The URL can be used to link to this page

Home My WebLink AboutCC 12-28-1992 , . . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING December 28, 1992 7:30 P.M. - City Hall ,. CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor sather called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Thomas Sather; Councilmembers JoAnn Growe, Dale Hicks, Paul Malone. Absent: Thomas Mahowald. Also present were: Councilmember-Elect, Beverly Aplikowski; City Engineer, Terry Maurer; Clerk Administrator, Dorothy Person; City Accountant, Terry Post; and Recording Secretary, Shar Foster. ADOPT AGENDA Note was made that the original December 28, 1992 Council agenda was revised by staff. . MOTION: Hicks moved, seconded by Malone, to adopt the revised December 28, 1992 agenda. Motion carried unanimously (4-0). APPROVAL OF COUNCIL MINUTES Councilmember Malone asked that the last paragraph of page two of the December 14, 1992 minutes be revised by adding the words "had been received" to the end of the first sentence, and changing the word "reminded" to "remarked" in the third sentence. Council agreed to this revision. MOTION: Malone moved, seconded by Growe, to approve the minutes of the December 14, 1992 Regular Council Meeting with revision to page two as noted above. Motion carried unanimously (4-0). CONSENT CALENDAR Councilmember Hicks asked that consent calendar item "4c - Award Sale of City-Owned Trucks (3 ), Public Works and parks" be removed from the consent calendar and dealt with separately under "Unfinished and New Business". Council agreed to do so. ----. Referring to consent calendar item "4e - Approve Payment of $12,350 to NSP for Electrification of Lift station on County Road E2 and Cleveland Avenue at Winter Charges", Councilmember Malone asked how this cost compares to the estimate previously received. Administrator Person answered . " . Arden Hills Council 2 December 28, 1992 that the cost of $12,350 is significantly lower than the estimate of $18,000. Councilmember Malone asked how lift station electrification will be paid for and what agreement is in place after it is accomplished. City Accountant Post explained there is an agreement for the first five years after the station is electrified whereby up to 50% of the kilowatt usage generated by a new customer may be reimbursed. He added that electrification payment is expected to come from the sanitary sewer enterprise fund as a capital outlay item. MOTION: Hicks moved, seconded by Malone to approve the Consent calendar (except item 4c) and authorize execution of all necessary documents contained therein. Motion carried unanimously (4-0). a. Declare Vacancy of Councilmember 4-Year Term Position (Expires 12/31/94) and Authorize Advertisement. b. Adopt Resolution No. 92-77 Adopting the 1993 . Budget. c. (This item, "Award Sale of City-Owned Trucks (3 ), Public Works and parks" was moved from consent calendar to "Unfinished and New Business".) d. Adopt Resolution No. 92-75 Establishing License and Permit Fees and Liability Insurance Requirements. e. Approve Payment of $12,350 to NSP-Electrification of Lift Station on County Road E2 and Cleveland Avenue at Winter Charges. f. Approve Solicitation Request - Clean Water Action. g. Approve List of Claims/Payroll. UNFINISHED AND NEW BUSINESS ~ESOLUTION 92-76 ORDERING FEASIBILITY REPORT 1993 PAVEMENT MANAGEMENT IMPROVEMENT Council packets included a report from City Engineer Mark Graham regarding possible 1993 street maintenance improvements. within his report Graham recommended Resolution 92-76 Ordering Preliminary Feasibility Report in the Matter of the 1993 Pavement Management Improvement be adopted by Council at this evening's meeting in order to allow adequate time to prepare the report and conduct public hearings prior to the 1993 construction season. e Councilmember Malone recalled that this matter was discussed at length at a recent worksession. City Engineer Maurer said the feasibility report will focus on a list of streets agreed upon during discussion at the recent worksession. He stated that adoption of Resolution 92-76 will simp 1 y initiate the Chapter 429 process. . Arden Hills Council 3 December 28, 1992 MOTION: Hicks moved, seconded by Growe, to adopt Resolution 92- 76 Ordering a Preliminary Feasibility Report in the Matter of the 1993 Pavement Management Improvement. Motion carried unanimously (4-0). AWARD SALE OF CITY-OWNED TRUCKS Council reviewed a memorandum from Administrator Person which reported that the City conducted a closed bid process for the sale of three City vehicles, those vehicles being one-ton truck vehicle #4, one-ton truck vehicle #26, and 3/4-ton truck vehicle #17. Person's memorandum reported that sixteen bidders submitted bids and the highest bids received for each vehicle were as follows: Vehicle #4 Vehicle #26 Vehicle #17 $10,200 - Noonan $9,850 - Noonan $8,200 - Noonan* $ 7,579 - Green $7,269 - Green $5,900 - Noonan* $3,551 - Johnson *Person's memorandum explained that Noonan's original bid for vehicle #17 was $8,200 but following review of the bids . Noonan withdrew that bid and revised it to $5,900. MOTION: Hicks moved, seconded by Growe, to award the sale of vehicle #4 to Noonan for a sale price of $10,200; vehicle #26 to Noonan for a sale price of $9,850; and vehicle #17 to Noonan for a sale price of $5,900. Councilmember Hicks stated that his understanding with regard to bids for vehicle #17 is that bids were opened and both Noonan and Johnson were given an opportunity to revise their bids, Noonan revised his bid to $5,900 while Johnson maintained his original bid of $3,551. Hicks stated that he is comfortable with the process which took place and awarding the sale of vehicle #17 to Noonan. Councilmember Malone asked if both the first (Noonan) and second (Johnson) highest bidders for vehicle #17 were given the opportunity to review the bids that were received. Person explained that originally, the highest bidder for vehicle #17 was Noonan at $8,200 and the second highest bidder was Johnson at $3,551; however, following the review of the bids received, Noonan withdrew his bid of $8,200 and revised it to $5,900, Johnson was given the opportunity to revise his bid and he did not choose to do so. ~ In the spirit of a closed bid process, whereby each bidder submits a closed bid rather than going through a negotiation process, Person recommended that the sale of vehicle #17 be awarded to Johnson at $3,551 rather than to Noonan. . ., . Arden Hills Council 4 December 28, 1992 Malone agreed with Person's recommendation, and added that he is comfortable with allowing a bidder to withdraw a bid, but in that case the sale should be awarded to the next highest bidder. Council voted on Hicks' motion; motion failed (2-2) with Hicks and Sather voting aye, Malone and Growe voting nay. MOTION: Malone moved, seconded by Hicks, to award the sale of vehicle #4 to Noonan for a sale price of $10,200; vehicle #26 to Noonan for a sale price of $9,850; and vehicle #17 to Johnson for a sale price of $3,551. Motion carried unanimously (4-0) . COUNCIL COMMENTS APPLICATION FROM COTTAGE VILLAS FOR TAX INCREMENT FINANCING Administrator Person drew Council's attention to a letter from developer John Arkell regarding application from . Cottage Villas of Arden Hills for tax increment financing, which was recently received and forwarded to Council for informational purposes. She suggested this matter be placed on a worksession agenda in January 1993; Council concurred. Council suggested staff forward the application to financing specialist, Casserly and Associates, for their review prior to the January worksession. Person suggested that both the firms of Casserly and Associates and Ehlers and Associates, could be asked to review the application and provide input. Council directed staff to forward the application to both firms for their review. 1993 MEETING CALENDAR Councilmember Malone asked if Council can expect to receive a calendar for 1993 regularly scheduled meetings. Person stated the 1993 calendar is nearly prepared and she expects it wi 11 be included on the first regular Council agenda in 1993 for approval. COUNCILMEMBER GROWE'S FAREWELL Being Councilmember Growe's last Council meeting due to her resignation effective 1/1/93, she thanked the citizens of Arden Hills for the opportunity to serve them as a member of . the City Council. She stated the experience has been rewarding, and she advised the public that they are very fortunate in that there is a lot of talent and expertise within the City Council and staff. ____u_m_ ____mm . . . Arden Hills Council 5 December 28, 1992 Mayor Sather wished both Councilmembers Growe and Mahowald the best and stated they have both brought very much to their positions as Councilmembers. ADJOURN: MOTION: Hicks moved, seconded by Growe, to adjourn the meeting at 7:45 p.m. Motion carried unanimously (4-0). -----~i/ /;", I ~ q i,' .i~ ;if Ii ;' _) ~"7i ,:;/. . /~) .", / ~\/f'!m.1 r... .~ <1'11 ~- ;, """, '{/ ',..-',"<.- I:'" - _ !.--'" // ..,,~ ^ -;L.~-.J!:.' ~-1 '\<,:,/<'--~~' , ~.- -" .." ~~ '- .. /~' -.. ,,- l...#;.o }'/ /.. .. ;'- - -". ~. Thomas R. Sather, Mayor Dorothy A. Pers~n, 'Clerk Administrator I,p'/ NOTICE OF MEETINGS: The next special Council worksession will be held January 4, 1993 at 5:00 p.m. The next regular Council meeting will be held January 11, 1993 at . 7:30 p.m. at City Hall. - __n____