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HomeMy WebLinkAboutCC 04-25-1983 ~ _J" cc.,_hi:ts. Minutes Vi llage Monday, Village of Regular Council Meeting of Arden Hills April 25, 1983 - 7:30 p.m. Hall Call to Order Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. . Roll Call Present - Mayor Robert Woodburn, Councilmen Diane McAllister, Dale Hicks, Michael Christiansen, Thomas Mulcahy (about 7:38 p.m.) Absent - None Also Present - Engineers Donald Christoffersen and Michael Kraemer, Parks Director John Buckley, Public Works Supervisor Bud Johansen, Clerk Administrator Charlotte McNiesh, Deputy Clerk Dorothy Zehm Approval of Minutes Christiansen moved, seconded by Hicks, that the Minutes of the April 11th Council meeting be approved as amended. Motion carried unanimously (4-0). Business from the Floor None (Mulcahy arrived at the meeting) REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Resolution No. 83-26, Approving Plans and Specifications and ~rdering Advertisement for Bids on Improvement No. SS-W-P-ST-83-3. Council was referred to plans for streets and utilities for Hazel- nut Park Addition (phase I), Improvement SS-W-P-ST 83-3. After review of tha plans for phase 1 construction, Hicks moved, seconded by McAllister, that Council adopt Resolution No. 83-26, APPROVING PLANS AND SPECIFICATIONS AND ORDERINC ADVERTISEMENT FOR BIDS ON IMPROVEMENT NO. SS-W-P-ST-83-3. Motion carried unan- imously (5-0). (Bid opening to be on May 25, 1983 at 2:00 p.m.) Special Council Meeting Hicks moved, seconded by Mulcahy, that Council schedule a Special Council meeting on Tuesday, May 31st at 5:00 p.m. at the Village Hall, to consider the tabulation of bids for Improvement No. SS- W-P-ST-83-3. Motion carried unanimously (5-0). . Approval of Cummings Park Site Concept Plan and Order Plans and Specifications For Grading Buckley explained that three concept plans for Cummings Park were presented at a Parks meeting in 1981; committee recommended Plan 3, but the plan was not acceptable to the Cummings Park neighbor- hood. Buckley reporte~ that a Parks sub-committee (Dick Klick, Mel Wilde, Tim Tuggle, Perry Lippert, Alan Montgomery, John Buckley) reviewed the entire concept of Cummings Park, after which a re- vised plan was presented on April 12th for Committee and neighbor- hood reaction. Buckley referred Council to the revised concept plan for Cummings Park (4-4-83), recommended for approval by the Parks Committee, consisting of a multi-purpose regulation softball field and pos- sible future bockey rink (south area) tennis courts and multi- purpose hard surface court (west area) neighborhood informal play area, picnic area and play equipment for young children (north area) and a walking trail system, connecting with the Lexington , Minutes of Regular Council Meeting April 25, 1983 Page two Avenue trail at the east side of the park, as well as the westerly trail system at Amble Road and Wyncrest Court. Buckley explained that the high priorities for this park are soft- ball/soccer field, tennis and informal open neighborhood play area; noted that the neighbors have been contacted by %he sub-committee, and five or six neighborhood residents attended the April 12th meeting and are apparently satisfied with the revised concept plan. (Buckley noted that 30-40 neighbors opposed the 1981 Plan 3 con- cep t.) Buckley explained that grading and seeding is proposed this summer; . also propose to ag-lime the ball field and to install back stops in 1983; anticipates installation of play equipment and tennis courts and hard surface court in 1984. Buckley said he anticipates flooding over ag-limed field for skating this winter. In discussion, it was queried why flooding is proposed over ag- lime instead of over grass or dirt as in the other parks. It was also queried whether it is the intent that the hockey side boards will be dismantled for summer use of the area, and whether or not lights are proposed. Buckley said that hockey is not considered a high priority for Cummings Park; it is intended that if a hockey rink is established, lights will be needed; the boards would be dismantled for the summer months. Another concern was the number of games and/or practice sessions that will be scheduled per week. Buckley said three nights/week for adult or youth soccer and softball games. D. Klick reported that several of the ,neighborhood residents are interested in tennis; suggested that more than two courts may be needed in the future. P. Lippert reported that in their survey, residents wanted a league size ball field and tennis courts in the initial develop- ment of the park; hockey carried a low priority. The estimated cost of a tenn~s court was reportad to be $17,000+. It was queried how construction of tennis courts in 1984 will affect the 10-year Park plan. Buckley said that priorities are being re-evaluated for incorporation in the 10-year plan. Buckley reported that the sign up for baseball indicates there will be about the same number of teams as in 1982. In discussion of park maintenance and anticipated need for addi- tional personnel, Buckley said he will not need additional full time people this year; will need additional personnel in 1984; will address these needs in the long range plan. Council concurred that no hiring for summer help will be authorized until Council reviews the Budget, as affected by cuts in State aid. Prevention of park and trail traffic by motorized vehicles was discussed. Buckley reported that a low berm is proposed along east side of Cummings Park to discourage motorized vehicles; cur- . rently have a 2, 3 and 4-whee1 vehicle problem, probably because the park is not developed; suggested neighborhood harassment of offenders may eliminate the problem; slso suggested issuance of citations to offenders. It was noted that the trails appear to end at a private street (CDC). Buckley said this trail stub could be eliminated. Mulcahy moved, seconded by Hicks, that Council approve the Cummings Park Site Concept Plan dated 4-4-83, and authorize preparation of Plans and Specifications for grading. Motion carried unanimously (5-0) . Approval of 1983 Summer Program Council was referred to 1983 Summer Program Proposal, recommended for approval by the Parks and Recreation Committee (Minutes of April 12, 1983). -2- ~~. Minutes of Regular Council Meeting April 25, 1983 Page three McAllister moved, seconded by Christiansen that Council approve the 1983 Summer Program as proposed. Motion carried unanimously (5 -0) . Approval of Instructors for Spring Program Council was referred to Buckley's memo of 4-21-83 recommending the hiring of instructors for the 1983 Spring Program. . The proposed $13.00/student rate for golf instructor and $7.25/hr. rate for tennis instructor, both of which represent a substantial increase over rates paid in 1982, were questioned. Buckley ex- plained that there are not too many golf and tennis participants; rates are in line with other communities. It was suggested that perhaps these instructions should not be offered, if there are eo few participants. Proposed rates of pay for Summer Playground Program were requested. Buckley said he proposes $140/week for 8 weeks for the supervisor (same as last year) and $4.25/hour for playground leaders. ($4.15/hour in 1982). No increase in 1983 over 1982 was suggested by McA).lister. After discussion, Hicks moved, seconded by Mulcahy, that Council approve the hiring of leaders for the 1983 Spring Program as out- lined, at the rates proposed in memo. Motion carried unanimously (5-0). McAllister asked why a Playground Supervisor is needed with only four playground leaders to supervise. Buckley explained that the Supervisor coordinates the programs and assists the leaders; also, substitutes for leader in case of illness. Buckley explained that he supervises the over all Summer Program; supervising the coaches and coordinates field schedules for games and practices. Development Agreement, Hazelnut Park Addition, Phase I Deferred to Council meeting of May 9, 1983. 1983 Seal Coating Council wes referred to a Seal Coating map which indicated, in yellow, the streets proposed to be seal coated in 1983. Johansen described the area as follows: Streets south of County Rd. E, west of Lake Johanna, and streets between Highway 51 and N. Snelling Ave.; also Harriet and Pascal Avenues. After discussion, Hicks moved, seconded by McAllister, that Coun- cil authorize preparation of Plans and Specifications and Adver- tisement for Bids for 1983 Seal Coating, as per map. Motion carried unanimously (5-0). . Rebuilding Lift Station No.2 Council was referred to Johansen's memo of 4-22-83, reporting that the Public Works Committee recommends rebuilding Lift Station No. ~ as soon as possible, following Plan B of the proposed New Brighton Sanitary Sewer Connection Report of 8-18-81. Johansen briefly reviewed the three alternative sewer plans pre- sented in the report, identified as Plan A, Plan B and Plan C. Johansen noted that the primary difference between Plan B and Plan C is that under Plan B the need for Sewer Pumping Statian No. 10 would be eliminated (No. 10 would remain in service under Plan C) Johansen explained that under Plan A, sewage from the area north of 1-694 would be pumped two times, once at Pumping Station 10 and secondly through Pumping Station 2. Johansen reviewed the estimated 1981 costs for the various alter- natives: Plan A - $802,800 Plan B - $561,200 Plan C - $432,400 -3- ,I Minutes of Regular Council Meeting April 25, 1983 Page four Johansen reported that Council approved Plan B in 1981; explained that Plan B appears to be the most feasible; noted that it is essential that No.2 Lift Station must be rebuilt as soon as pos- sible to the appropriate capacity (800 GPM under Plan B). Johansen noted the following breakdown of 1981 cost estimates for Plan B cons truc tion: 18" Sewer $301,600 ( line to interceptor) Jacked Crossing of 35W 44,000 Pumping Station 112 90,000 . ( increase to 800 GP 11) Pumping Station 115 3,000 (increase cap to 900 GPM) Pumping Station 1110 5,000 ( remove and salvage) $443,600 Contingencies 44,400 Legal Engineering & Misc. 73,200 $561,200 Johansen explained that the proposed rebuilding of Lift Station No.2 will be similar to that of Lift Station No.5, which has been rebuilt; noted that No.2 will have an above ground block building, but, because of its remote location, will not need ex- terior brick etc. to make it compatib~e with the neighborhood. In discussion, regarding methods of financing Plan B (pending recommendations from the Finance Committee) ,it was noted that approval of the rebuilding of Lift Station No.2, commits the City to the interceptor connection (Plan B). Christiansen moved, seconded by McAllister, that Council autho- rize preparation of Plans and Specifications and Advertisement for Bids for Rebuilding Lift Station No.2, based on Alternate Plan B, Proposed New Brighton Sanitary Sewer Connection. Motion carried unanimously (5-0). Leaf Disposal Johansen reported that the Public Works Committee has discussed the proposed leaf disposal project, but tabled further study pend- ing possible legislation to allow leaf burning. Johansen indi- cated a possible leaf disposal site at the east end of Hudson Ave., in the Ramsey County Open Space area; noted that he has written to Ramsey Open Space for use of this site, but has not heard from them; reported that the two residents on Hudson Ave. have no ob- jections to the location. Johansen referred Council to cost estimates for a leaf compost site, attached to his memo (4-22-83). . Metropolitan Transit Commission Request re Appointment to lntera~ency Project Management Board (Subregion 7) Christiansen was appointed by Mayor Woodburn to represent Arden Hills on the lnterag,-ncy Project Management Board; McAllister was appointed as alternate member. Minnesota Department of Transportation Report re County Road E Speed Limit Council was referred to letter from MnDot recommending a reduction in the speed limit on County Road E, between Lexington Ave. and Snelling Ave., from 40 mph to 35 mph. Council expressed its appre- ciation of MnDot's consideration of its requested speed reduction on County Road E. -4- . '. Minutes of Regular Council Meeting April 25, 1983 Page five W.W. Grainger Park Dedication Council was referred to letter from W.W. Grainger, Inc. offering a cash park dedication in the amount of $23,800 for the office/ warehouse development on 5.46 acres of land On Round Lake Road West. McAllister moved, seconded by Mulcahy, that Council accept the $23,800 cash donation as satisfaction of the park dedication re- quirements for the W.W. Grainger, Inc. office/warehouse develop- ment. Motion carried unanimously (5-0). . REPORT OF VILLAGE TREASURER DONALD LAMB (Absent) Inves tmen ts McNiesh reported the following investments by Treasurer Lamb: 4-18-83 - $440,917.27 at First Federal @ 8.6% interest, maturing 6-17-83. 4-22-83 - $269,384.04 at First Federal @ 8.96% interest, maturing 10-21-83. Hicks moved to ratify the Treasurer's investments. Motion was seconded by McAllister and carried unanimously (5-0) OTHER BUSINESS Letter re Ramsey County Sheriff Transfer of Personnel Council was referred to letter from Rauenhorst relative to pro- posed transfer o~ a deputy Sheriff. After discussion, Council concurred that the management of their personnel should be left with Ramsey County, without the City's involvement (per contract provisions). Finance Committee Meeting of April 28th Christiansen reported he has a conflict and cannot attend the meeting. McAllister agreed to attend. Minnesota Pollution Control Meeting of April 27th re Well Pollution in Area of Round Lake and Arsenal Woodburn reported he will attend the meeting. Action Alert re Proposed Bill to Allow Sympathy Strikes (H.F. 748; S.F. 862 Council will call legislators opposing this legislation. Newsletter Committee McNiesh reported that she received a call from Kris Poelzer sug- gesting that the Town Crier highlight the Arden Hills' volunteer committees, possibly including "spot profiles" of the committee chairmen. . Proposed Residential Development of the Dorothy McClung Property - Snelling Ave. No. Woodburn reported that a sketch proposal for the development of this property has been submitted for review by the Planner and Engineer; noted that some of the problems with the proposed sub- division relate to coordinating proposed streets with existing streets to the south and east, and the essential involvement of the property to the north for needed right-of-way. R.C.W.D. Minutes of 3-9-83 re~Expenses McNiesh was requested to call RCWD to find out what action was taken at the 4-21-83 meeting. REPORT OF VILLAGE CLERK ADMINISTRATOR CHARLOTTE MC NIESH Payroll McNiesh referred Council to Payroll and check to Metro Waste Commission for approval. -5- Minutes of Regular Council Meeting April 25, 1983 Page six Christiansen moved, seconded by McAllister. that Council approve the Payroll and Metro Waste Commission disbursement ($24,001.16) as submitted. Motion carried unanimously (5-0). Adjournment Hicks moved. seconded by Christiansen. that the meeting adjourn at 10:44 p.m. Motion carried unanimously (5-0). ~Wl~ Charlotte McNiesh Clerk Administrator ~~ Mayor Notice of Meeting The next Regular Council Meeting will be held on Monday, May 9th at 7:30 p.m. at the Village Hall. -6- .' . . . .