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HomeMy WebLinkAboutCC 04-20-1993 . . . , MINUTES CITY OF ARDEN HILLS, MINNESOTA WORKSESSION CITY COUNCIL MEETING APRIL 20, 1993 4:30 p.m. - CITY HALL CALL TO ORDERIROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the Worksession City Council meeting at 4:30 p.m. Present: Mayor Sather, Councilmembers Paul Malone, Dale Hicks, Beverly Aplikowski and Dennis Probst. Also present were: Clerk Administrator Dorothy Person; City Accountant Terry Post; City Attorney Jerry Filla, Building Official David Kriesel, and Recording Secretary Renee' Kaulfuss, AGENDA ADOPTION Mayor Sather noted that he spoke with representatives from Everest Group and they are not prepared to discuss their updates this evening, He suggested that Item #8 Everest Group Update be moved under Council Comments, MOTION: Probst moved, seconded by Aplikowski, to adopt the April 20" 1993 worksession agenda with the change as noted above, Motion carried unanimously (5-0), Review of Arden Manor Court Settlement Agreement Relating to SAC Charges. Attorney Filla referred to the agreement provided in the April 20 packet and stated the agreement has been approved by the MWCC and the Park owners, All that remains is for the City to authorize the agreement and execution of the agreement by the Mayor and City Administrator. MWCC is holding the initial check from the Park owners until receipt of the agreement by the Mayor and City Administrator. A question arose to the procedure needed to be taken if payments were not made, Filla stated the Park owners could be assessed and monies owed certified to the county. No Public Hearing would be necessary. MWCC will notify the City if payment is not received, Basically, the City is the agency for collection in this manner. MOTION: Probst moved, seconded by Malone, to approve the agreement and direct execution of the agreement by the Mayor and City Administrator, Motion carried unanimously (5-0). Review Request From State of Minnesota For Installation Of A 10 Inch Water Main Pipe. City Administrator referred to the draft of an agreement received from the City of Mounds View which requests the City of Arden Hills to allow the City of Mounds View to provide water service to the State of Minnesota at the NW corner of the TCAAP property, Attorney Filla noted that he does not agree with Item #2 in which the City of Arden Hills would be entered into a hold harmless agreement. Discussion followed regarding the water main pipe being State owned and maintained, Probst commented it should be made very clear the jurisdiction of this property as it relates to the City of Arden Hills and that MNDOT be required to comply with all our City's regulations relating to sewer and water. There would have to be an agreement for the City of Arden Hills to have emergency excess to this pipe, Eventually if City water is extended to that site location, Mounds View would cease providing water and it would be provided by the City of Arden Hills, It was recommended that the State of Minnesota I MINUTES OF COUNCIL WORKSESSION OF 4/20/93 PAGE TWO . contract with the City of Arden Hills and in turn the City of Arden Hills would contract for water service with the City of Mounds View to provide water to that site with the State being charged our water and sewer rates. Attorney Filla recommended to Council not to sign agreement, MOTION: Sather moved, seconded by Probst to direct City Administrator and City Attorney to work with the City of Mounds View and the State of Minnesota and prepare appropriate agreements for Council review, Motion carried unaninlOusly, (5-0), Review Possible Impact of Water Supplier Cost Increase On Water Utility Fee Schedule. City Administrator commented that the notice of a proposed water rate increase was included in the water billings recently mailed to residents. Staff has received several inquiries as to the reason for the increase and that citizens are requesting an informational meeting regarding the proposed increase, It was discussed that the City could discontinue the minimum charge and the senior discount, Sather commented that since the City receives their water through the City of Roseville and in turn the City of Roseville receives their water from the City of St, Paul, the City of Arden Hills has no recourse but to bill for the increased rates. The City would enter into a financial risk if the cost is not passed on to the users and the City is sinlply passing on the cost of doing business. It was agreed that the City has provided the senior discount and the mininlum charge and did not feel it should be discontinued at this tinle, . MOTION: Malone moved, seconded by Hicks to adopt the proposed water rate increases effective with the second quarter water billing, Motion carried unanimously. (5-0), TIF Update. Developers Agreement - "The Cottages" Carolyn Drude from Ehlers and Assoc arrived and provided Council with direction on procedures to follow after the Public Hearing scheduled for April 26, 1993, She commented if the Developers Agreement could be finalized and approved on April 29, it would be to the benefit of both the City and the developer. She questioned Council if all issues of concern have now been addressed in the agreement. Malone voiced a concern when TIF monies are no longer needed, what becomes of the property, Malone stated the City should have protection against the possibility of the developer selling the property. Ms. Drude commented the lender would secure protection as they would have a vested interest in the property. Ms, Drude also noted that reassignment of the TIF monies would be required if the project changes ownership. If the project would change ownership, a condition could be written into the agreement that the TIF monies be renegotiated. Accountant Post commented he feels strongly that if the project would become financially more successful than anticipated that T1F monies should be measurable on an annual basis. Council strongly supported Post to be creative in assisting in verbiage of the Developers Agreement. Ms, Drude stated that the Council can Adopt the Resolution, Establish the District and certify the District at . the Council meeting of April 26 after the Public Hearing, 1992 Audit Report Gary Groen representing Abdo, Abdo & Eick arrived and referred to his report and commented the General Fund is up over $12,000 from 1991. During 1992, non. reimbursable 1991 pavement management costs were refunded to the General Fund . . . I MINUTES OF THE ARDEN HILLS COUNCIL WORKSESSION 4/20/93 PAGE THREE from the PIR Fund. Advance Refunding Bonds were paid off and this debt service fund currently has a $427,000 cash and investments balance with $350,000 in future assessments to collect. Malone questioned tl1e tracking system on reporting pavement management monies being transferred, Staff needs to develop a system to make sure that all monies are paid back to the correct fund, Mr. Groen commented that the communication between Council, Auditors and Staff has greatly improved and complemented Accountant Post in keeping the lines of communication open and maintaining the check and balance system, Mr. Groen noted future items of consideration may be building the General Fund balance to higher levels and employee severance funding, The balance sheet in the General Fund excludes an approximate $28,000 liability for uncompensated sick and vacation pay, He also commented a possible future need for cities to book their proportionate share of the unfunded PERA pension liability, Mr. Groen stated the final audit report will be available for Council approval at the May 10 Council meeting, Review of Strategic Planning Session City Administrator Person stated during the month of May Council and Staff need to prioritize issues to enable staff to work priority dollars into the budget. Mayor Sather suggested Council meet separately and Staff meet separately to prioritize issues. Council tentatively scheduled May 11 at 6:00 pm at McGuires Inn and directed staff to draft the appropriate notice to publicize an informal hearing for the purpose of strategic planning and that no action would be taken at this hearing, The Council and Staff will again meet as a whole prior to June 1. Sather commented he would like Council to consider delegating one Councilmember to serve as personnel liaison between the Council and City Administrator. This delegated CounciImember would meet with City Administrator on the performance review or bring other updates to the City Administrator. Mayor Sather nominated Paul Malone, and hearing no other nominations, Mr, Malone accepted, Administrator Comments: Administrator Person requested input from Council regarding the priorities of the job duties of Community Planning Coordinator position, Since there is a vacancy and the position will be advertized shortly, Person would like to consider Council input, Council Comments: Hicks stated he is unavailable to attend the April 26 Council meeting. Hicks commented Vice Chair Piotrowski conducted the April Planning Commission meeting in the absence of Chair Winiecki and should be commended. Aplikowski commented that she was approached by RV owners and the owners were disappointed that they did not understand Recreational Vehicles were part of the entire Zoning Ordinance addressed at the April 12 Council meeting, Aplikowski commented that a neighbor voiced concern over Mounds View High School . . . A MINUTES OF THE ARDEN HILLS COUNCIL WORKSESSION 4/20/93 PAGE FOUR students parking in front of his home during school hours; and of students walking on the lawns in the area. Mayor Sather requested staff to address this issue to the Ramsey County Sheriff's office, Malone commented that he felt staff needed to once again be reminded that Ms, Person is in charge, Mayor Sather agreed and stated the situation needed to be addressed with the staff member(s) affected and asked Malone to deal with it as personnel liaison. Probst asked for direction as to his involvement with staff, Should all issues be addressed through the City Administrator? Administrator Person commented as a courtesy she would like to be apprised of contacts with staff, especially of any large time commitment issues; and department heads should be apprised of contacts with the staff directly under their supervision. Probst updated Council on issues addressed at the joint meeting with various cities and Ramsey County held on April 17, Mayor Sather stated at this time, due to other commitments, he is unable to give the needed time to continue pursuit of the TCAAP property. Mayor Sather nominated Dennis Probst to be the liaison between the City of Arden Hills, Ramsey County and TCAAP, Mr. Probst accepted and Malone offered to assist Probst in making necessary contacts to keep all parties updated on all issues, Mayor Sather commented he spoke with representatives from Everest Group and made it clear to them that Council had previously directed them to present complete development plans and presenting piece by piece was not acceptable, Sather also stated he spoke with Dan Vaugh and Mr. Vaugh is interested in moving the tower to the TCAAP property if the property became available, There was general consensus that moving the tower from the Gateway Business District would be desirable. Adjourn: Malone moved, seconded by Hicks to adjourn at 7:28. Motion carried, (5-0), Dorothy A. Person, City Administrator