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HomeMy WebLinkAbout08-11-25-RMayor: Address: David Grantlt 1245 W Highway 96 Arden Hills MN 55112 HILLS Councilmembers: --A EN Phone: Brenda Holden 651-792-7800 Emily Rousseau Regular City Council Tena Monson Website: Kurt Weber Agenda www.cityofardenhills.org August 11, 2025 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orci/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Jessica Jagoe, Interim City Administrator 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COM NTS 6.A. Transportation Update David Swearingen, Public Works Director/City Engineer Documents: MEM PDF 7. APPROVAL OF MINUTES 7.A. July 10, 2025 Special City Council Documents: 07-10-25-SR.PDF 7.B. July 14, 2025 Special City Council Work Session Documents: 07-14-25 SWS.PDF 7.C. July 14, 2025 Regular City Council Documents: 07-14-25-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 8.13. Motion To Approve Appointment Of Community Development Director Jessica Jagoe, City Administrator Documents: MEMO.PDF 8.C. Motion To Approve Resolution 2025-053 Establishing A Committee And Appointing Members - 75th Anniversary Planning Committee Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF 8.D. Motion To Approve 2025-2027 Collective Bargaining Agreement Amendment - IUOE 49 Jessica Jagoe, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 8.E. Motion To Approve Amended Planned Unit Development Agreement - 4200 Round Lake Road - Gateway Interstate - Planning Case 24-020 Elena Fransen, Senior Planner Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.F. Motion To Approve T-Mobile Lease Agreement Amendment No. 1 (North Tower) David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8.G. Motion To Approve August 23 City Recycling Day Agreements With Ramsey County And Freimuth Jen Estling, Deputy Clerk Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 8.H. Motion To Approve Appointment Of Building Official Jessica Jagoe, City Administrator Documents: MEMO.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS - 6A '!Tt -fi II�)EN_ HILLS MEMORANDUM DATE: August 11, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 o -AR�ENHILLS Approved: August 11, 2025 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING JULY 10, 2025 ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL [DRAFT--, Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council meeting at 7:30 a.m. Present: Mayor David Grant and Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the meeting agenda. The motion carried (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. NEW BUSINESS A. Resolution 2025-046 Appointment of Joint Development Authority (JDA) Alternate Commissioner ARDEN HILLS SPECIAL CITY COUNCIL — JULY 10, 2025 2 City Administrator Jagoe stated that the Council was being asked to consider Resolution 2025- 046 regarding the appointment of an alternate City Joint Development Authority (JDA) Commissioner. Per the Joint Powers Agreement of the JDA that oversees the TCAAP redevelopment project, the City of Arden Hills may name an alternate appointee to serve in the capacity as a substitute for any member appointee, in the event a member appointee is unable to attend a scheduled meeting of the JDA or any committee or subcommittee thereof. This substitute appointee shall also have the right to vote on any action requiring a vote of the member appointee, including all substantive as well as procedural actions, when performing as a substitute for a regular member. At its regular meeting on January 9, 2023, the City Council had appointed Councilmember Rousseau as the Alternate Commissioner through December 31, 2024. Staff verified that this alternate position had expired December 31, 2024. Resolution 2025-009 Appointing City Council Liaisons for Commissions and Committees and Mayor Pro Tem did not include the JDA alternate Commissioner appointment. The City Council is being asked to discuss and consider the appointment of an Alternate Commissioner in the event that one of the regular members is unable to attend a future JDA or committee/subcommittee meeting. Council should consider a two-year term in alignment with the timing of the regular member appointments. Staff would recommend that 2025 be the first year of the two-year term, which would be set to expire on December 31, 2026. Councilmember Rousseau noted this was not an emergency but rather an oversight. She suggested Mayor Grant fill the role for the remainder of 2025 and in 2026 the appointment would be for a one-year term. Mayor Grant stated he did not have the bandwidth to fill the role for the remainder of 2025. Councilmember Monson asked if Councilmember Rousseau would be able to be the alternate Commissioner. Councilmember Rousseau said yes, she could move things around but suggested the term be through the end of this year. Mayor Grant noted the JPA document states appointments are a two-year term and asked City Administrator Jagoe to confirm such. City Administrator Jagoe stated she did not have the Joint Powers Agreement with her. Councilmember Rousseau suggested this appointment then be for two years but that the Council revisit the appointment in January 2026 and Mayor Grant agreed that could be done. MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to approve Resolution 2025-046 Appointing Councilmember Emily Rousseau as the City's Alternate Joint Development Authority (JDA) Commissioner. A roll call vote was taken. The motion carried (5-0). ARDEN HILLS SPECIAL CITY COUNCIL — JULY 10, 2025 3 5. COUNCIL/STAFF COMMENTS None. ADJOURN MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Special City Council Meeting at 7:37 a.m. Julie Hanson City Clerk David Grant Mayor DRAFT M� -ARDEN HILLS Approved: August 11, 2025 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JULY 14, 2025 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session meeting at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Emily Rousseau and Kurt Weber Absent: Tena Monson (excused) Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Zoning Update City Administrator Jagoe said this is a carry-over item regarding the Zoning Code updates that the consulting company HKGi has been working on. They are seeking comments on the remaining commercial items in the Land Use Table, which is Attachment B in the packet. The items in red text are the items the consultants are seeking comment on. The consultants did the Work Session 3 topics at the July Planning Commission meeting. Her hope is to combine some of the Work Session 3 update with having the Council start to see some draft language at an August Council Work Session. She is seeking feedback from Council on the remaining discussion items. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 2 Councilmember Holden asked if Council is allowed to discuss Attachment B, only, or can discussion include landscaping and all the other items in the table. City Administrator Jagoe said in regards to development standards, she provided a quick recap on pages 2 and 3. We can go as far into the discussion as Council would like. Councilmember Holden would like to see the standards for landscaping remain, as is. If the trees don't fit on the lot they put money into the pot. City Administrator Jagoe said the Planning Commission were sensitive to not reducing the requirement for the number of trees to be planted. The consultants will come back with a couple of different options for Council to look at. Councilmember Weber said it seems like this is for new construction rather than the existing replacement calculations. He assumes the existing calculations won't change. City Administrator Jagoe believes this is just new construction. Councilmember Weber said if the City can get more trees out of it, he won't argue against it. Mayor Grant agrees the landscaping is fine, as it is. We are a pro -tree community. Councilmember Rousseau agrees we should focus on maintaining what we have. Councilmember Holden does not want HKGi to come back with any alternatives on how to calculate it. We should use the one we have. City Administrator Jagoe asked if Council would want to be made aware of changes to setbacks or parking that might impact how trees are calculated. Council agreed that the Tree Ordinance is fine, as it is today. Councilmember Weber said if setbacks or parking lot coverage changes, that through default through the City's current plan, would lower the number of trees. City Administrator Jagoe said the tree requirement is based on the square footage of the building being built. The consultants see the potential that if someone tried to satisfy the requirements, there could be over -crowding or risk to the future health of the full grown trees. We rely on the builder's landscape architect to provide the full design plans, so everything should tie out. We would get the payment or trees elsewhere in the City, in lieu of meeting the requirements on the site. Mayor Grant clarified that Council is saying there should be no changes. Councilmember Holden said there are maximum details regarding electric vehicle (EV) charging but handicap parking isn't addressed. A lot of places only have two spots and it's not enough. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 3 City Administrator Jagoe said there is no requirement for that. That is established through the Building Code. Councilmember Holden said if it wasn't a PUD or CUP Council wouldn't see it and would never know. She thinks we need to look at that. Councilmember Weber asked if our Building Code is based on State code. City Administrator Jagoe confirmed. Councilmember Holden said it reads that "all new 1-unit and 2-unit dwelling developments will provide EV charging stations". If someone builds a single family home, do they have to have an EV charging station? City Administrator Jagoe said this was standard language. She isn't sure exactly what HGKi will be presenting. There is best practices standard language that is out there in the industry. Council will see that and will be able to provide comment. The Planning Commission didn't go through, line by line. Councilmember Holden doesn't know how much that would add to the price of a home. She wouldn't want this to put people out of reach from getting a home. Councilmember Weber understands that AC Level I is, that's a typical 30-amp garage outlet. He thinks it's just a device plugged into a wall. That's all we're requiring. City Administrator Jagoe recalls the discussion was this would get to EV-ready infrastructure. She would have to go back and check if it requires stations on commercial properties. Councilmember Holden she doesn't understand why it's in there, since the building code would already require there to be outlets. Councilmember Weber thinks 20-amp is the lowest amperage you will find in a garage and this exceeds that. He would appreciate having this point clarified, as well. City Administrator Jagoe will request that the consultants verify that this is just a standard wall outlet. She will also look at what the const implication are for new construction in requiring this. Councilmember Weber added that he isn't against a higher requirement for new construction. Councilmember Rousseau would like to know the costs to install that after it was built. City Administrator Jagoe will share all of that feedback with the consultants and see what they bring back to Council when this discussion item comes back with the draft language. Her messaging to the consultants is either Council is ready to see something in draft form or that Council has questions and would like additional information on something. Councilmember Holden doesn't understand the entire section. If someone builds a building, they're going to put these chargers in. She thinks this is a lot more work for Staff. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 4 City Administrator Jagoe said that our current language is absent of any requirements so this is just getting EV readiness built into the code for new construction. Councilmember Holden said there isn't a lot on signage yet. She asked if the consultants will be bringing that back. City Administrator Jagoe confirmed. The signage discussion, as presented to the Planning Commission, is that there are alternate ways that you can look at the calculation for the square footage. Today they are by geographical area in the community, which is different than the Zoning Districts. The consultants were seeking feedback on if the areas should mirror the Zoning Districts which would make it easier for the end user to determine those parameters. One of the other ways signage can be calculated is based on the road frontage. The Planning Commission was open to either option. She asked if Council has any direction. Councilmember Holden said she thinks all the different regulations are impossible for City Staff to measure. She recalled a couple of examples where light density couldn't be measured and how you can't measure how often the dynamic signs changes. People will complain. She wants these regulations to be easy for the City to enforce without spending money on equipment to meter light at different times of the day and night. Mayor Grant said LED lighting should be addressed. A half -candle light can be seen for two miles because of the brightness of the contrast of the LED over the distance. Councilmember Weber said all dynamic signs are LED. He would rather we not have dynamic signs all over the place. He would be open to learning more about how that can be regulated. Other than that, he's not in favor of changing the sign regulations, too much. Councilmember Holden said that is the one thing we have control over, to make the area look nice. The problem is the majority of residents don't want us looking like Las Vegas. She hears that the other side of Lexington looks like constant daylight. Discussion ensued regarding signs with lights at individual businesses and at what distance they can be seen. Mayor Grant said there is a difference between signage and lighting. Councilmember Rousseau said she would want to know more before talking about lighting. How big the sign is, will matter. She asked if the businesses in the gateway areas might actually benefit from the miniature Vegas signs. City Administrator Jagoe asked if Council wants to look at dynamic signs, dependent on location. Today the language states it is limited to menu board signs. Our ordinance distinguishes between a dynamic sign and a billboard. Billboards are prohibited. She could ask the consultants to make some recommendations to allow them in certain situations. Councilmember Rousseau would be interested in exploring that. Councilmember Holden would rather have lit signage on the building vs. a dynamic monument sign, which is almost a billboard, along the gateway. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 5 City Administrator Jagoe said there are some standards that could be explored. She asked if Council would like to look at dynamic signs, or stay with the language that is already in place. Councilmember Weber said we can't regulate the content of a sign. With a dynamic sign there is a lot more possibility. City Administrator Jagoe agreed. She said what we can do is say the content has to be related to a business that is on premise. Councilmember Holden said that's right now. Two months from now it could be changed to say it's their sign, they can do what they want. City Administrator Jagoe asked if Council wants the consultants to bring back a version that includes dynamic signage. Councilmember Weber said he would like to hear the answers to Councilmember Rousseau's questions. City Administrator Jagoe said she will ask the consultants to provide high-level options to consider. Councilmember Holden asked if two parking spaces for a dwelling unit is enough, given we don't allow parking on the street. City Administrator Jagoe said two spaces per dwelling unit is what is required today. The proposed language is just splitting out the difference between dwelling single and two from dwelling multi -unit. They are changing the text, but two spaces per unit is the standard today. Councilmember Holden asked Councilmember Rousseau if 1 space per four students enough for secondary schools. Councilmember Rousseau said that is hard. We're talking about high school in our area. She knows that is very competitive with the high school. Councilmember Holden said that is why she's questioning if it should be fewer students per space. City Administrator Jagoe will request they reduce, to increase the requirement. Councilmember Rousseau asked if the category "School Specialized Education" is the colleges. Councilmember Weber asked if anyone reached out to Mounds View and ask what they thought. City Administrator Jagoe does not think they have, but she will confirm with the consultants. We are in the early stages of seeking general direction. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 6 Councilmember Weber said they may prefer a higher requirement so more kids ride the bus and makes transportation more affordable. Councilmember Holden said or they will park on the street and we have to put out signs. Mayor Grant said all of the existing language will be grandfathered unless we change it. City Administrator Jagoe confirmed. She verified a question from earlier that the colleges and universities are under "Schools Higher Education". The "Schools Specialized Education" are beauty, art, music, dance, driving schools. Councilmember Holden said that "Higher Education" isn't on the list in front of them. City Administrator Jagoe said this table does not include every land use category that exists in the ordinance. This is a sampling of all of the uses. Councilmember Rousseau would be interested in better understanding about the standard for Higher Education. There is a college in our community and the under -freshmen don't have cars. It would be nice to allow spaces for them to have cars so they can go out into the community without walking down the railroad track. Mayor Grant isn't sure how we handle a university that is half in Arden Hills and half in Roseville. He said we can't tailor this code thinking of one college. Councilmember Holden said there were a lot of reasons that building height in nonresidential districts were limited at 35 feet. She would not want to increase that. Councilmember Weber agrees. We have the PUD process. The applicant could tell us why they want to go higher and Council could approve or deny. Councilmember Holden asked for a definition of "Recreation, Outdoor Commercial". This says 50 spaces. When there are soccer games at Hazelnut, there are easily 50 cars in that parking lot. That's just two teams. City Administrator Jagoe said that category was added approximately two years ago for businesses like Flaherty's. It's limited to one zoning district. It must be accessory to an existing commercial recreational indoor use and there is a certain square footage allowed. Councilmember Weber said public spaces aren't applicable to anything on the list. Councilmember Rousseau said we haven't discussed Recreational Outdoor Commercial use. It seems like in a retail space they can have an indoor recreational use with a slide park. She doesn't want Council to get ahead of itself. Councilmember Holden said someone could buy a piece of land and make an outdoor recreational thing out of it. She just wants to make sure there is enough parking. Council discussion moved to the principal uses on the table. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 7 Councilmember Holden asked what Construction Contractor Yard is. City Administrator Jagoe said the consultant would have to provide a definition for as it doesn't exist today. It could be outdoor storage. Something accessory to a lumber yard. They may have additional equipment, vehicles, trailers or materials. Councilmember Holden does not like that one. Council agreed. That use will be stricken from the options. Councilmember Rousseau asked if the consultants clarified her previous question on data centers. City Administrator Jagoe said a data center is not currently allowed. She asked if council wants the consultant to bring back some language on that use and districts. Councilmember Rousseau is not in favor of allowing data centers. There a lack of jobs and there are constraints on resources like water and the wear and tear on the piping. Mayor Grant asked how other cities handle that. City Administrator Jagoe said other cities allow these but she did not request that the consultants look into what standards other cities have. She can ask them to look into those standards, if Council would like to give that direction. Mayor Grant would be in favor of having data centers on the table. It's an item companies are going to want to have in the future. He doesn't think we should rule them out. Councilmember Weber said that was discussed at the Planning Commission. He said both sides were presented. They are going to be needed for the storage but they are resource heavy. He leans towards not allowing them because of how resource intensive they are. Councilmember Holden would like more information about them. We could limit the size, it doesn't have to be massive. Mayor Grant thought it could be permitted with standards. Councilmember Weber said there is the PUD process, as well. Councilmember Rousseau is not in favor of them. You can put a data center anywhere else in the country and it will still serve the same purpose to the people in our community. City Administrator Jagoe pointed out that if something is not in the code, you can't use the PUD process. The code would have to be changed to allow it. Councilmember Holden said the same could be said about thrift stores or a grocery store. They can serve customers from anywhere. She doesn't think that's a valid argument to eliminate the option. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 8 Mayor Grant said we need to define data center. He said he could see Land O Lakes or Boston Scientific having data centers that we may not know about. There are the data centers that are mass data storage and collection. We need to define what we will allow and won't allow. Councilmember Rousseau said she understands local businesses might have on -site servers. That is different than a big data center. She would want to know water usage and how many jobs they bring. It will be disappointing. The PUC hasn't regulated them yet, either. Councilmember Weber said that if one of the bigger local companies wanted a data center, they will apply to change the code. They have already made significant investments in their buildings. He would like to learn about the use of resources and the jobs possibilities. City Administrator Jagoe will get some introductory information on the topic from the consultant. Councilmember Rousseau asked about Commercial, Recreation Outdoor. City Administrator Jagoe said that is a typo on HGKi's part. It exists today as an accessory use in the B-2 District. They said it is conditional but it is accessory only right now. It should read there must be a Commercial, recreation -indoor use and then commercial, recreation -outdoor can be an accessory use. Councilmember Holden asked if Storage facility, personal is storage units individuals can rent. She would hate to see any undevelopable land be used for that. She said in the 694 and 35W area it would be all you see. Councilmember Weber said it isn't allowed in that area. City Administrator Jagoe said this us is being recommended in the Industrial I-1 and 1-Flex Districts. Councilmember Holden doesn't want it there. Those things are huge with lots of traffic, theft and require extra policing. Councilmember Rousseau added they don't employ very many people. City Administrator Jagoe asked if that is another use they would like to strike. Council agreed. Councilmember Holden said if we get a utility substation she wants one that gives electricity to the citizens more than they do now, considering there are so many power outages. She asked if we can make them guarantee that? Discussion ensued regarding the location of current substations and if they should be allowed. City Administrator Jagoe said a utility substation is a conditional use in the I-1 District. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 9 Councilmember Holden asked if we will get more information to determine if we want to take it off the list. Councilmember Rousseau would like more clarification about why this use is there. Councilmember Weber said it exists now. This isn't a change. City Administrator Jagoe will verify if there are any existing in the City today. Council discussion moved to the accessory uses on the table. City Administrator Jagoe said she still has the feedback from Council's previous discussion regarding Home Occupation, Class I and Class 2. That one will come back. Councilmember Holden asked what Day care, group or family means. City Administrator Jagoe said they would not be allowed as an accessory use to something else. All accessory uses need to have a principal use first. Councilmember Holden asked if a manufacturing company could put in a daycare like Land O Lakes has. City Administrator Jagoe replied if you're a Manufacturing and Processing, Class I and you wanted to do a family daycare of 10 or less, you can't. That accessory use is not allowed in the Industrial Districts. Councilmember Holden said she has an issue with a major business not being allowed to have a daycare center for their employees. Councilmember Rousseau asked if Land O Lakes built today and wanted to put in New Horizons, they wouldn't be able to? City Administrator Jagoe said it's part of the PUD. The daycare is open to the public, not just Land O Lakes employees. It is a stand-alone principal use. There is two uses going on there. There is a PUD for the two uses on the one site. Councilmember Rousseau said that recently changed when they came in and did that sign. Before it was strictly for Land O Lakes employees. Boston Scientific also has a daycare strictly for Boston Scientific employees. She is not in favor of restricting other businesses from developing their own daycare. City Administrator Jagoe summarized she is hearing Council say to look at the ordinance language so if a business wants a daycare within their facility, servicing just their employees, we want to find a mechanism to allow that. Councilmember Holden asked if that would cover churches, too? Discussion ensued regarding churches and colleges that have daycare facilities. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 10 City Administrator Jagoe will verify the language and follow up. Councilmember Weber asked if it makes sense to make it a conditional use in all business districts. City Administrator Jagoe said daycares are allowed, as a conditional use, in residential and house of worship is under residential. She will look into the language for commercial and clean it UP. Councilmember Holden wanted to discuss Storage, exterior. We have always made sure people have stored items out of sight. Councilmember Weber pointed out that they are recommending it "with standards". He is curious what the standards are. Councilmember Holden agreed, that would be helpful. She doesn't want people building something and have all their equipment out there. City Administrator Jagoe said the only standard that we allow exterior storage is for Manufacturing & processing: Class 2, which is limited to the I -Flex District. The consultants mirrored that, to be clear that is accessory to only that use. We aren't going to introduce the Construction contractor yard so the only use that allows the accessory outdoor storage is for manufacturing & processing: Class 2. That's the standard. Councilmember Holden asked if the Primer Tracer is manufacturing 2. City Administrator Jagoe said they would have to request rezoning. Councilmember Holden asked if they are a 2 or a 1. City Administrator Jagoe said part of this discussion is if we want to eliminate I-2. That would leave just I-1 or I -FLEX. They would be the higher I-1. We'll probably have more intense industrial uses where I -FLEX will be the bridge of commercial and industrial. Councilmember Holden is concerned about the undeveloped corner of 694 and 35W. It is hard for anyone to find a place to park their garbage overnight or when they aren't using it. She would not want to see that area become an eye -sore. City Administrator Jagoe said we aren't introducing anything in the Gateway Business District. It would be tied to the manufacturing and processing. She thinks the Primer Tracer end user will come in and ask for the I-1 zoning. Councilmember Holden asked if people could do outdoor storage over by Lexington. City Administrator Jagoe said no. Manufacturing and processing, Class 2 is the only type of use that allows exterior storage. Discussion ensued about where the undeveloped land at 694 and 35W is, that Councilmember Holden brought up. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 11 Mayor Grant shares Councilmember Holden's concerns about that area. He said that needs to be buttoned up. Councilmember Holden would like more information on it. Right now she is not in favor of leaving it in. City Administrator Jagoe said if we remove it, we will want to remove that a Manufacturing and processing Class 2 can have it. Councilmember Holden agreed. She said that's why she needs more information. Councilmember Weber said that area is Gateway Business. That isn't I-1 so it would not be permitted in that area. City Administrator Jagoe confirmed. She said today Manufacturing and processing, Class 2 is permitted in I-2 only. With the amendments that HKGi is recommending, we would eliminate I-2 and combine it with 1-1. They are saying Manufacturing and processing, Class 2 will be called permitted with standards. We will establish what those standards are. That's the only use that can have exterior storage. They are also recommending making it permitted with standards in I-1 for storage, as an accessory to that Manufacturing and processing, Class 2. Councilmember Holden said maybe instead of open storage, they have to have it covered or screened. City Administrator Jagoe said those standards don't exist today. We can develop those and come back with some recommendations; we can look at including storage must be covered. B. 2026-2030 CIP Discussion Finance Director Yang said the City prepares a 5-year Capital Improvement Plan every year. We will be reviewing projects that have been submitted, to date and are included in the preliminary 2026-2030 Capital Improvement Plan (CIP) Budget. She shared a table showing a summary of CIP Project expenditures, broken out by department, by year. She outlined the projects, by department and their estimated costs and commencement dates. She noted sewer and water funds exclude any TCAAP related project expenditures. Those will be funded via WAC and SAC. Finance Director Yang shared a slide showing a three-year look back at the five-year CIP budgets. She noted increases and decreases. The largest increases are in Parks and Streets due to the timing of trail and PMP projects and changes to cost assumptions and estimates. There were two PMP projects programmed into the 2025 CIP and there are three PMP projects in 2026 and forward. The largest decrease is in the Sewer Fund due to timing and changes to cost assumptions. Finance Director Yang discussed the slide showing projects in 2026. These are infrastructure projects, only. Typically Council evaluates each project individually. Council decided to hear the remainder of the presentation and will have discussion at the end. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 12 Finance Director Yang shared a slide showing a list of equipment/building replacements. She outlined the new projects and expenditures that were shifted from 2025 to 2026. Finance Director Yang shared the estimated fund balances by year. She noted the Capital Improvement and Equipment Building Replacement Funds are in the red. She explained where a bar chart for each of the funds can be found. She said MSA funds will be used toward the two larger PIR Fund projects. Council will need to discuss a long-term financing plan. She outlined the changes and recommendations in the Public Safety Fund and the Enterprise Funds. Those funds are self-sustaining. We want to make sure the revenues will offset any of those forthcoming expenditures. Finance Director Yang said that based on what is programmed into the preliminary Equipment Building Replacement Fund, she is proposing a $150,000 levy increase to ensure there is appropriate funding to meet future project expenditures. Finance Director Yang shared a chart showing the MSA funding. She said the annual allocation is estimated at $350,000 per year. She said the City will continue to have an unfunded balance annually. Councilmember Holden asked if we are just assuming that we'll get MSA and that we can get it when we want. Finance Director Yang confirmed. She said we can advance funds. Councilmember Holden clarified, we can, only if there is money. She asked for clarification the assumption is we will get that full amount. Finance Director Yang confirmed. She said this summary includes MSA funding for the two trail projects and the City will not be fully funded until 2042. Mayor Grant asked where the Trident Park Dedication money is going. He wondered if we can use that on the trail projects. Public Works Director/City Engineer Swearingen thought that should have been programmed. When he entered the project he didn't have it as Park Dedication. Finance Director Yang thought it was up in the red. Councilmember Weber doesn't think it's listed as such. He said the small trail on Snelling Avenue North is. Public Works Director/City Engineer Swearingen said when he added the Snelling Avenue North project, he had it being fully funded by park dedication. Councilmember Weber said we didn't designate money toward that. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 13 Mayor Grant understands. He said we could. He said 2042 is so far out. That money could be used for the trail and keep the MSA so we can get to a favorable balance long before 2042. The PMP projects on the chart consume a good portion of that $350,000/year. Councilmember Rousseau asked if we put some money toward the Lake Jo roundabout. Public Works Director/City Engineer Swearingen said MSA is more of a revenue stream, rather than an account. When you see the unfunded balance when projects come through, there are certain items that can be MSA eligible. That's what gets put into that unfunded balance. When we receive the MSA revenue dollars, he can submit to request it goes to that account and it is reimbursed. When they come through, when we don't have MSA funds available, we front it with PIR Funds. He would recommend not directing PIR funds towards projects that can be funded by MSA. He said you can have an unfunded balance and every time you get funds from MSA you can request it back. He said there were MSA eligible items in that roundabout project. We had State Aid record that. Councilmember Rousseau asked what the bonding rate would be for the additional portions of that. Finance Director Yang said based on the 2025 series, our rate was 3.71%. She assumes we would still be right around that same rate if we were to issue additional bonds. Councilmember Holden asked what we were considering bonding for. Councilmember Rousseau said we could go a different route for the trail funding. Mayor Grant said bonding would cost us more money. Councilmember Weber wondered if it is accurate to say our current balance for MSA is $3.1 million and we expect it to be up to $3.3 million. Finance Director Yang pointed out the unfunded column on the chart. That shows that we have more project expenditures than we do MSA funds. Councilmember Weber thinks we have to bond the whole trail project. We don't have the cash to pay for it. We don't get paid back by any of the revenue streams that we are anticipating using to pay for the trail. Councilmember Holden asked what trail we were discussing. Councilmember Weber said the Old Highway 10 Trail is the only trail that we are slated to move forward with. Public Works Director/City Engineer Swearingen said the Snelling Avenue Trail, Hamline Trail and MnDOT Trail, as well. There are four trail projects next year. Councilmember Holden said we could use the Trident money. We will probably have to bond for the Lake Johanna Trail. We can't bond early for two trails. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 14 Finance Director Yang said we would want to bond when we need the cash. Councilmember Holden agreed. She said they won't let us bond if it's four years out. She thought we had enough money for the Old Highway trail with the Trident and County funds. Finance Director Yang said there is a portion of the Old Highway 10 trail that needs to be MSA funded. We have to upfront money and it's more than our annual allocation. Councilmember Holden thought that was only if you use MSA money for the whole thing. We have other money, in other pots that we could use. She wouldn't want to spend a quarter of a million dollars bonding for a $2 million trail. Councilmember Weber said it was $4.5 million trail. He wondered if we will get the grant money before the bills are due. Finance Director Yang said that's when they would reimburse it. Public Works Director/City Engineer Swearingen said we get 50% when the construction contract is signed. He believes that is true for both $1 million grants. We should get $1 million when a contract is signed. Mayor Grant said we get $350,000 a year and we are able to go unfunded to the amount of $3.5 million but can't go beyond that. Some cities run a positive balance and some cities, like us, are in a negative. If enough cities are in the positive, we can go to MSA and ask then to advance us some money that's not being used. They will probably say yes but will say no if they don't have it. Councilmember Holden said finance people will tell you to never have a positive balance. Councilmember Rousseau agreed. A dollar today is more valuable than it will be five years from now. Councilmember Holden said assuming it's around in five years. Mayor Grant said there is nothing wrong with an unfunded balance, but it's not infinite. Councilmember Rousseau asked how much MSA money are we underfunded. Public Works Director/City Engineer Swearingen said that is the $1.75 million on the chart. Finance Director Yang confirmed. The $1.75 million is as of 2024. Mayor Grant asked when we get the 2025 allocation. Finance Director Yang didn't recall exactly, but it will be soon. Mayor Grant said when that comes in, we'll be at $1.38 million. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 15 Finance Director Yang confirmed. She shared the questions the Council should discuss today. She said in 2026 the ending CIP (PIR) fund balance is expected to be $782,000. In 2027, it will be about $620,000. The fund will be in the red by 2028 by $1.6 million. Councilmember Holden asked if those 2026 and 2027 includes the Old Highway 10 Trail. Finance Director Yang confirmed. Mayor Grant said when Lake Johanna was proposed to the County, there were two other projects of a similar nature. He couldn't remember the names of the others. He remembers the County saying they may not move forward with all of them and may just do one. Is Arden Hills the chosen one? Public Works Director/City Engineer Swearingen can't speak to the other two but Lake Johanna is in the TIP to begin design and planning for the project next year. They anticipate doing an RFP for consulting services later this year so they can begin the project next year. That process will tell what the cost and feasibility of the project are. That gives them a couple of years before the projected 2028 construction. Planning and design for that trail will begin next year. Councilmember Holden said once they do all of that, it can sit on the books for four or five years. Public Works Director/City Engineer Swearingen confirmed. City Administrator Jagoe will follow up with Finance Director Yang on the Trident Park Development. This has the 2026 projected park dedication fees and that would be in 2025. She will see if this is programed in with the 2025 numbers. Councilmember Weber said comparing the graph to last year, it was green, but low. This is a big concern. Looking at the estimated project cost from the PMPs 2028, 2030 and 2032, the price has gone up a lot. He asked what happened there. Public Works Director/City Engineer Swearingen said he organized the PMP for the entire city on a 20-year schedule. That helps map things out. He manages a 10-year CIP. He uses the 20-year CIP map to create a desktop estimate, based on recent projects. When they are 10-years out he enters them as full depth reclamation. It's a worst case scenario. He applies potential added costs. In recent years, costs have been spiking. He's been trying to catch up. He's increasing the contingency quite a bit. When projects get 2-years out Public Works does site inspections. The timing makes it difficult to adjust the CIP for that year. The next year we roll into feasibility and design. Similar to where we are now for the 2026 PMP. His estimates had increases in water because there was an adjustment needed for the main piece off of Highway 96 and a little bit of the PIR because we had to add more trail construction because it would be impacted for access. They put the retaining wall in as PIR rather than a storm water cost. It is difficult to project. Right now there are 33 projects in the 10-year CIP. He has a good process as the projects get closer. They are exaggerated at the 5-year mark and it gets a little tighter as we get closer. Councilmember Weber said comparing last year's CIP to this year, the update was a 22% increase in 2026 estimate and a 45% increase in 2028. He understands that those are probably exaggerated but those are enormous increases. That's hard to plan for. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 16 Public Works Director/City Engineer Swearingen said for the PIR he took the 2024 PMP FDR rate and applied 3% every year through 2030. So that 3% is compounding. Then he adds a 25% contingency on top of that. That's why the costs appear to balloon so much. Councilmember Holden asked about the PMP. How many neighborhoods are below 25%. Public Works Director/City Engineer Swearingen said overall the City is really good. He said Karth Lake, the South East, Benton Way, Red Fox and Gray Fox. When excavating near Red Fox they found the pavement thickness is massive because they just kept stacking. That is part of the reason the 2030 number ballooned. There is like 12 inches in some spots. Councilmember Holden wondered if it was possible to switch the order. Public Works Director/City Engineer Swearingen has considered that. If he took that route, he would want to keep the pond dredging in 2028. He thinks it's possible but Benton Way is in pretty rough shape. The 2030 PMP is very technical due to the nature of the businesses. He wanted to give everyone a breather after the Lexington project. Mayor Grant appreciates how they are stacked every two years, allowing one year of an active project and the second year is the punch list and follow up is the next year. He thinks that makes great sense. His opinion is the commercial could be done two years earlier. We should take a look at the financials and determine if that would benefit us. He asked if commercials pay in full or if they are a longer term assessment. Finance Director Yang wrapped up her presentation with Council considerations. Staff is seeking Council direction. We are seeing red starting in 2028. We have some large PMP and construction projects coming through in the next several years. How will we fund them? Councilmember Weber wanted to know what the PIR Levy has looked like, historically. Finance Director Yang said it has been $250,000 going back to 2020. Prior to that it was about $200,000. Councilmember Holden said in reviewing the pages, in 2026, some are priorities. She wondered if some of these are just the 10-year replacement. Public Works Director/City Engineer Swearingen said they have added a new scoring system. Everything in the 5-year CIP related to equipment has a scoring mechanism. Each detail sheet shows the justification along with the scoring. Councilmember Holden asked about an equipment item that is a priority 3. We haven't had many repairs to that equipment, other than it's rusting. Public Works Director/City Engineer Swearingen said that item was approved and has been ordered. Councilmember Holden asked if that was money from this year. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 17 Public Works Director/City Engineer Swearingen confirmed. Finance Director Yang wanted to focus on the PIR Fund for PMP infrastructure projects, parks and trails before moving to equipment. Councilmember Weber said the real question is what it will take to fund the projects. He thinks we need to raise the PIR Levy. It has held with no increase for six years. He thinks it would be appropriate from an inflation standpoint since 2020 but he assumes it may need to be more than that. Finance Director Yang cautioned against increasing the levy by too much in one year. It will impact residents a lot more. She would recommend looking at bonding. If we do decide on bonding, do we bond infrastructure, parks and trails? The PMP projects will cost a significant amount of money. There isn't enough cash to fund that. Councilmember Rousseau would be interested in having a conversation about bonding for Lake Johanna. She's hoping that Old Highway 10 won't need to be a part of that conversation. She thinks we would save 75% even if we pay it 5 or 10 years out based on the relationships with Ramsey County and other entities paying for portion of them. She said we are doing the park improvement plan. We haven't considered resources for implementing the items in the plan effectively. She would like to see us put $15,000 or $20,000 a year aside so we can use the plan and be effective with it. Councilmember Holden said the only thing we're missing is that we haven't set aside funding for the court at Arden Manor. She thinks that's a priority. It's been overlooked. Councilmember Weber thought it was listed as a budget item for 2026. Mayor Grant didn't think so. Councilmember Rousseau wanted to know if the Park Improvement Plan includes a different park every two years. Public Works Director/City Engineer Swearingen said that is how he has organized it. Councilmember Rousseau said we put additional funds toward the playground equipment to bring it up to a better standard. She wondered if we thought about building that in for the future. Public Works Director/City Engineer Swearingen confirmed that he increased the amounts for the upcoming 2027 parks project to reflect the actions that were taken on this one. He believes it was $300,000 for each park. That was about 50% increase. Councilmember Rousseau asked what the cost of Arden Manor court would be. Public Works Director/City Engineer Swearingen said the last Council discussion was that is a location that is CDBG eligible. Council direction was to pursue that funding source. The past couple years have been unsuccessful. The first year was due to staffing issues and this year it was not available. That is not a reliable funding source. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 18 Councilmember Rousseau asked what the cost was. Public Works Director/City Engineer Swearingen will have to double check but he believes it is under $200,000. Councilmember Rousseau asked if anyone could think of other items. Discussion ensued regarding the parking lot share with the church at Hazelnut Park. Councilmember Rousseau said that's all she can think of but she would like to hear about the earlier question of what the PIR would look like with $50,000 more a year. Councilmember Holden asked if we are going to look at Cummings basketball court. We created a maintenance system. That was part of the master park plan. Mayor Grant said the basketball court was resurfaced but the backboards and hoops need to be replaced. We don't want to rip the foundations out but a backboard could be mounted on the existing poles with some customization. Councilmember Holden said it should be put in the 5-year plan, too. Councilmember Rousseau asked if they cost more than $5,000. Mayor Grant said yes. Councilmember Weber asked how we would pay for bonding if we don't want to increase the levy. Finance Director Yang said we would have to increase the levy just enough to cover the debt service. Councilmember Weber thinks that will be a lot more than $50,000 a year to that fund. Councilmember Holden asked if we can bond for Park and Recreation services instead of one specific project. She said if we make a list of all the other little things that need to be done and when we bond for Lake Johanna we do those, in addition. Finance Director Yang confirmed. You can have a list of projects. Councilmember Holden said we don't want to bond more than once because of the cost of bonding. Mayor Grant said the interest cost on the bonds is what is concerning. He said we are paying an extra $1 million for the Fire Station on $3 million. If you can pay for it without bonding you are very far ahead. He said Lake Johanna Trail is scheduled in 2028. Our bonding from the water project is up in 2028. Finance Director Yang said it ends in February of 2029. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 19 Councilmember Holden said by the time we would take out the new bond, there would only be a few months overlap. Mayor Grant said we have talked about pre -paying the fire department after nine years but we won't really save that much. You're at the end of the payment schedule where the interest charges are fairly low. Councilmember Weber asked about the water bonding. He asked if that money comes directly from the Water Fund. Finance Director Yang confirmed. Councilmember Weber said that doesn't really do anything to resolve the PIR issue. Mayor Grant said because it's an Enterprise Fund. Councilmember Weber asked if we can build the Lake Johanna Trail without bonding. Finance Director Yang said no. She pointed to a chart on the Capital Improvement Plan that does not include the Lake Johanna Trail. The chart on the next page shows what it would look like if we were to add it. Councilmember Weber said we would be ending 2027 with less than $400,000 in the PIR. That implies that we could get there, but it may not be a good idea. Councilmember Holden said the question is how much we should increase the PIR to get to 2028. We should come up with a number and then have a calculation on what it should be. Councilmember Weber agreed and have multiple options. Mayor Grant asked if that is a decision we want to make today. Councilmember Holden asked how much more deterioration would force the 2028 PMP project to be a full reconstruct vs. reclamation. Public Works Director/City Engineer Swearingen said he will be taking pavement cores this year around that site. Councilmember Holden said if we move that out a year, that would help. Public Works Director/City Engineer Swearingen said he is considering breaking it up into two projects and shifting everything out two years. Councilmember Rousseau wondered if we decided to bond the $300,000 Caseloader would that have any impact on the funds with the CIP so we wouldn't have to adjust the levy for it. Councilmember Weber said we're still not to the request for additional funds for the Equipment Fund. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 20 Councilmember Rousseau understands. Councilmember Holden wanted an answer to Councilmember Rousseau's question. Finance Director Yang said if we removed that, it would get us to 2029. Councilmember Weber doesn't think a $50,000 increase to the PIR Levy will be enough. He thinks it needs to be $150,000 to $200,000 moving forward. We will be in real trouble at the end of next year. We will have to bond and then we'll have to start paying for that. So we should be saving to pay for that. He thinks rebuilding the PIR fund should be a priority. He hopes the estimates on the PMP projects are high. It puts us in a really difficult position. It's not an excuse not to prepare for it now. Councilmember Holden said because bonding is so expensive she would prefer to not bond for the Old Highway 10 project. We are bonding again in 2028 for Lake Johanna. We may need to bond for TCAAP. The bonding rate may go down and our interest rates go significantly high. She thinks the projects for 2026 and 2027 could be bonded along with part of the Lake Johanna Trail. She pointed out Finance Director Yang said we have to have a list of what we want to bond for. Mayor Grant said he earlier stated some of the Trident money could go against the PIR. The other way around is part of that money not against the PIR but instead against the City portion that is not PIR. He agrees with Councilmember Holden that we are better off not bonding. We're going to have to bond for the Lake Johanna Trail. The Old Highway 10 Trail has a City cost of $1.25 million. Councilmember Weber agrees. He said the cost effectiveness we are getting out of this trail is exceptional. He wanted to clarify that the cost for the entire Old Highway 10 Trail is $4.2 million. We may get $1 million up front, he wondered if we would have to front the money for the remaining $3.5 million. Finance Director Yang confirmed. Councilmember Weber asked if we can absorb that and make it into 2027. He doesn't think the fund is big enough to do that because we still have to pay for the 2026 PMP. Councilmember Holden said we can do interdepartmental transfers. We have the 50% policy. Councilmember Weber said that is pretty well violated. Mayor Grant said it's a policy. We've had large levy increases the past couple years. That can move the goal post down the road. He thought we should be more conservative about the amount we underf ind. Councilmember Holden said the Trident money is $1 million. If we bond and have to pay $300,000 in debt service, that could pay for one of the segments that are included in this year. Mayor Grant asked if she is saying we should avoid bonding. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 21 Councilmember Holden isn't saying to avoid bonding. For the trail, Trident will give us the money and the County will give us money and grants will be paid 50% up front. Councilmember Weber wants to know if that is feasible. It's not $1.2 million anymore. The Trident money is minus the $200,000 we gave back to them. Even with that money and the supposed $1 million up front. He asked if we can float that another year. What does that look like for 2026 at the beginning of the PIR. Can we make it to 2027 with a functional PIR that's not in the red, and pay for all of the projects without bonding. Finance Director Yang said we can't long term. We may be able to cover a few years but we need a long term solution. Councilmember Weber asked if we can make it to Lake Johanna without bonding. It seems inevitable that we will have to bond. He wants to know how long we can delay that. The most money we're going to get is from the 2026 trail and PMP. Discussion ensued regarding if the work session should be adjourned or recessed. Council recessed the work session at 6:59 pm. Council reconvened the work session at 7:28 pm. Councilmember Holden agrees with Councilmember Weber that we should increase the PIR to make sure we make it to 2028. The question is how much we want to increase it. She asked if Council has given direction to bring back options. Finance Director Yang said that is what Councilmember Weber asked for. Councilmember Weber said we should see multiple options. City Administrator Jagoe said she would work with Finance Director Yang on the park dedication fees to make sure we've accounted for the Trident development. Councilmember Holden would like to see a list of items that could be moved out until 2028 when we bond for Lake Johanna. She asked if we can bond for equipment. Finance Director Yang confirmed we can. Finance Director Yang moved to the Equipment Building Replacement Fund. She said the current levy is $100,000 she is proposing that be increased to $250,000. That would help us absorb some of the project expenditures, moving forward. Councilmember Holden asked how many levy points the $150,000 increase would be. Finance Director Yang said 2.5. Councilmember Holden asked if the plow on page 48 can be bumped. She said it is listed as a Priority 3. It's a 2016. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 22 Public Works Director/City Engineer Swearingen said the repair costs over the past several years have been consistent. He thinks this item should stay on track for 2026 replacement. Mayor Grant asked what the repairs were. Public Works Director/City Engineer Swearingen said he would need to bring in the Public Works Superintendent to speak to that type of finer detail on each piece of equipment. Councilmember Rousseau said Public Works Director/City Engineer Swearingen has put together a metrics for prioritizing these replacements. She would like to see that. She wants to quantify why we need this. Public Works Director/City Engineer Swearingen said Staff put in a lot of time to come up with a logical solution to scoring this equipment beyond frequency. The frequency of the replacement helps guide us through until we get to the 5-year. Then we dial it in through the scoring system. Councilmember Weber said a 10-year old plow truck is an old plow truck. He would prefer we stay on track when it comes to snow removal equipment. He noted there is another pickup truck in the list that is only used for transporting seasonal employees. He asked if a Super Duty is necessary for that. Public Works Director/City Engineer Swearingen said he doesn't have the specifics of each piece of equipment. He said the duties should be listed in the description or the justification. Councilmember Weber said the description said it is used to transport seasonals, mostly. Councilmember Rousseau asked if it might be beneficial to have Public Works Superintendent Frid at a future meeting. Councilmember Weber thinks so. Public Works Director/City Engineer Swearingen said in the 10-year CIP we have 53 pieces of equipment being monitored. Some are out as far as 15 or 20 years. If we want to get into the finer detail on each piece of equipment, Public Works Superintendent Frid would have to be here. He asked them to do the upfront work with justification within the detail sheet so he can try to speak to it. He's just not involved with the operations day to day to speak to the technical details on each piece of equipment. Discussion ensued regarding different trucks and when they are scheduled to be replaced. Councilmember Weber said he wants to make sure the equipment we are replacing these older items with is the appropriate equipment. He said he understands the need to replace a 30-year old loader. Since it receives so little use, it might be worth it to talk to Ramsey County about an agreement. He's sure they have loaders sitting around there. Or a lease may be cheaper. Councilmember Holden said she would like to have the list organized so the items to be replaced in 2026 were at the top. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 23 Finance Director Yang will ask the software vendor if we can tweak the report. Mayor Grant said they put a wing on the loader and use it to push snow back. The wing is $75,000 by itself. Council agreed that Public Works Superintendent Frid should be present to continue this conversation. Councilmember Weber said we still need to address the Equipment Levy. Mayor Grant said that levy will be influenced by some of the questions we have surrounding some of this equipment. Councilmember Weber said that is a fair statement but we have a fleet of equipment that cycles through replacement. We need to address the fund. Ultimately we're talking about assets that we need to fund the replacement of. He thinks $150,000 is a lot considering the fund has been kind of stable. Councilmember Holden wondered if there was anything on the list that can be pushed out to next year, even if we have to get it ordered this year. You can't just order something and it shows up, anymore. She said that's another thing we can ask Public Works Superintendent Frid. Mayor Grant asked to move on to the Enterprise Fund discussion. Councilmember Holden said she asked Finance Director Yang to run a couple numbers because we are going to increase the tax levy significantly and we know we aren't getting grants. Maybe we could reduce the Water this year and increase it three years from now, instead of 6%, 6% and 6%, maybe do 4%, 6%, 6% and 3%. Everyone's homeowners insurance is going to go up 50%. Forty percent of our population is affordable housing. We don't want to drive people out. We have to worry about other costs rising for our residents. Councilmember Rousseau thought last year some of the costs for water were diverted. Councilmember Holden said the Water Utility dropped to 3%. She thought Finance Director Yang brought it up to 4%. Finance Director Yang said at 4% for 2026 the ending Water Fund balance would be $2.18 million. Councilmember Holden said we are in the black. She thought 2026 and 2027 included the big water meter and the booster station. This Fund is doing well. If we can put it off, maybe 2029 is 6%. She thinks that may be an option with the Surface Water, too. Mayor Grant asked if she is talking about one or two years. Councilmember Holden said lowering below 6% for one year then making up for it in 2029. She thinks we need a utility study. There hasn't been one in many years. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 24 Discussion ensued regarding how the percentage rate could be staggered with less of an increase next year. Finance Director Yang said 3% is light. Mayor Grant said maybe we go 4%, 6%, 6%, 3%, 3%, 3%. Councilmember Rousseau asked what value a percentage point has. Finance Director Yang calculated going from 6% to 4% would decrease the fund by 1.1 % in 2026. Councilmember Rousseau asked if every 2 points is about 1.1%? Finance Director Yang confirmed. Councilmember Weber asked what that does to the 2028 ending balance. It's projected at $573,000 at 6% for the next three years. Councilmember Rousseau said we underfunded last year. Finance Director Yang said if we do 6% for the next three years the fund balance will be $1.1 million in 2029. Councilmember Weber asked what 4%, 6% and 6% will do. Finance Director Yang said in 2029 the ending fund balance would be $868,000. In 2028 it would be $372,000. Councilmember Weber said the 2028 ending balance would be about $200,000 less than what is shown on the graph in the agenda packet. He asked if there is a reason Finance Director Yang chose 6%, 6%, 6%. Finance Director Yang said no. She is just trying to ensure we have enough funding available, moving forward. Mayor Grant asked if it was from a rate study from years ago, or if she came up with that number. Finance Director Yang said the rate study indicated 3% moving forward. Councilmember Weber asked for confirmation that the funds affected by that rate are sewer, storm and water and the lowest is surface water with an ending balance of $325,000 in 2028. Two percent will bring that down to $200,000. Mayor Grant said these are estimated expenditures. Councilmember Weber understands that. This is what we're basing our decision on. We wouldn't want to see any of them zero out. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 25 Councilmember Holden was only looking at water. She wasn't looking at the other ones because we don't know when the state is going to say we have to start dredging. We know we'll never have enough to do the dredging. Public Works Director/City Engineer Swearingen said there are three significant pond dredges programmed in 2028. That's where the big dip in the fund is coming from and it's another reason the PMP was inflated so much. Mayor Grant asked if Council was comfortable with 4%, 6% and 6%. Councilmember Holden said we pay significantly higher water bills than other communities. That's because we have fewer residents and a larger area to cover. Mayor Grant added we don't have our own wells. Councilmember Holden said $200-$300 a quarter can make a difference to people when they get that bill. Council agreed on 4%, 6%, 6%. Mayor Grant asked if there was any more discussion on the Enterprise Funds. Councilmember Weber asked which option was included for the Karth Lake pump in the 2026 PMP. Public Works Director/City Engineer Swearingen said Council directed to move forward with option 2 but also present option 3 to the watershed to gauge their appetite for funding. He hasn't had that discussion. Councilmember Weber asked if option 2 was included in the information Council is seeing tonight. Public Works Director/City Engineer Swearingen confirmed that what is in the packet is up to date with that information. Councilmember Holden said the $270,000 for gateway signs for next year should be eliminated from the budget this year. She doesn't think Staff can take on another project. Mayor Grant agreed that could be pushed. Councilmember Rousseau said the EDC hasn't made a recommendation. They were reaching out to businesses in the community to see if they thought it would be valuable. So that is undecided. Mayor Grant asked when we hear back from them. Councilmember Rousseau did not know. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 26 Councilmember Holden said she is waiting for the survey results. Mayor Grant said if we don't hear back from them, we still have to make a decision. Councilmember Holden said she thinks we take it out of 2026 and put it in 2027. Councilmember Rousseau asked why even put it in 2027. Councilmember Holden thought there is some small signage that could be put up, but we have $40,000. She asked how much the entrance signs are. Public Works Director/City Engineer Swearingen didn't know. It has been a long time since we purchased one. Councilmember Weber said he thought there were economic development funds that we anticipated transferring out. Finance Director Yang said in 2025 we transferred $100,000 to the General Fund. We could do that again. Councilmember Holden wants to strip the $270,000 out of the CIP. It doesn't make sense to have a placeholder until there is a plan. Councilmember Rousseau would like to keep it as a placeholder for now, and as we get further into budget talks we can move it later. Councilmember Weber doesn't see any reason to keep it in there if we know we aren't going to do it. Councilmember Holden said instead of taking it out altogether, we could put a little bit more in 2027, like $60,000. Councilmember Rousseau thought that would be better. She thought we could keep about a third of the amount and move it to 2027. Council agreed to move $90,000 for the gateway signs to 2027 and eliminate the rest of the amount from the budget. Mayor Grant noted Finance Director Yang distributed a document as a bench handout regarding City Hall. He was struck by the amount of small items. There is corrosion listed on several items. He asked who makes those repairs. If we just wait it could be much more expensive. Public Works Director/City Engineer Swearingen said typically the Building Department has managed the building and scheduled the vendors. Public Works has been requested to perform some minor repairs at City Hall. City Administrator Jagoe said the former City Administrator requested this study be completed to anticipate what CIP planning needs to be done for future building needs. We knew a roof replacement was going to be one of the bigger ticket items and this helps build in some of those ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 27 other items. The Building Department has managed the scheduling of repairs and maintenance. Ther isn't anyone coming in to do upkeep and maintenance. It has been scheduling for repairs, as they are needed. This was an attempt to get ahead of our future maintenance needs. Mayor Grant said we didn't get ahead of it, in some cases. He would rather see us keep up. It is cheaper to have things fixed vs. letting it deteriorate. Councilmember Rousseau said we received this bench handout at the start of the meeting, it is 60-pages with a lot of small to-dos. She asked what Staff is asking for by providing this. Councilmember Holden said there was no money put into 2026 for repairs to City Hall. Mayor Grant said Council should familiarize themselves with the document. He would like to know what the plan is going forward. Councilmember Holden repeated there is nothing budgeted in 2026 for these repairs. Public Works Director/City Engineer Swearingen thought the items in the 5-year outlook may have been included within the CIP. City Administrator Jagoe asked if he was looking at the reserve study. She asked the Building Official to program 10-years worth of the items from the reserve study. There are no items that the reserve study is calling for in 2026. The project are included in the 10-year plan of the CIP. There are items to be addressed, starting in 2027. Councilmember Holden wondered if the 5-year outlook included just the major items, or everything in the study. Finance Director Yang said it was everything in the study. Councilmember Holden would like to look and see if there are things our staff can do. They can do caulking and the other little stuff. That's how she will be reviewing this document. Mayor Grant agreed. However he would like to see the corrosion issues resolved sooner rather than later. Councilmember Weber said there are chemicals that you can paint on that will eat up the rust to inhibit it and then you just paint over it. As long as there aren't any holes it's important to keep on top of that corrosion. Public Works Director/City Engineer Swearingen said he just received the document as well. He can review what is in there and he can add certain items into the work plan. Mayor Grant said there are tasks that Staff can take care of. We have corrosion in a number of spots. We should take care of that in the short term. He has an interest in this document from a longer term perspective, 2027 and beyond. He isn't sure if he agrees with all of the recommendations from the consultant. There are a lot of discretionary items in there. He doesn't think our elevator is used enough to be prematurely worn, as stated. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 14, 2025 28 Councilmember Weber suggested ending the meeting and giving Council a chance to digest the study and discuss at a later date. Councilmember Holden said they were unable to inspect the roof due to lack of access. She said the roof is a major part of the building. What did we pay them for if they didn't inspect everything? She's not happy they wouldn't grab a ladder and inspect the roof. Councilmember Weber said that is common now with inspectors. A lot of them won't go on the roof. City Administrator Jagoe will follow up with the vendor and see what the reason was for that. Mayor Grant said if there are some things we can easily take care of in 2026, he'd like to see that. He agrees we can adjourn and come back to this discussion after everyone has had a chance to read the study. C. State of the City Update City Administrator Jagoe said Council should narrow down a date. If we want to hold it off -site, we'll need a date so we can start looking to reserve space. Council agreed September 20 or September 27 at City Hall or Flaherty's. City Administrator Jagoe said Flaherty's is the only venue we have not received a price quote for. She will follow up with an update when we know what the cost would be. Councilmember Holden thought the Tavern Grill should be removed from consideration. She thinks $1,000 is too much to pay. Discussion ensued that if Flaherty's is not much cheaper than the Tavern, the event can be held at City Hall. D. Agenda Planning This item was not discussed. 4. COUNCIL COMMENTS AND STAFF UPDATES ADJOURN Mayor Grant adjourned the City Council Work Session meeting at 8:10 p.m. Jen Estling Deputy Clerk David Grant Mayor o -AR�ENHILLS Approved: August 11, 2025 [DRAFT-,-, CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 14, 2025 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Emily Rousseau and Kurt Weber Absent: Councilmember Tena Monson (excused) Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve the meeting agenda as presented. The motion carried (4- 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated the preliminary development agreement between the JDA and Alatus for the site's main parcel was set to expire on June 30, 2025. The Rice Creek Commons Joint Development Authority (JDA) met on June 25 to consider Alatus' request for an extension to the preliminary development agreement. After hearing testimony from Alatus and a lengthy discussion, the JDA took no action regarding the extension request and the agreement terminated by its own terms on June 30, 2025. On July 7, the JDA held a work session and staff provided an overview of the 2016 and 2023 solicitation processes for Rice Creek Commons. From this discussion, Commissioners directed project staff to research potential alternative scenarios for a developer solicitation based on those previous Rice Creek Commons solicitations and taking into consideration current market conditions. Staff will bring information back to the JDA at their August 4 JDA meeting. ARDEN HILLS CITY COUNCIL — JULY 14, 2025 2 Neither of the Advisory Committees have met since the last Council meeting. Councilmember Holden asked if staff was going to notify the public that there was litigation. Mayor Grant reported on the advice of legal counsel the City Council would not be discussing litigation or the potential for litigation at this meeting. 3. PUBLIC INQUIRIES/INFORMATIONAL None. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Public Works Director Swearingen reported the 2025 street maintenance contractor completed chip sealing work last Friday and conducted an initial sweep of the streets. He indicated a fog seal would be done at the end of July or early August. B. Night to Unite Update Assistant to the City Administrator/City Clerk Hanson stated Night to Unite would be held on Tuesday, August 5. Residents were encouraged to register their neighborhood parties with the Ramsey County Sheriff's Office by Tuesday, July 22 in order to ensure a visit from a local Deputy and barricades can be reserved by calling City Hall by Tuesday, July 22. 7. APPROVAL OF MINUTES A. May 28, 2025, Special City Council B. May 28, 2025, Special City Council Work Session C. June 5, 2025, Special City Council D. June 9, 2025, City Council Work Session E. June 9, 2025, Regular City Council MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve the May 28, 2025, Special City Council meeting minutes as presented, the May 28, 2025, Special City Council Work Session meeting minutes as amended, the June 5, 2025, Special City Council meeting minutes as amended, the June 9, 2025, City Council Work Session meeting minutes as ARDEN HILLS CITY COUNCIL — JULY 14, 2025 3 amended; and the June 9, 2025, Regular City Council meeting minutes as amended. The motion carried 3-0-1 (Councilmember Rousseau abstained). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve an Outdoor Concert License and Miscellaneous Permit for MN Building and Construction Trades — Ribfest Event at the Red Bulls Facility on September 13, 2025 C. Motion to Approve Acknowledgment of the Application of MN Building and Construction Trades for an Exempt Permit to Conduct a Raffle with No Waiting Period — Ribfest Event at the Red Bulls Facility on September 13, 2025 D. Motion to Approve Amended Agreement with Rum River for Building Official Services E. Motion to Accept Resignation of Public Works Maintenance Worker F. Motion to Approve Recruitment of Public Works Maintenance Worker G. Motion to Approve Resolution 2025-047 Receiving Feasibility Report and Calling for a Public Hearing on Improvements — 2026 PMP Street and Utilities Improvements Project H. Motion to Approve Perry Park Warming House Repairs MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (4-0 . 9. PULLED CONSENT ITEMS None. 10. PUBLIC HEARINGS None. 11. NEW BUSINESS None. 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau reported the EDC would like to take a look at business license and sign permit fees and provide recommendations to the City Council. The Council supported the EDC taking this action. ARDEN HILLS CITY COUNCIL — JULY 14, 2025 4 Councilmember Rousseau asked if the Council supported erecting a sign for Mullens Garden as proposed by the PTRC. Councilmember Holden supported erecting a plaque as was done for Don Messerly at Lake Valentine Park. Mayor Grant agreed a plaque would be appropriate. Councilmember Weber suggested the plaque be mounted on a post within the garden so it did not have to be mowed around. Councilmember Rousseau provided an update on the recent tree trust event, noting the cost for the event was approximately $6,800 this year. Councilmember Rousseau commented there was litigation occurring and public records could be searched for online by the public through Minnesota Court Records. Councilmember Weber stated the Planning Commission met last week where the group reviewed a PUD Amendment for Odds & Ends Again within Arden Plaza and held a final worksession meeting with HKGi regarding the zoning ordinance update. He discussed how the Planning Commission supported staff addressing minor variances and there was strong Commission consensus that the City should include language within the zoning code that might require affordable units in exchange for additional density as well as general language that would require a percentage of affordable units with each new residential development. Councilmember Holden requested an update from staff on the TCAAP area feasibility study. Public Works Director/City Engineer Swearingen explained he reviewed the water model with Ramsey County for TCAAP. He indicated this discussion was essentially a presentation from Bolton & Menk to the leadership team, which was himself and Ramsey County staff. Councilmember Holden asked if additional bollards would be installed along Lake Johanna Boulevard. Public Works Director/City Engineer Swearingen commented he spoke with Ramsey County and noted it was his understanding the bollards would be extended to the south and around the bends. However, after Ramsey County looked into this further the bollards would be reinstalled as they were last year so as not to adversely impact the existing driveways and mailboxes. Councilmember Holden indicated she was on the Rotary Club and clarified for the record the City has had an adopt a park program in the past. She commented on how Cindy Garretson and Don Messerly had adopted Lake Valentine Park. Councilmember Holden reported the Fire Department meets this week. She commented on the work that had occurred at the new fire department site. Councilmember Holden stated at the June 9 City Council meeting she explained she could not attend a Council meeting on June 30. She explained on June 23 she came ready to discuss zoning ARDEN HILLS CITY COUNCIL — JULY 14, 2025 5 but this could not be done because not every Councilmember was in attendance. She asked that the Council be more tolerant about when and if matters can be discussed. Mayor Grant reported he met with the nine cities mayors and administrators this afternoon where he learned Mounds View would be opening its own cannabis shop and Shoreview would be considering two cannabis licenses this week. ADJOURN MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to adiourn. The motion carried (4-0). Mayor Grant adjourned the Regular City Council Meeting at 7:24 p.m. Julie Hanson City Clerk David Grant Mayor CONSENT ITEM 8A ,fiIZEN HILLS MEMORANDUM DATE: August 11, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A 2025 Payroll #16 Paid Claims - 07/19/2025-07/30/2025 (Check Nos. 53556-53578 and ACH Checks) Total Payroll Total Accounts Payable $168,860.69 $168, 860.69 $140,730.57 $140,730.57 Total Claims $309,591.26 CITY OF ARDEN HILLS PAYROLL # 16 CHECKS DATED: 08/01/25 Biweekly: 07/12/25 - 07/25/25 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT 1 9,406.27 EFT k Oasdi 7,380.37 7,380.37 EFT k Medicare 1,726.05 1,726.05 EFT 4,655.04 EFT h Premium 2,240.38 27,550.13 A/P Check* A/P Check* A/P Check* A/P Check* EFT al Premium 248.96 737.24 Health Care Reimb. 137.50 Dependent Care Reimb. 0.00 AL FLEXIBLE SPENDING 1 2,626.841 28,287.37 Health Saving 1 1,070.191 1,125.00 AL HEALTH SAVINGS 1 1.070.191 1.125.00 ERA 6,080.46 7,015.90 EFT EFT A/P Check* EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* IissionSquare 1,170.52 0.00 entral Pension Fund -Union 1,680.00 1N State Retirement System 1,800.00 OTAL RETIREMENT 1 10,730.981 7,015.90 TLAC 22.76 ife/Addl/Dep Life 48.69 98.90 ife/Addl non -tax 18.96 TD/STD Insurance 1,407.60 ERA Life Insurance 40.00 JOE 49 Dues (Union) 122.50 Total Employee Deductions 39,256.25 Net Payroll 0.00 Direct Deposit 83,970.25 Gross Payroll Tie -Out 123,227.10 Plus City Paid Benefit 45,633.59 TOTAL PAYROLL COST 168,860.69 FICA TIE -OUT Gross Payroll 123,227.10 Less Total FSA 2,626.84 Less Total H.SA 1,070.19 Less Voluntary Ins 41.72 Less on Taxable Tech Reimb 450.00 Net P/R Subject to FICA 119,038.35 FICA Oasdi @ 6.20% 7,380.37 FICA Medicare @ 1.45% 1,726.05 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 8/6/2025 9:43 AM ---ARQEN HIILLS Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0320 HEALTH PARTNERS INC 07/25/2025 009595235271 August Insurance 20,772.81 009595235271 August Insurance 1,235.12 Total for this ACH Check for Vendor 0320: 22,007.93 ACH 1125 BOLTON & MENK INC 07/25/2025 0365950 Parks Engineering 543.00 0365950 MS4-Stormwater Engineering 285.00 0365950 GIs Engineering 1,305.00 0365951 TCAAP Engineering 950.00 0366355 Park Systems 12,653.00 0366412 2025 Park Improvement 5/10-6/6 2,331.00 Total for this ACH Check for Vendor 1125: 18,067.00 ACH 3698 BOLD VENTURE YOGA LLC 07/25/2025 07152025 Spring 2025 Yoga 862.40 Total for this ACH Check for Vendor 3698: 862.40 ACH 6555 TKDA INC 07/25/2025 002025003416 Tower Improvements 5/25-6/28 1,375.00 002025003507 2025 CIPP Lining 5/25-6/28 496.44 Total for this ACH Check for Vendor 6555: 1,871.44 ACH 8032 PACE ANALYTICAL FIELD SVC INC 07/25/2025 25122907 June 2025 Water Survey 1,452.75 Total for this ACH Check for Vendor 8032: 1,452.75 ACH MNLI MINNESOTA NATIVE LANDSCAPES IIN 07/25/2025 53177 Spring Mowing 550.00 Total for this ACH Check for Vendor MNLI: 550.00 53556 2597 AARP 07/25/2025 072225 AARP Driver Safety Program 7/22/25 155.00 Total for Check Number 53556: 155.00 53557 1053 ALLIED BLACKTOP COMPANY INC 07/25/2025 13262 2025 Street Maintenance Program 60,171.65 Total for Check Number 53557: 60,171.65 53558 UB*00785 JEREMIAH BECKER 07/25/2025 Refund Check 008120-000, 1549 Briarknoll Dri 52.98 Total for Check Number 53558: 52.98 AP Checks by Date - Detail by Check Date (8/6/2025 9:43 AM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 53559 UB*00784 GREG BROGE 07/25/2025 Refund Check 010403-000, 1111 Edgewater Avg 95.12 Total for Check Number 53559: 95.12 53560 1033 COMCAST 07/25/2025 44271.0825 Service 7/21-8/20 6.48 Total for Check Number 53560: 6.48 53561 UB*00790 JACK DANT 07/25/2025 Refund Check 001973-000, 3511 Ridgewood R( 5.04 Total for Check Number 53561: 5.04 53562 0841 EHLERS & ASSOCIATES INC. 07/25/2025 101930 2025 Disclosure Reporting 110.50 101930 2025 Disclosure Reporting 739.50 102031 TIF Reporting 2024 Reports 65.84 102031 TIF Reporting 2024 Reports 65.83 102031 TIF Reporting 2024 Reports 65.83 Total for Check Number 53562: 1,047.50 53563 10613 GREAT RIVER GREENING 07/25/2025 4551 Floral Park 4,000.00 4552 Hazelnut and Chatham Parks 3,000.00 Total for Check Number 53563: 7,000.00 53564 1040 HOISINGTON KOEGLER GROUP INC 07/25/2025 024-028-13 Zoning Code Update -June 1,682.50 Total for Check Number 53564: 1,682.50 53565 10579 LEVANDER GILLEN & MILLER P.A. 07/25/2025 42000E-0625 June Legal 3,315.00 42000E-0625 June Legal 442.00 42000E-0625 June Legal Escrow PC 24-018 #784 399.50 42000E-0625 June Legal 5,546.00 42000E-0625 June Legal 833.00 42000E-0625 June Legal Escrow JDA PC 25-002 #798 102.25 Total for Check Number 53565: 10,637.75 53566 10486 MINNESOTA METRO NORTH TOURIST\ 07/25/2025 072125 Quality Inn June 2025 Lodging Tax 3,899.71 Total for Check Number 53566: 3,899.71 53567 NAAC NAGELL APPRAISAL & CONSULTING 07/25/2025 33536 2026 prop 2,400.00 Total for Check Number 53567: 2,400.00 53568 0600 NCPERS GROUP LIFE INS 07/25/2025 315800082025 August Insurance 80.00 Total for Check Number 53568: 80.00 53569 0155 OFFICE OF MN IT SERVICES-ACCTS R 07/25/2025 W25060661 June Phones 750.66 AP Checks by Date - Detail by Check Date (8/6/2025 9:43 AM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53569: 750.66 53570 UB*00788 STEVE PARUPSKY 07/25/2025 Refund Check 002391-000, 1127 Benton Way 1.22 Total for Check Number 53570: 1.22 53571 UB*00789 ZACH POTHEN 07/25/2025 Refund Check 012762-000, 3155 Lexington Avf 65.80 Total for Check Number 53571: 65.80 53572 10614 RELIABLE PLUMBING AND HEATING 07/25/2025 5861 Met Coincil I/I Program-1875 Lake Lane 2,987.50 Total for Check Number 53572: 2,987.50 53573 6748 RELIANCE STANDARD 07/25/2025 GL154938.0825 August Insurance 1,566.07 Total for Check Number 53573: 1,566.07 53574 SRFC SRF CONSULTING GROUP INC 07/25/2025 16750.00-19 Old Hwy 10 Trail Improvement-6/30 2,774.75 Total for Check Number 53574: 2,774.75 53575 10354 ST. PAUL PIONEER PRESS 07/25/2025 0625572589 Cable Franchise Agreement 99.00 0625572589 Cable Franchise Agreement 48.40 0625572589 PC 25-005 #818 6/28-6/30 60.50 0625572589 Delinquent UB 35.75 Total for Check Number 53575: 243.65 53576 UB*00786 PETER TIERNEY 07/25/2025 Refund Check 011358-000, 1669 Glenview Cou 38.40 Total for Check Number 53576: 38.40 53577 UB*00791 KAYLE & ABIGAIL ULSTAD 07/25/2025 Refund Check 012769-000, 3672 Snelling Aven 49.74 Total for Check Number 53577: 49.74 53578 UB*00787 JEFFREY WINTERS 07/25/2025 Refund Check 001826-000, 3185 Shorewood Di 207.53 Total for Check Number 53578: 207.53 Total for 7/25/2025: 140,730.57 Report Total (29 checks): 140,730.57 AP Checks by Date - Detail by Check Date (8/6/2025 9:43 AM) Page 3 CONSENT ITEM - 8B ,-AIkEN HILLS MEMORANDUM DATE: August 11, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Appointment of Community Development Director Budgeted Amount: Estimated Amount: Funding Source: $187,239 (Salary & Benefits) $52,104 (Salary Only-4 Various Funds (Grade 21, Step 4) months) (Benefits TBD) Council Should Consider Motions to approve, table, or deny the following: • The hiring of Jacob Reilly to the position of Community Development Director at Grade 21 Step 4, and at 37 months (Year 4) on the PTO scale with a 40 hour credit of PTO, all other normal City benefits apply. Discussion The City has had a vacancy for the Community Development Director role since August 2024. Following recruitment processes in March and June, in which candidates were interviewed by a City staff panel followed by a panel comprised of City Councilmembers, Jacob Reilly has been selected for Council consideration. He comes with experience at the Cities of Northfield and St. Paul, as well as experience at the Met Council. Budget Impact This role is currently budgeted for and this hiring will not adversely affect the budget. AttnehmPnt N/A Page 1 of 1 CONSENT ITEM - 8C -fiR,DEN HILLS MEMORANDUM DATE: August 11, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Arden Hills 75th Anniversary Planning Committee Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Resolution 2025-053 Establishing a Committee and Appointing Members — Arden Hills 75th Anniversary Planning Committee Back2round/Discussion The year 2026 marks the Arden Hills' 75th Anniversary, or Diamond Anniversary! This past spring, the City Council gave direction to move forward with planning efforts and to form a subcommittee. The 75th Anniversary Planning Committee would be comprised of two Council liaisons, Staff liaisons and volunteers. An article to recruit volunteers was featured in the City's April/May newsletter and outreach was also included on the City's website under News/Announcements as well as social media. It is important to note that while Staff is presenting Resolution 2025-053 to formally establish this committee and appoint members, the application to volunteer remains open and is available on the Commissions & Committees page on our website — future applications will be considered. Applications were reviewed by the Council liaisons for this committee, Councilmember Holden and Councilmember Monson. It is recommended that Council consider adopting Resolution 2025-053 and that the following individuals be appointed to the 75th Anniversary Planning Committee: Attachment A: Resolution 2025-053 • Greg Rubenstein • Marcie Jefferys • Rita Lamatsch • Dan Lamatsch • Steve Shumaker Page 1 of 1 Attachment A -A)I�EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-053 RESOLUTION ESTABLISHING A COMMITTEE AND APPOINTING MEMBERS ARDEN HILLS 75TH ANNIVERSARY PLANNING COMMITTEE WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council; and WHEREAS, the City Council wishes to establish the formation of a 75t' Anniversary Planning Committee regarding planning for the recognition of and potential events related to the City's 75th Anniversary in 2026; and WHEREAS, this Committee will be comprised of two City Council Liaisons, City Staff Liaisons and volunteers; and WHEREAS, this Committee will research and propose options and/or recommendations to the City Council regarding recognizing the City's 75th Anniversary; and WHEREAS, this Committee shall meet at an agreed upon schedule and perform related matters as necessary to meet its goal within a to be determined timeframe and in accordance with additional guidance or direction to be provided by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that the following are hereby appointed to serve on the Arden Hills 75th Anniversary Planning Committee: • Greg Rubenstein • Dan Lamatsch • Marcie Jefferys • Steve Shumaker • Rita Lamatsch PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH DAY OF AUGUST 2025. CITY OF ARDEN HILLS David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 1 of 1 CONSENT ITEM - 8D 'It EN HILLS MEMORANDUM DATE: August 11, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: 2025-2027 Collective Bargaining Agreement Memorandum of Understanding Probationary Period — IUOE 49 Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • 2025-2027 Collective Bargaining Agreement Memorandum of Understanding on Probationary Period with the International Union of Operating Engineers Local 49. Background Representatives of the International Union of Operating Engineers (IUOE) Local 49 have presented to the City for consideration a proposed Memorandum of Understanding (MOU) that would amend terms of the probationary period provisions within the 2025-2027 Collective Bargaining Agreement (CBA) (Attachment A). The Union members are seeking to have the length of the probationary period extended from six (6) months to twelve (12) months. With this amendment, the Union is proposing the wage table interval for step increases to remain the same. This has been the agreed upon schedule since 2020. Lastly, during an employee's probationary period they may not use Personnel Time Off (PTO) as outlined in Provision 21.2. The Union is proposing the modify this provision to state that PTO use may not be used "within the first six months" to be consistent with the City's personnel policy and to not prohibit time off for the entire duration of an employee's first year of employment. The Personnel Committee and City Attorney have reviewed and recommended approval of the MOU as presented. Budget Impact N/A Attachments Attachment A: Proposed Memorandum of Understanding — Probationary Period Page 1 of 1 Attachment A MEMORANDUM OF UNDERSTANDING Between THE CITY OF ARDEN HILLS And INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 The Memorandum of Understanding ("MOU") is entered into between the City of Arden Hills ("City") and International Union of Operating Engineers (IUOE) Local 49 (hereafter "Union"). WHEREAS, the Parties are signatories to a Labor Agreement effective January 1, 2025 to December 31, 2027 as amended February 10, 2025 (the "CBA"); WHEREAS, the Parties wish to amend the probationary period within the CBA; NOW THEREFORE, the Parties hereby agree to amend the CBA effective August 1, 2025 until December 31, 2027 as follows: 1. The parties agree to modify Article 16.1 to the following: All newly hired or rehired employees will serve a minimum of twelve (12) months probationary period. The Employee's base pay rate may change at the sole discretion of the EMPLOYER as identified in the CBA wage table regardless of the Employee's probationary status. .-LTIMe 1 to.. 6 months to step 2 2 6 months to step 3 3 12 months to step 4 4 12 months to step 5 5 12 months to step 6 6 N/A 2. The parties agree to modify Article 21.2 to the following: Personal Time Off may not be used by an employee within the first six months of the Employee's probationary period. 3. All other terms and conditions of the CBA not modified by this Memorandum shall remain in full force and effect. 1 4. This Memorandum shall terminate upon mutual agreement of the Parties or December 31, 2027, whichever is sooner. IN WITNESS WHEREOF, the parties have caused this Memorandum of Understanding to be executed this day of , 2025. For the City of Arden Hills : For IUOE, Local 49: Mayor City Administrator Date 2 Ryan Davies, Business Manager Ron Boesel, Business Rep Date CONSENT ITEM - 8E lt --ARQEN HILLS MEMORANDUM DATE: August 11, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Elena Fransen, AICP, Senior Planner SUBJECT: Planning Case #24-020— Altus Properties, LLC Planned Unit Development Amendment, 4200 Round Lake Road Council Should Consider Motions to approve, table, or deny the following: • Amended Planned Unit Development Agreement for Altus Properties, LLC based on the City Council approval of Planning Case 24-020 on February 10, 2025. Background The City Council previously approved a Master and Final Planned Unit Development, Site Plan Review, Conditional Use Permit, and Preliminary/Final Plat for Scannell Properties at 4200 Round Lake Road ("Subject Property") on October 12, 2020 for the development of an approximately 250,000 square foot office and warehouse building. The Subject Property is currently owned by Altus Properties, LLC ("Developer") and the building is currently occupied by Delkor Systems, Inc. and Colder Products Company (CPC). Rick Ferraro of Spectrum Sign Systems, Inc. ("Applicant"), submitted a land use application for a Planned Unit Development Amendment, proposing additional flexibility from the required auxiliary sign standards to increase the amount of sign area permitted by the PUD and allow for flexibility of commercial text on the sign faces on the property. On February 10, 2025, the City Council approved a Planned Unit Development Amendment with seven conditions. These changes require an Amendment to the Development Agreement between the City and the Developer. The City Attorney has prepared the Agreement and the document has been reviewed and approved by the Developer and staff (Attachment A). A condition of approval included "The Applicant will meet with the Property Owner to discuss granting an easement to the City of Arden Hills for gateway signage to be installed along 694- 35W or consider adding City of Arden Hills to any monument sign planned for the future and provide written documentation by March 30, 2025." The Applicant conveyed this information to Page 1 of 2 the Property Owner who provided a written letter stating that they were open to working with the City on a future project to install gateway signage. The written letter is included as Attachment B. Options and Motion Language Staff has provided the following motion language for this case. 1. Approval: Motion to approve the Amended Development Agreement for Altus Properties, LLC based on the City Council approval of Planning Case 24-020 on February 10, 2025. 2. Denial: Motion to deny the Amended Development Agreement for Altus Properties, LLC based on the City Council approval of Planning Case 24-020 on February 10, 2025: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Motion to table the Amended Development Agreement for Altus Properties, LLC based on the City Council approval of Planning Case 24-020 on February 10, 2025. Budget Impact N/A Attachments A. Amended Development Agreement B. Letter from Property Owner Page 2 of 2 Attachment A (Reserved. for recording) CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA 2ND AMENDMENT TO PLANNED UNIT DEVELOPMENT AGREEMENT GATEWAY INTERSTATE DEVELOPMENT (Planning Case #24-020) This Amendment is dated the day of , 2025, and is entered into by and between the City of Arden Hills, a Minnesota municipal corporation ("City") and Altus Gateway Co - Investor, LLC, a Missouri limited liability company and Altus Gateway, LLC, a Missouri limited liability company (collectively known as the "Developer"). RECITALS A. The City and Scannell Properties #486, LLC previously entered into a Development Contract and Planned Unit Development Agreement dated February 8, 2021 and recorded April 28, 2021 as Ramsey County Document No. A04880171 ("PUD Development Contract"). B. The PUD Development Contract was previously amended on September 12, 2022 and recorded December 8, 2022, as Ramsey County Document No. A04973758. C. Scannell Properties #486, LLC conveyed the subject property to Developer via a limited warranty deed recorded October 16, 2023 as Ramsey County Document No. 5005080. D. The Developer is the fee owner of property located at 4200 Round Lake Road West, Arden Hills, Ramsey County, Minnesota, 55112 legally described as: Lot 1, Block 1, Gateway Interstate, Ramsey County, Minnesota. ("Property"). D. On December 2, 2024 Spectrum Sign Systems, Inc. (the "Applicant") submitted an application requesting approval of an Amendment to the PUD Development Contract to allow for an increase in the amount of sign area permitted for auxiliary signs and allow for flexibility of commercial text on the sign faces on the Property. As stated in the application and project narrative submitted, the purpose of the requested is to direct traffic and maintain safety through clear signage for direction of the site, which will not impact the surrounding area. E. For adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs not included on the approved PUD Development Contract, an Amendment to the PUD Development Contract is required. F. Pursuant to paragraph 33.E of the PUD Development Contract, all amendments to the PUD Development Contract shall be in writing, signed by the parties, and approved by written resolution of the City Council. G. The City council has reviewed and approved the proposed application submitted by the Applicant, and co -signed by the Developer. NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, the parties agree as follows: 1. All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, Site Plan Review, and their corresponding resolutions shall remain in full force and effect. 2. The project shall be subject to any and all conditions of approval of Resolution 2025-016. 3. A violation of any condition set forth in the permit shall be a violation of the City Code, and shall be cause for revocation of the permit. 4. A separate sign permit shall be required for all proposed signs. 5. The final location of auxiliary signs shall be subject to the approval of the PW Director/City Engineer and shall comply with comments as provided within the application review. 6. The proposed signs shall conform to all other regulations in the City Code. 7. The Applicant will meet with the Developer to discuss granting an easement to the City or Arden Hills for gateway signage to be installed along 694-35W or consider adding City of Arden Hills to any monument sign planned for the future and provide written documentation by March 30, 2025. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the date and year first above written. 0) SIGNATURE PAGE 2ND AMENDMENT TO PLANNED UNIT DEVELOPMENT AGREEMENT CITY OF ARDEN HILLS David Grant, Mayor (SEAL) Jessica Jagoe, City Administrator STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2025, by David Grant and by Jessica Jagoe, respectively the Mayor and City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 3 SIGNATURE PAGE 2ND AMENDMENT TO PLANNED UNIT DEVELOPMENT AGREEMENT DEVELOPER: ALTUS GATEWAY CO -INVESTOR, LLC Its: STATE OF ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2025, by the of Altus Gateway Co - Investor, LLC. Notary Public DRAFTED BY: LEVANDER, GILLEN & MILLER 1305 Corporate Center Drive, Suite 300 Eagan, Minnesota 55121 Telephone: (651) 451-1831 4 SIGNATURE PAGE 2ND AMENDMENT TO PLANNED UNIT DEVELOPMENT AGREEMENT DEVELOPER: ALTUS GATEWAY, LLC, a Missouri limited liability company By: Altus Realty Partners II, LLC a Missouri limited liability company, its manager By: Altus Realty Advisors, II LLC a Missouri limited liability company, its manager Robert H. Johnson, Manager STATE OF MISSOURI ) ) ss. COUNTY OF SAINT LOUIS ) The foregoing instrument was acknowledged before me this day of , 2025, by , the of Altus Gateway, LLC. Notary Public 5 MORTGAGE HOLDER CONSENT TO SECOND AMENDMENT TO DEVELOPMENT CONTRACT and PLANNED UNIT DEVELOPMENT AGREEMENT Bankers Life and Casualty Company, an Illinois insurance company which, by assignment from 40186 Mortgage Capital, Inc., holds the following: 1. Mortgage, Assignment of Rents, Security Agreement dated October 10, 2023 and recorded October 17, 2023 as Ramsey County, Minnesota, Document No. A05005235, and 2. Assignment of Leases and Rents dated October 10, 2023 and recorded October 17, 2023 as Ramsey County, Minnesota, Document No. A05005236, and 3. Assignment of Mortgage dated October 10, 2023 and recorded October 18, 2023 as Ramsey County, Minnesota, Document No. A05005350, (collectively "Mortgages"), on all or part of the property, more particularly described in the foregoing Second Amendment to Development Contract and Planned Unit Development, agrees that the Development Contract and Planned Unit Development Agreement shall remain in full force and effect even if it forecloses on its Mortgages. Date this day of , 2025. Bankers Life and Casualty Company an Illinois insurance company By: 40186 Mortgage Capital, Inc., as its Servicer By: Name: James Klusmeier Title: Authorized Signatory STATE OF INDIANA ) ) ss. COUNTY OF HAMILTON ) On the day of in the year 2025, before me, the undersigned, a Notary Public in and for said State, personally appeared James Klusmeier, personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. Notary Public G JIB Attachment B ALTUS March 26, 2025 Spectrum Sign Systems Mr. Rick Ferraro 8786 West 35W Service Drive Blaine, MN 55449 Dear Rick, I am writing to you pursuant to your request that I approach Altus Properties, LLC, Altus Gateway, LLC and Altus Gateway Co -Investor, LLC regarding the City of Arden Hills' request to obtain a future easement on at 4200 Round Lake Road to accommodate a future project by the City to obtain gateway signage rights. Altus appreciates the City's interest in enhancing signage at this location and is open to entering into good faith negotiations with the City regarding this desired project in normal course. As you know, any such proposal will involve detailed information regarding the proposed location, design, maintenance responsibilities, and any associated agreements to ensure alignment with both City of Arden Hills and property ownership objectives. This needs to be a standalone discussion and not delay what should be a routine approval on Altus' sign package currently before the City. Thanks again for your continued communication and partnership. Please don't hesitate to reach out if you receive further information or if the City is ready to initiate discussions. Best Regards, Sarah Gwillim Mansholt Managing Director, Property Management Altus 231 S Bemiston Avenue, Suite 650 1 St. Louis, MO 63105 1 314.569.5000 1 Altus Properties.com CONSENT ITEM - 8F EN HILLS MEMORANDUM DATE: August 11, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: T-Mobile North Tower Site Use Lease Agreement Amendment (Antenna Lease) Budgeted Amount: Actual Amount: Funding Source: $32,510.04 (2029 existing) $40,500 (2029 proposed) General Fund Council Should Consider Motions to approve, table, or deny the following: • T-Mobile Lease Agreement Amendment No. 1 for the location at the North Tower on 4251 Fernwood Street, Arden Hills, Minnesota 55112 Background/Discussion The City of Arden Hills entered into a Site Use Lease Agreement with T-Mobile Central LLC. on June 30, 2008 for cell antenna equipment located at the City's North Water Tower at 4251 Fernwood Street. The agreement established a monthly lease rate of $1,500, with an adjustment of 3 percent annually. The agreement expires at the end of December 2028. The City Attorney reviewed the amendment document and had no concerns with the language as written. The monthly lease rate is proposed at $3,375, with an adjustment of 15 percent every 5 years. This is a 24.5% rate increase starting in 2029 from the previous lease terms. The rate is similar to the other T-Mobile lease on the South Tower that the City Council approved on April 28, 2025. The proposed lease agreement amendment would extend for 25 years through 2053. City staff recommends the City Council approve the proposed lease agreement amendment with T- Mobile. Budget Impact The 2029 projected budget includes $32,510.04 of T-Mobile North tower rental revenues. Under this new amendment, actual revenues will be $40,500, an increase of $7,989.96 for 2029. Attachments Attachment A — T-Mobile Lease Agreement Amendment No Page 1 of 1 Docusign Envelope ID: 72697998-OF1 E-49D7-AD48-1 F9167E6EOF6 Attachment A FIRST AMENDMENT TO SITE LEASE AGREEMENT This First Amendment to Site Lease Agreement (the "First Amendment") is effective on the date of the last signature (the "Effective Date") by the City of Arden Hills, a Minnesota municipal corporation ("Landlord"), and T-Mobile Central LLC, a Delaware limited liability company ("Tenant"). Landlord and Tenant (or their predecessors -in -interest) entered into a Site Lease Agreement dated June 30, 2008, (collectively, the "Lease") regarding the leased space ("Premises") located at 4251 Fernwood Street, Arden Hills, MN 55126 ("Property"). Landlord and Tenant now agree as follows: 1. Section 6 of the Lease is hereby amended to the add the following: "Tenant is granted five (5) additional five (5) year Renewal Terms beginning on January 1, 2029." 2. Section 6 of the Lease is hereby amended to add the following: "Upon the expiration of the final Renewal Term, Tenant shall have the right to continue to occupy the Premises and the Term shall automatically extend for up to nine (9) successive one (1) year periods (each an "Extended Period"). Landlord may elect not to renew by providing notice to Tenant at least six (6) months prior to the expiration of the then current Extended Period. Tenant may terminate any Extended Period at any time by delivery of notice to Landlord. Rent for each Extended Period shall be increased by three percent (3%) of the Rent for the immediately preceding year. Tenant shall pay Landlord any outstanding Rent due as of the Effective Date within sixty (60) days of the Effective Date. Where duplicate Rent would occur, a credit shall be taken by Tenant for any prepayment of duplicate Rent by Tenant." 3. Section 4 of the Lease is hereby amended to add the following as the last two sentences of paragraph (a): "Rent will be Three Thousand Three Hundred Seventy-five and 00/100 ($3,375.00) Dollars per month beginning on January 1, 2029. Beginning on January 12029, the existing annual rent escalator shall cease. Rent will thereafter escalate by fifteen percent (15%) on January 1, 2034,Rent and at the beginning of each subsequent Renewal Term." 4. Section 7 of the Lease is hereby amended to add the following as paragraph (k): "Upgrades. Tenant may complete upgrades and additions of new equipment inside its Premises for no additional consideration or fee, in compliance with required permits." 5. Section 15 (a) of the Lease is hereby amended to add the following as paragraph (7): "(7) Notwithstanding the foregoing, Tenant may terminate the Lease by providing Landlord at least thirty (30) days prior written notice due to technological, economic, or regulatory reasons." 6. Section 10 of the Lease is hereby amended to read entirely as following: "As of the Effective Date of this First Amendment, Landlord shall be responsible for maintaining all portions of the Property in good order and condition, including without limitation, plumbing, elevators, the roof and support structure, landscaping and common areas, as applicable." TMO Signatory Level: L07/SL07 Site: A1N0133A/112242 1 NLG-117436 Docusign Envelope ID: 72B97998-OF1E-49D7-AD48-1F91B7E6EOF6 7. Section 3 of the Lease is hereby amended to add the following as the last sentence: "Tenant and Landlord will cooperate with each other's requests to approve permit applications and other documents related to the Premises." Rent 8. Section 19 of the Lease is hereby amended to add a second paragraph to read as follows: "Landlord may assign the Lease without Tenant's consent to the assignment but Landlord shall send notice of the assignment to the Tenant." 9. The current notice addresses for the Landlord and Tenant: If to Landlord: If to Tenant: City of Arden Hills T-Mobile USA, Inc. 1245 West Highway 96 12920 SE 38th Street Arden Hills, MN 55112 Bellevue, WA 98006 Attn.: City Administrator Attn.: Lease Compliance / AlNO133A 10. The terms of this First Amendment will control if any provisions conflict with the Lease, otherwise, all other Lease terms will remain in full force and effect. Capitalized terms used but not defined in this First Amendment will have the same meanings as in the Lease. 11. Landlord and Tenant represent that they have the authority to sign this First Amendment and have obtained any needed third -party consents to do so. Landlord: City of Arden Hills, a Minnesota municipal corporation By: Print Name: Title: Date: Tenant: T-Mobile Central LLC, a Delaware limited liability company By: jDOCUSigned by: SctD4 15b�t r Print Name: Elisabeth Boyer Title: Sr. Manager, Procurement Date: 7/25/2025 Site: A1N0133A/112242 TMO Signatory Level: L07/SLO7 2 NLG-117436 AGENDA ITEM - 8G 'It EN HILLS MEMORANDUM DATE: August 11, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Jen Estling, Deputy Clerk SUBJECT: Authorization to Execute Agreements with Ramsey County and Freimuth Enterprises, LLC for Recycling Day on August 23, 2025 Budgeted Amount: Estimated Amount: Funding Source: $23,815 SCORE N/A Recycling Funds Council Should Consider Council should consider authorizing Staff to sign and execute: - An agreement with Ramsey County to hold our Recycling Day event on August 23, 2025 at the Public Works yard located on Ramsey County property. - An agreement with Freimuth Enterprises, LLC as the vendor facilitating the Recycling Day for the City of Arden Hills. Background Every year the City applies for grant money from Ramsey County's recycling SCORE grant program. The base funds are used to offset the cost of the City's recycling program, including administration, equipment, and collection costs. Incentive funding, in addition to the base allowance, can be used for up to two approved incentive initiatives per year. The 2025 incentive amount is $23,815; increased from $4,007.00 in 2024. For the past several years incentive funds have been used for the annual Cleanup Day event with Recycle Technologies in Blaine. Prior to that partnership, the City held a Cleanup Day in conjunction with the City of Shoreview. That event was staged at the Public Works yard located behind the Public Works shop at 1425 Paul Kirkwold Drive. The property is owned by Ramsey County. Page 1 of 2 Staff worked to coordinate an additional event, focused on recycling a targeted list of materials (Attachment C) and proposed using the additional SCORE incentive funds to pay for the event. Staff determined the best Arden Hills location to stage Recycling Day would be at the Public Works yard (Attachment D). The proposal for an additional cleanup day was presented at the Special City Council Work Session on June 23, 2025. Council directed Staff to estimate what the cost would be if the City paid for the entire event with the SCORE grant incentive funds, to include the cost of all items collected. Council also directed Staff to narrow the collection scope and encourage residents to dispose of certain items that are collected at the Ramsey County Environmental Center, for free. At the June 30, 2025, Special City Council Work Session, Staff presented that the vendor, Freimuth Enterprises, LLC reported he had facilitated recycling events with other cities, and he had never invoiced a City for more than $9,500 for such an event. While a City -paid event in Arden Hills would have an unknown for the final cost, it could be assumed, based on the vendor's previous experience, that it would not exceed the grant funds we have available. Council directed Staff to move forward with Recycling Day and to offer it as a free event for Arden Hills Residents. Upon receiving direction from City Council, Staff began discussion with Ramsey County Property Management to coordinate the Recycling Day event to be held on Saturday, August 23, 2025. The City received notification from Ramsey County Property Management that the County Attorney would be preparing an agreement to cover any liability that may occur during the event at their facility. The County's draft agreement has been reviewed and approved by the City Attorney (Attachment A). Staff coordinated as part of the terms of this agreement that any contractor liability during the event would be covered by Freimuth Enterprises, LLC. Therefore, the City Attorney drafted a vendor agreement between the City and Freimuth Enterprises, LLC (Attachment B). The vendor has provided a copy of their Certificate of Insurance naming the City and the County as additionally insured which was also given to Ramsey County for their records. Staff is requesting City Council authorization for Staff to sign both agreements so the Recycling Day event can move forward on Saturday, August 23, 2025, as planned. Budget Impact The cost for the proposed Recycling Day event, to include one staff member, would be covered by the SCORE Grant Incentive funding. Attachments Attachment A: Ramsey County Access Permit Attachment B: Freimuth Enterprises Agreement Attachment C: Approved List of Accepted Materials Attachment D: Site and Traffic Control Map Page 2 of 2 Attachment A ACCESS PERMIT BETWEEN CITY OF ARDEN HILLS AND RAMSEY COUNTY This Access Permit Agreement ("Agreement") is by and between Ramsey County, a political subdivision of the State of Minnesota ("County") and the City of Arden Hills, a Minnesota municipal corporation ("City"). WHEREAS, County is the owner of the Public Works facility(" PW") located at 1425 Paul Kirkwood Drive, Arden Hills, MN ("Property"); WHEREAS, the City utilizes building space at PW under separate lease agreement with County; WHEREAS, City intends to host a citywide waste drop-off event for residents of Arden Hills at PW on the Property on Saturday, August 23, 2025 ("Event"); WHEREAS, City agrees to assume responsibility for the management of the Event: and WHEREAS, in exchange for City's promises, County agrees to allow City to access PW on the Property for the Event ("Access Permit"), in accordance with the terms and conditions set forth herein. NOW, THEREFORE, City and County agree as follows: A. County hereby issues the Access Permit to City in order for the City, its employees, agents or contractors ("City Parties") to have access to the Property at the locations shown on Exhibit A, attached hereto and incorporated herein, for trucks and rolloff bin placement. Resident access for drop-off of waste will be restricted to the location indicated on Exhibit A and adjacent drive through lanes as established by the City and clearly delineated with traffic cones, roping, caution tape and signage. City will manage all access to the Property and traffic for the Event but City has a separate contract with Freimuth Enterprises LLC dba All Appliance Disposal ("Contractor") to collect the waste at the Event. B. City Parties will only accept waste from Arden Hills residents in accordance with the list of acceptable items identified on Exhibit B, attached hereto and incorporated herein. No hazardous materials will be accepted. C. The Event shall be for the time period of August 23, 2025, from 9 a.m. to noon. City shall have access to the Property for Event preparation and removal of waste and Event equipment for the time period of August 22, 2025, 3 p.m. through August 23, 2025 at 6 p.m. Weather permitting, the City will in good faith complete the work in the time period above. If at noon on Friday, August 22, 2025, it is reasonably foreseeable that the weather will not allow City to complete the work during that time period, County, upon request by City, agrees to automatically extend the time period until Sunday, August 24, 2025 at 6 p.m. City will send written notice to County by 3:00 p.m. on Friday, August 22, 2025, notifying County of the extension of time period due to the weather forecast. At the end of the time period, all equipment, materials, debris and other matter of the City Parties used in connection with or related to this permit shall be removed from the Property. D. City shall have at least one full time employee onsite at all times during the Event as well as during preparation of the site and removal of waste material and all other event supplies and equipment. E. City Parties shall not damage or destroy any Property of County or PW in connection with the exercise of rights granted by this Access Permit and shall promptly repair and restore any damage that results from or in connection with the exercise of this Permit, including but not limited to, ensuring all parking/road areas are restored to the conditions existing before the Event. F. City Parties shall not unduly interfere with PW's or County's normal use of the Property during the Event. G. City Parties shall take extreme care in securing all equipment, tools, and supplies while on the Property. City Parties shall work in such a manner as to minimally impact the parking area and drive lanes regarding all work related to this Property. H. City shall defend, indemnify, and hold County, its officials, agents, and employees, harmless from any claims, suits, causes of action, liabilities, damages and costs (including reasonable attorney's fees) of whatsoever nature arising out of or related to City Parties', performance (including, but not limited to, all City hired contractors), or failure to perform its duties under this Agreement. City shall not be liable for County's negligence in performing or failing to perform its duties under this Agreement. This provision shall survive the expiration of this Agreement. I. City and Contractor shall provide County with an insurance certificate naming County as an additional insured on its general policy of insurance and meeting the criteria shown on Exhibit C, attached hereto and incorporated herein, prior to entering the Property pursuant to the Access Permit. CITY OF ARDEN HILLS IN Title: RAMSEY COUNTY MI - Title: Director, Property Management Dated: Dated: Approved as to Form: Scott Schwahn Senior Assistant Attorney EXH|BIT A -DRAWING OFEVENT SPACE FOR TRUCKS AND ROLL OFF BINS ion �� EXHIBIT B - MATERIALS ACCEPTED FOR DROP-OFF BULBS FLUORESCENTS BULBS TVs & MONITORS TVS-19"AND UNDER TVS - 20"-29" TVS 30" AND OVER CONSOLE TVS - WOOD CONSOLE TVS - PLASTIC COMPUTER MONITORS MISC ELECTRONIC ITEMS SMALL ITEMS LARGE ITEMS HOLIDAY LIGHTS APPLIANCES APPLIANCES CONTAING FREON APPLIANCE NOT CONTAINING FREON BATTERIES AUTOMOTOVE HOUSEHOLD - SMALL BOX RECHARGABLE - SMALL BOX OTHER MISC ITEMS TIRES - LIMIT 10 TIRES TOTAL MATTRESS & BOX SPRINGS HIDE -A BED COUCHES SECTIONAL COUCH GRILLS - CHARCOAL GRILLS - PROPANE ALUMINUM CANS SCRAP METAL SMALL ENGINE EQUIPMENT WHEELCHAIRS WINDOWS WITH METAL FRAMES NOTACCEPTED: ANY ELECTRONICS WITH DATA STORAGE TO INCLUDE TABLETS, SERVERS, CABLES, LAPTOPS & CELL PHONES EXHIBIT C— INSURANCE REQUIREMENTS Insurance 1. City shall purchase from and maintain, in a company or companies lawfully authorized to do business in the jurisdiction in Minnesota, such insurance as set forth below as will protect the City from any and all judgments, suits, actions and/or claims including attorney fees which may arise out of or result from any and all work contemplated by this Agreement by the City or by a contractor of the City or a subcontractor, or by anyone directly or indirectly employed by any of them, or anyone working on their premises with their permission or by anyone for whose acts any of them may be liable. At a minimum, City is required to carry insurance of the kinds and amounts hereinafter specified. 2. City shall secure the following coverages and comply with all provisions noted. Certificates of Insurance shall be issued evidencing such coverage to the County. If City is self -funded for such coverages, documentation evidencing such coverage should be submitted to and approved by the County Attorney's Office prior to work commencing under this permit. 2.1. Commercial General Liability Insurance $1,000,000 per occurrence $2,000,000 per aggregate $2,000,000 products/ completed operations aggregate limit $1,000,000 personal injury $ 100,000 fire, legal 2.1.1. Coverage must be written on an occurrence basis using ISO form GC 00 01 07 98 or its equivalent unless otherwise approved by the County. 2.1.2. Ramsey County, their officials and employees shall be listed as additional insured on a primary basis with the respect to operations of the permit using ISO form CG 20 12 11 85 or its equivalent. 2.2. Workers' Compensation and Employers' Liability 2.2.1. Workers' Compensation as required by State Statute. 2.2.2. Employers' Liability shall be: $500, 000/$500, 000/$500, 000 3. All Certificates of Insurance shall provide that the insurance company gives the County thirty (30) days prior written notice of cancellation, non -renewal and/ or any material change in policy. 4. The above sub -paragraphs establish minimum insurance requirements, and it is the sole responsibility of City to purchase and maintain additional insurance that may be necessary in connection with this permit. 5. City shall not commence work until City has obtained the required insurance and filed an acceptable Certificate of Insurance with the County Attorney's Office. Copies of the insurance policies shall be submitted to the County, upon request. 6. Nothing in this contract shall constitute a waiver by the County of any statutory limits or exceptions on liability. 7. Certificates shall specifically indicate in the policy is written with an admitted or non -admitted carrier. Best's Rating for the insurer shall be noted on the Certificate, and shall not be less than an A. Attachment B VENDORAGREEMENT This Vendor Agreement ("Agreement") is by and between the City of Arden Hills, a Minnesota municipal corporation ("City"), and Freimuth Enterprises, LLC dba All Appliance Disposal ("Company")(the City and Company are individually a "Party" and collectively the "Parties.") NOW, THEREFORE, the Parties agree as follows: 1. Purpose. The purpose of this Agreement is to set forth the terms and conditions under which the Company will provide services to the City set forth in Section 2. 2. Services. The Company agrees to collect from residents of Arden Hills the materials listed in Exhibit A attached hereto and incorporated herein, during Recycling Day on August 23, 2025 from 9:OOam-12:OOpm, in the area depicted on Exhibit B at The Public Works Yard, located behind the Public Works Garage at 1425 Paul Kirkwold Drive. The Public Works Yard is 1/4 mile north of the intersection at Hwy 96 and Hamline Ave., on Ben Franklin Dr. (the "Services") 3. Compensation. As consideration for the Services, the City agrees to pay the Company: (a) for labor (estimated to be $2,650.00) and (b) the cost to collect the items or materials identified in Exhibit A. The Company shall submit a written invoice detailing the labor costs and the items collected to the City upon completion of the Services. The City shall pay the Company within 30 days. Invoices shall be sent to jestling@cityofardenhills.org. 4. Term. This Agreement shall be effective on the date of the last signature to this Agreement and shall continue until both Parties have completed their obligations under this Agreement. The City mayterminate this Agreement for convenience at anytime. The Parties may terminate this Agreement at any time by mutual agreement. In the event of termination, the City shall only be responsible to pay for the Services satisfactorily performed by the Company to the effective date of termination, as described in the final invoice to the City. 5. Independent Contractor Relationship. The Company is an independent contractor and not an employee of the City. 6. Insurance. The Company, at its sole expense, shall procure and maintain in force for the duration of this Agreement the following minimum insurance: a. General Liability. The Company agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be endorsed as additional insured. Additionally, Ramsey County shall be endorsed as additional insured as owner of the Public Works Garage at 1425 Paul Kirkwold Drive. b. Automobile Liability. If the Company operates a motor vehicle in performing the Services under this Agreement, the Company shall maintain commercial 1 automobile liability insurance, including owned, hired, and non -owned automobiles, with a minimum liability limit of $1,000,000 combined single limit. c. Workers' Compensation. The Company agrees to provide workers' compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Company shall also carry employers Liability coverage with minimum limits as follows: • $500,000 Bodily injury by disease per employee • $500,000 Bodily injury by disease aggregate • $500,000 Bodily injury by accident The Company shall, prior to commencing the Services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in fullforce and effect. The insurance requirements may be met through any combination of primary and umbrella/excess insurance. 7. Indemnification. To the fullest extent permitted by law, the Company agrees to defend, indemnify, and hold -harmless the City and its employees, officials, and agents from and against all claims, actions, damages, losses, and expenses, including reasonable attorney fees, arising out of the Company's negligence or the Company's performance or failure to perform its obligations under this Agreement. The Company's indemnification obligation shall apply to the Company's subcontractor(s), or anyone directly or indirectly employed or hired bythe Company, or anyone for whose acts the Company may be liable. The Company agrees this indemnity obligation shall survive the completion or termination of this Agreement. 8. Miscellaneous. a. Entire Agreement. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. b. Assignment. The Company may not assign this Agreement to any other person unless written consent is obtained from the City. c. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. d. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in Ramsey County, Minnesota. e. Waiver. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other Party shall not be construed as or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. f. Counterparts. This Agreement maybe signed in counterparts, each of which shall be deemed an original, and which taken together shall be deemed to be one and the same document. g. Notices. All notices and other communications pursuant to this Agreement must be in writing and be given either by electronic communications or by registered or certified mail, postage prepaid, or delivered by hand at the addresses set forth below: 2 If to the City: City of Arden Hills Attn: Jessica Jagoe, City Administrator 1245 Highway 96 W Arden Hills, MN 55112 Email: jjagoe@cityofardenhills.or If to the Company: Freimuth Enterprises, LLC Dba All Appliance Disposal Attn: 18641 Highway 65 N E Bethel, MN 55011 Email: [Signature page follows.] 3 CITY OF ARDEN HILLS FREIMUTH ENTERPRISES, LLC DBA ALL APPLIANCE DISPOSAL By: Jessica Jago, City Administrator By: Its: Date: Date: EXHIBIT A 2025 EVENT PRICING FREIMUTH ENTERPRISES - MATERIALS ACCEPTED INCLUDE: BULBS PRICE FLUORESCENTS BULBS $1.00 EACH TVs & MONITORS PRICE TVS-19" AND UNDER $20.00 EACH TVS - 20"-29" $30.00 EACH TVS 30" AND OVER $50.00 EACH CONSOLE TVS - WOOD $60.00 EACH CONSOLE TVS -PLASTIC $50.00 EACH COMPUTER MONITORS $15.00 EACH MISC ELECTRONIC ITEMS PRICE SMALL ITEMS $5.00 EACH LARGE ITEMS $20.00 EACH HOLIDAY LIGHTS FREE APPLIANCES PRICE APPLIANCES CONTAINING FREON $15.00 EACH APPLIANCE NOT CONTAINING FREON $10.00 EACH BATTERIES PRICE AUTOMOTOVE FREE HOUSEHOLD -SMALL BOX $1.00 RECHARGABLE-SMALL BOX $1.00 OTHER MISC ITEMS PRICE TIRES (LIMIT 10 TIRES TOTAL) $5.00 EACH MATTRESS & BOX SPRINGS $40.00 EACH HIDE -A BED $60.00+ EACH COUCHES $60.00 EACH SECTIONAL COUCH $40.00 PER PIECE GRILLS -CHARCOAL FREE GRILLS -PROPANE $5.00 EACH ALUMINUM CANS FREE SCRAP METAL FREE SMALL ENGINE EQUIPMENT FREE WHEELCHAIRS FREE WINDOWS WITH METAL FRAMES FREE NOT ACCEPTED: ANY ELECTRONICS WITH DATA STORAGE TO INCLUDE TABLETS, SERVERS, CABLES, LAPTOPS & CELL PHONES and NO HAllARDOUS WASTE EXHIBIT B AREA H. 96 W Googl 4 Attachment C 2025 EVENT PRICING FREIMUTH ENTERPRISES - MATERIALS ACCEPTED INCLUDE: BULBS PRICE FLUORESCENTS BULBS EACH TVs & MONITORS PRICE TVS -19" AND UNDER EACH TVS - 20"-29" EACH TVS 30" AND OVER EACH CONSOLE TVS - WOOD EACH CONSOLE TVS - PLASTIC EACH COMPUTER MONITORS EACH MISC ELECTRONIC ITEMS PRICE SMALL ITEMS EACH LARGE ITEMS EACH HOLIDAY LIGHTS APPLIANCES PRICE APPLIANCES CONTAING FREON EACH APPLIANCE NOT CONTAINING FREON EACH BATTERIES PRICE AUTOMOTOVE HOUSEHOLD - SMALL BOX RECHARGABLE - SMALL BOX OTHER MISC ITEMS PRICE TIRES - LIMIT 10 TIRES TOTAL EACH MATTRESS & BOX SPRINGS EACH HIDE -A BED EACH COUCHES EACH SECTIONAL COUCH PER PIECE GRILLS - CHARCOAL GRILLS - PROPANE EACH ALUMINUM CANS SCRAP METAL SMALL ENGINE EQUIPMENT WHEELCHAIRS WINDOWS WITH METAL FRAMES NOT ACCEPTED: ANY ELECTRONICS WITH DATA STORAGE TO INCLUDE TABLETS, SERVERS, CABLES, LAPTOPS & CELL PHONES and NO HAZZARDOUS WASTE Attachment D Aw-v-')-6 DIM :F V 7 veM Event Entrance i, I - T1 t 7 Rolloff DumpsteO rs RO Dumpsters 9r Bench Handout CONSENT ITEM - 811 'It WIZEN HILLS MEMORANDUM DATE: August 8, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Appointment of Christopher Chandler to the Building Official Position Budgeted Amount: Actual Amount: Funding Source: $123,508.65 $46,609.20 (Salary Only) Gov't Buildings & Bldg. (Salary & Benefits) (Benefits TBD) Inspections Council Should Consider Motions to approve, table, or deny the following: Appointment of Christopher Chandler to the position of Building Official at Grade 15 Step 3 on the City's pay scale, and at zero (0) months on the PTO scale, or six (6) hours per pay period. All other normal benefits apply. Discussion Christopher Chandler was the finalist of two (2) candidates for the Building Official position. He has experience as a Building Official at the City of Lonsdale, a Building Inspector at the Cities of Lake Elmo and White Bear Lake and a Property Maintenance Inspector at the City of St. Louis Park. Staff recommends hiring Mr. Chandler, contingent upon satisfactory reference checks. Budget Impact This position is a previously budgeted position and will not adversely affect the 2025 budget. Attachment N/A Page 1 of I