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HomeMy WebLinkAboutCC 08-22-1983 . .. Minutes of Special Council Meeting Village of Arden Hills Monday, August 22, 1983 - 7:30 .p.m. Village Hall Ca II to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call . Mayor Robert Woodburn, Councilmen Diane McAllister, Dale Hicks, Michael Christiansen, Thomas Mulcahy Absent - None Present - Also Present - Engineer Donald Christoffersen, Steve Lee (Minnesota Pollution Control Agency), Treasurer Donald Lamb, Clerk Administrator Charlotte McNlesh, Deputy Clerk Dorothy Zehm Approval of Minutes Christiansen moved, seconded by Hicks, that the Minutes of the Regular Councl I Meeting of August 8th be approved as amended. Motion carried unanimously. (5-0) Business from the Floor None Public Hearing - Proposed Improvement No. W-83-4, Watermatn North of STH 96, Abuttl nc:j STH 10 Mayor Woodburn opened the Public Hearing and Clerk Administrator McNlesh verified that the Notice of Hearing was published In the New Briqhton Bufletln, and mal led to affected property owners on August II, 1983. (See attached Extract of Minutes of Meeting) After It was determined that there were no further comments or questions, the Public Hearing was closed at 8:31 p.m. After discussion, Christiansen moved, seconded by Hicks, that Council authorize preparation of Plans and Specifications for Improvement W-83-4 for the 12" and 8" watermain as described tonight, subject to E.P.A.'s participation in the amount of $130,200 and based on the time schedule as outlined tonight. After fur:her discussion, Counci 1 changed by consensus the original motion to add Council's approval of an 8" main (Instead of 12"), if the City Engineer finds that an 8" main Is sufficient for adequate fire protection. Motion carried unanimously. (5-0) . Application for Non-IntoxIcating Malt LIquor Special Event License for Arden HI lis Fall Festival - Wm; Junc:jbauer, Shorevtew Lions Club Mulcahy moved, seconded by McAl lister, that Council approve the Application for Non-Intoxicating Malt Liquor Special Event License for Arden HI lis Fal I FestIval. MotIon carried unanimously. (5-0) Request to Purchase Aq-Llme and Miscellaneous Equipment for Cummlnc:js Park Councl I was referred to Buckley's memo (8-'7-83) re Cummings Park Development. In discussion, It was noted that the ag-llme area Is proposed to be flooded for skating this winter. McAI lister moved, seconded by Hicks, that Council approve the purchases as out- lined In Buckley's memo. Motton carried unanimously. (5-0) REPORT OF VILLAGE TREASURER DONALD LAMB Investment 8/16/83 - $1,501,805.42 @ 10.55% Interest at First Federal, to mature c8/16/84. Minutes of Special Council Meeting August 22, 1983 Page Two , . Christiansen moved to ratify the Treasurer's Report. Motion was seconded by Hicks, and carried unanJmously. (5-0) Report on Metropolitan Loser's Group Council was referred to MeAl lister's memo re Metropolitan Loser's Group meeting on 8/16/83. Council duscussed pros and cons of the suggested hiring of a lobbyist to assist municipalities In their efforts to recover losses. One concern expressed was that the loser cities would not have sufficient number of votes, even If they . band together. Contrary to this concern was the feeling that the loser cities must lobby as a group, which would be more effective than hiring a lobbyist. >>k#l "';. .I j -~~~. reported that at the Chamber of Commerce Board of Directors Meeting, It was reported that the business community Is going to try to do lObbying. No Councl I action was taken. REPORT OF CLERK ADMINISTRATOR CHARLOTTE McNIESH Claims and Pavrol I Councl I was referred to list of additional claims amounting to $103,143.24 and to Payroll submitted for approval. MeAl lister moved, seconded by Mulcahy, that Council approve the Payroll and Claims as submitted. Motion carried unanimously. (5-0) Suburban Business Magazine - Letter of August 18, 1983, Requesting an Individual who Is Deservlnq of a Profile McNlesh asked for Councl l'S recommendations; noted that the recommendation Is requested by August 30th. Fal I Festival Raffle Tickets McNlesh reported that she has Arden HII Is Fal I Festival raffle tickets available for anyone desiring to purchase them; noted that proceeds wi II go to the Arden HII Is Parks and Recreation Department. OTHER BUS I NESS I.C. Svstems Bu! IdlnQ Mulcahy reported that he was asked by a realtor If Arden HI lis would be Interested In the I.C.Systems Building for the Vi I lage offlc~s. Councl I concurred that It is too large for the City's ne~ds and budget. Notice of Meeting to Consider an Increase In the Number of Managers for the Rice Creek Watershed District Councl I concurred that the 5-member board Is adequate and requested McNiesh . to draft a Resolution for Council's consideration at the August 29th Councl I meeting, Incorporating reasons discussed. Comments re Proposed 1983 Permit/License Fees Councl I concurred that copies of comments be forwarded to the Finance Committee. Copies of the list of Arden Hills fees, compared to those of surrounding cities, was requested for Councl I consideration. Ad iournment Hicks moved, seconded by MeAl lister, Motion carried unanimously. (5-0) that the Meeting adjourn at 10:22 p.m. w~~~, Charlotte McNlesh Clerk Administrator Notice of Meeting - The n~xt Regular at 7:30 p.m. at the VI I lage'Hall. Robert L. Woodburn Councl IM~~~~lng wi II be on Monday, August 29th , ~ , Extract of Minutes of Meeting of City Council City of Arden Hills Ramsey County, Minnesota August 22, 1983 Pursuant to due call and notice thereof, a special meeting of the City Council . of the City of Arden Hi lis, Minnesota, was held in the City Hall In said City on Monday, August 22, 1983, at 7:30 o'clock p.m. The fol lowing members were present: Mayor Woodburn and Councilmen McAI lister, Hicks, Christiansen and Mulcahy; and the fol lowing were absent: none. Also present were Donald Lam~City Treasurer; Donald Christoffersen of Short- Ell iott-Hendrlckson, Inc., City Engineers; Steve Lee of Minr.esota Pollution Control Agency; Charlotte McNiesh, Clerk Clerk-Administrator; Dorothy Zehm, Deputy Clerk. MAYOR WOODBURN: The hearing is for Improvement No. W-83-4. It wi II be explained in a moment. Mrs. McNiesh, do you have the affidavit of pU5licatlon? MRS. MC NIESH: The notice was published in the New Brighton Bulletin and mailed to affected property owners on August 11th. MAYOR WOODBURN: Comments wi I I be entertained, obviously, from the audience, but at the present time, to explain the proposed improvement, I'll cal I first on Engineer Christoffersen. I wi II state, too, that it's a complicated proposed improvement because of the number of governmental divisions Involved. 1'1 I call later on Steve Lee of the P.C.A. Mr. Christoffersen. MR. CHRISTOFFERSEN: The general location of the Improvement Is bounded by 35W on the west, Highway 96 on the south and Highway 10 on the east and north. (Pointing to a map of the area). This is a watermain along the south side of Hwy 96. At th I s poi nt it crosses to the north s I de (Chri stofferseni denttf I ed the proposed 12" watermain along the west side of service drive right of way from Hwy 96 north approximately 2,400', end an 8" main from that point north to the south corner of the lumber yard (Stewart Lumber). Christoffersen explained that E.P.A. and P.C.A. funding would include the service Into the bui Iding, not to the property line as Is the usual policy. Christoffersen noted that a waiver of trespass wi II therefore be needed for each connection on private property. Christoffersen said the estimated cost of the improvement as proposed (12" and 8" mains) is $170,500; explained that E.P.A. has recommended a 6" diameter system @ $130,200; noted that if improvement is app~ved, and E.P.A. wi II only fund a 6" line, the $40,300 additional cost is proposed to be assessed at: . $15.751front foot - residential $23.60/front foot - commercial. "=-:,-,:c:,=,:_,,,-,,,",,,,,~...,..,<.. ~ ; , Steve Lee (MPCA) explained that In 1981, PCA became aware of the well contam- Ination and began a ground water study to determine the cause and who was affected. Lee said the money is now in hand and the study Is going forward. Lee explained that various levels of wel I contamination were detected In the triangle area, 7 badly contaminated: 3 In New Brighton 4 i n Arden HI II s 24 wells have low level contamination (cons i dered usab Ie potab I e water)., Lee explained EPA conducted a feasibility study which was completed the end of June, which would provide a temporary water system by means of a 4" watermaln; noted that PCA recommends a main large enough to provide fire lines; the 12"/8" watermaln pro- . posed Is currently being considered in Chicago and Washington, D.C.; believes EPA wi I I fund 6" and probably 12"; do not have a final decision on this. Questions and Comments from the Floor Mr. Harry Werllen, 4647 Highway 10, said he works for the City of St. Anthony; stated we only want water to our houses; do not need to pay for a 12" line; al I we need is an 8" main. Christoffersen explained that the 12" line coincides with the master plan; noted that the pressure loss is greater in a smaller line; feels It is desirable to main- tain pressure for fire protection purposes. Mr. Werllen said there is no reason for a 12" line; 8" mains service St. Anthony. Christoffersen noted that the proposed water line is not looped. Mr. Richard De Witt, 4651 Highway 10, said the original proposal was a 6" main. Lee said a 6" main would meet State Code. De Witt asked If service lane will be torn up. Christoffersen said that part of It wi II be; construction wi II be as far off the paved surface as possible, but In the street right-of-way. Christoffersen explained the improvement proposed Is the same plan proposed in 1980. It was explained that Arden Manor Mobile Home Park Has no fire protection from Its own system; fire trucks wil I have to obtain water from the City hydrant system on trucks. It was noted that an emergency connection can be made at the Prior Avenue entrance to Arden Manor (north side of Highway 96). Jeanne Winiecki, 4471 Highway 10, asked If the source of the well contamination has been determined. Lee indicated (on a map of the area) the several sources of contamination In the arsenal (hi I I, Building 502 and the north side, etc.); also noted the approximate location of the most highly contaminated wells In New Brighton and Arden Hil Is. Lee said "trace levels" have been found In two wells south of Highway 96; noted that the trace levels found south of Highway 96 do not meet health criteria for contamination (water Is considered usable). Jim Breske, 4659 Highway 10, said he Is concerned about aval lability ~f ambulance service during construction; explained he is on kidney dialysis; reported that he hooked up to the Arden Manor water system when his wel I was found to be contaminated. Breske asked If he would have assessments for the proposed improvement if he is hooked up to Arden Manor water system. . -2- - Carol Werllen, 4647 Highway 10, asked if the City plans to go with the 12" main, or will City consider an 8" main? Mayor Woodburn said the Councl I is considering all comments at this time. Carol Werlien: said she agrees that an 8" main would be sufficient for our needs. line. Mr. Werllen said he doesn't feel they should have to pay for people down the David McDonald (attorney representing Werllens, Winleckis and other residents), asked the size of the line under consideration - 12" or 6". Lee said he has encour- aged the City to apply for the 12" main for fire protection purposes; If EPA approves it as described, there wll I be no assessment. . Mr. John Melquist, 1699 Chatham Avenue, said he plans to bui Id on a lot on Round Lake; is interested in the area south of Highway 96; asked if EPA will also fund this area; asked if army wil I repay EPA If found responsible. Lee responded that there Is the possibility of reimbursement by the parties found to be the source of the contamination, not by EPA Super Fund; does not know whether State wi I I ask for reimbursement for home owners; State and EPA wi II be reimbursed; seems very likely that the source wi I I be found. Mr. Werlien said he feels strongly that the hookups should be Into the houses; the hole wi II be there when the main is put through. Christoffersen said this wi II be done on this particular improvement; this is not City's usual procedure. Mr. De Witt asked when City proposes to let the contract. Christoffersen explained that the improvement depends on the funding; the aim Is to get the line in by late 1983, If the City goes ahead with the Improvement; probably wi II not be able to complete the restoration unti I next spring. Mr. Werlten asked where the 8" line is to begin; asked if the price wi II drop at that end. Christoffersen indicated the location of the beginning of the 8" main; explained that City policy is to assess commercial at 1.5 times the residential rate. Mr. Werl ien said an 8" I ine can handle two fire trucks. David McDonald asked what Council wi 11 do if EPA funds a 6" I ine. Wi Ii there be another public hearing? Mayor Woodburn said there wi I I not be another hearing on this proposal; an assessment hearing If needed, yes. It was noted that Council wi II make Its decision based on the advice of the citizens, City Engineer, etc. Councl I wants resident Input tonight in order to make its decision. Mayor Woodburn asked If there were any written questions or objections. Charlotte McNlesh read a letter from 550 Associates opposing any assessment for the watermain on the Arden Manor property and offering Highway 10 residents hookup to the Arden Manor water system. After determining that there were no additional questions or comments from the floor, the public hearing was closed at 8:31 p.m. . -3- ~ In discussion, it was noted that the cost of the. 6" line is estimated @ $130,200 and the combination 12" and 8" line @ $170,500 (difference of $40,300). It was queried whether the Improvement will provide any service to the mobile home park. Lee and Christoffersen explained that Arden Manor's new wel I is in the Hinckley formation which Is very high In Iron content, but good potable water. It usually needs treatment to remove the iron. Christoffersen said the City anticipated that Arden Manor would probably connect to CIty system at some time; it Is debatable whether the Arden Manor system can withstand the pressure of the City ~Y~1em; Arden Manor has very low pressure at the present time. It was noted that th~^~re hydrants (existing and proposed) can be used for emergency fire protection at Arden Manor. Christoffersen was asked If an 8" I ine would. be sufficient for fire protection. Christoffersen said, if the system could be looped, an 8" main would probably be sufficient; feels the 12" main Is needed to properly serve the lumber yard, which has . been one of the po I nts of concern; noted that 6" or8" ma i ns are usua II y adequate to serve residential. Christoffersen said he'd have to check figures again to determine the adequacy of an 8" system. MeAl lister asked Christoffersen to explain who paid for the main south of, and along the west and north of Round Lake. Christoffersen said it was partly assessed to abutting property owners on front foot and areas basis and partly paid by the City. McAllister asked why City did not run water to this area at that tlme1 Christ- offersen said he believes It was because the residents objected, and It was deleted from the project; recalls the assessment at that time was about $13/front foot, plus acreage assessment for large parcels. Lee was asked what the chances are for future contamination of the Arden Manor wells. Lee said the Oepartment of Health feels they have good protection from con- tamination in the Hinckley formation for many years; of course, there is no guarantee. Hicks asked why Arden Manor did not connect to the City system Instead of putting in the new we II. I twas exp I a i ned that a reduct i on va I ve was proposed to be 1 nsta II ed to reduce the pressure through the Arden Manor lines; cost of water @ 87~/M gal. (an on going cost) and the sewer rate, which is tied to the water usage are probably the reasons. Hicks asked the residents if EPA pays the total cost, would they go for the 12" main. Werllen said yes, but feels City can get by with an 8" main; would want the 12" if EPA pays entire cost; 12" would be better, but feels 8" is o.k. Geske was asked how his hookup charge to Arden Manor system compares to the proposed $15.75/foot charge1 Geske said his hookup cost was less. Woodburn noted that about 20 years ago there was a calculation on the effect of City water on fire insurance. McNlesh reported that a substantial reduction 1n fire insurance rates resulted in areas of the City with municipal water. De Witt noted that Arden Manor can charge anything they want to for use of their water; can even stop service if they desire. . -4- ~ Lee explained that the original feasibility study was a proposal to connect the Highway 10 residents to the Arden Manor system at a cost difference of $20,000- $30,000 compared to a 4" municipal line; because of the uncertainties of the private source, PeA preferred the City system. Mulcahy asked the average house frontage along Highway 10. The lots were estlmafed to be about 85' in width by De Witt. McNiesh noted that the number of years over which the assessment would be spread has not been determined; 10-15 years has been recommended by Popovich on recent improvements. . Christoffersen was asked about the time schedule. Christoffersen said he was anticipating starting the end of August; depends on response from EPA. Lee said PCA Is pressing for an answer. Christoffersen said his tentative fall schedule Is: - Plans and Specifications - Mid-September - Bid Award - October lOth - 8egln Construction - October 17th - Complete - November 30th In answer to the question of whether EPA will pay for plans and specifications, Christoffersen said EPA wi H not pay for any costs incurred prior to EPA approval. Christiansen moved, seconded by Hicks, that Council authorize preparation of Plans and Specifications for Improvement W-83-4 for the lil" and 8" watermain as described tonight, subject to EPA's participation in the amount of $130,200 and based on the time schedule as outlined tonight. After further discussion, Christiansen moved to amend the motion to add Council's approval of an 8" main <Instead of 12"), contingent upon City Engineer's finding that an 8" main is sufficient for adequate fire protection. Hicks agreed to the amendment. Motion as amended carried unanimously. (5-0) .