HomeMy WebLinkAboutCC 12-12-1983
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Minutea of Regular Council Meeting
Village of Arden Hilla
Monday, December 12, 1983 - 7:30 p.m.
Village Hall
CaU to Order
Purauant to due call and notice tbereof, Mayor Woodburn called
tbe meeting to order at 7:35 p.m.
Roll CaU
Present - Mayor Robert Woodburn, Councilmen Diane McAlliater,
Micbael Cbriatianaen, Tbomaa Mulcaby.
. Abaent - Councilman Dale Hicks
Alao Present - Treaaurer Donald Lamb, Planner Orlyn Miller,
Clerk Administrator Cbsrlotte McNiesb, Deputy
Clerk Dorotby Zebm.
Approval of Minutea
McAllister moved, aeconded by Cbriatianaen, tbat tbe Minutea of
tbe Regular Council Meeting of November'28tb be spp rove d aa
amended. Motion carried unanimously. (4-0)
McAllister moved, seconded by Cbriatiansen, tbat tbe Minutes of
tbe Special Council Meeting of December 1st be approved as
aubmitted. Motion carried unanimously. (4- 0)
Buainess from tbe Floor
Mayor Woodburn reported tbat be and Councilman Mulcaby met witb
repreaentativea of Woodbridge Properties, Inc. (Dave Weir, Linda
Fiahe r, Eric Neasett) tbis evening relative to park dedication
for the 3-pbaae Woodb ri dge P rope rtiea , Inc. office comp le x on
County Road E and Pinetree Drive. Woodburn aaid he proposes to
add tbis item to the agenda tonigbt, after tbe Planner's report,
if there is no objection from Council.
McAllister asked if a motion is needed. Woodburn said he doesn I t
believe he needs a motion, but would like to know if thia pro-
cedure is all rigbt with Council.
McAllister aaid abe would like to hear tbe diacuaaion, but doea
not want to be forced into taking action; noted we are mt'aaing
a Council aember; batea to go abead witbout a full Council since
tbia has been ao "touchy".
Woodburn auggested to Council that, if it appe ara the vote is
con trove rsial, or aplit evenly, Council hold it over. Woodburn
said Council haa been asked by Woodbridge Properties to
conaider tbe proposal tonight, and of course, to paaa it. If
it becomea evident tbat we can't pasa it, tben we can table it
until we are a full Council. Woodburn aaked if tbis aeema a
reaaonable plan. The Council members individually acknowledged
tbat it doea.
Wei r said if tbe other aide ia agreeable, he is aure hia side ia.
I' REPORT OF PLANNER ORLYN MILLER
Caae No. 83-29. Preliminary Plat of Royal Hills North, Arden
View Drive and Snelling Avenue
Council was referred to Planning memo (11/30/83) , to Planning
Commisaion Minutes of (12/7/83) and to a transparency of the
proposed 27 lot plat, also indicating the existing topography
of the area. Miller noted that the plat propoaes the extenaion
of Arden View Drive from the existing temporary cul-de-sac
(west edge of Townhouaes property) to tbe west, one-half of
whicb is propoaed on tbia plat; the other one-balf of the street
to be on the property to the north (owned by George Reiling).
Miller reported tbat the developer (Eibena teine r) baa met with
Reiling, relative to bia joining in the plat, but Reiling haa
atated that be haa no intereat in developing his property at
this time, nor doea he wiah to aell any portioD of it.
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Minutes of Regular Council Meeting
Monday, December 12, 1983
Page Two
Miller noted that this is the logical location for the s tree t
(~ on each property); noted that the Comp rehensive Plan
specifically noted the extenaion of Arden View Drive to Snelling
Avenue and at the time the existing portion of Arden View Drive
was plat ted and constructed, it was the intent of the City
Coun cil to provide an eventual connection to Snelling Avenue.
Miller referred Council to a transparency of the Royal Hills
North and McClung Third Addition, showing the McClung Third
Addition access through Royal Hills North plat, and also showing
the major drainage channel that flows into this srea f rom the .
Southeast. Miller noted that the City Engineer indicates that
the natural basin can be modified, bu tits storage capacity
must be maintained.
Miller described al~erstive . t re e t layouts that were cons ide red,
but are not recommended because of extremely steep street irades.
and/or crossing the pond, a desi rab le ameni ty to the plat as
well as for water storage. Miller explained that an engineering
study is needed as well as a grading plan relative to how
building pads re 1 ate to street elevationa. Miller reported that
the Planning Commission recommends Council approval of the
Pre l1minary Plat of Royal Hills North with the fo llowing
con tingencies:
1. !1.limination of Arden View Drive right-of-way west of
Royal Hills Drive.
2. Provision of inside r.o.w radius of at least 25 feet.
at the turn in Arden Vista Drive.
3, Satisfactory resolution of storm water storage at the
southwest portion of the site; if .th is results in
significant changes to the plat, re-evaluation of the
plat by the Planning Commission.
4. Provision of a 20' wide park dedication along the east
boundary of the p rope rty.
5. Acquisition of the north ~ of Arden View Drive by the
City and/or the developer by negotiation with Mr. Reiling,
by the condemnation process or by other legal means of
acquisition.
6. Provision of 40' sideyard setbacks on corner lots instead
of 20' as shown.
1. Provision of satisfactory grading studies for difficult
lots, particularly Lot 1 and 2 of Block 3, to de te rmine
the re la tionship of building pads to the street and the
possible need for setback variances.
8. Re-name Arden Vista Drive to either Arden Vists Court
or Circle.
Miller noted that Council has two op tions :
1. Approve with con tingencies, or
2. Hold until the contingencies are resolved.
In discussion, concern was expressed relative to water problems ,
on existing lots in the area (McClung let Addition). Miller
said this is apparently caused by a blockage at Snelling Avenue;
noted that it is basically as engineered - resident conce rn is
that this may intensify as development occurs. Miller said a
basement elevation at 920' is considered the minimum; reported that
the Podlasekproperty, (west of Royal Hills North) is at 9 30 ' ;
noted that the critical thing is the control of run off of Lo ts
1, 2 and 3 - Podlaaek is not against the plat, but is concerned
abOut run 0 f f onto his land.
Eibensteiner explained that he is concerned about the ~ atreet
proposed on the Reiling property; reported that Reiling has
said he will not partiCipate in the plat, noted that he told
Reiling he intends to go ahead with the plat; suggested that a
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Minutes of Regular Council Meeting
Monday, Decembe r 12, 1983
Page Three
Council member 'meet with Reiling and himself to nellotiate tile
~ street. Marcel said he wsnts the plat to proceed; has severe
grading problems on the plat; can't grade completely if he
cannot go ahead wi th the entire plat.
Council discussed possible methods of acq ui ring the needed ~
stree t, hop~fully not by condemna tion, if other means can be
negotiated with Mr. ReUing.
It was queried how much Arden View Drive has to be raised to
. extend it to the west - answer was 6'-8'; asked if fi lling
close to 30 ' would make Lota 1-4 buildable. Miller said the
elevation of the street has been established; would have been
desirable to have existing street elevation 6-8 feet lowe r,
grading plan will be needed to establish building pads on these
lots.
A map from the City's area drainage s tuay was reviewed by Council,
indi cating the direction of surface drainage. It was noted that
the ponds are not included in the storage requirements; water
north of Arden View Drive goes northwes t, and south of Arden
View Drive goes southeast and then wes t; drainage way pulls
drainage from east of Hamline. Miller noted that a good deal of
engineering study is needed; cut and fill will be needed in
some areas.
Eibensteiner said he proposes to build on pilings on Lot 2,
Block 1, which is very 10w,It was noted that Arden View Drive
was once proposed as a State Aid Road. Present status of the
road was requested as well as the pathways in the Townhouse
properUes (No rth snd South).
The potential traffic pattern through the area, as the two plata
are proposed, was discussed. It was stated that the bulk of
the traffic would probably tend to go north to Highway 96, from
the area. It was noted that presently to go w",s t from the
townhouses is not good. Christiansen said he has some reservstion
relative to the extension of Arden View Drive.
After discussion, Mulcahy move d, seconded by McAllister, that
Council table action for one month on the plat pending negotiation
with. Mr. Reiling for the ~ street. (Woodburn and Eibensteiner
to meet with Reiling). Motion carried unanimously. (4-0)
(McNiesh was requested to advise City Attorney of how Council
is proceeding) .
Case No. 83-13, Preliminary Plat of McClung Third Addition
Miller referred Council to Planning Memo.. (l1/30/83), Planning
Commission Minutes ( 12/7/83) and to transparency of 12 lot
subdivision. Miller said he feels the plat as proposed is
appropriate; note d that the plat responds to the park dedication
,. request by the City Parks Director (pathway along east side of
property); noted that the Engineer wants flexibility of the north/
south drainage way between lots; explained that it may be relocated
at final plat if considered a more appropriate location after
engineering study has been comp le te d.
Miller indicated certain problem lots; noted that all lots meet
or exceed the minimum lot area, width and depth requirements;
reported that the Planning Commission re commends approval of
the Preliminary Plat with the following contingencies:
1- Approvsl of Preliminary Plat of Royal Rills North.
2. Approval of location and width of drainage easements
by the City Engineer.
3. Provision of an inside r. o.w radius of at least 25 feet
at the turn in Arden Vista Drive.
4. Re-name Arden Vista Drive to Arden Vista Circle or Court.
5. Setback on Lot 1, Block 1 be shown at 40' instead of 20'.
6. No gap iil street alignment of Arden View Drive between
the two plats.
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Minutes of Regular Council Meeting
Monday, December 12, 1983
Page Pour
McClung said he realizes that Council cannot do anything with
this plat until action on Royal Rills North plat is taken.
McAllister moved th.t Council ..pprove the Preliminary Plat of
McClung Third Addition contingent upon .pproval of the Preliminary
Plat of Royal Hills North. Woodburn seconded the motion.
In further discussion, Mulcahy and Christiansen s.id they would
prefer to t.ble .ction pending negotiations with Reiling for
~. street.
McClung s.id this would not m.ke any difference to him. It w.s ..,
felt th.t an engineering study will help to prove that Royal
Hills North will work and may also affect the McClung Third
Addition plat; street must be aligned in both plats. It was
expressed that it may be dangerous to .pprove McClung Third
Addition before it is determined whether changes will be made
in the pl.t to the north.
Christiansen moved, seconded by Mule.hy, th.t Council t.ble
the motion until resolution of the plat to the north. Motion
c.rried un.nimously. (4-0)
Case No. 83J19. Minor Subdivision of Lot 3, Block 4, Shady
Oaks Addition - Walter Dunnett
Council was referred to . transparency of the Dunnett'property,
consisting of two lots of , record and the proposed subdivision
of the balance of the property into two lots. Miller reviewed
~revious recommendations of the Planning Commission and reported
that Council tabled its action pending topographical drainage
snd building information, and possible relocation of the west
lot line, if deamed necessary to provide for a building envelope
on the lots.
Miller noted that'the transparency as seen tonight is in answer
to Council's requests of 9/12/83.
Miller noted tha~, as proposed, the northerly lot includes the
pond (cleans up land fragments previously shown as an outlot).
Miller noted that the City Engineer is not bothered by filling
on the lots; noted that the drainage currently goes through the
building envelopes but there appears to be sufficient land on
either side of the drainage for building pads. Miller said
that no grading plans have been prepared; can be done on an
individual basis; noted there are optimal building envelopes on
both lots; both lots are considered buildable; noted that some
fill will be required; noted that there is a severe grade change
between the lots and the road.
Mulcahy said he has reservations approving the subdivision before
a development proposal is submitted. Dunnett said he proposes
to sell the lots; ~ants the lots available to sell at some time
in the future. Miller said the subdivision is considered feasible~
as proposed; suggested that approval of drainage plan by City
Engineer be required prior to issuance of building permits. .
Christiansen moved, seconded by McAllister, that Council approve
the minOr subdivision as proposed, with the proviso that any
fill on the two lots will be as approved by the City Engineer,
to provide fOr adequste drainage of the area. Motion carried
unanimously. (4-0)
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Minutes of Regular Council Mee~ing
MOllday, De ce mb e r 12, 1983
Page Five
Case No. 83-15 , Woodbridge Properties, Illc. - Park Dedication
Proposal - (Northpark Corporate Center)
Woodbu rll outlined a comp romisepropos ai, to be accep ted by. the
Council alld Woodbridge Properties, Inc., which is the resul~ of
a meeting held tonigh ~ a~ 5: 30 p.m. at the Village Rall.
l. Deve lope r to pay 1% administrative fee of $150,000
minus $15,000 (application fee which has 'already been'
paid) which results in $135,000 payable at closing
of financing, which is subject to aIlbitrage.
. 2. Park dedication to be 7% or $83,000.00 the pond and
fountain, a major site ameni ty, COllsidered to have
open space characteristics, seating and landscaping,
be given $50,000 credit of open space value; resulting
in a $33,000 cash park dedication, payable in equal
installments o~er a 10-year period.
3. City to own and maintain sewer, water and storm sewer
(constructed by developer) after approval by City
Engineer.
4. Developer to own and maintain on-site pond/fountain,
water jets etc.
Mulcahy said be feels this is a fair compromise, negotiated by
Council alld developer.
Attorney Linda Fisher, representillg Woodbridge Properties, Inc.,
said the proposal, as outlilled, .fairly represellts the discussioll
at the 5:30 meeting.
It was noted that the proposal represents the "middle ground"
arrived at in the negotiation meeting; has not been approved
by Woodbridge or the City at the present time.
It was noted that the 1% administrative fee can be used for any
City needs.
After discussion, Woodburn said that be is beginning to feel
comfortable witb the compromise, not happy with it, but can.live
with it. McAlliSter said she feels railroaded; does not want to
vote on it tonight, feels it inconsiderate; noted that Council
usually has a memO detailing the negotiations to consider prior
to ~ Council meeting.
Mulcahy said they've spellt two hours in negotiation; noted that.
the re are probably some things that nobody likes; prefers not to
wait to deliberate at a later time.
Mulcahy moved Council acceptance of a committment fee of 1% with
credi t for application fees already paid ($150,000 minus $15,000
- $135,000, subject to arbitrage); Park Dedication acceptance of
$83,000, comprised of land and amellities (50,000 credit) and
cash in the amount of $33,000 payable in equal installments over
" 10 years; maintenance expenses of pond and fountain equipment to
be paid by the develope r; underground utilites be accepted by the
City for ownership alld maintenance after approval by the Ci ty
Engineer.
Mo tion was seconded by Christiansen.
In further discussion, Treasurer Lamb asked who will pay for the
deferred payment of the cash park dedication ($ 33,000 over 10
years). .. .,
Weir said the $33,000 cash payment would be the responsibility
of the three partnerships in ratio to size of eacb site, and as
he understands it, would be tied to occupancy.
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Minutes of Regular Council Meeting
Monday, December 12, 1983
Page Six
McAllister said she feels Don Lamb's question, and interest on
the unpaid balance, indicates the proposal has not been thought
out; wants to reiterate her frustration that the matter has been
brought to a vote without time for prudent consideration, and
without the attendance of Councilman Hicks. McAllister said
she again protests the whole thing and will not vote on ~t; aske4
what else has not been considered.
Woodburn said the interest on the unpaid balance was mentioned
in negotiations; asked for a 5 minute recess in order to collect
his thoughts on the matter. ~
Motion carried (Mulcahy, Christiansen, Woodburn voting in favor
of the motion; McAllister abstained) (3-0-1)
Landscape Inspection Reports;
A. McDonalds Restaurant
B. W.W. Grainger Company
C. Northwestern College
DefeYred to next Council meeting when Council will have landscape
plans available for review. McNiesh reported she had aent copies
of the landscape inspection reports to the property owners; has
had no response to date.
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Approval of Skatin~ Rink Attendants and Leaders for Youth Tumbling
and Ice SkatinR Lessons
Council was referred to Buckley's memo of 12/8/83.
In discussion it was noted that it had been requested by Council
that the Parks Director "hold the line" on salaries; appears
that a 6.2% increase is proposed in at least one instance.
Christiansen moved, seconded by Mulcahy, that Council approve
the salaries as listed with the recommendation that .rate for ice
skating be $6.80/hr instead of $6.90/hr. 'Motion carried
unanimously. (4-0)
Approval to Purchase Toro' Hand Mower
Council was refe rred to Buckley' a memo (12/8/83) re purchase of
a hand. mower.
McAllister moved, aeconded by Mulcahy, that Council approve the
purchase aa per memo. Motion carried unanimously. (4-0)
(Council concurred that the mower should have been budgeted in
1984, not 1983).,
Resignation - Councilman Diane McAllister
Council members expressed their sorrow and regrets that Diane
will be moving; expresaed their pleasure in serving with her on
the Council, and wished Diane and he r husband well in Cincinnati....
Christiansen moved, seconded by Mulcahy, that Council accept .~
Diane's resignation from the Council, effective December 31, 1983.
Motion carried unanimously. (3-0)
Council discussed the appointment of a replacement on the Council
for the remainder of Diane's term (through December 31, 1984).
McNiesh reported that the December Town Crier is carrying the
notice of Diane's resignation and cons'equent opening on the Council
for the remainder of her term of office; said she'd like to also
put a notice in the Bulletin and Dispatch North Area Section.
Council cODcurred to accept applications for appointment and
resume's at the Village office until 5 p.m. on January 13., 1984,
and tentatively scheduled the appointment on the January SJth
Council Agenda. " "0
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Minutes of Regular Council Meeting
Monday, Deceaber 12, 1983
Page Seven
Other Business
1984 Coamittee Appointaents
Council noted vacancies on several of the Village Committees.
It was suggested that the current committee memberships be polled
relative to 1984 availabi li ty for appointment. . McNiesh offered
tbe services of the Village staff to poli committees, if Council
desires.
. Mayor's Party for Council Members and VillaKe E~lovees
Woodburn invited Council, Treasurer and Village employees and
spouses or friends, to a social gathering at his house on
December 29th.
Fire Board Meetin~
McAllister requested Council's in-put relative to the proposed
new fire station which is the subject of the Fire Board Meeting
on December 15th.
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RCLLG
Christianaen said he will not be able to attend the December
RCLLG Meeting. Other members of Council are also not available
to attend the meeting.
REPORT OF CLERK ADMINISTRATOR CHARLOTTE McNIESH
Apportionment Resolutions - Dorothy McClung
Resolution No. 83-70 and Resolution No. 83-71
Ch ris tiansen move d, seconded by McAllister, that Council adopt
Resolution No. 83-70, RESOLUTION RELATING TO APPORTIONMENT OF
ASSESSMENTS RELATING TO CONSOLIDATED SANITARY SEWER IMPROVEMENTS
NOS. 12 and 13. and Reso~ution No. 83-71, RESOLUTION RELATING
TO APPORTIONMENT OF ASSESSMENTS RELATING TO COMBINED IMPROVEMENT
W- 77-5 and W-78-2. Motion carried unanimously. (4 -0)
Approval of 1984 Business Licenses
Council was referred to liat of 1984 business licenses requiring
Council approval.
Christiansen moved, seconded by McAllister, that Council approve
the 1984 licenses ss listed. Motion carried unanimously. (4-0)
t:laims and Payroll
Christiansen aoved, seconded by Mulcahy, that Council approve
the Claias and Payroll as submitted. Motion carried unanimously.
(4-0)
(McNiesb noted that some park program leader checks will be
retained until the programs are coapleted on December 15th;
Buckley requested that checks be prepared in advance ao atudents
can have thea prior to Christmas holidays.
" Bike Path Joint AKreement
McNiesh reported that Shoreview has interpreted "bi-monthly" as
twice a month, rathe r than, every two months; asked Council if
twice a ~onth is appropriate for path maintenance. Council
suggested that "bi-aonthly" be crossed out and "monthly" be
inserted.
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Minutes of Regular Council Meeting
Monday, December 12, 1983
Page Eight
Adj ournment
McAllister moved, aeconded by Christiansen, that the meeting
adjourn at 11:17 p.m. Mo tion carried unanimously. (4-0)
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Charlotte McNiesh obert L. Woodburn
Clerk Administrator Mayor
Notice of Council Meetings:
Regular-Council Meeting - Tuesday, December 27, 1983
at 7:30 p.m. - Village Hall
Social Gathering - For Council and Village employees
and spousea/friends - Thursday,
December 29, 1983 - Woodburn
Residence, 1220 Ingerson,Court.
7 :00 p.m.
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BUSINESS LICENSES HELD FOR COUNCIL APPROVAL
McGui re I sInn McDonald's
1201 W. County Road E 1313 W. County Road E
Cigarette Vending/Renewal Restaurant/Renewal
Cigarette Vending/Renewal
154 Room Hotel/Motel/Renewal
Restaurant/Renewal Northwestern College
Vending Machine/Renewal 3003 N. Snelling Ave.
Reataurant/Renewal
. Lake Johanna Antiquea
3300 Lake Johanna Blvd. Arden Hilla Ootician
Antique Shop/Renewal 3539 N. Lexington Ave.
Retail Sales/Renewal
O'Donnell Cleaners
3541 Lexington Blue Fox Inn
Dry Cleaning/Renewal 3833 N. Lexington
Cigarette Vending/Renewal
Juke Box/Renewal
St. Paul Metalcraft. Inc. Restaurant/Renewal
3737 North Lexington Ave.
Cigarette Vending/Renewal
Mutual Service Insurance
2 Pine Tree Drive
Carroll's Fine Furniture Restaurant/Renewal
1203 W. County Road E
Retail Sales/Renewal
Brighton Excavating Co.
1920 Highway 96
Minneaoolis Hide & Tallow Re tail S a Ie s /Renew al
P.O. Box 12547
Rendering Plsnt/Renewal
Bohemian Cue Service
1660 W. Highway 96
Pizzs Huts of Northwest Inc. Retail Sales/Renewal
3551 N. Lexington Ave.
Restaurant/Renewal
Malt Liquot/Rehewal~
Land 0 Lakes
4001 Lexington Ave. N.
Restaurant/Renewal
Cigarette Vending/Renewal
Star Liquors
3537 N. Lexington Ave.
Cigarette Vending/Renewal
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