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HomeMy WebLinkAboutCC 09-14-1992 • MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING September 14, 1992 7 : 30 P.M. - City Hall CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof , Mayor Sather called to order the regular City Council meeting at 7 : 30 p .m. Present : Mayor Thomas Sather ; Councilmembers JoAnn Growe , Dale Hicks , Thomas Mahowald, Paul Malone . Also present were : City Attorney , Jerry Filla; City Planner , John Bergly ; Public Works Superintendent , Dan Winkel ; Clerk Administrator , Dorothy Person; City Accountant , Terry Post ; Deputy Clerk, Catherine Iago; Recording Secretary, Foster . ADOPT AGENDA Note was made that this evening' s original agenda was revised by staff ; the revised agenda was considered for adoption. IllMOTION : Malone moved, seconded by Hicks , to adopt the September 14 , 1992 agenda as revised by staff . Motion carried unanimously (5-0 ) . APPROVAL OF COUNCIL MINUTES MOTION : Malone moved, seconded by Growe , to approve the minutes of August 31 , 1992 Regular Council Meeting as prepared. Motion carried unanimously ( 5-0) . CONSENT CALENDAR Referring to consent calendar item "c" , the last page of the application for a Bingo Hall License from Arden Hills Pot O'Gold Bingo Hall , entitled "Bingo Hall Personnel Affidavit" , Councilmember Mahowald noted the caption on the top of that page reads "State of Minnesota , County of Hennepin" . He asked staff to investigate whether the County designation is correct , and request the applicant change it if appropriate before executing the necessary documents . MOTION : Malone moved, seconded by Hicks to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (5-0) . a . Authorize Expenditure of Appraisals for Harstad, City Hall , and Arden Place Sites . b. Adopt Resolution No . 92-62 Premises Permit for i Arden Hills Council 2 September 14 , 1992 Class B Pull Tabs - Lions Club. c . Adopt Resolution No . 92-63 Approving the Bingo Hall License Application. d . Adopt Resolution No . 92-64 Clarifying Proposed Sums of Money to be Levied for Levy Year 1992 Payable in 1993 . e . Adopt Proclamation Declaring September 27 as U . S . Army Reserve Day . f . Receive and Accept the Proposal to Inspect the Water Tower on Fernwood Avenue . g . Approve List of Claims/Payroll . PUBLIC COMMENTS There were no public comments . UNFINISHED AND NEW BUSINESS DISCUSSION OF PROPOSED REVISION OF ADMINISTRATOR JOB DESCRIPTION Attorney Filla advised that proposed Resolution No . 92-65 was drafted, per task force direction, to define the duties of the City' s Clerk Administrator . He pointed out that the duties are consistent with what State law allows , and are primarily the same as before except that language has been added stating "The City Administrator shall supervise all Administrative staff and be directly accountable to the City Council . " He said the Administrator position would be similar in fashion to a Chief Executive Officer , if the resolution is passed. Councilmember Mahowald commented that the newly added language will accomplish the intent of moving away from multiple reporting lines to a new style which gives the Administrator more vested authority . Filla stated that if Council so desires , a organizational flow chart could be incorporated into the resolution. Mahowald stated he did not consider that necessary . Councilmember Malone questioned whether responsibility of hiring and firing of staff would be delegated to the Administrator if the resolution were passed. Attorney Filla said those duties would be the responsibility of the Administrator . Malone cautioned Council to be certain that the proposed resolution conveys Council ' s intent . • Clerk Administrator Person stated that her understanding is that 1) The only change would be the language quoted by Attorney Filla, 2) Council would still have responsibility for overall planning and policy approval , and 3) The Administrator would have authority to execute and implement , yet be accountable to Council . • • Arden Hills Council 3 September 14 , 1992 Filla concurred, and added that Council would continue to have authority to determine the total amount of staffing and the City' s step/grade pay plan, however the Administrator would be responsible to take appropriate actions to implement those plans by determining numbers of staff members and deciding upon appropriate salary increases , etc . Councilmember Mahowald commented that he is comfortable with the arrangement outlined in the proposed resolution and is confident that the Administrator will be accountable to the Council and report regularly on relevant matters . MOTION : Mahowald moved, seconded by Malone, to adopt Resolution 92-65 Describing The Scope Of Authority And Responsibilities Of The Arden Hills City Administrator . Motion carried unanimously (5-0) . CASE NO . 92-16; SITE PLAN REVIEW 1160 WEST COUNTY ROAD E - JOE COMMERS Planner Bergly reported that the Planning Commission, at their regular September 2 meeting , reviewed a site plan, • submitted by building owner Joe Commers , to remodel the old Hoigaard property at 1160 West County Road E for use as a bank and video rental store . Bergly stated that at the Planning Commission' s direction, a special meeting amongst the applicant , architect , construction manager , planner , and Planning Commission Chair was held to further discuss items at issue, such as traffic patterns , access , parking, and landscaping . Bergly advised that the development moratorium would need to be waived for this project , and the applicant is seeking a two phase approval - the site related elements to be approved in September to allow fall construction and site paving to occur before potential frost , and the building plans to be approved in October 1992 . He added that the Planning Commission has recommended waiving the moratorium, and approval of the applicant ' s building permit to undertake building demolition and site related work ; but before the building permit is issued for the facade reconstruction, further approval must be granted by the Planning Commission, Council and Building Inspector . Bergly illustrated via a site plan map , the plans to remove the outer walls at the west end of the existing building and for the creation of a canopy for a multiple-lane drive • through bank teller . He stated that the latest traffic plan for the site is a one-way pattern around the building , with appropriate signage, which was agreed to at the special meeting . • Arden Hills Council 4 September 14 , 1992 Councilmember Malone asked how the assessed valuation of the building is expected to be affected by the removal of the existing walls . Construction Manager , Peter Hilger , stated that the valuation of the building is primarily determined by the lease agreement for the building, that the proposed changes are expected to make the site more usable , so the assessed valuation is not expected to be negatively affected . Applicant Joe Commers , commented that the expected end result is that the assessed valuation should remain the same . Councilmember Malone commented that he would be comfortable with a two-phase approval process only if everyone involved understands that approval of phase one in no way assures approval of phase two . He added that it is not intended that construction be unreasonably delayed, but the applicant must understand the risk involved. Peter Hilger commented that the applicant is aware of the risk involved but has requested the two-phase approval in order to begin demolition prior to the coming of inclement weather . • Deputy Clerk Iago reported that to date there has been no input received from the Fire Chief . Attorney Filla stated that Fire Chief input is necessary at this time since the future access to the building is being determined . He added that it must also be understood that the development moratorium would be waived only for phase one at this time . Attorney Filla explained the purpose of the development moratorium is to assure that any projects undertaken during the time the zoning ordinance is being revised will be consistent with proposed zoning ordinance revisions . Bergly stated that the only aspect of the site plan which is still an issue is parking; the parking plan as submitted may not meet the existing or the proposed zoning ordinance . He added, however , that parking requirements are based upon the square footage and use of the building, and the applicant has stated that a portion of the mezzanine of the building will not be used by either tenant , which would reduce the square footage factor . Bergly reported that employee parking is appropriately located on the southeast corner of the building . The question arose whether the need for any variances is anticipated. Bergly commented that he does not anticipate the need for any variances and , in fact , after the reconstruction, the site is expected to be more conforming • than it is now. Councilmember Mahowald commented that he does not anticipate problems with approval of phase two, but the City must maintain control over the approval process . He added that • Arden Hills Council 5 September 14 , 1992 he is more comfortable with the site plan after revisions made at the special meeting than he was immediately after the regular Planning Commission meeting . Councilmember Mahowald stated that the one-way traffic pattern around the building appears to be the most workable plan, though not ideal . Planner Bergly stated that the Planning Commission is more comfortable with the one-way design than any previous designs considered. Councilmember Mahowald asked for a review of the parking and landscaping plans . Regarding parking , Planner Bergly explained that the existing parking is quite close to County Road E and is proposed to be moved further from the street . He illustrated the additional landscaping and lighting plans for the site and stated they appear suitable . Councilmember Mahowald asked if it would be appropriate to request the applicant attempt to acquire an egress from the adjacent property . Bergly reported that the applicant has approached the adjacent property owner in this regard, but • the adjacent property owner is unwilling to provide the egress , and condemnation is not warranted . With regard to parking, Bergly added that the uses of the bank and the video store compliment each other in that peak bank traffic is expected at different hours than peak video store traffic ; the only heavy traffic hours for both might be Friday evenings . Councilmember Hicks stated that it may be to the adjacent property owner ' s advantage to provide an egress as it may encourage bank traffic to use the adjacent shopping center . Attorney Filla stated that the City can go on record requiring the applicant to provide an improved exit if an egress can be acquired from the adjacent property owner . Councilmember Malone expressed some concern regarding fire protection for the proposed building . He asked if the building is planned to he equipped with a sprinkling system. Public Works Superintendent ( former fire chief) Winkel pointed out his concerns regarding fire protection, i . e . , will the building be equipped with sprinkling system? , will the drive-through be categorized as a garage structure? , will fire protection vehicles have adequate access to the building? . He offered to forward those concerns to the Fire Chief . • Peter Hilger stated that he believes the proposed reconstruction of the building will actually provide an enhanced access to the building in comoparision to existing conditions . • Arden Hills Council 6 September 14 , 1992 Councilmember Malone reminded the applicant that during phase two approval , signage plans must be submitted in comformance with the sign ordinance . MOTION : Malone moved, seconded by Mahowald, with regard to Case 92-16 to : - Waive the Development Moratorium for Phase I , while reserving that option for Phase II ; - Authorize the applicant to proceed only with: - Site-related reconstruction and renovation as shown on the latest site plan, and - Building demolition with reconstruction only of the west wall columns and footings ; This approval is given with the understanding that : - Building plans , elevations , materials , signage , landscaping and lighting details shall be presented for review at the October Planning Commission and Council Meetings ; - No Certificates of Occupancy shall be issued for the bank until building, signage, lighting and landscaping plans are approved by the City; • - No site work is to be completed prior to approval of the plan by the Fire Chief ; - The applicant is required to construct an improved egress to the property if and when the adjacent property owner agrees to provide the necessary easement ; - Approval of Phase I gives no assurance of future approval of Phase II ; the applicant must apply for approval of Phase II with the Planning Commission and Council . Motion carried unanimously ( 5-0) . AUTHORIZATION TO EXTEND 90-DAY LEAVE FOR PUBLIC WORKS EMPLOYEE FRED REED Council reviewed a report from Public Works Superintendent Winkel which provided an update with regard to the condition of Public Works Employee Fred Reed . The report pointed out that Reed' s existing 90-day medical leave of absence ends on September 10 , 1992 ; Reed has requested, on the advice of his doctors , an additional 90-day medical leave of absence without pay . Staff recommended approval . MOTION : Hicks moved , seconded by Growe, to grant an extension of Fred Reed' s medical leave commencing September 11 , • 1992 to December 13 , 1992 , as requested . Motion carried unanimously ( 5-0) . Councilmember Malone commented that from now on, personnel matters such as this will be the responsibility of the City Administrator . • Arden Hills Council 7 September 14 , 1992 DISCUSSION OF BOND REFERENDUM Attorney Filla stated that he has spoken with the people involved in the proposed City Hall project and they are comfortable with a bond referendum. He added that the wording for the referendum can be changed up until the time the ballots are printed, the proposed wording is : "Shall the City of Arden Hills be authorized to issue General Obligation Bonds in an amount not to exceed 2 . 8 million dollars for the construction of a new Public Works/Maintenance Facility?" Councilmember Mahowald commented that the proposed wording appears to be suitable . He encouraged a concentrated effort to communicate to the public why the facility is needed . Council reviewed a list of possible key contact persons who may provide input and/or assist in distributing information regarding the referendum. Clerk Administrator Person asked Council to provide additions or changes as soon as possible . 411 Councilmember Mahowald stated that a public information meeting of all key contacts , City committees , department heads and Council needs to take place immediately to discuss effective means of communicating to the public the need for this facility . He said it would also be appropriate to develop , a schedule of efforts toward accomplishing that aim. Mayor Sather announced that a press release has been prepared for release this week which illustrates the City ' s population growth and City Hall growth and provides sound justification for the facility . MOTION : Malone moved, seconded by Hicks , to authorize the Clerk Administrator to place the bond referendum, worded as outlined above , on the November ballot . Motion carried unanimously ( 5-0 ) . MOTION : Malone moved, seconded by Sather , to schedule a public informational meeting of all key contacts , City boards , committees , department heads , and Council on Tuesday, September 22 , 1992 at 7 : 30 p .m. to discuss Public Works Referendum and City Hall construction . Motion carried unanimously ( 5-0 ) . Staff was directed to send out the meeting notices no later than September 16 . • Council referred to a fax received from Senator Durenberger ' s office regarding the arsenal property, which indicated that the process involving vacation of the arsenal property is moving quite slowly, and in fact , the City ' s Arden Hills Council 8 September 14 , 1992 interest in the property has apparently not been forwarded to higher levels of authority . Council directed Clerk Administrator Person to work with Planning Commission Chair Probst to assure appropriate pursuit of this matter . COUNCIL COMMENTS PODLASEK DRIVEWAY ISSUE Councilmember Malone commented that in light of District Court ' s recent judgment that the City pay Francis Podlasek $978 for problems associated with his driveway allegedly due to the improvement of North Snelling Avenue , perhaps it would be appropriate to reverse Council ' s previous offer to pay Podlasek $800 for this matter . Deputy Clerk Iago informed that the City has until September 29 , 1992 to appeal the District Court judgment . Attorney Filla recommended against appeal . • Malone asked counsel if the assessment roll for the project should be amended because of this judgment . Attorney Filla said this matter will appear on a Council agenda in the near future . ARDEN PLACE DRAINAGE ISSUE Councilmember Mahowald asked if the City will be prepared in two weeks to conduct an assessment hearing on the Arden Place drainage issue . Attorney Filla stated that , at a minimum, the Council can hear comments at the September 28 , 1992 hearing and then continue the hearing if necessary . ADJOURN MOTION: Mahowald moved, seconded by Growe , to adjourn the meeting at 8 : 29 p .m. Motion carried unanimously (5-0) . Thomas R . Sather , Mayor Dorothy Pe n, Clerk Administrator NOTICE OF MEETINGS : An informational meeting will be held September 22 , 1992 at 7 : 30 to discuss the Public Works Facility bond referendum and City Hall construction. S Arden Hills Council 9 September 14 , 1992 The next Finance Committee meeting will be held September 24 , 1992 at 7 : 30 p .m. ; Council input regarding the Management Financial Summary has been requested for that meeting . The next regular Council meeting will be held September 28 , 1992 at 7 : 30 p .m. at City Hall . S • . . . \ MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULl\.R CITY COUNCIL MEETING September 14, 1992 7:30 P.M.- ctty Hall (";f,L y, _T~ilRQJ;:R/ROLLm CALL Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Council meet~ng at 7:30 p.~. Present: Mayor Thomas Sather; Councilmembers JoAnn Growe, Dale Hicks? Thomas Mahowald, Paul Malone. Also present were: C~ty Attcrney, Jerry Filla; City Planner, Joh~ Bergly; P~blic Wo~ks Superintende~tr DaG Winkel; Clerl: ~dmi~ist~at8~, foyathy Person; City Acco~nt3nt, Terry Post Deputy Clerk, Catherine rage; Recorjing Sec~etary, Foste~. ADOPT AGENDl', Note was made that this eVening~s original agenda was revised by staff; the revised agenda was conside~ed for 3.doption. V~,TT'T'-"'-T . ~'l,_<, ok J.. ,_' ;,., . Malone moved, seconded by Hj,cks: to adopt the September 14, 1992 agenda as revised by staff. Moti~)n carried ,--.-,--..; mou~ 1 y (0 ,,\ ~"'.l._ct.:.__ 1l .~, _ .J - '''; j . bJ'PROVAL _ OF CO(JNCIL__MH{UTES HGTION: Malone moved, seconded by Growe, to approve the minutes of August 31, 1992 Regular Counci~ Meet~ng as prepa~ed. Motion carried unanimously (5-0). C?~~EN~ CALENn~R Refe:cj:.""ing t(1 :CH"},sent calendar j_t.em "e"! the la3t pagl'-:: {Jf thE-' application ~or a Bingo Hall, License f~om Arde~ Hi.lIs n~t 0'0012 Bi,ngo Hall, entitled "Bingo :~all Personnel l\ffid&vi t." t C-ouncilrr~ember Mahowa.ld not_ed, the captio:: cc thE: tel-' :~+ -l-1.-.J.~. ;;):::\<J~~ :;:ead3 1fSta~...e of H:I.::.!.nesnL,:j. C::.'unty :::::,L Henr;epi::", He asked st-3ff to investigate whet.her the Co',,~nt.y designation ~~ co~~ect, and request the applicant ~hange it i:= a.pproptia.t.e before executing the nece.:;.sal.~Y dccum~:-;.t,,:~. :,~OT T ON ~ ~alone ITlovedi seconded ~IY !Iicks to ~rprove the Consent Calendar and al1thorize execution of all necessary dOC11me0t:s conta~npd t~e-ei,n. ~otion car~ied linaTIimo~s:y (5-Q). 1", Authorize Expenditure of Appraisals for Harstad. City Balli and Arden Place Si~es. Adopt Resolution No. 92-62 Premises Permit for . Arden H1.11s Cou2cil 2 September 14, 1992 Class 3 Pu,JI Tabs - Lions Club, Adopt ?es luticn No. 92--63 Approving the Bingo Hall Lj.cense Application. Adopt Resolutj,on No. 92-64 Clarifying Proposed Sums cf MeGey to be Levied fo~ Levy Year 1992 Fayab:e in :99.3. Adapt ?roclamatj,oIl ~eclaring September 27 as u.s. Ar~y Reserve Day. R2cciv2 and Accept the Proposal to Inspec!t the Water Tower on Fernwood Avenue. g. Approve List of Clai,ms/Payrcll. d. po ~ PUBI,.IC CO~ENTS ~bere we::e r~o public comme.nt:::.. UNEINISHEy AND NEW BUSINESS lltO.C:JSSION CF PRQPOSED REVI_8ION OF P~DHIH:STR.ATQR JOB D~S-CRIPTION . Attorney pjJ]a advised that pJ:oposed Resoll~tion No. 92-55 was drafted; pel" task fo~ce directio~, to defi~e the duties of the City's Clerk Administrator. I!e pointed t that the duties are ~8nsi5tent with what state law allows/ and are rrirr~T~ly the same as before except thBt language has been added stating "The City Admi~istrator shall super'rise all Adnlj,nistrative staff and he directly accountable to tte City Counci 1." He sa:: -d r.;"le Adm=,ni St._~3tO~ posi tio:-::. r....rouJ fJ be'? sj,milar j,~ fashi0D to a Chi,ef Executive Officer; ~~ the resolution is passed. Cc)ur.1.ci IlTembe:r Mahowa 1 d COmrr;E:'Ilt eel t.ha t t.he newl y ac.ded language wil~ acco~plish the inteLt of moving away from multiple r0parting lines to a new style which gives the Administratcr more vested authority. Filla stated that if CO-:..1.Tlcil 20 clesi1:"E:s, a organizational :10.0 chart could be incorpcrated i~to the resolution. Mahowald stated he did net co~sj,jer that ~ecessary. Councilmember" Malo~e ql1estioLe2 wh~ther responsibility c~ hiring and firing of staff would be delegated to the Adreinistrat.or if the resolution were passed. Attorney Filla said those duties would be the r2spchsibility ~.~ t~e Administrator. Malone cautioned Council to be ce~taiTI that ~~e propose~ resolution co~veys Council's intent. . Cler]{ Administrato~ Perscn stated that her undc]~standing IS that 1) T}12 only change would be the langua~e quoted by 'I\+-t-o~-ne" F";ll~ ?) ro"""",,,,,,;~ T...O'~"~ C'-l-ill have yc>cPO"Sl'l--'l'l..;tH ...~ - '- .. -:1 ... ... .. '..... " - --' .......L. .~ - - ,..,- ,~~,~ ........ ,_,' '- ~ ... 1 . ~.~ ~l L "'" -.J. fer overall plaxlning and policy approval, and 3) The Administrator would have authority to execute and impleme~t. vet be accounta};le to Council. . A.r-dE~n Hi 11 s c.oE~~,c~i 1 September 1.4, 1992 MOTIC~: CP..2E 116D_ . . 3 Fi,lla concurred, and added that Coun8il would continue to ::':.a;],:; aT~t.h('i.~.~_ty tc dete :ne t.~,e to:.~..;:,l a)TiCiunt of r:;:.affj~-'9 '?T'a ~te City's step/grade pay plan, however the Administrator wc;uld be responsible to take a9?;~op]~iate actions to imp!2men~ those plans by determi~i~g numbers of staff "iJ::'rnb2rS:1_nd d€.,ocic1:i_:n.g lJpOn apprcpriat.<:.--::- ;_;ala.::-y inc:-:-€;3SE,S.. P+-("l Cotlnci~ITiernber MaboHald con;;rented that he 'tIle a:c-r'angerqe:r-t:)utl ined in tb.e :p:t:'):t:~(L\:)ed cODfi~erlt that the Administrator wil! be i..s comfo:ctatl~ l:csc>l,,_-;.tion and W..: +'1- ...,., lS the accn'\.1.n tal}l e to COllTIciJ and report regularly OD relevant matters. Mahowald caved, secondprt by Malone; to adopt RpSO!~lt~on 92-65 Desc~ib~~g The Scope of Authoyj,ty And Responsibilit_ies Of The Arden Ej.lls City Administrator. Motion carried unanj~ously (5-0) N8. ~_;-16; SITE PLAN REVI~E WEST COUNT~_ROAD E - JOE COMMERS PlanLe:: Ee:-91y :.:-eported that the Planning Comi7lissicn,' at their J:eglllar September 2 Ieet~ng, reviewed a site plan; s~_;J:.:;Ttit:,ed by :;:'~~ilcl..i!1,-g owne::.- ,Joe Comners, tc remodel. the old ~aigaard property at 1150 West County Road E fo~ use as a bank and video rental store_ BergIy stated that at the Fl&nning Con@ission's direction, a special meeting a~angst the applicant, architect, construction manager, planner, an2 Pla~C'~:^ling Commissio:L. Chait' wa,::~ }::,e1d t~J f',.'(r-t:ler d:sc.;uss i,tems at issue, such as traffi_c pattelT.!.s, acceS-3-; pa:cki.r:91 and la::clscaping. Bergly advised that the development moratorium would need to be wai.ved fer thj.s project, and the applicant is seek~ng ~ two phase app~oval - the site related elements to be approved in September to allow rail construction and site paving to occur before potential frost, and the building plans to be approved in October 1992. He added that t~e ":'~"-,rll.-=L:"'J r;)mITL~c;s":on }-;a~; :r:ecommf~ndf:':d. 'Ha:l\dr.:.Cj tb,e mo;:-atnl~:iu,m: Rn~ approval of the applicant's building permit to undertake h~jlding demoli_~ion and s~,tp '-ela~ed work" but before the b1:i,ldi.ng permit is j,ssued far the fac~de reconstr11ction; f)-t_'-:(-7~r 2iI'I?l:'C,;ra]. T"':'..st ~)f~:' g:::ari.'t.ed by -!-1-~p: P] a:~:~_~:j(;g c.()mmiS3ion~ Cau~cil ~nd Ru~Jdi,~g Inspector. Eergly !lustrnted via a site plan Tap, the plans to remove the outer walls at the west end of the existi.1:g buildil10 aDd fer the creatioIl Df 3. c'Clnopy fnr ::; ITlj1.tj_pTe-~_3.ne:':1_r~..;Ie t~~ough b~n1c te'~pr. Hp 8~ated th~t the latest traffic pla~ for the site, is a nne~,~8,Y pattern aY"c}1,:nd t.he }yu.::..ld:,ng, Hi,th appropriate signage, which was agreed to at the special rneetin';J. . Arden Frills Cou~cil 4 Sept. ember 14 I 1992 :o-,Inci ~me:Tlber Halone asked hO~",i the assessed val uatioI: of the building is expected to be affected by the reffioval of the existing walls. Constr-uction Mar!age~, Peter Hilger, stated that the valuation ::f the bujlding is pr~mari:y 1eter~~,ned by the ~ease agreement for the bai:dirrg, that the proposed ~hanges are expected to make the site more ~lsah!e, so the assessed valuation is not expected to be negatively aff;c)ctecf ?=:..ppli;ant Joe CaromsIsl comment.ed that. t.l-".'.e expected end result is that the assessed valuatio~ ShCl11d remain th~: same. C.cU2.ci IDernbey M,al JnE: commented that J-l(':: ",.:'ct:.:d be (;omfo:rt.1'hl,;; with a two-phase approval process only if everyone involved understands that approval of phase one in nc way assures approval of phase two. He added that ~~ is not irtende~ ~hat constructioIl be unreasonably delayed, but the applicant r-;"tUst understa.nd the risk in~\J~olved. Pete:: Hilge:: c<:Jrnmented that the applica~t is aware of the risk involved but ~as requested the two-phase approv~l in O~dR;- to begj,n demolition prior to the comirg of inc]em~nt weathFr. . Deputy Clel:k Iagn reported t11at to d~te the~~ has hep~ i~put received f::om the Fjre Ch4ef. AttorIJ y FiJ,'a stated that Fire Chief i.nput is necessary ~t t~j.s t~.me gi~ce the f'~tl]l:e access to th2 htJi10~.Dg is being determi.ned. JIe added th?t it. lil1)~:.t also be und.erst.ood. that t1-.i,e development. :Tl(:J::ato:rium r,..;ould. be T,..;aivecl ;]nly ror phase one at t~]j~. t.:'_;ne. Attorney Fi.l1a exp]ajnRd t~p p\lrprSe of the developme~t .TIoratorium js to aSSll~-e that any pr jec:ts undertRken d\lrirlg the time the zoning ordi.oancp is being ~evised w~'} be consistent with proposed s~ning ordinance i"p,rlSJ,Ons. EergJ.y st2.ted that the cnl,y aspect of the site plan which is stil] al: issue is parking; the parking plan as submitted may ~lot nest the existing or the proposed zoning ordinance. He added, however, that parking requirements are based upon the squa~e footage and use of the building, and the applicant has stated that a portion of the mezzanine of the building will net be used by either tenant, whic~ wo~13 reduce t~e sq'lare footage factor. Bergly roported that employee parking is appropriately located on the southeast carner of t}:e b~~ildiIlg. . 7:~e questio~ 3~ose whethe~ the ~eed for any 'iariances is ar-:ti.cipa.ted. Eel'gly:::oE'il7lented th?t. he de;es not anticil)2te the ~eed for any variances and, in fact, after the ~ecDnstructiorr, the site is expected to be mere conforming than i:. j,s new. ':=:\.:.unci,lmember }~ahowa:d. cornment.ec. t.hat. he d.C{,,:.'~. not a:lticipate problems with approval s~ phase two, but the City must maj,~~ai2 control over the approva] p=ocess. He added that . Arden Hills Council " September 14/ , 00"'1 .! j J" ~e is more comfortable with the Stt2 rlan after revisi.ons made at t~!p special meet~.Dg than ~e ~as i~ned~,2te'y after the reg" , at ?lC'l.n,niDg:':orrl':Ti:.;-:,f";~or: rreet::..:-ig CCi11:,!ci]meml:'F:j'- ~''-'3howald st='1ted that t1"1p or:e'-',,~a'.:t' t1.a.ffic: patt.Pl~n 3.J::()'Jncl the buil,jin..] appea:':-'3 t,~ 1:;p tr-;P :-riGst y,'()~ka.b}e .01 aD i tbn -:-Jt .: ('28 ~ Pj, ;'3.I~,J1E:;: P:~":r91"i' stat'c',rl trJ,B.t t~h_,~ Plannin.:) Commission is TTlor~ ~~()m~ort.a.tllc witb the one-way design than any previolls desig~s considered. C()tl~cj,Jmember Mahowald asked for a review of the parking and l~nrtsca?j.ng plans. Regarding pa-k~ngl Planner BpTgly expJainpd that the p~~st~ng pa~kj.TIg j.s qlJite close to County Read E and 'is proposed to be moved furthe- from the ~~r0et. He illustrated the additional landscaping and lighting plans for the site and stated they appear s~i,table. . Counsilmember Mahowald asked if it would be appropriate to request the applicant attempt to acquire aD egress ~rom the adjacent prope~ty. Bergly reported th~t the applicant has appro&c~ed t~e adjacent prope~ty owne~ in this regard, but: the adjacent property OW2e~ is unwilling to provide the SQr'~5f:, :ind condemnation is not warranted. With regard to parking, 3ergly added that the uses af the ban]{ and the video store compliment each other in that peak bank t~affic is expected 2t different ho~rs than peak video store traf~ic; the 8nl] heavy traffir hours for bot~ mig~t ~e Frida~/ evenings. Councilmember Hi,cks stated that it may he to the adjacent property owner's advantag~ to provide an egress as it may encourage bank traff~c to use the adjacent shopping center. Attorney Filla stated that the City can go on record requiring the ~pplicant to pr()vide an improved exit if an egress can be acquired from ~he adjacent property o~ner. Ccuncilmember Malone expressed some concern regardjng fire protection fnr the proposed building. Se asked if the building i.B pJanned to he equi,pped with a sp ink~ing syste~. P'J~!lj.c Work,:; f:.llperint(~nder..t (fc':.me:,: fire :-~bipf) Wi't1kel pointed (.,lIt r.:.i2. i~ODCernE', J"p:g.:3.rdino;; fire pj:'"ntecti on, "\. e., wil] the building be equipped with spr~.nkling sys~e~?, wj,11 t1-:,:~, (~i \Fe~'t'h~'-C)llg'h be categorized as .3 gBr2:-;Je c,:,:t.rU(.:turE~? r will. fire prctection vphj,cles have ade~uate acces~ to t~e bttilding? lie offered to forward those concerns to the Fire Chief. . Petp~ Bilae~ stated t~at ~~ believ8s the proposed 1.~CCC];:-'2tj~-l1ct.c:()n cf the J:Hd.Jr1.~:>0 Tr!}Tl 0.,-::;t.u3_11y Pl-:-cvide <3.=--~ el1~.ancerJ, acr:es,S to t.he ~l.d :ding i,n CCYI'iC!~)a --, C"'~, nn t.o t~X~ st.ing C():-l::~_i t.:Cill.S. . Arden Hills Council Sept. ember.- J4, 1992 CoullcilmembeT Malone re~inded the applicant tha~ duri~g pha.s~~~ two approval, si-gnag2 plans IT,;..1.2t be s;_~bmi,tt~~-'d i,Il (~o~fQ~mance with the sign o~d~~ance, l.,ft".r'I'1...,....'",r. 1'.,.\j":" ..... '~j,,' . Malone moved, seconded by Yahowald; 92-16 to: v1a.ive the De~Jelor>TT;ent. Xorato::-i,um ffll-: reserv:ng that option for phase II; Aut~orize the 3pp:i_(~aDt tCI proceed only with: site-relate~ reco~structio~ and renovation as _".; J..~. ~'i .J. ..." :cega.'.:-d. '7":'iJ Ca.:3(~ phase I, ;,hi 1 e . shown on the latest site plan, and Buj.]di~g demolitiorr with reconstruction only of t:-~e '...1~<3t. wall col u.mns ancl fcotin.gs; T~is app~cval is given with the understanding that: Buj,lding plans, elevati,ons, materials, signage, landscaping an~ lighting details shall be presente~ for l."bvieF 2'tt t.:1f2 O(~tobe~ PlanIling Commissior. a:r~d Conned.l Mee:.ings; No Certificates of Occupancy shall be issued for the bank u~til building; si.gnags; lighting and landscaping plans ~Te appro,red hy t~c City; No site worlz is to be compJetea prior to appro~~l of tbe ~],an by the Fi,re Cbj_ef; Th>:::- a.ppl i.(~ant, is rec;.u.j.l~ecl to C:0I:ioc;r.l:1Jcr. a.n l,r:,;.y:oved eg~ess to t~e pYope1~ty if an~ wher the adjacent property owner agrees to provide the neC~SS?l~Y e3:=~ernerJt 1 !\p}::;:~ {,\J a:~ apF:t::)V8.1 app-:C)"I/3 C01]T,(:j 1 , votion carried unanj.mously (5-0). elf Pha~>? I gi c,res of FhaE,e II; the' nf P 1>3. :=_~ e T I ~,!:i +,1-~ :10 assurance of fl)ture ~pplic2nt must Apply for trIP pJ 7DD.i,ilC; C')8nis,'::,ior:?:;.~i..:::l AUTHORIZATION TO EXTEND gO-DAY LRAVF FOR PUB1.1~Q.__~CRKS EMPLOYEE F_REJ:::__ RJ~^~p C;-=:uncil :cevil:>wed a repol"t f.rom Pu.bli(:, Works Superi.r:tendent Winl:el Wllich provided an update with regard to the c(lndi,tion 8f Public Works Employee Fred Reed. The report pointed out ~hat Reed's existing 90 day medical leave o~ absence ends on Septembpr 10, ]992; Reed has requested} on the advice of hi2 doctor's, aL ad2iti0nal gO-day medical leave cf abserlce i..Ji thout pay. staff recolTllT'.ended approval. BOTTON: Hicks rnoved~ seconded by Growe, to grant an extension c-f Fi" ed Reed I S IT'.edi ca 1 1 ea,ve COlT\me!:'c::"::'lg Sept embe~ 11} 1992 to December 13, 1992, as requested. Motion ~arried l1nanimously (3-0). . c YLl:~ci Imernber Halone matters such as this ;~dministrator . co~nented that from now onl personnel will be the respon3~b~lity of the City . . . Arden Hills Co~ncil SeIJt E-~iTlbe:::- 14 .... -, } 992 7 JISCUSSION OF BOND REFERENDU~ Atto~npy F~~la state2 that hp tl3s spoken wi.th the people ~.nlTolved in the propnspd Cjty }'~'J prajpct 2~d they ~)'e {-::omf()'.-+8r.:JF~ y.'~ t:h ,3. bc~.C~ rpfp'-;?',::.d.UF1. Fe added that t.rLe \,J::':Cdj,D'J for t2-:iP rpf erendiTT\ can ':)0 (~ha:-:ged np nT, t i. 1 tbe t i. 82 the hal1nts ~l-P Py: t~~, th~ preposed wording is: "Sr:all t.!-',(, C:Lt.y of P\rd.~-::r:. H5l1.7', hi7. .~nt1-1:)i:^l :;::.pd t.-, i5.r!'Ue General CbJigati.on Brnds in an amount not to eY~eprl ? 8 :T,j':. }jqn dol1ai-:-s for tl-,!.e const.rlJction of .3 neT":; fl:;bl i r~' v.~crk.s/Haintenance Fa.cilit.y?" CouDcj,lmember ~~ah0wald comme~ted that the proposed w0~ding appe~rs t8 be suitable. Ee enco~raged ~ concpntr3terl ~ffQrt to (;OmTf\ll'C.~-1'.;:~',!.te to '7:-.hF~ publ:).:::: 'Al--'.1 t.b,e facl.lit;l is needed. Council reviewed a list of possible key contact pernODS who may provide j~pu~ and/or assj,st in distr~_butj.ng information regarding the referendum. Clerk Administrator Person asked Cou~cj] to provide additions or changes as soon as possible. CcuncilmeDber Mahowald stated that a public information TIPeting of all key contactsi City committees, dep3rtment hf;,:?Jls and C:)uncil needs tc take place immecliatel.Y to di2CU2.S \:,:ffecti.'.i2 mean::; of cC1rnrnlI:-l:1.C.3.t.iTl!'; tC1 the public t.he need for this facility. He said it would also be appropriate to develop.& schedule of efforts toward accomplishing that aim. Mayer Sather announced that a press re:ease has been pr'epared for release this weck which illustrates t~le City's population growth and City Hall growth and provides sound justification for the faci]j.ty. HOTION: Malone moved, seconded by Hicks, to autho~ize the clerl: Ad:cn:Lnistl'ator to F,l ace the bon,cl l-:-efe;:-enduill, worded as c"i^~t.:..ined above, on t.be NovembeL"" ballot, Mot.ier:.. cal~rie(;, unanimously (5-0). MOTION: Malone moved, seconded by Sathe~1 to schedule a public informational meeting of all key contacts, City boards; ':~CJmm.i.ttees, departmer,t. he3ds,- 8DcJ Council 0:0. TUP's,3a.y, Eer,t.embf-;Y?2 ~992 ~t 7:30 ?,m. to clj-c<;ct1s2~ PubJic Worf::,s Refer-er...du::-n anc Cj ty Ba.ll cCT,.':;troctinn. Mc-tior} ~::::aI:Tie.3 ~~.D (30'") ~,'T~Ol)S~, Y (,~ - D) , Staff was ~:;rf.cted +:0 ~pnd 01Jt the meetjng notices DO later thar1 ~eptsmbpr IG. SOlJ~cjl Y?fe yp~ to a fax received f nIT! Senate., Durenberger's of~ice regarding t~e ar.sena' p]~operty, which indicated th2~ the procpss jnvolving '.TacBtion ~ the 2rsenal l-::.rO?erty l~, rHfVJng. quit.e ~lo,;.]llr,. an,.j in fa.ct,- t.:-:f:: Ci.t.yl2, . . ~rden H~11s Council ~cc,,-..J... - :~ }I\'I 1992 n n i~terest i~ tbe property has apparently not been forwarded to ~igher 'evels of authorjty. Council directed C~e~]: Administrator Person tc work with ?lanning Commi~-;;::Jion Chai,i~ ?t-c'bst. t.n assu'ce approIJ:ciate p~~suit of this matte~, conN C I 1:..,., COMMENT S EODLA~~E_ DRIV~WAY ISSUE ;~'"';o,jnc~.:,~T'E"..T,~:)P::-:- .tv1.alcne c;o:r:mented :ha:. ..l....... light of District Court's recellt jl1dgmert thRt the City pay Francis PodlaseJ: $978 for problems associated wj,th his d~iveway allegedly dlle to the i~pr0veme~t of North S~elling Avenue, perhaps it would be ap?~opriate to revorse Council's provious offer tc pay podlasek $800 for this matter. Deputy Cler]~ Iago informed that the City h2S until September 29, 1992 to appeal the District Court judgment. Attorney F:, ~ ~ ~ recorr.mended against apr;;ea},. Malc~e asked counsel if the assessnent roll for tlle project s~ould be amended because of this ~udgment. Attorney Filla said this matter will appear orr a Council agenda in the near f':1ture. P.~R DSN P T, AGX~._P.Eh~Lt~n.QE~JJ?J2JLE Cc:"unc:i}merr'~~j(::<~ Har.i()wR1~ o.~~l-:ed 'jft-.f.1e c~ty T,Jil} b,p p1~2pa]~ed ,~, two weeks to CC~dLJct ar a8se2smp~t hparing ~D the Arden ?'~cp ~r~~.nRgp iss1;e. Attorney F~.Ila stated thatl at a mi:limuml the Cou~~il ~a~ hear comments at the Septpmber 28; '9S~ hea~1ng and then continle the hearing if ~ecef's~ry. AD,TOURN HO",-(1l'l: -'~nr:o\<Ja.ld. mo-..ted '(r!e~ti--(< ;:;~ 2~?S seconded by Grow~ to ~d1ouYn the rJ,'~-i. ~..f.nti.(":i; C3t'ri.ec1 1J.nanimou.sly ('-:-O~ , ! --f / /{.t;/~.:t,4 ThoT"::t2, "=' ! I~' . . " ,s::: t be l~ / ~~~ t"i,aYCl" ~ NO~ICE OF MEETINGS: An ~nformatio~al ~eeting will be held September 22, 1992 at 7:30 tc (~,iscuss t.he Publi~~ Works Facilit.y bond re:erendum and City Hall construction. . . . . '. Arden Hills c(:un~il 9 S,:::pt.embc:r 14, 1992 ~he n.f:xt F':in~_'in(.f': Cor:u~1.i t tee meetir.i.g ~i 11 be l-;el.d Septe1T'.beJ::" 24 I 1992 at 7:30 p.D.; Cou~cj.l i,Bput regarding the Management Fi:Ci.3.nci.3.1 Surrm3.ry hEtS been reqt1e.sted for t.ha.t. IT.eetin,g. Tb.e :-',E'Xt reguJ;:J~( C01]-,,";j1 rnf>sLirJg wi.l} be hf:ld September 281 1992 at 7:30 p.m. at City Hall.