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HomeMy WebLinkAboutCC 03-25-1991 ,.., . . - . .\ MINUI'ES OF WE ARDEN HILlS RmJIAR COUNCIL MEEI'ING MONDAY, ~ 25, 1991, 7:30 P.M. - CITY HALL Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Thomas Sather, eouncilJnembers Nancy Hansen, Paul Malone, and Thomas Mahowald. Absent: Council1ne.mber JoAnn Growe. Also present: Engineers Terry Maurer and Mark Graham, Park Director John Buckley, Public Works Superinterxient Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. CALL 'IO ORDER Hansen moved, seconded by Malone, to adopt the March 25 Agenda as suhnitted. Motion carried unanimously. (4-0) APPROVE Councillne:mber Malone referred to the 5/19/91 Council MINUTFS Worksession minutes, page 2, under "city Logo" and recalled that eouncil1ne.mber Mahowald had stated a preference for the logo with the "peaks" design, rather than the "block" lettering. Mahowald concurred. AOOPI AGENDA Mahowald moved, seconded by Malone, to approve the February 19 Worksession and the March 11 Regular Council Meeting minutes, as subnitted, and approve the March 18 Worksession minutes as amended. Motion carried unanimously. (4-0) CONSENT CALENDAR Moved by Hansen, seconded by Malone, to approve the Consent Calendar as suhnitted, and authorize execution of all necessary dOClllllE!l1ts contained therein: a. Approve Business Licenses: Minnesota Viking Food Service at Control Data, Restaurant, and Arden Hills Tire & Service, 3757 North Lexington, Retail Sales. b. Approve Refuse Collector License for Northern Disposal. c. Amend Resolution Nos. 91-01 and 91-04, Relating to Banking Procedures. d. Approve List of Claims and Payroll. Motion carried unanimously. (4-0) PUBLIC ~ None. PUBLIC HEARING 1991 PAVEMENT~; IMPROVEMENI'S Mayor Sather opened the meeting at 7:35 p.m. for the purpose of a public hearing on the proposed 1991 Pavement Management Improvement Project. Deputy Clerk Iago verified publication of the Notice of Hearing in the New BriClhton Bulletin on Wednesday, March 13, 1991, and mailing to affected property owners the same date. Engineer Graham briefly reviewed the street :improvement project, which includes bituminous overlay and seal coating of streets as outlined in the feasibility report. He explained that eouncil has determined fifty percent (50%) of the costs for bituminous overlay of streets will be assessed to abutting property owners. - - . , Minutes of the Arden Hills Regular eouncil Meeting, 3-25-91 Page 2 PUBLIC HRING (Cont'd) Graham stated that eleven bids were received for this project and all of the bids were less than the estimated project costs. He noted the prop:>sed assessments to abutting properties, as outlined in the feasibility report, will be reduced 18 percent, from $3.44 per front foot to $2.82 per front foot. He also advised that no assessments are proposed for the seal coating portion of the project. Engineer Graham reviewed the resolutions for Cotmcil consideration and action in conjunction with the project. Mayor Sather asked if there was anyone present who wished to speak in favor of or 0W0Sed to the proposed inprovement project and assessment. John Fortney, 1446 Indian Oaks Court, stated he is a 12 year resident and did not recall previous aES~ssments for seal coating. He questioned if the :i1nprovement included curb and advised several residents in this area have expressed an interest in the installation of curbing on the street. Engineer Maurer stated this is the first time the City will be assessing for the bituminous overlay of streets and explained that the seal coating costs will not be assessed to residents. He advised there are no :iJmnediate plans to install curbing in this area and explained that curb installation is normally performed in conjunction with the reconstruction of a street. Maurer also explained the pavement nanagement plan rates the condition of streets and identifies what type of :i1nprovement is needed. Fortney stated he preferred the :i1nprovement include installation of con=ete curb and questioned the cost differential. He asked if the bituminous berm =ently in place will be up:Jraded. Engineer Maurer advised it is questionable as to whether or not curbing could be installed at this time. He advised there is no plan to reinstall the bituminous berm and explained the berm is usually installed when a new development is under construction and establishment of lawns in a residential area haJrpers reinstallation of the bituminous berm. Fortney suggested the street be reviewed to determine if curb could be installed in conjunction with the bituminous overlay, since all the streets surrounding Indian Oaks Court have curbing installed. Maurer stated the cost for reconstruction of a street and installation of curb is approxilllately $27.00 per front foot. Bob Boesel, 1695 Valentine Avenue, expressed concern that the proposed street :i1nprovement is not neceSS'Olry and a number of residents would prefer to have Valentine Avenue closed, between County Road F and Highway 10, for safety purposes. He advised that he has prepared a video tape of vehicles traveling in a reckless manner along the street and that residents have worked closely with the Ramsey County Sheriff's Department in an attempt to stop the violators. Boesel requested the Cotmcil review a letter he prepared, dated 3-25-91, outlining the background of traffic problems in this area and requesting the street be closed between Valentine Court and Valentine crest Road. . . . " Minutes of the Arden Hills Regular eouncil Meeting, 3-25-91 Page 3 PUBLIC BRING (Cont'd) eouncil =ncurred that the Engineer and Public Works SUpervisor review the information. Bill Gillies, 1736 Crystal Avenue, questioned the formula for assessing corner lots and noted the catch basin in this area is in need of repair. Engineer Graham reviewed the aSE'E'f'<<ment formula for corner lots and advised the catch basin will be checked to determine if repairs are necessary. Gillies advised that the existing street is at a higher elevation than his yard and requested water be directed away from the yard in conjunction with the :i1nprovement. Graham stated he will review the property and note the request. Brad Ianberg, 1411 Skiles lane, questioned the type of pavement management survey conducted. He advised that there have been substantial problems with the street in front of his home since the installation of the watermain. He suggested the north side of the street may need corrective action prior to installation of the bituminous overlay. Engineer Graham reported that each street improvement was listed separately in the bid specifications to allow for necessary corrective actions that relate only to specific streets. He advised he will note review of the situation on Skiles lane. T P1I1hPrg questioned the prCX'Mllre of the public hearing process, prior to completion of the actual improvements. Engineer Maurer explained the process is somewhat new and utilized by several cities. He suggested the City Attorney could draft a letter to Ianberg further explaining the legality of the procedures. Jan Blomberg, 3508 Glenarden Road, ~ressed concern with storm water drainage and questioned if bituminous driveway aprons will be installed to divert water from her property. Engineer Graham stated he will note the problem at this location and review with the contractor. Robert Rehkamp, 4060 Valentine Court, spoke in favor of the proposed improvement and questioned if drainage improvements will be made in the future. He also agreed the traffic problems need to be reviewed. Rehkamp suggested a neighborhood poll be conducted to review all concerns of residents in this area and determine the need for the proposed inprovement. Engineer Maurer stated the drainage issues have been noted and will be reviewed prior to beginning work on the project. He indicated that the rating process is done on a "block by block" basis and does not allow for improvement of only a portion of the street in any given block. Maurer advised there is sufficient time for his staff to review and discuss the street ilIIprovement with residents in this area and for those residents to petition eouncil for deletion of a street from the proposed project. Jerry Menke, 1404 Skiles lane, agreed with Lemberg that the north of the Skiles lane will need corrective measures prior to installation of the :i1nprovement. . . . .' Minutes of the Arden Hills Regular eouncil Meeting, 3-25-91 Page 4 PUBLIC BRING (Cont'd) Menke suggested the installation of speed bLntps in the Valentine Avenue area to deter high speed traffic or a reduced speed limit sign. Engineer Maurer advised the speed limit is set by state statute and cities normally avoid installation of speed bLntps due to liability and maintenance issues . Councilmember Hansen questioned if the street closing would have any adverse effect on emergency vehicle access. Fire Orief Winkel stated closing the street may cause unnecessary delays for emergency vehicle access. SUe Amos Palmer, 1717 Gramsie Road, spoke in opposition to the fonnula utilized for assessing corner lots. John L3ndon, 3415 Glenarden Road, questioned the longevity of the proposed bituminous overlay. Engineer Graham explained the process typically has a life-span of 10 years, with normal seal coating and =ack sealing procedures being necessary during the 10 year tilne frame. Karen Albert, 4090 Valentine Crest Road, presented a petition dated 3-22-91, signed by the residents of Valentine Crest Road, stating the proposed improvement of the street is unnecessary and requesting this street be deleted from the scheduled inprovements. Mayor Sather advised a letter was received from Jeffrey Rountree, 4126 Valentine Crest Road, fav=ing the proposed improvement and requesting the Engineer address the pending and drainage problems in this area. Etl Lindquist, 1668 Chatham Avenue, stated his driveway is sunken and the =b is now at a higher elevation than the driveway. Engineer Maurer advised the thickness will be feathered and the problem co=ected. Bob Kunze, 4073 Valentine Court, explained the drainage problems occurring on Valentine Crest Road due to the filling of the culvert in this area. Public Works SUperintendent Winkel stated that the drainage problem is occurring due to placement of drain tile in a city easement. He suggested a separate meeting with Kunze to discuss this problern. Mike Richardson, 1448 Arden Place, questioned if inspections will be done on the work in progress. Engineer Maurer advised his staff will be conducting the inspections for the improvement project. SUe Hustings, 4136 Norma Circle, stated opposition to the fonnula utilized for assessing corner lots; questioned how Council arrived at the fonnula. Councilmember Malone advised that corner lots are normally considered to have a higher property value, due to the fact access may be obtained from either street and there is an adjacent residence/neighbor on only one side of the lot. . . . " Minutes of the Arden Hills Regular eouncil Meeting, 3-25-91 Page 5 PUBLIC HRING (Cont'd) Mayor Sather reviewed the fonnula for assessing a cul-de-sac lot and stated the assessment fonnulas utilized for corner lots and cul-de-sac lots are those typically used by cities. Mayor Sather asked if there were any further conunents from the floor and hearing no response he closed the public hearing at 8:51 p.m. Council1nernber Mahowald stated this is the first utilization of the newly adopted ass<:>ssment policy and thanked residents for their constructive inPut. Council concurred that the Engineering staff be directed to review the =cerns raised by the residents relating to the improvement and the Public WOrks Superintendent and Public SatetyfWorks Committee be directed to review the concerns relating to traffic problems. Residents were requested to sul:xnit information to city Hall regarding either of the issues. Council1nernber Malone stated there were several comments this evening relating to the need for more street improvements and staff will be reviewing the need for such improvements in the on:JOing pavement management survey. He advised residents that they may file petitions for additional or upgraded inprovements and documentation will be provided by city staff upon request. Council diSCIlSSOO the proposed ilI1provements for Valentine Crest Road and co=ed there is not sufficient rationale to warrant deletion of the street from the project at this time. Engineer Maurer advised that Council authorization to order the project at this time does not mean streets carmot be deleted at a later date. Malone moved, seconded by Mahowald, to adopt Resolution No. 91-22, Establishing the Assessment Rates for Bituminous Overlay and Residential street Reconstruction Projects for 1991. Motion carried unanimously. (4-0) Malone moved, seconded by Mahowald, to adopt Resolution No. 91-23, Ordering the Improvement in the Matter of the 1991 Pavement Maintenance Improvement. Motion carried unanimously. (4-0) Council discussed extending the annual installments for those properties being assessed $500.00 or more in conjunction with the proposed inprovement. Also discussed was rescheduling the time for the Public Hearing on this matter, since an additional public hearing is scheduled for the same date. Malone moved, seconded by Mahowald, to amend Resolution No. 91-24, Determining Assessed Cost of Improvement, ordering Preparation of Proposed Assessment roll and Setting the Assessment Hearing Date in the Matter of the 1991 Pavement Maintenance Improvement, amending section 3, to include language specifying that assessments of $499.00 or less to be payable in three equal annual installments and assessments of $500.00 or more be payable in five equal annual installments and section 4, be amended to set the time for the Public Hearing at 8:30 p.m. on the date specified. Motion carried unanimously. (4-0) Engineer Maurer suggested the award of bid be tabled to the next regular Council meeting to allow staff time to review all concerns raised this evening by residents . . . . , .. Minutes of the Arden Hills Regular Council Meeting, 3-25-91 Page 6 PUBLIC HRING (Cont'd) Mahowald moved, seconded by Malone, to table action on Resolution No. 91-25, Accepting Bid and Authorizing Execution of Contract in the Matter of the 1991 Pavement Maintenance Irrprovement, to the regular eouncil meeting held APril 8, 1991. Motion carried unaniJnously. (4-0) Council directed the City Attorney to respond to Mr, Lemberg's question regarding the legality of the public hearing procedures relating to the proposed inprovement by holding an assessment hearing prior to =mpletion of the project. Council was referred to a memorandum from Administrator Berger dated 3-22-91 and a letter from Engineer Graham dated 3-21-91, relative to the 1991 Park Inprovements. eouncilmember Malone expressed concern that the estimated cost of the project is exceedingly higher than the funds Wdgeted and dissatisfaction in the procedures followed for placement of this item on the agenda. He suggested the procedures for presentation of such materials to eouncil be discussed at a worksession meeting . RES. #91-26; PARK IMPRVMI'S Malone explained he would prefer the city not deplete the Park Fund by utilizing the monies to =mplete ilnprovement projects and suggested that an annuity process might be established to best utilize the monies in the fund. eouncilmember Mahowald agreed he would prefer not to deplete the park fund, however, suggested it may be better to =mplete all the iInprovements to receive a better bid quote. Engineer Maurer explained that generally he would concur a better quote may be received if the project is larger in scope. eouncilmember Malone suggested the Park Director and Program SUpervisor attend the next worksession meeting and be prepared to discuss long range planning for parks and procedures for suhnitting information. Engineer Graham advised the bid specifications could be drafted listing each phase of the :i1nprovements separately and portions of the proposal could be easily deleted as Council deems nec€ssary. Malone moved, seconded by Mahowald, to adopt Resolution No. 91-26, Receiving the Feasibility Report in the Matter of the 1991 Park and Bike Trail I1Tg:>rovements. Motion carried unanimously. (4-0) Malone moved, seconded by Mahowald, to adopt Resolution No. 91-27, Ordering the I1Tg:>rovement and Preparation of Plans and Specifications in the Matter of the 1991 Park and Bike Trail I1Tg:>rovements. Motion carried unaniJnousl y . ( 4-0) Malone moved, seconded by Mahowald, to adopt Resolution No. 91-28, Approving the Plans and Specification and Ordering the Advertisement for Bids in the Matter of the 1991 Park and Bike Trail InqJrovements, with amended language in the bid specifications notifying bidders that each major listed project is severable from the entire project. Motion carried unanimously. (4-0) Malone moved, seconded by Mahowald, to schedule a eouncil Worksession meeting on Monday, APril 15, 1991, at 4:30 p.m., to discuss park ilnprovements and long-range planning and request Park Director Buckley and Program SUpervisor Severtson be in attendance. Motion carried unanimously. (4-0) SCHEDULE IDRKSPSSION 4-15-91 . . . ". Minutes of the Arden Hills Regular Council Meeting, 3-25-91 Page 7 AD HOC <XM'IITI'EE eouncil was referred to a ll\elOCIrandwn from the Clerk Administrator dated 3-21-91, relative to recammerx'lations for appointments to the Ad H= Cfulritable Gambling Committee. Berger reported on staff recommendations. Mayor Sather requested this matter be tabled until the April 8 meeting to allow more ti1ne for Council recammendations. Council1nernbers concurred to discuss this matter at the April 8 Regular Council meeting . Malone moved, seconded by Mahowald, to reschedule the Monday, May 27, Regular Council meeting to Tuesday, May 28, due to the Memorial Day Holiday. Motion carried unanimously. (4-0) eouncil briefly discussed the use of the Zycad Building f= City offices; concurred that the building would not be conducive to use by the City for office space. Council recommended the report from the city Hall study Committee be reviewed at the April 8 or May 13 Regular eouncil meeting, rather than the 4/29/91 meeting, due to the nlDllber of public hearings scheduled. staff was directed to contact the Chair of this cammittee regarding this matter. RESCHEDULE MAY COUNCIL MI'G; 5-28-91 DISC; ZYCAD BILG. CITY OFFICE SPACE COUNCIL m1MENTS VACATION; AI:MINISI'RATOR Clerk Administrator Berger notified Council he will be on vacation APril 10-15 and Deputy Clerk Iago will serve as Acting Administrator in his absence. NWYSB The Clerk Administrator questioned if the discussion of the Northwest Youth Services Bureau should be placed on the APril worksession Agenda. Council co=ed to defer this matter to a future meeting; Hansen advised a video relating to the services of this organization is being prepared for Council review. LJVID REFUND eounci1Inember Malone noted the refund received from the LJVID; requested more infonnation from the Fire Chief. Chief Winkel stated this is a COIlU1lO\1 practise for the Fire Department to refund to the city bJdgeted funds which are not utilized at the end of the calendar year. DISC; LJVID UTILITY VAN Councillne:mber Malone questioned the status of the LJVID utility van. Fire Chief Winkel advised he will be meeting with the city of Shoreview to discuss the van purchase and will report to eouncil at a later date. APPRECIATION VIR. CONCORDIA SINGING SOCIEl'Y DONATION Counci1Inember Malone requested a letter of appreciation be forwarded to Concordia Singing s=iety for the donation to NWYSB on behalf of the City. ,.~. .". . . . Minutes of the Arden Hills Regular eouncil Meeting, 3-25-91 Page 8 REGIONAL RAIL RPT. eouncillne:mber Malone reported on the Regional Rail meeting . Councillne:mber Malone questioned the status of the Cleveland Avenue assessment hearing and what the ti1ne limitation is for holding the hearing. Clerk Administrator Berger related his conversations with Hans Hagen regarding this property. He also noted that electrical power is not supplied to the lift station at this ti1ne. CLE\/EIAND AVE; ASSESSMENT HRG. eouncil directed the Engineer to obtain a quotation for electrical power supply to the lift station and asked the Clerk to contact the City Attorney to verify the ti1ne limitation for holding an assessment hearing on this matter. BINGO HALL Councillne:mber Mahowald questioned the status of the Bin:Jo Hall; referred to recent newspaper articles. Clerk Administrator Berger explained the State Gaming Board has not contacted the city relative to this matter. JOIN!' MI'G.; SHARED SERVICES DISCUSSION Mayor Sather reported on the joint meeting between adjacent cities, Ramsey County and the School District to discuss the possibility of shared services. Malone moved, seconded by Sather, that the meeting be adjourned at 10:10 p.m. Motion carried unanimously. (4-0) ADJOURN ~ 'K. B~ Gary . Berger Clerk Administrator ~&U- 'IhomasR.Sather Mayor NOI'ICE OF MEEl'INGS The next Regular ColUlCil Meeting will be held on Monday, APril 8, 1991, at 7:30 p.m., at City Hall. There will be a eouncil Worksession Meeting held on Monday, APril 15, 1991, at 4:30 p.m., at city Hall.