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HomeMy WebLinkAboutCC 01-14-1991 MINUI'ES OF THE ARDEN HILlS RmJLl\R <XlUNCIL MEEI'ING MONDAY, ~Y 14, 1991, 5:45 P.M. - CITY HALL . Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 5:45 p.m. ROLL CALL 'Ihe roll bein;J called the followin;J members were present: Mayor 'Ihamas Sather, Counci1members Nancy Hansen, Paul Malone, JoAnn Growe and 'Ihamas Mahowald. Also present: Plarmer John Bergly, Treasurer Frank Green, Park Director John Buckley, Public Works SUperintendent Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. CALL 'IO ORDER CWSED SESSION; IABOR NEXDI'IATIONS Council discussed the proposed 1991 labor Contract between 5:45 p.m. and 6:30 p.m. PERFORMANCE E.VAL; PARK DIR. BUU<LEY Cotmcil held an annual perfonnance evaluation for Park Director John Buckley between 6:30 and 7:30 p.m. AOOPl' AGENDA Hansen moved, seconded by Malone, to adopt the January 14 Agenda as suJ:xnitted. Motion ca=ied unanimously. (5-0) APPROVE Councilmember Malone recalled the discussion relatin;J to MINUI'ES repealin;J Section 20-22, of Ordinance 276, 1tIhich was adopted at the January 2 Cotmcil Meetin;J. He stated the motion on page 3 of the minutes included an amendment to repeal of Section 20-22, of Ordinance 276, 1tIhich established a quorum. He questioned if the Ordinance was published with the section listed as repealed. . Deputy Clerk Iago advised the revision was included in the published dOClnllellt. Malone moved, seconded by Growe, to approve the January 2 Council minutes, as amended on page 3, relatin;J to Ordinance 276, to include an amendment repealin;J Section 20-22. Motion ca=ied unanimously. (5-0) CONSENT CALEl'IDAR Malone moved, seconded by Growe, to approve the Consent Calendar and authorize execution of all necessary dOClllllE!llts contained therein: a. Authorization to Enforce Tenq:lorary Sign Permits on Weekends. b. Approval of List of Claims and Payroll. Motion ca=ied unanimously. (5-0) PUBLIC mMMENTS None. Case #90-15; SEl'BACK VARIANCE, 3294 LK. JOHANNA BLVD., LILIA Cotmcil was referred to Planner Bergly's report and the Planning minutes dated 1-9-90, relatin;J to Case #90-15, Front Yard Setback Variance, 3294 Lake Johanna Blvd., Duane and Margaret Lilla. 'Ihe Planner reviewed the items for consideration in relation to this request and the findings of fact relatin;J to identification of a hardship due to topography and unusual lot configuration. . Bergly explained the applicant is requestin;J a 10 ft. setback variance to accammodate a three-car garage on the lot. He advised the Planning Conunission recammended approval of a 5 ft. setback variance, 1tIhich would be aCCOllplished by reducing the size of the proposed garage to 34 ft. x 22 ft. and slightly adjustin;J the location of the proposed home on the site. Minutes of the Arden Hills Regular Council Meeting, 1-14-91 Page 2 . Council1nember Hansen questioned if the proposed location of the new home will infringe on the sight line of adjacent properties. Bergly advised the sight line will not be affected from the adjacent properties since the new home will be placed in approx:iJnately the same location as the existing residence. CASE #90-15 (Oont'd) '!he Planner explained the Commission had discussion regarding the cantilever portion of the home as a permitted encroachment into the side yard setback. He advised the Zoning Administrator deemed the cantilever portion of the home as meeting the intent of the zoning code provision regulating permitted encroachments, based on the fact that it does not change the building footprint and projects only two feet into the required setback, rather than three feet as permitted. He further advised the applicants discussed adjusting the wilding plans to eli1ninate this portion of the home and slightly adjusting the plan on the site to meet the required 10 ft. side yard setback. Oouncil1nember Malone disagreed that the cantilever portion of the home meets the intent of the code provision and stated his preference that the applicant adjust the plan to meet the setback re:pirement. Malone questioned the location of the utilities on the property and if sufficient access is provided along the south property line for maintenance of the utilities. . Duane and Margaret Lilla, applicants, stated the southerly property line will be kept clear f= maintenance of the utilities, as well as to provide access to the lake. '!he applicants advised they have changed the floor plan of the home to eli1ninate the cantilever portion and will adjust the entire building plan to meet the 10 ft. side yard setback requirement. Mahowald moved, seconded by Growe, to approve Case #90-15, for a five (5) ft. front yard setback variance for a garage at 3294 Lake Johanna Boulevard, Duane and Margaret Lilla, based on the findings as listed in the Planner's report dated 1-9-91 and recommended by the Planning Commission at their meeting held 1-9-91. Motion carried unanllnously. (5-0) Oouncil1nember Hansen questioned if the applicants own a vehicle parked on the boulevard at 3294 Lake Johanna Boulevard and re:pested it be removed. Duane Lilla advised they have not purchased the property to date and do not own the vehicle. CASE #90-17; MINOR SUBDIV., 1245 NURSERY HILL EIBENSI'EINER Planner Bergly explained the Planning Commission had recommended approval of a Minor Sill:rlivision at 1245 Nursery Hill court, at their regular meeting of 12-5-90, and one of the conditions of approval was inadvertently omitted from the minutes sent to council. . Bergly stated a "friendly" amendment to the motion was accepted and condition #4: "No variances be re:pested for construction of residences on either parcel" was included in the Commission motion. He noted that a wilding permit has been issued for the lot which did not have an existing residence and no variances were requested. . . . Minutes of the Arden Hills Regular eouncil Meeting, 1-14-91 Page 3 CASE #90-17 (Cont'd) Council concu=ed that the amendment be included as part of the approval for this application. Malone moved, seconded by Mahowald, to amend the eouncil notion passed on 12-10-90, approving Case #90-17, and include the fourth condition listed in the 12-5-90 Planning minutes which relates to requests f= variances on the two parcels =eated by the minor sub:li vision and that staff be directed to forward a letter of explanation to the applicant. Motion carried unanimously. (5-0) DIsaJSSION; UNDE\lEWPED lAND MAP & PlANNING ACl'IVITIES SUMMARY Council was referred to a report fram Planner Bergly dated 12-14-90, relating to the annual update of the Arden Hills Undeveloped Land Map and SUImnary of Planning Activities. Bergly discussed map and planning SI.1llIll'IClrY. Council discussed the remaining t:i1ne-frame f= aa:::amplishing development in the Round Lake TIF district. Council thanked Bergly for the report. REX;1UE'Sl' ; CELLUU\R ONE, REPlACEMENT ANTENNA, WATER'IWR. eouncil was referred to a report fram the Planner dated 1-14-91, relative to a request fram Cellular One to modify the arrangement of their antennas located on the city water tower, Fernwood Avenue. Bergly discussed the proposed change in the type of antenna and noted that the existing antennas are larger than those shown on the initial drawings subnitted to the City. Council1nember Malone stated he does not object to the type of replacement antennas proposed, hcMever, he preferred the antenna height be de=eased. He discussed locating the antermas lower on the water tower. Warren Dunlap, representing Cellular One, advised the antennas may be lowered on the tripod mounting, however, they cannot be placed lower on the water tower as that will interfere with reception. Council discussed height adjusbnent of the two proposed antennas and a design change which will maintain visual consistency. Council questioned if the lease agreement provides f= any monetary adjusbnents when the antenna design is changed. Clerk Administrator Berger stated he will review the lease agreement with Atto=ey Filla to detennine if any monetary adjusbnents are required. Dunlap stated he will discuss the design changes with the company en;Jineer and return with a revised plan. Mahowald moved, seconded by Growe, to table discussion of the request fram Cellular One for replacement antenna on the city water tower to the regular eouncil meeting held January 28, to allow Cellular to determine if the two proposed antennas and the existing antenna could be adjusted to the same design configuration and a uniform height, and to allow staff to review the lease agreement for reference to any monetary adjusbnents necessary for the proposed design change in antennas. r-btion carried unanimously. (5-0) . . . Minutes of the Arden Hills Regular Council Meeting, 1-14-91 Page 4 Council was referred to a memorandum fram the Clerk Administrator dated 1-10-91, regarding the proposed implementation of a solid waste separation project to baJin plastic recycling in the city. Berger stated this matter was continued fram the 1/2/91 Council meeting to allow staff to confirm that the monetary contribution fram the City will not exceed the revenue collected fram recycling. He explained that Tom OSdoba fram MCMM and Chris Reinhardt from E-Z recycling have both confirmed that no additional funds are required. He further stated that several cities have prepared an agreement document which outlines the terns and funding of the project implementation. RES. #91-05i SOLID WASTE SEPARATION PROJECr Chris Reinhardt, E-Z Recycling, stated no additional funds are necessary from the City and that E-Z Recycling will enter into a written agreement outlining the funding. Reinhardt stressed the irrportance of suhnitting the grant and a=npanying resolution as soon as possible, since the grant funds are limited and several other cities have applied for funding. council1nember Mahowald questioned if E-Z Recycling will be responsible for advertising the plastics recycling program. Reinhardt stated that there are monies in the grant slated for advertising purposes and E-Z Recycling will distribute brochures to all residents over a period of t:iJnei four brochures are scheduled f= distribution. He explained the plastics recycling will most likely baJin in April 1991, pending approval of the grant. council con=ed that it would be preferable to have an agreement document drafted by Attorney Filla, which outlines the city liability for funding the project and other matters deemed necessary after review of the grant proposal. Malone moved, secon:ied by Growe, to adopt Resolution No. 91-05, Resolution Implementing Solid Waste Separation Project, pending the draft of an agreement document by Attorney Filla, between the city and E-Z Recycling, which limits the City financial responsibility for payment to E-Z Recycling for the plastics recycling program to one years gross revenue fram recycling and that no additional funds are required. Motion carried unanimously. (5-0) SCHED. TF.I\MBllX;. 1-16-91, CXlUNCIL & CITY srAFF Clerk Administrator Berger reported that Attorney Filla advised formal Council action is necessary to schedule a Team Building/strategic Planning session. Council1nember Hansen protested the cost of the session and suggested a facilitator not be utilized. Council1nember Mahowald advised the fee is reasonable compared to other sessions he has attempted to schedule for his staff and it will be a worthwhile expenditure. He expressed the opinion that a facilitator is necessary at this t:iJnei possibly in the future Council may conduct the sessions without a facilitator. Mahowald moved, seconded by Malone, to schedule a Team Building/strategic Planning session with council and staff, to be held 1/26/91, between 8:00 a.m. and 4:30 p.m., at city Hall, to direct the Clerk Administrator to execute the agreement as suhnitted from The Personnel Group. Motion carried unanimously. (5-0) . . . Minutes of the Arden Hills Regular Council Meeting, 1-14-91 Page 5 REQ. HIRE; CITY Aca:lUNTANr, TAMMY SWANSON Council was referred to a report from the Clerk Administrator dated 1-9-91, ra::[UeSting authorization to hire awlicant Tammy SWanson as City A=ountant. Berger recannnended SWanson begin employment on February 4, at the salary listed under step 2 of the salary plan for this position. CouncilInember Hansen questioned if the salary figure was the same amount discussed at the OOdget sessions. The Clerk Administrator ~lained a higher salary figure was discussed during budget sessions in conjunction with a different position classification. Malone moved, seconded by Grawe, to direct the Clerk Administrator to offer the position of City A=untant to Tammy SWanson, effective February 4, 1991, at an annual starting salary of $32,821.00. Motion =ied. (4-1) (Malone, Growe, Mahowald and Sather voting in favor; Hansen opposed) ())UNCIL COMMENTS Clerk Administrator Berger advised the RCLIG annual Legislative meeting is schedule for 1/16-91 and encouraged Council to attend. CouncilInember Hansen advised she is unable to attend; Growe stated she will attend. RCLIG mG. 1/16/91 PARK alMM. mG. CouncilInember Hansen stated she is unable to attend the Park Committee meeting and requested a Council representative attend to administer the Oaths of Office to committee members. Mayor Sather stated he will attend the meeting. WATER MEIER CERTIFICATION Council1nernber Malone questioned the status of the water meter certification. Public Works SUperintendent winkel gave a brief update on this matter. Malone also c:armnented on the fact the manholes on HaInline Avenue appear to be sinking . Winkel stated the roadway will heave during the winter months and will settle again in the spring. MISCELIANEDUS; RECYCLING Council1nernber Malone questioned the possible recovery of funds from the County for the recycling program plan amendment. Clerk Administrator Berger stated the City has been requested to document the change over from the bi-weekly to a weekly recycling program and there should be no problems with recovering the funds after subnission of this infornation. LJVFD mG. Council1nernber Malone reported on the LJVFD Benefit Association meeting. , ' . . . Minutes of the Arden Hills Regular Council Meeting, 1-14-91 Page 6 MISCELlANIDUS; ABSENCE Council1nernber Mahowald advised he is unable to attend the Regular Council meeting scheduled on JanuaJ:Y 28. JOINT MIG; ARDEN HILlS/SHORE.VIEW council requested staff schedule a joint meeting with Arden Hills and Shoreview city Officials, to discuss issues relative to both communities; suggested March. SAIJlRY ADJUSIMENT; PARK DIRECI'OR Council concurred to discuss salary CCllIpm5ation for Park Director Buckley, upon completion of his perfonnance evaluation. 'Ihere was discussion relative to an adjustment to step 4 in the 1990 pay schedule or remaining at step 3, with a cost of living adjustment in 1991 for this position. Council also discussed Buckley's performance level, assigning additional goals, and considering an adjustment in his salary at midyear, based on performance and accomplislnnent of the goals outlined. Council concurred that the compensation plan for all employees and the =cepts of CCllIpm5ation and performance evaluations should be discussed in depth at a future worksession meeting. Malone llK)ved, seconded by GrOW'e, to approve the 1991 salary for Park Director Buckley at step 3 of the 1991 Salary Plan for this position, to be effective upon adoption of the 1991 Plan and retroactive to January 1, 1991. Motion carried. (3-2) (Malone, Hansen, Growe voting in favor; Mahowald and Sather opposed) ADJOURN Mahowald llK)ved, seconded by GrOW'e, that the meeting be adjourned at 9:10 p.m. Motion carried unaniJnously. (5-0) ~ 12 f3~ Gary R. \!lerger Clerk Administrat= I NOI'ICE OF MEEI'ING 'Ihere will be a Team Building/strategic Planning Session held on Saturday, January 26, 1991, between 8:00 a.m. and 4:30 p.m., at City Hall. 'Ihe next Regular Council Meeting will be held on JanuaJ:Y 28, 1991, at 7:30 p.m., at city Hall.