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HomeMy WebLinkAboutCC 07-11-1983 . . , Minut.s of R.gular Council M..ting Village of Ard.n Hills Monday, July 11, 1983 - 7:30_p.m. Village Hall Call to Ord.r Pursuant to due call and notic. tb.reof, Mayor Woodburn call.d tb. ...ting to order at 7:33 p.m. Roll Call Present - MayoD Robert Woodburn, Councilmen Thomas Mulcaby, Micbael Christiansen, Diane McAllister, Dale Hicks Absen t - None Also Present - Engin.er Donald Christoff.r.en, Plann.r Orlyn Miller, Clerk Administrator Charlott. McNiesb, D.puty Clerk Dorotby Zehm Approval of Minutes Hulcahy moved, ..conded by Hick., that tbe Minut.. of Council He.ting of June 27tb be approved a. amend.d. car.ried unanimously. (5-0) the Resular Motion Bu.ines. from the Ploor Non. REPORT OP VILLAGE ENGINEaR DONALD CHRISTOPPERSEN Status R.port- IP_A Peasibility Study on Tampor.ry Wat.r Supply Council wa. r.ferred to copy of Cbristoffersen's lett.r to IPA (copy also to PCA). Cbri.toff.rs.n reported tbat Arden Hills is included as part of Group 2, wbich includes tbe 7 bou.e. north of Highway 96 (on Higbway 10), soutb of the railroad spur; plan proposal is to install a 4" pipe, connecting tbe.e homes to tb. Arden Manor water sy.t.m, and a 3" line connectins Stewart Lumber Co. to tbe Arden Manor water system; proposal also includes connecting tbe Indykiewicz house to Arden Hills water at a cost of $8.800. Chri.tbffer.en reported that hi. l.tter, in re.pon.. to the I~A propo.al. doe. not obligate the City to anything; intent of l.tt.r is to advi.e IPA of the City'. recommendationa. wbich are: - 2400 feet of 12" water main from Highway 96 municipal water to .erve the homes north of Highway 96, and 400 fe.t of 8" main continuing north to Stewart Lumb.r. Cbri.toffersen explained that th.s. line size. are approved by the State of Hinn.sota and provide for fir. flow connection.; not.d that the Ard.n Manor sy.tem i. not rated for fir. flow. - Christoffers.n estimat.d the differ.nc. in co.t to be $40-50 thousand more than the $86,000-$86.500 .stimat. + $8.800 for the indyki.wicz service. - Christoff.r.en sugg.st.d that if the City undertake. this improv.m.nt, it also include the segment of home. .outh of Highway 96 (all of whicb would be .ubject to City ass..sment and not included in the super fund); noted that the servic.. for the bom.. north of 96 with contaminated well. may b. into the building; not.d that the differ.nce in east betw.en-8uper fund and improvem.nt co.t. can be a.a....d. Approval of Plan. and Specifications and .Authorization for Adverti..ment for Bid.- Lift Station No.2 Chri.toff.raen e.timated the co.t of the improve.ent at $143.000; , Minutes of Regular Council Meeting July 11, 1983 Page Two explained that the improvement also includes changes to Lift Statio No.5 to increase pump capacity; suggested advertising for bids July 29, August 5 and August 12, opening bid., on August 15th for award on August 29th. Christoffersen said that Lift Station No. 2 will look similar to Lift Station No.5, but will have a block exterior, becauae of its secluded location in the Chatham area, north of the Soo Line tracks. Christiansen moved, seconded by McAllister, that Council approve ~ the Plans and Specifications and Authorize Advertisement for Bids for Lift Station No. 2 (including changes to Lift Station NO.5). Motion carried unanimously. (5-0) Authorization to Prepare Asseasmant Rolla for Royal Hills, Arden Oaks and Hazelnut Addition Christoffersen suggested that the Red Fox Road sewer extenaion asseasment roll also be authorized; noted that he expects Royal Hills to.'be paved by the end of next week and Arden Oaks in two to three waeks; noted that contractor will complete the Red Fox Road sewer improvement in . week. McNiesh suggested that the sssess.ent hearings be scheduled for August 29th, allowing for 30 day prepay~ents and certification of aasessments to the County by October 10th for inclusion on the 1984 tax roll. Christoffersen noted that the developer, Barry O'Meara (Hazelnut Park Addition), has authoriz~d extending tha pipe from Ph~BW I, parallel with Cleveland Avenue, south to the flat part of the site; noted that extension will be a cost saver for the developer .edwill not hamper any future develop.ent of the site south of Phasa 1. , ~~ Hicks moved, seconded by Christiansen, that ~ authoriz~ preparation of assesament rolls for Royal Hills, Arden Oaka. HVzel- nut Park Addition and Red Fox Road sewer extenaion. Motion cerried unani.ously. (5-0) Shoreview Letter re Water Interconnections between Shoreview and Arden Hills Christoffersen reported that Roseville has water interconnections with Arden Hills, Shoreview, Falcon Heights and New Brighton; suggestion is a aimilsr connection between Shoreview and Arden Hills; noted that Shoreview and New Brighton have municipal wella - interconnect is only permitted in cases of emergency. Christoff- ersen said the most economical and logical connection would be on Lexington Avenue, south of 694. Council . briefly diacussed the appropriateness of a connection at Lexington, improvement of which is pending completion. After discussion, matter was referred to Christoffersen to prepare a report relative to the advantages ..'add disadvantages of a water interconnection with Shoreview. It was suggested that Shoreviewl Arden Hills engineers discuss the matter. . REPORT OF VILLAGE PLANNER ORLYN MILLER Case No. 83-16. Sideyard Setback Variance on Corner Lot - 4544 Pleasant Drive Miller referred Council to a'transparency of the subject lot at the intersection of Pleaaant Drive and Karth Lake Drive in Karth Lake Eatatea; noted that the lot haa frontage on 2~ aidea, requir- ing a 40' setback; reported that the lot waa created prior to the 40' aide aetback require.ent on a corner lot (20' required at ti.e plat waa approved). -2- , . . Minutes of Regular Council Meeting July II, 1983 Page Three Miller noted that options have been looked at, resulting in about the same aaount of variancei alternative would be to redesign the house. Miller ssid the proposed house size is considered co.parable to others in the neighborhoodi noted thst the appli- cants have angled the garage in an effort to reduce the variance neededi reported thst the Bo.xd of Appeals and Planning Co..i.- .ion have reco..ended ~pproval. McAlli.ter .oved, seconded by Hicks, that the Council approve the sideyard setback variance of 5 feet (35' setback from Karth Lake Diive) as reque.ted with Case No. 83-16, based on the following: 1. Sideyard setback requirement of 40' was established sfter lot was approved, snd significantly reduces .ize of building envelope. 2. Unusual configuretion of the lot. Motion carried unanimously. (5-0) Case No. 83-14, Minor Subdivision and Site Plan Review, First Phase of Office Development - woodbridge Properties. Inc. Miller explained that two actions are requested: 1. Minor Subdivision approval, and 2. Site P~an approval of the First Phase of Develop.ent. Miller referred Council to a transparency of the overall site plan of the total project, showing how Phase 1 will work ~nto the total developmenti reported that the Planning Commission reco..ends approv.l of the .inor .ubdivision and the Pha.e 1 site plan, with the contingencie. listed in Minutes of the July 6th .eeting. Miller noted that the site plan on which the Planning Coa.iasion ba.ed it. recom.endation was the .odified plan presented on 7-6-83. David Weir reported that he has not received a report from the City Engineer aa yet; noted that Christofferaen haa received calculations and plans, apparently he has no real proble.. with the., aa far aa we know. Severel slidea were ahown of the exiating develop.ent surrounding the Woodbridge site. Weir described the various site constrainta encountered in developing the plan for the propoaed office develop- .enti wants develop.ent to have no identifiable front and rear. Weir said that because of the .any site restrainta and lack of a star. water manage.ent syste. in the area, they aust construct a watar retention pond about 2/3 acre in size. Weir explained that the proposal is slightly under the ordinance .axi.u. cover- ate require.ent of 75%i could reduce the building foot printa by increasing bUilding heights, but prefers to keep the buildings along County Road E at I-story level, co.patible with the bank, KSI .ervice office, Sitz.ark and the shopping center. Weir noted that the western portion of the shopping center currently drains onto the .itei waa apparently reconstructed to alleviate an on-aite Arden Plaza water problem. Weir displayed a colored rendering of the office park proposal, as enviaiouned fro. County Road Ei noted that the office park is anticipated to be a major business center and a focal point of the Arden Hill. busineas district. Weir said the amended site plan presented to the Planning Commiasion on 7-6-83, i. the reault of changes and auggestions by Planner Miller and the City Traffic Engineeri ao.e made just before the Planning Coa.i.sion .eeting. Weir described the proposed recention pond as the focal point of the sitei noted that the landscape plan exceeds all standard. impo.ed along County Rosd E. -3- Minutes of Regular Council Meeting July 11, 1983 Page Four . Jim Benshoof (traffic consultant) explained that he was hired to assist the developer in the traffic aspects of the development, working with the City and County Engineer in order to try to respond to the needs of the City and County as well as tbe developer. Benshoof referred to charts depicting tbe two proposed off-set aeeeas drives, as well as alternative aligned drivewa:J.-inter- aeetions, on Pine Tree Drive and on County Road E; reviewed the number of conflict points attributable to both the T and 4-way intersections in a.m. and p.m. peak hours. Benshoof said, witb proper separation, the off-set drives, aa proposed, will be safe and effective. . Benshoof also noted the internal considerations on the amended site plan: 1. Widened driveway from County Road E, seeess and egress >- 2. Enlarged radius of curves of drive at nortb and south ends of Pbase 1 buildings and around the pond area. Benahoof said he feels these changes will accommodate the access needs. In discussion, developer was ssked if he is comfortable with the eonditiona of approval of Phase 1 recommended by the Planning Commiasion. Weir said tbe Planning Commission, as he recalls, did not feel the need for berming along County Road E or Pine Tree Drive; otherwise reeommendationa listed appear acceptable. Miller noted that the berming suggested is what he calls "hubcap hiders"; is not significant, but prevents full view of rows of ears; there- fore, auggested berming where feasible. In discussion of the suggested break up of parking sreas, Miller explained that the long areas of parking along the east and west sides were his concern; unless these landscaped areas are of sufficient size to be significant (probably replace 2-3 stalls), it isn't worth doing. Pedeatrian access thru the site was qqeried. Miller noted that a sidewalk syste. could be accommodated on site to connect with tbe existing walk along County Road E. In discussion of the signage, Miller said a aignage plan will be required; noted that some suites will have direct access from the outside; these will be permitted an identification sign. Miller explained that a project identification sign at the entrance to the site (name of office park) is permitted by ordinance, as well as primary directory signs at doorways for tenants without direct access from outdoors. Weir referred Council to slide examples of the Arden Plaza Shop- . ping Center signage which he said exceeds the City's signage requirements. Weir said they will probably propose the bolder letter treatment for signage in the office park - similar to Coaat to Coast and Pizza Hut lettering in Arden Plaza. Concern was expressed relative to the seemingly excessive number of access doors to the one-story buildings. Weir said he feels it necessary to provide.easy access to the building suites; noted that they too do not want the site to look cluttered. . In discussion of access to the site, concern was expressed relative to the off-set driveways, because of the accident potential. Weir said thay have relied on their traffic engineers; noted that the driveway separation on Pine Tree Drive is about 100'; traffic engineers_feel it will be a safe and effective access as proposed. Miller noted that his rule of thumb for adequate off-set driveway -4- . . . Minutes of Regular Council Meeting July 11, 1983 Pagil Five is 125', center line to center line; the Pine Tree proposed separation is about 110'. It was suggested thst this access could be posted "No Left Turn". 'f it presents a problem in the future. Trsffic eSU.atee quoted - by Benshoof were 136 trips (in and out)/day in Phase 1; sdditional 290 trips/day in Phaee 11 and 111. Miller noted these are a bit higher than thoae of Von Wormer. The building heights in Phases 11 and 111 were queried. Miller explained that these buildings may technically require' a height variance; ordinance haa mechanica to allow variance in height by providing additional aetback to acco.modate it. Long range maintenance of the ponding area was queried, if lots will have separate owners. Weir said protective covenants aaking them obligated to one another for the pond. driveways, utilitiea, etc. will be required by the lender; maintenance coats will be spread among the property ownera. .Treatment of roof top structurea ~as discussed. Weir said they propose to locate them along the centar lina of the one-story buildings, raise tha parapet to help screen the. (16" above roof line") and pain t thell tha same color as the bui lding exteriors. Weir noted that they will be located to the south of the buildings; will not be visible to County ROad E; noted that their concern is the view froll the Phase 11 and 111 buildings. Miller said it is not his intent to ignore the ordinance require.ent that roof top units be screened; feels screening can be accomplished in other ways than by "fencing", such as cluatering the units and locating the. strategically to minimize visibility. Miller noted that the intensity and concept of the lsndscape plan is good; applicant will be required to submit a final landscape plan to include detailed planting around buildings, suggested minor replacement of trees along County Road E, etc. The treat- ment of the driveway/drainage area along the west side of Arden Plaza was queried. Vogel explained it will be ber.ed; noted that 1.2 acres of the site will be drained to the east to connect with the Arden Plaza systell. MCNiesh reported no response from Arden Plaza relative to the City's request to correct the drain- age pattern at the west of the .hopping center property. (McNiesh was requested to contact C.G. Rain re status of drainage correction.) The grad of the driveway to County Road E waa discuased. Miller noted that the width of the ecreas drive is identified as 18' on the plan, but it doean't appear to be drawn at 18' on the plan. Vogel said it should be 2~' (18' in and 20' out); grade of drive- way to Arden Plaz waa deacribed as being too steep presenting an egress problam onto County Road E. Miller reported the pro- posed grade at the entrance/egress drive is shown at 7%; 'County will permit 5~ grade. Miller said be personally 'feels it should be no greater than 3~. Hicks moved, seconded by Mulcahy, that Council approve the minor 3 lot subdivision as proposed with Case No. 83-14, and approve the Phase 1 site plan, subject to: 1. Resolution of Park Dedication prior to issuance of Occupancy Permit. 2. Approval of Final ,Landscape Plan by City Planner. 3. Approval of final grading and drainage plan by City Enginear and Rice Creek Watershed District. 4. Site Plan approval by Fire Chief. 5. Signage Plan approval. 6. Acceptance by tbe applicant of tbe following conditions: a) Drives at ends of builiings Shall be poated PNo Parking". -5- Minutes of Regular Council Meeting July 11, 1983 Page Six . b) All roof tops or ground level mechanical equipment shsll be architecturally treated or screened to assure sn uncluttered appearance. c) All exterior light fixture. .hall bave hidden light sources. d) Temporary access to Pine Tree Drive sball be eliminated when future phases are developed. Motion carried unanimously. (5-0) . Hicks Doted that he would like to see berming along County Road E, where feasible, and the sugge.ted 60' spacing of treea as recommended by the City Planner. Proposal for Zoning Ordinance Amendment to Control Satellite Dishes and Antennas Mulcahy said he requested that this item be placed on the agenda for Council's conaideration; expressed concern about the aPpear- ance of satellite diahes and antennas; noted that the City Code apparently has notbing specifically regulating these structures. After discussion, Miller was requested to report to Council on specific ordinance regulations of satellite dishes, etc. at the August 8th meeting. Request for Peddler's Permit, Junior Careers - Leon Allen Council was referred'to Appl~cation for Peddler'a Permit for Junior Careers by Leon Allen. Allen explained that they sell three types of cookies and candy at $3.00/box; product ia sold door to door by Junior Careers children for which they are paid 600/box plus a 100 . "bonus plan. Allen said they bave six crews working at present; children are working toward a trip to Disney World, plus extra bonuses. Allen said the compsny puts most of the money back into the child- ren; has different programs. Allen explained that the company is owned by Rothchild Candy in New York; said their name does not appear on the candy or cookie boxes; noted that the products are sold allover the U.S. Allen said his craws are from north Minneapolis; all are well- mannered kids; they work in pairs. Allen said he gets,800/box and he supplies the bonuses; crews work a 6 day/week; children are 13-16 years of age. The average sales/day ia 25-30 boxes (high) or 10-20 boxes (low) not consistent, seems to depend on the area. Allen said they have canvassed in Mpls., Minnetonka, Brooklyn Center, Eden Prairie and are currently working in Coon Rapids; practice haa been to canvass an area once a year. McNiesh noted that a list of the sale. people and children has 4It been submitted a. well as the car to be used. reported no problems f~ 'd in the cheek which was made. After discussion, Mulcahy moved to grant a Peddler's Permit for Junior Careers for one canvass of the City of Arden Hills, not to exceed 3 months, beginning July 18, 1983. Motion was seconded by Christiansen. Motion carried (Mulcahy, Christiansen, McAllister, Woodburn voting in favor of the motion. Hicks voting in opposition) ( 4-1) REPORT OF VILLAGE TREASURER DONALD LAMB (Absent) McNiesh reported the following investment by the Treasurer on 7-6-83: $100,000.00 at First Federal @ 10% interest to aature 7-6-84. -6- . . . .. Minut.s of R.gular Council M..ting July 11, 1983 Page S.v.n Chri.tians.n mov.d, s.cond.d by McAllist.r~ to ratify the Tr.asur.r's inv.stm.nt. Motion carri.d unanimously. (5-0) Planning Commission Appointm.nts Hick. r.port.dthat thr.. r..id.nts who .xpr....d int.r..t in ..rving on th. Planning Commission att.nd.d th. Planning Co.-ia- .ion ...ting on July 6th. Hick. r.co...nd.d th. following for appointm.nt.: Ron Par.on, Scott P.t.rs.n and P.t.r Martin. Aft.r discus.ion, Woodburn appoint.d Marlyn Damman and Ron Par.on as r.gular Planning Co..ission m.mb.rs, P.t.r Martin as 1st alt.rnat. m...b.r and Scott P.t.rs.n a. 2nd alt.rnat. ....b.r, for th. balanc. of 1983. Hicks .ov.d to approve the appoint..nts. by McAllist.r and carri.d unani.ously. Motion wa. s.cond.d (5 -0) H..o R.lativ. to Uag.n G.od..ic Hom. - Chatham Plann.d Unit D.v.lop....nt Mulcaby di.tribut.d copi.s of hi. ..mo of 7-11-83 to Council for its consid.ration; not.d that Council did not take any action on hia sugg..tion that an opinion from th. City Attorn.y b. r.qu..t.d; said b. f..ls Council should do so if a requ.st for a building p.r.it is r.c.iv.d. Planning Com.ission M..ting- August 3rd Hicks report.d h. will b. out of town and will .iss the Council ...ting of July 25th and Planning Co....ission m..ting of AUlu.t 3rd. Woodburn off.r.d to att.nd th. Planning Co......ission ...ting a. liai.on in Hick'a absenc.. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE McNIESH P.nding It..a: 1) Noi.. Ordinanc., 2) Traspass Ordinance. Aft.r di.cu..ion, both it..s w.r. tak.n of f the p.nding list. Clai.s and Payroll Hick. .ov.d, s.cond.d by Cbristians.n, tbat Council approve th. Clai.s and P.yroll a. sub..itt.d. Hotion carried unani.ously. (5-0) Shor.lin. Lan. Parking Probl.. HcNi.sh report.d that cars parking on Sho~.lin. Lan., both sid.s of th. str..t, are causing an acc.s. probl.m for r..id.nts and ....rg.ncy v.hicl.s; probl.... occurs durin$ high usage of the Lak. Jos.phin. b.ach. After discussion, Council authoriz.d the t.mporary installation of "No Parking" sign. on the lake sida of Shor.lin. Lan. during the su....r .onths only. Ad 1 ou rnman t Christiansan mov.d,'s.cond.d by McAllist.r, that the m..ting adjourn at 11:50 p.... Motion carri.d unani.ously. (5-0) {2;t.A/~~~ Vd~~)~_~, Charlott. McNi.sh ~rt L. Woodburn Cl.rk Admini.trator Mayor Notic. of M..ting - The n.xt Regular Council ....ting will b. on Monday, July 25th at 7:30 p.... at the Village Hall.