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HomeMy WebLinkAboutCC 07-29-1991 MINUl'ES OF THE ARDEN HILIS REGUU\R CDUNCIL MEEI'ING ~Y, JULY 29, 1991, 6:30 P.M. - CITY HALL . CALL 'IO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 6:30 p.m. ROLL CALL 'Ihe roll being called the following members were present: May= Thanas Sather, eounci1members Paul Malone, JaAnn Growe and 'Ihamas Mahowald. Also present: Planner John Bergly, Park Director John Buckley, Public Works SUperintendent Dan Winkel, Clerk Administrat.= Gary Berger and Deputy Clerk Catherine Iaga. CLOSED SESSION; CCMPENSATION DISC. UNION/NONUNION Counci1members discussed union and nonunion cc:mpensation in closed session with Karen Olsen, Labor Relations Associates, between 6:30 and 7:30 p.m. Mayor Sather left the meeting at 7:30 p.m. Acting Mayor Malone presided over the meeting between 7:30 and 8:25 p.m. AOOPl' Acting Mayor Malone explained that action for approval AGENDA of a Rezoning request requires a four fifths majority vote by Council and recommended moving item 6(b), Case #91-09, to item 6(j), for =nsideration upon return of Mayor Sather. Mahowald moved, secorrled by Growe, to adopt the July 29 Agenda, as amended by moving item 6(a) to item 6(j). Motion carried unanimously. (3-0) . APPROVE MINUl'ES; JUNE 24 & JULY 8 Acting Mayor Malone recommended a ==ection on page 3, paragraph 3, line 4, of the July 8 Council minutes; the year be changed from 1991 to 1992. Growe moved, secorrled by Mahowald, to approve the June 24 minutes as suhnitted, and July 8 minutes, as amended. Motion carried unanimously. (3-0) OJNSENT CALENDAR Acting Mayor Malone referred to item 4 (a); suggested closing Fund 408, Municipal land and Buildings. Clerk Administrat.= Berger explained approximately $20,000.00 is h.ldgeted in the a=unt for architectural services in conjunction with the city Hall study. Council discussed the possibility of transferring IlIOnies from the General Fund to eliminate the deficit in Fund 408, rather than transferring IlIOnies fran the PIR Fund. It was detennined by Council that this matter should be discussed during the budget worksession. Mahowald moved, secorrled by Growe, to adopt the Consent Calendar, deleting Item 4(a), and authorize execution of all necessary documents =ntained therein: . b. Purchase of Park Items from Concordia Singing Society Donation. c. Acknowledge Finance SUbcommittee Report on LJVFD. d. Acknowledge Auditor's Water Loss Report. e. Approve Computer Purchase. f. Approve Claims and Payroll. Motion carried unanimously. (3-0) Minutes of the Arden Hills Regular Council Meet.i.rq, 7-29-91 Page 2 . PUBLIC o:t-lMENTS VAGRANCY PROBLEM; CLEVElAND/CO. RD. D Rob Carley, 1896 Glenpaul Avenue, advised Council there was recently a break-in in the area of Cleveland Avenue and County Road D. He stated there is also a vagrancy problem in this area; the person is harass.i.rq persons in the area and loiters on a vacant parcel of land located in Arden Hills. Carley advised the vacant parcel of land is in deplorable con:lition and overgrown with weeds. He suggested Council request patrol of the area by Ramsey County Deputies and request a clean-up of the vacant parcel of land. Council COl1ClU:red to direct the Clerk Administrator to contact the Ramsey County Sheriff's Deparbnent and New Brighton Police Deparbnent to =dinate a patrol effort in this area, and to contact the owner of the vacant parcel of land to upgrade the condition of the site. Carley thanked Council for their consideration of this request. CASE #91-08; SITE PU\N REIlIEW & POD ElITENSION, CPI, 4100 HAMLlNE AVE. Planner Bergly advised the concept Master Plan for the Planned Unit Development of this site was approved by Council in 1989, pend.i.rq suJ:mission of four documents. . Bergly stated the applicant has suJ:mitted the four documents to the City and explained the EAW document requires suJ:mission to other governmental agencies surrounding Arden Hills. He indicated the applicant is in the process of suJ:mitt.i.rq the EAW documentation to the other agencies and is request.i.rq a six month extension on the POD requirerrents. '!he Planner referred to the Planning Commission minutes of 7-10-91, recommend.i.rq the extension be granted. Bergly advised the traffic study has been suJ:mitted and the applicant has assured park.i.rq will be provided either on-site = off-site. He noted that RCWD does not approve Master Plans, only individual development plans; all required documentation is to be suJ:mitted to ~ as the awlications f= site Plan Review are suJ:mitted by the property owner. Planner Bergly stated the applicant interrls to begin construction of a b.rild.i.rq this Fall = early next year; prior to suJ:mitt.i.rq the site plan review application, a Master Plan should be in place. Bergly reviewed the minor revisions to the Master Plan, as noted in the Planner's report and Planning minutes of 7-10-91. Mahowald moved, secorrled by Growe, that Council grant Cardiac Pacemakers, Inc., 4100 HaInline Avenue, an extension for suJ:mission of all required POD documentation to December 4, 1991. Motion carried unani.nK>usly. (3-0) Plarmer Bergly explained the applicant is propos.i.rq to resurface a portion of the site, as shown in the diagram attached to the Planner's report, adjacent to the . proposed south central parking lot. . . . Minutes of the Arden Hills Regular Cow1cil Meeting, 7-29-91 Page 3 CASE #91-08 (Cent'd) '!he Planner reviewed his report and Planning Connnission minutes dated 7-10-91, and reviewed the five corxlitions ~ as part of the Cormnission rec::ommeOOation to grant approval of the site Plan Review for the south central parking lot. He noted a recommendation from Fire Chief Winkel, regarding provision of a "lock box" for the entrance gates; this corxlition should be iIrqx:lSed in conjlU1ction with the Master Plan, not as part of this proposal. Acting May= Malone questioned if the applicant agrees to the conditions attached to the recommendation for approval. Architect Ten:y Wobken and cpr representative Robert Feldges were present and agreed to meet all corxlitions reccmnended by Planning Canmission. Malone questioned why the Fire Chief requested no other emergency service provider would have access to the key in the lock box. Fire Chief winkel explained there are liability issues for LJVFD if another agency has access to the key. He advised the north gate, on Fernwood Avenue, will remain open at all tiJnes to facilitate emergency vehicle access. Council1nember Growe questioned if the access drives are wide enough to accammodate emergency vehicles. Planner Bergly advised the City nay request the applicant to widen the drive, if deemed necessary. Council1nember Mahowald stated it awears the driveway interconnection on site would accammodate traffic flow through the site. He questioned if vehicles utilize the driveway connection to exit onto HaInline Avenue if the traffic problems in this area will in=ease. He suggested Council consider the traffic patten1s during future phases of development. Mahowald ll'DVed, seconded by Growe, to approve case #91-08, Site Plan Review for Parking lDt Elq:lansion of the south central parking lot, subject to the five corxlitions listed in the Planner's report dated 7-10-91, and as recommended by Planning Canmission. Motion =ied unanimously. (3-0) Acting Mayor Malone noted that the Planning Cormnission recommended the applicant expl=e the following options, in conjunction with the extension on the POD: reducing the number of access points to the site, rearrangement of the loading of the rarrg:> fram County Road F, and review landscaping at the south end of the ramp structure. '!he Planner advised the applicant agreed to review the items listed prior to subnission of the POD information for finalization. lAND USE APPLICATIONS Council was refe=ed to the Policy Manual and Land Use Application prepared by staff. Planner Bergly advised the Planning Cormnission requested a few minor revisions and has recommended adoption by Cow1cil. He explained the document was reviewed by the City Att=ey and a few more minor revisions were identified. Bergly stated the forros are to be distributed to persons l1'Iakin:J application f= development and will be used as a guideline for subnitting proper documentation. He explained the use of this document should el:i1ninate the need f= extensive language in the Zoning Ordinance by referencing this document. . . . Minutes of the Arden Hills Regular Council Meetin1, 7-29-91 Page 4 APPL. (Cont'd) The Planner questioned if Council has any recx:mnendations for revision of the doc:ument. Bergly also noted there is a slight difference in the requirements listed in the doc:ument fram those listed in the Zoning Oxie; this was previously discussed by Council an:l. the City Attorney has been directa:1 to prepare amendments reflectin1 the language in the new doc:ument. Actin1 Mayor Malone cammended staff on preparation of the document. MahCMald noved, secorxied by Growe, to approve the I.an:l Use Procedures Doclnnent, subject to minor revisions recammended by CooImission or staff, an:l. authorize staff to :i1nplement use of the document as soon as practicable thereafter. Motion carried unanimously. (3-0) Council was referred to a meIllQ["andum fram Public Works SUperinten:lent Winkel dated 6-25-91, an:l. a letter from Brann Intertec, dated 7-9-91, relative to rust problems at the city water tower located on Fernwood Avenue. Winkel reviewed the report from Brann an:l. related discussions regarding procedures for repairs. He recormnended MSA draft specifications for the work to be done, as indicated in the report. REPAIR RUST PROBLEM; FERNl'KXlD AVE. WATER rr:MER Councilmernber MahCMald questioned if a cost estimate is available an:l. what length of ti1ne is required for the repairs outlined in the report. The Public Works SUperintendent estimated the ti1ne for repairs at approx:i1nately two or three weeks. Winkel advised there is no cost estimate available at this ti1ne; indicated the figure may be between $20,000.00 to $30,000.00, dependin1 on the work required. Actin1 Mayor Malone questioned the cost of the report from Brann Intertec an:l. expressed his displeasure with the content of the report. He also noted the report specifies damage to the top of the structure, which appears to have been caused by installation of the Cellular One antennas, an:l. suggested review of the contract with Cellular One to detennine liability for damage to the tower. Winkel agreed the report was less informative than he expected. He explained he has not seen the billin1 statement from Brann Intertec an:l. recalled that Council authorized a $3,000.00 expenditure for the report. Council con=ed that staff should review the contract with Cellular One to detennine responsibility for damage to the top of the tower caused by installation of the antennas. Growe noved, secorxied by MahCMald, to authorize Maier Stewart & Associates, to proceed with draftin1 specifications for work to be done on the water tower, as recommended in the Public Works SUperintendent's report dated 7-25-91, am request staff to include facts which detennine the extent of damage caused by Cellular One's placement of antermas on the structure am responsibility for reiInbursernent of costs associated with repair of such damage. Motion carried unanimously. (3-0) Actin1 Mayor Malone suggested the Public works SUperintendent contact Cellular One to determine when the antennae replacement is to be corrpleted. . . . Minutes of the Arden Hills Regular Council Meeting, 7-29-91 Page 5 STORM WATER DRAINAGE POOBLEMS; ARDEN PlACE Council was refe=ed to a m=morandum from the Public Works Superintendent elated 6-25-91, relative to storm water drainage problems on Arden Place, between siems Court and Ridgewood Road. Public Works Superintendent Winkel briefly reviewed the infonnation presented in his report and explained the recent cxmstruction of the home at 1553 Arden Place has brought the problem into focus. He advised that conversations with a previous City employee indicate the lot was originally the pending area for the development and the lot was filled by the city during a cxmstruction project; shmtly after the fill was in place, residents started to complain about the lack of drainage. He further advised the city installed a catch basin and discharge pipe in the area, mich now appear to be inadequate to handle the extent of storm sewer drainage from the area. Winkel advised he has reviewed the existing conditions with En;Jineer Mark Graham and both he and Graham recanm1end replacement of the catch basin and discharge pipe. He indicated the city may choose to assume responsibility for a portion of the costs related to co=ection of the problem and assess a portion of the costs to affected property owners or may assess just the affected property owners. Acting Mayor Malone questioned if the lot was designed as a ponding area as part of the platting process. Wally Bauer, developer of the vacant lot at 1553 Arden Place, was present and explained he did not determine if the lot was a designated ponding area, only if it was a buildable lot, when he was negotiating the purchase. He advised that permits for wilding the home were issued by the city and assessments should have been paid when storm sewer was originally installed. Bauer noted this lot was =eated by su1:x:lividing the original = lot on siems Court and Arden Place. He explained the lot appeared to be in gocxl. condition, however, soil corrections were necessary prior to construction. Mayor Sather arrived at 8:25 p.m. Councilmember Malone suggested staff be directed to research previous assessments levied for a storm sewer project in this area. He advised Mr. Bauer that the feasibility study should provide infonnation regarding possible assessment to affected property owners for costs associated with the inprovement project. Malone ll'OVed, seconded by Growe, to direct Maier stewart and Associates to prepare a feasibility report for constructing a storm sewer in the vicinity of Arden Place, in the area indicated in the Public Works Superintendent's report dated 7-25-91. Motion carried UI'IaI1inw:lusly. (4-0) CASE #91-09; REZONING B-1 'lU B-2, CLE\IELI\ND AVE. & COUNTY mAD E-2, HANS HAGEN Council was referred to the Planner's report and Planning Commission minutes elated 7-10-91, relative to the application for Rezoning frClll B-1 to B-2, property located at the intersection of Cleveland Avenue and County Road E-2, Hans Hagen. 'lhe Planner explained Council had approved the initial proposal for an office wilding on this site, mich is a permitted use in the B-1 Zonin3' District. He advised the same developer is now proposing to rezone the property to a B-2 District, to allow a convenience store, with the dispensing of motor fuel. The proposed use mich requires a rezoning, is permitted by Special Use Permit in the B-2 District and a site Plan Review is required in conjunction with the SUP. Minutes of the Arden Hills Regular Council Meet:in3', 7-29-91 Page 6 . ~E #91-09 (Cent'd) The Planner advised the rezoning portion of the proposal is the only item for Council consideration at this ti1ne. Bergly explained the parcel relative to this matter is Tract A; Tract B is right-of-way for Cleveland and Interstate 35W and Tract C is part of a slope easement. He also indicated the area which is set aside as a drainage right-of-way. The Planner advised the Comprehensive Plan identifies this parcel as a COmmercial site and disolSses rationale for the COmmercial designation; access and isolation from neighbor:in3' residential property. He noted the homes are oriented toward New Brighton Road and there is a substantial distance between residential property and this parcel of land. Bergly stated the Comprehensive Plan does not identify the type of zoning for this site and the City has the responsibility to review and determine what type of camnercial development is best suited to this parcel, based on ilnpact to adjacent properties, quality of development. Planner Bergly briefly reviewed the materials su!:lni.tted for the prqlOSed development of this site; a convenience store, gasoline punps and a car wash facility. He explained the proposed development of the parcel requires a site plan review and meets all Zoning Code requirements, with the exception of sign setback variance. . Bergly discussed the Planning Commission recommendation for denial of the request for rezon:in3', based on heavy traffic generation and associated traffic problems, incompatibility of the use to residential properties, increased noise, odor and trash levels associated with the proposed use and an expressed preference fram residents in the area for the site to remain in the B-1 District. . The Planner stated the major issue discussed was traffic and referred to the City Engineer's report, which indicates traffic generation on this type of use not be very intense, based on the size of the operation and access to the site. The report also indicates the traffic would not be generated by the use, rot would be traffic which nomally utilizes this route. Bergly discussed the problems with sight distances for traffic access:in3' 35W in bath the north and south directions. He advised Ramsey County has been study:in3' this problem for several years and rrost likely this matter will not be addressed until such tilne as a severe warrant is identified for chang:in3' the intersections. The Planner reviewed environmental issues which were discussed at the Commission meet:in3'. He noted if any spillage = on the site, the drainage right-of-way may be affected. Bergly stated there is a drainage basin proposed on the south corner of the site for storm water collection, which may be designed to collect any spillage; s=eenirg devices could be installed. eouncilmember Malone camnented that the site is unusual and does present sane traffic/safety concerns. He indicated the environmental issues would have to be reviewed and very carefully controlled, as well as the traffic/safety issues. Malone expressed concern that if the property is rezoned to the B-2 District, other less desirable uses would be permitted which do not require the SUP process. He questioned if there is a method of initiat:in3' the rezoning cont:in3'ent upon approval of a specific development proposal; expressed reluctance based on the fact the developer had previously proposed to constJ:uct a project on this site and then did not follow through with the approved proposal. Minutes of the Arden Hills Regular Council Meeting, 7-29-91 Page 7 CASE #91-09 The Planner referred to previous rezoning requests which were approved by the City, allowing the rezoning to occur only after the SUP and Site Plan were approved; cited Shannon Square on Lexington Avenue as an exanple and noted the applicants agreed to such stipulation. He indicated the city negotiates the developnent of such sites until the plan meets approval and then the rezoning becomes effective. . Co1.mcil1nember Mahowald agreed with this approach for negotiating quality development of this site. Planner Bergly stated Attorney Filla agreed with this approach f= the few remaining vacant parcels of land in the City. Malone 11DVed, seconded by Mahowald, to contingently approve the Rezoning from B-1 to B-2, Case #91-09, Cleveland Avenue and County Road E-2, Hans Hagen, pending Co1.mcil review and approval of a Special Use Pennit for a Service station/Convenience store/Car Wash at this location, and all related site plan materials, and the issuance of a b.Jilding permit f= development of this site, prior to the rezoning becoming effective, and Council further advises the applicant that such contingent approval of the rezoning does not imply that approval of the Special Use Pennit or issuance of a b.Jilding permit is guaranteed, with such approval to expire within one year. Motion carried unanimously. (4-0) . RES. #91-47; 1991 MARKEr SIUDY & EMPIDYEE W1P. PIAN ACKN<MLEJ:x;E IDNG RANGE PARK FUND PIAN Malone IlIOved, seconded by Mahowald, to table action on the 1991 Market study and Finployee Conpensa.tion Plan to the Regular Council Meeting held August 12, 1991. Motion carried unanimously. (4-0) May= Sather acknowledged receipt of the report from Park Director John Buckley, dated 7/23/91, relating to the proposed Long Range Park F\md Plan. Council COI'lClllTed to discuss the proposal during the bldget worksession. Co1.mcil1nember Malone commented that the concept makes good sense and supported the proposal from Buckley. SCHEDULE BUI:GEI' IDRKSFSSION MffiS. Co1.mcil diSC'llSsed several tentative dates for I:x.ldget worksession meetings. Malone IlIOved, seconded by Growe, to schedule a Co1.mcil Worksession Meeting to be held on August 20, at 4:30 p.m., at City Hall, for the pw:pose of discussing the 1992 proposed b.1dget. Motion carried unanimously. (4-0) Mahowald llIOVed, seconded by Malone, to schedule an additional Co1.mcil W=ksession Meeting on August 26, at 4:30 p.m., at City Hall, to discuss the 1992 proposed wdget. Motion carried unanimously. (4-0) Co1.mcil concurred on the following tentative dates f= further I:x.ldget discussions; September 5 and 12, at 4:30 p.m., and directed staff to place the . tentative dates on the August 26 Regular Co1.mcil Agenda for formal action. SCHEDULE CWSED MlGj UNION & NOOUNION W1PENSATION Malone IlIOVed, secorrled by Growe, to schedule a Closed Meeting on August 12, at 6:30 p.m., at City Hall, f= the purpose of discussing tmion and nonunion enployees canpensation plan. Motion carried unanimously. (4-0) Minutes of the Arden Hills Regular Council Meeting, 7-29-91 Page 8 . ACCEPI' RESIGNATIOO & AUlHORIZE ADVERI'ISEMENT Council was referred to the resignation letter fram Administrative Secretary Hillyer, date::l 7/26/91, to be effective August 9. Clerk Administrator Berger requeste::l pennission to begin an advertising campaign to fill the position opening. Malone lOOVed, seconded by GrcMe, to a=ept the resignation letter fram Administrative Secretary Mary Arm Hillyer, effective 8/9/91, and auth=ize the Clerk Administrator to publish the standard advertisement to fill the vacant position. Motion carried unanimously. (4-0) SCHED. PERFORMANCE EVALUATION; CLERK ACMINISTRA'roR CXXJNCIL ~ KEI'IHSCN POND DRAINAGE PROBLEMS CITIZEN SURVEY . Council concurred to defer action on this matter to the next regular meeting held August 12 and cIirected staff to place this item on the Agenda. Council1nember Malone discussed resolution of the Keithson Pond drainage problems; noted staff is atteJrpting to resolve as quickly as possible and is currently negotiating an easement with an adjacent property owner. Council1nember Malone questioned the payment of the billing statement for the citizen survey conducted by Decision Resources in 1990. The Clerk Administrator advised the bill for services was received in 1991. TRAFFIC ACCIDENl'S; HI\MLINE & CD. ROAD F RAMSEY CDUNI"{ PROP'D CDLLECITOO OF RECYCLING cosrs BASKETBALL HOOPS; REM)VAL FRCM aJIr-DE-SACS Council1nember Malone questioned the comment relative to recent traffic accidents at HaInline and County Road F fram representatives at CPI; suggested staff check with Ramsey County Sheriffs Department regarding this matter. Council1nember Malone that he favors the Ramsey County proposal f= collecting recycling costs from Arden Hills residents with the tax statements and rei.Inh.1rsing the City; the city must establish the rate. Council1nember Malone referred to the request from the Building Inspector for Council direction relating to basketball hocps placed in city cul-de-sacs. Council concurred to direct Kriesel to forward diplanatic corresporrlence to residents with basketball hoops placed in the City easement, requesting removal of the hoops pri= to snowfall, to allow for storage of snow on the easements and to a=mmodate maintenance of utilities. VALENI'INE AVENUE; REM)VAL OF PIANI'INGS IN RmAY FASEMENI'S . Council discussed the easement markings along Valentine Avenue and possible solutions to increase sight distances for traffic traveling on the roadway. After discussion, Council concurred to direct the Public Works SUperintendent to contact the property owners and discuss trimming the foliage approximately 5 to 8 ft. from the roadway to acccmnnodate public safety concerns. Council further concurred to direct staff to trim back the vegetation along Old Highway 10. I I , Minutes of the Arden Hills Regular Council Meeting, 7-29-91 Page 9 Counci1member Malone refen-ed to a letter from Scholl's, regarding storage of heavy equipment along Round lake Road West and the condition of the roadway. Public Works SUperintendent Winkel advised the equipment is being stored by MN/DOT in conjunction with highway illIprovements in this area. He also indicated the public works employees have been patching the roadway. SIDRAGE OF EX:lUTIMENI' Council directed staff to fmw.rrd =esporrlence to Scholl's advising the campany that MN/DOT is storing the equipment, the city staff has been patching the roadway and forward the information to MN/DOT for response to the property owner. FINANCE cn1MI'ITEE; REPORl' ON LJVFD Counci1member Malone suggested members review the Finance Conunittee Report on the LJVFD; commended the Conunittee for an excellent report. eounci1member Mahowald noted he will be unable to attend the Planning Conunission meeting on August 7. Mayor Sather offered to attend in his aJ:sence. MISCELLANEDUS: Mahowald questioned how many applications were received for Council and when plastics recycling begins. The Clerk Administrator advised six applications were received for Council and plastics recycling begins on August 7. ADJOURN Mahowald moved, seconded by Growe, that the meeting be ""''''''''' at "" "::!~ ~w ~ly. (<-0) ~~ ~~{J Gary R. Berger Clerk Administrator NOITCE OF MEEI'INGS There will be a Closed Meeting held at 6:30 p.m., Monday, August 12, 1991, at city Hall. The Regular Council Meeting will be held at 7:30 p.m., Monday, August 12, 1991, at city Hall.