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HomeMy WebLinkAboutCC 02-11-1991 . .; . . . MINUI'ES OF THE ARDEN HILlS RmJL1\R cnUNCIL MEETING MONDAY, ~Y 11, 1991, 7:30 P.M. - CITY HALL Pursuant to due call and notice thereof, Acting May= Malone called the meeting to order at 7:30 p.m. ROLL CALL 'Ihe roll being called the following members were present: Acting Mayor Paul Malone, Councilmembers Nancy Hansen, JoAnn Growe and Thomas Mahowald. Mayor Sather arrived at 7:35 p.m. Also present: Engineers Terry Maurer and Mark Graham, Park Director John Buckley, Public W=ks SUperintendent Dan Winkel, Accountant Tannny SWanson, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. CALL 'IO ORDER AOOPl' AGENDA Hansen moved, seconded by Growe, to adopt the February 11 Agenda as suhnitted. Motion =ied unaninvusly. (4-0) Mayor Sather arrived at 7:35 p.m. APPROVE MINUI'ES; 1/28 & 1/30/91 Malone moved, seconded by Hansen, to approve the January 28 Regular and January 30 Special Council meeting minutes as sul::rnitted. Motion =ied unanimously. (5-0) Clerk Administrator Berger introduced City A=untant Tannny (T.J.) SWanson to eouncilmembers and reviewed his 2/8/91 memorandum, outlining the proposed 1991-92 work program f= this position. INTRODUCE CITY ACCOUNTANT; TAMMY (T.J.) SWANSON Mayor Sather and Council1nembers wel=ned Tammy to the staff. DISC; 1991 RENEWAL CHARITABLE GAMBLING PREMISES PERMITS eouncil1nember Mahowald noted the three applications for renewal of premises pennits f= charitable gambling listed under the Consent Calendar. He questioned the number of pennits remaining f= issuance in 1991. Deputy Clerk Iago reported that two pennits for 1991 renewal were approved by Council and explained that if the three pennits listed under the Consent Calendar this evening are approved, four pennits remain available. She also noted that five organizations have not yet sul::rnitted applications for renewal in 1991. Iago explained the tenth pennit approved last fall as a "temporary pennit" will expire effective May 1, 1991. The Deputy Clerk advised that representatives from two of the organizations suhnitting applications this evening, Concordia singing s=iety and st. Paul Turners, are working with staff to CCllIply with the requirement to donate 50 percent of the net profits within the Arden Hills "trade area". She further advised that Con=rdia singing S=iety has volunteered to donate funds to the NWYSB. Iago stated that representatives of charitable organizations have expressed a willingness to donate funds to groups within the Arden Hills trade area; suggested communications be utilized to notify possible recipients to =ntact city Hall for further infornation on receipt of such funds. Council directed staff to review charitable gambling re=rds to insure all organizations applying for renewal are in CCllIpliance with Ordinance requirements pri= to suhnission of the application for premises pennit renewal. "' . . . Minutes of the Arden Hills Regular council Meeting, 2/11/91 Page 2 Mahowald l1\OVed, seconded by Growe, to approve the Consent Calendar as suJ:mitted and authorize execution of all necessary documents contained therein: a. Resolution No. 91-11, Approving st. Mary's Romanian Orthodox Church Premises Pennit f= Bingo Operations at Pot 0 Gold Hall, 3776 Connelly Avenue. b. Resolution No. 91-12, Approving Concordia Singing Society Premises Permit for Bingo Operations at Pot 0 Gold Hall, 3776 Connelly Avenue. c. Resolution No. 91-13, Approving st. Paul Tul:ners Premises Permit for Bingo Operations at Pot 0 Gold Hall, 3776 Connelly Avenue. d. Approve Solicitation Request from Victory Achievers. e. Approve List of Claims and Payroll. CONSENT CALENDAR Motion carried unanimously. (5-0) PUBLIC ~S None. EXCESS LIABILITY Council was referred to a memoraIXlum from the Clerk INSURANCE COVERAGE Administrator dated 2-8-91, and =espondence from lMCIT Executive Director Peter Tritz dated 11/20 and 12/1/90, regarding new excess liability coverage options offered to cities from the League of Minnesota cities Insurance Trust. city Insurance Agent Bill Hite reviewed the unusual events which are covered by the excess liability insurance and the rationale outlined by the IMC f= choosing to provide greater coverage than the statutory lilnits. He indicated that approxlinately 50 percent of the cities are participating in the excess liability coverage option. Hite also explained the waiver/nonwaiver of statutory liability options and the cost differential of approxilllately $4,500.00. Clerk Administrator Berger advised that the lMC designed the policy to fill the gaps in coverage f= events outside the statutory lilnit coverage. He stated that both Bill Hite and Peter Tritz have recommended the City approve the excess liability insurance coverage and waive the $600,000 statutory lilnit. Berger explained he con=s with the recarmnendation for approval and that funds are hldgeted in 1991 for the coverage. Bill Hite advised the city has an excellent record relative to past claims and has received substantial dividends at the en:i of the year due to the low number of claims. council1nember Malone expressed concem that the city will by paying an additional cost for events which are unlikely to occur. Bill Hite explained all events listed in the current policy are also covered by the excess liability insurance. Mahowald lllOved, seconded by Growe, to continue with the same liability insurance package for the city for 1991, which provides for excess liability insurance in the amount of $1,000,000.00 and waive the $600,000.00 statutory lilnit. Motion carried. (Mahowald, Growe, Hansen and Sather voting in favor; Malone opposed) (4-1) .' . . . Minutes of the Arden Hills Regular Council Meeting, 2/11/91 Page 3 eouncil was refe=ed to a report from Engineer Maurer dated 2-7-91, regarding the Ramsey County Draft Feasibility Report for intersection i1I1provements at County Road D and Cleveland Avenue. Maurer explained the proposed ilTprovements include the reconstruction of three of the four legs of the intersection and the installation of signalization. He reviewed the proposed costs for the Arden Hills portion of the i1lIprovements and advised the sidewalk and installation of the E\1P system are optional items which Co1.mcilll'aY include or delete from the proposed ilTprovements. Maurer advised it is possible to assess the abutting property, one large undevelope:i =tel:" parcel, f= the street and sidewalk i1I1provements. He stated the total est:iJ:nated project cost for Arden Hills is $11,102.00. DRAFT FElIS. RPI'.; OJUNI'Y mAD D & CLE\/ELAND AVENUE Council discussed the inclusion of the sidewalk i1lIprovement in the project and possible extension of the sidewalk, in the future, to =nnect with existing City pathways. Malone moved, seconded by Hansen, to accept the Ramsey County Draft Feasibility report for ilnprovements at Co1.mty Road D and Cleveland Avenue, including sidewalk and Emergency Vehicle Preempt System. Motion carried unanimously. (5-0) DISC; S'Ia'IE AVE. IMPmVEMENTS eouncihnember Mahowald questioned the status of the citizen request for i1I1provements on stowe Avenue. Clerk Administrator Berger explained he will contact resident Char Wilmar, spokesperson for the stowe Avenue residents, and provide infonnation relative to petitioning f= ilTprovements, as outlined in the newly-adOpted Assessment Manual. Public Works SUperintendent Winkel stated he will be working with the City Engineer to discuss the replacement of sanitary and stonn sewer lines in conjunction with any proposed ilnprovements along stowe Avenue. FElIS. REPORI'; 1991 PAVEMENI' MAINT. IMPRVMl'S. Council was referred to the revised 1991 Pavement Maintenance lInprovements Feasibility study, as prepared by Engineer Mark Graham and staff. Engineer Graham advised he reviewed the streets eligible for assessment, as outlined in the newly-adopted Assessment Manual, and the study was adjusted a=din:Jly. He advised the estiInated project cost is $225,200.00, and the est:iJ:nated assessable cost is $100,200.00. Graham advised the feasibility report includes a project schedule, a list of streets by type of i1I1provement, maps and a preliminary assessment roll. Graham explained that the 1990 Pavement Maintenance program included 5,600 feet of street ilTprovements, without utilizing assessments to property owners, and the 1991 program will be expanded to include 11,100 feet of streets, due to the utilization of the assessment policy. Council1nembe.rs complimented Engineer Graham f= exceptional work in preparation of the feasibility report. Malone moved, seconded by Mahowald, to accept the Feasibility study for the 1991 Pavement Maintenance Improvements, order Preparation of Plans and Specifications for the the Project to be reviewed by Council on February 25, 1991 and Call for a Public Hearing on March 25, 1991. Motion carried unanimously. (5-0) Minutes of the Arden Hills Regular eouncil Meeting, 2/11/91 Page 4 PROJECI' (Cont'd) Councilroember Malone questioned if the Engineer estimated an assessment rate for the :iJnprovements. . Engineer Graham advised the bids will be received prior to the scheduled public hearing date and Council may establish the assessment rate upon receipt of bids, utilizing bid cost figures, rather than atterrpting to estimate the costs. FINAL BILL; KEM MILLING SITE, DELTA CONSULTANTS Council was referred to a memorandum from the Clerk Administrator dated 2-6-91, and co=espondence from Delta Environmental Consultants, Inc. dated 1-14-91, relative to the final invoice f= consulting services in conjunction with the Kern Milling site. Paul Goudreault, District Manager fram Delta, was present to discuss the actual costs f= consulting services and the reduction in fees by subtracting the auth=ized charges fram the actual costs. He advised the balanced owed by the city is $19,505.97. Malone moved, seconded by Hansen, to authorize final payment of $19,505.97, to Delta Environmental Consultants, Inc., f= =1ting services at the Kern Milling site. Motion carried unanimously. (5-0) REIMBURSEMENT ; PEl'ROFUNDS, KEM MILLING SITE Council was informed by Paul Goudreault, Delta District Manager, that the city has the option to apply to the Minnesota Petrofund Board for reilnbursement of costs ass=iated with the petroleum site contamination and outlined costs which may be eligible for re:imJ::ursement. He indicated Delta is cu=ently reviewing costs associated with the petroleum portion of this project and will report to eouncil upon COllq)letion of the review. Goudreault stated that Delta Consultants are willing to prepare the necessary documentation for application sul:mission at an estimated cost of $800 to 1,000.00. . Malone moved, seconded by Mahowald, to authorize Delta to proceed with reimbursement procedures for tank reroval and other items ass=iated with the petroleum site contamination at the Kem Milling site, and further authorize the experrliture of funds to Delta for review and preparation of the application, not to exceed $1,000.00 without retw:ning to Council f= approval. Motion carried unanimously. (5-0) DISC;REM'JVAL STORAGE TANKS CITY HALL/IW; eouncilroember Mahowald questioned the status of the proposed removal of the storage tanks at the Public Works facilities. Public Works SUperintendent winkel advised the proposed removal of storage tanks at the Public W=ks facilities is being held until a re=mmendation is received fram the City Hall study Committee and eouncil determination as to whether = not new municipal facilities are warranted. STATUS REPORI'; WATER MEl'ER CERI'IFICATION Public Works SUperintendent Winkel reported he has received two quotes and is awaiting a third quote f= testing and certifying water meters in the City. . Winkel advised staff is reviewing and atterrpting to verify water loss figures for previous years. Minutes of the Arden Hills Regular Council Meeting, 2/11/91 Page 5 . lABOR AGREEMENTj eouncil was referred to a memorandum from the Clerk IIDE #49 CONTRAcr Administrator dated 2-8-91, and co=espondence from IIDE Business Representative Tim Connors dated 2-7-91 and Karen Olsen, Labor Relations Associates, dated 2-6-91, relating to settlement of the 1991/92 Agreement between the City of Arden Hills and IIDE Local 49. Hansen moved, seconded by Growe, to accept the three percent (3%) wage in=ease on the base wage rate for 1991 and 1992, retroactive to January 1, 1991, and an additional ten dollars ($10.00) per month in the employer insurance contr:iJ:ution for each of the two years = the same contr:iJ:ution as that paid for nonunion city employees. Motion carried unanimously. (5-0) COUNCIL <n1MENTS I'KlRKSESSION; RF'P'S SAlARY cx:MPENSATION PIAN Clerk Administrator Berger reported that he had contacted four organizations regarding proposals for review of the employee <::onpensation plan and to date he has received no response. He noted this item is scheduled for eouncil discussion at the 2-19-91 worksession. RCLLG mG. Councilmember Hansen reported she is unable to attend the RCLLG meeting. NO PARKING SIGNS Councilmember Hansen questioned if the no parking signs relating to the recently adopted Snow Removal policy have been installed. . Public Works SUperintendent Winkel advised the installation of the signs was postponed to aCCOllllll()jate the changes in the parking regulations and are delayed until next fall, due to the frost in the ground. DRAFT LEITERj CENSUS VOLUNl'EERS Councilmember Malone suggested a letter be drafted to the proper authorities, as per Building Official Kriesel's reconnnendation, protesting the legislation relating to the State SUrcharge. eouncilmember Malone suggested a letter be forwarded to Dorothy Zehm and Jeanne Winiecki, thanking both for their participation in the Census reporting process. DRAFT LEITER; SI'ATE SURCHARGE I,&;ISIATION RE;1UFSI' ANTENNA CHANGE, CELllJLl\R ONE, WATER 'IOOER eouncilmember Malone reported on a meeting with representatives from Cellular One and Administrator Berger, to discuss the proposed plans f= antenna replacement on the water tower. UPDATEj mG. I,&;ISIATORS eouncilmember Growe advised a luncheon meeting is scheduled with Senator Knaak, Representative Krinkie, and Council on 2-15-91, at 11:30 a.m. . Councilmerober Mahowald stated he is unable to attend this meeting and also the worksession scheduled 2-19-91. . . . Minutes of the Arden Hills Regular Council Meeting, 2/11/91 Page 6 SI'A'IDS RPl'; CITY HALL SIUDY Councilnenber Mahowald questione:l the status of the recormnendation from the city Hall study Cormnittee. Clerk Administrator Berger stated the draft recormnendation and final report of the Cormnittee is being prepared by staff and the Cormnittee. 'KlWN CRIER Councilnenber Mahowald questione:l the status of the latest edition of the Town Crier. Clerk Administrator Berger advised the document was not mailed after several tectmical difficulties were identified. ADJOURN Malone IOOVed, seconded by Hansen, that the meeting be adjourned at 8:55 p.m. Motion carried unan:i1nously. (5-0) ~ /2 A~.R/l, Gary R. '-'Berger Clerk Administrator rL~ f/vH-- '!harnasR.Sather Mayor NOI'ICE OF MEEl'INGS '!here will be a Council Worksession held on Tuesday, February 19, 1991, at 4:30 p.m., at City Hall. 'Ihe next regular Council meeting will be held on Monday, February 25, 1991, at 7:30 p.m., at city Hall.