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HomeMy WebLinkAboutCC 03-28-1983 . ( . Minutes of Regular Council Meeting Village of Arden Hills Monday, March 28, 1983 - 7:30 p.m. Vi llage Hall Call to Order Pursuant to due call, and notice thereof, Msyor Woodburn called the meeting to order at 7:30 p.m. . Roll Call Present - Mayor Robert Woodburn, Councilmen Dale Hicks, Diane McAllister, Thomas Mulcahy, Michael Christiansen (7,40 p.m.). Absent - None Also Present: Engineers Donald Christoffersen, Mike Kramer, Treasurer Donald Lamp, Clerk~d inis~ato,rJ ,/ Charlotte McNiesh..~~ C;;:f;~. , ~ ' Approval of Minutes McAllister moved, seconded by Mulcahy, that the Minutes of the ''1 March t&th Council meeting be approved as submitted. Motion carried unanimously (4-0, Christiansen not yet present). Business from the Floor None REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Case No. 83-1, Hazelnut Park Addition, Phase 1, Feasibility Report Christoffersen reviewed his March 23 Feasibility Report for in- stalling streets and utilities for Phase 1 of the Hazelnut Park Addition. He stated that O'Meara has submitted a plat for the entire area, is requesting improvements be put in for Phase 1. Improvements consist of an 8" sanitary sewer extending from Cleveland Ave., along North Katie Lsne, to Jamie Circle, connect- ing to existing sanitary sewer to the north, water main connecting from Cleveland Ave., extending along North Katie Lane, and dead- ending at Jamie Circle. Storm sewer drainage would be under the road at Katie and Cleveland, and out a 10' wide drainage easement at Jamie Circle which would drain to ditch along NSP easement. Christoffersen expressed some concern with drainage to NSP ease- ment; could drain Jamie Circle by tipping the cul-de-sac and draining along street to the south - it is a small cul-de-sac with a small amount of drainage, felt he would like to discuss feasi- bility of this with Johansen. Street width will be 34', 7-ton load, total cost of development $184,600 or $9,200 per lot, if assessed 100%. Letter has been received from O'Meara requesting Council approval of plan and ordering of improvements, has seen Royal Hills agreement and is prepared to sign a similar Development Agreement'. . McAllister queried why permits are required from Ramsey County for accesses from Cleveland Ave. - County policy is to require permits for access from County road. Council had requested per- pendicular entrances, sketch looks as if there is a curve; Christoffersen noted some changes have been made which are not on this sketch, will show in final plat, entrance is at 900 approximately. O'Meara noted that he has approval from Rice Creek Watershed for present drainage plan, would have to go back to them if changed to drain off cul-de-sac. Christoffersen noted that completed plans routinely go to Rice Creek Watershed for approval. Hicks noted that basement elevations on lots I, 10 and 11 of Block 1 and Lot 1 of Block 2 will have to~watched Closely, since sewer is somewhat shallow at this point, asked if sewer could be deeper. Christoffersen stated it could not be lowered. In re- sponse to query, O'Meara stated that lot 1 is now slightly higher Minutes of Regular Council Meeting March 28, 1983 Page Two . . . than street, lots 10 and 11 do drop off in the rear, probably would build them up somewhat. All three lots appear to be higher than proposed street. Woodburn noted that O'Meara will be doing the building; all builders are expected to check sewer elevations before beginning construction. Mulcahy queried if there would be a problem with back yards flood- ing if water is drained along NSP easement, asked how deep a ditch is proposed, expressed concern about flooding of easement pathway to Hszelnut Park. Christoffersen stated that ditch could be up to 2 feet deep, grading plans are not completed; may run a small pipe for water to cross to low area if this is a problem. Council discussed wisdom of having two pathway entrances to Hazelnut Park ~ since there are presently two easements, at Jamie Circle and be- tween lots 21 and 22. O'Meara would prefer not having two path- ways, final plat has been prepared. Council further discussed possibility of drainage of James Circle across the intersection as opposed to the 12" drain to the NSP easement. Woodburn noted this is done in Some industrial areas in Arden Hills, does not personally favor this method but sees advantages in this particular case, major disadvantsge is possi- bility of standing water freezing in the street. Christoffersen and O'Meara discounted this concern - would be rare that there would be this much drainage from such small area. Hicks asked if decision must be made on method recommended tonight; Christof- fersen suggested drawing plans for both, and checking with Johansen for his input; final decision does not need to be made by Council now. Hicks queried if there would be enough time between Phase 1 and Phase 2 to see if drainage across intersection is satisfactory and, if not, to run storm sewer to Ja~ie Circle during Phase 2. Christoffersen said that if the cul-de-sac is tipped to the road, we are committed to draining on the road. Storm sewer could be run up Katie Lane and a catch basin installed, but this would be expensive. O'Meara stated he would be happy with either method of draining cul-de-sac, would probably prefer draining across the intersec- tion. Cost difference in two plans is negligible. McAllister noted an error on page 4 of the Feasibility Report - cost of the materials for storm sewer should be $15,510, sub- total $19,385. (Total estimated cost of project should be $185,545 instead of $184,600). Motion was made by Hicks, seconded by McAllister, that Council approve Resolution No. 83-23 ACCEPTING THE FEASIBILITY REPORT AND OXDERING PLANS AND SPECIFICATIONS FOR IMPROVEMENT NO. SS-W-P-ST 83-3, HAZELNUT PARK ADDITION, PHASE 1. Motion carried unanimous- ly (5-0). This motion accepts the 12" drainage off Jamie Circle. Improvement No. S~-83-2 - Sewer Extension to 1315 Red Fox Road Resolution No. 83-22, Ordering Preparation of Plans and Specifi- cstions Christoffersen reviewed with Council Options 1 and 2, February II, .- 1983 Feasibility Report, for extension of this sewer line. Option ~ 1 extends an 8" sanitary sewer westerly 650 I and extends a 2" force main from the gravity line to the Nielsen property line. Option 2 extends a 2" force main approximately 950' from Nielsen property to in-place sanitary sewer trunk line. It is ChristOf- fersen's assumption that the force main would be a private force main, because it would be used by one party; responsibility of long term maintenance would be property owner's; this has been standard policy of Village. When not connected to public lift station, Village could not control what goes into line, making maintenance difficult. From an engineering standpoint, Christoffersen feels Option 1 gives the most flexibility, understands there are cost considera- tions, but would clearly consider Option 1 preferable. -2- , ~ Minutes of Regular Council Meeting March 28, 1983 Page Three Counsel for Nielsen property (Mr. Frank) stated their viewpoints on the matter. Public policy of the City has been that all com- mercial-industrial establishments contribute to the general main- tenance of Village; they should also enjoy the benefit of the sewer lines, feel this policy clearly indicates adoption of Op- tion 1. . He noted subject of maintenance was not addressed at the previous Council meeting. Throughout the City, for the most, sanitary sewer lines are maintained by the City, other individuals have service to their property lines, and are only required to main- tain sewer lines from buildings to property line. If Option 2 were adopted, Nielsen would have 1,100 feet to main- tain, some of which is not on his property, and in addition, through taxes, would be supporting the major sewer system. Of concern also is the cost factor, feels it would be short- sighted to consider cost factor only at the preliminary stage, cheaper for the City and adjacent property owner over the years if there were one sewer line servicing all the property owners in the area along this sewer line. Option 2 would result in a series of lines which would create additional cost snd duplication of effort, less manageable for City, in the long run. Option 1 of- fers the best program. Final factor Frank felt should be considered is general feasi- bility of each option. Nielsen has contacted various parties who will assist them in their development; all expressed concern about feasibility of development under Option 2, insurance company is not familiar with this type of system. would be concerned about liabilities; mortgage company also had questions concerning via- bility of serving property with private sewer line because of un- certainty of major repair and major costs; also fee~it would be- come an issue with tenants of the building--to adopt Option 2 might make the project not feasible. Mayor Woodburn Bsked Mr. Reiling if he had any comments. Reilin~ stated that he sees no use to his property for any aRT sewer thet might be installed on this part of Red Fox Road. Mulcahy stated he has some difficulty in seeing benefit to Reiling property from Option 1; in addition, Mr. Reiling has indicated that if any option is adopted that would assess his property, he might appeal. Mulcahy asked if Nielsen would undertake, to indem- nify the City against its expenses in any appeal. Frank stated he has not had an opportunity to discuss this, with Nielsen, in his practice he has never seen a developer indemnify the city. Mulcahy stated that both methods (Option 1 and 2) would work, may- be best method is cheapest method. Council is faced with balancing costs; Mulcahy said he feels Nielsen property should bear full cost of installation. . Frank queried propriety of a private sewer line running over public and private property...would need lease in perpetuity for mainte- nance, sees problems with this. In response to query from Hicks, Christoffersen sees maintenance problems because City has no control over what goes into private pumping station, clarified existing City policy as being main- tenance by property owner to existing sewer in the street. There has not been any type of requirement for an easement to maintain the lines. Hicks stated that both parcels (Reiling and Nielsen) were assessed for trunk lines originally; feels Option 1 would give more flexi- bility to development of the Reiling property, would be some ben- efit to property. Motion was msde by Hicks, seconded by Christiansen, that Council adopt Option 1 for the ssnitary sewer extension on Improvement No. 55 83-2 . -3- Minutes of Regular Council Meeting March 28, 1983 Page Four .' , After discussion motion was amended to include maintenance by property owner to gravity section of sewer line. Hicka stated that he doesn't feel Reiling should be assessed for 900', suggested that about 250' of force main which would not benefit Reiling, could be added to Neilsen property resulting in an estimated assessment of $10,520 to Reiling, $13,480 to Neilsen. He further suggested that at the assessment hearing he would rec- ommend that payment on the Reiling assessment be deferred until his property is developed. Reiling stated that if he appeals the assessment, and is success- . ful, eventual cost to Nielsen property would be higher than if Option 2 were adopted now.(It was noted that City would have to absorb the costs, Neilsen could not be re-assessed). Woodburn called for votes for passage. Christiansen, Hicks the motion, noting that this requires four Motion did not pass. (3-2) (Woodburn, in favor, McAllister and Mulcahy opposed). In further discussion, Mulcahy said he would like some answer to indemnity queation, feels he is very reluctant to incur costs of litigation in case of appeal. McAllister reiterated her feeling that taxpayers should not pay any of the cost of this sewer. Christiansen discounted concern about a potential lawsuit, does not think this should enter into decision. Woodburn reiterated that concern should be in doing what's fair for the Village, then consider other problems involved. McNiesh stated that deferred assessments have been granted to senior citizens; law states that assessments can be delayed until s site is developed. Mulcahy said he preferred to see some action on the matter and moved to reconsider the previous motion, seconded by McAllister, motion carried unanimously (5-0). Motion to adopt Option 1 as amended carried unanimously (5-0). REPORT OF VILLAGE TREASURER DONALD LAMB Investments 3-17-83 $190,411.68 at Twin City Federal @ 8.90%, maturing 9-19-83. $431,739.79 at Twin City Federal @ 8.90% maturing 9-19~83. 3-28-83 $105,687.50 at First Federal @ 9.25% maturing 9-28-83. Hicka moved, seconded by Christiansen, that Council ratify the Treaaurer's report. Motion carried unanimously (5-0). . Revised Use of Federal Revenue Sharing Monies The Public Hearing was opened at 9:50 p.m. and Clerk Administrator verified that the Notice of Hearing was published in the New Brighton Bulletin on March 10, 1983. A transparency of McNiesh's memo was displayed showing the Proposed Revised Use of Revenue Sharing money for 1982. Amounts spent in 1982 for Public Works and Parks equipment were not as large as anticipated, so part of the cost of the Civil Defense siren is being paid with Revenue Sharing Funds. McAllister moved Council approve the Revised Uses of Federal Rev- enue Sharing Funds in 1982. Motion was seconded by Hicks, carried unanimously (5-0). Public Hearing was closed at 9:53. -4- . .~ Minutes of Regular Council Meeting March 28, 1983 Page Five Parks and Recreation Committee Recommendations to Fund Mounds View Recreational Pro~ram for Handicapped Council reviewed Parks minutes recommending funding of this pro- gram for the 1982-83 year, at cost of $150. Concern was expressed re precedent-setting in funding recreational programs outside of Arden Hills, in appropriateness of using funds from the Self-Sus- taining Fund to any programs that are not part of this program, seems inappropriate to charter of this fund. . Motion was made by Hicks, seconded by Mulcahy, that Arden Hills not elect to participate in terms of financial support for the program. Motion carried unanimously (5-0). Public Safety Committee Recommendation - Sight Problem, Arden View Drive Christiansen reviewed request for signage on Arden View Drive to increase pedestrian safety, noted that sidewalks are provided for pedestrians in this area. McAllister moved, seconded by Mulcahy, that Council accept Public Safety Committee recommendation that additional signs not be installed. Motion carried unanimously (5 -0) . Request for Stripin~ of Hamline Ave., Hi~hway 96 to Floral Drive Christiansen reported that a Public Safety Committee member asked if there were plans for striping Hamline Ave. this season, feels it needs urgent attention. Council requested Johansen to report on schedule for striping Hamline Ave. Overcrowdin~ at McGuires Mayor Woodburn noted he has received two complaints about periodic overcrowding at McGuires (e.g. St. Patrick's Day) has met with manager and asked this condition be corrected, will send follow- up letter. ,Report on March 24th Special Meetin~ - Anoka County/Blaine Airport Woodburn and Mulcahy represented Arden Hills at this joint meeting with neighboring Councils and staff. Three State Representatives and three people from MAC were present. Meeting concerned upgrading of Anoka Airport from classification as a "minor" airport to "intermediate" status to accommodate business aircraft. Mounds View is asking for support in opposi- tion to further development of the airport, is concerned about noise, traffic etc. No decisions or motions were made at this meeting; Council will be kept informed of any further meetings on the matter. Status Report - Leaf Compost Site Christiansen reported that Johansen hsd given information to the Public Works Committee on proposed sites and methods of handling these; current best area appears to be Ramsey County Open Space on Hudson Road, off New Brighton Road. Council asked Johansen to continue to pursue matter and prepare report, list options, etc. . OTHER BUSINESS Meetin~ with School Committee re Johanna Middle School Mulcahy and Buckley attended; presented data on Arden Hills' usage of the school facilities which is mostly outside facilities. School Board is collecting information to aid in decision on whether to dispose of site. Letter from Falcon Heights re Stop Signs for Emer~ency Vehicles < Op ticon) Clerk Administrator was directed to respond to Falcon Heights, in- dicating that Village emergency vehicles rarely use the Snelling Avenue corridor. Hours - Community Service Officer McAllister suggested that the CSO do some patrolling in the early evening and weekends. -5- , Minutes of Regular Council Meeting March 28, 1983 Page Six t ~ . Northwest Youth Services Bureau Hicka had attended Board of Director's meeting, stated that re- quests for 1984 fundings will be received in near future. Request from Residents Woodburn reported that he and Squires had visited sites where complaints were made concerning unhealthy or unsightly conditiona; letters haye been sent to the property owners advising them of Code viola tions. CLERK ADMINISTRATOR'S REPORT Resolution No. 83-21, Apportioning Assessments, Water Improve- ment No. 68-1 Hicks moved, seconded by McAllister, that Council approve Reso- lution 83-21, APPORTIONING ASSESSMENTS, WATER IMPR. NO. 68-1. Motion carried unanimously (5-0). . Claims and Payroll McNiesh noted addition of payment to Nodlund and Associates for $6,298.69. Christiansen moved, seconded by Hicks, that Council approve the Claims and Payroll as submitted. Motion carried unan- imously (5-0). Request for Permit - Outside Produce Sale, Hauser's Super Valu McNiesh stated that management of Hauser's has requested permission for an outside produce sale, July 21, 22 and 23, noted this will not be held in conjunction with the entire center. She stated there were no citizen complaints on last year's outside sale. Motion was made by Hicks, seconded by Mulcahy, that Council ap- ' prove granting of permit to Hauser~ for three day outside produce sale. Motion carried unanimously (5-0). Parks and Recreation Committee - Request for Concept Plan for CumminRs Park In discussion, Council noted that payment has been made to Planner previously for plans for this park. Mulcahy noted this is a re- vised plan for park, submitted by the special subcommittee. Motion was made by Hicks that McNiesh get Planner Miller's esti- mate for redoing the Cummings Park Concept Plan according to cur- rent proposal. (If more than $500, Council would like to discuss before approval). Motion was seconded by Mulcah~ approved unan- imously (5-0). In a brief discussion Council noted that under the Plan A form of government all expenditures must be Council approved - Village staff, committees and commissions cannot authorize expenditures without prior approval. Adjournment Motion was made by Hicks, ing adjourn at 11:27 p.m. seconded by McAllister, that the meet- Motion carried unanimously (5-0). a:iujpt/!lJ;~ Charlotte McNiesh Clerk Administrator ~?t~2~---, Mayor . NOTICE OF MEETING: The next Regular Council Meeting will be held Monday, April 11, 7:30 p.m. at the Village Hall. -6-