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HomeMy WebLinkAboutCC 06-13-1983 . . . , Minutes Village Monday, Village of Regular Council Meeting of Arden Hills June 13, 1983 - 7:30 p.m. Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. Roll Call Present - Mayor Robert Woodburn, Councilmen Dale Hicks, Diane McAllister, Michael Christiansen, Thomas Mulcahy. Absent - None Also Present - Planner Orlyn Miller, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm. Approval of Minutes In discussion of proposed corrections" to the Minutes of May 23rd by Councilman Mulcahy, Mulcahy said he feels his proposed changes make the Minutes more "neutral". McAlliater said she has no problem with the corrections, but does not see the reason for them. Woodburn expressed concern that the suggested changes change the ~ of the Minutes. Mulcahy moved that the propoaed corrections be approved, seconded by Hicks. Motion carried. (Mulcahy, Hicks, Christiansen voting in favor of the motion, Woodburn and McAllister voting in opposition. ( 3- 2) . Hicks moved, seconded by McAllister, that the Minutes of the Regular Council Meeting of May 23rd be approved as amended. Motion carried unanimously. (~-u) Christiansen moved, seconded by Mulcahy, that the Minutes of the Special Council Meeting of May 31st be approved as submitted. Motion carried unanimously. (5-0) Business from the Floor Charles Fish.J__3132 Brighton Way South, presented two petitions to the Council: 1. (Signed by 26 residents) urging the City of Arden H111s and the Ramsey County Sheriff Department to post the vicinity of Charles Perry Park as a "Slow- Children", Reduce Speed Zone". 2. (Signed by 28 residents) urging the City of Arden Hills and the Ramsey County Sheriff Department to reduce the speed limit on New Brighton Road from County Road E to County Road E2 to 30 miles per hour. Mr. Fish said the residents feel that Perry Park is "over utilized" for softball; there are not enough facilities for the area resi- entJS. Fish said there are no tennis courts; there are 2-3 soft- ball games a._night; parking is inadequate and New Brighton Road gets the overflow as well as speeders and excess traffic. Fish said the screening of the park from the residential area is in- adequate; bushes haven't grown; snow fence has fallen down. Fish said the residents would like one ball field replaced with tennis courts; want to see the area around the park posted "Slow-Children", "Park", "Blind Access" "No Beer Drinking"; want more patrol by , . Minutes of Regular Council Meeting June 13, 1983 Page Two Ramsey County Sheriff; want ~ailroad underpass widened - noted that it is very narrow causing a dangerous situation; noted that the ball players tend to have a few beers and are generally speeding when leaving the park. Fish also noted that New Brighton Road is dangerous for children riding bikes; the paved gutters by Ramsey County will help; understand they intend to also pave the shoulders. Fish noted that other county roads in the City are posted at lower speeds; feels the condition of New Brighton R~ad is poor and a lower speed is warranted. . Council- ooncurred to refer the petitions to the Public Safety and Parks and Recreation Committees for their recommendations to Council. Fish said they intend to also attend both Committee Meetings to explain their concerns. Bill Herrmeyer, 1692 Chatham Avenue, advised Council that he under- stands a "dome--r,o-;;S"e" is proposed on one of the remaining lots in Chatham Fourth Addition; reported that neighbors do not appre- ciate this and would like to prevent its construction, if possible; feel that it would not be compatible with the neighborhood. Miller said there is one "dome house" in Arden Hills on New Brighton Road; City does not have an ordinance preventing dome homes, or other homes unusual in character with the neighborhood; Cillynhas little power to act if the construction meets the Building Code~ Miller said that developers sometime enforce certain restrictions within their developments; City has been reluctant to enter into control of architectural design. In discussion, it was noted that several nouse plans were sh9wn by the developer at the time the Chatham subdivision was reviewed, variations of which would be built on the lots in Chatham at the discretion of the buyers. Council expressed concern that the development be completed as planned. It was suggested that the case file be checked relative to the house plans proposed for the development and that the buyer of the lot be so advised when his identity is known. It was the general concensus of Council that a dome house would not be compatible with the architecture of the development as proposed and approved. REPORT OF VILLAGE PLANNER ORLYN MILLER Case No. 83-12, Site Plan Review _-=-_Big 10 Supper Club Addition Miller displayed a transparency of the site of the Big 10 Supper Club, showing the existing structure and the proposed 30' x 36' addition to the southwest corner. Miller reviewed the existing building coverage, which is well under the 40% permitted; existing total coverage of the site, he said, is about 90% (75% now permitted. by ordinance); noted that the only green space is at the f~ont of the building - balance of site is building and blacktop. Miller noted that the stated seating capacity, including the addition, will be 137, requiring 46 parking spaces; noted that there are alBeady more parking spaces provided (78 are proposed). Miller outlined the numerous inconsistencies existing on the site, existing before the ordinance was in effect; noted that it would be difficult to provide the needed number of parking spaces on site if the 25% landscaping is required. Miller explained that the proposed addition does not increase the non-conformi~~es and does not increase the site coverage; reported .' -2- . . \ Minutes of Regular Council Minutes June 13, 1983 Page Three that the Planning Commission recommends approval of the site plan and building permit with the conditions listed in the - . Planning Commission Minutes (6-1-83). Jack Welsch said he agrees with the site improvement as outlined by the Planning Commission; reported that the Fire Chief said there would be no problem with the increased number of people, and the addition t9 the building as p.oposed. In discussion, Welsch said the incinerdtor will remain in the present location. Fire Chief said this would not be a problem. It was noted that the satellite dish will be located on the roof of the new structure and the new roof line will meet the existing roof line. It was noted that the concensus of the Planning Commission was that the satellite dish would look better on the roof than at its present ground location, if it is screened to the maximum that is feasible. Welsch explained that the existing downstairs room is currently used for private parties only; it will be gone when the addition is built. Welsch said there will be no change in the exterior signage or lighting; existing sign at end of building will be removed. Hicks moved, seconded by Mulcahy, that Council approve the site plan and building permit with the following conditions: 1. re-stripe parking lot according to proposed plan, 2. install post and chain barrier along west and south property lines, 3. screen the dumpster, 4. screen the satellite on the roof to the maximum feasible, 5. existing landscaped area not be reduced. Mo~ion carried unanimously. (5-0) (It was the understanding of Council and Mr. Welsch that the con- tingencies are tied to the occupancy permit of the new addition.) Industrial Revenue Bond Financing - Discussion of Policy Statement and Guidelines Hicks asked Council's position; does Council want to adopt guide- lines? Hicks said he felt if Council does not want to engage in IRB financing, discussion of guidelines is a waste of time. Christiansen said he sees a need for guidelines; Council and developer need to know what it will consid~r, as opposed to an unstructured application for consideration. Woodburn said he sees no reason to put developers through hoops if Council does not intend to entertain IRB financing; sees guidelines as invitational to IRBa. Christiansen moved to table the discussion of guidelines to the next Council meeting (June 27th). Motion was seconded by Mulcahy. In discussion, it waS queried what is gained by tabling the dia- cussion? It was felt more time is needed by Council to review the proposed guidelines prepared by Popovich. Concern was expressed that the current application will be 3delayed. Christiansen said he didn't feel that another two weeks would adversely affect the applicant. Mulcahy noted that Popovich's suggestions and the comments and suggestions of Juran and Moody are serious proposals for Council's consideration and warrant considerable study; suggested a para- graph by paragraph review, noted that all paragrapha are not -3- I Minutes of Regular Council Meeting June 13, 1983 Page Four controversial; feels Council can develop guidelines on which to base a decision of "yes" or "no"; feels it is a serious enough matter to give it attention in a paragraph by paragraph review. McAllister said she sees no value in guidelines unless Council agrees it is going to entertain IRB financing; feels this type of financing in Arden Hills is circumventing the law. Woodburn noted that the Council hasn't'had guidelines in the past; Arden Hills has not encouraged applicattons and has dealt . with previous requests satisfactorily to Council, without the benefit of guidelines. Woodburn said he doesn't aee an area in Arden Hills where Council would be interested in IRB financing; noted that Council, in his opinion, has already voted against IRB financing when Council did not set a public hearing; does not want to encourage developers. Hicks said, if Counci~ passes the motion to postpone, he has questions to ask the applicant if Council is not going to discuss the guidelines tonight. Christiansen withdrew his motion and Mulcahy withdrew his second. Hicks said his position, relative tb, the issue, is that a set of guidelines is useful if Council wants to participate in IRB financing; feels if Council continues th'e "no policy", it will not get a flood of applications; feels Council does not need to adopt guidelines if it is not interested in participating; if Council is interesxed, he would not have a problem adopting guidelines. McAllister moved to not consider adoption of any guidelines. Motion was seconded by Hicks. In discussion, Christiansen noted that the applicant would have to fulfill adopted guidelines; feels this is the reason other cities, and Popovich, have addressed them. Mulcahy said he feels Council should be clear as to the signal Council is giving to the applicant; asked what that signal is; do we or do we not want to adopt guidelines tonight. Mulcahy said he will vote against the motion; feels guidelines are useful. Christiansen said he feels there is a viable use for IRB financing in Arden Ui11s; feels thereew~11 be instances where the guidelines will be advantageous in the future. Hicks said he does not feel that having guidelines gives Council an advantag~~ Council will have the same opportunity to consider the financing without the the guidelines. Woodburn said there may be a time IRBs will be advantageous; feels the guidelines, in general, are excellent, but are an invitation; feels it inappropriate to encourage expenditure to apply if Council does not intend to consider this type of financing. . Mulcahy asked what Council intends. to say; does Council not want guidelines because it is saying "no" to the applicant, or "no" to working on guidelines? Woodburn explained that it is his under- standing there is no application at this time; no public hearing was set. Motion carried (McAllister, Hicks, Woodburn voting in favor of the Motion; Christiansen, Mulcahy voting in opposition. (3-2) Mulcahy suggested that there may be questions or comments from the floor relative to the Council's action. -4- . . . Minutes of Regular Council Meeting June 13, 1983 Page Five Mr. Prince (Juran and Moody) suggested that the discussion was the most compelling reason why the City should have guidelines; a divided situation; feels it would be important to see what Council likes and dislikes about IRB financing; queried why it is not suitable for Arden Hills;_noted that Council~s concern re charging fees, m.king it look like City is inviting applications, can be dela~ed; can charge the fees if Council decides to do something for the applicant. Prince said the policy of Council can be short; if opposed, that is the policy, but feels it should be in writing. Prince said guidelines and policies should be established; otherwise, Council will have this discussion over and over again; feels it is more efficient if guidelines are adopted. ' Mr. Weir (Woodbridge Properties) asked if it is the spirit behind the Motion that Council is not in favor of IRBs. McAllister said it 1s a tllower case I'nol'. Mulcahy noted that, in his estimation, the New Brighton Bulletin and Town Crier coverages of the matter were very good, but feel it unfortunate that the magnitude of the project was not mentioned - a $15 million investment. Status Report -_~~f Disposa~~~ Public Works Supervisor Bud Johansen referred Council to his memo (6-9-83) and a letter from Ramsey County Solid Waste (6-3-83), relative to the suggested leaf disposal site at the end of Hudson Road; noted that R.C. Solid Waste Dept. would like to establish a leaf site that would serve more than one municipality; feels this is a good site to hopefully serve New Brighton as well as Arden Hills; noted that Ramsey County has money budgeted to sign and gate the site and to hire someone to maintain the site when it is open, etc. Johansen asked Council's direction re whether Council wishes to proceed with the project; reported that Parks Director Buckley and he met with Ramsey County personnel and Dave Fridgen, New Brighton's sanitarian, on the proposed site; reported that Buckley is agreeable to negotiate the project on behalf of Arden Hills' interest, if Council pursues the project. In discussion, Johansen said New Brighton would like to be involved in the Arden Hills site, if possible; ~uggested that the licensed haulers be made aware of the project to see if they are agreeable to a pick-up arrangement, at no charge to residents, etc. It was noted that personnel will be needed at this site to see that bags are dumped out and removed, and that only grass and leaves are dumped. Johnson reported that Buckley received a call from Ramsey County today relative to a different site, a bove the site o~tginally contemplated; Ramsey County wants to store g~avel and snow also. Johansen said the lower site is not visible from the residences on Hudson; higher site would be visible. Johansen reported that Arden Hills now stores black dirt on a portion of the Ramsey County Open Space site. Hicks queried whether the proposed uses are consistent with the reasons for which the site was obtained. Johansen said 3-wheelers are currently using it. It was the general concensus of Council that Johansen act as project coordinator, assisted by John Buckley, to negotiate a three government agency agreement (Ramsey County, New Brighton, Arden Hills) for Council's consideration. It was Council's intent thatLif terms are agreeable, the leaf site be operational by this fall. -5- Minutes of Regular Council Meeting June 13, 1983 Page Six Snow Plow Truck Johansen reported that he is preparing specs for a snow plow truck; noted that it will probably go over budget because of increased cos ts . Bids - Impr. No. SS-83-2, Sewer Extension to 1315 Red Fox Road, Resolution No. 83-32.......Awardin,LBid for Impr. No. 83-2 Council ~as referred to Bid Tabulation of 3 bids received and to Engineer Christoffersen's letter of 6-10-83. 4It Hicks moved, seconded by McAllister, that Council adopt Resolution No. 83-32, Awarding the bid to the low bidder - H.B.H. Construction, in the amount of $22,728.20 for Improvement No. 83-2. Motion carried unanimous1y.(5-0) Planning Commission Resignation Cou~cil was referred to letter from Gary Thorn (5-23-83). McAllister moved, seconded by Hicks, that Council accept the resig- nation of Gary Thorn from the Planning Commission. Hotion carried unanimously. (5-0) Board of Appeals Appol~~~ Hicks recommended the appointment of Gary Thorn as Chairman of the Board of Appeals; reported that Thorn has agreed to serve in this capacity. Woodburn appointed Gary Thorn as Chairman of the Board of Appeals for the balance of 1983. Hick moved, seconded by Mulcahy, that Council approve the appoint- ment. Motion carried unanimously. (5-0) Finance Committee Recommendations for License and Permit Fees, Effective 1-1-84 Council reviewed the proposed license and permit fees recommended by the Finance Committee, effective 1-1-84. After discussion, Council requested McNiesh to notify business places of the proposed changes, requesting comments prior to July 31st, and to publicize the proposed changes in the New Brighton Bulletin and ~_Crie..!.. Requests for Signage Speed Limit Sign - Colleen_._~'y~ Council was referred to McNiesh's memo (6-3-83). McNiesh reported that Ramsey County ran radar on Colleen for two successive days; no cars exceeded 31 mph; reported that Sheriff Deputy feels that people think cars are going faster than they really are. . In discussion, it was noted that signs are not a deterent to speeders; 30 mph is the speed limit on all residential streets, unless posted otherwise; it is not City policy to post speed signs on residential streets. No Parking Si.lIps - ~.!_~.~_Yl..!.w_ll.!.~~ Chrisiansen reported that the street is narrow at the Y intersection; a retaining wall restricts vision; cars parked on both sides of the street in this area are for the tennis court and maintenance people. Council referred the matter to the Public Safety Com- mittee for its recommendations. -6- . Minutes of Regular Council Meeting June 13, 1983 Page Seven Request to Re~l'_~t~~_I!~._.E.!.e Pe.!mit - Sexton Antique Shop Council was referred to ~ehm's memo of 5-26-83 and attached Special Use Permit - Case No. 69-32. McNiesh reported that after Pat Sexton died, Mrs. Sexton trans- ferred her business to a Minneapolis location; now wishes to have the antique shop at home again. McNiesh described the operation as very "low key". . Mrs. Sexton said the situation is the same as it was when the original Special Use Permit was issued: - has six off-street parking spaces - intends to be open Wednesday through Saturday, 11:00 a.m. to 4:00 p.m. - has a small sign near the door to the shop, which she tips over when shop is not open; explained she us~ to have another sign near her mailbox, which she would stick in the ground, but she no longer has this sign. Mulcahy moved, seconded by Hicks, that Council rreinstate the Special Use Permit for the Antique Shop at 333U Lake Jonanna ~lva. for an indefinite period. Hicks moved to amend the Motion to limit the hours of operation to 11:00 to 4:00 p.m., Wednesday through Saturday. Mulcahy did not accept the amendment; felt it is not realistic to attach this limitation to the Special Use Permit. Hicks withdrew his amendment. The Motion carried (Mulcahy, Hicks, Christiansen, WOOdburn voting in favor of the Motion; McAllister voting in opposition (4-1). (McAllister noted that the ordinance requires a new application, including a public hearing, if a SUP has been discontinued for a period of ninety consecutive days; feels this procedure should be required. ) Approval of Summer Playground Leaders Council was referred to Buckley's memo (6-9-83) recommending the hiring of Summer Program personnel for 1983. Mulcahy moved, seconded by McAllister, that Council approve the hiring of Summer Playground personnel as submitted. Motion carried unanimously. (5-0) Report on Fire Board Meeting of June 2nd McAllister referred Council to her memo (6-2-83) and to Minutes of the Fire Board Meeting on June 2. . McAllister reported that the Fire Board agrees that a third fire station is needed; existing stations are a long way from the northern area of Shoreview currently being developed; noted the several site possibilities now under consideration. Another site possibility suggested was that approximately two acres in the arsenal be requested, north of archery range, for a fire station. Financing of a third station was discussed. It was noted that the three contracting cities will, no doubt, realize an increased cost for fire protection; Shoreview will pay a higher percentage as Shoreview develops to the north. It was noted that Arden Hills does not have additional funds available; Lake Johanna Fire Dept. should be able to manage the costs (buildings, trucks, etc.) within its bud- get as per contract. It was queried how the existing two stations were financed. -7- . Minutes of Regular Council Meeting June 13, 1983 Page Eight OTHER BUSINESS Parks Committee Mulcahy reported that the Parks and Recreation will tour the Village Parks on Tuesday, June 14th, starting at 6:00 p.m.; meeting will follow the tour at the Village Hall. Ramsey County Sheriff P~~!_~~~alse Alar~s McAllister reported that she and Clerk Administrator McNiesh attended the meeting in Shoreview; Sheriff's Dept. favors a uniform ordinance regulatl~g private alarm systems. McAllister reported that a sample ordinance was received and discussed. Some of the concerns were appropriate fees to be charged and hd~ fees would be collected; if bill is sent and not collected, is this a misdemeanor; could unpaid charges be collectible as a special assessment, etc. It was felt that Ndefinitions" are needed; the primary concern is to stop false alarms; noted that Ramsey County Sheriff feels many people will have alarms when Cable TV is available. . Youth Service B'!E*,au Hicks reported that the Y.S.B. is reviewing its program; trend in some service bureaus is to seek greater sources of funding; noted that courts will contribute to crisis-oriented Y.S.B. rather than counseling; staff believes their orientation is toward counselling to change youth behavior. Hicks said Y.S.B. will be asking for-more funding from municipalities in 1984, and will be asking for United Way funding; reported Y.S.B. will lose Bush Foundation funding in 1984. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE McNIESH Resolution No. 83-33, Apportioning Assessment for Water Impr. No. 68-1, Arden Oaks Hicks moved, seconded by McAllister, that Council adopt Resolution No. 83-33. Motion carried unanimously (5-0). 1984 Budget Guidelines McNiesh reported that she has requested department heads to leave all employee salaries at current rate when submitting budget proposals for 1984; will ask Council for a % add-on later. Council concurred that all instructors', etc. salaries remain the same as well for budget purposes. McNiesh asked for an interest guestimste for 1984. Council concurred that 7% be used. After discussion, Municipal Code Corp_,,-rat~~_!:.o..;;_t:.._~s~i~ste_ to R~vie.!'-S.~Code . Council was referred to letter from Municipal Code Corporation (6-2-84) and to Attorney Lynden's letter of 6-9-83 re analysis of the Arden Hills Code. After discussion, Hicks moved, seconded by Mulcahy, to not proceed with the anal1zstion at the present time. Motion carried unsnimously. (S -0) Claims and Payroll McNiesh requested approval of check for $50,000 (transf~r of funds) and $1,003.13 for PERA in addition to the checks listed. After discussion, Christiansen moved, seconded by Hicks, that Council approve the Claims and Payroll, PERA and transfer check as submitted. Motion carried unanimously. (5-0) -8- ~inutes of Regular Council Meeting June 13, 1983 Page Nine Arden Hills Standard - '_Grocery Licen8e McNiesh referred Council to license application for sale of grocery items at Arden Hills Standard, from May 1 thru December 31, 1983. for approval. Christiansen moved, seconded by McAllister, that Council approve issuance of the license. Motion carried unanimously. (5-0) Resignation of Donna~rtaas . McNiesh reported that Donna Hjortaas, recently granted a leave of absence by Council, has accepted full-time employment in the City of Shoreview Parks Departme~t. McNiesh said a replacement will, consequently, be made in early fall. Hicks moved, seconded by McAllister, that Council accept the resig- nation of Donna Hjortaas. Motion carried unanimously. (5-0) Committee Volunteers McNiesh reported that Ron Parson, 1191 Carlton Drive, has volunteered his services On the Planning Commission. Hicks reported that he has received names of potential Planning Commission volunteers from former Planning Commission member , Gary Thorn, which he intends to contact as well. Village Hall Carpeting McNiesh asked Council's direction on whether to proceed with the proposed carpeting of the office portion of the Village Hall. Christiansen moved, seconded by McAllister, that the carpet installation as per low bid received. unanimously. (5-0) Council authorize Motion carried Ad j ournmen t Christiansen moved, seconded by Mulcahy, that the meeting adjourn at 11:59 p.m. Motion carried unanimously. (5-0) ~~--- Charlotte McNiesh Clerk Administrator {{~~ Robert L. Woodburn Mayor . Notice of Heeting The next Regular Council Meeting will be held on Honday, June 27th, 1983 at 7:30 p.m. at the Village Hall.