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HomeMy WebLinkAbout07-28-25-SWSMayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber lt ,-AEN HILLS Special City Council Work Session Agenda July 28, 2025 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch- City-Meetings Some Councilmembers may be participating in this meeting by interactive technology/remotely. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 2. RESPONSE TO PUBLIC INQUIRIES 3. AGENDA ITEMS 3.A. Public Works Design Manual - Tree Species Anna Springer, Bolton & Menk David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 3.13. Old Snelling Avenue Speed Limit Discussion David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF 3.C. 2026-2030 CIP Discussion Joua Yang, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF 3.D. Agenda Planning Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 4. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM - 3A 'It -AII�)E_N HILLS MEMORANDUM DATE: July 28, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Anna Springer, Bolton & Menk Landscape Architect Project Manager SUBJECT: Public Works Design Manual - Street Trees and Urban Forest Management Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should consider: The recommended street trees to include within the Public Works Design Manual. Direction to revise the Current City Code 360.32 to remove "invasive" type trees. Proposed initiatives related to managing the urban forest. Background This item is mostly informative but to also allow for discussion and feedback based on Public Works' recommendations. Within the TCAAP Redevelopment Code (TRC) section 10.2 Street Trees and Streetscape (e) "Preferred street tree species are identified in the Arden Hills Public Works Design Manual. Arrangement of species shall be interspersed in order to prevent wholesale loss of street trees in the case of disease. " The preferred street tree species list does not currently exist. Below are the four boulevard trees included in the Highway-96 replanting project that initiated in 2022: • 25% Honeylocust (thornless) - Gelditsia triacanthos var. inermis • 25% Kentucky Coffeetree - Gymnocladus dioius • 25% American Elms (resistance) — Ulmus americana "Valley Forge" "Princeton" "New Harmony" • 25% Hackberry - Celtis occidentalis, Page 1 of 3 Current City Code 360.32 Placement of trees in the Right -of -Way permitted varieties: • Hackberry • Norway Maple (invasive) • Sugar Maple • Red Maple • Linden Attachment A is a report from the DNR about the diversity of Arden Hills' urban forest. This survey was done in 2010 but provides a snapshot of Arden Hills' species distribution. More information about this survey can be found here: https://www.Irl.mn.gov/docs/2012/other/120339.pdf The DNR has informed staff that they are currently in the process of completing an updated rapid assessment community tree survey, and those results should become publicly available within the next few months. Discussion Through review of past tree lists and decisions made on tree species, Public Works has determined that it has been too restrictive of varieties and limits the ability to modify as the environment changes. For the Arden Hills Public Works Design Manual, it is recommended that it states reference to the "Arden Hills Preferred Street Tree Species List" (current proposed version can be reviewed in Attachment B), which will be a livable document to allow flexibility for staff to modify and improve as needed. Attachment B includes the species that are recommended for street trees and includes a column to indicate which class or roadway they would be suitable for (largely based on salt and drought tolerance). Arterials, Collectors and Local Streets Collectors and Local Streets • Local Streets only * At a minimum, Arden Hills will follow the "20-10-5 rule" to ensure diversification of the city's tree canopy. The "20-10-5 rule" incorporates canopy diversity goals into planning as it requires that no more than 20 percent of one family, 10 percent of one genera, or 5 percent of one species be planted in a given geographic area. Similar to the Arden Hills Public Works Design Manual, staff is requesting direction to revise the existing City Code 360.32 Placement of trees in the Right -of -Way permitted varieties to reflect a more modern approach. The specific language has not yet been determined but staff would provide that if revisions were desired. Attachment C is a list of proposed urban forestry initiatives the City Council could consider that staff pursue if given direction. These projects would be led by the Parks & Recreation Manager in coordination with a consultant. Budget Impact N/A Page 2 of 3 Attachments Attachment A — DNR 2010 Arden Hills Tree Survey Attachment B — Arden Hills Preferred Street Tree Species List Attachment C — Proposed Urban Forestry initiatives Page 3 of 3 13 O d 7 LA Gl m 0 m v L m v c m c E . c O L c� v c 1 }, 0 D 0 0 0 0 0 0 0 0 0 0 O O O O ra O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o ri L'J1 I� ri o 0 0 0 0 0 0 0 0 0 0 > 3 rj Ln Ln � M N N N fV ri r-I r-I Q (T 00 I� Lfl M N r-I c-I c-I r-I V V V V O N a O o° o o ° o 0 0° o o -.,o 0 0 -.,00 N Ln m O M n! O n O `1 Oq O O M o o o o o o o o o o o O O Lp O M O tD O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o o o \\ O o 0 . Lr. . M LQ M N N lD L3 I� 1 O O `� O r! 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ELL 2 2 a CY m° r2 rE O � d v a< ¢ 3 E E E E O = 2n10 E m m zm z u3i 3 w x � � U o - E O U 2 a K 'x mx mx "x mx U U U U U U U U U U U U U U U mUi w w a w w a w w m o w - w a w - E -- .a .2 8v�a 18 @ �m .Ea - - 8 z E i C$ U 3 U w� U U E 3 c°� _ o E E e m e e m W _E _E E w E2 E2 Z- Z- -Ea o m o`m' r r r r 8 .1 r E 2 w LL w .1 z z cN z cy z z MM i i i cy z cti! z ciq z cy 9! -C 85 $ N NC y N N - m - m N $ - N - m - v v v v 9 $ S 6 $ $ 19 R 6 m m IK mn ME 3c a E $ cg Em om _m �a _c m°m O �E zcz E 2 o ¢ Q m = a E W C'1 m C x o o F w $ U' E 3 o i 0 m O C.) \ � \ 7 / j : j § j ® « � § \ \ § % § E � \ ) a ) \ ~ j � \ \ \ ){ \\ o] \ \ ( � \\ \\ \( 3 cs \f)\r k :c Ei m\ �f\ \/{) 3 \«�—\ � �'13WM § g7 _ ; _ {\\/IC, )�§ \\/y) \kj \\/ f�A2 2&§ [§®4 f 9\ƒƒ ) E § ® Ei /\a \ 2 �E2 §*` ]§\// ` �° @aQt ®�/\ -, a\( \�)z? �— 2� ��`� d$)� k $ [ § y ( § k ) \ � \ � \ 8 \ / AGENDA ITEM - 3B 'It -AII�)E_N HILLS MEMORANDUM DATE: July 28, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Old Snelling Avenue Speed Limit Discussion Budgeted Amount: Actual Amount: Funding Source: $3,750 $196 Street Maintenance Materials ($1,811.60 remaining) Council Should Consider Council should consider the current speed limit on Old Snelling Avenue, which is posted at the Citywide Speed Limit of 25-mph. Background Minnesota Statute 169.14 Speed Limits, Zones; Radar regulates highway and roadway speeds in Minnesota. Subdivision 2 sets maximum speed limits on a variety of roads within a Municipality, such as 10-mph in alleys, 30-mph in urban districts, and 25-mph on residential roadways, if adopted by the road authority. In August 2019, the Minnesota Legislature changed the Statutes governing speed limits on city streets. The changes allow cities to establish speed on roads under the City's jurisdiction, other than the statutory limits, without conducting an engineering and traffic investigation. Any speed limit changes must be implemented in a consistent and understandable manner. "The city must erect appropriate signs to display the speed limit. A city that uses the authority under this subdivision must develop procedures to set speed limits based on the city's safety, engineering, and traffic analysis. At a minimum, the safety, engineering, and traffic analysis must consider national urban speed limit guidance and studies, local traffic crashes, and methods to effectively communicate the change to the public." On October 24, 2022, and after multiple Work Session discussions that started on May 17, 2021, the City Council adopted Resolution 2022-049, adopting 25-MPH Speed Limit Sign Plan for Roadways Under City Jurisdiction (Attachment A & B). At the May 12, 2025 Work Session, the City Council gave direction to staff to install 35 mph speed limit signage along Old Snelling. Following that meeting, City Council requested to bring Page 1 of 3 this item back for discussion. The 35 mph signage and materials have been ordered but not installed. Discussion City Staff has received feedback from City Councilmembers and residents that the 25-mph speed limit is difficult to achieve on Old Snelling Avenue between County Rd E and MN-51. The inquiry has been made to see if it is possible to increase the speed limit on Old Snelling Ave. to which the answer is yes it is possible. The City had installed a speed display sign on Old Snelling Ave. as part of the street rehabilitation project in 2022. This speed display sign has collected data since it was installed, below are graphical representations of the data: Incoming vehicles Figure No. 1 - <= 40 Mph : 416,597 - (81.06 0/6) - 41 - 45 Mph 68,857 - (13.40 %) 46 - 50 Mph 22,033 - (4.29 -&) - 51 - 55 Mph 5,083 - (0.99 %) - 56 - 60 Mph 969 - (0.19 %) - 61 - 65 Mph 250 - (0.05 %) - 66 - 70 Mph 80 - (0.02 -/o) - 71 - 75 Mph (and more) : 36 - (0.01 0/o) Figure No. 1 represents the number of vehicles traveling southbound, tracked within a specified mph range along with the percentage of total vehicles. Figure No. 2 20 40 60 8D 10D Vehicle percentage Page 2 of 3 Figure No. 2 shows a complete representation of all vehicles traveling southbound as they relate to speed percentile. MnDOT standard for street speed evaluation is to set the speed limit to the 85th percentile which in this case is 41-mph, indicating this roadway should be set at 40-mph based on the data. Other values to consider is the 501h percentile which is 34-mph and that only 14% of the traffic travels at the current 25-mph speed limit or lower. If the City Council wishes to change the speed limit on Old Snelling, no ordinance amendment is needed, the existing language allows for this flexibility. Budget Impact Following Council direction from the last meeting this item was discussed, Public Works ordered the materials for a 35 mph signage which totaled $196. Attachments N/A Page 3 of 3 AGENDA ITEM - 3C -ADEN HILLS MEMORANDUM DATE: July 28, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director SUBJECT: 2026 — 2030 Capital Improvement Plan (CIP) Budgeted Amount: Actual Amount: Funding Source: N/A N/A Various Council Should Consider Provide feedback to staff on Preliminary 2026 — 2030 CIP Plan. Background Annually, the City prepares a five (5) year Capital Improvement Plan for budgeting and forecasting. The focus of the CIP is on the maintenance and protection of the City's existing assets, redevelopment, and investment in new initiatives. The CIP is part of the budget process, but it is not a budget; it is a plan, and one that changes often. The CIP does not commit the council to the proposed projects, nor implement the assumptions made during the preparation; however, this is the basis for the 2026 Budget as we continue with its preparation. The City has a finite amount of resources, so prioritizing and then being able to finance projects is crucial for ensuring the city's long-term sustainability and being responsible stewards of the city's investments. Staff has been working on completing a comprehensive study of the City's current and future needs for infrastructure projects to better estimate project costs and ensure more accurate forecasting of available fund balances. Discussion Changes from July 14, 2025 Meeting • The PIR Fund includes park development and residential dedication fees totaling $1,423,000 from Trident Development, Planning Case 24-018. This is a one-time revenue source that will be utilized towards new park development and trail projects. Also included is a proposed tax levy of $600,000 for 2026 and forward. This increase of $350,000 annually will ensure there is appropriate funding to meet future project expenditures through the end of 2029. Based on recent discussions with Ramsey County, the Lake Johanna Boulevard Trail project commencement date has been shifted from 2028 to 2029. Page 1 of 5 Project expenditures for the Snelling Avenue N & Royal Hills Trail Improvements were increased by $90,000 due to updated cost estimates. Due to changes in project timelines, the gateway sign project within the EDA Fund was reduced by $90,000 in 2026 and increased by the same amount in 2027. Rates within the Water Utility Fund are set to 4% in 2026, 6% in 2027, and 3% in 2028 and forward. A preliminary plan has been prepared and is attached which includes a summary of projects, detailed project sheets, sources of funds, and estimated fund balances (since the operating budgets have not yet been completed, these fund balances are estimated operating costs). Information is included on street and park projects going out ten (10) years even though our CIP is only for five years. Please note that project timelines are subject to change and that the current timeline is City Staff s best estimate. The 2025-2029 CIP was a $29.6 million plan, while the proposed 2026-2030 CIP is listed for $37.1 million in expenditures. This is a 25.7% increase from the previous year's program or $7,586,516. The largest increases are in Parks and Streets due to the timing of trail & PMP projects and changes in cost assumptions. There are two PMP projects included in the 2025-2029 CIP, whereas three PMP projects are included within the 2026-2030. The largest decrease is in the Sewer fund due to changes in cost assumptions. PIR Fund • The City has about $60 million of streets and trails (based on 29.42 miles of city streets). Estimating the useful life of these assets at 40 years would require an annual investment of approximately $1.5 million. The current funding sources, which consist of the tax levy, Municipal State Aid, and special assessments account for about $1.3M on average per year for 2026-2030. This gap in the CIP fluctuates from year to year, but will need to be addressed. • A property tax levy of $600,000 is being proposed for 2026, which is an increase of $350,000 from 2025. The levy was set to $200,000 from 2017-2019 and $250,000 from 2020-2025. Based on estimated project costs, this amount should be increased in 2030 to ensure there is appropriate funding to meet future project expenditures. • Current projections include prepayments of special assessments, which is based on a 5-year historical collection rate of 40%. • The Old Highway 10 Trail project is programmed for 2026 and estimated to cost $4.5 million, with the City's cost estimated to be $1.2 million, and the remaining $3.2 million is expected to be funded through grants and Ramsey County. Of the City's cost, approximately $587,000 would be Municipal State Aid eligible. The City did not receive state bonding dollars for this project. • The Lake Johanna Boulevard Trail is programmed to start in 2029, with $100,000 per year estimated for planning and design in 2026 and 2027. The project is estimated to cost $2 million, with $1.49 million expected to be Municipal State Aid eligible. • The City has been able to self -finance the special assessment portion of the PMP street projects thus far. However, with the cost of these projects increasing, the City should discuss alternative and long-term financing methods for these projects. Some options to the City could include: o Bonding biennially for the special assessment portion of the PMP street projects o Bonding annually for all projects within the PIR fund Page 2 of 5 o A dual approach that increases the property tax levy for smaller projects and utilizes bond financing for the larger infrastructure projects Bonding provides the near -term cash needed to fund projects and reduces the overall impact to the PIR fund through leveled and structured debt service payments. There is not sufficient MSA funds to cover the projects included in the CIP for the next 10 years. Based on current projections, our MSA fund will be short by $2.1 million at the end of 2035 and won't be positive again until 2042. Attachment C is a summary of the City's MSA account as of June 30, 2025. There is a definite need to stay on top of street improvement projects to ensure streets reach their useful lives and don't require costly premature full reconstructions. Several areas of the City are reaching those crucial ages where significant outlay is needed to ensure the long-term vitality of the streets. The 3 types of street improvement projects being considered based on condition are: o Resurfacing is the milling of the top 1.5 to 2 inch surface layer of street pavement and overlaying the street with a new bituminous surface layer. o Full Depth Reclamation involves spot repair of existing curb, milling or reclaiming the full depth of existing bituminous pavement, blending milled material with underlying aggregate material and installing a new bituminous pavement section. o Reconstruction involves removal and replacement of larger quantities of existing curb, installing underlying subgrade correction materials, new aggregate base and a new bituminous pavement section. Projects were programmed to get the City on a schedule of completing a major street reconstruction project every other year. Future PMP projects included in the CIP (2030 and beyond) assume Full Depth Reclamation will be required. Costs will decrease if Resurfacing is required and increase if Reconstruction is required. Public Safety Capital Equipment Fund • The fund is currently being used to account for capital expenditures made by the Lake Johanna Fire Department. • Debt service on the new fire station will begin in 2027 at approximately $270,000 per year. • Self -Contained Breathing Apparatus (SCBA) replacements are scheduled for 2026, with engine/ladder truck replacements scheduled for 2027. • A property tax levy of $300,000 is being proposed for 2026, which includes $40,000 that will go towards the reserve bank for the 6 new fire captains. Economic Development Authority General Fund • A property tax lev of $100,000 is being proposed for 2026, which is unchanged from prior years. In 2025, Council approved a one-time levy transfer of $100,000 from the Economic Development Authority General Fund to the General Fund. Equipment & Building Replacement Fund • The current plan includes recommendations from the comprehensive building reserve study that was completed by Reserve Advisors in May 2025. The plan includes replacing the hydraulic elevator system, furnishings, and security system in 2027, replacing the City Hall air handlers in 2029, and replacing the City Hall roof, entrance canopy and masonry, and concrete flatwork in 2030. Page 3 of 5 The current $100,000 tax levy does not support the needs of this fund. A property tax levy of $250,000 is being proposed for 2026 and forward, which is an increase of $150,000 per year relative to 2025. This change will ensure there is appropriate funding to meet future expenditures. Utili . Funds • Public Works staff continues to evaluate the condition of City utilities throughout the community. The majority of street projects currently include a minimum amount for isolated utility repairs, but these amounts could increase as locations are identified where broader water, sanitary sewer, and drainage replacement is needed. • For the Sewer Fund, no I&I grant funds have been included in the plan as the amounts are unpredictable. Rate increase assumptions are as follows: ■ Water — 2026 (4%), 2027-2028 (6%), 2029-2035 (3%) ■ Sewer — 2026-2035 (3%) ■ Storm — 2026-2028 (6%), 2029-2035 (3%) The Minnesota State Legislature passed a bill increasing the safe drinking water fee from $9.72 to $15.22 per water service connection per year. This rate increase will take effect January 1, 2026, and is driven by significant inflation that has occurred since the last increase in 2019, projected and potential deep reductions in federal funding, increased lab costs for drinking water testing, the need for drinking water data updates and improvements, and the numerous changes in Safe Drinking Water Act (SDWA), including new rules and enforcement requirements that have occurred and are being planned in the next few years. Council Direction Staff is seeking direction from the City Council regarding the following items: 2026 Projects As we review the 2026 projects, does the Council have any questions, comments or concerns about including them during budget preparation? 2026 Property Tax Levy The levies for the Equipment/Building Replacement (from $100,000 to $250,000) and Public Safety Capital ($260,000 to $300,000) funds are currently proposed to increase in this plan. What increases, if any, should staff assume? 2026 Rate Increases - Enterprise Funds A rate study was completed in 2018. Annually, staff perform a review to ensure rates are at an appropriate level in order to meet future anticipated expenditures. Rate increase assumptions are proposed in 2026 and in future years in order to maintain a positive fund balance across the three funds. What changes, if any, should staff assume? Local Government Aid (LGA) The omnibus tax bill includes an $80 million annual increase in local government aid. Arden Hills received $121,471 of LGA in 2024 and is expected to receive $122,591 in 2025. Staff recommends that these funds are not used for general operations (the state has unallotted LGA in Page 4 of 5 the past) but instead direct them toward capital projects. They are included in the PIR Fund in this plan, similar to last year. CIP Franchise Fees Update Included in this budget are franchise fee revenues of $435,000 annually that will be used to offset debt service for the new fire station of approximately $270,000 annually. Excess franchise fees will be approximately $165,000 annually. During the October 14, 2024 Work Session, Council's consensus was to direct any excess franchise fees towards paying down the principal balance on the bond. The City may elect, starting on February 1, 2035, to prepay the bond. Staff will bring this topic back at a future discussion upon completion of the new fire station project. Tree Preservation and Landscaping Fund The current fund balance for the Tree Preservation and Landscaping Fund is currently $31,815.50. How would Council like to utilize these remaining funds? Budget Impact The Council should review the estimated fund balances and funding sources with special attention given to the PIR and Equipment/Building Replacement Funds. When considering what tax levy increases are needed to support the capital funds, it should be noted that preliminary results of department submissions and other assumptions have the General Fund expenditures increasing by $677,682, which would equate to an 11.2% levy increase. This is without taking into account any changes to the revenue budget from 2025. Attachment D gives a preliminary snapshot of the increases being considered for the General Fund. Attachments Attachment A: PowerPoint Overview of Capital Improvement Plan Attachment B: Capital Improvement Plan Attachment C: MSA Summary Attachment D: Preliminary expenditure increases for 2026 General Fund Budget Attachment E: Equipment Replacement Guidelines Attachment F: Fleet CEP Points Replacement Guidelines Attachment G: Full Reserve Study by Reserve Advisors Page 5 of 5 E V m Q C m a N 0 N 00 N D c a o rn P% 0 o o o O Ln Ln o c � aMi ri N O M l^C � w O M^ O M r-I N M M O O O tOD O O O r 0 0 0 0 N Ln rV r- N 00 Ln rn O N 0 0 0 0' cn N N Lr) O O O NO N C1 _ 0 0 N Ln� Ln o Ln o O o r m m L`nn 0 O 0 Ln LnN N cn 0 O0 O 0 en O 0 0 0 0 0 0 Ln L6 ri � `� rn r 00L.0 _- I Ln • O Ln � O O O p Ln O M 00 M _ O O O rl' O O O Ln N 0000 m LnM M lD I� r-I Lr1 M ri Q)E��� Ul 4 E0 Q�EEQE� ����v o - - 4-i N CO i N Q Q N i Q N E a1 C Q v v gym,, 0 v 4— a L Z E L4-1 N m v v Ls O c aJ > c� u ° L 0 `n Ln m m V) L C: O �: `~ O U) O 0 ^O W ru V) C L C � V) V) W ^, V) > a--J X Q) 4-. 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L E Q •� n 07'0 W 3 L O 0� Q) � a �a a� L r Ul Q) (A � L L = � ■— >s J Attachment B All 10000 ,-,�A V EN ]HILLS 2026-2030 Proposed CAPITAL IMPROVEMENT PLAN CITY OF ARDEN HILLS Council Work Session July 28, 2025 TABLE OF CONTENTS Section Department Summary Capital Improvement Plan by Department Capital Improvement Project Detail Sheets Projects by Funding Source Sources and Uses of Funds - Baseline Sources and Uses of Funds - Proposed Page 1 2 5 78 83 91 2026 through 2030 Capital Improvement Plan Arden Hllls, MN Department Summary Department 2026 2027 2028 2029 2030 Total Economic Development 180,000 130,000 310,000 Equipment 751,500 965,620 531,120 430,905 431,000 3,010,145 Government Buildings 140,855 59,781 520,822 721ASS Parks Department 5,906,725 1,369,225 2,205,225 372,725 230,000 10,083,900 Public Safety 252,408 695,373 469.808 319,535 383,530 $120,654 Sanitary Sewer Department 190,000 720,000 683,000 24,000 1,617.000 Street Department 3,300,000 6,345,000 5,770,000 15,415,000 Water Department 4,924,750 1,475,000 7,520,000 13,919,750 GRAND TOTAL 15,505,M3 SIM"M 17p71,153 1,8d8w 7xdm 47,137-%7 1 Prouuceu Using Plan -It CIP Sohwaje Page 1 / 1 2026 through 2030 Capital Improvement Plan Arden Hllls, MN Projects By Department Department Project * Priority 2026 2027 2028 2029 2030 Total Economic Development Gateway Signs 25-EDA-001 180,000 130,000 310,000 Economic Development Total 180,000 130,000 0 0 0 310,000 Equipment Auto Greaser Installation for asset 26-Eqp-005 3 11,500 11,500 85135 Emergency Generator Replacement 27-Eqp-OW 2 150,000 154,500 159,135 463,635 Schedule Pipeline Inspection Push Camera 26-Eqp-004 3 12,000 12,000 System Replace 1993 Case 621 Loader #103 25-Eqp-001 300,000 300,000 Replace 1996 Redi-Haul Trailer #108 26-Eqp-002 3 18,000 18,000 Replace 1998 Tow Behind Air 28-Eqp-003 3 36,050 3b,030 Compressor #107 Replace 2000 Backhoe #204 27-Eqp-002 3 17ZO10 172,010 Replace c009 Husqavarna 28-Eqp-002 3 10,300 10,300 Pavement Saw #113 Replace 2009 Sterling Acterra Truck 27-EgpV 001 3 144,500 159,135 303,635 #431 Replace 2012 Workman #445 29-Eqp-003 3 36,050 36,050 Replace 2013 Ford Escape #504 26-EgpV-003 41,500 41,500 Replace 2015 Ford F-450 27 EgpV-003 2 145,000 145,000 Plow/Dump T ruck #320 Replace 2016 F-350 Pickup 27-EgpV 002 4 84,975 K975 w/Liftgate #455 Replace 2016 F-350 wN-Plow and 26-EgpV-001 3 85,000 85,000 Liftgate #215 Replace 2016 Stepp Asphalt Patch Trailer #121 28-Eqp-004 3 77,250 77,250 Replace 2016 Workman #456 30-Eqp-002 3 36,050 36,050 Replace 20171vMack 28-EgpV-001 5 154,500 207,700 Plow/Wing/Dump Truck #123 Replace 2018 Ford Escape *505 30-EgpV-001 Replace 2018 Toro Large Area 26-Eqp-001 3 114,000 Mower #457 Replace 2019 Bobcat Miller/Planer 29-Eqp-002 3 #129 Replace 2019 Ford F-150 #602 29-EgpV-001 3 Replace 2019 Ford F-150 Ent Cab 28 fgpV-002 3 #601 Replace 2019 Ford F350 Crew Cab 29•EgpV--002 4 w/Tommygate #85323 16,480 46,350 46,350 362,200 41,200 41,200 114.000 16,480 46,350 46,350 77,250 77,250 Replace 2020 Ford F-150 #603 30-EgpV--002 3 46,350 46,350 Replace 2022 Ford F-250 w/Service 30-EgpV-004 3 82,400 82,400 Body Replace 2022 Ford F-350 w/Plow & Tommygate 30-EgpV-003 4 82,400 SZ400 Replace 2023 Bobcat Toolcat 29Egp-004 2 77,100 77,100 #85478 Replace 2025 Bobcat Toolcat 30-Eqp-004 3 80,000 80,000 2 Produced Using Plan -it CIP Software Page 1 / 3 Department Project # Priority 2026 2027 2023 2029 2030 Total Replace 2 Toro Zero Turn Mowers 30-Eqp-005 3 42,000 42,000 Asset 85485, 85486 Replace Bobcat Rotary Brushcutter 30-Eqp-003 2 15,450 15,450 #440 Replace Bobcat Snowblower 84" 28-Eqp-001 3 9,270 9,270 #118 Replace Hotsy Pressure Washer 30-Eqp-001 4 5,150 51150 #470 Replace Snowblower 72" #468 29-Eqp-001 4 8,240 8,240 Turf Fertilizer and Herbicide 26-Eqp-003 3 25,000 25,000 Sprayer Equipment Total 751,500 865,620 531,120 430,905 431,000 3,010,145 Government Buildings Air Handler/HVAC Maintenance 29-BLDG-001 5 59,781 59,781 City Hall Elevator 17-BLDG-001 4 103,507 103,507 City Hall Entrance Canopy & 30-BLDG-002 4 102,604 102,604 Masonry Replacements City Hall Furnishings 27-BLDG-002 4 21,342 21,342 City Hall Roof 30-BLDG-001 3 410,278 410,278 City Hall Security System 27-BLDG-003 4 16,006 16,006 Concrete Flatwork, Partial 30-BLDG-003 5 7,940 7,940 Government Buildings Total 0 140,855 0 59,781 520,822 721,458 Parks Department Arden Oaks Park ADA 16-Park-002 3 67,500 67,500 Improvements County Road E Trail Improvements 26-Pork-003 3 375,000 375,000 GRG Floral Park NRMB 26-Park-006 5,225 5,225 5,225 5,225 20,900 GRG Hazelnut & Chatham NRMB 26-Park-007 4,000 4,000 8,000 Hamline Avenue N Trail Connection 26-Park-001 3 160,000 160.000 Improvement Hard Court & Trail Rehabilitation 26-Park-005 3 450,000 220,000 670,000 Hockey Rink Board Rehabilitation 30-Park-001 4 230,000 230,000 Lake Johanna Blvd Trail 28-Park-001 3 100,000 100,000 1,800,000 Z,000,000 Old Hwy 10 Trail - 96 to Valentine 26-Park-004 4,500,000 4,500,000 Park Park Shelter Replacements 26-Park-008 4 170,000 92,500 262,500 Perry Park Improvements 27-Park-002 4 520,000 25,000 545,000 Playground Structure Replacement 27-Park-001 3 520,000 275,000 795,000 Snelling Ave N. & Royal Hills Trail 26-Park-009 2 450,000 450,000 Improvements Parks Department Total 5,906,725 1,369,225 2,205,225 372,725 230,000 10,083,900 Public Safety Lake Johanna Fire Dept Fire Station 27-Pub-005 265,800 269,050 266,800 269,300 1,070,950 LJFD Engine/Ladder Replacement 27-Pub-001 279,510 279,510 LJFD General Equipment 26-Pub-003 201,588 56,167 16,281 52,735 7,508 334,279 LJFD Rescue/Command/Utility 27-Pub 001 50.820 29,040 111,877 0 106,722 298,459 Vehicle Replacement LJFD Station Capital 16-Pub-004 0 64,856 72,600 0 0 137,456 Public Safety Total 2SZ408 695,373 469,808 319,535 383,530 2,120,654 3 Produced Using Plan -it CIP Software Page 2 / 3 Department Project # Priority 2026 2027 2029 2029 2030 Total Sanitary Sewer Department Lift Station Rehabilitation 26-Sew-002 2 190,000 60,000 223,000 24,000 497,000 Sewer Lining/Rehabilitation 26-Sew-001 2 660,000 460,000 1,120,000 Sanitary Sewer Department Total 190,000 720,000 0 683,000 24,000 1,617,000 Street Department 2026 PMP 26-Str-WI 2 3,300,000 3,300.000 2028 PMP 2030 PMP 28-Str--W I 2 30-Str-001 2 6,345,000 6,345,000 5,770,000 5,770,000 Street Department Total 3,300,000 0 6,345,000 0 5,770,000 15,415,000 Water Department Booster Station Improvements 27-W-001 2 200,000 200,000 Lake Johanna Blvd Watermain 26-W--002 3 20,000 500,000 520,000 Assessment TCAAP New Booster Station 26-W-001 2 1,500,000 1,500,000 TCAAP Trunk Water Improvements 21-W-005 3 1,500,000 1,500,000 (Spine Road) TCAAP Water Tower 28-W--001 3 500,000 7,000,000 7,SW,000 Trunk Water Main Condition 2-W-003 2 20,000 20,000 40,000 Assessment Trunk Water Main Improvements - 26 W-005 1 800,000 800,000 Roseville Water Meter Replacement 26-W--006 3 530,000 900,000 1,430,000 Water System Model Update 26-W-007 3 42,750 4$750 Water Tower Maintenance 26-W-004 2 12,000 375,000 397.000 Water Department Total 4,924,750 1,475,000 7,520,000 0 0 13,919,750 GRAND TOTAL 15,505-00 5,3%,073 17,071,153 1,865,946 7,359,352 47,197,907 4 Produced Using Plan -it CIP Software Page 3 13 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Str-001 Project Name 2026 PMP Total Project Cost $3,300,000 Department Street Department Type Improvement Category Streets: Reconstruction Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous pavement, trail rehabilitation repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs, watermain replacement and relocation. Street segments include: Karth LaKe Dr (Pleasant Dr to Cal -de -Sac), Pleasant Drive (Amble to Karth Lake Dr), Pleasant Circle, Amble Drive (Karth Lake Dr to Lexington Avenue), Karth Lake Circle, and Cimmings Park Drive. Retaining wall rehab, BMP-Phase 2, outfall sediment removal and grit chamber additions. justification Pavement conditions are showing distress with condition ratings from 33 to 62, pavement conditions will continue to decline. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Expenditures Funding Sources Capital Improvement Funds (PiR) Other Surface Water Mgmt Utility Funds Water Utility Funds Sanitary Sewer Utility Fund Total Total 2026 2027 2028 2029 2030 Total 3,300,000 0 0 0 0 3,300,000 3,200,000 0 0 0 0 3,300,000 2026 2027 2028 2029 2030 Total 1,170,000 0 0 0 0 '.'170,000 930,000 0 0 0 0 930,000 500,000 0 0 0 0 500,000 500,000 0 0 0 0 500,000 200,000 0 0 0 0 200,000 3,300,000 0 0 0 0 3,300,000 5 Produced Using Plan -It CIP Software Page 1 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 28-Str-001 Project Name 2028 PMP Total Project Cost $6,345,000 Type Improvement Priority 2 Very Important Useful Life 20 years Department Street Department Category Streets: Reconstruction Status Active TCAAP No Description Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing as mill & overlay or full depth reclamation with new bituminous pavement, repairs to storm sewer inlets, dredging Fernwood, Hunters and Benton ponds and adding grit chambers, repairs to sanitary sewer manholes and castings, CIPP lining of existing clay pipe, watermain replacement within Benton Way neighborhood that affects the streets, hydrant and valve repairs. Street segments include: Benton Way, Tiller Lane (Lexington to Cannon Ave), Cannon Ave (Tiller Ln to Dunlap), Dunlap (Cannon Ave to Tiller Lane), Pine Tree Dr, Harriet Ave, Walden PI, Lametti Ln, Lametti Ct, Bussard Ct, Hunters Ct, Fernwood St, Dellwood Ave and Carlton Dr. Justification Pavement conditions are showing distress with condition ratings from 15 to 59. Pavement conditions will continue to decline. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City, extensive large area patching was performed in 2022 by Public Works. Watermain within Benton Way neighborhood consists of 58-year old cast iron pipe and has experienced several breaks in recent years, the goal will be to replace the segments that could impact the new road surface. Pond dredging is overdue in several ponds within the project corridor, City staff has received feedback from residents to perform maintenance. CIPP lining of the existing clay sanitary sewer pipe will prevent inflow and infiltration and root intrusion as well as extending the life of the pipe for 50+ years. Expenditures 2026 2027 2029 2029 2030 Construction/Maintenance Funding Sources Other Surface Water Mgmt Utility Funds Capital Improvement Funds (PIR) Sanitary Sewer Utility Fund State Aid Water Utility Funds 0 0 Total 0 0 2026 2027 0 0 0 0 0 0 0 0 0 0 0 0 Total 0 0 6,345,000 0 0 6,345,000 0 0 2028 2029 2030 2,075,000 0 0 1,410,000 0 0 1,280,000 0 0 620,000 0 0 480,000 480,000 6,345,000 0 0 0 0 0 0 Total 6,345,000 6,345,000 Total 2,075,000 1,410,000 1,280,000 620,000 480,000 480,000 6,345,000 6 Produced Using Plan -It CIP Software Page 2 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-Str-001 Project Name 2030 PMP Total Project Cost $5,770,000 Department Street Department Type Improvement Category Streets: Reconstruction Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description Proposed improvements to Lake Valentine Rd. (Old Hwy 10 to MVHS), Northwoods Dr (Red Fox to cul-de-sac), Red Fox Rd (Lexington to cul-de-sac), Grey Fox (Lexington to Highway 51), Dunlap Street N, Connelly Ave, and Hamline Ave N (County Rd E to dead end) . Elmer Anderson Trail Rehabilitation. Improvements include spot repair to existing curb, repairs to storm sewer catch basins, hydrant repairs, sanitary sewer manhole and casting repairs and CIPP lining at Red Fox Road. Pavement is proposed to be milled or full depth reclamation with new bituminous pavement. Replace existing watermain along Grey Fox Road. Construct a 12-inch watermain loop from Grey Fox Rd to Red Fox Rd. Replace water services on Dunlap St. justification Existing street pavement conditions are declining with ratings from 25 to 44. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City, extensive large area patching was conducted in 2024. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 0 0 5,770,000 5.770,000 Total 0 0 0 0 5,770,000 5,770,000 Funding Sources Other Capital Improvement Funds (PIR) Water Utility Funds State Aid Sanitary Sewer Utility Fund Surface Water Mgmt Utility Funds 2026 2027 2028 2029 2030 Total 0 0 0 0 2,300,000 2,300,000 0 0 0 0 1,230,000 1,230,000 0 0 0 0 1,025,000 1,025,000 0 0 0 0 880,000 8801000 0 0 0 0 175,000 175,000 0 0 0 0 160,000 160,000 Total 0 0 0 0 5,770,000 5,770,000 7 Produced Using Plan -It CIP Software Page 3 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 29-BLDG-001 Project Name Air Handler/HVAC Maintenance Total Project Cost $59,781 Contact Building Official Department Government Buildings Type Maintenance Category Building Repair & Maint Priority 5 Future Consideration Status Active Useful Life 50 years Description This will cover ongoning preventitive maintenance and replacement parts for the existing air handlers to keep them operational. justification Consistent maintenance of the air handlers and HVAC system will ensure the longest possible usefule lifespan before replacement is required. Refer to Reserve Advisors Study, Pages 4.20-4.21. Expenditures Construction/Maintenance Funding Sources Equipment/Building Replacement Fund Total Total 2026 2027 2028 0 0 0 0 0 0 2029 2030 Total 59,781 0 59,781 59,781 0 59,781 2026 2027 2028 2029 2030 Total 0 0 0 59,781 0 59,781 0 0 0 59,781 0 59,781 8 Produced Using Plan -It CIP Software Page 4 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Park-002 Project Name Arden Oaks Park ADA Improvements Total Project Cost $67,500 Contact Park & Recreation Mgr Department Parks Department Type Improvement Category Park Capital Improvements Priority 3 Important Status Active Useful Life 25 years Description In 2025 as part of the Arden Oaks Park improvements, the bid alternative for ADA improvements was removed from the scope of work due to budget constraints. The ADA Improvements include concrete pedestrian ramp access from Arden Oaks Drive, bituminous trail improvements, ADA portable toilet pad with enclosure. justification ADA improvements are necessary to provide accessibility to the park amenities. Currently, there is no ADA access. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 67,500 0 0 0 0 67,500 Total 67,500 0 0 0 0 67,500 Funding Sources 2026 2027 2028 2029 2030 Total Capital Improvement Funds (PIR) 67,500 0 0 0 0 67,500 Total 67,500 0 0 0 0 67,500 9 Produced Using Plan -It CIP Software Page 5 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Eqp-005 Project Name Auto Greaser Installation for asset 85135 Total Project Cost $11,500 Contact Public Works Director Department Equipment Type Equipment Category Equipment: Public Works Priority 3 Important Status Active Useful Life 12 years Description Parts and labor to outfit asset 85135 plow truck with an auto greaser system. This system minimizes maintenance and provides longevity to the truck chassis and plow equipment moving parts. Justification The single axles plow truck is used in harsh conditions, namely road salt. The greasing system provides expanded dependability and extended life on moving chassis and plow parts. This truck is used for emergency operations. Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 11,500 0 0 0 0 11,500 Total 11,500 0 0 0 0 11,500 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 11,500 0 0 0 0 11,500 Total 11,500 0 0 0 0 11,500 10 Produced Using Plan -It CIP Software Page 6 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-W-001 Project Name Booster Station Improvements Total Project Cost $200,000 Department Water Department Type Unassigned Category Utility Maintenance Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description Booster Station motor pump rehab, minor electrical components, building and site improvements - $200,000 Justification The booster station is a critical component of the water distribution system to supply water to the northern portion of the City. Proactive rehabilitation will better manage risks associated with water supply disruptions. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 200,000 0 0 0 200,000 Total 0 200,000 0 0 0 200,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Utility Funds 0 200,000 0 0 0 200,000 Total 0 200,000 0 0 0 200,000 11 Produced Using Plan -It CIP Software Page 7 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-BLDG-001 Project Name City Hall Elevator Total Project Cost $103,507 Contact Building Official Department Government Buildings Type Improvement Category Building Repair & Maint Priority 4 Less Important Status Active Useful Life 20 years Description Upgrades to the City Hall elevator system. Justification The elevator currently in use at City Hall is original to the building. Most elevator components have an estimated lifespan of 25 years, at this point the original components have usually become obsolete. Refer to pages 4.13 and 4.25-4.26 of the full reserve study. Expenditures EquipNehicles/Furnishings Funding Sources Equipment/Building Replacement Fund 2026 2027 2028 2029 2030 Total 0 103,507 0 0 0 103,507 Total 0 103.507 0 0 0 103.507 2026 0 2027 2028 2029 2030 Total 103,507 0 Total 0 103-W 0 0 0 103,507 0 0 103,507 12 Produced Using Plan -It CIP Software Page 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-BLDG-002 Project Name City Hall Entrance Canopy & Masonry Replacements Total Project Cost $102,604 Department Government Buildings Category Building Repair & Maint Status Active Contact Building Official Type Maintenance Priority 4 Less Important Useful Life 20 years Description Replacement of deteriorating masonry and grout work as well as painting of corroded steel components. Justification Lintels and other structural steel components are starting to corrode, and the brick facade is showing evidence of weeping. Further explanation is provided in the Reserve Advisors Full Reserve Study, Pages 4.2-4.7. Expenditures 2026 2027 EquipNehicles/Furnishings 0 0 Total 0 0 Funding Sources 2026 2027 Equipment/Building Replacement Fund 0 0 Total 0 0 2028 2029 0 0 0 0 2028 2029 0 0 0 0 2030 Total 102,604 102,604 102,604 102,604 2030 Total 1 OZ604 102,604 102,604 1OZ604 13 Produced Using Plan -It CIP Software Page 9 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project# 27-BLDG-002 Project Name City Hall Furnishings Total Project Cost $46,445 Department Government Buildings Category Building Repair & Maint Status Active Contact Building Official Type Equipment Priority 4 Less Important Useful Life 20 years Description Update City Hall furnishings and equipment which vary in age. Justification Useful life of different elements greatly vary, but it is recommended to budget for replacements, Reference Reserve Advisors Study, pages 4.15 - 4.17. Expenditures EquipNehicles/Furnishings Funding Sources Equipment/Building Replacement Fund 2026 2027 2028 2029 2030 Total 0 21,342 0 0 0 21,342 Total 0 21,342 0 0 0 21,342 2026 2027 2028 2029 2030 Total Future 25,103 Future 0 21,342 0 0 0 21,342 25,103 Total 0 21,342 0 0 0 21,342 14 Produced Using Plan -It CIP Software Page 10 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-BLDG-001 Project Name City Hall Roof Total Project Cost $580,278 Contact Building Official Department Government Buildings Type Maintenance Category Building Repair & Maint Priority 3 Important Status Active Useful Life 25 years TCAAP No Description Complete replacement of all buit-up roof components. justification The current roof system is mostly original from the time of the buildings construction and is reaching the end of it's useful lifespan. Prior Expenditures 170,000 Construction/Maintenance 2026 2027 2028 2029 0 0 0 0 Total 0 0 0 0 2030 Total 410,278 410,278 410,278 410,278 Prior Funding Sources 2026 2027 2028 2029 2030 Total 170,000 Equipment/Building Replacement Fund 0 0 0 0 410,278 410,278 Total 0 0 0 0 410,278 410,278 15 Produced Using Plan -It CIP Software Page 11 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project# 27-BLDG-003 Project Name City Hall Security System Total Project Cost $36,097 Contact Building Official Department Government Buildings Type Maintenance Category Building Repair & Maint Priority 4 Less Important Status Active Useful Life 15 years Description The current security systems will be approaching the end of their useful life and should be budgeted for phased replacement. Justification New systems would result in a more secure building. As long as current systems are operational, the time of replacement would be at the discretion of the City. Expenditures 2026 2027 2028 2029 2030 Total Future EquipNehicles/Furnishings 0 16,006 0 0 0 16,006 20,091 Total 0 16,006 0 0 0 16,006 Funding Sources 2026 2027 2028 2029 2030 Total Future Equipment/Building Replacement Fund 0 16,006 0 0 0 16,006 20,091 Total 0 16,006 0 0 0 16,006 16 Produced Using Plan -It CIP Software Page 12 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project# 30-BLDG-003 Project Name Concrete Flatwork, Partial Total Project Cost $17,279 Department Government Buildings Category Building Repair & Maint Status Active Description Approximately 5,400 square feet of concrete flatwork. Contact Building Official Type Maintenance Priority 5 Future Consideration Useful Life 65 years Justification Estimate that up to 420 linear feet of curbs and gutters, or thirty percent (30%) of the total, will require replacement during the next 30 years, per Reserve Study, Page 4.34. Expenditures Construction/Maintenance Funding Sources Equipment/Building Replacement Fund Total Total 2026 2027 2028 2029 2030 Total 0 0 0 0 7,940 7,940 0 0 0 0 7,940 7,940 2026 2027 2028 2029 2030 Total 0 0 0 0 7,940 7,940 0 0 0 0 7,940 7,940 Future 9,339 Future 9,339 17 Produced Using Plan -It CIP Software Page 13 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Park-003 Project Name County Road E Trail Improvements Total Project Cost $0 Contact Public Works Director Department Parks Department Type Improvement Category Park Capital Improvements Priority 3 Important Status Active Useful Life 25 years Description In coordination with the Ramsey County paving project on County Rd E, Ramsey County will be constructing a new multi -use grade -separated 10-foot wide bituminous trail connection that extends from Elmer Anderson Trail to Lake Johanna Blvd. justification Per the County's cost -share policy, the total cost of the trail construction is split 50/50. Constructing the trail along with the County's road paving project in 2026 allows for more efficient planning/design and lowers construction costs. This trail has been identified as a high priority connection. Funding Sources 2026 2027 2028 2029 Capital Improvement Funds (PIR) 0 0 187,500 0 Ramsey County 0 0 187,500 0 Total 0 0 375,000 0 2030 Total 0 197,500 0 187,500 0 375,000 18 Produced Using Plan -It CIP Software Page 14 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-Eqp-004 Project Name Emergency Generator Replacement Schedule Total Project Cost $463,635 Department Equipment Type Equipment Category Equipment: Public Works Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description The water department, sewer department, and city hall standby power (EOC) utilizes a total of 4 standby generators ranging in model years (1999-2005). This equipment is in need of a replacement schedule. Estimated auction return is $5,000 each. justification Due to the emergency needs, factors like outdated technology, parts availability, dependability, and repair costs are taken into account with the replacement plan. Additionally, stationary mount natural gas fueled generators are much more efficient and do not suffer from the reliability issues seen with diesel fueled units. PW plans to replace generators on a priority basis. Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 0 150,000 154,500 159,135 0 463.635 Total 0 150,000 154,500 159,135 0 463,635 Funding Sources Sanitary Sewer Utility Fund Water Utility Funds Equipment/Building Replacement Fund Total 2026 2027 2028 2029 2030 Total 0 145,000 0 77,067 0 222,067 0 0 149,500 0 0 149,500 0 0 0 77,068 0 77,066 0 5,000 5,000 5,000 0 1s,000 0 150,000 154,500 159,135 0 463,635 19 Produced Using Plan -It CIP Software Page 15 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 25-EDA-001 Project Name Gateway Signs Total Project Cost $310,000 Department Economic Development Type Improvement Category Economic Devi Improvement Priority n/a Status Active TCAAP No Description Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Highway 96 at Lexington Avenue, (3) Lake Valentine Road at 35W, (4) County Road E at Lexington Avenue, (5) Lexington Avenue at County Road F, (6) Lexington Avenue at County Road D, and (7) County Road E at Highway 51. Potential sign locations are not listed in order of priority and are subject to change. There are three existing gateway signs in the following locations: (1) County Road E2 at 1-35W, (2) County Road D at Cleveland Avenue, and (3) Lake Johanna Boulevard at the Roseville border. Staff has budgeted for the completion of an additional gateway sign in 2027 at a location to be determined. Justification Advance the economic development goals in the 2040 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 180,000 130,000 0 0 0 310,000 Total 180,000 130,000 0 0 0 310,000 Funding Sources 2026 2027 2028 2029 2030 Total EDA General Fund 180,000 130,000 0 0 0 310,000 Total 180,000 130,000 0 0 0 310,000 Budget Impact Annual maintenance costs for sign cleaning and care of landscaping is estimated by the Public Works Department at $500 per sign annually. 20 Produced Using Plan -It CIP Software Page 16 / 73 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-006 Project Name GRG Floral Park NRMB Total Project Cost $26,125 Department Parks Department Type Unassigned Category Unassigned Priority n/a Status Active Description Partnership with Great River Greening for buckthorn and general habitat management at Floral Park. Prior Expenditures 2026 2027 2028 2029 2030 Total 5,225 Other 5,225 5,225 5,225 5,225 0 20,900 Total 5,22S 5,225 S,22S S,225 0 20,900 Prior Funding Sources 2026 2027 2028 2029 2030 Total 5,225 Capital Improvement Funds (PIR) 5,225 5,225 5,225 5,225 0 20,900 Total 5,225 5=5 5,225 5,225 0 20,900 2026 thru 2030 Capital Improvement Plan Arden Hills, MN Project # 26-Park-007 Project Name GRG Hazelnut & Chatham NRMB Total Project Cost $12,000 Department Parks Department Type Unassigned Category Unassigned Priority n/a Status Active Description Partnership with Great River Greening for buckthorn and general habitat management at Hazelnut & Chatham Parks. Prior Expenditures 2026 2027 2028 2029 2030 Total 4,000 Other Prior Funding Sources 4,000 Capital Improvement Funds (PIR) 4,000 4,000 0 0 0 8,000 Total 4,000 4,000 0 0 0 8,000 2026 2027 2028 2029 2030 Total 4,000 4,000 0 0 0 8,000 Total 4.000 4.000 0 0 0 8-000 21 Produced Using Plan -It CIP Software Page 17 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Park-001 Project Name Hamline Avenue N Trail Connection Improvement Total Project Cost $160,000 Contact Public Works Director Department Parks Department Type Improvement Category Park Capital Improvements Priority 3 Important Status Active Useful Life 25 years Description Multi -use grade -separated 10-foot wide bituminous trail improvement approximately 500-feet in length along the East side of Hamline Avenue North from the City of Roseville to the existing trail on Hamline Avenue North in Arden Hills. Justification This trail improvement has been identified as a high priority connection. Coordination with surrounding agencies provides cost effectiveness and anticipated 2026 construction. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 160,000 0 0 i 0 0 160,000 Total 160,000 0 0 0 0 160,000 Funding Sources 2026 2027 2028 2029 2030 Total Capital Improvement Funds (PIR) 80,000 0 0 0 0 80,000 Ramsey County 80,000 0 0 0 0 80,000 Total 160,000 0 0 0 0 160,000 22 Produced Using Plan -It CIP Software Page 18 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Park-005 Project Name Hard Court & Trail Rehabilitation Total Project Cost $755,500 Type Improvement Priority 3Important Useful Life 20 years Department Parks Department Category Park Capital Improvements Status Active TCAAP No Description 2026: Hazelnut Tennis Court & Trail Rehab - $250,000; Arden Manor Court (pending available CDBG funds) - $200,000 2027: Ingerson Basketball Court & New Trail Connections - $165,000; Sampson Basketball Court - $55,000 2033: Valentine Park Basketball Court - $85,500 2044: Cummings Park Sport Court; Royal Hills Sport Court 2048: Floral Park Sport Court 2050: Arden Oaks Basketball Court; Freeway Park Basketball Court justification Proposed improvements are intended to maintain existing court surfaces. Other nearby bituminous surfaces are included if applicable such as trails or trail connections. In general, a court surface life is approximately 25 years before cracks and pavement deformation require full reconstruction. Routine crack filling to prolong court surfaces is being performed. Expenditures Construction/Maintenance Funding Sources Capital Improvement Funds (PIR) Grants 2026 2027 2028 2029 2030 Total Future 450,000 220,000 0 0 0 670,000 85,500 Total 450,000 220,000 0 0 0 670,000 2026 2027 2028 2029 2030 Total Future 350,000 220,000 0 0 0 570,000 85,500 100,000 0 0 0 0 100,000 Total 450,000 220,000 0 0 0 670.000 23 Produced Using Plan -It CIP Software Page 19 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-Park-001 Project Name Hockey Rink Board Rehabilitation Total Project Cost $230,000 Contact Park & Recreation Mgr Department Parks Department Type Maintenance Category Park Maintenance Priority 4 Less Important Status Active Useful Life 25 years Description Through inspection, Public Works has determined the hockey boards and fencing at Perry Park and Freeway Park have reached the end of their service life and are in need of replacement. This project is budgeted only to replace the boards and fencing with no other improvements to the hockey rink. justification The condition of the hockey boards are deteriorated beyond spot replacement and the fencing is dilapidated. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 0 0 230,000 230,000 Total 0 0 0 0 230,000 230,000 Funding Sources Capital Improvement Funds (PIR) 2026 2027 2028 2029 0 0 0 0 Total 0 0 0 0 2030 Total 230,000 230,000 230,000 230,000 24 Produced Using Plan -It CIP Software Page 20 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 28-Park-001 Project Name Lake Johanna Blvd Trail Total Project Cost $2,000,000 Department Parks Department Type Improvement Category Park Capital Improvements Priority 3Important Status Active Useful Life 20 years TCAAP No Description Construction of a new 8,100-feet in length, grade separated, 10-ft wide bituminous trail along Lake Johanna Blvd in the North/West orientation from County Rd D to Old Snelling Ave. Justification The new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Lake Johanna Boulevard Corridor between Old Snelling Ave and County Road D in Arden Hills. The proposed Lake Johanna Boulevard trail improvements will provide critical connections between Arden Hills neighborhoods, neighboring Cities, Tony Schmidt Regional Park, Bethel College and Mounds View High School. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 1,800,000 0 0 1,800,000 Planning/Design 100,000 100,000 0 0 0 200,000 Total 100,000 100,000 1,80Q000 0 0 2,000,000 Funding Sources 2026 2027 2028 2029 2030 Total State Aid 0 0 1,800,000 0 0 1,900,000 Capital Improvement Funds (PIR) 100,000 100,000 0 0 0 200,000 Total 100,000 100,000 1,900,000 0 0 2,000,000 Budget Impact The 8,100-feet of new trail will be the responsibility of the City to maintain. Maintenance includes, snow/ice control (seasonally), crack sealing and fog sealing (approx. every S years). 25 Produced Using Plan -It CIP Software Page 21 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-W-002 Project Name Lake Johanna Blvd Watermain Assessment Total Project Cost $520,000 Contact Public Works Director Department Water Department Type Improvement Category Utility Improvements Priority 3 Important Status Active Useful Life 50 years TCAAP No Description Condition assessment of 3.600-feet of existing 12-inch Ductile Iron Pipe (DIP) watermain along Lake Johanna Blvd. from County Rd E to Ridgewood Ct. This watermain has experienced a few leaks/breaks in recent years. Proposed replacement of watermain in 2028 if determined by condition assessment. Justification This watermain has experienced a few leaks/breaks in recent years. With the proposed trail improvements along this corridor, tentatively scheduled for construction in 2028, it is important to evaluate the condition of the existing pipe to plan for replacment if needed. The existing watermain material is DIP was installed in 1968 and the soil conditions are unknown but likely corrosive due to its proximity next to Lake Johanna. The funding proposed in 2028 is considered a placeholder until the condition assessment determines a recommendation for replacement of the existing watermain. Expenditures Construction/Maintenance Planning/Design Funding Sources Water Utilitv Funds 2026 0 20,000 Total 20,000 2026 20,000 Total 20,000 2027 2028 2029 2030 0 500,000 0 0 0 0 0 0 0 500,000 0 0 2027 2028 2029 2030 0 500,000 0 n 0 500,000 0 0 Total 500,000 20,000 520,000 Total 520,000 520,000 26 Produced Using Plan -It CIP Software Page 22 ! 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-Pub-005 Project Name Lake Johanna Fire Dept Fire Station Total Project Cost $2,400,700 Type Improvement Priority n/a Description Repayment of debt service for the construction of a new fire station. Justification Maintaining the fire station is critical to public safety. Expenditures 2026 2027 Other 0 265,800 Total 0 265,800 Funding Sources 2026 2027 0 265,800 Total 0 265,800 Department Public Safety Category Public Safety Status Active 2028 269,050 269,050 2028 269,050 269,050 2029 2030 266,800 269,300 266,800 2029 266,800 266,800 269,300 2030 Total 1,070,950 1,070,950 Total 269,300 1,070,930 269,300 1,070,950 Future 1,329,750 Future 1,329,750 27 Produced Using Plan -It CIP Software Page 23 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Sew-002 Project Name Lift Station Rehabilitation Total Project Cost $1,607,000 Department Sanitary Sewer Department Type Maintenance Category Sanitary Sewer Maintenance Priority 2 Very Important Status Active Useful Life 20 years TCAAP No Description Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical components. 2026: • LS 1 is scheduled for two pump rebuilds. Parts and Labor cost- $20,000 • LS 4 is scheduled for two pump rebuilds. Parts and Labor cost- $20,000 • LS 5 is scheduled for a full wet well rehab. This includes 2 pump replacements, base elbows, wet well misc. plumbing, and wet well epoxy coating and bypass pumping. Budget Estimate is $150,000 2027: • LS11 is scheduled for 2 pump rebuilds. The budget cost is $20,000 • LS 12 is scheduled for 2 pump rebuilds. The budget cost is $20,000 • LS 9 is scheduled for 2 pump rebuilds. The budget cost is $20,000 2029: • LS 8 is scheduled for a full wet well rehab. This includes 3 pump replacements, base elbows, wet well misc. plumbing, check valves, and wet well epoxy coating and bypass pumping. Budget Estimate is $200,000 • LS 9 is scheduled for 2 pump rebuilds. The budget cost is $23,000 2030: • LS 3 is scheduled for 2 pump rebuilds. The budget cost is $24,000 2032: • LS 12 is scheduled for a full wet well rehab. This includes 2 pump replacements, base elbows, wet well misc. plumbing, check valves, and wet well epoxy coating and bypass pumping. Budget Estimate is $200,000 justification The City has maintained a program to refurbish and update sanitary sewer lift stations on a frequencies that meet the demand and use, technology and risk management. Lift station pumps are routinely inspected, tested and replaced as necessary to prevent failure. Prior Expenditures 910,000 Construction/Maintenance Prior Funding Sources 910,000 Sanitary Sewer Utility Fund Budget Impact Reduced maintenance costs. 2026 2027 2028 2029 190,000 60,000 0 223,000 Total 190,000 60,000 0 223,000 2026 2027 2028 2029 Total 190,000 190,000 60,000 60,000 2030 Total Future 24,000 497,000 200,000 24,000 497,000 2030 Total Future 0 223,000 24,000 497,000 200,000 0 223,000 24,000 497,000 28 Produced Using Plan -It CIP Software Page 24 173 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-Pub-001 Project Name LJFD Engine/Ladder Replacement Total Project Cost $279,510 Department Public Safety Type Equipment Category Public Safety Priority n/a Status Active TCAAP No Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has budgeted for the replacement of Rescue/Command/Utility vehicles in future years. 2026. No Capital expected in 2026. 2027. Engine/Ladder Replacement. Total Cost ($1,155,000) / Arden Hills Cost: $279,510 Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Expenditures 2026 EquipNehicles/Furnishings 0 Total 0 Funding Sources 2026 Public Safety Capital Fund 0 Total 0 2027 2028 2029 2030 Total 279,510 0 0 0 279,510 279,510 0 0 0 279,510 2027 2028 2029 2030 Total 279,510 0 0 0 279,510 279,510 0 0 0 279,510 Budget Impact There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. 29 Produced Using Plan -It CIP Software Page 25 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Pub-003 Project Name LJFD General Equipment Total Project Cost $409,279 Department Public Safety Type Equipment Category Public Safety Priority n/a Status Active TCAAP No Description Lake Johanna Fire Department provides a detailed capital budget, which includes the costs to each City. 2026. SCBA Replacement, Tire Replacement, Radio Programming/Repair, Mobile Radio Replacement, 2026 Utility/UTV Equipment, Wildhand Hose/Nozzle/Bag Kits, New Hire Turnout Gear, ID Printer. Total Cost ($833,007) / Arden Hills Cost ($201,588) 2027. Tire/Computer Replacement, Network Devices, Radio Programmer/Repair, 2027 Engine Equipment, New Hire Turnout Gear, Replacement Turnout Gear. Total Cost ($232,094) / Arden Hills Cost ($56,167) 2028. Tire Replacement, Radio Programming/Repair, New Hire Turnout Gear. Total Cost ($67,275) / Arden Hills Cost ($16,281) 2029. Tire/Computer/Mobile Tablet Replacement, Radio Programming/Repair, New Hire Turnout Gear, Replacement Turnout Gear. Total Cost ($217,912) / Arden Hills Cost ($52,735) 2030. Tire/Computer Replacement. Total Cost ($31,025) / Arden Hills Cost ($7,508) Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Expenditures 2026 2027 2028 2029 2030 Total Future EquipNehicles/Furnishings 201,588 56,167 16,281 52,735 7,508 334,279 75,000 Total 201,599 56,167 16,281 52,735 7,508 334,279 Funding Sources 2026 2027 2028 2029 2030 Total Future Public Safety Capital Fund 201,588 56,167 16,281 52,735 7,508 334,279 75,000 Total 201,588 56,167 16,281 52,735 7,508 334,279 Budget Impact There are no impacts to the operating budget of the Cityas it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. 30 Produced Using Plan -It CIP Software Page 26 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-Pub-002 Project Name LJFD Rescue/Command/Utility Vehicle Replacement Total Project Cost $79,860 Department Public Safety Type Equipment Category Public Safety Priority n/a Status Active TCAAP No Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has budgeted for the replacement of Rescue/Command/Utility vehicles in future years. 2026. UV/Trailer/Utility Purchase. Total Cost ($210,000) / Arden Hills Cost ($50,820) 2027. Command/Vehicle Replacement. Total Cost ($120,000) / Arden Hills Cost($29,040) 2028. Rescue Replacement, Command Vehicle Replacement. Total Cost ($462,300) / Arden Hills Cost ($111,877) 2029. No Capital expected in 2026. 2030. Tanker/Utility Replacement. Total Cost ($441,000) / Arden Hills Cost ($106,722) Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 50,820 29,040 0 0 0 79,860 Total 50,820 29,040 0 0 0 79,860 Funding Sources 2026 2027 2028 2029 2030 Total Public Safety Capital Fund 50,820 29,040 111,877 0 106,722 298,459 Total 50,820 29,040 111,977 0 106,722 299,459 Budget Impact There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. 31 Produced Using Plan -It CIP Software Page 27 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Pub-004 Project Name LJFD Station Capital Total Project Cost $187,456 Department Public Safety Type Equipment Category Public Safety Priority n/a Status Active TCAAP No Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows. • 2026. No Capital expected for 2026. • 2027. Total Cost is $268,000 / Arden Hills Cost is $64,856. o Station 120 - Gear Dryer ($9,000); Arden Hills Cost ($2,178) o Station 130 -Remodel of Admin Space to Staffed Station ($250,000), Gear Dryer ($9,000); Arden Hills Cost ($62,678) • 2028. Total Cost is $300,000 / Arden Hills Cost is $72,600 o Roof Replacement ($300,000) Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Expenditures 2026 2027 2028 2029 2030 Total Future EquipNehicles/Furnishings 0 64,856 72,600 0 0 137,456 50,000 Total 0 64,856 72,600 0 0 137,456 Funding Sources 2026 2027 2028 2029 2030 Total Future Public Safety Capital Fund 0 64,856 72,600 0 0 137,456 50,000 Total 0 64,856 72,600 0 0 137,456 Budget Impact There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. 32 Produced Using Plan -It CIP Software Page 28 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Park-004 Project Name Old Hwy 10 Trail - 96 to Valentine Park Total Project Cost $4,500,000 Contact Public Works Director Department Parks Department Type Improvement Category Park Capital Improvements Priority n/a Status Active Useful Life 25 years TCAAP No Description Construction of a new 6,500-feet in length, grade separated, 10-ft wide bituminous trail along the West side of Old Highway 10 from Lake Valentine Rd to Lakeshore PI. Justification The new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Old Highway 10 Corridor between Lake Valentine Rd and Lakeshore PI in Arden Hills. The proposed trail improvements will complete the North -South connection from MN-51 to Hwy-96. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 4,500,000 0 0 0 0 4,500,000 Total 4,500,000 0 0 0 0 4,500,000 Funding Sources 2026 2027 2028 2029 2030 Total Grants 2,000,000 0 0 0 0 2,000,000 Ramsey County 1,227,500 0 0 0 0 1,227,500 Capital Improvement Funds (PIR) 672,500 0 0 0 0 672,500 State Aid 600,000 0 0 0 0 600,000 Total 4,500,000 0 0 0 0 4,500,000 Budget Impact The 6,500-feet of new trail will be the responsibility of the City to maintain. Maintenance includes, snow/ice control (seasonally), crack sealing and fog sealing (approx. every 5 years). 33 Produced Using Plan -It CIP Software Page 29 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Park-008 Project Name Park Shelter Replacements Total Project Cost $262,500 Contact Park & Recreation Mgr Department Parks Department Type Improvement Category Park Capital Improvements Priority 4 Less Important Status Active TCAAP No Description Replace existing park shelters: 2026: Cummings Park - 585,000; and Hazelnut Park - $85,000 2029: Royal Hills Park - $92,500 Justification Shelters are deteriorating and reaching the end of service life Expenditures 2026 2027 2029 2029 2030 Total Construction/Maintenance 170,000 0 0 92,500 0 262,500 Total 170,000 0 0 92,500 0 262,500 Funding Sources 2026 2027 2028 2029 2030 Total Capital Improvement Funds (PIR) 170,000 0 0 92,500 0 262,500 Total 170,000 0 0 92,500 0 26ZSOD 34 Produced Using Plan -It CIP Software Page 30 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-Park-002 Project Name Perry Park Improvements Total Project Cost $545,000 Department Parks Department Type Improvement Category Park Capital Improvements Priority 4 Less Important Status Active TCAAP No Description Parking lot pavement rehabilitation project involving full -depth reclamation, spot curb repairs, ADA improvements and subgrade soil corrections - $485,000; Ball field and dog park grading, irrigation improvements, fencing repairs - SS0,000; (Grade two fields in 2027 and two fields in 2028) Warming House roof - $20,000. Justification Parking lot pavement is deteriorating and reaching the end of service life. Public Works has placed large area patches to extend usability. Cost of maintenance is increasing each year. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 520,000 25,000 0 0 545,000 Funding Sources Capital Improvement Funds (PIR) Total 0 520,000 25,000 0 0 545,000 2026 2027 2028 2029 2030 Total 0 520,000 25,000 0 0 545,000 Total 0 520,000 25,000 0 0 545,000 35 Produced Using Plan -It CIP Software Page 31 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Eqp-004 Project Name Pipeline Inspection Push Camera System Total Project Cost $12,000 Department Type Equipment Category Priority 3Important Status Useful Life 15 years Equipment Equipment: Public Works Active Description Push camera for pipeline maintenance and inspection within the citys surface water system and sanitary sewer. This camera is able to inspect pipes smaller than 8 inches in diameter. The current camera inspection equipment Public Work operates will inspect pipes 8 inches in diameter and larger. Justification The push camera system can be utilized for pipeline inspection and for utility locating and line tracing. It's another tool Public Work can utilize for emergencies and maintenance functions. Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 12,000 0 0 0 0 12,000 Total 12,000 0 0 0 0 12,000 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 12,000 0 0 0 0 12,000 Total 12,000 0 0 0 0 12,000 36 Produced Using Plan -It CIP Software Page 32 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-Park-001 Project Name Playground Structure Replacement Total Project Cost $1,805,000 Department Parks Department Type Improvement Category Park Capital Equipment Priority 3Important Status Active TCAAP No Description Play Structures are programmed for replacement on a 20-year cycle. 2027: Ingerson Park (last replaced in 2000) - $260,000; Sampson Park (last replaced 2001) - $260,000; 2029: Royal Hills Park last replaced 2002 - $275,000; 2033: Valentine Park last replaced 2013 - $310,000; 2037: Hazelnut Park - $350,000; Perry Park - $350,000; 2039: Cummings Park; Johanna Marsh Park; 2043: Arden Manor Park; Floral Park; South Shore Fitness Park Justification In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement parts available, the City is attempting to maintain a replacement schedule for playground facilities based on available funds. Expenditures 2026 2027 2028 2029 2030 Total Future Construction/Maintenance 0 520,000 0 275,000 0 795,000 1,010,000 Total 0 520,000 0 275,000 0 795,000 Funding Sources Capital Improvement Funds (PIR) 2026 2027 2028 2029 2030 Total 0 520,000 0 275,000 0 795,000 Total 0 520,000 0 2751000 0 795,000 Future 1,010,000 37 Produced Using Plan -It CIP Software Page 33 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 25-Eqp-001 Project Name Replace 1993 Case 621 Loader #103 Total Project Cost $300,000 Department Equipment Type Equipment Category Vehicles Priority n/a Status Active Useful Life 20 years TCAAP No Description Vehicle #103 - 1993 Case 621 Loader & Plow Total Hours 3,683 Hour gauge: 2018 • 3,073; 2019 • 3,344; 2020 - Not available; 2021 • 3,438; 2022 • 3,50;1 2023 - Not available; 2024 - 3,630; 2025 - TBD New Loader estimate • $225,000 Frontwing/Plow - $75,000 Justification Vehicle will be 33 years old. This piece of equipment is used year round for loading trucks, stock pile management, and is a backup to our snow plow fleet. Also, during emergencies, it is used for clearing trees to open roadways and access utilities. Due to its age, this loader is showing deterioration and some significant corrosion. Replacement parts are hard to find and equipment is at end of life for wiring, hoses, and hydraulic seals. Downtime is increasing with constantly repairing fluid leaks from old lines and broken fittings. Staff recommends replacement in 2026. Fleet CEP Points Replacement Guidelines Rating is 63.5 (Needs immediate consideration) Parts and labor costs: Total PM Repairs 2019 - $1,652 2020 - $2,361 2021 - $5,150; $1,070; $4,080 2022 - $2,220; $2,220; $0 2023 • $0 2024 - $3,766; $0 $3,766 (2 weeks of total downtime) 2025 (June) - TBD $325 $2,120 (2 weeks of total downtime) Duties for Loader: Snow plowing, Wing back banks, Bucket snow in cul-da-sacs, PW shop materials handling, Storm damage management, Stuck equipment recovery. Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Trade -In Value 300,000 0 0 0 0 300,000 Total 300,000 0 0 0 0 300,000 2026 2027 2028 2029 2030 Total 275,000 0 0 0 0 275,000 25,000 0 0 0 0 25,000 Total 300.000 0 0 0 0 300.000 38 Produced Using Plan -It CIP Software Page 34 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Eqp-002 Project Name Replace 1996 Redi-Haul Trailer #108 Total Project Cost $18,000 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 20 years TCAAP No Description Replace 1996 Redi-Haul trailer. Estimated auction return $1,500 justification This trailer is used mainly within the streets department to transport the asphalt roller and other miscellaneous equipment. The trailer is also used in Parks frequently when not in Street Maintenance. Corrosion is evident. Current trailer has a heavy ramp, replacement with a tilt -deck is preferred. Fleet CEP Points Replacement Guidelines Rating is 37 (Needs immediate consideration) Preventative maintenance and repair costs: 2022 - PM: 5366; Repairs: $0 2023 - PM: $30; Repairs: $0 2024 - PM: S342; Repairs: $0 2025 (June) - PM: $20; Repairs: $0 Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Trade -In Value Total 18,000 0 0 0 0 18,000 18,000 0 0 0 0 18,000 2026 2027 2028 2029 2030 Total 16,500 0 0 1,500 0 0 Total 181000 0 0 0 0 16,500 0 0 1,500 0 0 18,000 39 Produced Using Plan -It CIP Software Page 35 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 28-Eqp-003 Project Name Replace 1998 Tow Behind Air Compressor #107 Total Project Cost $36,050 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 30 years TCAAP No Description Replace 1998 LeRoi tow behind Air Compressor. Replacement parts becoming obsolete. Hours Qune 2025): 581 Estimated auction return - $1,500 Justification This piece of equipment is used for street and irrigation maintenance. In 2028, this equipment will be 30 years old and past its useful life. Fleet CEP Points Replacement Rating is 41 (Needs immediate consideration) Repair costs between 2019- 2022- $1,250 2023 - $190 PM 2024 - $292 PM 2025 - $384 Repair Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 36,050 0 0 36,050 Total 0 0 36,050 0 0 36,050 Funding Sources Equipment/Building Replacement Fund Trade-in Value Total 2026 2027 2028 2029 2030 Total 0 0 34,550 0 0 34,550 0 0 1,500 0 0 0 36,050 0 0 1,500 0 36,050 40 Produced Using Plan -It CIP Software Page 36 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-Eqp-002 Project Name Replace 2000 Backhoe 0204 Total Project Cost $172,010 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 20 years TCAAP No Description Replace 2000 Case 590 Super L Backhoe. Current Hours (June 2025): 3,552 Estimated auction return - $15,000 Justification This piece of equipment is used in streets, water, and miscellaneous needs department wide and around the PW Facility. Due to age and corrosion, staff recommends replacement in 2027. The backhoe will be 27 years old. Fleet CEP Points Replacement Guidelines Rating is 55.5 (Needs immediate consideration) Repairs costs 2019-2022: $7,956. 2023: $0 2024: Repairs - $4,299; SO PM; 2025: TBD Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 0 172,010 0 0 0 172,010 Total 0 172,010 0 0 0 172,010 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 157,010 0 0 0 157,010 Trade -In Value 0 15,000 0 0 0 15,000 Total 0 17$010 0 0 0 172,010 41 Produced Using Plan -It CIP Software Page 37 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 28-Eqp-002 Project Name Replace 2009 Husqavarna Pavement Saw #113 Total Project Cost $10,300 Contact Public Works Director Department Equipment Type Equipment Category Equipment: Public Works Priority 3 Important Status Active Useful Life 15 years TCAAP No Description Replace walk behind pavement saw. Hours (June) - 111 Estimated auction return - $2,500 justification This saw is used to cut asphalt and concrete for street patching and concrete repairs. In 2028, this equipment will be 19 years old and past its useful life. Fleet CEP Points Replacement Guidelines Rating is 23.6 (Qualifies for replacement) Repair costs between 2019- 2023- $1,300 2024 - SO 2025 Qune) - $O Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 0 0 0 10,300 0 10,300 Total 0 0 0 10,300 0 10,300 Funding Sources Equipment/Building Replacement Fund Trade-in Value 2026 2027 2028 2029 2030 Total 0 0 0 7,800 0 7,800 0 0 0 2,500 0 2,500 Total 0 0 0 10,300 0 10,300 42 Produced Using Plan -It CIP Software Page 38 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-EgpV-001 Project Name Replace 2009 Sterling Acterra Truck #431 Total Project Cost $303,635 Department Equipment Type Equipment Category Vehicles Priority 3Important Status Active Useful Life 10 years TCAAP No Description Replace 20091,500 gallon tanker truck used for watering, sweeping, dust control and rink flooding. Mileage 27,400 ** This equipment was ordered by Council approval on xx, 2025. **Delivery of chassis will be received in 2026; Buildout invoices will occur in 2027. Justification Current vehicle will be 18 years old in 2027. Corrosion due to winter operations and availability of parts. Fleet CEP Points Replacement Guidelines Rating is 31.75 (Needs immediate consideration) Parts and labor costs: 2018 - $2,112 2019 - $2,618 2020 - $3,303 2021 - $2,060 2022 - $5,613 - PM: $600; Repairs $5,013 2023 - $ 323 - PM: $323; Repairs $0 2024-TBD Duties: Watering trees/gardens Filling garden barrels Assisting with sewer cleaning operations Pressure washing water source Rink flooding Assist with street sweeping Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 144,500 159,135 0 0 0 303,635 Total 144,500 159,135 0 0 0 303,635 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 144,500 139,135 0 0 0 283,635 Trade -In Value 0 20,000 0 0 0 20,000 Total 144,500 159,135 0 0 0 303,635 43 Produced Using Plan -It CIP Software Page 39 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 29-Eqp-003 Project Name Replace 2012 Workman #445 Total Project Cost $36,050 Department Type Equipment Category Priority 3Important Status Useful Life 13 years TCAAP Description Current Hours (June 2025): 901 Justification Fleet CEP Points Replacement Guidelines Rating is 24.5 (Qualifies for replacement) Preventative maintenance and repair costs: PM; Repairs; 2023 - $45; s0; 2024 - $60; 5540; Expenditures EquipNehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Total Equipment Equipment: Public Works Active No 2026 2027 2028 0 0 0 0 0 0 2026 2027 2028 0 0 0 Total 0 0 0 2029 2030 Total 36,050 0 36,050 36,050 0 36,050 2029 2030 Total 36,050 36,050 0 0 36,050 36,050 44 Produced Using Plan -It CIP Software Page 40 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-EgpV-003 Project Name Replace 2013 Ford Escape #504 Total Project Cost $41,500 Type Equipment Priority n/a Useful Life 10 years Description Replace 2013 Ford Escape. Current Mileage (June 2025): 69,000 Department Equipment Category Vehicles Status Active TCAAP No justification The current vehicle will be 13 years old and there is corrosion on the undercarriage. A multipurpose vehicle, like an Escape, will serve other City employees when they want to use a City vehicle to attend meetings and conferences - especially when they are out of town. Fleet CEP Points Replacement Guidelines Rating is 29.7 (Needs immediate consideration) Preventative maintenance and repair costs: 2018 - $ 429 2019 - $1,205 2020-$0 2021 - $ 530 2022 - $ 48 PM; $0 Repairs 2023 - $ 85 PM; $0 Repairs 2024 - $ 680 PM; $390 Repairs 2025 - $40 PM; $150 Repairs Expenditures Equip/Vehicles/Furnishings Total Funding Sources Equipment/Building Replacement Fund Trade -In Value Total Budget Impact Cost of maintenance. 2026 2027 2028 2029 2030 Total 41,500 0 0 0 0 41,500 41,500 0 0 0 0 41,500 2026 2027 2028 2029 2030 Total 33,500 0 0 0 0 33,500 8,000 0 0 0 0 8,000 41,500 0 0 0 0 41,500 45 Produced Using Plan -It CIP Software Page 41 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-EgpV-003 Project Name Replace 2015 Ford F450 Plow/Dump Truck #320 Total Project Cost $145,000 Type Equipment Priority 2 Very Important Useful Life 10 years Department Equipment Category Vehicles Status Active TCAAP No Description Replace 2015 Ford F-450 Plow/ Dump Truck. This replacement would include plow, dump body and salt spreader with related controls. Mileage: 35,000 Estimated auction return $25,000 Justification This truck is a primarily used year round for street route snow plowing, park maintenance, surface water repairs, and miscellaneous utility projects. A 12 year replacement cycle is recommended for reliability and maximizing return on investment. Fleet CEP Points Replacement Guidelines Rating is 28.5 (Needs immediate consideration) Repair costs through 2019-2023 total - $9,850 2024 - $1,327; $695; $632; 2025 Qune) - TBD; $0 $2,182; Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 0 145,000 0 0 0 145,000 Total 0 145,000 0 0 0 145,000 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 120,000 0 0 0 120,000 Trade -In Value 0 25,000 0 0 0 25,000 Total 0 145,000 0 0 0 145,000 Budget Impact Reduced repair and maintenance costs. 46 Produced Using Plan -It CIP Software Page 42 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 27-EgpV-002 Project Name Replace 2016 F-350 Pickup w/Liftgate #455 Total Project Cost $84,975 Department Equipment Type Equipment Category Vehicles Priority 4 Less Important Status Active Useful Life 10 years TCAAP No Description Vehicle #455 - 2016 Ford F-350 Crew Cab with Liftgate (parks). VIN # 3955 Mileage: 61,000 Qune 2025) Justification The crew cab truck is used year round for efficiency with more staff seating. Seasonal staff can utilize one truck for up to 4 people. Due to rising repair costs, the recommendation is to replace at 10 years. Fleet CEP Points Replacement Guidelines Rating is 23.1 (Qualifies for replacement) Parts and labor costs: 2019 - $ 965; 2020 - $ 486; 2021 - $1,200; 2022 - $1,408; 2023 - $ 435; 2024-$4,865; $721; $4,144 2025 Qune) - TBD Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 84,975 0 0 0 84,975 Total 0 94,975 0 0 0 84,975 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 74,975 0 0 0 74,975 Trade -In Value 0 10,000 0 0 0 10,000 Total 0 94,975 0 0 0 84,975 Budget Impact Reduce maintenance and repair costs. 47 Produced Using Plan -It CIP Software Page 43 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-EgpV-001 Project Name Replace 2016 F-350 w/V-Plow and Liftgate 4215 Total Project Cost $85,000 Department Equipment Type Equipment Category Vehicles Priority 3Important Status Active Useful Life 10 years TCAAP No Description Vehicle #215 - 2016 Ford F-350 Regular Cab with V-Plow and Liftgate (streets). VIN # 3941 Mileage 54,000 (June 2025) justification The pickup is used year round for Public Works operations but the primary use is plowing trails, sidewalks and parking lots, bulk fuel tank, refueling Parks equipment and generators. Due to plowing stress and corrosion factors, staff recommends replacement at 10 years. FLEET CEP Points Replacement Guidelines Ratings Score: 31.3 (Needs immediate consideration) Parts and labor costs: Total; PM; Repairs; 2019 - $1,104; 2020 - $ 989; 2021 - $1,285; 2022 - $1,408; $210; $1,198; 2023 - $5,392; 5120; $5,272; 2024 - $ 2,131; $126; $2,005; 2025 (June) - $73; $1767; $1,840; Expenditures Equip/Vehicles/Furnishings Total Funding Sources Equipment/Building Replacement Fund Trade -In Value Total Budget Impact Reduce maintenance and repair costs. 2026 2027 2028 2029 2030 Total 85,000 0 0 0 0 85,000 85,000 0 0 0 0 85,000 2026 2027 2028 2029 2030 Total 70,000 0 0 0 0 70,000 15,000 0 0 0 0 15,000 85,000 0 0 0 0 85,000 48 Produced Using Plan -It CIP Software Page 44 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 28-Eqp-004 Project Name Replace 2016 Stepp Asphalt Patch Trailer #121 Total Project Cost $77,250 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 10 years TCAAP No Description Replace 2016 Stepp Asphalt Patch Trailer. Estimated auction return - 525,000 justification The patch trailer is used for street maintenance operations. This equipment will be 12 years old in 2028, near the end of its useful life and also with a relatively high auction return. Fleet CEP Points Replacement Guidelines Rating is 21 (Good condition) Preventative maintenance and repair costs: Repair costs between 2019- 2022- $4,665 Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 0 0 77,250 0 0 77,250 Total 0 0 77,250 0 0 77,250 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 52,250 0 0 SZ250 Trade -In Value 0 0 25,000 0 0 25,000 Total 0 0 77,250 0 0 77,250 49 Produced Using Plan -It CIP Software Page 45 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-Eqp-002 Project Name Replace 2016 Workman #456 Total Project Cost $36,050 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 13 years TCAAP No Jusnncation Fleet CEP Points Replacement Guidelines Rating is 14.5 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2023 - $?; $0; 2024 - $?; $0; Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings 0 0 0 0 36,050 36,050 Total 0 0 0 0 36,050 36,050 Funding Sources 2026 2027 2029 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 0 36,050 36,050 Total 0 0 0 0 36,050 36,050 50 Produced Using Plan -It CIP Software Page 46 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 28-EgpV-001 Project Name Replace 2017 Mack Plow/Wing/Dump Truck #123 Total Project Cost $362,200 Department Equipment Type Equipment Category Vehicles Priority 5 Future Consideration Status Active Useful Life 10 years TCAAP No Description Vehicle #123 - 2017 Mack Single Axle Plow Wing Dump Truck (streets) Mileage (June 2025): 17,620 justification Due to long lead times for specifying, ordering and taking delivery, staff recommends ordering the plow truck chassis in 2027 and doing the build out in 2028. This will provide time to take delivery of a finished truck by 2029, making the current one 12 years old. Fleet CEP Points Replacement Guidelines Rating is 19.8 (Good condition) Repair costs for parts and labor: Total PM Repair 2019 - $3,206; 2020 - $4,557; 2021 - $9,092; 2022 - $8,443; 2023 - $7,394; 2024 - $5,022; $1,022; 54,000 2025 - $2,362; $462; $1,900 Expenditures 2026 EquipNehicles/Furnishings 0 Total 0 Funding Sources Equipment/Building Replacement Fund Trade -In Value 2027 2028 2029 2030 154,500 207,700 0 0 154,500 207,700 0 0 2026 2027 0 154,500 0 0 Total 0 154,500 Budget Impact Reduce repair and maintenance costs and improve reliability of our primary snow removal equipment. 2028 2029 2030 172,700 0 0 35,000 0 0 207,700 0 0 Total 3GZ200 362,200 Total 327,200 35,000 362,200 51 Produced Using Plan -It CIP Software Page 47 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-EgpV-001 Project Name Replace 2018 Ford Escape #505 Total Project Cost $41,200 Type Equipment Priority n/a Useful Life 10 years Description Current miles (June 2025): 27,500 Justification Fleet CEP Points Replacement Guidelines Rating is 14.7 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2023 - S70; SO; 2024 - S60; SO; Expenditures EquipNehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Total Department Equipment Category Vehicles Status Active TCAAP No 2026 2027 2029 2029 0 0 0 0 0 0 0 0 2030 Total 41,200 41,200 41,200 41,200 2026 2027 2028 2029 2030 Total 0 0 0 0 41,200 41,200 Total 0 0 0 0 41,200 41,200 52 Produced Using Plan -It CIP Software Page 48 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Eqp-001 Project Name Replace 2018 Toro Large Area Mower #457 Total Project Cost $114,000 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 10 years TCAAP No Description Replacement of the 2018 Toro large area mower. Hours Qune 2025) - 1,825 Justification The Toro large area mower will be 8 years old in 2026. This mower is a key piece of equipment for mowing operations. To avoid downtime, staff recommends replacement prior to costly repairs. Fleet CEP Points Replacement Guidelines Rating is 27 (Qualifies for replacement) Preventative maintenance and repair costs: 2019-S230 2020 - S739 2021 - $260 2022 - PM: S260 2023 - PM: S125 2024 - PM: $3,650; Repairs: $2,087 2025 (June) - PM: $85; Repairs $2,866 (2 weeks total downtime) Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Trade-in Value 114,000 0 0 0 0 114,000 Total 114,000 0 0 0 0 114,000 2026 2027 2028 2029 2030 Total 94,000 0 0 0 0 94,000 20,000 0 0 0 0 20,000 Total 114,000 0 0 0 0 114,000 53 Produced Using Plan -It CIP Software Page 49 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 29-Eqp-002 Project Name Replace 2019 Bobcat Miller/Planer #129 Total Project Cost $16,480 Department Type Equipment Category Priority 3Important Status TCAAP No justification Fleet CEP Points Replacement Guidelines Rating is 17 (Excellent condition) Preventative maintenance and repair costs: PM Repair 2023 - $60; $0; 2024 - $150; $0; Expenditures EquipNehicles/Furnishings Total Funding Sources Equipment Equipment: Public Works Active 2026 2027 2028 0 0 0 0 0 0 2029 2030 Total 16,480 16AN 0 0 16AN 16,480 2026 2027 2029 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 16,480 0 16,480 Total 0 0 0 16,480 0 16,480 54 Produced Using Plan -It CIP Software Page 50 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 29-EgpV-001 Project Name Replace 2019 Ford F-150 #602 Total Project Cost $46,350 Type Equipment Priority 3Important Useful Life 10 years Description Current miles (June 2025): 17,000 Justification Fleet CEP Points Replacement Guidelines Rating is 11.7 (Excellent condition) Preventative maintenance and repairs: PM; Repairs; 2022 - $84; $0 2023 - $282; $0 2024 - $84; $0 Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Trade -In Value Department Equipment Category Vehicles Status Active TCAAP Yes 2026 2027 2028 0 0 0 Total 0 0 0 2026 2027 2028 0 0 0 0 0 0 Total 0 0 0 2029 2030 Total 46,350 0 46,350 46,350 0 46,350 2029 2030 Total 31,350 0 31,350 15,000 0 15,000 46,350 0 46,350 55 Produced Using Plan -It CIP Software Page 51 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 28-EgpV-002 Project Name Replace 2019 Ford F-150 Ext Cab #601 Total Project Cost $46,350 Department Equipment Type Equipment Category Vehicles Priority 3Important Status Active Useful Life 8 years TCAAP Yes Description Replace 2019 F-150 Extended Cab 4x4 Pickup. Mileage Qune 2025); 37,800 Estimated auction return - $15,000 Justification The truck is used for miscellaneous use across departments within Public Works. In 2028, the truck will be 9 years old and at its useful life expected. Fleet CEP Points Replacement Guidelines Rating is 15.8 (Excellent condition) Repair costs between 2019- 2022- $2,576 Total PM Repair 2023: $129; $129; $0; 2024: $1,120; $873; $247; 2025 Qune): TBD; $82; $0; Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Trade -In Value 2026 2027 2028 2029 2030 Total 0 0 46,350 0 0 46,350 Total 0 0 46,350 0 0 46,350 2026 2027 2028 2029 2030 Total 0 0 31,350 0 0 31,350 0 0 15,000 0 0 15,000 Total 0 0 46,350 0 0 46,350 56 Produced Using Plan -It CIP Software Page 52 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 29-EgpV-002 Project Name Replace 2019 Ford F350 Crew Cab w/Tommygate #85323 Total Project Cost $77,250 Type Equipment Priority 4 Less Important Useful Life 10 years Description Current miles (June 2025): 13,000 Asset 85323 Justification Fleet CEP Points Replacement Guidelines Rating is 17 Preventative maintenance and repair costs: PM; Repairs; 2023 - $101; $0 2024 - $90; $0 Expenditures Equip/Vehicles/Furnishings Funding Sources Equipment/Building Replacement Fund Department Equipment Category Vehicles Status Active TCAAP No 2026 2027 2028 0 0 0 Total 0 0 0 2026 2027 2028 0 0 0 Total 0 0 0 2029 2030 Total 77,250 0 77,250 77,250 0 77,250 2029 2030 Total 77,250 0 77,250 77,250 0 77,250 57 Produced Using Plan -It CIP Software Page 53 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-EgpV-002 Project Name Replace 2020 Ford F-150 #603 Total Project Cost $46,350 Type Equipment Priority 3Important Useful Life 10 years Description Current miles (June 2025): 12,700 Justification Fleet CEP Points Replacement Guidelines Rating is 12.7 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2022 - S90; SO; 2023 - $62; SO; 2024 - 560; SO; Expenditures EquipNehicies/Furnishings Funding Sources Equipment/Building Replacement Fund Total Department Equipment Category Vehicles Status Active TCAAP Yes 2026 2027 2028 2029 0 0 0 0 0 0 0 0 2030 Total 46,350 46,350 46,350 46,350 2026 2027 2028 2029 2030 Total 0 0 0 0 46,350 46,350 Total 0 0 0 0 46,350 46,350 58 Produced Using Plan -It CIP Software Page 54/73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-EgpV-004 Project Name Replace 2022 Ford F-250 w/Service Body Total Project Cost $82,400 Type Equipment Priority 3Important Useful Life 10 years Description Current miles (June 2025): 23,100 Justification Fleet CEP Points Replacement Guidelines Rating is 13.1 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2023 - $90; $0; 2024 - $105; $0; Expenditures EquipNehicies/Furnishings Funding Sources Equipment/Building Replacement Fund Total Total Department Equipment Category Vehicles Status Active TCAAP Yes 2026 2027 2029 2029 0 0 0 0 0 0 0 0 2030 Total 82,400 82,400 RZ400 82,400 2026 2027 2028 2029 2030 Total 0 0 0 0 82,400 BZ400 0 0 0 0 RZ400 82,400 59 Produced Using Plan -It CIP Software Page 55 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-EgpV-003 Project Name Replace 2022 Ford F-350 w/Plow & Tommygate Total Project Cost $82,400 Type Equipment Priority 4 Less Important Useful Life 10 years Description Current miles (June 2025): 13,300 Justification Fleet CEP Points Replacement Guidelines Rating is 12.7 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2023 - $74; SO; 2024 - S82; SO; Expenditures EquipNehicies/Furnishings Funding Sources Equipment/Building Replacement Fund Total Total Department Equipment Category Vehicles Status Active TCAAP No 2026 2027 2029 2029 0 0 0 0 0 0 0 0 2030 Total 82,400 82,400 RZ400 82,400 2026 2027 2028 2029 2030 Total 0 0 0 0 82,400 BZ400 0 0 0 0 RZ400 82,400 60 Produced Using Plan -It CIP Software Page 56 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 29-Eqp-004 Project Name Replace 2023 Bobcat Toolcat #85478 Total Project Cost $77,100 Department Type Equipment Category Priority 2 Very Important Status Useful Life 5 years TCAAP Description Current Hours (June 2025): 230 Justification Fleet CEP Points Replacement Guidelines Rating is 13.6 (Excellent condition) Preventative maintenance and repair costs: PM; Repairs; 2024 - $251; S1,930 Expenditures EquipNehicies/furnishings Funding Sources Equipment/Building Replacement Fund Equipment Equipment: Public Works Active No 2026 2027 2028 2029 2030 Total 0 0 0 77,100 0 77,100 Total 0 0 0 77,100 0 77,100 Total 2026 2027 2029 0 0 0 0 0 0 0 0 0 2029 2030 47,100 0 30,000 0 77,100 0 Total 47,100 30,000 77,100 61 Produced Using Plan -It CIP Software Page 57 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-Eqp-004 Project Name Replace 2025 Bobcat Toolcat Total Project Cost $0 Department Equipment Category Equipment: Public Works Status Active Contact Public Works Director Type Equipment Priority 3Important Useful Life 5 years Description The toolcat is used throughout all division of PW. One primary use is snow removal from trails and sidewalks citywide. Justification The 5-7 year replacement cycle is what PW has programmed historically for replacement of our Toolcats. This is due to higher resale value and corrosion factors that lead to increased repairs and downtime. Funding Sources Equipment/Building Replacement Fund Trade -In Value Total 2026 2027 2028 2029 2030 Total 0 0 0 0 50,000 50,000 0 0 0 0 30,000 30,000 0 0 0 0 80,000 80,000 62 Produced Using Plan -It CIP Software Page 58 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-Eqp-OOS Project Name Replace 2 Toro Zero Turn Mowers Asset 85485, 85486 Total Project Cost $0 Department Equipment Category Park Capital Equipment Status Active Description Contact Public Works Director Type Equipment Priority 3Important Useful Life 5 years The zero turn mowers are used to mow city property, boulevards/ medians, and is primarily used in the parks Spring, Summer, and Fall. Justification Historically PW has recommended replacing our two zero turn mowers every 3 years due to resale and a manufacturers warranty for 3 years. The machines that were purchased in 2025 now come with a 5 year warranty. PW now recommends replacement of the machines in 5 years for this cycle and evaluate in 2030 whether to continue recommending a 5 year replacement cycle. Funding Sources Equipment/Building Replacement Fund Trade-in Value 2026 2027 2028 2029 2030 Total 0 0 0 0 28,000 29,000 0 0 0 0 14,000 14,000 Total 0 0 0 0 42,000 42,000 63 Produced Using Plan -It CIP Software Page 59 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-Eqp-003 Project Name Replace Bobcat Rotary Brushcutter #440 Total Project Cost $15,450 Department Type Equipment Category Priority 2 Very Important Status TCAAP No Justification Fleet CEP Points Replacement Guidelines Rating is 22 (Good condition) Equipment Equipment: Public Works Active Expenditures 2026 2027 2028 2029 2030 Total EquipNehicles/ Furnishings 0 0 0 0 15,450 15,450 Total 0 0 0 0 15,450 15,450 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 0 15,450 15,450 Total 0 0 0 0 15,450 15,450 64 Produced Using Plan -It CIP Software Page 60 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 28-Eqp-001 Project Name Replace Bobcat Snowblower 84" #118 Total Project Cost $9,270 Department Equipment Type Equipment Category Equipment: Public Works Priority 3Important Status Active Useful Life 10 years TCAAP No Description Replacement of a Bobcat Snowblower attachment used for snow removal along sidewalks, trails, parking lots, and miscellaneous snow removal needs. Estimated auction return - $2,000 Justification The attachment will be at the end of its useful life in 2028. Fleet CEP Points Replacement Guidelines Rating is 20 (Good condition) 2019- 2023 repairs costs- $328 2024 - $0 2025 (June) - TBD Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 0 0 9,270 0 0 9,270 Total 0 0 9,270 0 0 9,270 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 7,270 0 0 7,270 Trade -In Value 0 0 2,000 0 0 2,000 Total 0 0 9,270 0 0 9,270 65 Produced Using Plan -It CIP Software Page 61 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 30-Eqp-001 Project Name Replace Hotsy Pressure Washer #470 Total Project Cost $5,150 Department Type Equipment Category Priority 4 Less Important Status TCAAP No justification Fleet CEP Points Replacement Guidelines Rating is 16.5 (Excellent condition) Preventative maintenance and repair costs: Expenditures Equi pNehicl es/ Furnishings Funding Sources Equipment/Building Replacement Fund Total Total Equipment Equipment: Public Works Active 2026 2027 2028 2029 2030 Total 0 0 0 0 5,150 5,1s0 0 0 0 0 s,1s0 SAM 2026 2027 2028 2029 2030 Total 0 0 0 0 5,150 5,1s0 0 0 0 0 s,1s0 5,1s0 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 29-Eqp-001 Project Name Replace Snowblower 72" #468 Total Project Cost $8,240 Department Equipment Type Equipment Category Equipment: Public Works Priority 4 Less Important Status Active Useful Life 10 years TCAAP No Justification Fleet CEP Points Replacement Guidelines Rating is 12 (Excellent condition) Expenditures 2026 2027 2029 2029 2030 Total EquipNehicles/Furnishings 0 0 0 8,240 0 8,240 Total 0 0 0 8,240 0 8,240 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 0 0 0 8,240 0 8,240 Total 0 0 0 8,240 0 8,240 66 Produced Using Plan -It CIP Software Page 62 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Sew-001 Project Name Sewer Lining/Rehabilitation Total Project Cost $2,810,000 Type Maintenance Priority 2 Very Important Useful Life 40 years Department Sanitary Sewer Department Category Sanitary Sewer Maintenance Status Active TCAAP No Description Sewer Lining and Rehabilitation of the sanitary sewer system on a 2-year cycle or when timing corresponds with the MCES I&I grant program. (2027): Venus Avenue Neighborhood (2029): Lift Station 2 Service Trail (2031): Hamline Avenue, Eide Circle, Floral Park connection (2033): Ingerson Neighborhood Justification As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the sewer infrastructure is aging, staff will continue to perform sewer inspections and identify locations needing sewer lining and other sewer improvements. Prior Expenditures 2026 2027 2028 2029 2030 Total Future 890,000 Construction/Maintenance Prior Funding Sources 890,000 Sanitary Sewer Utility Fund Surface Water Mgmt Utility Funds Capital Improvement Funds (PIR) Ramsey County Budget Impact This project will help the overall I&I reduction program. 0 Total 0 660,000 660,000 0 0 460,000 460,000 0 0 2026 2027 2028 2029 2030 0 660,000 0 205,000 0 0 0 0 135,000 0 0 0 0 60,000 0 0 0 0 60,000 0 Total 0 660,000 0 460,000 0 1,120,000 800,000 1,120,000 Total Future 865,000 800,000 135,000 60,000 60,000 1,120, 000 67 Produced Using Plan -It CIP Software Page 63 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Park-009 Project Name Snelling Ave N. & Royal Hills Trail Improvements Total Project Cost $450,000 Contact Public Works Director Department Parks Department Type Improvement Category Park Capital Improvements Priority 2 Very Important Status Active Useful Life 30 years Description Construction of a new 1,800-feet in length, grade separated, 10-ft wide bituminous trail along the West side of Snelling Ave N. Royal Hills Park to Highway 96. Justification The new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Snelling Ave. N. Corridor between Royal Hills Park and Highway 96. The proposed trail improvements are in coordination with the North Heights Apartments Development Agreement. Expenditures Construction/Maintenance Funding Sources Park Capital Fund (Park Dedication Fees) Total Total 2026 2027 2028 2029 2030 Total 450,000 0 0 0 0 450,000 450,000 0 0 0 0 450,000 2026 2027 2028 2029 2030 Total 450,000 0 0 0 0 450,000 450,000 0 0 0 0 450,000 68 Produced Using Plan -It CIP Software Page 64 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-W-001 Project Name TCAAP New Booster Station Total Project Cost $1,500,000 Contact Public Works Director Department Water Department Type Improvement Category Utility Improvements Priority 2 Very Important Status Active Useful Life 30 years TCAAP Yes Description This item would construct an additional Water Booster Station near Old Highway 10 and 1-694 to pump water from the low pressure zone to the high pressure zone. The booster station would be built on excess Ramsey County right of way and the structure would be made to look like a residential house due to its location. SCADA upgrade and full system implementation to be included with this project. justification The City's water system currently only has one booster station providing water to the high pressure zone through a single crossing of 1-694. If anything (lighting strike, wind storm, etc.) knocked out the current booster station for any length on time the high pressure zone could be out of water after the half million gallon tower is drained. Construction of a second booster station will provide needed redundancy in the system so if one booster station fails or is taken down for service the high pressure zone will still be provided water. The current Preliminary Design Report related to the TCAAP Spine Rd. indicates that the new water booster station should be constructed on the same timeline. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 1,500,000 0 0 0 0 1,500,000 Total 1,500,000 0 0 0 0 1,500,000 Funding Sources 2026 2027 2028 2029 2030 Total TCAAP-WAC/SAC Charges 1,500,000 0 0 0 0 1,500,000 Total 1,500,000 0 0 0 0 1,500,000 69 Produced Using Plan -It CIP Software Page 65 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project# 21-W-OOS Project Name TCAAP Trunk Water Improvements (Spine Road) Total Project Cost $1,500,000 Department Water Department Type Improvement Category Utility Improvements Priority 3Important Status Active Useful Life 30 years TCAAP Yes Description With the Ramsey County construction of the Spine Road, a TCAAP City trunk water main will also be installed. This will be funded via assessments or access charges. Justification In order to prepare the TCAAP site for development the City needs to extend trunk utilities into through the site with the construction of the Spine Road. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 1,500,000 0 0 0 0 1,500,000 Total 115001000 0 0 0 0 1,500,000 Funding Sources 2026 2027 2029 2029 2030 Total TCAAP-WAC/SAC Charges 1,500,000 0 0 0 0 1,500,000 Total 1,500,000 0 0 0 0 1,500,000 70 Produced Using Plan -It CIP Software Page 66 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 28-W-001 Project Name TCAAP Water Tower Total Project Cost $7,500,000 Contact Public Works Director Department Water Department Type Improvement Category Utility Improvements Priority 3 Important Status Active Useful Life 30 years TCAAP Yes Description Construct a new 0.75 million gallon water tower on the TCAAP site. Justification TCAAP will be served with water by expanding the City's current high pressure zone. Currently the high pressure zone only has a half million gallons of elevated storage. This amount of storage is not sufficient to provide for domestic consumption and fire flow. The additional tower will provide the needed storage. A site for the tower will be provided by Ramsey County on the TCAAP site. The Rice Creek Commons Water Distribution System Modeling report dated January 24, 2025 indicates the TCAAP water tower should be operational at the time Phase 1 is fully developed and occupied. Design for plans and specifications of the water tower should begin 2-years prior to anticipated construction or at the time the City executes a RCC development agreement. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 0 0 7,000,000 0 0 7,000,000 Planning/Design 500,000 0 0 0 0 500,000 Total 500,000 0 7,000,000 0 0 7.500,000 Funding Sources TCAAP -WAC/SAC Charges Total 2026 2027 2028 2029 2030 Total 500,000 0 7,000,000 0 0 7,500,000 500,000 0 7.000,000 0 0 7,500,000 71 Produced Using Plan -It CIP Software Page 67 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-W-003 Project Name Trunk Water Main Condition Assessment Total Project Cost $40,000 Type Unassigned Priority 2 Very Important Useful Life 10 years Department Water Department Category Utility Maintenance Status Active TCAAP No Description Evaluated the condition of 16" water main between North and South towers to determine the degree of corrosion and deterioration in 2020.2021. The evaluation will develop a long-term plan for rehabilitation of this critical water main segment. Inspection via ultrasonic testing is needed to evaluate existing conditions in critical locations along the Trunk Watermain. 2026 - Evaluation at Hamline Ave. N. near Ingerson and Dunlap St. N. near Ingerson 2028 - Inspections and testing at Dunlap St. N. near Grey Fox Road Justification The trunk water main extending between the north and south elevated storage tanks is one of the most important and critical segments of the water distribution system for supplying water to the northern portion of the City. Segments of the water main have been in service for more than 52 years. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 20,000 0 20,000 0 0 40,000 Total 20,000 0 20,000 0 0 40,000 Funding Sources 2026 2027 2028 2029 2030 Total Water Utility Funds 20,000 0 20,000 0 0 40,000 Total 20,000 0 20,000 0 0 40,000 72 Produced Using Plan -It CIP Software Page 68 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-W-OOS Project Name Trunk Water Main Improvements - Roseville Total Project Cost $800,000 Contact Public Works Director Department Water Department Type Improvement Category Utility Improvements Priority 1 Urgent Status Active Useful Life 60 years TCAAP Yes Description Proposed trunk watermain upgrade to 1,600 feet of existing 12-inch CIP to 16-inch DIP or PVC. Located within the City of Roseville along Hamline Avenue from Josephine Road to Glenhill Road. These improvements will be in coordination with Ramsey County paving & trail construction project along Hamline Avenue. Meter pit and meter improvements. Justification This upgrade is vital to support the future TCAAP development by allowing the future water tower to operate at appropriate water levels. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 800,000 0 0 0 0 800,000 Total 800,000 0 0 0 0 800,000 Funding Sources TCAAP-WAC/SAC Charges Total 2026 2027 2028 2029 2030 Total 800,000 0 0 0 0 800,000 800,000 0 0 0 0 800,000 73 Produced Using Plan -It CIP Software Page 69 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-Eqp-003 Project Name Turf Fertilizer and Herbicide Sprayer Total Project Cost $25,000 Department Equipment Category Park Capital Equipment Status Active Contact Public Works Director Type Equipment Priority 3Important Useful Life 20 years Description Purchase of new equipment to replace two Bobcat Toolcat attachments to maintain city turf property. Replacing 2 Bobcat Toolcat attachments that no longer function properly. Justification The current Bobcat Toolcat attachments to fertilize and apply herbicide for weed control is not functioning properly. Public Works will need to rent equipment until the replacements can be purchased. Expenditures 2026 2027 2028 2029 2030 Total Equip/Vehicles/Furnishings 25,000 0 0 0 0 25,000 Total 25,000 0 0 0 0 25,000 Funding Sources 2026 2027 2028 2029 2030 Total Equipment/Building Replacement Fund 22,000 0 0 0 0 22,000 Trade -In Value 3,000 0 0 0 0 3,000 Total 25,000 0 0 0 0 25,000 74 Produced Using Plan -It CIP Software Page 70 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-W-006 Project Name Water Meter Replacement Total Project Cost $1,430,000 Contact Public Works Director Department Water Department Type Improvement Category Utility Improvements Priority 3 Important Status Active Useful Life 25 years TCAAP No Description Commercial water meters were replaced in 1997. Residential water meters were replaced in 2000. Meter Readers were replaced in 2012. This is a placeholder for replacing them throughout the City. $30,000 budgeted in 2026 for consultant work. Justification Meters are at the end of their useful life. If TCAAP begins to develop, a new metering system must be determined before meters are needed for properties within TCAAP. Highly recommended to begin the consulting work in 2026 to prepare for future development. Expenditures Other Funding Sources Water Utility Funds Total Total 2026 2027 2028 2029 2030 Total 530,000 900,000 0 0 0 1,430,000 530,000 900,000 0 0 0 1,430,000 2026 2027 2028 2029 2030 Total 530,000 900 000 0 0 0 1,430,000 530,000 900,000 0 0 0 1,430,000 75 Produced Using Plan -It CIP Software Page 71 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-W-007 Project Name Water System Model Update Total Project Cost $42,750 Department Water Department Type Operational Maintenance Category Utility Improvements Priority 3Important Status Active TCAAP No Description Conduct a Water System Model update. justification The last water model was conducted in 2019. Since then upgrades have been made at critical locations of the water distribution system. An update is needed to show current conditions. Expenditures 2026 2027 2028 2029 2030 Total Planning/Design 42,750 0 0 0 0 42,750 Total 42,750 0 0 0 0 42,750 Funding Sources 2026 2027 2028 2029 2030 Total Water Utility Funds 42,750 0 0 0 0 42,750 Total 42,750 0 0 0 0 42,750 76 Produced Using Plan -It CIP Software Page 72 / 73 2026 thru 2030 Capital Improvement Plan Arden Hllls, MN Project # 26-W-004 Project Name Water Tower Maintenance Total Project Cost $3,028,000 Department Water Department Category Utility Maintenance Status Active TCAAP No Contact Public Works Director Type Unassigned Priority 2 Very Important Useful Life 25 years Description 2026 - North Water Tower order inspection report. 2027 - North Water Tower maintenance. Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines. 2031 - South Water Tower order inspection report. 2032 - South Water Tower maintenance. Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines. 2033 - North Water Tower order inspection report. 2034 - North Water Tower maintenance. Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines. 2038 - South Water Tower Full Rehabilitation Listed costs are estimates only. Inspections will determine the extent of minor repairs required. justification The MN Department of Health recommends that storage facilities for public water supply systems are inspected and maintained on a 5-year cycle. Last full rehabilitation project on South Tower was completed in 2013 (5816,256). Next one due in 2038. Last full rehabilitation project on North Tower was completed in 2018 ($608,125). Next one due in 2043. Expenditures Construction/Maintenance Funding Sources Water Utility Funds 2026 12,000 Total 12,000 2026 12,000 Total 12,000 2027 2028 2029 2030 375,000 0 0 0 375,000 0 0 0 2027 2028 2029 2030 375,000 0 0 0 375,000 0 0 0 Total Future 387,000 2,641,000 387,000 Total Future 387,000 2,641,000 387,000 77 Produced Using Plan -It CIP Software Page 73 / 73 2026 through 2030 Capital Improvement Plan Arden Hllls, MN Projects By Funding Source Source Project * Priority 2026 2027 2028 2029 2030 Total Capital Improvement Funds (PIR) 2026 PMP 26-Str-WI 2 1,170,000 1,170,000 2028 PMP 28-Str-001 2 1,280,000 1,280,000 2030 PMP 30•Str--001 2 1,230,000 1,230,000 Arden Oaks Park ADA 26-Park-002 3 67,500 67,500 Improvements County Road E Trail Improvements 26-Park-003 3 187,500 187,500 GRG Floral Park NRMB 26-Park-006 5,225 5,225 5,225 5,225 20,900 GRG Hazelnut & Chatham NRMB 26-Park-007 4,000 4,000 8,000 Hamline Avenue N Trail Connection 26-Park-001 3 80,000 80,000 Improvement Hard Court & 1 rail Rehabilitation 26-Park-005 3 350,000 220,000 S70,000 Hockey Rink Board Rehabilitation 30-Park-001 4 230,000 `3Q000 Lake Johanna Blvd Trail 28-Park-001 3 100,000 100,000 1:W,000 O;d Hwy 10 . rail - 96 to Valentine 26-Park-004 672,S00 M'S00 Park Park Shelter Replaceii tents 26-Park-008 4 170,000 92,500 262,500 Perry Park Improvements 27-Park-002 4 520,000 25,000 545,000 Playground Structure Replacement 17-Park-001 3 520,000 275,000 795,000 Sewer Lining/Rehabilitation 26-Sew-001 2 60,000 60,000 Capital Improvement Funds (PIR) Total Z6191M 1,369,225 1,497,725 432,725 1,460,000 7,378,900 EDA General Fund Gateway Signs 25-EDA-001 180,000 130,000 310,000 EDA General Fund Total 180,000 130,000 0 0 0 310,000 Equipment/Building Replacement Fund Air Handler/HVAC Maintenance 29-BLDG-001 5 59,791 59,781 Auto Greaser Installation for asset 26-Eqp-005 3 11,500 11,500 85135 City Hall Elevator 27-BLDG-001 4 103,507 103,507 City Hall Entrance Canopy & 30-BLDC-002 4 1OZ604 1OZ604 Masonry Replacements City Hall Furnishings 17-BLDG-001 4 21,342 21,342 City Hall Roof 30•BLDG-001 3 410,279 410,278 City Hall Security System 27-BLDG-003 4 16,006 16,006 Concrete Ratwork, Partial 30-BLDG-003 5 7,940 7,940 Emergency Generator Replacement 27-Eqp-004 2 77,068 7708 Schedule Pipeline Inspection Push Camera System 26-Eqp-004 3 12,000 12,000 Replace 1993 Case 621 Loader #103 25-Eqp-001 275,000 275,000 Replace 1996 Redi-Haul Trailer #108 26-Eqp-002 3 16,500 16,500 78 Produced Using Plan -it CIP Software Page 1 / 5 Source Project * Priority 2026 2027 2028 2029 2030 Total Replace 1998 Tow Behind Air 28-Eqp-003 3 34,550 34,550 Compressor #107 Replace 2000 Backhoe #204 27-Eqp-002 3 157,010 157,010 Replace 2009 Husqavarna Pavement Saw #113 28-Eqp-002 3 7,800 7,800 Replace 2009 Sterling Acterra Truck #431 27-EgpV-001 3 144,500 139,135 283,635 Replace 2012 Workman #445 29-Eqp-003 3 36,050 36,050 Replace 2013 Ford Escape #504 26-EgpV-003 33,500 33,500 Replace 2015 Ford F-450 17-EgpV-003 2 120,000 120,000 Plow/Dump Truck #320 Replace 2016 F-350 Pickup 27-EgpV-002 4 74,975 74,975 w/L•ftgate #455 Replace 2016 F-350 wN-Plow and 26-EgpV-001 3 70,000 70,000 Liftgate #215 Replace 2016 Stepp Asphalt Patch Trailer #121 28-Eqp-004 3 52,250 SZ250 Replace 2016 Workman #456 30-Eqp-002 3 36,050 36,050 Replace 2017 Mack 28-EgpV-001 5 154,500 172,700 327,200 Plow/Wing/Dump Truck #123 Replace 2018 Ford Escape #505 30-EgpV-001 41,200 41,200 Replace 2018 Toro Large Area 26-Eqp-001 3 94,000 94,000 Mower#457 Replace 2019 Bobcat Miller/Planer #129 29 Eqp-002 3 16,480 16,480 Replace 2019 Ford F-150 #602 29-EgpV-WI 3 31,350 31,350 Replace 2019 Ford F-150 Ext Cab #601 18-EgpV-002 3 31,350 31,350 Replace 2019 Ford F350 Crew Cab 29-EgpV-002 4 77,250 77,250 w/Tommygate #85323 Replace 2020 Ford F-150 #603 30-EgpV-001 3 46,350 46,350 Replace 2022 Ford F-250 w/Service 30 EgpV-004 3 82,400 82,400 Body Replace 2022 Ford F-350 w/Plow & Tommygate 30-EgpV-003 4 82,400 82,400 Replace 2023 Bobcat Toolcat 29-Eqp-004 2 47,100 47,100 #85478 Replace 2025 Bobcat Toolcat 30-Eqp-004 3 50,000 50,000 Replace 2 Toro Zero Turn Mowers 30-Eqp-005 3 28,000 28,000 Asset 85485, 85486 Replace Bobcat Rotary Brushcutter 30-Eqp-003 2 #440 Replace Bobcat Snowblower 84" 28 Eqp 001 3 *118 Replace Hotsy Pressure Washer #470 30-Egp•001 4 Replace Snowblower 72" #468 29-Eqp-001 4 Turf Fertilizer and Herbicide Sprayer 16-Eqp-003 3 22,000 15,450 15,450 7,270 7,270 5,150 5,150 8,240 8,240 22,000 Equipment/Building Replacement Fund Total 679,000 786,475 298,120 361,119 907,822 3,032,536 Grants Hard Court & Trail Rehabilitation 26-Park-005 3 100,000 100,000 Old Hwy 10 Trail - 96 to Valentine 26-Park-004 2,000,000 2,000,000 Park Grants Total 2,100,000 0 0 0 0 2,100,000 79 Produced Using Plan -It CIP Software Page 2 / 5 Source Project# Priority 2026 2027 2028 2029 2030 Total Other 2026 PMP 26-Str-WI 2 930,000 930.000 2028 PMP 28-Str--001 2 2,075,000 $075,000 2030 PMP 30-Str--001 2 2,300,000 2,300,000 Lake Johanna Fire Dept Fire Station 17-Pub-005 265,800 269,050 266,800 269,300 1,070,950 Other Total 930,000 265,800 2,344,050 266,800 2,569,300 6,375,950 Park Capital Fund (Park Dedication Fees) Snelling Ave N. & Royal Hills Trail 26-Park-009 2 450,000 Improvements 450,000 Park Capital Fund (Park Dedication Fees) Total 450,000 0 0 0 0 450,000 Public Safety Capital Fund LJFD Engine/Ladder Replacement 27-Pub-001 279,510 279,S10 LJFD General Equipment 26-Pub-003 201,588 56,167 16,281 SZ735 7,508 3KZ79 LJFD Rescue/Command/Utility 27-pub-002 50,820 29,040 111,877 0 106,722 298,459 Vehicle Replacement LJFD Station Capital 26-Pub-004 0 64,856 72,600 0 0 137,456 Public Safety Capital Fund Total 252AN 429,573 200,758 SZ735 114,230 1,049,704 Ramsey County County Road E Trail Improvements 26-Park-003 3 187,500 187,500 Hamline Avenue N Trail Connection 26-Park-001 3 80,000 80,000 Improvement Old Hwy 10 Trail - 96 to Valentine 26-Park-004 1,227,500 1,227,500 Park Sewer Lining/Rehabilitation 26-Sew-001 2 60,000 60,000 Ramsey County Total 1,307,500 0 187,500 60,000 0 1,555,000 Sanitary Sewer Utility Fund 2026 PMP 26-Sir-001 2 200,000 200.000 2028 PMP 28-Str-001 2 620,000 620.000 2030 PMP 30-Str-001 2 175,000 175,000 Emergency Generator Replacement 27-Eqp-004 2 145,000 77,067 22ZO67 Schedule Lift Station Rehabilitation 26-Sew-002 2 190,000 60,000 223,000 24,000 497,000 Sewer Lining/Rehabilitation 26-Sew-001 2 660,000 205,000 865,000 Sanitary Sewer Utility Fund Total 390,000 865,000 620,000 505,067 199,000 2,579,067 80 Produced Using Plan -It CIP Software Page 3! 5 Source Project # Priority 2026 2027 2028 2029 2030 Total State Aid 2028 PMP 28-Str-WI 2 480,000 480,000 2030 PMP 30-Str-001 2 880,000 880,000 Lake Johanna Blvd Trail 28-Park-001 3 1,800,000 1,80Q000 Old Hwy 10 Trail -96 to Valentine 26-Park-004 600,000 600,000 Park State Aid Total 600,000 0 2,280,000 0 880,000 3,760,000 Surface Water Mgmt Utility Funds 2026 PMP 26-Str-001 2 5WI000 500,000 2028 PMP 28-Str-001 2 1,410,000 1,410,000 2030 PMP 30-Str-001 2 160,000 160,000 Sewer Lining/Rehabilitation 26-Sew-WI 2 135,000 135,000 Surface Water Mgmt Utility Funds Total 500,000 0 1,410,000 135,000 160,000 2,205,000 TCAAP -WAC/SAC Charges TCAAP New Booster Station 26-W--001 2 1,500,000 1,50Q000 TCAAP Trunk Water Improvements (Spine Road) 21-W-005 3 1,500,000 1,500,000 TCAAP Water Tower 28-W-001 3 500,000 7,000,000 7,500.000 Trunk Water Main Improvements - 26-W-005 1 800,000 800,000 Roseville TCAAP -WAC/SAC Charges Total 4,3W,000 0 7,000,000 0 0 11,300,000 Trade -In Value Emergency Generator Replacement 27-Eqp-004 2 5,000 5,000 5,000 15,000 Schedule Replace 1993 Case 621 Loader #103 25-Eqp-001 25,000 25,000 Replace 1996 Redi-Haul Trailer *108 26-Eqp-002 3 1,500 1,500 Replace 1998 Tow Behind Air 28-Eqp-W3 3 1,5W 1,500 Compressor #107 Replace 2000 Backhoe #204 27-Eqp-002 3 15,000 151000 Replace 2009 Husqavarna Pavement Saw #113 28-Eqp-002 3 2,SW 2,500 Replace 2009 Sterling Acterra Truck #431 27 EgpV-001 3 20,000 20,000 Replace 2013 Ford Escape #504 26-EgpV--W3 81000 8,000 Replace 2015 Ford F-450 Plow/Dump Truck#320 27-EgpV-003 2 25,000 25,000 Replace 2016 F-350 Pickup 27-EgpV-002 4 10,000 10,000 w/Liftgate #455 Replace 2016 F-350 wN-Plow and Liftgate #215 26-EgpV-001 3 15,000 15,000 Replace 2016 Stepp Asphalt Patch 28-Eqp-W4 3 25,000 25,000 Trailer #121 Replace 2017 Mack 28-EgpV-001 5 35,000 35,000 Plow/Wing/Dump Truck #123 Replace 2018 Toro Large Area 26-Eqp-001 3 20,000 20,000 Mower#457 Replace 2019 Ford F-150 #602 29-EgpV-001 3 15,000 15,000 81 Produced Using Plan -It CIP Software Page 4 / 5 Source Project * Priority 2026 2027 2028 2029 2030 Total Replace 2019 Ford F-150 Ext Cab 28-EgpV.001 3 15,000 1S,000 #601 Replace 2023 Bobcat Toolcat 29-Eqp-004 2 30,000 30,000 #85478 Replace 2025 Bobcat Toolcat 30-Eqp-004 3 Replace 2 Toro Zero Turn Mowers 30-Eqp-005 3 Asset 85485,85486 Replace Bobcat Snowblower 84" 28-Eqp-001 3 *118 Turf Fertilizer and Herbicide Sprayer 26-Eqp-003 3 3,000 2,000 30,000 30,000 14,000 14,000 2,000 3,000 Trade -In Value Total 72,500 75,000 83,500 52,500 44,000 327,500 Water Utility Funds 2026 PMP 26-Str--001 2 500,000 S00,000 2028 PMP 28-Str--001 2 480,000 480,000 2030 PMP 30-Str-001 2 1,025,000 1,025,000 Booster Station Improvements 27-W-001 2 200,000 200,000 Emergency Generator Replacement Schedule 27 Eqp-004 2 149,500 149,500 Lake Johanna Blvd Watermain 26-W-002 3 20,000 500,000 520,000 Assessment Trunk Water Main Condition 26-W-003 2 20,000 20,000 40,000 Assessment Water Meter Replacement 26-W--006 3 530,000 900,000 1,430,000 Water System Model Update 2&W-007 3 42,750 42,750 Water Tower Maintenance 16-W-004 2 12,000 375,000 387,000 Water Utility Funds Total 1,124,750 1,475,000 1,149,500 0 1,025,000 4,774,250 GRAND TOTAL 15,505,383 5,3%AB 17,071,153 1,865,946 7,359,352 47,197,907 82 Produced Using Plan -It CIP Software Page 5 / 5 W M O N M O N M N N N M N co o rn o o O O � O o O G M M N Ci .N.. 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N U') co co O o v to O r N O W � N a 00 O � n" v ro 00 W N n N O N W N N N Lo cli Ln O N co n n N 0 III co Ln cc cm N co m r M SUGHIM N U 7 y N cU` C 0 y W Vi O W Q y C a C A O y N+ y N R C N L i0 y y O .o N O W E N o_ E y LL w U d C a o m m 0 N C ti N co m . 7 0 A N V L O 10 C j m A j N N N O C n W W p o c F y .0c a a a a a a s o T N o° K y m U E y� t0 t4 o o 2 2 2 O ?� F (n N a a a a 0_ a N w W O7 R O C OO O N N Uw 0-1 l0 .J O O N N N M M O O O O O O co K 0 C (D H w J F>>> > 0] 0 ❑ 0 F H u W r2 CO Attachment C As of June 30, 2025 ExcludesLake Johanna Blvd Trail NO ADVANCE IN 2024 City of Arden Hills - MSA Account P1R Fund Fund Available New Year YE cash Allocation To City Balance Projects Unfunded Projects balance 2024 3,118,495 340,946 (53,882) 0 865,834 1,759,002 Roundabout & MVHS Trail 2025 3,350,988 371,578 (371,578) 0 - 1,387,424 2026 690,854 350,000 (350,000) 0 600,000 1,637,424 Old Highway 10 Trail, Lake Valentine to 2027 492,581 350,000 (350,000) 0 - 1,287,424 2028 (1,737,062) 350,000 (350,000) 0 480,000 1,417,424 2028 PMP 2029 (1,091,169) 350,000 (350,000) 0 - 1,067,424 2030 (3,811,977) 350,000 (350,000) 0 880,000 1,597,424 2030 PMP 2031 (2,725,538) 350,000 (350,000) 0 - 1,247,424 2032 (6,065,114) 350,000 (350,000) 0 475,000 1,372,424 2032 PMP 2033 (5,366,198) 350,000 (350,000) 0 1,022,424 2034 (7,039,418) 350,000 (350,000) 0 330,000 1,002,424 2034 PMP 2035 (5,636,865) 350,000 (350,000) 0 652,424 Includes Lake Johanna Blvd Trail, $250,000 Levy, Trident Park Dedication Fees NO ADVANCE IN 2024 City of Arden Hills - MSA Account Year PIR Fund YE cash balance Fund Allocation To City Available Balance New Projects Unfunded Projects 2024 3,118,495 340,946 (53,882) 0 865,834 1,759,002 Roundabout & MVHS Trail 2025 3,407,566 371,578 (371,578) 0 - 1,387,424 2026 1,755,932 350,000 (350,000) 0 600,000 1,637,424 Old Highway 10 Trail, Lake Valentine to Hwy 96 2027 1,592,659 350,000 (350,000) 0 - 1,287,424 2028 (601,984) 350,000 (350,000) 0 1,970,000 2,907,424 2028 PMP + Lake Johanna Blvd Trail ($1.49M) 2029 78,909 350,000 (350,000) 0 - 2,557,424 2030 (2,606,899) 350,000 (350,000) 0 880,000 3,087,424 2030 PMP 2031 (1,485,460) 350,000 (350,000) 0 - 2,737,424 2032 (4,790,036) 350,000 (350,000) 0 475,000 2,862,424 2032 PMP 2033 (4,056,120) 350,000 (350,000) 0 2,512,424 2034 (5,694,340) 350,000 (350,000) 0 330,000 2,492,424 2034 PMP 2035 (4,256,787) 350,000 (350,000) 0 2,142,424 P:\Finance\MSA\Sources and Uses of Funds for CIP document 2026B - MSA 06.30.25 Attachment D PRELIMINARY 2026 BUDGET LEVY IMPACT Description Effect on Levy % Chg Transfer to Cable Fun 100,000 1.7% Step Increases 62,117 3% COLA Adjustments 46,687 Health Insurance/Work Comp Benefits (10% health; 4% dental) 22,946 Personnel Costs 131,750 2.2% Increase in RamCo Sheriff 231,220 Increase in LJFD 147,916 Increase in Ramco Dispatch 12,770 RamCo Facility Maintenance Facility - Rent 5,847 Permit Software Conversion 60,000 Net changes in other GF Budget Areas (11,822) Total General Fund Costs 677,682 11.2% 7/14/25 Council Work Session Attachment E Arden Hills Equipment Replacement Guidelines 3 Year Cycle Zero Turn Mowers 5-7 Year Cycle Weed Trimmers, Push Type Lawn Mowers, Walk behind Snow Blower, handheld blower, Toolcat 8-10 Year Cycle Pick-up Trucks, Power Hedge Trimmer, Back Pack Blowers, Power Pole Pruner, Large Area Mower 10-12 Year Cycle 1-Ton Dump Trucks, City Hall Vehicles, Asphalt Hot Box, Large Dump Truck 13-15 Year Cycle Skid Steer, J Tamper, Plate Compactor, Chain Saws, Chop Saws, Cement Mixer, Turf Utility Carts, Small Generators 15-17 Year Cycle Street Sweeper, Tanker Truck, Asphalt Roller, Backhoe, Misc. Pumps, Sewer Camera Trailer, Brush Chipper, Trailers 18-20 Year Cycle Pavement Saw, Large Air Compressor, Trench Box 20-22 Year Cycle Sewer Jetter-Vac Combo, Mini Ex 20-25 Year Cycle Front End Loader, Sewer Easement Machine, Aerator 25+ Year Cycle Large Generators, Turf Sweeper Fleet CEP Points Replacement Guidelines Attachment F Factor Points Age One point for each year of chronological age, based on in-service date. On Road Vehicles and Equipment = One point for each 10,000 miles Miles/Hours Off Road Equipment = One point for each 1000 hours of use on over 150 horsepower diesel engines or one point for each 200 hours of use on under 150 horsepower diesel engines 1, 3 or 5 points are assigned based on the type of service that vehicle receives. For instance, Types of Services a police patrol car would be given a 5 because it is in severe duty service. In contrast, an administrative sedan would be given a 1. Points are assigned as 1, 3, or 5 depending on the frequency that a vehicle is in the shop for Reliability repairs. A 5 would be assigned to a vehicle that is in the shop two or more times per month on average, while a 1 would be assigned to a vehicle in the shop an average of once every three months or less. 1 to 5 points are assigned based on total life M&R costs (not including repair of accident damage). Maintenance & A 5 is assigned to a vehicle with life M&R costs equal to or greater than the vehicle's original Repair Costs purchase price, while a 1 is given to a vehicle with life M&R costs equal to 20% or less of its original purchase cost. Condition This category takes into consideration body condition, rust, interior condition, accident history, anticipated repairs, etc. A scale of 1 to 5 points Is used with 5 being poor condition. Point Ranges: Under 18 points Condition I Excellent 18 to 22 points Condition 11 Good 23 to 27 points Condition III Qualifies for replacement 28 points and above Condition IV Needs immediate consideration Examples: The prime mover is ten years old and has 80,000 miles, is in good condition, has good reliability, and has repair costs less than 20% of its purchase price. Points would be assigned as follows: • Age = 10 points • Mileage = 8 points • Type of service (severe) = 3 points • Reliability = 1 point • M&R costs = 1 point • Condition = 1 point • Total= 24 points The white rescue style truck is twenty years old and has 20,000 miles, is in good condition, and has repair costs less than 20% of its purchase price. Points would be assigned as follows: • Age = 20 points • Mileage = 2 points • Type of service (severe) = 3 points • Reliability = 1 points • M&R costs = 1 points • Condition = 1 points • Total = 28 points has good reliability, A' i FULL RESERVE STUDY 8 / 1 -6ft RESERVE TM ADVISORS Long-term thinking. Everyday commitment. 1 RE S E RVE Corporate Office ADVISORS Reserve Advisors, LLC 735 N. Water Street, Suite 17575 0 Milwaukee, WI 53202 Long-term thinking. Everyday commitment. Arden Hills City Hall Arden Hills, Minnesota Dear Representatives of Arden Hills City Hall: At the direction of the Management that recognizes the need for proper reserve planning, we have conducted a Full Reserve Study of Arden Hills City Hall in Arden Hills, Minnesota and submit our findings in this report. The effective date of this study is the date of our visual, noninvasive inspection, March 13, 2025. This Full Reserve Study exceeds the Association of Professional Reserve Analysts (APRA) standards fulfilling the requirements of a "Level I Full Reserve Study." An ongoing review by Management and an Update of this Reserve Study are necessary to ensure an equitable funding plan since a Reserve Study is a snapshot in time. We recommend the building budget for an Update to this Reserve Study in two- to three - years. We look forward to continuing to help Arden Hills City Hall plan for a successful future. As part of our long-term thinking and everyday commitment to our clients, we are available to answer any questions you may have regarding this study. Respectfully submitted on April 4, 2025 by Reserve 4dvisors, LLC Visual Inspection and Report by: Robert Schwankl, RS', Engineer Review by: Keary D. Wass, RS, West Region Quality Assurance Engineer Alan M. Ebert, RS, PRA2, Director of Quality Assurance \\\\��Q�OFESSIOryq4 JI s O 2 Alan 0' a ' Ebert Z v h-ofi ssioua/ n = O Resen e ZZ a.`. 99 RS (Reserve Specialist) is the reserve provider professional designation of the Community Associations Institute (CAI) representing America's more than 300,000 condominium, cooperative and homeowners associations. 2 PRA (Professional Reserve Analyst) is the professional designation of the Association of Professional Reserve Analysts. Learn more about APRA at http://www.apra-usa.com. "RA 1 MEMBER OF 1419 Association of Professional Reserve Analysts community ASSOCIATIONS INSTITUTE long-term thinking. Everyday commitment. NEW TO RESERVE STUDIES? ACCESS OUR QUICK START GUIDE ©2023 Reserve Advisors, LLC. All rights reserved. X& RESERVE ADVISORS Table of Contents 1. RESERVE STUDY EXECUTIVE SUMMARY..................................................1.1 2. RESERVE STUDY REPORT...........................................................................2.1 3. RESERVE EXPENDITURES and FUNDING PLAN........................................3.1 4. RESERVE COMPONENT DETAIL..................................................................4.1 Exterior Building Elements...............................................................................4.1 Canopy.......................................................................................................4.2 Roofs, Built-up............................................................................................4.3 Walls, Masonry...........................................................................................4.5 Windowsand Doors...................................................................................4.9 Interior Building Elements................................................................................4.12 Ceilings, Acoustical Tiles, Grid and Lighting...............................................4.12 Elevator Cab Finishes................................................................................4.13 Floor Coverings, Carpet.............................................................................4.13 Floor Coverings, Tile..................................................................................4.14 Furnishings and Office Equipment..............................................................4.15 Kitchen.......................................................................................................4.17 Paint Finishes, Walls and Ceilings..............................................................4.18 RestRooms................................................................................................4.20 Building Services Elements.............................................................................4.20 Air Handling Units, Capital Repairs............................................................4.20 Boilers, Building Heat.................................................................................4.22 CondensingUnits.......................................................................................4.23 Elevator, Hydraulic.....................................................................................4.25 LifeSafety System......................................................................................4.26 SecuritySystem..........................................................................................4.28 WaterHeater..............................................................................................4.29 Property Site Elements....................................................................................4.30 Asphalt Pavement, Repaving.....................................................................4.30 Concrete Curbs and Gutters.......................................................................4.33 ConcreteFlatwork......................................................................................4.34 IrrigationSystem.........................................................................................4.35 Light Poles and Fixtures.............................................................................4.36 X& RESERVE ADVISORS Retaining Wall, Concrete............................................................................4.37 Retaining Wall, Masonry.............................................................................4.38 ReserveStudy Update.....................................................................................4.39 5. METHODOLOGY............................................................................................5.1 6. CREDENTIALS...............................................................................................6.1 7. DEFINITIONS..................................................................................................7.1 8. PROFESSIONAL SERVICE CONDITIONS....................................................8.1 RESERVE ADVISORS 1. RESERVE STUDY EXECUTIVE SUMMARY Client: Arden Hills City Hall Location: Arden Hills, Minnesota Reference: 242530 Property Basics: Arden Hills City Hall is a two-story municipal building. The building was built in 1995. Reserve Components Identified: 29 Reserve Components. Inspection Date: March 13, 2025. Funding Goal: The Funding Goal of this Reserve Study is to maintain reserves above an adequate, not excessive threshold during one or more years of significant expenditures. Our recommended Funding Plan recognizes these threshold funding years in 2030 due to the replacement of the built-up roof sections, in 2035 due to the replacement of the windows and doors, and in 2045 due to replacement of the make-up air handling units. Methodology: We use the Cash Flow Method to compute the Reserve Funding Plan. This method offsets future variable Reserve Expenditures with existing and future stable levels of reserve funding. Our application of this method also considers: • Current and future local costs of replacement • 2.7% anticipated annual rate of return on invested reserves 3.3% future Inflation Rate for estimating Future Replacement Costs Sources for Local Costs of Replacement: Our proprietary database, historical costs and published sources, i.e., R.S. Means, Incorporated. Unaudited Cash Status of Reserve Fund: • $0 as of December 31, 2024 • No budgeted Reserve Contributions in 2025. Project Prioritization: We note anticipated Reserve Expenditures for the next 30 years in the Reserve Expenditures tables and include a Five -Year Outlook table following the Reserve Funding Plan in Section 3. We recommend the building prioritize the following projects in the next five years based on the conditions identified: • Modernization of the hydraulic elevator due to age • Inspection and partial repairs to the masonry facade due to noted occurrences of cracks, spalls and lintel corrosion • Replacement of the built-up roof sections due to age • Capital repairs to the make-up air handling units due to age Page 1.1 - Executive Summary RESERVE ADVISORS Recommended Reserve Funding: We recommend the following in order to achieve a stable and equitable Cash Flow Methodology Funding Plan: • Phased increases of $63,500 each year, from 2026 through 2028 • Inflationary increases from 2029 through 2032 • Decrease to $127,500 by 2033 due to fully funding for interior renovations and replacement of the built-up roofs • Inflationary increases from 2034 through 2035 • Stable contributions of $136,000 from 2036 through 2040 • Inflationary increases thereafter through 2055, the limit of this study's Cash Flow Analysis Arden Hills City Hall Recommended Reserve Funding Table and Graph Reserve Reserve Year Contributions ($) Balances ($) Reserve Reserve Year Contributions ($) Balances ($) Reserve Reserve Year Contributions ($) Balances ($) 2026 63,500 64,357 2036 136,000 192,660 2046 165,200 223,434 2027 127,000 52,052 2037 136,000 279,585 2047 170,700 80,676 2028 190,500 186,649 2038 136,000 397,919 2048 176,300 229,455 2029 196,800 330,557 2039 136,000 445,107 2049 182,100 420,209 2030 203,300 77,554 2040 136,000 397,444 2050 188,100 606,790 2031 210,000 268,469 2041 140,500 525,014 2051 194,300 820,096 2032 216,900 112,086 2042 145,100 323,675 2052 200,700 942,153 20331 127,500 244,334 2043 149,900 264,160 2053 207,300 90 2034 131,700 364,048 2044 154,800 353,056 2054 214,100 78 t336,150 2035 136,000 78,066 2045 159,900 75,022 2055 221,200 2000 1500 1000 vn 500 c cv 0 0 -500 -1000 -1500 ' 'oil ���� ���� ���� ���� ��%� ti�39 ���� ���� ���� ���� ti�p9 ti�y� Reserve Expenditures Recommended Reserve Contributions Year -End Reserve Balances Page 1.2 - Executive Summary RESERVE ADVISORS 2.RESERVE STUDY REPORT At the direction of Management that recognizes the need for proper reserve planning, we have conducted a Full Reserve Study of Arden Hills City Hall Arden Hills, Minnesota and submit our findings in this report. The effective date of this study is the date of our visual, noninvasive inspection, March 13, 2025. We present our findings and recommendations in the following report sections and spreadsheets: • Identification of Property - Segregates all property into several areas of responsibility for repair or replacement • Reserve Expenditures - Identifies reserve components and related quantities, useful lives, remaining useful lives and future reserve expenditures during the next 30 years • Reserve Funding Plan - Presents the recommended Reserve Contributions and year-end Reserve Balances for the next 30 years • Five -Year Outlook - Identifies reserve components and anticipated reserve expenditures during the first five years • Reserve Component Detail - Describes the reserve components, includes photographic documentation of the condition of various property elements, describes our recommendations for repairs or replacement, and includes detailed solutions and procedures for replacements for the benefit of current and future building representatives • Methodology - Lists the national standards, methods and procedures used to develop the Reserve Study • Definitions - Contains definitions of terms used in the Reserve Study, consistent with national standards • Professional Service Conditions - Describes Assumptions and Professional Service Conditions • Credentials and Resources Page 2.1 - Report RESERVE ADVISORS IDENTIFICATION OF PROPERTY Our investigation includes Reserve Components or property elements as set forth in your Declaration or which were identified as part of your request for proposed services. The Expenditure tables in Section 3 list the elements contained in this study. Our analysis begins by segregating the property elements into several areas of responsibility for repair and replacement. Our process of identification helps assure that future building representatives and the management team understand whether reserves or the operating budget fund certain replacements and assists in preparation of the annual budget. We derive these segregated classes of property from our review of the information provided by Management. These classes of property include: • Reserve Components • Long -Lived Property Elements • Operating Budget Funded Repairs and Replacements • Property Maintained by Others We advise the building representatives conduct an annual review of these classes of property to confirm its policy concerning the manner of funding, i.e., from reserves or the operating budget. Reserve Components are defined by CAI as property elements with: • Arden Hills City Hall responsibility • Limited useful life expectancies • Predictable remaining useful life expectancies • Replacement cost above a minimum threshold The following tables depict the items excluded from the Reserve Expenditure plan: Page 2.2 - Report Reserve Advisors, LLC Excluded Components for Arden Hills City Hall Arden Hills, Minnesota Operating Budget Components Repairs normally funded through the Operating Budget and Expenditures less than $6,000 (These relatively minor expenditures have a limited effect on the recommended Reserve Contributions.) The operating budget provides money for the repair and replacement of certain Reserve Components. The Association may develop independent criteria for use of operating and reserve funds. • Air Handling Unit, Mini -Split System, AV Room • Asphalt Pavement, Parking Area, Repairs • Bike Racks • Canopy, Interim Paint Finishes and Repairs • Entrance Monument • Fan Coil Units • Wood Fence, AC Housing Long -Lived Components These elements may not have predictable Remaining Useful Lives or their replacement may occur beyond the scope of this study. The operating budget should fund infrequent repairs. Funding untimely or unexpected replacements from reserves will necessitate increases to Reserve Useful Life Estimated Cost Contributions. Periodic updates of this Reserve Study will help determine the merits of adjusting the Reserve Funding Plan. • Electrical System to 70+ N/A • Foundation Indeterminate N/A • Structural Frame Indeterminate N/A Others Responsibility Components Certain items have been designated as the responsibility of Others to repair or replace. • Fence and Gravel Path, North Perimeter (Neighboring Property) Printed on 4/4/2025 Exclusions Lists - Section 2 -1 of 1 RESERVE ADVISORS 3.RESERVE EXPENDITURES and FUNDING PLAN The tables following this introduction present: Reserve Expenditures • Line item numbers • Total quantities • Quantities replaced per phase (in a single year) • Reserve component inventory • Estimated first year of event (i.e., replacement, application, etc.) • Life analysis showing — useful life — remaining useful life • 2025 local cost of replacement — Per unit — Per phase — Replacement of total quantity • Percentage of future expenditures anticipated during the next 30 years • Schedule of estimated future costs for each reserve component including inflation Reserve Funding Plan • Reserves at the beginning of each year • Total recommended reserve contributions • Estimated interest earned from invested reserves • Anticipated expenditures by year • Anticipated reserves at year end Five -Year Outlook • Line item numbers • Reserve component inventory of only the expenditures anticipated to occur within the first five years • Schedule of estimated future costs for each reserve component anticipated to occur within the first five years The purpose of a Reserve Study is to provide an opinion of reasonable annual Reserve Contributions. Prediction of exact timing and costs of minor Reserve Expenditures typically will not significantly affect the 30-year cash flow analysis. Adjustments to the times and/or costs of expenditures may not always result in an adjustment in the recommended Reserve Contributions. Financial statements prepared by your building, by you or others might rely in part on information contained in this section. For your convenience, we have provided an electronic data file containing the tables of Reserve Expenditures and Reserve Funding Plan. Page 3.1 - Reserve Expenditures and Funding Plan a) :3 s m u r 3 o r c is 'c y c c c O o. 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LO O O V N N M M M L() u'J CO N w V O V O J- N N N N N N N N M M M M M M M M M M V U J J Cl 0 Q (D CD U) a) ry Z a J V Z 0 Z LL W N� LPL W W w N N M O N M O N O co MO coN N O M Z NO N L �O N _O 00 L.L. O N N co U ai N N 1� 70 CD m N N N N N co N O N C LO N O CN LL_ N �� 00 ti M ACV m O m N' CO ~ O CO O CO LO ' 0011 M O O' ti � CA O M� NM 00 CD LC) 00 ' O� rCO j('4 � CV r- ' M N N co v i CV M v � O 6) i O O N O LC') M LO LC) O O O 0-) i CO CO CO -O O N CD O N S CO i M Cr 1- I— O� M i 00 N N LP') W M O 1 M I� CMN i N I, -CD N N C O U � I-- O m O i� L j CO O N Lf") i N 41j LO L17 O M M; LO i L!') 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Sealants) Interior Building Elements 2.100 Elevator Cab Finishes 2.450 Furnishings and Office Equipment, Phased Building Services Elements 3.018 Air Handling Units, Make -Up Air, Capital Repairs 3.320 Elevator, Hydraulic, Pump and Controls 3.820 Security System, Phased Property Site Elements 4.140 Concrete Flatwork, Partial ----------------------------------------------------------------------------------- Anticipated Expenditures, By Year ($721,459 over 5 years) 0 59,083 17,073 21,342 86,434 16,006 59,781 43,521 410,278 7,940 -------------------------------------------------------------------------- 0 140,856 59,083 59,781 461,739 Printed on 4/4/2025 Five -Year Outlook -1 of 1 ;-�of RVE _6 r 4.RESERVE COMPONENT DETAIL The Reserve Component Detail of this Full Reserve Study includes enhanced solutions and procedures for select significant components. This section describes the Reserve Components, documents specific problems and condition assessments, and may include detailed solutions and procedures for necessary capital repairs and replacements for the benefit of current and future building representatives. We advise the building representatives use this information to help define the scope and procedures for repair or replacement when soliciting bids or proposals from contractors. However, the Report in whole or part is not and should not be used as a design specification or design engineering service. Exterior Building Elements Building exterior overview Building exterior overview Building exterior overview Page 4.1 - Reserve Component Detail RESERVE ADVISORS Canopy Line Item: 1.130 Quantity: One steel structure canopy at the main entrance History: The canopy is likely original Condition: Good to fair overall with corrosion and paint peeling evident Canopy at front entrance overview 'lop 7 a Canopy structural column base corrosion &L Corrosion at steel structure weld joints Paint finish peeling Useful Life: Up to 30 years with interim paint finishes and repairs as needed through the operating budget Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Annually: o Inspect and repair damage, vandalism and loose components o Verify lighting is working properly if applicable Page 4.2 - Reserve Component Detail RESERVE ADVISORS Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Roofs, Built-up Line Item: 1.300 Quantity: Approximately 8,720 square feet History: The roof sections are primarily original with approximately 2,200 square feet having been replaced in 2015. The building conducts inspections of the roofs annually. We concur with this preventive maintenance practice and recommend the building continue to fund these inspections through the operating budget. Condition: We were unable to inspect the roof sections due to a lack of access. Management reports a reoccurring leak at an isolated location during rainfall. Built-up roof overview Roof perimeter flashing Roof parapet flashing Page 4.3 - Reserve Component Detail RESERVE ADVISORS Useful Life: Up to 25 years Component Detail Notes: Built-up roofing provides a durable system due to its multi - layer protection. Built-up roofs are composed of asphalt coated roofing sheets installed in layers to add strength to the roofing system. Built-up roofs are an economical option for flat and low -sloped roofs. Contractors can install a new built-up roof in one of two ways: tear -off or an overlay. An overlay is the application of a new roof membrane over an existing roof. This method, although initially more economical, often covers up problems with the deck, flashing and saturated insulation. The tear -off method of replacement includes removal of the existing roofing, flashings and insulation, and installation of a new roofing system. The contractor should follow the manufacturer's directions and specifications upon installation of the roof. The contractor should remove the original insulation if saturated or compacted and apply a new layer of insulation per the manufacturer's instructions. The insulation should fit loosely with gaps no greater than '/4 inch. Gaps will cause failure of the membrane later. Mechanical fastening of the insulation is the best manner of installation. The contractor applies the base sheet of roofing over the insulation board. This sheet is normally 30-pound material. The contractor should start the installation of a roof membrane from the lowest points of the roof. Mechanical fastening and embedding the base sheet in a flood coat of hot asphalt is the best manner of installation. Felt or glass fiber plies saturated with asphalt are usually used for level or low -pitch roofs because of their greater resistance to standing water. A membrane of three- or four -plies is common, the more plies used, the more durable a roof. Preventative Maintenance Notes: We recommend the building maintain a service and inspection contract with a qualified professional and record all documentation of repairs conducted. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Semi-annually: o Note drainage issues with water ponding after 48 hours of rainfall event. Verify scuppers and drains are free of debris. Replace damaged or missing drain covers. o Inspect perimeter flashing for loose fasteners, deflections, and sealant damage o Verify membrane surface is free of ruptures or damage, and areas of extensive blistering or bubbling o Remove oil spills or contaminants from mechanical equipment o In areas of possible foot traffic, remove any sharp debris or trash and note areas of crushed insulation o Ensure ballast is not displaced near roofing corners, edges and near mechanical equipment o If frequency of leaks increase or location of water infiltration is unknown, we recommend the consideration of a thermal image inspection Page 4.4 - Reserve Component Detail RESERVE ADVISORS Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Walls, Mason Line Item: 1.820 Quantity: Approximately 6,700 square feet of masonry comprises the exterior walls History: No reported occurrences of significant coordinated repairs. Management informs us the sealants have been replaced on an as needed basis. Condition: Good to fair overall with the following evident: • Minimal previous repairs evident • Efflorescence is not visible • Lintels exhibit corrosion and paint finish peeling/deterioration • Masonry exhibits isolated occurrences of cracks • Masonry exhibits isolated occurrences of spalls • No significant mortar deterioration is evident • Mortar joints are tooled • Weeps without through -wall flashing is evident at lintels • Sealants at windows, doors and control joints in good overall condition Masonry fagade overview Control joint sealant in good condition Page 4.5 - Reserve Component Detail RESERVE ADVISORS Steel lintel above door Minor lintel rust Steel support lintel corrosion Steel support lintel Steel support lintel corrosion Steel support lintel corrosion Page 4.6 - Reserve Component Detail RESERVE ADVISORS Sealant failure between masonry fagade and concrete flatwork Brick displacement beneath window Brick deterioration along wall base Sealant failure between masonry fagade and concrete flatwork Mortar crack Minor brick spall Useful Life: We advise a complete inspection of the masonry and related masonry repairs every 10- to 15-years to forestall deterioration. Page 4.7 - Reserve Component Detail RESERVE ADVISORS Component Detail Notes: Common types of masonry deterioration include efflorescence, spalling, joint deterioration and cracking. The primary cause of efflorescence, cracks and face spall is water infiltration, therefore prevention of water infiltration is the principal concern for the maintenance of masonry applications. Repointing is a process of raking and cutting out defective mortar to a depth of not less than '/2 inch nor more than 3/4 inch and replacing it with new mortar. Face grouting is the process of placing mortar over top of the existing mortar. We advise against face grouting because the existing, often deteriorated mortar does not provide a solid base for the new mortar. New mortar spalls at face grouted areas will likely occur. One purpose of a mortar joint is to protect the masonry by relieving stresses within the wall caused by expansion, contraction, moisture migration and settlement. Repointed mortar joints are more effective if the mortar is softer and more permeable than the masonry units, and no harder or less permeable than the existing mortar. The masonry contractor should address these issues within the proposed scope of work. We recommend an inspection, partial repair and replacement of the steel lintels. Lintels are structural supports or beams above windows and doors. Fatigued lintels also allow the direct penetration of storm water into the wall assembly. These inspections should locate areas of rust on the lintels and cracks or other structural damage to the walls around lintels. The contractor should remove any areas of rust, prime and paint these lintels. Paint protects and maximizes the remaining useful life of the lintels and therefore the exterior wall systems. Structural damage can eventually lead to costly replacements of lintels and surrounding wall systems. The following diagram details a typical metal lintel and weep system and may not reflect the actual configuration at Arden Hills City Hall: MASONRY WALL, METAL LINTEL AND WEEP SYSTEM DETAIL Building Substrate Building Paper Through Wall Flashing Metal Lintel ■__ Weep Mortar Joint _ Masonry Veneer ■__r Sealant __NOW Window Frame ■__W © Reserve Advisors Page 4.8 - Reserve Component Detail RESERVE ADVISORS Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Our cost includes the following activities: • Complete inspection of the masonry • Repointing of up to five percent (5%) of the masonry • Replacement of a limited amount of the masonry (The exact amount of area in need of replacement will be discretionary based on the actual future conditions and the desired appearance.) • Replacement/flashing installation at up to five percent (5%) of the metal lintels • Paint applications to the metal lintels (approximately 500 linear feet) • Replacement of up to fifty percent (50%) of the sealants at the window and door perimeters Windows and Doors Line Item: 1.980 Quantity: Approximately 2,850 square feet History: The windows and doors are original Condition: Good overall with no significant deterioration evident Main entrance doors and window Aluminum frame windows Page 4.9 - Reserve Component Detail RESERVE ADVISORS Aluminum frame windows Corrosion at steel door frame Useful Life: Up to 40 years Metal service door Component Detail Notes: Construction includes the following: • Aluminum frames • Dual pane glass The following schematic depicts the typical components of a window system although it may not reflect the actual configuration at Arden Hills City Hall: Page 4.10 - Reserve Component Detail RESERVE ADVISORS WINDOW DETAIL Sealant at Glass/Frame Intersection Window Sash Window Frame Sealant at Frame Perimeter Mullion Glass Panes ilding Facade © Reserve Advisors Properly designed window and door assemblies anticipate the penetration of some storm water beyond the gaskets. This infiltrated storm water collects in an internal drainage system and drains, or exits, the frames through weep holes. These weep holes can become clogged with dirt or if a sealant is applied, resulting in trapped storm water. However, as window frames, gaskets and sealants deteriorate, leaks into the interior can result. The windows and doors will eventually need replacement or major capital repairs to prevent water infiltration and damage from wind driven rain. The thermal efficiencies of the window and door assemblies are affected by their design and construction components. These components include glazings, thickness of air space between glazings, low -conductivity gas, tinted coatings, low-e coatings and thermal barriers. The building should thoroughly investigate these component options at the time of replacement. Some manufacturers may include these components as part of the standard product and other manufacturers may consider these components as options for an additional cost. Arden Hills City Hall should review the specifications provided by the manufacturers to understand the thermal design and construction components of the proposed assemblies. Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: Annually: o Inspect and repair loose weather stripping and/or lock damage o Inspect for broken glass and damaged screens o Record instances of water infiltration, trapped moisture or leaks Page 4.11 - Reserve Component Detail RESERVE ADVISORS • As -needed: o Verify weep holes are unobstructed and not blocked with dirt or sealant, if applicable o Replace damaged or deteriorated sliding glass rollers, if applicable Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Interior Building Elements Ceilings, Acoustical Tiles, Grid and Lightin Line Item: 2.060 Quantity: Approximately 6,550 square feet History: The acoustic ceiling tiles are original Condition: Good to fair overall with isolated occurrences of damage evident Acoustic ceiling tiles and lighting Useful Life: Up to 30 years Priority/Criticality: Per Management discretion i Ceiling tile damage Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Page 4.12 - Reserve Component Detail RESERVE ADVISORS Elevator Cab Finishes Line Item: 2.100 Quantity: One elevator; the cab finishes consist of: Carpet floor coverings Laminate wall coverings Acrylic ceiling finishes History: The elevator cab finishes are original Condition: Good overall Elevator cab floor finish Useful Life: Up to 20 years Priority/Criticality: Per Management discretion Elevator cab wall and ceiling finishes Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We recommend the building fund interim replacement of the carpet floor coverings through the operating budget. Floor Coverings, Carpet Line Item: 2.200 Quantity: Approximately 800 square yards (Contractor measurements will vary from the actual floor area due to standard roll lengths, patterns and installation waste.) History: The carpet floor coverings are original Condition: Good overall with no significant deterioration evident Page 4.13 - Reserve Component Detail RESERVE ADVISORS Carpet floor covering overview Useful Life: 10- to 15-years Carpet floor covering overview Carpet floor covering overview Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Floor Coverings, Tile Line Item: 2.240 Quantity: Approximately 320 square yards History: The tile floor coverings are original Condition: Good overall with no significant deterioration evident Page 4.14 - Reserve Component Detail RESERVE ADVISORS Tile floor covering overview Tile floor covering overview Useful Life: Up to 30 years although replacement of tile is often based on discretionary redecorating prior to the tile reaching the end of its useful life. Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. The building should fund regrouting of the tiles through the operating budget if necessary. Furnishings and Office Equipment Line Item: 2.450 Quantity: Furnishings and office equipment include but are not limited to the following elements: • Artwork and decor • Chairs • Computers and monitors • Cubicle partitions • Desks • Printers • Sofas • Tables • Telephones • Televisions History: The furnishings and equipment likely vary in age Condition: Reported satisfactory Page 4.15 - Reserve Component Detail 5 _0 r Lobby furnishings Conference room furnishings F T Bottom floor furnishings Meeting room furnishings Conference room furnishings piilll noon loom mom Typical cubicle furnishings and equipment Page 4.16 - Reserve Component Detail RESERVE ADVISORS Commercial printer Useful Life: Varies significantly up to 20 years Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Due to varied uses, ages and useful lives, we recommend budgeting for phased partial replacements of the furnishings and equipment. Kitchen Line Item: 2.520 Quantity: Components of the bottom floor kitchen include: • Cabinets and countertops • Appliances including refrigerator, microwave and sink History: The kitchen components are likely original Condition: Reported satisfactory Useful Life: Renovation up to every 25 years Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Page 4.17 - Reserve Component Detail RESERVE ADVISORS Paint Finishes, Walls and Ceilings Line Item: 2.800 Quantity: Approximately 25,550 square feet on the walls and ceilings History: The paint finishes are original Condition: Fair overall with cracks and scuffs evident Wall paint finishes Wall crack Wall crack Page 4.18 - Reserve Component Detail Wall scuffs Wall crack Wall scuffs Useful Life: 10- to 15-years Priority/Criticality: Per Management discretion Ceiling crack Wall scuffs Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Page 4.19 - Reserve Component Detail Rest Rooms Line Item: 2.900 Quantity: Four rest rooms. The rest room components include: • Tile floor coverings and partial wall coverings • Paint finishes on walls and ceilings • Light fixtures • Plumbing fixtures History: The rest room finishes and fixtures are original Condition: Good to fair overall Rest room overview Corrosion at partition Useful Life: Renovation up to every 25 years Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Building Services Elements Air Handling Units, Capital Repairs Line Items: 3.018 and 3.050 Quantity: Three make-up air handling units History: The make-up air units are original Conditions: Reported satisfactory without significant operational deficiencies Page 4.20 - Reserve Component Detail RESERVE ADVISORS Make-up air handling unit Make-up air handling unit Make-up air handling unit Useful Life: The make-up air handling units have a useful life of up to and possibly beyond 50 years. This useful life is dependent upon the timely conduction of capital repairs up to every 10 years. Preventative Maintenance Notes: We recommend adhering to the manufacturer's recommended maintenance plan. We also recommend maintaining a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the unit's age, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Semi-annually: o Lubricate motors and bearings o Change or clean air filters as needed o Inspect base pan, cabinet and clear obstructions as necessary • Annually: o Clean drain pans, clean fan assembly, inspect fan drive system and controls o Inspect and clean accessible ductwork as needed o Check fan belt alignment and tension Page 4.21 - Reserve Component Detail RESERVE ADVISORS Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Capital repairs may include replacement of the coils, controls and dampers. Boilers, Building Heat Line Item: 3.105 Quantity: Two Laars gas -fired boilers History: The boilers date to 2020 Condition: Reported satisfactory without operational deficiencies Building heat boilers Useful Life: 18- to 25-years Component Detail Notes: The boilers have an input capacity of 399-MBH (thousand British Thermal Units per hour) each and an efficiency of ninety-seven percent (97%). The lack of replacement parts, increased efficiencies of new units, increased maintenance costs and corrosion of components will eventually justify complete replacement. Preventative Maintenance Notes: We recommend adhering to the manufacturer's recommended maintenance plan. We also recommend maintaining a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the unit's age, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Weekly: o Inspect for leaking water around boilers o Check temperature readings Page 4.22 - Reserve Component Detail RESERVE ADVISORS o Verify vent is unobstructed o Conduct boiler blowdown to minimize corrosion and remove suspended solids in system o Clean pilot and burner assemblies • Monthly: o Check water and pressure levels o Check controls and switches for proper operating o Check and inspect condensate drain o Check all gaskets for tight sealing • Annually: o Conduct full inspection of burners and flues o Clean and inspect tubes to reduce scaling o Inspect any pressure relief valves o Clean and recondition feed water pumps o Inspect electrical terminals and controls o Seal doors/access panels o Adjust air/fuel ratios as needed Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Our estimate of cost includes an allowance for replacement of the controls. Condensinq Units Line Item: 3.240 Quantity: Three Trane air-cooled condensing units with cooling capacities that range from 10- to 25-tons History: The 25-ton unit dates to 2020, and the 10-ton units date to 2021 Condition: Reported satisfactory Page 4.23 - Reserve Component Detail RESERVE ADVISORS Condensing unit Condensing unit Useful Life: 20- to 25-years Condensing unit Preventative Maintenance Notes: We recommend adhering to the manufacturer's recommended maintenance plan. We also recommend maintaining a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the unit's age, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Semi-annually: • Inspect condenser base and piping insulation • Inspect for excessive vibrations or unusual noises • Annually: • Clean coils and drain pans, clean fan assembly, check refrigerant charge, inspect fan drive system and controls • Clean debris from inside cabinet, inspect condenser compressor and associated tubing for damage Priority/Criticality: Defer only upon opinion of independent professional or engineer Page 4.24 - Reserve Component Detail RESERVE ADVISORS Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Elevator, Hydraulic Line Items: 3.320 and 3.330 Quantity: One hydraulic passenger elevator History: The elevator components are original Condition: Reported satisfactory and service interruptions are reportedly infrequent Useful Life: Pumps and controls have a useful life of up to 30 years. Cylinders have a useful life of up to 45 years. Component Detail Notes: Major components in a hydraulic elevator system include the pump, controls, cylinder, fluid reservoir and a valve between the cylinder and reservoir. Once activated by the elevator controls, the pump forces hydraulic fluid from the reservoir into the cylinder. The piston within the cylinder rises lifting the elevator cab. The elevator cab lowers at a controlled rate when the controls open the valve. Preventative Maintenance Notes: We recommend adhering to the manufacturer's recommended maintenance plan. We also recommend maintaining a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the unit's age, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Ongoing- 0 Maintain a maintenance contract with a qualified professional for the elevator(s) and follow the manufacturer's specific recommended maintenance plan adhering to local, state, and/or federal inspection guidelines • As -needed: o Keep an accurate log of all repairs and inspection dates o Inspect and adjust misaligned door operators o Check for oil leaks or stains near the pump housing and confirm oil levels are adequate o Clear and remove any items located in the elevator machine room(s) not associated with the elevator components (These rooms should never be used for storage) o Lubricate the hydraulic cylinders o Inspect electrical components for signs of overheating or failure o Inspect spring buffers in elevator pit for signs of corrosion or loose attachments o Ensure air temperature and humidity of machine/pump housing room meets the designated specified range for proper operation Page 4.25 - Reserve Component Detail RESERVE ADVISORS o Ensure all call buttons are in working condition o Check elevator cabs for leveling accuracy to prevent tripping hazards Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We anticipate the following hydraulic elevator system components will require replacement: • Cab control panel • Door operator • Hallway panels/buttons • Microprocessor based controller • Pump (Power Unit) These costs may vary based on the desired scope of the actual replacements, changes in technology and requirements of local codes or ordinances at the actual times of replacements. However, we judge our estimated costs sufficient to budget appropriate reserves at this time. The building should require the contractor to verify that elevator component replacements include all of the necessary features for the latest in elevator code compliance. Life Safetv Svstem Line Items: 3.555 and 3.560 Quantity: The life safety system at Arden Hills City Hall includes the following components: • Audio/visual fixtures • Control panel • Detectors • Emergency light fixtures • Exit light fixtures • Pull stations • Wiring History: The life safety system devices and control panel are likely original Conditions: Reported satisfactory Page 4.26 - Reserve Component Detail Life safety system devices Control panel Defibrillator Useful Life: Up to 25 years for the devices and up to 15 years for the control panel Preventative Maintenance Notes: We recommend the building obtain and adhere to the manufacturer's recommended maintenance plan. In accordance with NFPA 72 (National Fire Alarm and Signaling Code) we also recommend the building maintain a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the age of the components, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Semi-annually: o Inspect and test all components and devices, including, but not limited to, control panels, annunciators, detectors, audio/visual fixtures, signal transmitters and magnetic door holders o Test backup batteries • As -needed: o Ensure clear line of access to components such as pull stations o Ensure detectors are properly positioned and clean of debris Priority/Criticality: Defer only upon opinion of independent professional or engineer Page 4.27 - Reserve Component Detail RESERVE ADVISORS Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Changes in technology or building codes may make a replacement desirable prior to the end of the functional life. Our estimate of future cost considers only that amount necessary to duplicate the same functionality. Local codes or ordinances at the actual time of replacement may require a betterment as compared to the existing system. A betterment could result in a higher, but at this time unknown, cost of replacement. Securitv Svstem Line Item: 3.820 Quantity: Arden Hills City Hall utilizes the following security system components: • Automated proximity reader system • Cameras • Multiplexer • Recorder History: The fob access readers are original and the security cameras likely vary in age Condition: Reported satisfactory Security camera Useful Life: 10- to 15-years Fob access reader Preventative Maintenance Notes: We recommend the building obtain and adhere to the manufacturer's recommended maintenance plan. The required preventative maintenance may vary in frequency and scope based on the unit's age, operational condition, or changes in technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Monthly- 0 Check cameras for proper focus, fields of view are unobstructed and camera and lenses are clean and dust -free Page 4.28 - Reserve Component Detail RESERVE ADVISORS o Check recording equipment for proper operation o Verify monitors are free from distortion with correct brightness and contrast • Annually: o Check exposed wiring and cables for wear, proper connections and signal transmission o Check power connections, and if applicable, functionality of battery power supply systems Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. The building should anticipate replacement of up to fifty percent (50%) of the security system components per event. Water Heater Line Item: 3.940 Quantity: One A.O. Smith gas -fired heater History: The water heater dates to 2021 Condition: Reported satisfactory Domestic water heater Useful Life: 15- to 20-years Component Detail Notes: The heater has an input capacity of 100-MBH (thousand British Thermal Units per hour) to generate domestic hot water. Preventative Maintenance Notes: We recommend adhering to the manufacturer's recommended maintenance plan. We also recommend maintaining a maintenance contract with a qualified professional. The required preventative maintenance may vary in frequency and scope based on the unit's age, operational condition, or changes in Page 4.29 - Reserve Component Detail RESERVE ADVISORS technology. We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Weekly: o Inspect for leaking water around boilers o Check temperature readings o Verify vent is unobstructed o Conduct boiler blowdown to minimize corrosion and remove suspended solids in system o Clean pilot and burner assemblies • Monthly: o Check water and pressure levels o Check controls and switches for proper operating o Check and inspect condensate drain o Check all gaskets for tight sealing • Annually: o Conduct full inspection of burners and flues o Clean and inspect tubes to reduce scaling o Inspect any pressure relief valves o Inspect electrical terminals and controls Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Our estimate of cost includes an allowance for replacement of controls. Property Site Elements Asphalt Pavement, Repaving Line Item: 4.045 Quantity: Approximately 3,000 square yards of asphalt pavement at the parking area History: The parking area was repaved in 2022 Condition: Good overall with isolated occurrences of cracks Page 4.30 - Reserve Component Detail RESERVE ADVISORS Asphalt pavement at parking area overview Pavement crack Pavement crack Useful Life: 15- to 20-years with the benefit of timely crack repairs and patching Component Detail Notes: The initial installation of asphalt uses at least two lifts, or two separate applications of asphalt, over the base course. The first lift is the binder course. The second lift is the wearing course. The wearing course comprises a finer aggregate for a smoother, more watertight finish. The following diagram depicts the typical components although it may not reflect the actual configuration at Arden Hills City Hall-. Page 4.31 - Reserve Component Detail RESERVE ADVISORS ASPHALT DIAGRAM Sealcoat or Wearing Surface Asphalt Overlay Not to Exceed 1 .5 inch Thickness per Lift or Layer Original Pavement Inspected and milled until sound pavement is found, usually comprised of two layers Compacted Crushed Stone or Aggregate Base Subbase of Undisturbed Native Soils Compacted to 95% dry density O Reserve Advisors The manner of repaving is either a mill and overlay or total replacement. A mill and overlay is a method of repaving where cracked, worn and failed pavement is mechanically removed or milled until sound pavement is found. A new layer of asphalt is overlaid atop the remaining base course of pavement. Total replacement includes the removal of all existing asphalt down to the base course of aggregate and native soil followed by the application of two or more new lifts of asphalt. We recommend mill and overlayment on asphalt pavement that exhibits normal deterioration and wear. We recommend total replacement of asphalt pavement that exhibits severe deterioration, inadequate drainage, pavement that has been overlaid multiple times in the past or where the configuration makes overlayment not possible. Based on the apparent visual condition and configuration of the asphalt pavement, we recommend the total replacement method of repaving at Arden Hills City Hall. Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Annually: o Inspect for settlement, large cracks and trip hazards, and ensure proper drainage o Repair areas which could cause vehicular damage such as potholes • As needed: o Perform crack repairs and patching Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Page 4.32 - Reserve Component Detail RESERVE ADVISORS Concrete Curbs and Gutters Line Item: 4.110 Quantity: Approximately 1,400 linear feet Condition: Good overall with isolated occurrences of cracks evident Concrete curb overview Concrete crack and minor damage Concrete crack Useful Life: Up to 65 years although interim deterioration of areas is common Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Annually: o Inspect and repair major cracks, spalls and trip hazards o Mark with orange safety paint prior to replacement or repair o Repair or perform concrete leveling in areas in immediate need of repair or possible safety hazard Page 4.33 - Reserve Component Detail RESERVE ADVISORS Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We estimate that up to 420 linear feet of curbs and gutters, or thirty percent (30%) of the total, will require replacement during the next 30 years. Concrete Flatwork Line Item: 4.140 Quantity: Approximately 5,400 square feet of concrete flatwork Condition: Good overall with isolated occurrences of cracks and spalls evident Concrete sidewalk overview Minor concrete spall `;_ 1 Concrete patio overview r 4 Cracks at condensing unit housing Useful Life: Up to 65 years although interim deterioration of areas is common Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: Page 4.34 - Reserve Component Detail RESERVE ADVISORS • Annually: o Inspect and repair major cracks, spalls and trip hazards o Mark with orange safety paint prior to replacement or repair o Repair or perform concrete leveling in areas in immediate need of repair or possible safety hazard Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. We estimate that up to 1,620 square feet of concrete sidewalks, or thirty percent (30%) of the total, will require replacement during the next 30 years. Irrigation System Line Item: 4.420 Quantity: One irrigation system History: The irrigation system is original Condition: Satisfactory operational condition and Management does not report any deficiencies Useful Life: Up to and sometimes beyond 40 years Component Detail Notes: Irrigation systems typically include the following components: • Electronic controls (timer) • Impact rotors • Network of supply pipes • Pop-up heads • Valves Arden Hills City Hall should anticipate interim and partial replacements of the system network supply pipes and other components as normal maintenance to maximize the useful life of the irrigation system. The building should fund these ongoing seasonal repairs through the operating budget. Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Semi-annually: o Conduct seasonal repairs which includes valve repairs, controller repairs, partial head replacements and pipe repairs o Blow out irrigation water lines and drain building exterior faucets each fall if applicable Priority/Criticality: Defer only upon opinion of independent professional or engineer Page 4.35 - Reserve Component Detail RESERVE ADVISORS Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Liaht Poles and Fixtures Line Item: 4.560 Quantity: Five poles with light fixtures History: The light poles and fixtures date to 2022 Condition: Good overall Light pole with fixtures Useful Life: Up to 25 years Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • As -needed: o Inspect and repair broken or dislodged fixtures, and leaning or damaged poles o Replaced burned out bulbs as needed Priority/Criticality: Per Management discretion Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Page 4.36 - Reserve Component Detail RESERVE ADVISORS Retaining Wall, Concrete Line Item: 4.735 Quantity: Approximately 300 square feet at the rear elevation patio History: The retaining wall is original and the age of the coating is unknown. Condition: Good to fair overall with cracks evident Concrete retaining wall overview Wall cracks Concrete cracks and coating delamination Useful Life: Concrete retaining walls have indeterminate useful lives. However, we recommend the building plan for inspections, coating applications and capital repairs every 10- to 15-years to forestall deterioration. Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Our cost includes an allowance for an inspection and crack repairs of up to ten percent (10%). Updates of this Reserve Study will continue to monitor the rate of deterioration and incorporate any available inspection reports. Page 4.37 - Reserve Component Detail RESERVE ADVISORS Retaining Wall, Masonry Line Item: 4.745 Quantity: Approximately 100 square feet History: The retaining wall is original Condition: Good overall Masonry retaining wall overview Useful Life: Up to 35 years Component Detail Notes: Properly constructed interlocking masonry retaining walls utilize geosynthetic reinforcement and a drainage system to stabilize the wall and prevent the buildup of hydrostatic pressure behind the wall. Water stains may indicate inadequate drainage or blocked drainage from behind the wall. The following schematic depicts the typical components of a retaining wall system although it may not reflect the actual configuration at Arden Hills City Hall: Page 4.38 - Reserve Component Detail RESERVE ADVISORS MASONRY RETAINING WALL DETAIL Cap Unit Drainage Fill Modular Blocks Drain Pipes Geosynthetic Reinforcement Retained Backfill Reinforced Backfill Excavation Line Footing © Reserve Advisors Preventative Maintenance Notes: We note the following select recommended preventative maintenance activities to maximize the remaining useful life: • Annually: o Inspect and repair leaning sections or damaged areas o Water stains which may indicate possible blocked drainage should be investigated further o Inspect and repair erosion at the wall base and backside Priority/Criticality: Defer only upon opinion of independent professional or engineer Expenditure Detail Notes: Expenditure timing and costs are depicted in the Reserve Expenditures table in Section 3. Reserve Study Update An ongoing review by Management and an Update of this Reserve Study are necessary to ensure an equitable funding plan since a Reserve Study is a snapshot in time. Many variables change after the study is conducted that may result in significant overfunding or underfunding the reserve account. Variables that may affect the Reserve Funding Plan include, but are not limited to: • Deferred or accelerated capital projects based on Management discretion • Changes in the interest rates on reserve investments • Changes in the local construction inflation rate Page 4.39 - Reserve Component Detail RESERVE ADVISORS • Additions and deletions to the Reserve Component Inventory • The presence or absence of maintenance programs • Unusually mild or extreme weather conditions • Technological advancements Periodic updates incorporate these variable changes since the last Reserve Study or Update. We recommend the building representatives budget for an Update to this Reserve Study every three years. Budgeting for an Update demonstrates Management's objective to continue fulfilling its fiduciary responsibility to maintain the commonly owned property and to fund reserves appropriately. Page 4.40 - Reserve Component Detail RESERVE ADVISORS 5. METHODOLOGY Reserves for replacement are the amounts of money required for future expenditures to repair or replace Reserve Components that wear out before the entire facility or project wears out. Reserving funds for future repair or replacement of the Reserve Components is also one of the most reliable ways of protecting the value of the property's infrastructure and marketability. Arden Hills City Hall can fund capital repairs and replacements in any combination of the following: 1. Increases in the operating budget during years when the shortages occur 2. Loans using borrowed capital for major replacement projects 3. Level annual reserve assessments annually adjusted upward for inflation to increase reserves to fund the expected major future expenditures 4. Special assessments We do not advocate special assessments or loans unless near term circumstances dictate otherwise. Although loans provide a gradual method of funding a replacement, the costs are higher than if the Association were to accumulate reserves ahead of the actual replacement. Interest earnings on reserves also accumulate in this process of saving or reserving for future replacements, thereby defraying the amount of gradual reserve collections. We advocate the third method of Level Monthly Reserve Assessments with relatively minor annual adjustments. The method ensures that Owners pay their "fair share" of the weathering and aging of the commonly owned property each year. Level reserve assessments preserve the property and enhance the resale value of the homes. This Reserve Study is in compliance with and exceeds the National standards' set forth by the Association of Professional Reserve Analysts (APRA) fulfilling the requirements of a "Level I Full Reserve Study." These standards require a Reserve Component to have a "predictable remaining Useful Life." Estimating Remaining Useful Lives and Reserve Expenditures beyond 30 years is often indeterminate. Long -Lived Property Elements are necessarily excluded from this analysis. We considered the following factors in our analysis: • The Cash Flow Method to compute, project and illustrate the 30-year Reserve Funding Plan • Loca12 costs of material, equipment and labor • Current and future costs of replacement for the Reserve Components • Costs of demolition as part of the cost of replacement • Local economic conditions and a historical perspective to arrive at our estimate of long-term future inflation for construction costs in Arden Hills, Minnesota at an annual inflation rate3. Isolated or regional markets of Identified in the APRA "Standards - Terms and Definitions" and the CAI "Terms and Definitions". 2 See Credentials for additional information on our use of published sources of cost data. 3 Derived from Marshall & Swift, historical costs and the Bureau of Labor Statistics. Page 5.1 - Methodology RESERVE ADVISORS greater construction (development) activity may experience slightly greater rates of inflation for both construction materials and labor. • The past and current maintenance practices of Arden Hills City Hall and their effects on remaining useful lives • Financial information provided by the Association pertaining to the cash status of the reserve fund and budgeted reserve contribution • The anticipated effects of appreciation of the reserves over time in accord with a return or yield on investment of your cash equivalent assets. (We did not consider the costs, if any, of Federal and State Taxes on income derived from interest and/or dividend income). • The Funding Plan excludes necessary operating budget expenditures. It is our understanding that future operating budgets will provide for the ongoing normal maintenance of Reserve Components. Updates to this Reserve Study will continue to monitor historical facts and trends concerning the external market conditions. Page 5.2 - Methodology RESERVE ADVISORS 6. CREDENTIALS HISTORY AND DEPTH OF SERVICE Founded in 1991, Reserve Advisors is the leading provider of reserve studies, insurance appraisals, developer turnover transition studies, expert witness services, and other engineering consulting services. Clients include community associations, resort properties, hotels, clubs, non- profit organizations, apartment building owners, religious and educational institutions, and office/commercial building owners in 48 states, Canada and throughout the world. The architectural engineering consulting firm was formed to take a leadership role in helping fiduciaries, boards, and property managers manage their property like a business with a long-range master plan known as a Reserve Study. Reserve Advisors employs the largest staff of Reserve Specialists with bachelor's degrees in engineering dedicated to Reserve Study services. Our founders are also founders of Community Associations Institute's (CAI) Reserve Committee that developed national standards for reserve study providers. One of our founders is a Past President of the Association of Professional Reserve Analysts (APRA). Our vast experience with a variety of building types and ages, on -site examination and historical analyses are keys to determining accurate remaining useful life estimates of building components. No Conflict of Interest - As consulting specialists, our independent opinion eliminates any real or perceived conflict of interest because we do not conduct or manage capital projects. TOTAL STAFF INVOLVEMENT Several staff members participate in each assignment. The responsible advisor involves the staff through a Team Review, exclusive to Reserve Advisors, and by utilizing the experience of other staff members, each of whom has served hundreds of clients. We conduct Team Reviews, an internal quality assurance review of each assignment, including: the inspection; building component costing; lifing; and technical report phases of the assignment. Due to our extensive experience with building components, we do not have a need to utilize subcontractors. OUR GOAL To help our clients fulfill their fiduciary responsibilities to maintain property in good condition. VAST EXPERIENCE WITH A VARIETY OF BUILDINGS Reserve Advisors has conducted reserve studies for a multitude of different communities and building types. We've analyzed thousands of buildings, from as small as a 3,500-square foot day care center to a 2,600,000-square foot 98-story highrise. We also routinely inspect buildings with various types of mechanical systems such as simple electric heat, to complex systems with air handlers, chillers, boilers, elevators, and life safety and security systems. We're familiar with all types of building exteriors as well. Our well -versed staff regularly identifies optimal repair and replacement solutions for such building exterior surfaces such as adobe, brick, stone, concrete, stucco, EIFS, wood products, stained glass and aluminum siding, and window wall systems. OLD TO NEW Reserve Advisors' experience includes ornate and vintage buildings as well as modern structures. Our specialists are no strangers to older buildings. We're accustomed to addressing the unique challenges posed by buildings that date to the 1800's. We recognize and consider the methods of construction employed into our analysis. We recommend appropriate replacement programs that apply cost effective technologies while maintaining a building's character and appeal. Page 6.1 - Credentials RESERVE ADVISORS ROBERT A. SCHWANKL, RS Responsible Advisor CURRENT CLIENT SERVICES Robert A. Schwankl, a Mechanical Engineer, is an Advisor for Reserve Advisors, LLC. Mr. Schwankl is responsible for the inspection and analysis of the condition of clients' property, and recommending engineering solutions to prolong the lives of the components. He also forecasts capital expenditures for the repair and/or replacement of the property components and prepares technical reports on assignments. He is responsible for conducting Life Cycle Cost Analysis and Capital Replacement Forecast services and the preparation of Reserve Study Reports for condominiums, townhomes, and homeowners associations. The following is a partial list of clients served by Robert Schwankl demonstrating his breadth of experiential knowledge of community associations in construction and related buildings systems. Regatta Wayzata Bay Residence Owners' Association - This mid -rise, located in Wayzata, Minnesota, was built in 2014 and contains a combination of flat and sloped roof systems, multiple community rooms, a community rooftop plaza and a parking garage. Emerald Gardens Association — This multi -building 212-unit condominium association contains multiple underground garages, elevated concrete patios and a variety of siding comprise the building facade. Innsbruck North Townhouse Association - Located in Fridley, Minnesota, this property contains 282 units in 75 buildings and was built in 1973. This property contains a playground, a tennis court, a community club house and pool area. Widsten Townhomes Association - Built from 1996 to 1998 and located in Wayzata, Minnesota, this property contains a diverse style of townhome and rowhome buildings containing a combination of masonry and cedar shake siding as well as cedar shake roofs. Robert recently worked with the Association to incorporate future reserve allowances for their recently constructed community plaza added to the center of the property. Rose Court Carriage Homes Association - This seven building, 32-unit property located in Minneapolis has a combination of composite hardboard siding and wood trim as well as asphalt shingle roofs. The property utilizes four large masonry retaining walls at the perimeter of the property which have an extensive history of ongoing repairs, maintenance and partial replacements to maintain the structural integrity of the retention system. The Lakes at Maple Grove Townhome Association - Located in Maple Grove, Minnesota, this townhome community contains 83 units across 14 buildings comprising of a combination of clapboard and shake profile vinyl siding as well as cantilevered wood balconies. This property also has two large retaining walls at the west perimeter with a history of ongoing repairs and partial replacements. PRIOR RELEVANT EXPERIENCE Before joining Reserve Advisors, LLC, Mr. Schwankl attended the University of St. Thomas in St. Paul, Minnesota where he attained his Bachelor of Science degree in Mechanical Engineering. EDUCATION University of St. Thomas — B.S. Mechanical Engineering PROFESSIONAL AFFILIATIONS / DESIGNATIONS Reserve Specialist (RS) — Community Association Institute (CAI) Page 6.2 - Credentials RESERVE ADVISORS KEARY D. WASS, PE, RS West Quality Assurance Engineer CURRENT CLIENT SERVICES Keary D. Wass, a Civil Engineer, is the Director of Product Development for Reserve Advisors. Mr. Wass has been with Reserve Advisors since 2014 and is responsible for the inspection and analysis of the condition of clients' property, and recommending engineering solutions to prolong the lives of the components. He also forecasts capital expenditures for the repair and/or replacement of the property components and prepares technical reports on assignments. He is responsible for conducting Life Cycle Cost Analysis and Capital Replacement Forecast services and the preparation of Reserve Study Reports for apartments, high rises, condominiums, townhomes and homeowners associations. Mr. Wass frequently serves as the Quality Assurance Review Coordinator for all types of developments. The following is a partial list of clients served by Keary Wass demonstrating his breadth of experiential knowledge of community associations in construction and related buildings systems. Frisco Stonewater Crossing Homeowners Association is a 243 unit homeowners association located in Frisco, Texas. This development boasts an impressive in -ground pool, pool house and large playground. It also has two ponds surrounded by decorative concrete retaining walls. 1301 Canyon Condominium Association is a 31 unit mixed use midrise condominium building located in Boulder, Colorado. This building comprises of a shared underground parking structure, hydraulic elevators and building mechanical systems. The Association maintains the common area hallways and flat roof system. 311 Superior Homeowners' Association is a 33 unit mixed use midrise condominium building located in Duluth, Minnesota. Located in downtown Duluth, this building comprises of on - grade and elevated parking structures, lobbies, flat roofs, building mechanical systems, elevators and common area hallways. Woods at Elk River Station is a townhome style development comprising of 298 units in 41 buildings located in Elk River, Minnesota. This townhome style development maintains the asphalt shingle roof systems, driveway pavement and siding. Additionally they provide amenities including playground equipment, a community gazebo and a common area pond. PRIOR RELEVANT EXPERIENCE Before joining Reserve Advisors, Mr. Wass worked as a civil engineer for a construction engineering firm specializing in the repair and construction of underground structures. He was responsible for soil condition analysis, inspection of existing structures, repair and new construction design, and construction oversight of a variety of municipal and private engineering projects. Mr. Wass attended the University of Minnesota in Minneapolis, Minnesota where he attained his Bachelor of Science degree in Civil Engineering. At the University of Minnesota, Mr. Wass performed undergraduate research in the field of non-destructive testing of rigid pavements. EDUCATION University of Minnesota - B.S. Civil Engineering PROFESSIONAL AFFILIATIONS Professional Engineer (PE) - Minnesota Board of Architecture, Engineering, Land Surveying Landscape Architecture, Geoscience and Interior Design (AELSLAGID) Reserve Specialist (RS) - Community Associations Institute Page 6.3 - Credentials RESERVE ADVISORS ALAN M. EBERT, P.E., PRA, RS Director of Quality Assurance CURRENT CLIENT SERVICES Alan M. Ebert, a Professional Engineer, is the Director of Quality Assurance for Reserve Advisors. Mr. Ebert is responsible for the management, review and quality assurance of reserve studies. In this role, he assumes the responsibility of stringent report review analysis to assure report accuracy and the best solution for Reserve Advisors' clients. Mr. Ebert has been involved with thousands of Reserve Study assignments. The following is a partial list of clients served by Alan Ebert demonstrating his breadth of experiential knowledge of community associations in construction and related buildings systems. Brownsville Winter Haven Located in Brownsville, Texas, this unique homeowners association contains 525 units. The Association maintains three pools and pool houses, a community and management office, landscape and maintenance equipment, and nine irrigation canals with associated infrastructure. Rosemont Condominiums This unique condominium is located in Alexandria, Virginia and dates to the 1940's. The two mid -rise buildings utilize decorative stone and brick masonry. The development features common interior spaces, multi -level wood balconies and common asphalt parking areas. Stillwater Homeowners Association Located in Naperville, Illinois, Stillwater Homeowners Association maintains four tennis courts, an Olympic sized pool and an upscale ballroom with commercial -grade kitchen. The community also maintains three storm water retention ponds and a detention basin. Birchfield Community Services Association This extensive Association comprises seven separate parcels which include 505 townhome and single family homes. This Community Services Association is located in Mt. Laurel, New Jersey. Three lakes, a pool, a clubhouse and management office, wood carports, aluminum siding, and asphalt shingle roofs are a few of the elements maintained by the Association. Oakridge Manor Condominium Association Located in Londonderry, New Hampshire, this Association includes 104 units at 13 buildings. In addition to extensive roads and parking areas, the Association maintains a large septic system and significant concrete retaining walls. Memorial Lofts Homeowners Association This upscale high rise is located in Houston, Texas. The 20 luxury units include large balconies and decorative interior hallways. The 10-story building utilizes a painted stucco facade and TPO roof, while an on -grade garage serves residents and guests. PRIOR RELEVANT EXPERIENCE Mr. Ebert earned his Bachelor of Science degree in Geological Engineering from the University of Wisconsin -Madison. His relevant course work includes foundations, retaining walls, and slope stability. Before joining Reserve Advisors, Mr. Ebert was an oilfield engineer and tested and evaluated hundreds of oil and gas wells throughout North America. EDUCATION University of Wisconsin -Madison - B.S. Geological Engineering PROFESSIONAL AFFILIATIONS/DESIGNATIONS Professional Engineering License — Wisconsin, North Carolina, Illinois, Colorado Reserve Specialist (RS) - Community Associations Institute Professional Reserve Analyst (PRA) - Association of Professional Reserve Analysts Page 6.4 - Credentials RESERVE ADVISORS RESOURCES Reserve Advisors utilizes numerous resources of national and local data to conduct its Professional Services. A concise list of several of these resources follows: Association of Construction Inspectors, (ACI) the largest professional organization for those involved in construction inspection and construction project management. ACI is also the leading association providing standards, guidelines, regulations, education, training, and professional recognition in a field that has quickly become important procedure for both residential and commercial construction, found on the web at www.iami.org. American Society of Heating, Refrigerating and Air-Conditioninq Engineers, Inc., (ASHRAE) the American Society of Heating, Refrigerating and Air -Conditioning Engineers, Inc., devoted to the arts and sciences of heating, ventilation, air conditioning and refrigeration; recognized as the foremost, authoritative, timely and responsive source of technical and educational information, standards and guidelines, found on the web at www.ashrae.org. Reserve Advisors actively participates in its local chapter and holds individual memberships. Community Associations Institute, (CAI) America's leading advocate for responsible communities noted as the only national organization dedicated to fostering vibrant, responsive, competent community associations. Their mission is to assist community associations in promoting harmony, community, and responsible leadership. Marshall & Swift / Boeckh, (MS/B) the worldwide provider of building cost data, co -sourcing solutions, and estimating technology for the property and casualty insurance industry found on the web at www.marshalIswift.com. R.S. Means CostWorks, North America's leading supplier of construction cost information. As a member of the Construction Market Data Group, Means provides accurate and up-to-date cost information that helps owners, developers, architects, engineers, contractors and others to carefully and precisely project and control the cost of both new building construction and renovation projects found on the web at www.rsmeans.com. Reserve Advisors' library of numerous periodicals relating to reserve studies, condition analyses, chapter community associations, and historical costs from thousands of capital repair and replacement projects, and product literature from manufacturers of building products and building systems. Page 6.5 - Credentials RESERVE ADVISORS 7. DEFINITIONS Definitions are derived from the standards set forth by the Community Associations Institute (CAI) representing America's 305,000 condominium and homeowners associations and cooperatives, and the Association of Professional Reserve Analysts, setting the standards of care for reserve study practitioners. Cash Flow Method - A method of calculating Reserve Contributions where contributions to the reserve fund are designed to offset the variable annual expenditures from the reserve fund. Different Reserve Funding Plans are tested against the anticipated schedule of reserve expenses until the desired funding goal is achieved. Component Method - A method of developing a Reserve Funding Plan with the total contribution is based on the sum of the contributions for individual components. Current Cost of Replacement - That amount required today derived from the quantity of a Reserve Component and its unit cost to replace or repair a Reserve Component using the most current technology and construction materials, duplicating the productive utility of the existing property at current local market prices for materials, labor and manufactured equipment, contractors' overhead, profit and fees, but without provisions for building permits, overtime, bonuses for labor or premiums for material and equipment. We include removal and disposal costs where applicable. Fully Funded Balance - The Reserve balance that is in direct proportion to the fraction of life "used up" of the current Repair or Replacement cost similar to Total Accrued Depreciation. Funding Goal (Threshold) - The stated purpose of this Reserve Study is to determine the adequate, not excessive, minimal threshold reserve balances. Future Cost of Replacement - Reserve Expenditure derived from the inflated current cost of replacement or current cost of replacement as defined above, with consideration given to the effects of inflation on local market rates for materials, labor and equipment. Long -Lived Property Component - Property component of Arden Hills City Hall responsibility not likely to require capital repair or replacement during the next 30 years with an unpredictable remaining Useful Life beyond the next 30 years. Percent Funded - The ratio, at a particular point of time (typically the beginning of the Fiscal Year), of the actual (or projected) Reserve Balance to the Fully Funded Balance, expressed as a percentage. Remaining Useful Life - The estimated remaining functional or useful time in years of a Reserve Component based on its age, condition and maintenance. Reserve Component - Property elements with: 1) Arden Hills City Hall responsibility; 2) limited Useful Life expectancies; 3) predictable Remaining Useful Life expectancies; and 4) a replacement cost above a minimum threshold. Reserve Component Inventory - Line Items in Reserve Expenditures that identify a Reserve Component. Reserve Contribution - An amount of money set aside or Reserve Assessment contributed to a Reserve Fund for future Reserve Expenditures to repair or replace Reserve Components. Reserve Expenditure - Future Cost of Replacement of a Reserve Component. Reserve Fund Status - The accumulated amount of reserves in dollars at a given point in time, i.e., at year end. Reserve Funding Plan - The portion of the Reserve Study identifying the Cash Flow Analysis and containing the recommended Reserve Contributions and projected annual expenditures, interest earned and reserve balances. Reserve Study - A budget planning tool that identifies the current status of the reserve fund and a stable and equitable Funding Plan to offset the anticipated future major common area expenditures. Useful Life - The anticipated total time in years that a Reserve Component is expected to serve its intended function in its present application or installation. Page 7.1 - Definitions RESERVE ADVISORS &PROFESSIONAL SERVICE CONDITIONS Our Services - Reserve Advisors, LLC ("RA") performs its services as an independent contractor in accordance with our professional practice standards and its compensation is not contingent upon our conclusions. The purpose of our reserve study is to provide a budget planning tool that identifies the current status of the reserve fund, and an opinion recommending an annual funding plan, to create reserves for anticipated future replacement expenditures of the subject property. The purpose of our energy benchmarking services is to track, collect and summarize the subject property's energy consumption over time for your use in comparison with other buildings of similar size and establishing a performance baseline for your planning of long-term energy efficiency goals. Our inspection and analysis of the subject property is limited to visual observations, is noninvasive and is not meant to nor does it include investigation into statutory, regulatory or code compliance. RA inspects sloped roofs from the ground and inspects flat roofs where safe access (stairs or ladder permanently attached to the structure) is available. Our energy benchmarking services with respect to the subject property is limited to collecting energy and utility data and summarizing such data in the form of an Energy Star Portfolio Manager Report or any other similar report, and hereby expressly excludes any recommendations with respect to the results of such energy benchmarking services or the accuracy of the energy information obtained from utility companies and other third -party sources with respect to the subject property. The reserve report and any energy benchmarking report (i.e., any Energy Star Portfolio Manager Report) (including any subsequent revisions thereto pursuant to the terms hereof, collectively, the "Report") are based upon a "snapshot in time" at the moment of inspection. RA may note visible physical defects in the Report. The inspection is made by employees generally familiar with real estate and building construction. Except to the extent readily apparent to RA, RA cannot and shall not opine on the structural integrity of or other physical defects in the property under any circumstances. Without limitation to the foregoing, RA cannot and shall not opine on, nor is RA responsible for, the property's conformity to specific governmental code requirements for fire, building, earthquake, occupancy or otherwise. RA is not responsible for conditions that have changed between the time of inspection and the issuance of the Report. RA does not provide invasive testing on any mechanical systems that provide energy to the property, nor can RA opine on any system components that are not easily accessible during the inspection. RA does not investigate, nor assume any responsibility for any existence or impact of any hazardous materials, such as asbestos, urea - formaldehyde foam insulation, other chemicals, toxic wastes, environmental mold or other potentially hazardous materials or structural defects that are latent or hidden defects which may or may not be present on or within the property. RA does not make any soil analysis or geological study as part of its services, nor does RA investigate vapor, water, oil, gas, coal, or other subsurface mineral and use rights or such hidden conditions, and RA assumes no responsibility for any such conditions. The Report contains opinions of estimated replacement costs or deferred maintenance expenses and remaining useful lives, which are neither a guarantee of the actual costs or expenses of replacement or deferred maintenance nor a guarantee of remaining useful lives of any property element. RA assumes, without independent verification, the accuracy of all data provided to it. Except to the extent resulting from RA's willful misconduct in connection with the performance of its obligations under this agreement, you agree to indemnify, defend, and hold RA and its affiliates, officers, managers, employees, agents, successors and assigns (each, an "RA Party") harmless from and against (and promptly reimburse each RA Party for) any and all losses, claims, actions, demands, judgments, orders, damages, expenses or liabilities, including, without limitation, reasonable attorneys' fees, asserted against or to which any RA Party may become subject in connection with this engagement, including, without limitation, as a result of any false, misleading or incomplete information which RA relied upon that was supplied by you or others under your direction, or which may result from any improper use or reliance on the Report by you or third parties under your control or direction or to whom you provided the Report. NOTWITHSTANDING ANY OTHER PROVISION HEREIN TO THE CONTRARY, THE AGGREGATE LIABILITY (IF ANY) OF RA WITH RESPECT TO THIS AGREEMENT AND RA'S OBLIGATIONS HEREUNDER IS LIMITED TO THE AMOUNT OF THE FEES ACTUALLY RECEIVED BY RA FROM YOU FOR THE SERVICES AND REPORT PERFORMED BY RA UNDER THIS AGREEMENT, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE. YOUR REMEDIES SET FORTH HEREIN ARE EXCLUSIVE AND ARE YOUR SOLE REMEDIES FOR ANY FAILURE OF RA TO COMPLY WITH ITS OBLIGATIONS HEREUNDER OR OTHERWISE. RA SHALL NOT BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, ANY LOST PROFITS AND LOST SAVINGS, LOSS OF USE OR INTERRUPTION OF BUSINESS, HOWEVER CAUSED, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), BREACH OF WARRANTY, STRICT LIABILITY OR OTHERWISE, EVEN IF RA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL RA BE LIABLE FOR THE COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES. RA DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED OR OF ANY NATURE, WITH REGARD TO THE SERVICES AND THE REPORT, INCLUDING, WITHOUT LIMITATION, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Report - RA will complete the services in accordance with the Proposal. The Report represents a valid opinion of RA's findings and recommendations with respect to the reserve study and is deemed complete. RA will consider any additional information made available to RA within 6 months of issuing the Report and issue a revised Report based on such additional information if a timely request for a revised Report is made by you. RA retains the right to withhold a revised Report if payment for services was not tendered in a timely manner. All information received by RA and all files, work papers or documents developed by RA during the course of the engagement shall remain the property of Page 8.1 — Professional Service Conditions RESERVE V�FADVISORS RA and may be used for whatever purpose it sees fit. RA reserves the right to, and you acknowledge and agree that RA may, use any data provided by you in connection with the services, or gathered as a result of providing such services, including in connection with creating and issuing any Report, in a de -identified and aggregated form for RA's business purposes. Your Obligations - You agree to provide us access to the subject property for an inspection. You agree to provide RA all available, historical and budgetary information, the governing documents, and other information that we request and deem necessary to complete the Report. Additionally, you agree to provide historical replacement schedules, utility bills and historical energy usage files that RA requests and deems necessary to complete the energy benchmarking services, and you agree to provide any utility release(s) reasonably requested by RA permitting RA to obtain any such data and/or information from any utility representative or other third party. You agree to pay actual attorneys' fees and any other costs incurred to collect on any unpaid balance for RA's services. Use of Our Report and Your Name - Use of the Report is limited to only the purpose stated herein. You acknowledge that RA is the exclusive owner of all intellectual property rights in and relating to the Report. You hereby acknowledge that any use or reliance by you on the Report for any unauthorized purpose is at your own risk and that you will be liable for the consequences of any unauthorized use or distribution of the Report. Use or possession of the Report by any unauthorized third party is prohibited. The Report in whole or in part is not and cannot be used as a design specification for design engineering purposes or as an appraisal. You may show the Report in its entirety to the following third parties: members of your organization (including your directors, officers, tenants and prospective purchasers), your accountants, attorneys, financial institutions and property managers who need to review the information contained herein, and any other third party who has a right to inspect the Report under applicable law including, but not limited, to any government entity or agency, or any utility companies. Without the written consent of RA, you shall not disclose the Report to any other third party. By engaging our services, you agree that the Report contains intellectual property developed (and owned solely) by RA and agree that you will not reproduce or distribute the Report to any party that conducts reserve studies without the written consent of RA. RA will include (and you hereby agree that RA may include) your name in our client lists. RA reserves the right to use (and you hereby agree that RA may use) property information to obtain estimates of replacement costs, useful life of property elements or otherwise as RA, in its sole discretion, deems appropriate. Payment Terms, Due Dates and Interest Charges - If reserve study and energy benchmarking services are performed by RA, then the retainer payment is due upon execution of this agreement and prior to the inspection by RA, and any balance is due net 30 days from the Report shipment date. If only energy benchmarking services are performed by RA, then the retainer payment is due upon execution of this agreement and any balance is due net 30 days from the Report shipment date. In any case, any balance remaining 30 days after delivery of the Report shall accrue an interest charge of 1.5% per month. Unless this agreement is earlier terminated by RA in the event you breach or otherwise fail to comply with your obligations under this agreement, RA's obligations under this agreement shall commence on the date you execute and deliver this agreement and terminate on the date that is 6 months from the date of delivery of the Report by RA. Notwithstanding anything herein to the contrary, each provision that by its context and nature should survive the expiration or early termination of this agreement shall so survive, including, without limitation, any provisions with respect to payment, intellectual property rights, limitations of liability and governing law. We reserve the right to limit or decline refunds in our sole discretion. Refunds vary based on the applicable facts and circumstances. Miscellaneous — Neither party shall be liable for any failures or delays in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, pandemic, wrecks or delays in transportation, or due to any other cause beyond such party's reasonable control; provided, however, that you shall not be relieved from your obligations to make any payment(s) to RA as and when due hereunder. In the event of a delay in performance due to any such cause, the time for completion or date of delivery will be extended by a period of time reasonably necessary to overcome the effect of such delay. You may not assign or otherwise transfer this agreement, in whole or in part, without the prior written consent of RA. RA may freely assign or otherwise transfer this agreement, in whole or in part, without your prior consent. This agreement shall be governed by the laws of the State of Wisconsin without regard to any principles of conflicts of law that would apply the laws of another jurisdiction. Any dispute with respect to this agreement shall be exclusively venued in Milwaukee County Circuit Court or in the United States District Court for the Eastern District of Wisconsin. Each party hereto agrees and hereby waives the right to a trial by jury in any action, proceeding or claim brought by or on behalf of the parties hereto with respect to any matter related to this agreement. Page 8.2 — Professional Service Conditions AGENDA ITEM - 3D '!Tt -AII��EN_ HILLS MEMORANDUM DATE: July 28, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Agenda Planning Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss its next Work Session agenda. Background Per Council's adopted policy on agenda setting, please find the proposed agenda below for the upcoming meeting. August 1 lth Special Work Session • Land Use Application Concept Review • Zoning Code Updates Discussion • Conduit Bond Financing Discussion (placeholder if needed) • Public Works Organizational Chart Discussion State of the City Agenda Planning (time sensitive) August 25th Special Work Session • Utility Billing Rate Discussion • 2026 Operating Budget Discussion • Agenda Planning (time sensitive) Attachment A is the list of topics that have yet to be discussed by Council and the 2025 ranking of priority topics as distributed to the Council at the January 13th Work Session. Staff will begin to work the higher priority items into upcoming Work Sessions sooner while putting the lower priority items to later discussions. Please note, this does not reflect all items at Work Sessions as Staff will have necessary items for discussion, such as, budget discussions, concept plan reviews, or Public Works projects that need timely direction. Council may want to discuss if any items Page 1 of 2 need to be added to this list for future discussion or assign a future meeting for some of these items. This would need to be done by a majority consensus of Council. Below is a running list of things Staff brings forward to Work Session annually, in recent years, we have shifted away from bringing some items forward unless needed, such as, the Pavement Management Update from Public Works. Note, these timelines may shift year to year. Most items discussed at Work Sessions are one-off items that may require multiple meetings but are usually not reoccurring. • January o Legislative priorities • February o None • March o Initial guidance on next year's Public Works projects • April o None • May o None • June o Follow up on next year's Public Works projects • July o Capital improvement planning • August o Operating budgets • September o Operating budget and levy discussion • October o State of the City (if planned for early following year) • November o City-wide budget and fee schedule o Follow up on next year's Public Works projects • December o Committee and commission appointments Budget Impact N/A e ttarhmnnt Attachment A: Council Priorities Attachment B: Agenda Setting Policy Page 2 of 2 Attachmer Topic for Consideration 75th Anniversary Discussion Planning Likely Responsible Dept. Admin Total 14 Short-term Rental Ordinance CD/Admin 13 Rental Licensing Program CD/Admin 13 Code of Conduct Admin 13 Encroachment Discussion (2025) PW 13 Funding of Lake Johanna Boulevard Trail PW/Fin 12 Committee/Commission Liaison Role Policy Admin 12 Committee/Commission Goal Setting Admin 10 Volunteer Recognition (to Personnel first) Admin 10 Committee/Commission Membership Admin 10 EDA Membership Discussion CD/Admin 10 Keeping of Ducks and Review Chicken Ordinance CD/Admin 10 Buy Nothing Day/Clean Up Day Admin 10 Climate Action Plan Admin s Energy audit Admin 7 Community Survey Admin 7 EV Fleet Analysis PW 6 Approved Policy Discussion Admin 6 Added Items: January - March Meeting Schedule Feeding of Geese Accessory Dwelling Units Cannabis Discussion Attachment B It EN HILLS CITY OF ARDEN HILLS Agenda Setting Policy The purpose of this policy is to establish a method for agenda setting that allows for Council to review and have control over its agendas and decide as a Council how it wants items for consideration to be brought forward. For regular worksession agendas: • Prior to concluding each regularly scheduled worksession, the City Council shall review its next regularly scheduled worksession agenda and direct Staff on any changes. • Should an individual Councilmember want to raise an item for discussion at the next meeting or in the future, they would do so during this review period. The item would need at least one other Councilmember to agree to having the item considered for future discussion, and then Council, by majority, would direct to have it placed on a future agenda or not. Staff will have flexibility to add or remove items to the worksession as needed to maintain operational efficacy. For regular City Council meeting agendas: • Agendas will be largely Staff driven based on approvals needed for normal operations. • Items coming from the City Council shall first be discussed at a worksession and can direct Staff at said worksession to bring items forward for formal approval if needed. • In rare instances, if a Councilmember brings forward an item that needs approval prior to going to a worksession, they may request the City Administrator add the item to the agenda. The City Administrator shall have the discretion to determine if the issue should be added or not, but Councilmembers will make every effort to having the item first discussed at a worksession. Special meetings and emergency meetings: • Special meetings and emergency meetings may still be called at the discretion of the Mayor or any two Councilmembers, and the members calling the meeting shall set the agenda.