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HomeMy WebLinkAboutCC 02-14-1983 .,. MINUTES OF REGULAR COUNCIL MEETING V I I I age of Arden H I I Is Monday, February 14, 1983 - 7:30 p.m. V I I I age Ha II . Ca I I to 0 rde r Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. . Ro II Ca II Present - Mayor Robert Woodburn, Councilmen Diane McAllister, Thomas Mulcahy, Dale Hicks, Michael Christiansen. Absent - None. Also Present - Engineer Donald Christoffersen, Planner Orlyn Miller, Treasurer Donald Lamb, Clerk Administrator Charlotte McNlesh, Deputy Clerk Dorothy Zehm. Approval of Minutes McAllister moved, seconded by Christiansen, that the Minutes of the January 31st Council Meeting be approved as amended. Motion carried unanimously (5-0) BUSINESS FROM THE FLOOR None. REPORT OF VILLAGE ENGINEER DONALD CHRISTOFFERSEN Preliminary Construction Plans - Intersection Revision at T.H. 51 (Snell ing Avenue) and Hamllne Avenue Council was referred to Christoffersen's letter of 2/9/83 and to a sketch of the proposed intersection revision which was approved by Council on November 23, 1981. Christoffersen noted that the plans are in accordance with the approved preliminary layout, explained that Mn/DOT Is requesting that they be contacted at this time If Council has any questions, noted that final plan approval wi I I be requested at a later date. In discussion, Christoffersen said he feels the revision wi II be a safer intersection; had suggested a right angle intersection, but they apparently do not have sufficient room; noted that Mn/DOT is trying to work within their existing right-of-way. Council concurred that Mn/DOT be I nvi ted to attend the February 28 Council Meeting to provide Counci I with additional In-put relative to the intersection revision. Improvement No. P83-1, Lexlnqton Avenue Improvement to County Road G2 Council was referred to Christoffersen's letter of 2/9/83, out- lining Arden HI I Is share of the costs, estimated at $66,000, and finding that the proposed Lexington Avenue Improvement P83-1 Is feasible. After discussion, Hicks moved, seconded by McAllister, that Counci I adopt Resolution No. 83-10, RECEIVING REPORT AND PROVID- ING FOR PUBLIC HEARING ON FEBRUARY 28TH, 1983. Motion carried unanimously (5-0). r. Woodburn compl imented Ramsey County personnel on their work with the res I dents on the Lex In gton Aven ue Imp rovement p roposa I . 1m rovement No. SS-83-2 Sewer Extension to 1315 Red Fox Road Council was referred to Christoffersen's letter of 2 II 83 which describes two options for extending sanitary sewer to the Nielsen property, either of which is considered feasible. Christiansen moved, seconded by Mulcahy, that Counci I adopt Resolution No. 83-1 I, RECEIVING REPORT AND PROVIDING FOR PUBLIC HEARING ON MARCH 28,1983. Motion carried unanimously. (5-0) Report on Meeting with Mn/DOT re Proposed Hamline Ave. Improvement Coun~-' was referred to Christoffersen's letter of 2/11/83 regard- ing ~ meeting with Mn/DOT re Improvement of Hamline Avenue be- twe~~~~~ Circ~~~mprovements north ~ -1- Minutes of Regular Council Meeting Page two February 14, 1983 ., . of Floral Drive would be at City expense; State would pay for al I construction costs south of Floral Drive. Christoffersen reported engineering work; taper gutter. that City would be requested to Elde Circle wouldVinclude ~ to do the curb and After discussion, Mulcahy moved, seconded by Hicks, that Council adopt Resolution No. 83-13, RESOLUTION REQUESTING STATE OF MINNES- OTA, DEPARTMENT OF TRANSPORTATION TO ENTER INTO A COOPERATIVE AGREE- MENT FOR FUNDING FOR IMPROVEMENTS TO T.H. 51 - 1-694 INTERCHANGE AT HAMLINE AVENUE, as modified. Motion carried unanimously. (5-0) REPORT OF VILLAGE PLANNER ORLYN MILLER . Case No. 83-2, Site Plan Review - Bethel Col lege and Seminary Field House Council was referred to Planning Memo (1/25/83) and to Planning Commission recommendations (Minutes of February 7, 1983 meeting). Miller explained that the application Is for site plan review for building permit, since the proposed improvements conform to the approved Master Plan of the campus, which Includes existing facilities on the campus plus additional facilities shown on the plan. Miller noted that the field house Is proposed 75'+ from the south property line: Is 31'-35' in height <35' permitted): noted that the site coverage Is wel I within the maximum requirement. Dave Lissner (Bethel College) said that he, Architect Dick Cottle and Engineer Dave Warsala would respond to questions; described the building size to be 160' x 300' In area enclosing a 200 meter track, 4 mu Itl-use courts: noted that the building use will be, for Intra-mural, physical ed., Inter-college team practice, Indoor track; anticipates some organized use by the community, regional track meets (not a spectator sport), basketbal I and volleyball clinics (summer), organized City recreation programs and open use (probably by reservation). Lissner explained that the building will be built Into the hi Ilslde; will be heated to 550 F.; noted there are no plans for roof-top units. Councl I was referred to a model of the field house, and to colored renderings of the Master Campus Plan and Site Developments pro- posed. It was noted that the building construction is proposed In three phases; cost of phase I was estimated at $1,750,000.00 plus related access drive, parking and utilities to serve the build ing. It was noted that phases II and III will be earth covered, except for end walls. Cottle reported that the plans have been submitted to the Fire Chief, but his response has not been received to date; noted that the driveway wi I I also serve as a fire lane, as proposed; noted locations of fire hydrants; explained that the building meets code for fire fighting; building Is not sprlnklered, has occupancy capacity of 300 persons. Miller noted that plant material has been added to the south of the building as Indicated on the drawing; suggested flexibility to relocate some of the plant materials, after the bui Idlng Is In place, If considered desirable, to enhance view from residential area to the south. . After discussion, Hicks moved, seconded by Mulcahy, that Council approve the site plan and issuance of a building permit for phase of the field house and related access drive and parking lot as per plans submitted (dated 1/20/83 by Barton Aschman Associates, Inc.) and by Cottle Herman Archltects(dated received 1/19/83), contingent upon approval of the Fire Chief; landscaping to be In accordance with Barton-Aschman sheet #7 of 8, plus the additional 23 Colorado Spruce indicated on Sheet A2 of archi- tect's plans, location of which will be designated by City Planner. Motion carried unanimously. (5-0) -2- , . Minutes of Regular Counci I Meeting Page _th ree February 14, 1983 (It was Council's understanding that Bethei'~~t the City and School District If certain of the facilities are to be ava II ab I e for the I ruse.) Lissner said it is Bethel's intent to have the building servicable before cold weather In fall of '83; Intend to start construction In April and complete by November. Case No. 82-18A, Site Plan Review - J .L.N. Development Company, Of f Ice/Warehouse, 1315 Red Fox Road Council was referred to Planning Memo of 1/25/83 and to the Planning Commission's recommendations (Minutes of February 7, 1983) , Miller explained that this revised proposal has reduced the building size and relocated the parking closer to the building, eliminating the need for setback variances. Miller noted a major north/south drainage swale which is proposed to be moved to the east side of the site; explained that the revised site plan Is basically Identical to the previous application, which was not approved primarily because of the variance request and Intensity of use. Miller noted that the revised plan conforms with ordinance requirements, based on 20% office/80% warehouse use of the building. Mi I ler reported that the Planning Commis- sion recommends approval with the conditions listed in the Minutes of February 7th. In discussion, Architect Janis Blumental stated that they agree with the Planning Commission's landscape recommendations. Blumen- tal displayed colored renderings of the site, landscape plan and building elevations; Indicated one 4' loading dock at the southeast corner of the building and five garage doors on the west side of the building. Control of the 20% office/80% warehouse use was discussed, and the general concurrence was that this would be self-governing; If parking Is not adequate, building won't be leased. Blumental described the building exterior to be of break-off or spilt-face block In a subdued color (not definitely determined to date). The west elevation was described to )ncorporate windows and drive-In garage doors In a uniform pattern of panels. Blumental said the applicant Is agreeable to the additional landscaping recommended by the City Planner on the east edge of the site as Indicated on Planning sketch. Hicks moved, seconded by Mulcahy, that Council approve the site plan as submitted, subject to: I. 2 . 3. . 4. 5. 6 . Revision of the grading plan to provide berms along Red Fox Road as indicated on the landscape plan, as recom- mended by City Planner. Grading Plan approval by City Engineer. Landscape Plan approval by City Planner. Resolution of the construction of the 'sanitary sewer to serve the site. Resolution of park dedicat10n requirements prior to issuance of building permit, and State approval of drainage ditch and control structure re locat ion. Motion carried unanimously. (5-0) Case No. 83-1. Hazelnut Park Addition - Barry O'Meara Miller referred Council to Planning memo (1/27/83) and trans- parencies of attachments thereto, and to the Planning Commission's recommendations (Minutes of 2/7/83). Miller said the plat serves the land as well as possible; site is triangular. with a pipe line easement cutting through It, and encompasses a drainage pond easement. -3- Minutes of Regular Councl I Meeting Page four February 14, 1983 r Council was referred to the proposed plat and to memo Indicating the lots which do not conform to the ordinance requirements. Council was referred to a transparency showing recommended modi- fication alternatives which would provide: 900 intersections at Cleveland, corner lot widths of 95' or greater, adjusts lot lines to provide standard widths and area of lots on North Katie Lane, and adjusts lot lines at west end of Karen Court to reduce the area of over-sized odd-shaped lots, but creates lots narrower at the setback line, requiring frontage variances. Miller reported that the Planning Commission recommended that the applicant review the suggested modification alternatives, and recommends Council approval of a modified Preliminary Plat with contingencies (Minutes of 2/7/83). Miller explained that . the applicant Is requesting a 30' setback for all lots; noted this Is not required, lots are buildable as proposed at 40' setback; noted that the applicant feels the 30' setback would be more desirable for home owners. Miller reported that the Planning Commission had a split vote on the 30' setback request (4-4). O'Meara reported that the adjacent property owners, present at the Planning Commission meeting, were una~lmously in favor of the 30' setback. In discussion, It was explained that the drainage easement Is City-owned; could possibly readjust the easement line without reducing pond capacity (not essential to the plat). The pro- posed street names were of concern. It was suggested that variations of one street name (Drive, Court, Circie, Lane etc.) would help Identify the area, making It easier to locate an address. O'Meara said they didn't find a logical existing street name to carry through the plat. Miller explained that, In a loop street situation, extraneous names are frequently accepted; suggested that applicant refer to the postal department for possible duplication of street names. Names suggested for con- sideration were: O'Meara or Hazelnut Park Drive, or possibly one of the proposed street names - Katie Lane. Miller explained that the applicant proposes to develop the plat In phases; final plat of phase one Is to consist of the north two tiers of lots, including the east cul-de-sac. O'Meara said he wi II go with Miller's suggested plat modifications, except those In the south portion, which creates a "semi" cul- de-sac that he did not consider desirable. O'Meara noted that two access easements are proposed from the plat to the City pathway; suggested that adequate access could probably be accomplished with one easement, possibly between lots 15 and 16 on the east side of the plat, to align with Karen Co u rt . McAllister moved, seconded by Hicks, that Council approve the Preliminary Plat of Hazelnut Park Addition, combining modifications recommended In Planning Memo attachments whlchel Imlnate substand- ard lot widths on south side of Katie Lane, increase width of . corner lots, provide 900 intersections, and modify lots at cul-de- sac end of Karen Court; approval Is contingent upon: I. Establishment of minimum floor elevations on lots bordering pond, and 2. Adjustment of pond easement line as considered feasible by City Engineer; plat modification approval recognizes some lot width variances on the Karen Court cul-de-sac and the provision of one pathway ac~ess easement, between lots 15 and 16, Instead of the two shown on the proposed plat. Motion carried unanimously. (5-0) Mulcahy moved, seconded by McAllister, that Council approve a 30' front setback for all lots in the development (10' setback variance) -4- . Minutes of Councl I Meeting Page five February 14, 1983 . based on the fol lowing hardships: I. Unusual shape of the entire parcel, 2. Use of the parcel is adversely affected by the pipe line easement and drainage easement, and the purpose of the setback variance Is to maintain symmetry throughout the development. Motion carried (Mulcahy, Christiansen, MeAl lister voting In favor of the motion; Hicks, Woodburn voting In opposition). (3-2) . Councl I discussed O'Meara's petition to have the City construct the first phase street and utilities, assessing 100% of costs against the lots. It was explained that It Is City polley to request developer to enter Into a development agreement with the City to assure payment of taxes and assessments In a timely fas h I on. After discussion, Hicks moved, seconded by McAllister, that Council adopt Resolution No. 83-12, DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT ON IMPROVEMENT NO. SS-W-P-ST-83-3, HAZELNUT PARK PHASE I, contingent upon O'Meara's agreeing to enter Into a development agreement. Motion carried unanimously. (5-0) (A sample development agreement to be given to O'Meara for his review. ) REPORT OF VILLAGE TREASURER DONALD LAMB None. Approval of Park and Recreation Sprln~ Pro~ram After review of Parks Committee recommendations, MeAl I Ister moved, seconded by Mulcahy, that Council approve the Park and Recreation Spring Program. Motion carried unanimously. (5-0) OTHER BUSINESS Pa rks: Ball Diamonds It was reported that the Parks Committee proposes to pursue more bal I diamonds; are anxious for reply from Vento relative to availability of arsenal property. Cummln~s Park Time table for development was suggested by Planner at the last Parks Committee meeting - grading In summer and seeding In fal I of '83 I f park I s to be usab Ie In 1984. I t was reported that a sub-committee has been appointed to look Into the concerns relative to activities that should be provided In Cummings Park. DNR Proposed Resolution No action was taken. . RCLLG Meetln~ on February 23rd Christiansen reported that he cannot attend. Cable TV Meetin~ McAllister said she cannot attend unti I 8:30-9:00 p.m. Hicks offered to attend. Plannln~ Commission Meetln~ on March 2nd Mulcahy will attend for Hicks. RCWD Meetln~ - February 17th Woodburn reported that RCWD will meet with the Mayors of New Brighton, Shorevlew and Arden Hills on Thursday at 7:30 relative to expedit- Ing Super Fund money for contaminated water problem. Mayors' Meetln~ - February 17th Woodburn said that towing policies and contracting will be dis- cussed with Ramsey County Sheriff; proposes to also discuss towing and tagging after snowstorms. -5- M I n u te s 0 f Re g u I a r Co u n c I I Mee tin g Page six February 14, 1983 . . Woodburn said he also Intends to discuss shared funding and main- tenance of the proposed Lexington pathway with Shorevlew Mayor Wede II. REPORT OF CLERK ADMINISTRATOR CHARLOTTE MCNIESH Claims and Payrol , Hicks moved, seconded by Mulcahy, that Counci I approve the Claims and Payroll as submitted. Motion carried unanimously. (5-0) Statement of 1982 Cash Receipts, Disbursements and Transfers Deferred act I on. Arden Hills Sportsmen Club Flshln~ Contest . McNiesh reported that she signed the authorization for the annual Arden Hills Sportsmen Club fishing contest, on behalf of the City; explained that City approval Is required by Ramsey County. Ad.lo u rnmen t Christiansen moved, seconded by McAllister, that the meeting adjourn at 11:36 p.m. Motion carried unanimously. (5-0) ~75,~ Charlotte McNlesh Clerk Administrator ~~/ Robert L. Woodburn Mayor NOTICE OF MEETING: The next Regular Council Meeting will be held on Monday, February 28, 1983 at 7:30 p.m. at the Village Hall. . -6-