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HomeMy WebLinkAboutCC 01-28-1991 ,. MINUI'FS OF THE ARDEN HILIS REGUIAR CXlUNCIL MEEl'ING ~Y, ~ 28, 1991, 7:30 P.M. - ~ HALL . Pursuant to due call and notice thereof, May= Sather called the meeting to order at 7:30 p.m. ROLL CALL 'Ihe roll being called the following members were present: Mayor 'Ihanas Sather, eouncilmernbers Nancy Hansen, Paul Malone and Ja/\nn Growe. Absent: CClIll1cil1nember 'Ihanas Mahowald. Also present: Engineer Mark Graham, Treasurer Frank Green, Park Director John Buckley, Public Wcr-ks SUperintendent Dan Winkel, Clerk Adrninistrat= Gary Berger and Deputy Clerk Catherine Iago. CALL 'IO ORDER ADOPl' AMENDED Malone moved, seconded by Hansen, to delete and table AGENDA Item 4 (a) 1.U1der the Consent Calendar and direct staff to request verification of nonprofit status of the victory Achievers organization. Motion carried unanimously. (4-0) Malone moved, seconded by Hansen, to adopt the January 28 Agenda, as amended by deletion and tabling of Item 4(a) 1.U1der the consent Calendar. Motion carried unanimously. (4-0) APPROVE MINUI'FS Growe moved, seconded by Malone, to approve the minutes of the January 14 regular Council meeting as suJ:mitted. Motion carried unanimously. (4-0) CXlNSENT CALENDAR Hansen moved, secorrled by Growe, to adopt the consent Calendar, Items 4(b) thru 4(e), and authorize execution of all necessary dOClllrel1ts contained therein: . b. Approve 1991 Business and Refuse Collector License Renewals. c. Appointment to Park and Recreation Commission. d. Appointment to Finance Committee. e. Approve List of Claims and Payroll. Motion carried unanimously. (4-0) PUBLIC crnMENTS PARKING; VINCE LINDERS, 1945 GLENPAUL vince Linders, 1945 Glenpaul Avenue, appeared bef=e Council to discuss a citation he received for parking on his property. Linders advised he owns a vehicle which he parks in his yard during the winter months, and the City requires such vehicles to be parked on an improved surface. He requested Council consider an amendment to the =ent requirements which allows parking on an unilnproved surface during winter months. Linders explained the requirement was probably :iJnposed f= control of dust and to lllnit daJnage to grass during the summer months in residential areas. . Council1nember Hansen stated she has polled other cormnunities regarding parking requirements and most cities do require parking on :iJnproved surfaces. She noted that she would not fav= parking on un:iJnproved surfaces since that may =eate haphazard parking on properties. Mayor Sather advised Linders that this matter will be referred to the appropriate citizen committee for review and recommendation and staff will contact Linders regarding the outcome of the study. Linders thanked Council for consideration of his request. Minutes of the Arden Hills Regular Council Meeting, 1-28-91 Page 2 . Council was referred to a report fran the Clerk Administrator dated 1-25-91 and a letter fran Attorney Ne:iJneyer dated 1-15-91, regarding the Arden view Drive condemnation case with George Reiling. Attorney Ne:i1l1eyer ellplained the jury award to Reiling and the rationale utilized by the jury to arrive at the award. Ne:i1l1eyer stated his opinion that the Judge would not be inclined to overturn the award and suggested no appeal be filed. He further requested COlU1Cil grant hi1n the authority to file a counter suit in the event Mr. Reiling's attorney files an appeal. UPDATE; REILING <DNDEMNATION, ARDEN VIEW DRIVE Ne:i1l1eyer ellplained the "stipulation of Dismissal with Prejudice" filed by Reiling in conjunction with the Arden view Drive assessment appeal. Malone moved, seconded by Growe, to direct Attorney Ne:i1l1eyer, on behalf of the city, to accept the ruling of the jury in the Reiling Arden view Drive Condemnation Case, and to authorize the filing of a countersuit by Attorney Ne:i1l1eyer in the event Mr. Reiling's Attorney files an appeal. Motion =ied unan:in'Dusly. (4-0) '!here was Council discussion regarding which funds will be utilized for payment of the award to Mr. Reiling. POOP'D INVES'IMENT POLICY,TREASURER Council was referred to the Investmant Policy, Draft II, presented by Treasurer Frank Green. . Treasurer Green ellplained the document was prepared and reviewed by the Finance Committee, as directed by Council, and outlines formal policy for investment of city funds. He advised the document is a standard format utilized nationally and has been amended to reflect the specific policies to be used by the City. Green stated the Finance Committee reviewed both drafts of the policy and the document suhnitted this evening indicates corrections fran the first draft. Green stated the Finance Committee unanimously recommends council approval and ilnplementation of the policy presented this evening. Counciln1ernber Malone thanked Treasurer Green for an excellent document and stated the policy will be very beneficial to the city. Malone suggested the d=ument be tabled at this t:i1l1e to allow review by the new a=unting staff person and that the City Attorney review the document under the section delegating authority. Malone recarmnended some minor changes may be necessary in this section to clearly indicate the Council shall first review procedures and then such information may be forwarded to the Finance Committee for review. . Treasurer Green advised the intent is to retain final Council approval on all items and the Finance Committee involvement is to provide assistance and expertise. He stated the goal of the Committee is to have the d=ument approved in January 1991 and preferred not to hold the document. Green questioned the need for the new a=unting person to review the document and suggested any specific language changes may be made this evening. He also indicated the document is not "cast in stone" and changes may be ilnplemented at any t:i1l1e Council deems necessary . Minutes of the Arden Hills Regular Council Meeting, 1-28-91 Page 3 . INVFSlMENTS (Cont'd) Clerk Administrator Berger advised the City Accountant has briefly reviewed the document and suggested some items for discussion with the Finance Cormnittee and Council. He noted the accountant will begin enployment February 4 and should be prepared to offer conunents for the February 11 Council meeting. Malone moved, seconded by Growe, to table action on the Investment Policy prepared by the Finance Cormnittee to the Regular Council meeting held February 11, 1991, to allow the city Accountant and Attorney time to review the proposed dOCllI1lel1t. Motion =ied unanimously. (4-0) MEA REPORl'; PROP'D RFSOllJI'IONS, NORm SNELLING AVENUE, HAMLINE AVENUE Malone moved, seconded by Growe, to adopt Resolution No. 91-06, REVOKING A MUNICIPAL STATE AID SI'REEI' HAMLINE AVENUE F'RCM U.S. HIGHWAY 96 'IO 'lliE NORm 2.0 MILES 'IO WESI' OJUNTY ROAD 1. Motion carried unanimously. (4-0) Malone moved, seconded by Growe, to adopt Resolution No. 91-07, ESTABLISHING A MUNICIPAL STATE AID SI'REEI' (NORl'H SNELLING). Motion carried unanimously. (4-0) Malone moved, seconded by Growe, to adopt Resolution No. 91-08, ORDERING A PRELIMINARY FEASIBILITY REFGRl' IN THE MATI'ER OF THE NORm (OLD) SNELLING AVENUE SI'REEI' IMPROVEMENT OF 1991. Motion =ied unanimously. (4-0) . PROP'D 1991 PAVEMENT ~. PROJECT Council was referred to a letter from Engineers Maurer and Graham dated 1-24-91, which outlines the 1991 Pavement Management Improvements Project. Engineer Graham reviewed the proposed projects which consist of sealcoating and bituminous overlay :i1nprovements on City streets. Graham explained that Counci1member Malone noted the assessment nanual recently adopted by the Council outlines policy for assessment of bituminous overlay projects to benefitted property owners. He advised that $125,000 is budgeted for 1991 pavement nanagement projects and the :i1nprovements listed in the 1-24-91 letter conservatively estimate costs to be at the amount budgeted, however, the figures my change due to =ent events in the Persian Gulf =isis. Counci1member Malone suggested representatives fram MEA be requested to review bituminous overlay projects which my be assessed, determine the cost savings to the city and outline additional projects to be included in the program by utilizing the remaining funds. He further suggested that MEA prepare standardized residential and conunercial/industrial :i1nprovement rates for 1991 and return to council at the February 11 meeting. Malone moved, seconded by Growe, to approve the 1991 Sealcoating :iItprovements as listed in the Engineer's report dated 1-24-91. Engineer Graham explained if a portion of the costs for the bituminous overlay projects are assessed to benefitted property owners, there my be additional streets added to the sealcoating :iItprovements listed in this report; suggested Council defer action on this mtter until a revised report is prepared. . Counci1member Malone withdrew the motion; Growe withdrew the second. Minutes of the Arden Hills Regular Council Meeting, 1-28-91 Page 4 . RESOIDI'IONS; RENEl'IAL PREMISE PERMITS, CHAR. GAMBLING (4) Council was referred to a meJrorandum fram the Clerk Administrator regarding renewal of three Class A Charitable Gambling Premise Permits f= Bingo at the Pot o Gold Hall and one Class B Premise Permit for Pull-tabs at the Blue Fox Inn. Clerk Administrator Berger advised staff recormnends approval of the applications, pending a review of the records to insure the organizations are in compliance with the =iteria listed in the revised Charitable Gambling Ordinance. Berger explained he has reviewed the new =iteria listed and the Light Brigade is in compliance; the remaining organizations will be contacted and requested to suJ::mit the information necessary to be in compliance, prior to suJ::mitting the applications to the state Gaming Board. There was discussion relative to the problems staff en=unters when attempting to review the applications for compliance. council con=ed that the organizations suJ::mitting all dcx:umentation will be approved and noted that the organizations were rrade aware of the newly imposed requirements in advance to allow time to detennine if the organizations will be able to meet all =iteria. . Malone moved, seconded by Growe, to adopt Resolution No. 91-09, APPROVING CHARITABLE GAMBLING PREMISES PERMIT APPLICATIONS, Light Brigade for operations at the Pot 0 Gold Bingo Hall and the Blue Fox Inn. Motion carried unanimously. (4-0) Coill1cil directed staff to fo:rward a letter to the organizations not in compliance which outlines the information to be suJ::mitted prior to consideration of any renewal applications. RES. #91-10; ORDERING FEAS. REPORI', 1991 PAVEMENT ~. Engineer Graham reconnnended Coill1cil request the report on the bituminous overlay ilIlprovements in the fom of a feasibility report, as required when an improvement project is to be assessed to benefitted property owners. Malone moved, seconded by Hansen, to adopt Resolution No. 91-10, ORDERING PRELIMINARY FEASIBILITY REPORI' IN '!HE MA'lTER OF '!HE PAVEMENT MANAGEMENr IMPROVEMENrS OF 1991 (BI'IUMINOUS OVERIAY ~S). Motion carried unanimously. (4-0) SCHED. FEBRUARY WORKSFSSION Malone moved, seconded by Growe, to schedule a Council Worksession meeting on Tuesday, February 19, at 4:30 p.m. at City Hall. Motion carried unanimously. (4-0) CXlUNCIL <XM1ENTS UPDATE; HAZMAT CXlNTRAcr Coill1cilmember Malone questioned the status of the Hazardous Materials contract. . 'Ihe Clerk Administrator advised he will be meeting with the Shoreview City Manager and Fire Chief Winkel regarding the contract and will report to council at a future meeting. WATER RATE eouncilmember Malone referred to the plan suJ::mitted by SI'ODY REPORI' the Finance Committee on a recent study of water rates. Malone suggested the report be reviewed by the City A=untant to review the findings and project costs for 1991. Minutes of the Arden Hills Regular Council Meeting, 1-28-91 Page 5 . WATER MEl'ER CERI'IFICATION CouncilJnember Malone requested an update on the water meter certification project. Public Works SUperintendent Winkel explained he has receive:i one price quote to date and is expecting another quote by the end of the week. He will report to Council at the next regular meeting. Winkel reported the water loss figures aJ;Pear to show a large diSCl:"epancy at approximately the sarne time the new water tower began operating; this is an unusual occurrence and he is checking the situation with the engineering consultants . MISCELIANEDUS; TIME SHEEI'S SAIARIED EMPLY' S CouncilJnember Malone commented he did not agree with concept of requiring salaried employees to CClITplete time sheets. Clerk Administrator Berger explained Council expressed concern relative to a flex-time policy and the proposed time sheet was drafted for review by Council. Council1nerober Hansen suggested the matter be discussed at the February worksession meeting, in conjunction with salaries. MISCELUlNEDUS; ACI'IVITY' RPl'S. CouncilJnember Hansen thanked the Department Heads for the weekly activity reports. IABOR NB:;' S Mayor Sather questioned the mediation notice received from the union. . Berger advised the mediation filing is a routine procedure; it does not necessarily reflect a rejection of the offer made by the city to settle wages. DISCUSSION; INTERIM USE LEXINGION AVE. SIUDY AREA Mayor Sather infonned Council he was awroached by Scott Roberts, property owner on Lexington Avenue, regarding an interim use of the facility located at 3771 Lexington Avenue. Sather noted the Plarming commission meeting scheduled for February was cancelled, since no applications were receive:i. He stated the proposed tenant of the facility is workin:J under a time-frame which does not allow a delay of four to six weeks and suggested scheduling a Council meeting to discuss the interim use of the facilities. The Mayor requested staff contact the Plarmer to determine if he has sufficient time to prepare a report on this matter by 1/30/91. Mayor Sather explained the review of the interim use will include a determination by Council if the proposed use of the property for a three-year pericrl will impede redevelopment of this area and if it is beneficial to utilize the facility over the next three years or allow it to remain partially vacant. . Council directed staff to contact the City Atto:rney to determine the legal process for holding a special meeting and if there is sufficient time for notification of such meeting. Fire Chief Winkel expressed concern regarding reconfiguration of the inside of the facility; suggested plans be reviewed by the Fire Marshal and Building Inspector. . . . Minutes of the Arden Hills Regular Council Meetin;J, 1-28-91 Page 6 Mm. (Cant'd) Malone moved, seconded by Growe, to schedule a Special Council meetiJxr to discuss an interim use of the facility at 3771 Lexington Avenue, on Wednesday, January 30, 1991, at 5:00 p.m., penclin;J the City Atto=ey confirmation of the legality of scheduling the meeting. Motion =ied unanimously. (4-0) AMM MEEl'ING Clerk Administrator Berger advised the AMM Legislative reception will be held on Thursday, between 4: 30 and 6:30 p.m. MEEI'ING; REF. KRINKIE Council1nember Growe advised she is atterrq;lting to reschedule the meeting with Representative Krinkie. Growe moved, seconded by Hansen, that the meeting be adjourned at 9:00 p.m. Motion =ied unanimously. (4-0) ADJOURN ~~!~ Clerk Administrator ~~~ Mayor NOrICE OF MEEl'INGS There will be a Special Council Meeting held on Wednesday, January 30, 1991, at 5:00 p.m., to discuss the interim use of a facility located at 3771 Lexington Avenue North, at city Hall. The next regular Council meeting will be held on Monday, February 11, 1991, at 7:30 p.m., at city Hall.