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HomeMy WebLinkAboutCC 08-26-1991 . . . MINUl'ES OF 'IRE ARDEN HILlS REI3UU\R COUNCIL MEETING MONDAY, AUGUST 26, 1991, 1:30 P.M. - CITY HALL CArL TO ORDER Pursuant to due call an:i notice thereof, Mayor Sather called the meeting to order at 4:30 p.m. ROLL CArL 'Ihe roll being called the following members were present: Mayor Thomas Sather, CounciJmembers Paul Malone, JoAnn Growe an:i Thomas Mahowald. Also present: Council Appointee Dale Hicks, Program SUperVisor cindy Severtson, Accountant Tammy SWanson, Park Director John Buckley, Clerk Administrator Gary Berger an:i Deputy Clerk Catherine Iago. Public Works SUperintendent Dan Winkel arrived at 5:45 p.m. Council an:i staff discussed the proposed 1992 l::udget document between 4:30 and 7:15 p.m. Council reconvened at 7:30 p.m. to =nduct the Regular meeting. BUDGEI' IDRKSESSION OATH OF OFFICE; DALE R. HICKS Mayor Sather administered the Oath of Office to newly appointed CouncilInember Dale R. Hicks. Mayor Sather requested Item 7 (e), Ad H= Committee recammendations, be deleted from the 8-26-91 agenda; not prepared to make recammenclations at this time. AOOPr AMENDED AGENDA Malone IlIOved, se=nded by Growe, to adopt the August 26 Agenda, as amended, deleting Item 7(e), Ad H= Committee Recammendations. Motion carried unanimously. (5-0) APPROVE MINUl'ES Growe moved, se=nded by Mahowald, to approve the August 12 Regular Council minutes as suJ:rnitted. Motion carried unanimously. (5-0) CONSENT eouncil1nember Malone reported on the interview process CALENDAR for filling the Council vacancy. He advised that seven candidates were interviewed an:i all were well qualified. Malone noted Dale Hicks previous service on various city committees anc;l as a member of Council; stated Arden Hills is very fortunate to have Mr. HiCks again serve the comrmmity. Councilmember Hicks expressed appreciation to CounciJmembers an:i staff for offering their support; stated he is looking forward to working with Council an:i staff. Malone moved, se=nded by Growe, to adopt the Consent Calendar as suhnitted an:i authorize execution of all necessary documents contained therein: a. Approve Resolution No. 91-49, Appointing CouncilInember. b. Approve List of Claims an:i Payroll. Motion carried unanilnously. (5-0) PUBLIC COMMENTS None. Minutes of the Arden Hills Regular Council Meeting, 8-26-91 Page 2 . RES. 91-50; PREMISES PERMIT, AWBA, FIlIHERI'Y' S ARDEN BaoIL, 1273 W. COUNTY ROAD E Council was referred to a memorandum from Deputy Clerk Iago dated 8-23-91, regarding an awlication for a premises permit for a Charitable Gambling operation, Class B, Pull-Tabs, at Flaherty's Arden BcMI, fran the American Business Women's Association, Lady Slipper Chapter . Deputy Clerk Iago reported there are currently seven charitable gambling licenses operating in the City; four Class A ani three Class B licenses. . Marlyn Damen, representing ABWA, explained the organization's license to operate within the City of Arden Hills expired on July 31 ani at that time it was not known the opportunity was available to lease space at Flaherty's Arden BcMl. She noted the ABWA license was recently approved to conduct a Bingo operation in the City of Roseville. Damen noted the ABWA would prefer to =ntinue its association with the City of Arden Hills and operate within the City ani requested Council consider waiving the 60 day waiting period. Malone IlIOved, se=nded by Hicks, to approve Resolution No. 91-50, Premises Permit for American Business Women's Association, for Class B Pull-Tab operation at Flaherty's Arden BcMI, ani, further, that the 60 day waiting period be waived based on the following: 'Ihe organization has operated within the City for a period of time ani the reason for waiting the 60 days is to facilitate background investigation, in this case the awlicants have recently completed the review process, ani the awlicant was unaware of the opportunity to lease space or would have renewed the previous license to operate within the City. Motion carried unanimously. (5-0) RES. #91-51; ADOPl' 1991 <XMPENSATION PLAN Council was referred to a memorandum from the Clerk Administrator dated 8-23-91, outlining the 1991 COI11peJ1Sation recommendations for nonunion errployees. The Administrator outlined the materials attached to the meIlIOrandum ani recommended adoption of Resolution No. 91-51, 1991 Compensation Plan for Nonunion City Employees. Councilmernber Malone questioned the maximum rate for Parks Maintenance errployees in the 1990 Pay Plan. Administrator Berger stated the figure listed as the maximum in the 1990 plan, step 5, is a number developed fram the market study. He noted that in actuality the pay for incumbents in this position is higher than the figure listed, Malone moved, se=nded by Growe, to adopt Resolution No. 91-51, Adopting the 1991 Compensation Plan for Nonunion city Employees. Motion carried unanilllOusly. (5-0) . CouncilInember Malone explained that additional action by Council is required to authorize placement of city errployees on the newly adopted compensation plan. He indicated Council has invested numerous hours in reviewing the compensation plan ani it appears this plan is fair to all errployees ani in full compliance with ~able worth standards, based on an independent analysis of job content ani compensation proportionate to the points established for each position by the study. . . . Minutes of the Arden Hills Regular Council Meeting, 8-26-91 Page 3 <D1P PLAN (Cont'd) CouncilInember Malone ~lained further action should be taken to place current employees on the pay plan under the appropriate step an:i authorizing pay increases retroactive to January 1, 1991. He further ~lained that hereinafter the 1992 salary increases are to be administered for employees on an annual basis, which =incides with the date of hire, an:i upon receipt of a satisfactory performance appraisal. Malone moved, se=nded by Grawe, to approve the placement of employees on the 1991 Pay Plan an:i re=mmended salary increases for current employees, as outlined in the Administrator's memorandum, dated 8-23-91, with the exception of the three Department Heads an:i Park Maintenance employees, as follows: Deputy Clerk at step 3 (90%). Public Works Foreman - not listed on schedule. Administrative Secretary - position currently vacant. Senior Ac=unting Clerk at step 5 (100%). Program Director at step 1 (80%), retroactive to the date of successful performance review, March 12 1991, an:i prior to the review, from 1/1/91 to 3/12/91 at 75% of the 1991 pay plan. Intermediate Account Clerk at step 5 (100%). Receptionist at step 2 (85%). Motion carried unanimously. (5-0) Malone IlIOVed, se=nded by Hicks, to approve placement of the Department Heads on the 1991 Pay Plan an:i authorize salary in=eases for current employees as follows: Clerk Administrator at step 3 (90%); Parks Director at step 3 (90%); an:i Public Works Director at an interim placement above step 3 (90.93%), based on the rationale that the current Administrator an:i Public Works SUperintendent have not successfully coropleted an annual perfonnance review for 1991 an:i both positions are scheduled for such review within the next few IlIOnths, at which time Council may consider IlIOvement in the salary plan. Motion carried unanimously. (5-0) Council1nember Malone explained the salary range for the Park Maintenance position is out of line with the 1990 pay plan an:i exceeds step 5 in the 1991 plan. He advised the Park Director is recommending a 3.5% in=ease for park maintenance employees an:i such an increase would affect the City =nformance with comparable worth guidelines, Malone moved, se=nded by Grawe, to approve a one an:i one-half percent (1.50%) in=ease of current rate, an:i placement in step 5 of the 1991 Plan, for Park Maintenance employees, to a=rnmodate movement toward coropliance with comparable worth guidelines. Motion carried unanimously. (5-0) RES. #91-52; PROP'D LEVY Council was referred to the proposed Resolution #91-52, adopting a proposed sums of IlIOney to be levied in 1991 payable in 1992. The Clerk Administrator advised the aIlIOunt of the proposed levy is $1,421,582,00, the certificate of indebtedness aIlIOunt for the aerial platform ladder tnJck is $82,028.00, an:i the certificate of indebtedness amount for capital equipment program #1 is $26,068.00, with the total a=unt being $1,529,678.00. He ~lained the deadline for reporting the proposed levy is September 3 an:i the final amount to be levied may not be increased rot may be reduced, Minutes of the Arden Hills Regular Council Meeting, 8-26-91 Page 4 . LEVY (Cont'd) CouncilInember Malone questioned the 1990 levy figure. Berger advised he did not have the exact figure available at this time; recalled the 1990 adopted levy figure is slightly lower than the proposed 1991 levy aIlIOUnt. Mahowald moved, se=nded by Malone, to adopt Resolution No. 91-52, Clarifying Proposed Sums of Money to be levied for levy Year 1991 Payable in 1992. Motion carried unanimously. (5-0) SOIEDULE surx;El' mRKSESSION MEEl'ING Mahowald moved, se=nded by Growe, that Council schedule a Budget Worksession Meeting on Monday, September 9, 1991, at 4:30 p.m., at City Hall. Motion carried unanimously. (5-0) SCHEDULE PUBLIC HE'ARING; TRUIH IN TAXATION Hicks IlIOVed, se=nded by Malone, that Council schedule a Public Hearing to =ply with Truth in Taxation, on Monday, November 18, 1991, at 7:30 p.m. Motion carried unanimously. (5-0) COUNCIL <XM1ENI'S CERI'IFICATION OF aMi!'L & INDUS. WATER MEI'ERS CouncilInember Malone referred to the 8-8-91 meIlIOrandum from Public Works SUperintendent Winkel regarding the certification of ccnnrnercial an:i industrial water meters. Malone expressed his disappointment that the certification of the meters at . Bethel College has not been =pleted. Winkel advised the delay in certifying the Bethel College meters was caused by the Special Olympic festivities scheduled at the College. He explained there was also a scheduling conflict with the c:orrpany hired to test the meters an:i the dates available for water shut-off at the College. Malone recalled the process was scheduled to be;Jin in March 1991. winkel stated there was only a one week period of time between the closing of classes for the regular school year an:i the be;Jinning of summer school, when the water could be shut-off to perform the testing of the meters. He advised that staff is atterrpting to schedule the testing this Fall. There was discussion relative to the infonnation provided to Council on the meter flow testing. Counci1member Malone noted it is ilnportant that the Public Works SUperintendent =ntinue the process an:i =plete the testing of meters. Public Works SUperintendent Winkel advised he forwarded a request to Council to expend funds for the flow meter testing. Malone questiOned if the =sts relate to testing the check: valves for back-flow. . Winkel explained the initial review of the check: valves did not determine if there is back-flow; this testing involves the internal workin;Js of the valves. - . . Minutes of the Arden Hills Regular Council Meeting, 8-26-91 Page 5 MEI'ERS (Cont'd) Malone IlIOVed, se=nded by Growe, to authorize the expenditures of funds, not to exceed $4,375.00, an:i direct the PublicWorks SUperintendent to proceed with the lease an:i installation of flow meter equipment for testing purposes. Motion carried unanimously. (5-0) Councilrnember Malone recalled discussion of utilizing two-way water meters; questioned if the Public Works SUperintendent has any =st figures available for purchase of such meters. Winkel stated he does not have any quotes available at this time. He advised he will obtain a cost estimate an:i report to Council. ODOR PROBLEM; HAMLINE AVENUE Councilrnember Malone requested an update from the Public Works SUperintendent regarding the odor problem at the residence on Hamline Avenue. Winkel advised staff recently cleaned the sewer line an:i did not find anything unusual. He e>q:llained the sewer line was previously videotaped an:i a smoke test performed. He further advised that Bethel College was contacted to determine if anything unusual was deposited in the sewer lift stations. winkel noted that two engineering firms have worked on identifying the problem. Council questioned if this is the residence where the stack was extended. Winkel =nfirmed the extension of the stack an:i noted the residence is undergoing remodeling at this time an:i it appears the stack will be higher than the initial extension. He advised the resident has also discussed installation of new plumbing in conjunction with the remodeling. Councilrnember Malone recalled a complaint from the resident last year which =incided with the official opening of Bethel College. Winkel stated the hatneowner claims the problem is ongoing, however, the City has not been contacted during each occurrence. Councilrnember Growe e>q:llained she received a call regarding this matter an:i the resident advised the family be=rnes physically ill during the time the odor is present. No action taken. SAFEI'Y CONCERNS; T.H. 51 & SNELLING AVENUE Council1nember Growe e>q:lressed concern relative to the recent fatality which occurred at the intersection of Highway 51 an:i Snelling Avenue. Growe stated this intersection =ntinues to present safety hazards an:i suggested Council =nsider forwarding a petition to the County requesting review of the intersection to determine what type of measures may be taken to improve safety =nditions. Growe IlIOVed' se=nded by Hicks, to direct staff to forward a request to MN/Dot an:i Ramsey County Highway Department requesting review of the intersection of Highway 51 an:i Snelling Avenue, to determine methods for improving safety =nditions. Motion carried unaniIlIOusly. (5-0) . < .' . . . Minutes of the Arden Hills Regular Council Meeting, 8-26-91 Page 6 STATUS REPORr; ARSENAL POOPERlY, BALL FIEillS CouncilInember Mahowald requested an update from staff regarding the use of Arsenal property for recreational ball fields. Park Director Buckley reported the area proposed f= recreational use was reviewed by the Army ani found to be free of =nt.a:minates. He advised that Ramsey County ani surrounding communities are interested in pursuing recreational activities on the Arsenal property ani communicating with Congressman Bruce vento regarding this matter. Mahowald 1lIOved, se=nded by Malone, to direct staff to forward =rrespondence to Congressman Vento indicating =ntinued interest in utilizing a portion of the Arsenal property for potential recreational activities. Motion carried unanimously. (5-0) ADJOURN Malone moved, se=nded by Growe, that the meeting be adjourned at 8:15 p.m. ~t8~ Gary R. er Clerk Administrator ~~/Jk~ Mayor NOl'ICE OF MEETINGS There will be a Budget Worksession Meeting held on Monday, September 9, 1991, at 4:30 p.m., at City Hall. The Regular Council Meeting will be held on Monday, September 9, 1991, at 7:30 p.m" at city Hall. ~_. .. r" . . . MINUTES OF THE ARDEN HILLS COUNCIL BUDGET WORKSESSION MEETING MONDAY, AUGUST 26, 1991, 4:30 P.M. - CITY HALL CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 4:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Thomas Sather, Councilmembers Paul Malone, JoAnn Growe and Thomas Mahowald. Also present: Council appointee Dale Hicks, Park Director John Buckley, Program Supervisor Cindy Severtson, Accountant TJ Swanson, Clerk Administrator Gary Berger, and Deputy Clerk catherine Iago. Public Works Superintendent Dan Winkel arrived at 4:45 p.m. BUDGET DISC: Council was referred to the Budget Document and discussed the projected Revenue. Council discussed the following items: - Accounting Procedures for Assessments. - Anticipated Reimbursement from LJVFD. - Subsidy Breakdown of Park Program Fund: 1989-1992. - Marketing Strategies for Increasing Park Program Fund Revenue. - Expense Detail for Park Program Fund. - Record of Persons Unable to Register for Park Programs. - possible Use of Army Reserve Facilities for Park Programs. - Changing Pavement Management Accounting Procedures. - Payments for Lexington Avenue Improvements. Council expressed concern relative to the increased amount of subsidy to the Park Program Fund each year; recalled that staff indicated the revenues would increase for programs with the hire of an additional staff member. Staff advised that a large portion of the fund includes the Program Supervisor salary and that fees for all programs have been increased, however, enroll appears to be somewhat lower than 1990. Council concurred that Parks staff be directed to prepare a subsidy breakdown from 1989 through 1992 and outline marketing strategies to promote City programs. Council stressed the importance of increasing revenue in the program fund. Council also concurred that staff should maintain a record of persons that are unable to register for programs, due to lack of facilities, instructors, etc., in order to determine the extent of "lost" revenue and if this is a factor for the lower enrollment. ~. ~. . . . Minutes of the Arden Hills Council Budget Worksession, 8-26-91 Page 2 DISC (Cont'd) Council questioned if the Lake Johanna Volunteer Fire Department anticipates any reimbursement of contract costs to the city. Fire Chief winkel indicated that any cost savings from the 1992 LJVFD Budget would be reimbursed to the City, as has been the procedure in past years. Council questioned why the surplus vehicle has not been sold; directed staff to advertise the sale of this vehicle. Staff indicated the vehicle has been used during the summer months by employees and is scheduled for sale this fall. Staff questioned if a representative from the LJVFD or Ramsey County Sheriff's Department should be present at the next budget worksession to discuss their respective budget proposals. Council concurred that representatives of the two organizations need not be present, unless some new information relating to the budget proposal needs to be discussed. Council concurred to schedule the next budget worksession on Monday, September 9, at 4:30 p.m. ADJOURN The meeting was MJOur:[L" p~~ Th~s R. &~ Mayor ~12 g~ Gary . Berger Clerk Administrator