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HomeMy WebLinkAboutCC 03-30-1992 . . -. MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING March 30, 1992 7:30 P.M. - City Hall ~ALL TQ~QRPERIB9Lr._.~~LL Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Thomas Sather; Councilmembers Dale Hicks, Thomas Mahowald, Paul Malone. Absent: Councilmember JoAnn Growe. Also present were: City Attorney, Jerry Filla; City Engineer, Mark Graham; Parks Director, John Buckley; Public Works Superintendent, Dan Winkel; Acting Clerk Administrator, catherine Iago; Recording Secretary, Shar Foster. PRE~EN~~~lQ~ OF PLAQUE fORJol.ER~n!'lRE.~!llEF ~.P'AN W_INKEL. Mayor Sather, on behalf of the City, presented Dan Winkel with a plaque of recognition and read aloud Resolution 92-20 commending Dan Winkel for six years of service as Fire Chief of the Lake Johanna Volunteer Fire Department. The audience applauded Winkel's service and accomplishments. Dan Winkel thanked the Council for their cooperation and support during his tenure as Fire Chief and also thanked them for their understanding in those instances when his service to the Fire Department took him away from his duties as a City employee. ADOPT AGEN.P.i\, Mayor Sather asked to add the adoption of Resolution 92-20 Commending Dan Winkel's service as Fire Chief to the Consent Calendar. Acting Clerk Administrator Iago advised that the candidate who had been offered the position of Receptionist/Clerk Typist has withdrawn her acceptance of the pcsition: she asked to remove item 7E "Request Authorization to Hire Receptionist/Clerk Typist" from Unfinished and New Business. MOTION: Malone moved, seconded by Hicks, to adopt 1992 agenda with the changes noted above. carried unanimously (4-0). the March 30, Motion APPROl[AL.. OF' COU~.QJ:r..HI~UTES MOTION: Mahowald moved, seconded by Hicks, to approve the minutes of the March 9, 1992 Regular Council Meeting as prepared. Motion carried unanimously (4-0). . . . Arden Hills Council 2 March 30. 1992 GQl:l!lIiN~'Lc:ALEND_AR MCTION: Hicks moved. seconded by Malone. to approve the :nnsent Calendar and authorize execution of all necessary documents contai.ne-d therein. ~1otion cart-i. ec. una~imously (4-0~. a. Accept Resi"gDat:'~n of Cler-k Administrator and City Accountant Appoint Acting Clerk Administrator Adopt Resolution No. 92-18 Designating Polling Places Adopt Resolution No. 92-21 Designating Depositories and Corporation Authorization Adopt Resolution No. 92-22 Transfer of Funds by Telephoni~ Instructions Appoint Sandra Shrewsbury as Chair of the Finance Committee and Acknowledge Service of Carl Rundquist Approve List of Claims/Payroll Adopt Resolution No. 92-20 Commending Dan Winkel for Six Years Service as Fire Chief of The Lake Johanna Volunteer Fire Department b. c . d. e, ~ g. h. P_UB~ I C _GOMME1'lTS Mrs. Lindberg reoommended Council City appoint a subcoinmittee to assure follow-up on the issue of the closing nf T.R. Sl/Snelling Avenue. Council concurred that the issue is of importance to many residents and the establishment of a subcommittee to address the issue would be, appropriate. '~0'.nci I,ll' re,'+<>d +,,<> PUl:ll' c "afety/Worlr~ Comm' 't"'e !-o "orm a ',.' '"'......... _ ~., ~~, '._ ~~ .~,'~.~. ) . .~, "...... ...J. 1... ~., _ .... c . I . subcommittee ~onsisting of committee members and interested resj_dents with the task of following up on the ~SS1!PS ~urrounding the closing of T.R. 51/Snelling Avenue. Public Works Superintendent Winkel accepted responsibility to communicate Council's direction to the Public Safety/Works C~)mmi t t ee . IJNF.ltl'JSljJW AfHJu_t{lffi JHIHt{l):S1;l t'.DQ.P_'LK~_SOLl,JJ'.ION_~2 ::J9.B.l!:I,.Aj:' I Ng rQ_APPO~TI9N~ENJ OF ASpESSMENTS R~l,I\._TING _ 'I'Q IME'KQYE.M~!'l'Lu~ ss::!'" :: .89-=1. lCLEVELAND ~YENU~kIFY STATIONl :ouncil reviewed the proposed standard reapportionment resolution relating to the J~eapportionment of assessments fo~ the Hans Hagen property located at Cleveland Avenue and County Road E2. Council had no questions on this item. . . . Arden Hills Council 3 March 30, 1992 MOTION: Malone moved, seconded by Hicks, to adopt Resolution 92..19 Relating to Apportionment of Assessments Relating to Improvement No. SS-W-89-] (Cleveland Avenue Lift Station). Motion carried unanimously (4-0). 1\,:J::::r'LRES. #92-22 AND RES. #92-24 ['LII"LER LANE' STREETRECClNSTRUCTI CN' - ,-~._-~-~_._-_._--~----~_._..._----_.__._---~-'---'--.. Council was in receipt of tabulation of bids opened on March 19, 1992 for the Tiller Lane street Reconstruction Pcoject. City Engineer Graham advised that the lowest bid received was 17% below estimated construction costs presented at the public hearing on this project. He reminded Council that the engineer's estimate for the project was based upon the revised feasibility report which included subgrade corrections and installation of drain tile. Graham recommended Council delay awarding the bid until completion of the assessment hearing. He did, however, recommend Coured.l approve two resolutions; the first establishing the residential equivalent rate for street ceconstruction of Tiller Lane as $29.27 per front foot, and the second determining the costs to be assessed and ordering preparation of the assessment roll. MOTICN: Hicks moved, seconded by Malone, to adopt Resolution 92-23 Establishing Residential Equivalent Assessment Rate for Tiller Lane Street Reconstruction. Motion carried unanimously (4-0). MOTION: Mahowald moved. seconded by Malone, to adopt Resolution 92-24 Determining Assessed Cost 0: Improvement and Crdering Preparation of Proposed Assessment Roll in the Matter of 1992 Tiller Lane Street Reconstruction Improvement. Motion carried unanimously (4-0). AJ:>I'P.OV_~ AGREEliEJ'!1'...ll.J;:'l.'l'I];;EILR},}I1)EX. QQlJHT'l'_l\,l!J2. THj;: C I 'l'Y';,..SC()R~ f~nlPJJi(LRECY C 4..1 N<:,-~ElUj'l.'. Acting Clerk Administrator Iago reported that per Council authorization in November, 1991, staff submitted an application for grant money available through Ramsey County's SCORE program to assist in funding the City's recycling program. She added that $18,920 in SCORE funding is available to the City and will be paid in two installments upon execution of the appropriate agreement between Ramsey County and the City. . . . Arden Hills Council 4 March 30, 1992 Acti~g Clerk Iago stated that Councilmember Growe contacted her with some questions regarding SCORE and she provided Growe with the following information: 1) The City has met all SCORE deadlines, 2) The application for SCORE grant money included detail as to the City's recycling program and the types of materials collected, 3) As part of the SCORE agreement, the City must submit quarterly reports to Ramsey County SCORE program. Iago advised that Attorney Filla has reviewed the agreement and found it to be in proper order. ~\OTI ON: Hicks moved, seconded by Malone. to authorize the execution of the agreement between Ramsey County and the City of Arden Hills for a SCORE Recycling Fund Grant. Motion carried unanimously (4-0). AUTHORIZAT]ON TO HIRE NEWSLETTER EQl10R Council reviewed memoranda from Acting Clerk Administrato~ Iago and former Clerk Administrator Berger recommending hiring Kate Huebsch for the position of newsletter editor. Note was made that Ms. Huebsch's proposal for newsletter editor services was within the constraints of the budget. Councilmember Mahowald stated that Ms. Huebsch appears to very capable to provide very high quality work on the newsletter. He reminded Council that actual postage costs for the newsletter may end up slightly higher than anticipated within Ms. Huebsch's proposal should there be changes to the format of the newsletter or postage rates. MOTIGN: Mahowald moved, seconded by Hicks. to authorize hiring Kate Huebsch as the Newsletter Editor at a cost not to exceed $12,000 for three editions of the newsletter. postage and printing for the year 1992. Motion car~ied ~naLimou3~Y (4-0), bP~~OVE SALARY INCREASE FOR PRGGRl',M StLPERV1S0~ Council reviewed a memorandum from Parks Director Buckley which recommended a salary increase for Program Supervisor Cindy Severtson to $31,225, Step 2 of the 1992 Pay plan based upon her excellent performance as Program Supervisor. Councilmember Malone commended Buckley on the completeness of his memo in that it provided Council with salary history, peI:formance evaluation, comparison of salaries/positions, as well as a recommendation for increase. He suggested the percentage of maximum salary be included when future recommendation? for increases are submitted, . . . Arden Hills Council March 30, 1992 5 110TIDN: Malone moved, seconded by Hicks, to Severtson's salary to $31;22.5/ Step plan retroactive to March 13, 1992. unanimously (4-0). increase Cindy 2 of the 1992 Pay Motion carried APEEOVIj:.. ..t'.bLAPLl~EE:1';,Ji!;;EOF INTERMEDIATE ACCOUNTING CLERK - -------- ..--. ._._---------_._--_.------_._---_._------~_....,--~-_.--"- --- Council reviewed a memorandu~ from Acting Clerk Administrator Iaga recommending a salary ir..o:;rease fer Intermediate Accounting Clerk Darlene Scott to Step 5 of the 1992 Pay Plan for this position. HOTION: Malone moved, seconded by Hicks, to increase Ms. Scott's salary to step 5 of the 1992 Pay plan for- Intermediate Accounting Clerk retroactive to March 10, 1992. Motion carried unanimcusly ~4-0). Rl'!:QlJ):!~ST TO REVIEW EXISTING ~tQ!j~Q.RPJ_~J\.Jl CE RE:Q.1LLA V OJ!R Council reviewed a memorandum from the Planning Commission Sign Ordinance Review Committee which advised that while reviewing the sign ordinance to clarify the changeable copy portion of the ordinance as it pertains to the ZEOS application, the committee discovered the need to update language and definitions within the ordinance. Acting Clel"'k Administrator Iago, in her March 27, 1992 memorandum recommended that a co",plete review of the sign ordinance be accomplished, with a target date of May. 1992, at an estimated cost of approximately $1.500 to $2.000 to cover Planne~ Bergly's time. MOTION: Malone moved. seconded by Hicks. to authorize a review of the entire sign ordinance at a cost not to exceed $2,000. Motion carried unanimously (4-0). ~C:-IEDULE HO~KSES_~ION C011ncil agreed to schedule an April worksession on April 20, 1992 at 4:30 p.m. Mahowald suggested, in light of recent staff changes. that the first half hour or so of the worksession agenda be set aside to discuss with staff any staffing/organization concerns~ MOTION: Mahowald moved. seconded by Hicks. to set Apri: 20. 1992 at 4~3D p.m. as the F:i.pril ~ouncil Tflorks-essior:. Motion carried unanimously (4-0). . Arden Hills Council 6 March 30, 1992 t;:Q1:Jl'!i:::I 1__CQMMEN'l' s -::9tL!>l.'r'': ?01'.ILE SAFE:TY_COJ~C~RNS Councilmember Hicks stated that at a recent Parks meeting, residents brought :orth County Road E safety concerns; he anticipated those concerns will be forwarded to Council with a recommendation l-elating to the conCe~~!lS. 'I'_t.lENJ;:E.s...i:::F!bEI TAUE:__Q)\11]>LINQ_I'EE}1JSE.l.'J;amJ 'I' ccuncilmember Hicks referred to a March 27 1992 lette~ fraIT Turner s Gymnast ics Center and asked l'.t torney Fi 11 a to comment on whether Turners Gymnastics :8 in compliance with charitable gambling regulatj,ons. Attorney Filla stated that Turners, as a condition of thei~ c~aritable ';1ambling operation permit must, 1) Be a non- profit organization, 3) Use 50% of expenditures ,- the trade area, 3) Meet the statetg definition of "lawful purpose". He stated that in his judgment, Turners has not met those conditions and he has contacted representatives of Turners in this regard. . Filla fur~her ~ammented that he did net think the problem with T~rners was in any way created by the CitYl that Tllrners was well aware ~f the ~onditions of the permit. He recommended that. since conditions have not been met, Council withdraw the Cj_ty's a;praval of the permit and advise the Charit.able Gambling Control Board of the action. Councilmember- MahoTr'1ald commented that st:.ch acti,on would require Turners to halt their operation. He asked if it would be appropriate for the City to designate a time period for investigat.ion rat.her than take act.ion to wit.hdraw Turners' permit at this t.ime. Filla reiterated that conditioDZ of the permit were clear and the organization is not in compliance. Mayor Sather added that he thought Turners charitable gambling permit expires on or about 3/31/92 and he was disappointed that Turners waited until the elevent~ hour to report expenditures which do not appear to be accept.able. . -::c,tu:ci 1 member Hi cks asked 0::0u:1361 if t.here ,;,;ou} d be a time period. in which Turners cculcl "appeal", Attorney Filla said h.e was not aware of any "appea:'. IT peri od. Fi 11 a furt~1er commented that Turners was asked to report their expenditures well in advance of the expiration date of their permit and they did not respond until March 27, 1992. . Arden Hills Council 7 !-!arch 30, 1992 Co~ncilme~ber Mahowald comment0c that some of the expenditures reported in Turners March 27, 1992 letter appear to assist Turners' own purposes. He recalled that Tl1rners came to the Council some time ago with a similar self-serving p~oposal. MOTION: Hicks moved, seconded by Mahowald, to direct staff to advise the charitable Gambling Control Board that Turn.ers Gymnastics has not. met the City's COFlditi,ons, therefore the City is withdrawing its approval for Turners charitable gamb],ing permit. Motion carried unanimously (4-0). ~OALS!QQ~~~TIVES C011ncilmember Malone reminded ~taff th3t te would like to receive follow-up to the recent goals and objectives meeting. Public Works Superintendent Winkel and Parks Director Buckley assured follow-up would be forwarded to Council very soon. SAC ~CH)l.I<G~~ . COl\Lc.'i Imember Ma 1 one asked counsel to try to cl ear up confusion regarding SAC charges in Arden Manor Mobile Home Park. ~ttorney Filla stated t~at the MWCC instituted a poli~y back i~ :972 whereby the City was required to colleot SAC for any new connections made after January }" 1973. However, in the course of the City's Buil~ing Official performing an audit o~ SAC collections, it was learned that no SAC charges have been collected from the Arden Manor Mobile Home Park, which meant that about 200 units were at issue. Filla stated that it appears the MWCC may agree to charge SAC on the units "Jhenev€'r thE:l'."P. is a "reconnect" performed rather than collect for the entire park at once. Filla said he would be glad to complete his review of this issue and prepare a report for Council's review at their next rreeting, Council l:ecommended the attorney prepare a report on this matter. bE~Y RESERVE CENTER . Counoilmernber Mahowald asked for an update on the Army Reserve Center space. Parks Director Buckley stated that some staff members rnet with a delegation of Army Reserve pecple on March 18 and the next step is for staff to tour and review the Army Reser'Te facility to determine what space is available and how the City could utilize th~ space. C0l.1nc::i.1,:nembe:r~ MRh(n~ald st.ated that he Houle.. like to be included in that review process. . . . Arden Hills Cmtncil 8 March 30, ] 992 Attorney Filla stated that staff needs to complete that review process before any recommendations can be made as to possible uses of the space. He added that the Army Reserve has requested Lake Johanna Fire Department and Ramsey County Sheriff's Department also be involved to discuss the possibility of fire and pali~e service ~or the site. AECH I TEC~--=-.~~~_I.TY___Hli~_~_..J'BQ_~Z~.('~r Councilmember !1ahowald asked if =cu~cil would be comfortabl narrowing the candidates fo~ the City Hal! p~oject down to t~iiCJ. Council .~or.se!:lSUS Has that the fjnT.E, c= EHEP. and BP.FT are the final candidates and the other firms could be c0ntacted thanking them for their iLterest nnd notifyi.ng that they have been eliminated from f~rther consideration. ADJOURN MOTION~ Mahowald moved, I meeting at 8:25 / /J i'? ./ ---A' :lit Ii' ) /V;.I{M fV-'d-fyL~- Thomas R. Sather, Mayor NOTICE OF MEETINGS: The next regular Council meeting wi].l be held April 13, 1992 at ry:30 p.rr., at City Hall. A ~~orksession is scheduled for April 20, 1992 at 4:30 p.m.