on sections of structure(s) or on entire structure(s) due to damaged/compromised material(s) and/or to meet current code/law requirements. Replacement is $150/sheet and $15/linear ft. This step will be communicated and discussed before moving forward. - Any/all added change orders will add to the total price of the job(s). Any/all added change orders will be communicated and discussed with before moving forward. Our crews may come across unforeseen obstacles and encounters with materials that may add to the job(s) and the total price of the job(s). This may also delay the completion date for the job(s). - Per city ordinances for construction start time, our start time is 7:00am. Any/all additional costs and lost production incurred due to delayed start time requests will be charged on a change order basis at a rate of $100/lost man hour in addition to the base contract price unless otherwise agreed. - Minnesota Roofing Company will honor the price for a period of 30 days from the submitted date. - Minnesota Roofing Company to offer a 20-year manufacturer's warranty and a 10-year workmanship warranty on the roofing. -Our crews are licensed and insured. -Crews will maintain safety requirements at all times during the construction process -Crews clean all job -related debris. *The price below reflects a cash price. *Price includes all labor, material, equipment, dumpster, and permits. *All promotions and discounts are applied. *If any woodwork is needed, a change order will need to be approved and signed. *This estimate is based on one layer of roofing. *If additional layers of shingles are discovered, a change order will need to be approved and signed. - Minnesota Roofing Company is not responsible for any existing gutter(s), gutter helmets/screens and/or downspout damages that may occur or any other special gutter cover you may have on your gutters. It is up to the customer to have the company that installed them to remove them before the roofing takes place to keep the warranty valid. - Minnesota Roofing Company is not responsible for any additional HVAC, plumbing, electrical, Masonry and/or carpenter work/project(s) they may need to take place during the project. If additional work is required we can facilitate the work to be performed. Any/all steps that need to take place will be communicated with owner before proceeding. This will result in a change in the total project(s) price and a signed change order must be submitted in order to move forward. - By signing this agreement, management acknowledges understanding of the scope, pricing, warranty coverage, and potential additional costs that may arise during the project. $5,043.62 Tax $183.01 TOTAL $11,357.06 1. Contract Documents and Changes. This contract is subject to approval of Minnesota Roofing Company, management who may decline this contract prior to the start of work. This contract merges all agreements between the parties; any representations not written into this contract are not included. Contract documents consist of this contract, addenda, change orders, applicable drawings, plans and specifications. Any alteration or deviation from this contract, including hidden damage, additional work, replacement of deteriorated materials not specified for replacement under this contract including deteriorated decking, fascia boards, ventilators, flashing or any other materials, and additional work required by government inspectors to make the existing structure code compliant requires a written change order signed by all parties and may result in extra charges beyond the contract price. 2. Mechanic's lien rights. Minnesota requires us to provide you with the following notice. a. Any person or company supplying labor or materials for this improvement to your property may file alien against you property if that person or company is not paid for the contributions. b. Under Minnesota Law, you have the right to pay the persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due from us until 120 days after completion under the improvement unless we give you a lien waiver signed by persons who supplied labor or material for the improvement and who gave you timely notice. 3. Warranty Rights. In addition to any written warranty we may provide you, you acknowledge receipt of a copy of the warranty provided pursuant to Minnesota Statutes Chapter 327A which may also apply. We hereby disclaim all warranties, express or implied, contract claims, negligence claims, and all other claims for which you have not provided us with written or actual notice within six months from the date of the discovery of the problem and which have not been fully resolved within six months from the date you notified us of the claim. 4. We are not responsible for any cracks in walls or ceilings, or objects like lite fixtures, wall hangings and so forth that may fall or become disabled during this project. We will take into consideration surroundings, such as trees, bushes, flowers, however Minnesota Roofing Company cannot guarantee the surroundings will not be damaged during the construction< you agree to hold us harmless. Page 3 of 4 5. Owner agrees that in the event payment for said construction is not made promptly when due, there is a payable interest of 1 1/2% per month (annual percentage rate of 18%) unless other arrangements are made. The will also be due a service charge of $10.00 per month on over due accounts. In the event contractor must engage the services of an attorney to enforce this contract, or to collect any sums due hereunder, or to enforce contractor's rights, Owner agrees to pay any and all reasonable attorney fees thereby incurred by the contractor. The final payment in full shall not be delayed while waiting for city to inspect the work. 6. Contractor guarantees workmanship for TEN (10) years on replacement or new buildings construction services, one (1) year one concrete and one (1) year on repairs, but will not be liable for the cost and expense of making the necessary repairs of damages resulting from inherent defect in premises on which work is to be done, nor from acts of God, civil commotions or disorder, fire strikes, accidents, storms severe weather conditions or from other causes beyond reasonable control of the contractor. This warranty is in lieu of all other warranties of merchantability or fitness either or implied. Any repairs or modifications to the specified work done by anyone other than Minnesota Roofing Company will void any and all warranties. WE are not responsible for realignment of you satellite dishes. 7. Access. We are not responsible for ice dams that build on your roof during the winter and that may cause interior leakage. It is solely the homeowners responsibility to have all the snow removed from their roof to help prevent ice dams. We are not responsible for any, dips, cracks, scrapes or any other kind of damage to the sidewalks, patios & driveways. 8. Performance Guidelines. Contractor agrees to complete the work set forth in this contract in accordance with manufacturer's specifications for the installation of all the materials and all applicable construction codes, which are Minnesota Roofing Company "Performance Guidelines". You acknowledge receipt before signing this contract of these Performance Guidelines as required by Minnesota Statute 32613.809 (b). 9. Insurance. Prior to construction, you shall have in place insurance to cover the finished cost of improvements. 10. Cancellation. If prior to our performance of work you cancel this contract without legal right to do so, we will be entitled as liquid damages (and not as a penalty) to our actual costs incurred (including restocking charges) plus 25%of the contract price. After our work has begun, you are responsible for the entire contract price. YOU ACKNOWLEDGE RECEIPT BEFORE SIGNING THIS CONTRACT OF THE CANCELLATION NOTICES REQUIRED BY MINNESOTA STATUTES 326B.811. 11. Ice and Water Shield. After removing the roofing, there may be existing Ice and Water Shield that cannot be completely removed, (unless the decking is torn up. There will be additional funds above and beyond the existing contract and a signed change order between both parties), we will install a new layer of Ice and Water shield over the existing. 12. Pre -Existing Roof/Sheathing/Trusses/Soffit/Fascia/Siding/Windows/Gutters/Decks or house settling and or structural issues such as roof line not being completely level, decking being warped, Soffit being uneven, Fascia being unleveled, trusses being warped and or house settling making uneven plane plumb and leveling of the structure. If ignored it may result in the material not being completely flat, plumb, level or flush, Unless specified in the contract in the to do any of the following woodwork. Minnesota Roofing Company is held harmless for this pre-existing issue. 13. Minnesota Statutes Section 325G.06. You may rescind as set forth in the Notice Of Cancellation. You, the buyer, may cancel this purchase at any time prior to midnight of the third business day after the date of this purchase. Any extra material is the property of Minnesota Roofing Company Company Authorized Signature Customer Signature Customer Signature Date Date Date Page 4of4