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HomeMy WebLinkAboutCC 08-24-1993 - . , MINUTES CITY OF ARDEN HILLS, MINNESOTA WORKSESSION CITY COUNCIL MEETING AUGUST 24, 1993 4:30 p.m. . CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Acting Mayor Hicks called to order the Worksession City Council meeting at 4:37 p.m. Present: Acting Mayor Hicks, Councilmembers Paul Malone, Beverly Aplikowski and Dennis Probst. Absent Mayor Sather. Also present were: City Administrator Dorothy Person, Public Works Superintendent Dan Winkel, Community Planning Coordinator Brian Fritsinger, City Accountant Terry Post, City Engineer Terry Maurer, and Recording Secretary Renee' Kaulfuss, AGENDA ADOPTION MOTION: Malone moved, seconded by Probst, to adopt the August 24, 1993 worksession agenda. Motion carried unanimously (4-0). 1994 Budeet Issues City Accountant Terry Post referred to his memo of August 18 addressing the issue of the reduced valuation of commercial and industrial real property in Arden Hills and the impact this will have on the 1994 budget. Mr. Post provided a chart showing the percentage of non-petitioned parcels (55%) vs the percentage of petitioned parcels (45%). Mr. Post also provided a handout outlining the pending commercial valuation petitions which includes the pending pay 1993 petitions/1994 EMV not yet adjusted and the pending pay 1993 petitions/1994 EMV already adjusted. In referring to his memo of August 18, page 3, Mr. Post outlined the three objectives as well as the impacts with each of these objectives. Councilmember Probst commented he would like to see these issues brought to the attention of the public in a fairly aggressive manner. Ms, Person requested direction from Council on how to proceed with the budget process. Hicks suggested staff use budget scenario 3 (c) as a guideline in budget worksessions. This scenario increases 1994 expenditures by 2.99% with a possible impact of property taxes taking at least a 10.3% increase. All Councilmembers concurred (4-0). A Budget worksession of Monday, August 30 at 4:30 pm was agreed upon. Parkine sien plan review - Hieh school area locations and sien clarification Dan Winkel referred to his memo of August 19 and the map provided diagramming the areas which currently have 2 hour parking signs. This map is in response to earlier Council request for a plan of adding additional signs in the area. These signs would be added when brought to the attention of the City. Councilmember Aplikowski suggested that staff address the issue to the School District. Two possibilities brought up were to correct the problem could be for the School District to fence the west and south property line, and asking the school to address the parking permit regulations. Councilmembers concurred that a Councilmember and a staff MINUTES OF COUNCIL WORKSESSION OF 8/24/93 PAGE TWO . person should contact the School District in person to address the parking concerns at Mounds View High, and the impact on City streets and services. Prior notification to residents was discussed and agreed to address this issue, It was agreed to add "School in Session" to the current signage, Councilmember Aplikowski stated as new sign age is ordered, the time frame should be deleted, Councilmembers agreed the time should be deleted and add verbiage "When school in session". (4-0). Fernwood Water tower - Paintinl! of City namellol!o on the tower Staff is requesting direction from Council whether the Fernwood Water tower should have the City name/logo painted on it The cost is $3,500 to paint either the logo or just the name on one side of the toweL Councilmember Malone would like to see the name only shown as it advertises the City. Councilmember Probst would like the tower painted tan with no name. Councilmember Hicks commented the expenditure of $3,500 is not appropriate at this time. Councilmember Aplikowski stated the name on the tower identifies to the public where Arden Hills is located and assists people who are looking for directions. Councilmembers concurred to put this item on the Council agenda for August 30. Arden Place Drainal!e Issue . The following residents were present: ML Willy Bauer, ML Dale Noyed, and ML McGuire. City Engineer Terry Maurer referred to his letter of August 17 and outlined the conditions stated in his letteL After a short discussion, Councilmember Probst motioned, seconded by Malone to proceed with the improvement project Motion carried (4-0), The engineer was directed to prepare project Plans and specifications and order the document for a Utility Easement Discussion followed relating to assessment charges, Mr. Maurer stated the Council could assess 100% or had the option to choose another percentage amount or opt for a flat amount Mr, Noyed questioned whether the Storm Water Management fund could pay for the improvement or part of the improvement. Further discussion to follow after obtaining the appropriate quotes. Rvder Student Transportation Update . ML Fritsinger stated Ryder has approached the staff to apply for a variance to correct the parking, dust, mud and noise problems on this site. Attorney Filla advised that this site as a legal non-conforming use. The hardship for a variance and an R-l zoning do not appear applicable. The other option would be to rezone the property to a B2 or B3 zoning classification, therefore allowing Ryder to apply for a Special Use permit Councilmember Aplikowski opted for the rezoning to clean up the area. Councilmember Probst would like to see a proposed Site Plan be presented to the MINUTES OF THE ARDEN HILLS COUNCIL WORKSESSION 8/24/93 PAGE THREE . Planning Commission in October. A public hearing would need to be held to change the Comprehensive Plan. All Councilmembers were in agreement. (4-0), Miscellaneous Comments Councilmember Probst requested the Council consider placing the TCAAP City HalllPublic Works facility issue on the September Worksession agenda and an agreement reached as to the length of time the Council is willing to wait on the facility planning for the release of this property. All Councilmembers were in agreement and staff will add this issue to the September worksession agenda. (4-0). Councilmember Aplikowski informed the Council the first meeting has taken place for the establishment of a task force for an Economic Development committee, Both businessowners and citizens attended this meeting and were in agreement that a committee of this type is needed. Minutes and a Mission statement will be established in October with a request to Council in November to administer the Oath of Office to the members of this new committee in the upcoming months. . Councilmember Aplikowski noted there is a concern among the Public Works/Safety committee as to their role as members on this committee. She would like to see a Mission Statement enacted for this committee as well as all committee, It was agreed that the committees could attend a Council meeting and have a mini goal setting session with the Council, possibly once or twice a year. Terry Post suggested a possibility of a 5- 10 minute video on Cable TV covering the functions of the different commissions and committees. EZ Recycling contract - Person indicated the contract is up for renewal and asked for input regarding any issues. Aplikowski questioned the need for recycling every week and if there could be a way to establish one or two days per week when rubbish could be picked up. There seems to be rubbish by the curbside on any given day of the week. It was agreed to investigate this, however, the charge is by tonnage. Therefore there is no City advantage to this. There was an additional request to review a sliding scale, Councilmember Hicks stated Itinerant Vendor Victor Scevers approached him and questioned whether the Council would reconsider their decision to deny his request for a partial refund of his retail sales fee due to his application being rescinded. Council directed staff to add this item to the August 30 agenda for consideration. . Dorothy Person updated the Council on the Retrocession with the Army Reserve. The Army Reserve is requesting to become a part of the Arden Hills' police and fire protection from the City. They offer to the City the use of their facilities ie: polling place, classes, firing range, etc. Discussion followed whether the City should bill for these services as they are not on the tax roll. Person will review further costs with a reconciliation of uses approach, Ms. Person informed the Council two employees are requesting reimbursement for the interest penalty relating to the error in the administrating of the Section 125 plan. Council previously agreed to pay up to $50.00 for each year for costs and agreed to pay the Social Security for both employee and employer. Council was advised that the e . . MINUTES OF THE ARDEN HILLS COUNCIL WORKSESSION 8/24/93 PAGE FOUR individuals had use of the monies, yet they believe they would have participated and thus incurred costs. General consensus was not to pay this interest. Adjourn: Malone moved, seconded by Probst to adjourn at 7:53 pm. Motion carried. (4-0), Dorothy A Person, City Administrator