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HomeMy WebLinkAboutCC 01-11-1993 . . . , MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING January 11, 1993 7:30 P.M. - city Hall CALL TQ ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Thomas Sather; councilmembers Beverly Aplikowski, Paul Malone. Councilmember Hicks was absent. Also pr~sent were: City Attorney, Jerry Filla; City Planner, John Bergly; Clerk Administrator, Dorothy Person; Deputy Clerk/Zoning Administrator, Catherine Iago; Recording Secretary, Shar Foster. ADOPT AGENDA Administrator Person asked that agenda item "Presentation of Plaques/Recognition of Service" be moved from early in the meeting to late in the meeting because recipients will be joining the meeting later. Council agreed to make this adjustment to the agenda. MOTION: Malone moved, seconded by Aplikowski, to adopt the January 11, 1993 agenda with rearrangement of order as noted above. Motion carried unanimously (3-0). APPROVAL OF COUNCIL MINUTES Administrator Person noted that under "Committee Appointments for 1993" on page four of the January 4, 1993 Council meeting minutes, there are chairpersons and vice- chairpersons designations for committees; she recommended chair/vice chair designations be removed allowing those positions to be determined administratively. Councilmember Malone recalled that Council has appointed chairpersons in the past, per ordinance. MOTION: Aplikowski moved, seconded by Malone, to approve the minutes of the December 28, 1992 Regular Council Meeting and the January 4, 1993 Special Council Meeting. Motion carried unanimously (3-0). CONSENT CALENDAR MOTION: Malone moved, seconded by Aplikowski, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (3-0). . . , Arden Hills council January 11, 1993 2 a. Adopt Resolution 93-05 Commending JoAnn M. Growe for her Years of Service to the City of Arden Hills. b. Adopt Resolution 93-06 Commending Thomas A. Mahowald for his Years of Service to the City of Arden Hills. c. Recommendation to Accept the Improvements of CLMM Development (Sanitary Sewer and Water Main Installation) as Approved by the City Engineer. d. Approve List of Claims/Payroll. PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS CASE *92-18 - SITE PLANAMENDMENh INTERNATIONAL PAPER, 1300 RED FOX ROAD City Planner Bergly explained that recently the City reviewed and approved a site plan relating to a fuel oil tank for International Paper, and now that applicant is requesting a site plan amendment to allow the construction of an accessory building to enclose the fuel oil tank. Bergly reported the accessory building is proposed to be 16' X 55' in size which will be large enough to shelter the tank and provide adequate room to walk around the tank. He added that the Planning commission has reviewed this application and recommended approval subject to review and approval of the exterior finish of the building by the City Planner. Planner Bergly stated that in reviewing this case, he found that the proposed enclosure meets all ordinance requirements and the structure is situated in a location that is least obtrusive to views from public streets and neighborhing property. MOTION: Malone moved, seconded by Aplikowski, to approve the site plan amendment for International Paper, Case *92- 18, based upon the findings of the City Planner noted above, allowing construction of an accessory structure to enclose the above-ground fuel tank, subject to review and approval of the exterior finish materials by the City Planner. Motion carried unanimously (3-0). CASE *92-22 - SITE PLAN AMENDMENT; SCHERER BROTHERS LUMBER COMPANY 4797 HIGHW~:LJ.J) planner Bergly reported that in 1987, the City approved major improvements to the Scherer Brothers Lumber site and . . . Arden Hills Council January 11, 1993 3 now Scherer Brothers Lumber is proposing the addition of a millshopfwarehouse building to be attached to their main office and sales area. Bergly noted that although Scherer Brothers Lumber does not anticipate the need for additional employees by adding the millshopfwarehouse, they are proposing 16 - 17 additional parking stalls. Bergly stated that Planning Commission has recommended approval of the revised site plan subject to the following conditions: 1. The Engineer's approval of site utilities and site drainage plans, 2. The Council's determination that the proposed number of parking spaces is adequate for the proposed use, 3. The lighting fixtures be adjusted so as not to direct the lighting glare onto Highway 10 or to the mobile homes to the south, and 4. The Planner's review of the minimal landscape plan. Councilmember Aplikowski asked if the additional proposed parking spaces are adequate. Bergly said the site currently meets parking requirements and he anticipates the additional proposed 16 - 17 parking spaces will be quite adequate. Councilmember Malone commented that this applicant has been very cooperative in the past. He added that some time ago, it was noted that Scherer Lumber trucks displayed a New Brighton address rather than Arden Hills, and they immediately corrected that after it was brought to their attention. MOTION: Malone moved, seconded by Aplikowski, to approve the revised site plan for Case #92-22, Scherer Brothers Lumber, subject to the following conditions: 1. The Engineer's approval of site utilities and site drainage plans, The lighting fixtures be adjusted so as not to direct the lighting glare onto Highway 10 or to the mobile homes to the south, and The planner's review of the minimal landscape plan. 2. 3. With regard to the matter of parking spaces, Council has determined that the 16 proposed additional parking spaces are adequate for the proposed use. Motion carried unanimously (3-0). . . . Arden Hills Council January 11, 1993 4 CASE #92-23 - MINOR SUBDIVISION & LOT COMBINATIO~ASHBACH PROPERTY 1585 LAKE JOHANNA BOULEVARD planner Bergly explained the configuration of the existing lots involved in this action and the applicant's plans to subdivide and consolidate. In summary, the applicant was proposing the creation of Tracts A and B from one existing parcel, then the combination of Tract A with the lot directly to the south containing Marjorie Ashbach's home. Bergly noted that if this total proposal is approved, there is a need for an access easement to utilize the present driveway to Oak Avenue as access to the Ashbach home. He added that such an agreement exists. Bergly illustrated that the newly created Tract B will have an extremely deep slope, therefore, it may require review and perhaps a variance prior to allowing future building. Bergly stated the Planning Commission recommended approval of the lot division subject to the following conditions: I. That the action include recognition that access to Tract B is across the existing roadway easement to Johanna Boulevard, 2. That a document combining Tract A with the lot immediately to the south and an easement document providing access on the present driveway to Oak Avenue across the large parcel to the east be approved by the City Attorney and the lot division, lot combination and access easement documents are filed concurrently with the County, 3. That any setback variances required on Tract B must be applied for when and if they are needed and that such variances are not included in this action, 4. That prior to any future divisions of any of the four parcels involved in this application, a subdivision or development sketch be prepared showing how such a proposed division will fit into the long-range plans for the total property. Bergly added that, in addition to the four conditions listed above, he recommends additional conditions, as follows: 5. A covenant be attached to Tract B limiting potential future development of that Tract to only one single- family residence, The City Engineer review and approve this case. 6. . Arden Hills Council 5 January 11, 1993 Bergly commented that the applicant has agreed to all six condi ti ons . Councilmember Malone commented that typically an arrangement such as this, with no access to an improved street would not be allowed, however, this is a unique situation, and the access issue appears to be addressed within the conditions. MOTION: . Malone moved, seconded by Aplikowski, to approve Case #92-23, Minor Subdivision/Lot Consolidation at 1585 Johanna Boulevard, with the following conditions: 1. That the action include recognition that access to Tract B is across the existing roadway easement to Johanna Boulevard, That a document combining Tract A with the lot immediately to the south and an easement document providing access on the present driveway to Oak Avenue across the large parcel to the east be approved by the City Attorney and the lot division, lot combination and access easement documents are filed concurrently with the County, That any setback variances required on Tract B must be applied for when and if they are needed and that such variances are not included in this action, That prior to any future divisions of any of the four parcels involved in this application, a subdivision or development sketch be prepared showing how such a proposed division will fit into the long-range plans for the total property, A covenant be attached to Tract B limiting potential future development of that Tract to only one single- family residence, The City Engineer review and approve this case. 2. 3. 4. 5. 6. Motion carried unanimously (3-0). CASE #92-24 - LOT COMBINATION: DAN ASHBACH, 1567 OAK AVENUE . Planner Bergly reported that Case #92-24 involves a simple combination of two parcels. He explained that there is an existing home located about one to two feet from the lot line separating the two parcels, and there has been a covenant attached in previous variance action requiring that prior to selling the residence the lots are to be combined, as is now proposed. Bergly reported that the Planning Commission recommended approval of this lot consolidation subject to City Attorney's approval of all documents prior to filing with the County. . . . Arden Hills Council January 11, 1993 6 MOTION: Malone moved, seconded by Aplikowski, to approve Case #92-24, Lot Consolidation, 1567 Oak Avenue, subject to the City Attorney's review and approval of all documents prior to filing with the County. Motion carried unanimously (3-0). ADDITIONAL PLANNING INFORMATION planner Bergly advised Council of upcoming Planning Commission meeting dates and items on those agendas. Councilmember Malone, prompted by one of the conditions of Case #92-22, commented that there are instances throughout the City where there is "trespass" light from one property to another. He cited examples and asked how conditions prohibiting "trespass" light can be enforced. Bergly said it is difficult to manage the matter, but ability to enforce may be improved under the new zoning ordinance. REVIEW OF LAW ENFORCEMENT SERVICES/ APPROVAL OF 1993 PATROL/POLICE CONTRACT Commander Bergeron of the Ramsey County Sheriff's Department gave a presentation and provided reports comparing 1992 to 1991 calls for service and investigative services. He explained that in 1992 "enhanced patrolling services" handles many types of minor investigation tasks, however, "investigation services" handled the following number of incidents under each category: Cateqory Cateqory Death child abuse/neglect Kidnapping Fire Burglary Thefts Traffic related Weapons offenses Trespassing Assaults Sexual misconduct Missing persons Robberies of persons Auto theft Forgery Criminal damage (property) Communication crimes Miscellaneous 38 11 14 2 19 10 91 25 30 o 5 o 7 63 157 15 1 5 Councilmember Malone commented that the City is considering establishing a Fire Marshall position; he asked if the Sheriff's Office could handle fire investigations rather than a Fire Marshall. Bergeron explained that the Sheriff's Office responds to all fires and investigates anything of a potentially criminal nature, while a Fire Marshall would investigate matters of a non-criminal nature related to the fire, therefore, his department's investigation is not a duplication of a Fire Marshall's investigation. . . . Arden Hills Council January 11, 1993 7 Councilmember Malone commended Bergeron on the reporting format presented for Council review and asked specific questions as to what each category includes. Councilmember Malone asked if deputies have been reassigned due to recent deputy retirements. Bergeron reported reassignments have been made; he listed those assignments. Administrator Person noted that a law enforcement contract with Ramsey County Sheriff's Department has been in place for several years, and the proposed changes for 1993 are: 1) standardized formal agreement with all municipalities contracting with the Sheriff's Department for service, 2) provision for the contract to be self-renewing, 3) Definition of the Contract City Group and a dispute resolution process, 4) Extension of the number of days either party may terminate the agreement from 90 days to 180 days, and 5) Elimination of the cancellation clause which allowed the County to terminate the agreement in case of insurance cancellation of the municipality. Councilmember Malone advised Bergeron that should there be a shifting of costs (relating specifically to communications consolidation) in the future, the City must work within budget constraints. Bergeron stated that he does not anticipate additional costs related to potential communications consolidation, but if that occurs, it is understood that there are budgets constraints and time lines of several agencies which would need to be considered. Mayor Sather thanked Commander Bergeron for his visit and presentation. MOTION: Malone moved, seconded by Aplikowski, to approve the Law Enforcement Services Agreement for 1993 including the five areas of change from previous years. Motion carried unanimously (3-0). COUNCIL COMMENTS PLANNING ACTIVITIES REPORT Administrator Person drew Council's attention to and briefly highlighted Planning Commission's Activities Report. . . . ~, ' Arden Hills Council 8 January 11, 1993 RESCHEDULING WORKSESSION Person advised Council that the February 15 worksession meeting should be rescheduled, perhaps to February 16, because February 15 is President's Day. MOTION: Malone moved, seconded by Sather, to reschedule Council's February worksession from February 15 to February 16, 1993. Motion carried unanimously (3-0). CANDIDATES - VARIOUS BOARDS Administrator Person reported that the Association of Metropolitan Municipalities has advised that they are seeking candidates for the Regional Transit Board, the Metropolitan Waste Control Commission, and the Metropolitan Parks and Open Space Board. LJVFD PENSION FUND Councilmember Malone stated that the Lake Johanna Volunteer Fire Department Pension Board recently held its annual meeting. He highlighted the financial report and summarized that the LJVFD Pension Fund is in good financial shape handling 70 active participants and having increased their benefits over the last year. MCGUIRES BANKRUPTCY Councilmember Malone commented that recent information indicates the City received the equivalent of $36 on its claim of $7,472.66 for utilities and Gateway Flowers charge submitted to court on the McGuires Inn bankruptcy case. He asked if McGuires paid their liquor licenses to the City. Deputy Clerk Iago reported that McGuires paid their liquor license, but they did not pay their taxes, and she would check with the County to see if the bankruptcy judgment ordered payment of taxes. PRESENTATION OF PLAOUES/ RECOGNITION OF SERVICES Mayor Sather read aloud Resolutions 93-05 and 93-06 Commending JoAnn Growe and Thomas Mahowald for their Years of Service to the City of Arden Hills. He presented plaques to both Growe and Mahowald; those in attendance applauded. , \ . . . :'" ..' Arden Hills Council 9 January 11, 1993 ADJOURN MOTION: Malone moved, seconded by Aplikowski, to adjourn the meeting at 8:27 p.m. Motion carried unanimously (3-0). ~tIL- Thomas R. Sather, Mayor Dorothy A. Person, Clerk Administrator NOTICE OF MEETINGS: The next Council worksession will be held Wednesday, January 20, 1993 at 4:30 p.m. The next regular Council meeting will be held January 25, 1993 at 7:30 p.m. at City Hall.